2021-02-26-VISION2025-min (First minutes under new committee name)

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the role of the committee is on identifying potential candidates.Joe confirmed that the Select Board is happy to take recommendations from the committee. Fernando and Joe are looking at increasing the size of the committee.Joe added that it's difficult to compare people and resumes in an open meeting. Joe added that ultimately it's up to the committee to decide who to recommend to the board. Fernando added that we have staggered terms with some coming to an end soon, and then it's up to that person to decide if they want to continue on. Fernando commented that he is delighted with the results from the recruitment effort because we are getting candidates not only for committee membership but also for various working groups and subcommittees.Joe added that the town as a whole has embarked on a larger recruitment effort and has set an application deadline.Joe suggested keeping applications open until the date the Town has published for all boards and committees.The committee agreed. Recommendations to Select Board on Updating Committee Name Fernando commented that the Select Board approved the committee's name change. At the last meeting,the Committee voted to recommend Vision for Lexington as the new name, as the Select Board was in approval of it. 2020 Town-wide Survey Planning Update Mark provided an update to the committee on the working group's planning efforts. Mark commented that we were invited to move on to the next phase of the CEL grant application process. We asked for $4,750 to send out mailers to all Lexington households. If we don't get the CEL grant,the group talked about including an insert in the town census mailing. Mark asked Kat if the video and presentation are posted to the website. Kat confirmed. Mark noted that we might want to do additional outreach and potentially post to the TMMA listsery the 2017 survey. Mark added that Kat confirmed with the Town Purchasing Officer that we can avoid the RFP process and award Marian,through Framingham State,the contract as a state agency. Mark shared some of the slides from the Article 8 presentation and talked about the project timeline. Mark also talked about marketing and the timing of planned mailings. Fernando asked when the contract would be awarded. Mark said it would be after town meeting votes in favor of the appropriation for$50k.Joe added that's a little too early;Town Meeting's actions are only effective after the close of town meeting and additional 3 days after. However, nothing can really start until after July V. Fernando asked if we have a contingency in the event we don't get the CEL grant. Mark responded that as a subcommittee we discussed a single mailer where households receive a QR code or a URL where they can easily take the survey,which would be the $4,750. However, if we don't get that grant,we can put a flyer into the 2022 town census that goes out in January of next year for$1,500 that would come out of the$50k budget. Fernando asked if we might want to consider reaching out to some of the large corporations in Lexington for some philanthropic donations. Mark responded that reaching out to some of these large corporations is a good idea, and the working group can discuss it at our next meeting. Enhanced communication recommendation Mark shared that he and Dan had a discussion with Sean Dugan to wrap up the Communications project. Mark displayed on the Zoom screen the top seven goals that came out of the EUL report. Mark gave an example on where having a communication plan would have been useful. Mark added that Sean is just overwhelmed right now,and perhaps doesn't have a lot of support at the moment to move some of 2