2008-12-11-CPC-min - Laserfiche WebLink

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A discussion of use of the Enterprise Fund ensued, prompted by questions from Mr. Frank Sandy. Mr. Sandy suggested using the Enterprise Fund for this project to relieve the burden on the tax levy. Ms. Shaw responded that the Enterprise Fund was spoken for and used according to Recreation Board policies. This project, she noted was allowable under the CPA statue to preserve the recreational resource of the golf course from damage. Mr. David Williams commented that drainage issues are long-term concerns, and that hopefully the Recreation Department was not taking a “band-aid” approach by only targeting small areas for protection. He noted that there are larger concerns in the Town’s watersheds, which should be examined when conducting individual drainage projects. Mr. Pinsonneault agreed with Mr. Williams, and said that drainage work over the next few years at Pine Meadows was being planned with this in mind. Archives and Record Management/Records Conservation and Preservation 4. - Donna Hooper, Town Clerk, spoke to this project, which would require $150,000 in CPA funds. Ms. Hooper detailed the history of this project, which is intended to preserve the Town’s municipal archives and records. She said this request was the second in a series of five-year requests for funding to preserve and protect the historical records of the Town. Mr. Kreutziger asked what the total costs of the project would be to which Ms. Hooper answered that over the five years, the anticipated cost would be $750,000. She felt the project would continue to be a priority, especially when the DPW moved out of its office in Town Hall, and their documents were conserved. Cary Vault Climate Control 5. - Donna Hooper also spoke to this request, which was for $45,000 in supplemental funding. She related the history of the project, noting that $60,000 had been appropriated in 2006 and an additional $15,000 in 2007. The project had gone out to bid, and only one bid of $100,000 had been received, which was not accepted. Mr. Goddard explained that $45,000 in supplemental funding is needed to allow for the greater than anticipated expense of doing the HVAC and fire suppression work in the vault. He said bids were expected in the next 6-8 weeks, and added that he expected the work to come in under the $100,000 mark. There were no questions on this project. Town Office Building Renovation 5. – Mr. Goddard spoke to this request, stating that $80,000 was appropriated in 2007 for a Town Offices Building Use Study, and that the present project would follow through on the recommendations in the study. The intent of the work would be to relieve overcrowding in the Recreation, Community Development and Engineering Departments, as well as bring the building up to code with respect to fire protection and handicapped access. The present request was for $1,200,000 including a $200,000 contingency fee. He 3