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Lexington 2020 Vision Implementation Committee ROLE: To be stewards of the January 2001 Lexington 2020 Vision Status Report and monitor the implementa- tion process. The Committee will ensure that processes exist to facilitate achieving the goals of the report; estab- lish measures and ensure alignment between measures and goals; review and report progress toward goals; and continue public outreach to keep the community engaged and to make sure the goals are still the shared goals of the community. APPOINTED by the Selectmen, in consultation with the School Committee and the Planning Board, for 3 -year terms: Fernando Quezada, John Bartenstein, Chuck Benson, Scott Burson, Todd Burger, Helen Cohen, Peter Enrich, Ellie Epp, Sherry Gordon, Tom Harden, Jeanne Krieger, Alan Lazarus, Peter Lee, Jerome Smith, and Nancy Wilson. HIGHLIGHTS: • Mailed a Progress Report to all households reviewing actions taken toward goals. • Invited feedback on the Progress Report through a ques- tionnaire, a public meeting, and a survey on the Town's web site. Most respondents wanted the next iteration to focus on how to create a more effective set of planning tools that will help the community realize the vision. • Met individually with each Selectman, and reported to the three sponsoring boards on plans for renewing the goals. • Met with members of the Appropriation Committee to develop an outline of current fiscal issues that may affect achievement of the goals. The intent of adding the idea of finite resources to long -range strategic planning is to make the process more "real" to the community. • Conducted nine public meetings, one in each precinct, co- sponsored by the Town Meeting Members Association, to hear community input on priority goals. Participants had the opportunity to add new goals to the original 27 goals, and then seek consensus on goal priorities; 14 priority goals emerged from the combined input from all meetings. These community meetings began a process of renewing and updating goals for Lexington in the year 2020. • Facilitated a joint meeting of the Selectmen, School Committee, and Planning Board to discuss the 14 pri- ority goals from the community meetings. Discussion narrowed the list to the following 5 goals that lend themselves to follow -up through the 2020 Vision process and are not being attended to elsewhere: — Enhance citizen involvement — Strengthen the fiscal process — Initiate and /or participate in regional groups to resolve common problems — Encourage economic development — Address anger /divisiveness • Scheduled meetings in January 2004 to formulate a process for addressing the 5 identified goals by estab- lishing performance measures, outlining action steps, and suggesting logical partners to work on achieving the goals. The Committee will continue to maintain communication with the three boards. • Publicized the 2020 Vision process through the news media, the Town's web site, and mailings in order to maintain an open process and engage more of the com- munity, both individuals and existing groups. Management Information Systems (MIS) ROLE: To pro- vide high quality, cost effective information tech- nology services to town depart- ments so that Expenditures Payroll FY03 FY02 $1601388 $1461141 Expenses $1973026 $2113529 Personnel Full Time 3 3 they can provide services to the citizens of the Town of Lexington. The Department co- manages, along with the Public Schools' MIS Department, the Town's Wide Area Network. MIS is solely responsible for the maintenance and security of Town Departments' local area networks. Other responsibilities include technology policy development, organizational training, end -user support, data manage- ment, and website maintenance. APPOINTED by the Town Manager: Coordinator Connie Rawson since 1999. HIGHLIGHTS: • Upgraded the Network Operating System and Email Service to provide server hardware consolidation. This will also take advantage of new security and system administration enhancements while maintaining compati- bility with departmental applications and various inter- nal /external contacts. • Continued collaboration with the School MIS Department to manage the Wide Area Network that connects all Municipal and School Buildings. Focused on system secu- rity and bandwidth management. Page 10 2003 Annual Report, Town of Lexington