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Town Clerk /Archives /Board of Registrars Expenditures Payroll FY07 FY06 $1941671 $1803586 Expenses $ 11,477 $ 63568 Elections Total $1121251 $ 613554 Registration Total $ 221175 $ 331191 Records Management $ 301510 $ 41136 TOWN CLERK APPOINTED by the Town Manager: Donna Hooper since 1996. Office staff: Assistant Town Clerk Dianne Snell; Information Specialist Marlene Doyle, Administrative Assistant Lori Manning, Archivist Nasrin Rohani Municipal Clerks Carmelina Fiore and Lisa Maguire. BOARD OF REGISTRARS appointed for a 3 -year term by the Board of Selectmen: Chair Luanna Devenis [Republican, 2008], Gerald Abegg [Democrat, 2009], Sarah Warren [Democrat, 2010] and Town Clerk Donna Hooper [Unenrolled] . HIGHLIGHTS • The Annual Town Meeting convened on March 28th in Cary Hall, Cary Memorial Building and covered 44 war- rant articles in over 8 sessions. The meeting was dissolved May 2nd. A Special Town Meeting called for October 10th voted on 5 articles including an article to approve a Tax Increment Financing [TIF] agreement for Shire Human Genetic Therapies, Inc. The meeting was dissolved on October 17th. • Registrars forwarded recommendations to the Board of Selectmen for the Board's annual Election Officer appoint- ments. Chapter 299 of the Acts of 2006 `An Act Regulating Election Practices' presented the opportunity for 2 Lexington High School students, Chelsea Parrish and Lilia Kilburn, to serve as Election Officers. Jessica Steigerwald, Lexington League of Women Voters, spear- headed this initiative. • Registrars staffed voter registration sessions prior to the March 5th Annual Town Election, June 5th Override vote, and the 2 special elections — November 13th Special State Primary and December 11th Special State Election to replace outgoing State Senator Robert Havern (4th Middlesex) who resigned from office in August. • Initiative Petitions were again certified for November 7, 2008 State Election ballot questions, including petitions to establish a sensible marihuana policy, end income taxes, protect greyhounds, and to provide for comprehensive permits and regional planning. • Republican and Democratic Town Committee slates were certified for appearance on the 2008 Presidential Primary Ballot. Annual Town Election candidate papers were cer- tified for Town Meeting Member candidates and candi- dates seeking major office. • Four elections were held during 2007: March 5th Annual Town Election, June 5th Prop. 2% Override vote, November 13th Special State Primary, and December 11th Special State Election. • Article 9 of the 2007 Annual Town Meeting amended the bylaw to require mailing of election warrants to each household only for municipal elections. State election war- rants need only to be posted at the Town Office Building. This change was timely with the 2 special state elections held in November & December this year and upcoming February, September and November 2008 State Elections. • Enhancements to the Commonwealth's Central Voter Registry and voting procedures provided further improve- ments in preparation for full implementation of the Help American Vote Act of 2002. Enhancements for 2007 included the implementation of voter assist terminals (AutoMark) at each polling facility, which serve as mark- ing tools for physically or visually impaired voters. • The Annual Town Census updated Lexington's population and verified voter registration rolls, with the Annual List of Residents subsequently published in June. • Town Clerk's Office continued servicing the community as Agents for the US Department of State, accepting and pro- cessing over 750 applications for US Passports. • The Town Clerk's Office oversaw appointment notifica- tions; oaths of office, and the posting of approximately 925 public meetings conducted for appointed and elected boards and committee members. • Nasrin Rohani, part -time Archivist/ Records Manager appointed in May 2007, began processing and creating an inventory of archival records including: Annual Reports, Fire and Police Journals, and Town Meeting records. Some 30 volumes of previously conserved historical records were inventoried and re- housed. • The Massachusetts Board of Library Commissioners (MBLC) conducted an environmental monitoring of vaults in the Cary Memorial Building and Town Office building over a five -month period. Analysis and reporting by the MBLC preservation specialist will be used as a basis for future vault work. • Moveable shelving, funded by the Community Preservation Act, was installed in the Cary Memorial Building vault, improving and increasing the storage capa- bilities in the vault. A records conservation specialist was retained from the Northeast Document Conservation Center to assess and appraise preservation and conservation needs of the Town's historical records. This assessment will serve as a basis for long -term records conservation and a preserva- tion plan for the town. Two volumes of Town Records were conserved at the Northeast Document Conservation Center, Andover, MA. continued on next page Page 8 2006 Annual Report, Town of Lexington