2009-Annual Report - Laserfiche WebLink

Browse Search

?009 Annual Report Town Clerk/Board of Registrars Personnel Boa Fv09 FullTime ............................... 3 ...... ............................... 3 PartTime ............................... 3 ...... ............................... 3 TOWN CLERK Appointed by the Town Manager; Don- na Hooper since 1996. Office Staff: Assistant Town Clerk Dianne Snell, Administrative Assistant Lisa Maguire, Ar- chivist Nasrin Rohani, Municipal Clerks Carmelina Fiore and Karen Kruger. BOARD OF REGISTRARS Appointed for a 3 -year term by the Board of Selectmen: Chair Luanna Devenis (Republican, 2011), Jean Barrett (Republican, 2012), Sarah Warren (Democrat, 2010), and Town Clerk Donna Hooper (Unenrolled). HIGHLIGHTS: • Completed Cary Vault climate control and HVAC sys- tems, funded through Community Preservation Act funds. • Conducted conservation and preservation of Lexing- ton's historic documents through a $ 150,000 Commu- nity Preservation Act appropriation to treat, microfilm and digitize thirty -five volumes and over one hundred documents from the 1700's and 1800's. Volumes consist primarily of Assessor's Valuation and Tax lists (1729- 1818), Cemetery records (1847- 1858), Selectmen re- cords (1793-1846), Civil War and WWI Military/ Service ledgers (1861- 1919), Vital Records of births, marriages & deaths (1844- 1864), records of Boards &. Committees (1868- 1903), Chattel Mortgage records (1851 -1927) and Town records (1862 - 1907). • Enhanced organization -wide electronic document man- agement program, with collection and archiving of board and committee meeting minutes and limited posting of such minutes on Town's web site with implementation of Laserfiche document imaging system. • Published Supplement #12 to the Code of Lexington, updating bylaws changes adopted at the 2009 Annual and Special Town Meetings and regulations enacted or updated during 2009. • Annual Town Census updated Lexington's population and verified voter registration rolls, with Annual List of Residents published in June. • Town Clerk's Office continued servicing the community as Agents for the US Department of State, accepting and processing over 580 applications for US Passports. • Town Clerk's Office oversaw appointment notifications; oaths of office, and posting of over 968 public meetings conducted for appointed and elected boards and com- mittee members. • Relocating Precinct 8 poll facility from Fire Headquar- ters to newly constructed Public Services Building C� 201 Bedford Street — December. • Electronic payments for dog licenses and vital record re- quests (Fall). • Appointment of Registrar Jean Barrett [R] to replace Gerald Abegg [D] • Postponed March 2 Annual Town Election, to March 9, due to snow storm. • Annual Town Meeting convened on March 23 in Cary Hall/Cary Memorial Building, covering 49 warrant ar- ticles in 10 sessions, dissolved May 6th; Special Town Meeting called for May 6th , dissolved after 2 sessions on May 11th and Special Town Meeting called for No- vember 9th dissolved after 3 sessions on November 18th, primarily for articles on rezoning of property at Hayden Avenue &. Spring Street. • Registrars forwarded recommendations to the Board of Selectmen for annual Election officer appointments. • Special State Primary called for December 8, 2009 for the office of Senator in Congress, to fill vacancy caused by the death of Senator Edward M. Kennedy. • Registrars conducted voter registration sessions prior to March Annual Town Election and December Spe- cial State Primary; certified Initiative Petitions for ballot questions and Annual Town Election candidate papers. Statistics: Population.............................. ............................... 29,595 Vital Statistics: Births 184 Marriages 84 Deaths 283 Licenses /Permits /Registrations Dog 2,203 Raffle Permits 12 Business Certificates 236 Flammable Storage 37