2008-11-20-CPC-min - Laserfiche WebLink

Browse Search

Community Preservation Committee Thursday, November 20, 2008 Legion Room 2:00 pm Present: Betsey Weiss, Chair; Marilyn Fenollosa, Vice Chair (arrived late); Joel Adler, Norman Cohen, Jeanne Krieger, Wendy Manz, Leo McSweeney, Nathalie Rice, Admin. Asst.; Sandy Shaw. David Kanter, CEC liaison was also present. Absent: Dick Wolk. The meeting was called to order at 2:05 pm. The purpose of the meeting was to review four projects before the CPC for FY 2010. These included Archives and Records Management, Cary Vault Climate Control, the repair of the Cary Hall Roof, and Town Office Building Renovations. Mr. Goddard of Facilities was in attendance for these discussions. 1.Archives and Record Management/Records Conservation and Preservation - Town Clerk, Donna Hooper, and Archivist, Nasrin Rohani were in attendance to speak to this project. Donna Hooper explained that the proposal before the Committee is the second in a five year funding request to protect the Town’s historic municipal records and documents. She said she would be seeking $150,000 in FY 2010 and that most of the work this year would focus on records from the 1700’s and 1800’s. She explained that they have received two proposals from document conservators, and that they would bid one year’s worth of work out at a time. The Committee was supportive of this project, and asked Ms. Hooper whether it would be beneficial to have two year’s worth of funds in FY2010. She replied that she did not think that this would save significant money, and that they would only need one year’s funding. 2.Cary Vault Climate Control - Ms. Hooper explained the history of this project, which was originally approved at Town Meeting in spring of 2006. Town Meeting approved $60,000 at that time and a subsequent $15,000 at the 2007 Town Meeting which was the remainder of the shelving funds. To date, shelving for the vault had been installed, and has come in under budget. The focus has now shifted to the HVAC and fire suppression work, which went out to bid in early 2008. Only one bid was received which was rejected because the contractor did not meet qualifications outlined in the specifications. At this point in the process, Ms. Hooper explained, Facilities was brought in to take over. Mr. Goddard then updated the Committee on the recent progress of the project. He said most of the work on the HVAC will be covered by the remaining monies from 2007/08 and that the fire suppression work will be covered by requested $45,000. He said he would expect the total for this work to approach the $100,000 mark, and anticipated that he would receive between 5-10 bids. He said his staff will supervise much of the work, which will result in a savings to the Town. The Committee reviewed a Probable Cost estimate from 1