HomeMy WebLinkAbout2021-01-14 Summit III Packet - Released Select Board, School Committee,Appropriation Committee,
Capital Expenditures Committee
January 14, 2021
7:00 PM
Conducted by Remote Participation*
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Update on Federal and State Funding via CARES Act 7:00pm
2. FY2022 Preliminary Budget and Financing Plan 7:15pm
3. Capital Expenditures Committee- Preliminary Report:FY2022 Proposed Capital 8:15pm
Projects
4. Review Preliminary List of 2021 Town Meeting Articles 8:30pm
ADJOURN
1. Anticipated Adjournment 8:40pm
*as per Executive Order regarding remote participation:https://www.mass.gov/doc/open-meeting-law-
order-march-12-2020/download
Members of the public can view the meeting webinar.from their computer or tablet by clicking on
the following link at the time of the meeting:
https://zoom.us/j/98159051931?pwd=RW JO emF2M3JVZW JW djll ZVhoYlRmQ T09
iPhone one-tap:
+13017158592„98159051931# or+13126266799„98159051931#
Telephone:+1 301 715 8592 or+1 312 626 6799
Webinar ID: 9815905 1931
Passcode: 877054
The next regularly scheduled meeting of the Select Board will be held by remote participation on
Monday, January 25, 2021 at 7:00pm.
Hearing Assistance Devices Available on Request Le edia
All agenda time and the order of items are appfnximate and subject to change. Recorded by LeXMedla
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update on Federal and State Funding via CARES Act
PRESENTER: ITEM
NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for Finance I.1
SUMMARY:
Staff will present a brief update on federal CARES Act funding.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/14/2021 7:OOpm
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
FY2022 Preliminary Budget and Financing Plan
PRESENTER: ITEM
James Malloy, Town Manager& NUMBER:
Carolyn Kosnoff, Assistant Town
Manager for Finance 1'2
SUMMARY:
Staff will present the FY2022 Town Manager's Preliminary Budget and Financing Plan.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/14/2021 7:15pm
ATTACHMENTS:
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Town of Lexington ,
Massachusetts
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3.
j
141,
APRIL 191
u
Fiscal Year 2022
Town Manager's Preliminary Recommended
Budget & Financing Plan
January 11 , 2021
Town of Lexington Organizational Chart
R e
APRIL 19
Residents cl Lexington
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Table of Contents
The budget document outlines the Town's financial plan as recommended by the
Select Board. Both the operating and capital budgets are contained in this
document. The effective period of this budget is from July 1, 2021 to
June 30, 2022.
Budget - In - Brief
Report of the Town Manager
The Budget Message is a letter to the Select Board from the Town Manager in support of the
enclosed budget recommendations. The letter provides an overview of the operating and
capital budget, identifies significant budget issues, and explains the Town Manager's rationale
for budget recommendations.
Section I: Budget Overview
The Budget Overview contains several summary tables, which display the schedule of the
FY2022 budget process, expenditure and revenue history, and a detailed summary of
proposed appropriations for the coming fiscal year.
Budget Process
Summary of Revenues and Expenditures I-1
Program Summary I-2
Section II: Revenues
The Revenue section contains a narrative description of revenue sources followed by a series
of tables that displays a detailed summary of actual and projected revenues.
Description of Revenues II-2
Detailed Budget Information
Section III: Program 1000: Education
1000 Education Program III-1
1100 Lexington Public Schools III-2
1200 Minuteman Regional High School III-18
Section IV: Program 2000: Shared Expenses
2000 Shared Expenses IV-1
2100 Employee Benefits IV-3
2200 Property & Liability Insurance IV-8
2300 Solar Producer Payments IV-10
2400 Debt Service IV-12
2500 Reserve Fund IV-14
2600 Public Facilities IV-17
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
1
Section V: Program 3000: Public Works
3000 Public Works V-1
3000 - 3500 DPW Summary V-3
3100 DPW Administration and Engineering V-8
3200 Highway V-12
3300 Public Grounds V-16
3400 Environmental Services V-20
3600 Water Enterprise V-24
3700 Sewer Enterprise V-28
Section VI: Program 4000: Public Safety
4000 Public Safety VI-1
4100 Law Enforcement VI-3
4200 Fire & Rescue VI-8
Section VII: Program 5000: Culture and Recreation
5000 Culture and Recreation VII-1
5100 Cary Memorial Library VII-2
5200 Recreation and Community Programs VII-7
Section VIII: Program 6000: Human Services
6000 Human Services VIII-1
6100 - 6200 Administration, Veterans'Services, Youth and Family VIII-2
Services, Senior Services and Community Programs, and
Transportation Services
Section IX: Program 7000: Land Use, Health and Development
Department
7000 Land Use, Health and Development Department IX-1
7100 - 7400 Summary IX-3
7110 Building and Zoning IX-10
7120 Administration IX-14
7130 Conservation IX-16
7140 Health IX-20
7200 Planning IX-24
7300 Economic Development IX-28
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
2
Section X: Program 8000: General Government
8000 General Government X-1
8100 Select Board X-2
8200 Town Manager X-6
8300 Town Committees X-10
8400 Finance X-12
8500 Town Clerk X-16
8600 Innovation &Technology X-20
FY2O22 Capital Improvement Budget & Financing Plan
Section XI: Capital Investment
FY2021 Capital Improvement Budget & Financing Plan XI-1
Section XII: Appendices
Appendix A: Program Improvement Request Summary A-1
Appendix B: Budget Information B-1
Budget Bylaw B-1
Appendix C: Financial Information
Stabilization Fund History C-1
Summary of Reserve Fund Transfers C-2
Snow and Ice History C-3
CPA Summary C-4
Appendix D: Glossary D-1
Acknowledgments
Preparing a budget document with this level of detail is a significant undertaking. I would like to
express my appreciation to Superintendent of Schools Julie Hackett, Assistant Superintendent for
Finance and Administration David Coelho, as well as the Senior Management Team and board and
committee members who contributed to the development of this budget. I would like to specifically
acknowledge Town Accountant Krista Murphy, Director of Assessing Robert Lent, Management Analyst
Katharine Labrecque, Human Resources Director Anne Kostos, and Deputy Town Manager Kelly Axtell
for their work in preparing the many facets of this document. In addition, the completion of the Town
Manager's Preliminary Recommended Budget and Financing Plan is due directly to the analysis and
extraordinary efforts of Assistant Town Manager for Finance/Comptroller Carolyn Kosnoff and Budget
Officer Jennifer Hewitt.
James J. Malloy, Town Manager
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
3
This Page Int entonal Left Blank.
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\ APRIL 19" /»
-�� Town of Lexington
2 Town Manager's Office
APRIL1911
,XIN_0n�'�'
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
January 11, 2021
The Honorable Select Board, Appropriation Committee and Capital Expenditures
Committee:
As you know, the last year has presented many unanticipated and unprecedented challenges including
a global pandemic, economic and political volatility and conversations about race and social justice in
our society. While these are national and global issues, they have directly impacted Town operations
and the development of the Town's budget, which you will see noted and addressed throughout this
document.
We've heard many people reference 2020 as a year to forget, however I'd like to acknowledge that in
Lexington there are also several positives that we will want to remember- it is the year we opened 3
new buildings - the Hastings Elementary School, Fire Headquarters, and Lexington Visitor's Center - all
of which will serve the community for decades to come. We have embraced technology and pushed
the limits of what is possible, including conducting the State's first virtual Town Meeting and
maintaining full-service municipal operations while working remotely. We have taken positive, concrete
steps to address and improve sustainability, future commercial development and to become more a
more inclusive community.
With that said, I am hereby submitting the FY2022 Town Manager's Preliminary Budget and Financing
Plan for your review. Consistent with the past year, we expect the Town's greatest budget challenges
in FY2022 will be economic uncertainty and negative impacts on revenue. However, past policy
decisions by the Select Board to establish and build reserve funds have placed the Town in a sound
financial position to meet these challenges. In addition to our own reserves, State and Federal support
via the CARES Act remains available to Lexington through the first half of FY2022 to address
unexpected pandemic-related expenses.
Our primary goal has been to develop a budget and financing plan that is sustainable for the
community, and to articulate that plan in a transparent manner through the leadership actions,
behaviors and visions of the Select Board and various policy and advisory committees.
A Sustainable Budget: Budgets are about priorities and should be strategic in explaining what we
do, why we do it, when we do it, and how we propose to invest the resources of our taxpayers to
achieve the results our community desires. While focusing on long-term priorities sometimes takes a
back seat to the immediate demands placed on Town officials, it is important to strike a balance among
competing demands. We hope this document is helpful in this regard.
i
In the five-year period from FY2014 to FY2018 the Town experienced significant levels of revenue
growth in several categories that allowed the Town to implement new positions and programs, keep up
with fast growing school enrollment, address much needed capital improvements and build fiscal
reserves. This pace of growth in revenue slowed somewhat from FY2019 to FY2020 but still allowed for
modest program improvements. While we expect revenues to be stable in the long-term, the pandemic
has created some short-term challenges that have constrained the FY2022 budget and could possibly
continue for another year or more.
This budget was built with constraint in mind, and you will find that it is balanced and based on a
modest 3.8% increase in revenue as projected in the Town's Revenue Allocation Model. While this
level of growth will not allow for the same expansion experienced in recent history, it is sufficient to
maintain contractual obligations and current levels of service, and will allow for small adjustments to
address Board priorities, while remaining cognizant of long-term financial policies and goals.
A Transparent Budget: In preparing this Preliminary Budget, Town and School department staff
strived to create a document that presents the budget in a manner that meets the requirements and
expectations of our boards, committees, Town Meeting members and residents. The best way to
explain Town operations, in depth and for the critical eye, is for Town officials to be transparent in
everything we do. This FY2022 Preliminary Budget proposes $250 million in General Fund spending,
$28 million in Enterprise Fund spending, $4 million in Revolving Fund spending and $44 million in
capital projects. We believe this document is comprehensive enough so that readers understand where
Town revenue comes from and what they are spent on, yet succinct enough that the details are not
overwhelming. Staff and I will continue to endeavor to improve not only this document, but the
budgeting process and will continue to strive to provide improvements and welcome comments and
suggestions in order to provide a better communicated budget in the future.
The Lexington Select Board has distinguished itself in the long-term sustainability of its policy decisions
rather than what is politically expedient. The operating and capital budget the Board recommends to
Town Meeting is the single most important policy document considered each year, as the budget is the
one-year spending plan based on the Board's strategic priorities. It reflects many competing interests,
but in the end has been and should continue to be a reflection on what is best for the Town as a
whole.
As always, the Senior Management Team and I remain committed to working with the Select Board,
School Department and financial committees in striking a balance in the allocation of projected
revenues for Town services, educational programs and capital improvements. We look forward to
working with you to address the Town's challenges in the coming years. I also want to take a moment
to recognize all of our employees that make everything we do possible. This has been a year of
uncertainty and our staff demonstrated resilience and dedication for which we should all be proud.
Very truly yours,
James J. Malloy
Town Manager
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Preliminary Budget - In Summary
This budget, as submitted, is balanced given the revenue assumptions shown in Section II of this
document, and presented at Financial Summit II and subsequently updated.
Town Manager's Overall Recommendations
In light of the goals and priorities of the Select Board and the discussions at Fiscal Summits I & II, this
preliminary budget includes the following key recommendations:
• Use of Stabilization Funds - In light of the fiscal uncertainty introduced as a result of the
pandemic, particularly its impact on Meals and Hotel/Motel Local Excise receipts, policy makers
agreed at Summit II to access stabilization funds to offset projected shortfalls. This budget
includes $665,051 from the General Stabilization Fund and $500,000 from the Special Education
Stabilization Fund to meet the budget needs of both the municipal and school budgets.
• Municipal and School Department Revenue Allocations - At Financial Summit II, a
Revenue Allocation Formula was presented which projected an available funding increase of
3.82%. The Town Manager's recommended budget falls $135,591 below the allocation for
municipal services; the excess reduced the amount drawn from the General Stabilization Fund.
The Superintendent of Schools' recommended budget is $500,000 above the allocation for the
schools, funded by a transfer from the Special Education Stabilization Fund.
• Municipal Program Improvement Requests (PIR's)- $371,553 of a total of$527,950 in
municipal program improvement requests are being recommended.
• Capital Budget - This Preliminary Budget includes recommendations for $44 million in capital
projects, including those identified as priorities by the Select Board, as well as the typical capital
projects included in the capital plan in order to maintain the Town's infrastructure.
• Capital Stabilization Fund - Given the capital projects recently approved and those
anticipated to be funded within and outside of the property tax levy limit over the next five
years, every effort has been made to continue to appropriate funds to the Capital Stabilization
Fund. For FY2022, $2,562,270 is recommended to be added to this fund.
• Unallocated Revenues- In planning the proposed operating and capital budget, there are
unknowns in revenue projections (e.g., State Aid), proposed operating budgets (e.g., employee
benefits/health insurance), certain capital project estimates, as well as potentially competing
priorities of the Select Board, School Committee and the financial committees. This preliminary
budget provides for $500,000 in unallocated funds that can be directed towards any of these
purposes during the review and vetting process.
• Set-Aside for Fiscal Uncertainty- In light of the impact of the pandemic, $2,000,000 has
been set-aside to offset potential reductions in revenue in FY2022 or FY2023. This funding is
available due to a decision to forestall investments into the Capital Stabilization Fund and the
Other Post-Employment Benefits (OPEB) Fund in the FY2021 budget. That action increased
available Free Cash, and has preserved financial flexibility for the Town in the coming year, as
the effects of the pandemic and our response to it continue to evolve.
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Select Board Priorities
This preliminary FY2022 budget is responsive to many of the priorities identified by the Select Board
during its annual goal-setting meetings, including:
• Fiscal Stability: By delaying contributions to the Capital Stabilization and OPEB Funds in
FY2021, the Town preserved fiscal flexibility for future developments. In addition, tapping into
the General and Special Education Stabilization Funds in FY2022 allows the Town to maintain
needed service levels without relying on an operating budget override.
• Diversity, Equity and Inclusion (DEI): In response to feedback received during extensive
public listening sessions, a new position has been created in the Town Manager's Office for a
Diversity, Equity and Inclusion Officer (exact title to be determined), including salary, benefits
and a small expense budget.
• Construction Funds for the Police Station Facility: Town staff continues to move this
project forward on design and a construction recommendation is tentatively planned for the Fall
2021 Special Town Meeting.
• Support for Public Safety Staff: Within their budget requests, both the police and fire
departments have embarked on a multi-year program to replace mobile radio equipment that is
nearing the end of its useful life. This will ensure that our police officers and fire fighters are
able to effectively communicate during emergencies. In addition, a capital recommendation
supports replacement of the Fire department's Self-Contained Breathing Apparatus (SCBA)
equipment, which is nearing the end of its useful life. Replacement will ensure the safety of our
firefighters when entering buildings.
• Pedestrian, Bicycle and Vehicle Safety on Town Roads: Overall, $4,101,674 is
recommended for the construction of new Sidewalks; existing Sidewalk Improvements; and
Street Improvements.
• Sustainability: A capital item funds two additional electric vehicle charging stations at town
buildings to ensure that the infrastructure will be in place once some vehicles within the town's
fleet are replaced with electric vehicles. In addition, one of the police cruisers scheduled for
replacement in FY2022 will be a hybrid vehicle.
• Community Mental Health Programs: The Town is continuing to work on a cooperative
program between the Municipal and School Departments related to the joint mental health
initiative including an ongoing contract with the William James Interface Mental Health Referral
Services, which is shared between the Municipal and School Department budgets.
• 20/20 Vision Survey: Town staff and the 20/20 Vision Committee will undertake a
community survey to update and plan for the future as part of the Town's continued efforts to
address changing community dynamics.
iv
Budget Highlights
This document includes General Fund operating budgets, the Capital budget, Enterprise Fund budgets
and proposed Community Preservation Act funded projects.
A comparison of the FY2021 appropriated budget to the FY2022 recommended General Fund budget is
shown below:
FY2022
FY2021 Recommended 0/0
Appropriated Budget $ Change Change
Lexington Public Schools $ 118,357,656 $ 123,376,981 $ 5,019,325 4.2 %
Minuteman High School $ 2,863,147 $ 3,130,038 $ 266,891 9.3
Shared Expenses $ 62,581,456 $ 64,640,036 $ 2,058,581 3.3 %
Municipal Departments $ 41,598,660 $ 43,000,887 $ 1,402,227 3.4 %
Cash Capital-Tax Levy and $ 7,618,515 $ 7,888,217 $ 269,702 3.5 %
Available Funds
Other* 1,368,916 7,816,206 6,447,290 471.0
Total - General Fund Only $234,388,349 $ 249,852,365 1$15,464,016 6.6
*Other captures Unallocated revenue($700,000),contributions to the Capital Stabilization and OPEB Trust
Funds($4.4M), the funds set-aside in case of a revenue shortfall in FY2022($2M), and various other expenses.
Preliminary Budget and Financing Plan
To facilitate review of this document, some of the salient aspects of this budget are highlighted below:
1. FY2022 Projected Revenues
• Revenue Projections(Section II) - General Fund operating revenues are projected to
increase by $15,464,016 or 6.6% over FY2021 estimated revenues. It should be noted that
this amount includes approximately $3.25 million of Free Cash that was not appropriated in
FY2021 and is therefore available for FY2022, as well as more than $1.1 million in transfers
from Stabilization Funds to balance the budget.
Lexington's projected and actual revenue growth for prior years is shown below:
Projected Actual Projected Actual
FY2022 6.6% FY2016 4.2% 6.8%
FY2021 3.6% FY2015 3.6% 2.6%
FY2020 3.5% 3.3% FY2014 6.9% 9.4%
FY2019 3.6% 3.6% FY2013 4.7% 4.7%
FY20181 4.6% 1 6.6% FY20121 4.0% 1 4.6%
FY20171 2.8% 1 3.3% FY20111 3.9% 1 5.3%
• Revenue Allocation Model- Each year, the Town Manager recommends the allocation of
projected revenues that can be applied to fund the operating budget in the next fiscal year.
This model was developed in 2006 by the Town Manager, Assistant Town Manager for
Finance and Superintendent of Schools and is reviewed annually. The FY2022 mode was
reviewed by the Select Board, financial committees and School Committee at Financial
Summit II and projected $6.13 million in new revenue to be allocated, which represents a
3.8% increase from the prior year.
v
The amounts shown in this Preliminary Budget and Financing Plan represent the Town
Manager's and Superintendent of School's recommended FY2O22 budgets, inclusive of
benefits for new employees. The Superintendent's budget is pending review and adoption by
the School Committee. All budgets are pending review and adoption by the Select Board.
• Potential New Revenue Sources for Future Consideration - Staff have been actively
undertaking an analysis with similar communities on departmental fees, with the goal of
ensuring adequacy and consistency. As individual departmental reviews are completed, they
will be presented to the Select Board for review. Potential funding implications will be
analyzed as each department's fees are reviewed with revenue impact projections, but are
unknown at this time. We will ensure that any additional revenue generated is reflected in
upcoming budgets.
• Future Revenue Considerations- While not included in this preliminary Budget, staff
continue to examine options for creating a Stormwater Enterprise Fund to be funded by a
Stormwater Management Fee. The Town is now expending over $2,000,000 annually as
part of the capital and operating budgets to improve and maintain drainage townwide, to
comply with its National Pollution Discharge Elimination system (NPDES) permit, and manage
the stormwater regulations, in addition to over 2.0 FTE of Engineering staff time. Stormwater
management is an important local, state and national concern. While Lexington's NPDES
permit was based on the original 2003 issuance, regulation levels have been strengthened
and we are now under new EPA regulations which are much more prescriptive and stringent.
These capital and operating budget impacts will increase as the NPDES permit continues and
our infrastructure continues to age. In anticipation of this mandated program and the ever
increasing needs of managing stormwater, a number of municipalities nationwide, including
some in Massachusetts, have instituted a Stormwater Management Fee to offset the capital
and operating costs of managing stormwater.
2. Departmental Budget Summary
a. Section III of this document reflects the School Department operating budget proposed by
the Superintendent of Schools and summarized in the table shown below:
FY2O22
Superintendent's
FY2O21 Recommended 0/0
Lexington Public Schools Appropriation Budget $Change Change
Compensation/Expenses $ 118,357,656 $ 123,376,981 $ 5,019,325 4.24%
The Superintendent's proposed budget, presented to the School Committee on
January 5, 2021, can be found on the School Department Website at htt s:
sites.google.com/lexingtonma.org/ips-finance-and-operations/fy-22-budget.
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b. Section IV of this document includes all Shared Expenses. Overall, Shared Expenses are
increasing by $2,058,581 or 3.3%.
A summary table of Shared Expenses is shown below:
FY2022
FY2021 Recommended 0/0
Shared Expenses Appropriated Budget $ Change Change
Contributory Retirement $ 6,685,537 $ 7,417,500 $ 731,963 10.95 %
Non-Contributory Retirement $ 15,907 $ 16,327 $ 420 2.64
Employee Benefits $ 30,188,039 $ 31,370,733 $ 1,182,694 3.92 %
Unemployment $ 200,000 $ 300,000 $ 100,000 50.00 %
Workers Compensation $ 875,000 $ 750,000 $ (125,000) (14.29) %
Property& Liability Insurance $ 845,000 $ 845,000 $ — — %
Uninsured Losses $ 250,000 $ 250,000 $ — — %
Solar Producer Payments $ 410,000 $ 390,000 $ (20,000) (4.88) %
Within-Levy Debt Service* $ 10,371,583 $ 10,397,112 $ 25,529 0.25 %
Reserve Fund $ 750,000 $ 750,000 $ — — %
Facilities Department 11,990,390 12,153,365 162,975 1 1.36 %
Total $ 62,581,456 $ 64,640,036 $ 2,058,581 3.29
*This is gross within-levy debt service, excluding any use of the Capital Stabilization Fund and other reserve
accounts.
c. Sections V to X of this document include the recommended budgets for each municipal
department. Municipal department managers initially submit level-service budget requests. A
level-service budget is defined as the funds necessary to replicate the current level of services
provided and to meet all legal requirements, including collective bargaining requirements and
State or federal mandates. Any increases proposed beyond level-service are shown in each
departmental budget as Program Improvement Requests (PIRs) submitted by the Department
manager for evaluation by the Town Manager. A table of all Program Improvements
Requests can be found in the Appendix, located in Section XII of this document.
Key PIR recommendations in the FY2022 municipal department budgets include:
1. The addition of a Diversity, Equity and Inclusion Officer in the Town Manager's Office.
The $112,182 added to the budget will address the Town's continued efforts to recruit
and retain diversified candidates as well as work on racial and social equity and justice
issues.
2. Funding for the next update in a series of townwide surveys by the 20/20 Vision
Committee. The $50,000 in one-time funding will provide insights to ensure that Town
services are adapting to the changing needs of the community.
3. Funding to perform a review of the municipal department structure and operations
compared to municipal best practices. The $100,000 in one-time funding will ensure
that the Town is organized as efficiently as possible for ongoing operations.
vii
4. The addition of a Payroll Manager in the Comptroller's Office ($69,921 in salary and
benefits) will split the combined position of Accounts Payable Clerk and Payroll Clerk into
two distinct positions. This will ensure that both positions maintain a high-level of
precision as the volume of work in the Comptroller's office has increased over the years
due to added staff and increasing budgets. It will also allow the office to make progress
on a series of projects to increase automation and provide higher levels of efficiency.
5. An investment of$9,950 will provide professional development for police executive
training as we prepare for transition in the Police Chiefs position in the coming years,
which could lead to other promotional opportunities within the department.
6. As a heavily utilized resource within the community, the Minuteman Bike Path will
benefit from an addition of $10,000 in funding for maintenance and repairs.
7. Department of Public Works staff spend an inordinate amount of time managing both
contractors and staff during snow storms. The addition of a snow tracking module to
their current management system (People GIS), for $10,000 in one-time costs and
$9,500 in ongoing expenses, will enable more streamlined reporting for contractor
invoices, payroll and federal disaster reimbursement requests.
The following table provides a summary of the FY2021 to FY2022 municipal department
budget requests, as recommended by the Town Manager:
FY2022
FY2021 Recommended 0/0
Municipal Budgets Appropriated Budget $ Change Change
Public Works $ 10,805,637 $ 11,528,143 $ 722,506 6.7%
Police $ 8,038,558 $ 8,235,057 $ 196,499 2.4%
Fire $ 7,498,234 $ 7,769,310 $ 271,076 3.6%
Library $ 2,959,426 $ 3,106,143 $ 146,717 5.0%
Human Services $ 1,486,822 $ 1,477,465 $ (9,357) (0.6)%
Land Use Departments $ 2,641,061 $ 2,693,989 $ 52,928 2.0%
Select Board $ 1,294,876 $ 1,259,808 $ (35,068) (2.7)%
Town Manager $ 1,115,700 $ 1,205,674 $ 89,974 8.1%
Salary Adjustment Account $ 408,732 $ 313,529 $ (95,203) (23.3)%
Town Committees $ 64,100 $ 65,233 $ 1,133 1.8%
Finance $ 1,902,345 $ 2,004,608 $ 102,263 5.4%
Town Clerk $ 590,452 $ 502,431 $ (88,021) (14.9)%
Innovation &Technology $ 2,792,717 $ 2,839,497 1$ 46,780 1.7%
Total $ 41,598,660 1$ 43,000,887 1$ 1,402,227 3.477
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Proposed Appropriations Into Reserves/Trust Funds
The Town maintains a variety of reserve funds. This includes stabilization funds that can be used to
balance the budget in times of economic downturn or volatility, (General Stabilization Fund, SPED
Stabilization Fund); Specialized Stabilization funds that can be used for specific purposes (Capital
Stabilization Fund); OPEB and Pension funds to cover future liabilities, and a General Fund reserve
which is set aside in the operating budget for extraordinary and unforeseen expenses within the fiscal
year.
In addition to the $2 million set-aside of Free Cash for FY2022 discussed in Budget Summary above,
and Policy section below, the recommended budget sets aside $750,000 in Reserves that can be
allocated at the recommendation of the Appropriation Committee.
The proposed budget includes recommendations to increase certain reserves/trusts that are for
targeted purposes. The table below presents the current balance of our larger reserve funds:
Special Other Post
General Education Employment Capital
Reserve Fund Stabilization Stabilization Benefits(OPEB) Stabilization
Balance as of $9 969,806 $1,153,350 $20,299,982 $20,660,444
December 31, 2020
OPEB Trust Fund - The purpose of this Trust fund is to continue to fund the Town's Retiree Health
Insurance Liability. The Town's most recent actuarial valuation calculated the net OPEB liability to be
approximately $121 million.
Recent Appropriations into the Other Post Employment Benefits(OPEB)Trust Fund
FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
Appropriated Appropriated Appropriated Appropriated Appropriated Appropriated Recommended
$1,200,000 $1,512,318 $1,842,895 $1,842,895 $1,885,486 $750,000 $1,885,486
Capital Stabilization Fund (CSF) - The Town has recently undertaken a number of significant
capital projects, including a new Hastings Elementary School, a new facility for the Lexington Children's
Place (LCP), a new Fire Station Headquarters, and a new Visitors Center. In addition, plans continue
for a new Police Station and a feasibility study for renovating or reconstructing Lexington High School.
A key aspect for funding these projects is a plan supported by the Select Board to set aside one-time
revenues to build the Capital Stabilization Fund (CSF) and then use a portions of the CSF in future
budgets to materially reduce the property tax impact of these projects on taxpayers. At fiscal summits
in May and September 2019, policy makers endorsed a plan to rebuild the balance in the CSF to offset
the impact of the new high school on taxpayers. Therefore, the Town is actively engaged in
transferring available sums to the CSF as they are identified, including $2,562,270 in this budget.
The Town Manager has created a Fiscal Guideline Working Group that is in the process of developing a
proposal for creating a more financially sustainable funding proposal for the Capital Stabilization Fund.
ix
Below is the current plan for the use of the Capital Stabilization Fund to mitigate the property tax
impact of the projects noted above, as well as the two middle school additions/renovations and the
elementary school modular classrooms previously approved by the voters in May 2016.
FY2022
FY2018 FY2019 FY2020 FY2021 Proposed
Capital Stabilization Fund Appropriated Appropriated Appropriated Appropriated Allocation
Appropriation Into Stabilization Fund $ 7,690,398 $ 3,560,335 $ 2,269,456 $ — $ 2,562,270
Prior Year Balance $ 23,203,210 $ 28,597,934 $ 27,727,713 $ 25,229,254 $ 20,660,444
Investment Income $ 428,826 $ 642,944 $ 432,085 $ 31,190
Subtotal -Available for Appropriation $ 31,322,434 $ 32,801,213 $ 30,429,254 $ 25,260,444 $ 23,222,714
Appropriation From Stabilization Fund
Excluded Debt Service Tax Relief $ 2,400,000 $ 4,500,000 $ 5,200,000 $ 4,600,000 $ 3,000,000
Within Levy Debt Service $ 324,500 $ 573,500 $ — $ — $ —
Subtotal $ 2,724,500 $ 5,073,500 $ 5,200,000 $ 4,600,000 $ 3,000,000
Projected Balance of Fund $ 28,597,934 $ 27,727,713 $ 25,229,254 $ 20,660,444 $ 20,222,714
Capital Budget (Section XI)
Consistent with the 2009 recommendations of the Select Board's Fiscal Task Force, the proposed
capital budget continues to make important progress in addressing the Town's list of planned capital
projects. The capital budget recommendations include $44 million for a variety of capital projects for
FY2022.
Capital Requests Summary
Other
Free Cash/ Funding
Tax Levy Sources Debt Total Other*
General Fund $ 7,766,391 $ — $ 6,767,583 $ 14,533,974 $ —
Excluded Debt Projects $ — $ — $ 25,544,742 $ 25,544,742 $ —
Other Funding &Chapter 90 $ — $ 357,715 $ — $ 357,715 $ 977,917
Water Enterprise $ — $ 614,020 $ 1,010,000 $ 1,624,020 $ —
Sewer Enterprise $ — $ 304,020 $ 1,320,000 $ 1,624,020 $ —
Recreation Enterprise $ — $ 87,000 $ — $ 87,000 $ —
Eommunity Preservation Act $ — $ 585,000 $ — $ 585,000 $Total —
•s) $ 7,766,391 $ 1,947,7556.
*Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation.
In 2020, the Department of Public Facilities (DPF) conducted an evaluation of all the Town's building-
related capital assets. This study produced a detailed report on the current condition of DPF assets,
including a 20-year Master Plan for renovations and replacements of all town buildings and systems.
As the final report was received late in the budget development process, and staff is still evaluating the
results, recommendations from the report have not been incorporated into this budget. We expect that
over the next year, staff will utilize this report to further update and prioritize the long-term capital plan
in a way that is financially feasible and and best protects the Town's capital assets.
LHS Feasibility Study - In 2019 the School Committee submitted a Statement of Interest (SOI) to
the Massachusetts School Building Authority (MSBA) to evaluate LHS for insufficient educational
capacity and system upgrades. The SOI submitted to the MSBA in 2019 was not selected to move
forward. In February 2020, the School Committee again submitted an SOI to the MSBA and expect to
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hear if the LHS project is selected in the Spring of 2021. Should the MSBA select the Lexington SOI,
funding would be required for the Feasibility Study.
Lexington Police Station Reconstruction - In FY2017, the Town appropriated $65,000 for a
feasibility study to consider locations for constructing a new Police Station. In FY2018, the Town
funded the design and engineering of a new Police Station at its current location, 1575 Massachusetts
Avenue. The funding request for the demolition and reconstruction of the Police Station, and
temporary relocation space, was originally planned for the 2021 Annual Town Meeting, but has been
postponed to allow the community to engage in conversations regarding diversity, equity, inclusion and
the future of policing. This project is expected to come forward at a future Town meeting, potentially
in FY2022 with a debt exclusion vote to follow.
Water and Sewer Fund Debt Management - Ongoing Main Replacement Program
For FY2021, the Water and Sewer Budgets were presented with cash capital items for replacing water
and sewer mains. The Town's practice has been to renew, rehabilitate and replace water and sewer
mains on an ongoing basis as determined by their condition, break history and anticipated remaining
useful life. This work has been funded with debt (approximately $2.2 million per year in the Water
Fund and $1 million per year in the Sewer Fund). The intention is to transition the funding mechanism
from debt financed over a ten-year period to cash funded from user charges.
For FY2022 the recommendation to phase-out annual debt financing continues with $400,000 in cash
capital to be paid by fees in the Water Fund, and $200,000 in cash capital to be paid by fees in the
Sewer Fund. Once complete, this transition will save a significant amount of annual interest expense
for both funds.
Policy Issues
Policy issues to be reaffirmed or addressed by the Select Board in finalizing this preliminary budget
include:
• Transfer out of Stabilization Funds - In light of the pandemic, policy makers affirmed at the
fiscal summits that it was the right situation to tap into stabilization funds to maintain municipal
and school services. The amount recommended to draw from the fund would be less than or
equal to the amount of local receipt revenue the Town anticipates losing from hotel and meals
taxes due to the pandemic. A total of$665,051 is recommended from the General Stabilization
Fund in order to balance the General Fund operating budget. In addition, the Superintendent is
proposing a transfer of$500,000 from the Special Education Stabilization Fund to offset a
projected shortfall.
• Appropriate into the Capital Stabilization Fund (CSF) - Whether to support the
appropriation of$2,562,270 into the CSF. The Select Board has approved an overall plan to use
this fund, in FY2022 and future years, to offset debt service for planned capital projects funded
both within the tax levy and excluded from the limits of Proposition 21/2. The current year
contribution is expected be applied in future budgets to offset the debt service from a
renovation or reconstruction of Lexington High School.
• Appropriate from the Capital Stabilization Fund for Within-Levy Debt Service-
Whether to continue to use funds from the Capital Stabilization Fund (CSF) in order to limit the
budgetary impact of within-levy debt service to 5 percent annually. For FY2022, $0 is
recommended for this purpose; in FY2021, $0 was used. However, there is a potential for
A
future CSF support of within-levy debt service as projects for which significant authorizations
remain outstanding, including the Center Streetscape and Hartwell Avenue reconstruction.
• Appropriate from the Capital Stabilization Fund for Excluded Debt Service- Whether
to appropriate $3,000,000 from the Capital Stabilization Fund to mitigate excluded debt service.
This recommendation is consistent with previous discussions at Financial Summits and will
offset debt service for recently completed construction projects.
• Appropriate into the Other Post-Employment Benefits (OPEB) - Whether to support the
appropriation of$1,885,486 into the OPEB Trust Fund. This amount is comprised of$1,129,721
from free cash, $750,000 made available from the Health Insurance Claims Trust Fund, and
$5,765 from Enterprise Funds.
• Unallocated Revenues for Contingencies - Given continued fiscal uncertainty created by
the pandemic, the recommended budget includes $500,000 in unallocated revenues, and
$2,000,000 for a budgetary set-aside. Both of these unallocated amounts are sourced from Free
Cash which is a one-time revenue source and can be allocated if needed for three primary
purposes:
1. To balance the budget if State Aid is less than projected, particularly in light of the
pandemic. The Legislature will likely not approve the FY2022 State budget until after the
conclusion of Town Meeting, and federal support is very fluid;
2. Funding for programs, service, capital projects or reserves not currently proposed in this
Preliminary Budget; and/or
3. To balance the budget if the GIC health insurance premiums are greater than estimated.
The Town's health insurance rates, as established by the Group Insurance Commission
(GIC), will not be known until early March.
• Reducing/Eliminating the Use of Free Cash to balance the General Fund Operating
Budget - The Town has been appropriating a portion of its certified free cash to offset annual
operating budget costs. The Government Finance Officers Association (GFOA) recommends
against using non-recurring revenues to balance the operating budget. In FY2019, Lexington
used $3.74 million of free cash (non-recurring revenues) to balance the General Fund operating
budget, which was subsequently reduced to $2.9 million in FY2020, and $2.2 million in FY2021.
The effort has been paused in FY2022 in light of fiscal constraints caused by the pandemic, but
is expected to resume in FY2023.
• Dedicate a Portion of Free Cash to Fund Revised Pension Funding Schedule- In an
updated pension valuation using date from January 1, 2020, the unfunded liability increased
due to revised actuarial tables and staffing adjustments. In order to maintain an aggressive
schedule, with a target funding date revised from 2024 to 2028, the Retirement Board adopted
a funding schedule that increases the annual contribution from the Town by approximately
$400,000 per year. In light of the short-term nature of the contributions, that incremental
increase is proposed to be funded from Free Cash in FY2022, and is anticipated to grow to
$800,000 in FY2023 and $1.2 million in FY2024.
xii
Additional policy considerations to be discussed either during finalization of the FY2022 budget, or in
anticipation of future budgets, include the following:
• Recreation - As a self-funding entity, the Recreation and Community Programs department
had a significant fiscal impact from the pandemic shutdown, which cancelled most in-person
activities in 2020. The Fall 2020 Special Town Meeting appropriated an additional $400,000
from the tax levy to support the department, for a total of$618,916 in FY2021, and $795,319 in
General Fund support is recommended for FY2022. This situation has highlighted a tenuous
funding arrangement for this Enterprise Fund, and staff are working to review the current
funding structure, and may recommend a revised plan for the FY2023 budget and beyond.
• Hartwell Avenue - The Town continues to discuss and plan for Hartwell Avenue development/
redevelopment and the zoning and infrastructure improvements needed to attract future
economic development. Fall 2019 Special Town Meeting took an important step in this regard
by appropriating $1.5 million to advance the 25% design for reconstruction of the area
roadways.
• Visitors Center and Liberty Ride Revolving Funds- These funds are intended to be self-
supporting, but each has encountered financial challenges in various forms over the past few
years. Both program operations were significantly impacted by the pandemic, and revenue
forecasts for FY2022 are uncertain. To allow time for Visitors Center operations to gain a solid
footing in the new building, the budget recommends a total of$94,000 in General Fund Support
in FY2022. Staff are also exploring new models for the Liberty Ride program and there is a
possibility that some general fund support will be needed for that operation in future periods.
Budget Schedule
This is a comprehensive budget, including both the Town Manager's recommendations and the
Superintendent of School's proposed budget. In keeping with the schedule established by the Select
Board, the key FY2022 budget dates are:
• January 14, 2021 - Summit III to review this Preliminary budget;
• February 4, 2021 - Summit IV, if needed, to discuss outstanding FY2022 operating and capital
budget issues;
• February 8, 2021 - Select Board to vote recommended FY2022 budget;
• February 19, 2021 - The recommended budget will be forwarded, electronically, to the
Appropriation Committee, Capital Expenditures Committee and Town Meeting Members.
Printed copies to follow the week of March 8m
• March 22, 2021 - Earliest date Town Meeting may consider financial articles.
xiii
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Section I Budget Overview Town of Lexington, MA
Summary of Revenues and Expenditures
The summary below shows revenues &expenditures for the Town of Lexington for FY2019-FY2022. It
reflects actual results of FY2019 and FY2020, FY2021 estimated revenues and budgeted expenditures
submitted to the Department of Revenue for the certification of the FY2021 tax rate, and the budget
recommendations of the Town Manager and School Superintendent for FY2022 budget and projected
revenues to support those recommendations.
FY2019 FY2020 FY2021 FY2022
Revenue Summary Actual Actual Recap Projected
Tax Levy $ 176,841,054 $ 184,821,513 $ 194,329,879 $ 202,025,697
State Aid $ 16,013,450 $ 16,255,912 $ 16,334,701 $ 16,320,336
Local Receipts $ 16,968,556 $ 16,734,357 $ 12,054,341 $ 12,774,539
Available Funds $ 14,485,806 $ 14,314,142 $ 11,693,847 $ 19,506,893
Other Available Funds: Use of $ 573,500 $ — $ — $ —
Capital Stabilization Fund
Revenue Offsets $ (1,963,922) $ (1,875,209) $ (1,773,854) $ (2,207,455)
Enterprise Funds (Indirect) $ 1,646,939 $ 1,696,348 $ 1,749,435 $ 1,432,356
Total General Fund $ 224,565,383 $ 231,947,062 $ 234,388,349 $ 249,852,365
General Fund Expenditure Summary
Education
Lexington Public Schools $ 106,551,278 $ 113,553,757 $ 118,357,656 $ 123,376,981
Minuteman Regional School $ 2,126,217 $ 2,470,131 $ 2,863,147 $ 3,130,038
Subtotal Education $ 108,677,495 $ 116,023,888 $ 121,220,803 $ 126,507,019
Municipal Departments $ 37,269,567 $ 37,510,786 $ 41,598,660 $ 43,000,887
Shared Expenses
Benefits &Insurance $ 32,378,943 $ 34,516,484 $ 37,964,483 $ 39,854,559
Property Insurance &Solar $ 1,334,624 $ 1,436,992 $ 1,505,000 $ 1,485,000
Debt(within-levy) $ 10,851,703 $ 9,532,584 $ 10,371,583 $ 10,397,112
Reserve Fund $ — $ — $ 750,000 $ 750,000
Facilities $ 10,732,720 $ 11,095,414 $ 11,990,390 $ 12,153,365
Subtotal Shared Expenses $ 55,297,990 $ 56,581,475 $ 62,581,456 $ 64,640,036
Capital
Cash Capital (designated) $ 7,549,138 $ 8,137,274 $ 7,618,515 $ 7,888,217
Subtotal Capital $ 7,549,138 $ 8,137,274 $ 7,618,515 $ 7,888,217
Other
Other (allocated) $ 5,674,348 $ 4,358,036 $ 1,368,916 $ 7,316,206
Other (unallocated) $ — $ — $ — $ 500,000
Subtotal Other $ 5,674,348 $ 4,358,036 $ 1,368,916 $ 7,816,206
Total General Fund $ 214,468,538 $ 222,611,459 $ 234,388,349 $ 249,852,365
General Fund Surplus/(Deficit) $ 10,096,845 $ 9,335,604 $ — $ —
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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Section II: Revenues
This section includes detailed information about FY2022 Projected Revenues. It includes:
• General Fund Revenue Description II-2
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
II-1
Section II Revenues Town of Lexington, Massachusetts
The summary below presents General Fund Operating Revenues, Total General Fund Revenues and Net
General Fund Revenues. General Fund Operating Revenues include all revenues projected as available
for use in FY2022 whose sources recur annually.
• Total General Fund Revenues include annually recurring and non-recurring sources, including
transfers from special revenue funds, Specialized Stabilization Funds, and the Health Claims
Trust Fund.
• Net General Fund Revenues are Total General Fund Revenues less revenues recommended to
be set-aside to fund designated expenses.
In FY2022, Total General Fund Revenues are projected to increase by approximately $15.46 million, or
6.6%. Net General Fund Revenues, those available to support school and municipal operating budgets,
are projected to increase by $8.87 million, or 3.9%.
FY2019 FY2020 FY2022 FY2021-22 Change
General Fund Revenue Summary Actual Actual FY2021 Recap Projected $ 0/0
Property Tax Levy(Table 1) $ 176,841,054 $ 184,821,513 $ 194,329,879 $ 202,025,697 $ 7,695,818 3.96%
State Aid(Table 2) $ 16,013,450 $ 16,255,912 $ 16,334,701 $ 16,320,336 $ (14,366) (0.09)0/o
Local Receipts(Table 3) $ 16,968,556 $ 16,734,357 $ 12,054,341 $ 12,774,539 $ 720,198 5.97%
Available Funds(Table 4) $ 14,485,806 $ 14,314,142 $ 11,693,847 $ 19,506,893 $ 7,813,046 66.81%
Other Available Funds-Use of Capital $ 573,500 $ — $ — $ — $ — —%
Stabilization Fund(Table 4a)
Revenue Offsets(Table 5) $ (1,963,922) $ (1,875,209) $ (1,773,854) $ (2,207,455) $ (433,601) 24.44%
Enterprise Receipts(Table 6) $ 1,646,939 $ 1,696,348 $ 1,749,435 $ 1,432,356 $ (317,079) (18.12)%
Total General Fund Operating $224,565,383 $231,947,062 $234,388,349 $249,852,365 $15,464,016 6.60%
Revenues
Less- Revenues Set-Aside for $ 13,651,982 $ 12,495,310 $ 9,112,431 $ 15,704,423 $ 6,591,992 72.34%
Designated Purposes
Net General Fund Revenues $210,913,401 $219,451,752 $225,275,918 $234,147,942 $ 8,872,024 3.940/0
Detailed Description:
Property Tax Levy: The FY2022 property tax levy is projected to increase approximately $7.70
million, or 4.0%. The projected levy is a function of the FY2021 levy limit increased by 2.5% per
Proposition 21/2, plus an increment for new growth. FY2022 new growth will be a function of
construction activity for the period July 1, 2020 to June 30, 2021. FY2022 new growth is estimated at
$2,750,000 based on a review of historical data on new growth.
State Aid: The main driver of state aid increases in FY2017 and FY2018 was education aid
(Chapter 70). In FY2018, Lexington finally received its full funding under the Chapter 70 formula;
therefore, much smaller increases of 1.57% and 1.55% were received for FY2019 and FY2020. Due to
the pandemic, Local Aid was level-funded in FY2021, which is projected to continue in FY2022. The
Town receives reimbursement for 75% of its expenses for Veterans benefits, which have been
gradually decreasing, and are projected to fall by another $14,366 in FY2022, resulting in an overall
decrease of(0.09)%. The initial FY2022 State aid numbers will be available once the Governor
releases his budget and final figures will be known when the Legislature adopts, and the Governor
signs, the FY2022 State budget. These milestones would typically occur in January and June of 2021,
respectively, but may be delayed given the challenges and uncertainty caused by the pandemic.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
II-2
Section II Revenues Town of Lexington, Massachusetts
Local Receipts: FY2022 projections for each category of receipt are based on the history of actual
collections and projections of 3 and 5 year historical averages, with some adjustments to specific
categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2022 local receipts
are estimated to increase by approximately $720,198 or 5.97% over FY2021 estimates, which were
also adjusted for the pandemic. The main contributor to this growth is a partial rebound in Other
Excise.
Available Funds: Due to the pandemic, the FY2021 budget removed more than $3 million from
Available Funds by reducing or eliminating Free Cash contributions to the Capital Stabilization Fund and
the OPEB Trust Fund. Those funds were carried forward, and are now available for FY2022, which has
inflated the value in this category, with an increase of$7,813,046, or 66.81%. This Free Cash reserve
will cushion the FY2022 budget against additional pandemic related revenue losses such as unexpected
reductions in State Aid or other local receipts.
The increase in Available Funds also includes $1,165,051 in transfers from Stabilization Funds,
including:
• $665,051 from the Town's General Stabilization Fund to cover expected revenue losses from
local receipts that are tied to the economy. This includes local option hotel/motel and meals
excise taxes which have experienced significant declines due to the pandemic. Additional
information on the General Stabilization Fund can be found in the Appendix, and
• $500,000 from the Special Education Stabilization Fund to address expected increase in out-of-
district tuition and transportation costs.
Consistent with prior years, FY2022 Available Funds includes a transfer of$141,000 from the
Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's
contribution to the REV Shuttle, and a $750,000 transfer from the Health Claims Trust Fund to fund the
Town's Other Post Employment Benefit Fund.
In FY2022, a transfer from the Capital Stabilization Fund is not needed to mitigate within-levy debt
service as debt service expense remains within target levels. Similarly, no funds were needed for this
purpose in FY2020 and FY2021.
Revenue Offsets: Revenue Offsets are projected to increase by approximately $433,601 or 24.44%.
Revenue Offsets represent the set-aside of a portion of projected revenues legally required for
particular purposes including:
(1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry
Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund
operations;
(2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the
costs of state and regional services provided to the Town, based on updated projections
issued alongside the Governor's budget;
(3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted
to property taxpayers; and,
(4) potential snow and ice deficits.
The FY2022 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated
FY2022 revenue to cover a potential snow and ice deficit at the end of FY2021. For FY2021, $400,000
was set-aside, but was ultimately not needed since actual FY2020 snow and ice removal expenses fell
within their budgeted levels.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
II-3
Section II Revenues Town of Lexington, Massachusetts
Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and
Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the
operations of the water, sewer and recreation departments. Because of the pandemic, Recreation
Enterprise revenues have seen dramatic reductions, requiring support from the General Fund in
FY2021, and causing the Town to reconsider how to fund the department going forward. As a
preliminary measure, Recreation indirect revenues have been eliminated in FY2022. Overall Enterprise
Receipts are decreasing by (18.1)%, or $(317,079) because of the reduction from Recreation, as well
as an updated indirect cost analysis for Water and Sewer.
2022 FY2021-22 Change
2019 Actual FY2020 Actual FY2021 Recap Projected
Table 1:Property Tax Levy
Tax Levy $ 169,402,066 $ 176,907,123 $ 184,938,304 $ 194,415,314 $ 9,477,011 5.12%
Prop.2.5% $ 4,235,052 $ 4,422,678 $ 4,623,458 $ 4,860,383 $ 236,925 5.12%
New Growth $ 3,270,005 $ 3,608,503 $ 4,853,553 $ 2,750,000 $ (2,103,553) (43.34)%
Override/Excess evy Capacity (66,069) (116,791) (85,435) NA
Subtotal 176,841,054 184,821,513 $ 194,329,879 202,025,697 7,610,383 3.92%
Table 2:State Aid
Chapter 70 $ 14,217,984 $ 14,456,349 $ 14,438,034 $ 14,438,034 $ - -%
Charter School Reimbursement $ 6,532 $ 2,446 $ 80,755 $ 80,755 $ - -%
Unrestricted General Government Aid $ 1,584,615 $ 1,627,400 $ 1,627,400 $ 1,627,400 $ - -%
Veterans'Benefits&Exemptions $ 154,023 $ 117,802 $ 124,689 $ 110,324 $ (14,366) (11.52)%
Offsets(Library) $ 50,296 $ 51,915 $ 63,823 $ 63,823 $ - -%
Subtotal 1$ 16,013,450 $ 16,255,912 1$ 16,334,701 1$ 16,320,336 $ (14,366) (0.09}®/®
Table 3:Local Receipts
Motor Vehicle Excise Tax $ 5,649,362 $ 5,383,364 $ 5,391,573 $ 5,476,000 $ 84,427 1.57%
Other Excise $ 1,659,673 $ 1,503,388 $ 412,000 $ 824,000 $ 412,000 100.00%
Penalties&Interest $ 566,632 $ 564,274 $ 341,500 $ 341,500 $ - -%
PILOT's $ 619,192 $ 666,153 $ 683,000 $ 684,000 $ 1,000 0.15%
Rentals $ 459,765 $ 431,498 $ 393,275 $ 394,850 $ 1,575 0.40%
Departmental-Schools $ 371,985 $ 331,482 $ 88,500 $ 243,500 $ 155,000 175.14%
Departmental-Municipal $ 2,692,170 $ 2,607,887 $ 2,472,525 $ 2,540,025 $ 67,500 2.73%
Licenses&Permits $ 2,725,133 $ 3,021,668 $ 1,906,600 $ 1,906,600 $ - -%
Special Assessments $ 32,790 $ 19,781 $ 14,368 $ 13,064 $ (1,304) (9.08)%
Fines&Forfeits $ 189,845 $ 152,654 $ 101,000 $ 101,000 $ - -%
Investment Income $ 1,781,573 $ 1,297,265 $ 250,000 $ 250,000 $ - -%
Miscellaneous No -Recurring 220,435 754,943 - - - -%
Subtotal 16,968,556 16,734,357 12,054,341 12,77 ,539 72 ,198
Table 4:Available Funds
Parking Fund $ 413,000 $ 425,750 $ 385,000 $ 385,000 $ - -%
Cemetery Perpetual Care Fund $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ - -%
Cemetery Sale of Lots Fund $ 55,090 $ 64,380 $ 40,480 $ 51,933 $ 11,453 28.29%
Free Cash* $ 12,422,051 $ 12,201,094 $ 9,468,456 $ 16,212,796 $ 6,744,340 71.23%
Health Claims Trust Fund $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ - -%
Transportation Demand Management Stab.Fund $ 141,000 $ 141,000 $ 141,000 $ 141,000 $ - -%
Center Improvement District Stabilization Fund $ 27,000 $ 27,000 $ - $ - $ - -%
PEG Access Special Revenue Fund $ 623,267 $ 638,918 $ 652,711 $ 629,287 $ (23,424) (3.59)%
Betterments Fund $ 4,398 $ 16,000 $ 6,200 $ - $ (6,200) (100.00)%
Visitors Center Stabilization Fund $ - $ - $ 200,000 $ - $ (200,000) (100.00)
General Stabilization Fund $ - $ - $ - $ 665,051 $ 665,051 -%
Special Education Stabilization Fund $ - $ - $ - $ 500,000 $ 500,000 -%
Balances from Prior Yr.Capital Articles - - - 121,826 121,826 1 -%
Subtotal 1$ 14,485, 06 1.4,31 ,1 2 11,693,847 19,506, 93 7,813,046 1 66. 1%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
II-4
��Section11 Revenues Town of Lexington., Massachusetts
Table 4a:Other Available Funds
Table 5:Revenue Offsets
Table 6:Enterprise Receipts
Recreation&Community Programs "$ 261826 "$ 269 681 $ 277,771 $ — $ (277,771) (10
Expenses
Revenues Set Aside for Designated Expenses: This represents components of Gross General
Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the
table below.
Financing Sources
Tax Levy Free Cash Other Total Notes
I Set-Aside for Unanticipated $ 200,000 $ 200,000 Reserved for appropriation at the 2021 annual town
Current Fiscal Year Needs meeting to fund supplemental appropriations to the
FY2021(current year)budget.
Benefits(OPEB) equal transfer from the Health Insurance Claims
Trust Fund to fund FY2022 Health Insurance.
I purposes.
4 Set-Aside in Case of State $ 2,000,000 $ 2,000,000 Reserve Free Cash to cover potential revenue losses
Aid Reduction in State Aid or local receipts.
5 Cash Capital $ 4,900,531 $ 121,826 $ 5,D22,357 Cash and repurposed funds from prior debt
authorizations to support capital improvements.
6 Appropriate into Capital $ $ 2,562,270 $ 2,562,270 To meet future capital/debt service needs.
Stabilization Fund
7 Appropr ate from Capital $ $ — Proposed use of Capital Stabilization Fund to hold
Stabilization Fund debt service increases to 5%annually.
8 Transition Free Cash out of $ $ — 5-year plan to eliminate the use of Free Cash for
Operating Budget the Operating Budget;paused in FY2022 due to
pandemic related revenue uncertainty.
9 Street Improvement $ 2,651,674 $ 2,651,674 Consistent with long-term street maintenance plan.
Program
10 Municipal Building Envelope $ 214,186 $ 214,186 Initially funded in 2006 override;increases by 2.5%
and Systems per year.
11 Warrant Articles $ 165,000 $ 165,000 Senior Tax Work-Off;Vision 20/20 Survey;
Organizational Structure Review
12 Support of Recreation and $ 509,215 $ 509,215 Tax Levy support of Recreation and Community
Community Programs Dept. Programs Enterprise,plus additional support due to
(Transfer to Article 5) pandemic revenue losses.
14 Revenue to Support $ — $ 2,200,000 $ 1,165,051 $ 3,365,051 Free Cash/General Stabilization/Special Education
Operating Budget Stabilization to support the FY2022 operating
15 Support for New Pension $ 400,000 $ 400,000 Amount of incremental increase in the updated
Schedule Pension Funding schedule will be supported with
Free Cash in FY2022.
16 Retire Note for Land $ — $ 2,320,274 $ 2,320,274 To pay down notes issued for Pelham and Bedford
Purchases-Debt Service St.over 5 years(final payment in FY2D22).
FY2O22 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, Z0Z1
D-S
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Section III: Program 1000: Education
This section includes detailed information about the FY2022 Operating Budget & Financing Plan for
education. It includes:
• 1100 Lexington Public Schools III-2
• 1200 Minuteman Regional High School III-18
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
III-1
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FY2022 Superintendent's Recommended Budget
BUDGET OVERVIEW
SUPERINTENDENT'S BUDGET MESSAGE ..................................................................................................2
THE STRATEGIC PLAN 0F THE Lsx|wGTOw PUBLIC SCHOOLS, 2019-3029................................................3
Our Core Values: ------------------------------------------3
VisionStatement:..............................................................................................................................3
Strategic Goals: ------------------------------------------'3
ORGANIZATIONAL STRUCTURE................................................................................................................4
SchoolCommittee Members.............................................................................................................4
BUDGET DEVELOPMENT..........................................................................................................................4
BudgetProcess.................................................................................................................................4
BudgetGuidelines.............................................................................................................................5
BudgetCalendar...............................................................................................................................6
Revenue Allocation Process.............................................................................................................O
RECOMMENDED BUDGET AND SUMMARY OF SIGNIFICANT BUDGET CHANGES.........................................1O
Negotiated Salary Increases...........................................................................................................1O
Enrollment Fluctuation and Changing Operational Conditions Due to the Pandernic.....................11
THE STRATEGIC PLAN OF THE LsxwGTOm PUBLIC SCHOOLS, 2O19-2028 (FULL DOCUMENT).................17
110O Lexington Public Schools onof January 5. 2021
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
Superintendent's Budget Message
January 2, 2021
Dear School Committee Members, Elected Officials, and Residents of Lexington:
The 2020-2021 school year has been one for the history books! In March of 2020, COVID-19 forced
school closures here in Lexington and around the globe. Quarantines and travel orders were imposed;
schools, municipal offices, places of business, and houses of worship were shuttered; and
telecommuting, distance learning, and Zoom became part of our everyday vernacular.
In May, COVID-19 showed no signs of stopping, and school systems received little direction from the
State. With no playbook for how best to educate during a pandemic, we did what we do best in
Lexington—we rolled up our sleeves, embraced our revolutionary spirits, and got to work! We prioritized
health, safety and equity, and provided a concrete plan to safely reopen our schools for in-person
learning in the fall. A team of dedicated school community members worked together to address a
number of specific pandemic-related challenges, such as the acquisition and distribution of food,
technology and personal protective equipment; assessing air quality and overcrowding; the safe
transport of students; delivering in-person services to those with high needs; and more. We began to
methodically tackle the challenges associated with a safe return to in-person school, and we drew on
community feedback and our experiences in the spring to reimagine teaching and learning in the
Lexington Public Schools. Together, we created a 71-page LIPS Back-to-School Blueprint, the first of its
kind in Massachusetts.
Educating children in-person during a pandemic comes at a cost, and the assumptions used in the
development of the Lexington Public Schools FY 2022 Budget do not reflect these costs. The FY 2022
budget assumes a 3.82% increase to the base and a full, pre-COVID return to teaching and learning in
the Fall of 2021. The 3.82% increase to the base constitutes the most modest increase LPS has
received since 2010—and during one of the most challenging periods in the history of public education.
To put the increase into perspective, a level services budget costs approximately 3.93%; therefore, the
entire budgetary increase will be needed to maintain to the extent possible the current staff and
services in LPS. While FY 2022 is sure to be another challenging year, the promise of new vaccines
gives us hope that a full return as envisioned is achievable.
The challenges were abundant this year, but there were plenty of silver linings, too! Incredibly, amidst
the backdrop of a pandemic, we managed to implement later school start times and a district-wide
redistricting plan, initiatives that would have been hard to pull off in a typical year. In November,
Hastings Elementary School was named a National Blue Ribbon School of Excellence, joining the
ranks of Bridge and Harrington Elementary Schools and Clarke Middle School! Most of all, the 2019-
2020 school year taught us that no matter how great the challenge, we can get through anything
together. Wishing all the citizens of Lexington a healthy, happy, and joyous 2021!
Sincerely,
tt
Dr. Julie Hackett
Lexington Public Schools
Superintendent of Schools
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-2
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
The Strategic Plan of the Lexington Public Schools, 2019-2029
Mission Statement
Joy in learning; curiosity in life;
and compassion in all we do.
Our Core Values:
• We all Belong
• Use Your Mind
• Be Curious & Have Fun
• Care for Yourself& Others
• Do Your Part
• Be Courageous
• Embrace Your Revolutionary Spirit
• You are Enough
Vision Statement:
• Diversity, Equity, Inclusion
• Redefining Success
• Students as Active Agents
• Authentic Learning Experiences
• Community Partnership
Strategic Goals:
• GOAL 1: Address and Narrow Equity Gaps
o Identify, address, and narrow equity gaps in student opportunities, experiences, and
achievement, ensuring the meaningful inclusion and integration of every member of our
school community.
• GOAL 2: Redefine Success
c Transform our practices, systems, and structures to reflect a broader definition of
success for our students, staff, and schools, including new measures of student
achievement that extend beyond academics to include the knowledge, skills, and
attributes students need to be prepared for the future and content in life.
• GOAL 3: Cultivate Student Agency
o Cultivate student agency and a sense of self-efficacy by ensuring that all our PreK-12
students' educational experiences place them at the center of their learning; consistently
revisit our curriculum, instruction, assessment, and professional learning practices to (1)
ensure relevancy and student voice; (2) to teach students to set their own meaningful
goals; (3) to value productive struggle as they work toward them; and (4) to reflect and
monitor their progress toward attaining those goals.
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-3
LEXI GTO
FY 2022 Superintendent's Recommended Budget
• GOAL 4: Innovate for Sustainable Change
o Refine and improve our school- and district-wide practices, systems, and structures
related to managing innovation and promoting lasting change. We will develop clear
decision-making structures and communication methods to prevent initiative overload
and enable us to more consistently scale up promising practices.
Please refer to complete document beginning on page 17.
Organizational Structure
The Education Reform Act of 1993 determined that the School Committee's charge is (1) to select and
terminate the Superintendent; (2) to review and approve the budget; and (3) to establish educational
goals and/or policies for the district consistent with the requirements of law and statewide goals and
standards established by the Department of Elementary and Secondary Education.
School Committee Members
Kathleen Lenihan, Chair Term Expires: 2021
Eileen Jay, Vice Chair Term Expires: 2022
Deepika Sawhney Term Expires: 2021
Scott Bokun Term Expires: 2022
Sara Cuthbertson, Clerk Term Expires: 2023
Budget Development
Budget Process
Annually, the administration develops its capital and operating budgets, which begin July 1 and end
June 30. This highly collaborative and public process engages the School Committee, the Select
Board, the Appropriation Committee, the Capital Expenditures Committee, municipal and school staff,
and citizens. The employees of the Finance Office are responsible for coordinating, developing, and
monitoring the annual budget process. Each year, the School Committee develops its annual goals,
budget guidelines, and budget calendar. These provide the administration with the roadmap to develop
the recommended annual budget. The Superintendent is tasked with developing a budget that
advances the district in concert with the outlined policy objectives. The School Committee is
responsible for reviewing and approving the budget for incorporation within the complete Town budget.
Major Steps in FY 2022 Budget Development:
Summer: School Committee and Superintendent establish Collective Goals.
Early Fall: School Committee approves annual budget guidelines and calendar.
Fall: Staff develop budget recommendations.
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-4
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
Late Fall/Early Winter: All departments meet with the Assistant Superintendent for Finance and
Operations to review existing staffing levels, review budget priorities, and discuss anticipated budget
requests. During this time, a series of working summit meetings including the School Committee, the
Select Board, the Appropriation Committee, and the Capital Expenditures Committee are conducted to
discuss the current financial health of the Town, along with any budgetary issues, and provide policy
guidance to the municipal and school staff in finalizing budget recommendations. The Superintendent,
in consultation with the Assistant Superintendent for Finance and Operations and the School
Department's Administrative Council, reviews budget requests and makes recommendations for all
school programs to the School Committee. The School Committee takes the recommendations of the
Superintendent and after public hearings on the Superintendent's Budget Recommendations, makes
final budget decisions consistent with their collective goals.
Early Spring: Before Town Meeting members discuss financial articles, the approved budget of the
School Committee is distributed to Town Meeting members and the finance committees; it also is
available to citizens at the Library and the Town Manager's Office. In addition, the budget documents
are publicly available on the Lexington Public Schools website: https://bit.ly/36R69bl.
Spring: The Annual Town Meeting begins in March with meetings held on weekday evenings. Town
Meeting debates and adopts the School Department budget as part of the complete Town budget.
Town Meeting has authority over the total appropriation of school department funds, but line-item
authority and spending priorities are the purview of the School Committee.
Budget Guidelines
On October 27, 2020, the School Committee voted the FY 2022 Budget Guidelines and requested that
the Superintendent present a level-service budget that attempts to address the eleven highlighted
areas. These guidelines serve as the basis for the Superintendent's Recommended Budget in FY 2022.
For purposes of clarification, a level-service budget is defined as an allocation of the funds necessary to
replicate the current level of services provided, accommodating increases in enrollment, all legal
requirements, including current collective bargaining requirements, and special education laws. The FY
2022 budget guidelines are as follows:
In order to provide for the educational needs of Lexington students, the Superintendent of Schools will
develop a fiscal year 2022 budget that will:
1. Ensure the safety, security, and social-emotional well-being of our students, and continue the
Town's joint effort on mental health.
2. Ensure all legal and contractual mandates are met.
3. Ensure professional staffing guidelines will be met and class sizes will remain within the
established guidelines, to the extent possible given space and personnel limitations.
4. Identify efficiencies and cost-saving measures that do not compromise the educational program.
5. Include sufficient operating and capital funds to:
a. continue the current level of services;
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-5
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
b. be responsive to projected enrollment changes and corresponding needs, including
those related to staffing, instructional supplies, and facilities;
c. move the district forward in meeting the increasing technological demands in various
educational settings;
d. implement a master capital plan to expand school capacity and meet changing
enrollment.
6. Maintain capital assets in order to support the instructional program, protect the physical assets
of the Town of Lexington, and ensure the health and safety of our students and staff.
7. Identify funds and strategies to implement diversity, equity, and inclusion efforts and to increase
the cultural proficiency of our school community.
8. Identify funds and strategies to continue to leverage and support social and emotional learning
efforts throughout the district.
9. Continue to explore possible alternatives and improvements to school programs at all levels, the
scope and sequence of science classes at the secondary level, and continue the research and
implementation of graduation requirements.
10. Identify costs, impacts, and an implementation plan associated with potential continuation
related to the COVID-19 health crisis remote learning and hybrid learning models.
11. Identify funds and/or strategies necessary to implement the multi-year comprehensive Lexington
Public Schools Strategic Plan for the district, to include equity and master planning.
Budget Calendar
Each year, the Superintendent presents a budget calendar to the School Committee. This calendar
outlines the timing of events and guides the budget development process. This timeline can be found
below:
2020
September 29—October 12 Review capital proposals: Superintendent, Director of Public Facilities,
and Assistant Superintendent for Finance and Operations
September 29—October 12 Superintendent, Director of Public Facilities, and Assistant
Superintendent for Finance and Operations discuss project requests with
administrators
October 6 School Committee reviews FY 2022 budget calendar
October 6 (tentative) School Committee approves FY 2022 budget calendar and reviews the
FY 2022 budget guidelines
October 6 School Committee Reviews Proposed LPS Technology Capital Budget
Request
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-6
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
October 8 Summit I: Financial Indicators; 5—Year Forecast; Initial Revenue
Projection
October 9 FY 2022 IT capital budget submitted to Town of Lexington
October 9 Google Form link distributed for FY 2022 staffing and expense budget
requests. FY 2022 Google Form requests for staffing and expenses are
due to the Assistant Superintendent for Finance and Operations at the
date of individual budget meeting.
October 14 Special Town Meeting Vote on Revised FY 2021 Budget
October 19—October 23 SPED budget staffing meetings (with Assistant Superintendent for
Finance and Operations, Assistant Director of Finance, ETS, Director of
Special Education, and building principals)
October 20 Recommended FY 2022 capital budget requests approved by the School
Committee (School Department and Public Facilities)
October 23 Submittal of Town (Municipal & School) FY 2022-2026 Capital Requests
to Capital Expenditure Committee (CEC) and Community Preservation
Committee (CPC)
October 28—November 16 Budget Review: Central Office and department staff meet at assigned
times with Assistant Superintendent for Finance and Operations and
Assistant Director of Finance
November 5 Summit II: Final Revenue Allocation Model
December 18 (tentative) Superintendent finalizes FY 2022 budget recommendation
December 23—January 1 School Vacation Week
2020-2021
December 30 Budget distributed to School Committee and posted to website
January 5 School Committee Meeting: Superintendent's Budget Presentation
January 11, 2021 Town Manager Submittal of Preliminary Operating and Capital Budget to
Select Board (White Book)
January 12, 8:00 a.m. Public hearing: School Committee Public Hearing and discussion of the
Superintendent's Recommended FY 2022 Budget: Location: TBD
January 14, 2021 (tentative) Summit III: FY 2022 White Book Review
January 19 Public Hearing: Superintendent's Recommended FY 2022 Budget:
Location: Select Board's Meeting Room
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-7
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
February 2 School Committee FY 2022 budget discussions, consideration of
community feedback on FY 2022 Operating Budget (including fees) and
FY 2021 Capital Budget
February 6 (tentative) Summit IV: Changes to FY 2022 White Book to be included in Brown
Book
TBD 2021 Annual Town Meeting School Committee Fiscal Year 2022
Recommended Operating Budget document finalized (TMMA)
February 15 (tentative) Select Board vote to approve FY 2022 Recommended Operating Budget
and FY 2022-2026 Capital Improvement Plan (CIP)
February 23 School Committee adopts FY 2022 Operating Budget (including fees) and
FY 2022 Capital Budget
March 8 (tentative) Distribution of FY 2022 Recommended Operating and Capital Budget to
TMMA, Town Manager, Senior Management Team, Appropriation
Committee, Capital Expenditures Committee, Select Board, School
Committee, Central Office, and Principals
March TBD Annual Town Meeting (Mondays and Wednesdays until completed; Town
Meeting does not meet during April school vacation week)
March TBD Budget presentation to Town Meeting by the Town Manager and
Superintendent
April 16 Notification of budget approvals; Employee Action Forms sent to Human
Resources
June 1 School Operating Budget opens for entry of supply and services
requisitions
Approved by School Committee 101612020
Revenue Allocation Process
The Town of Lexington has established a collaborative budget development process that is conducted
through a series of budget summit meetings. These budget summit meetings begin in October and end
in February. These meetings include the School Committee, the Select Board, the Appropriation
Committee, and the Capital Expenditures Committee. Topics covered at these meetings include:
Summit I: Financial Indicators; 5-Year Forecast; Initial Revenue Projection
Summit II: FY 2022 Revenue Allocation Model
Summit III: FY 2022 White Book Review
Summit IV: FY 2022 Brown Book Preview
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-8
LEXI GTE./
[°' 11,,,,) B L,,,, ��� 'Yr,,,,r S C [1 0 0 ��I S
FY 2022 Superintendent's Recommended Budget
The Revenue Allocation Model, first presented at Summit II on November 5, 2020, provides for a
projected 3.8% increase over the School Department's FY 2021 budget, the detail of which is broken
out in the table that follows:
Financial Summit II
vro�r
1eMint,
B�aw"�t��r'�,
FY2022 Revenue Allocation Model
249,700 Projected FY2022 Revenue
Shared Municlpaul school (1p�5 on
(1v 5 (113 1581 $ $ (118'358 iFY2021 wnlhod F1audgct
2( c 41,599Y$ $ —�FY2621 Pwlraoricip"'O Rudg et
as
(39 5 N519p 5 19pf �Tox Levy'Su�Pq rrt of amrcmarr rty Herter l r1u le 51
ah ...........Q �97g�$.........(,t wi57)�.. ............... ......................................:...:.....�,F°n 2tN t tlmreat r r ui ........................ ................. .................................................
5y S (7 430,J
. ...., (7,4304 S .................................. $ FY2022
022 ContrribLAOwl Retirement
$ . $ ................... ,Fy..k2?ion G:,rrarcatrrl'rratoi`y lye turn,irrrerrG.........................................................................................................................�
(.r ................G 1„ti11SfDJ .....6wSG S tit"� a........................::"..1 ....................... FY,"GJ1 Egg^i rrpmt ... ....
r
r
fFi 5585 1�b1N Fy23r2 NJoaie�nu Ne a_nt 5 5 d b ,p
( ( ( P yn
fy55tp�5 .., p...... 3 .. ...FF232 s VVorkr .. 5;aarcroF
(15) 5 (84 5)�,5 gF�tFy�l . � FY2022Property and Liability 1rct uraii":
n
11 P F'F G1 ua�rcan rnal Losses„� ,.,�5 5 k35 � 5 r_.2r..l.d .u.a � l..us.ee
� � � (1 dl t,Q.............. (590)1:$ , (3�SCb)$ S..... FY2022 So arr Prraductxm Payiment.....
(13( 5 Q8 1485 $ (8,148)S f`5 fFY2022 Debt Service
0 1u11 5 12 3201,$ p2 320 'F Pray Down PrindpN for Land Purchases
t15( V; (755)$ (750)5 FY2022 Resii,FUnd
(16( $ 12,1 a"%g$ 612,17 7)`"( �r FY2022 Facifitat ,Diepaitment Budget
C
r
55f1 ,c^t 74 ielc for a yet to he us9c°rrrtrfRr d na,erd�,
°� g � 5
� 7
is . 11
I � h r JetntrcUr r utccl a~urront Fueeal Year Flu:uxis
�L7o6t Service Palutecp atio(
1
5 ......f2 562)5 C aFrut;ap Stabihzahran F'Und
1"7k 5(121,fb23 S 1 Tr�ansikuaan Free Cash ourc,if Operating Ftu dget 3rad auf 5 year,,
1 901 S $ Cash caapatal
5.........(185tkk1b�+,5.................. �,OPF5d... .
(2 a"52)S 1$ ;she t Improvement Progrmair'
`„ ,, . ". ". ". , ...............................
°� W'&rVp S �5n �si.aillrrditt Prcarruprragae F"rr:u�rcarcrrr
5............................(15)$ $ Se:;r'rdor Trax Wu .nrk-OffPrrnpuaaaro........................................................................................................................................................
(15( S (213,55'9ki5 (tt2,99�tp'S Q42�2'18p$ (118'35f5p,sc�ase Budget-U serrrd forAIlllo�alNon
26.3'% 73."1% Po centagp, Muun dp al and School Only
(19( S 65, 31 I 3 1,512'$ 4"519 I pnencr�ncrrtaU Revenue
3"5'rFx 1 3.81X, Perrcont of Curront Budget
Revenue Allocation History & Trends: Below is the growth factor approved during the last seven
budget cycles:
FY 2022: 3.8%
FY 2021: 4.3%
FY 2020: 5.4%
FY 2019: 6.9%
FY 2018: 6.6%
FY 2017: 7.2%
FY 2016: 8.5%
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-9
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
Recommended Budget and Summary of Significant Budget Changes
Funding Sources FY18 Actual FY 2019 Actual FY 2020. 2021 Budget FY
2022 Budget Dollar Percent
Recommended Increase Increase
Tax Levy $ 101,204,582 $ 107,667,945 $ 113,222,275 $ 118,269,156 $ 122,633,481 $ 4,364,325 3.85%
Fees&Charges $ 450,600 $ 443,500 $ 331,482 $ 88,500 $ 243,500 $ 155,000 46.76%
Special Ed Stabilization Fund $ - $ - $ - $ - $ 500,000 $ 500,000
Total 1100 Lexington Public Schools $ 101,655,182 $ 108,111,445 $ 113,553,757 $ 118,357,656 $ 123,376,981 $ 5,019,325 4.24%
Appropriation Summary FY18 Actual FY r Dollar r 2020 Actual FY 2021 FY
Recommended Recommended Increase Increase
Salary and Wages $ 85,948,669 $ 90,271,520 $ 94,593,795 $ 98,932,332 $ 102,654,658 $ 3,722,326 3.76%
Expenses $ 15,706,513 $ 16,832,878 $ 15,015,367 $ 19,425,324 $ 20,222,323 $ 796,999 4.10%
Total $ 101,655,182 $ 107,104,398 $ 109,609,162 $ 118,357,656 $ 122,876,981 $ 4,519,325 3.82%
Special Education Stablization Fund $ 500,000
Grand Total 1100 Lexington Public Scho $ 101,655,182 $ 107,104,398 $ 109,609,162 $ 118,357,656 $ 123,376,981 $ 5,019,325 4.24%
*Amounts shown are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds,Revolving Funds,or local/state/federal grant funds
Transfer to Unclassified(Health,Medicare,Workers Comp) $0.00 0.00 FTE
Total Recommended $ 123,376,981 $ 5,019,325
Unallocated from Revenue Allocation Model $ -
The School Department was allocated a Revenue increase of$4,519,325 (3.82% increase)for FY 2022
through the Revenue Allocation Model adopted at Summit II. In addition, the School Department will be
requesting a $500,000 allocation out of the Special Education Stabilization Fund for FY 2022.
For FY 2022 the salaries and wages line is increased by $3,722,326 (or 3.76%) to support existing
position cost of living adjustment increases, lane changes, and step increases. Salaries and wages
comprise 83.54% of the School Department budget. The expense line is recommended to increase by
796,999 (or 4.1%) over the FY 2021 appropriation.
Negotiated Salary Increases
The FY 2022 budget includes funding for estimated wage increases for all collective bargaining units
and non-union positions, including both step increases and cost of living adjustments (COLA). The
current status of collective bargaining agreements and corresponding expiration dates can be seen
below:
Bargaining Unit Contract Term
LEA: Unit A 09/01/2019— 08/31/2022
LEA: Unit C 09/01/2018— 08/31/2021
LEA: Unit D 07/01/2019— 06/30/2023
LEA: Tech 07/01/2018— 06/30/2021
ALA: Administrators 07/01/2019— 06/30/2022
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-10
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
Enrollment Fluctuation and Changing Operational Conditions Due to the
Pandemic
Enrollment is obviously one of the key drivers in the school budget. As student enrollment expands or
contracts it will impact staffing and other financial requirements. Equally important as the actual
headcount are the demographics of our students and the environment the district has to navigate to
successfully offer the robust, diverse, and inclusive programming the community has desired. For FY
2021 these conditions have offered particular challenges. LPS and our community are in the midst of
the global COVID-19 pandemic. These conditions required LPS to switch to remote instruction for all
students beginning in March 2020. During the 2020-21 school year, LPS implemented full-time remote
learning for families who opted to continue with this learning model, a week in / week remote Hybrid
learning model, and full-time in-person learning for our most vulnerable learners. The use of this
academic model has affected staffing requirements, increased expenses for supplies and materials,
and has affected other operational activities such as bus transportation, food service, and technology
needs and service delivery. Some of these additional expenses are funded in FY 2021 through the
Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act, Elementary and Secondary
Education Emergency Relief (ESSER) Fund and Coronavirus Relief Fund (CvRF) School Reopening
Grants. These funds currently are set to expire on December 30, 2020 and June 30, 2020, respectively,
and are not identified funding sources for the FY 2022 Budget Recommendation.
During the previous five years, K-12 enrollment at the Lexington Public Schools had increased by 389
students (+5.78%), or an average of 78 students per year (or 1.16% per year). These past increases
have had a direct impact on the School Department's operating budget each year to accommodate
these new students and maintain the level of programming offered by Lexington Public Schools.
However, like many school systems across the Commonwealth, LPS experienced a drop in enrollment
for the fall 2020-2021 school year. As of October 1, 2020, K-12 enrollment was 6,844 (or 6,901 PK-
12). This was a decrease of 278 students, or -3.9%, K-12 from the previous year, a level not
experienced since the 1982-1983 school year when enrollment contracted by 275 students or -5.11%.
The enrollment projection for school year 2020-2021 built for the FY 2021 School Department Budget
was 7180. The graph below (Graph E-1) shows the relative change in student enrolment from school
year 1980-1981 through school year 2020-2021.
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-11
LEXINGTON
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
In an effort to understand the drop in enrollment, the district examined student transfer reasons as
captured in ASPEN/X2, our student information management system. The table below (Table E-2)
shows the relative changes in the number of students transferring to other public schools in
Massachusetts, transferring to private schools in Massachusetts, transferring to schools out of state, or
switching to homeschooling. The largest increase was in the number transferring to in-state private
schools (an increase of 112 students from the prior year).
Table E-2: LPS Transfer Reasons FY 2020 vs. FY 2021
NIMBI
Grade in October October October October October October October October
FY21 2019-20 2020-21 2019-20 2020-21 2019-20 2020-21 2019-20 2020-21
K 3 5 0 7 3 5 0 0
1 2 11 2 11 5 5 0 5
2 4 3 1 10 11 12 0' 2
3 3 9 2 17 4 8 0 1
4 2 10 2 12 4 12 1 4
5 5 6 1 10 11 20 0 0
6 6 3 6 20 10 13 0 0
7 6 10 2 13 5 18 0' 2
8 3 22 3 21 6 13 0' 0
9 8 5 14 14 19 16 0 0
10 1 5 8 10 13 7 0 1
11 2 3 3 8 7 6 0' 0
12 5 1 1 4 6 1 0' 0
Total 50 93 45 157 104 136 1 15
(Source: LPS SIMS)
Future LPS Enrollment
Each year the district reviews new student enrollment based on October 1 and produces updated
enrollment projections. These projections are offered as a planning tool, but not a definitive prediction
of future enrollment. Projections are built on the assumption that historical data and enrollment patterns
can offer clues about the future. However if new variables not present or accounted for in historical data
are introduced (i.e. a global pandemic) that have an impact on enrollment, enrollment projections based
on this data are unlikely to hold.
In addition to the context offered earlier, at the time of this report, distribution of a newly available
Coronavirus vaccine had just begun. While this is very much welcomed news and may allow for a
return to more typical school operations, we continue to plan and budget in a highly uncertain
environment. There is also a widely held assumption that the current pandemic may trigger a national
recession. LPS, of course, cannot predict when and if a recession will occur and how long it's duration
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-13
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
will be. We do know regional and other higher level economic conditions generally do have an impact
on our enrollment and therefore must be mindful of this potential future event.
For the purpose of future planning, LPS will carry forward the enrollment projections produced in FY
2019 (see the following table E-3 and graphs 1 - 3). The decision to carry over the prior year projection
assumes 2020-21 enrollment is an outlier and will therefore be excluded from enrollment projections. It
also assumes successful, wide distribution of an effective COVID-19 vaccine in addition to continued
use of risk mitigation strategies for the remainder of the 2021-20 school year. If COVID-19 can be
dramatically reduced allowing a return to normal operations, this projection also reflects an assumption
the majority of families who delayed kindergarten enrollment or transferred into local private schools will
return to LPS. For scenarios where smaller numbers return, the lower end of the confidence interval
should be considered.
Table E-3 FY 2020 Enrollment Projections
K-5 2790 2997 2987 2982
Conf Int. +/--65 +/-70 +/--75
6-8 1793 1876 1870 i 1873
Conf Int. +/--55 +/--60 +/--65
9-12 2261 2396 2444 2455
Conf Int. +/--40 +/--50 +/--60
K'-12 6844 7269 7302 7311
Conf Int. +/--135 +/--150 +/--160
IFX2::L:: IP ire h im ii n a iry l::.:dl e im n to iry IP it j e tii o n s Chain I
31.50
2950
1�„uw
2:'15C7 pi 110mu ' '�i
2.550
2.3!a(1
1100
2150 �10 u
1.S)50
1.750 \./%-0000
1550
fY8 1 fY83I Y85I Y'37 FY89 fY9I fY9 3 fY95 fY97 fY99 fY01.fY93 FY0.5 F YO7 FY09 FYI.1.F Y1.3 FYI.5 fY1.7 fY1..9 fY2.1.FY fY25
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-14
LEXINGTON
FY 2022 Superintendent's Recommended Budget
IFY2]..:: IPrelliniiinary Middle Schooll IfIirOjecflons Chart 2
2500
2300
21.00
"10
1900
1.700
1500
1.300 uu
1.100
900
F:Y81 F:Y83 F:Y85 F:Y87 F:Y89 F Y91, Y93 1:::Y95 1:::Y971:::Y99:::Y01.F:Y03 F YOB If Y07 F:Y09:::Y1.1 II Y.13 F:Y1.5:::Y1.7 F:Y19 FN21 F:Y23 F:Y25
FY2J..:: IPirelliimiiinairy 11 Hg1h Schooll Projections Chart 3
2850
2650
2450
2250
2050 \"�jj 00000�
1.850
1650 /100,01111
1.450
\1 110111,010--�
1.250
F:Y 8 1 F:Y8 3 F:Y 8 5 F:Y8 7 1:::Y'8 9 F Y91..I Y 9 3 FY9 5 F:Y9 7 F:Y 9 9 F:Y 0 1.F:Y 0 3 F YO n IFY 0 7 F:Y 0 9 F:Y 1.'.1.If Y1.3 F:Y 1.5 F:Y 17 F:Y 19 F Y21.F:Y 2 3 F:Y 2 5
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-1 5
LEXI GTE./
FY 2022 Superintendent's Recommended Budget
About LPS Projections:
For the purposes of this budget, a version of the Cohort Survival Method was used,
which is one of multiple models the district runs each year. In this version, future
kindergarten enrollments are based on a linear model that incorporates 30 years of
historical kindergarten enrollments. Average grade-to-grade progression rates are then
applied to the rest of the grades.
Projections also include 90% confidence intervals, reflecting the inherent uncertainty
associated with projections. Correct interpretation of intervals is that there is a 90%
chance that the confidence interval contains the true value of future enrollment. It is
recommended that plans based on projections consider this confidence interval and
incorporate appropriate flexibility. LPS will continue to monitor enrollment very closely
and strongly encourage those engaged in planning that considers multiple possible
future scenarios when possible.
Request _..ry Program Sum •
PE/Health/Wellness K-12 0.10
Special Education 16.93
Lexington Children's Place 0.30
-1n seliPE/Health/Wellness g -
LHS (0.25)
Special Education (12.85)
Fiske (1.00)
Finance L&Operations (0.50)
Special Education� ( )� 6-8World Language (0.25)
Bridge (0.80)
Health Services (1.50)
Hastings (1.00)
K-12 SELL acy (1.00)
K-12 Performing -ing Arts
Special Education (3.87)
h Department-
0.50
6-8tWorld LanguaBeDiamond 0.25
Grand Total (6.0)
1100 Lexington Public Schools as of January 5, 2021
Budget Overview-16
Program: Education
1200 Minuteman Regional High School Town of Lexington, MA
Budget Overview: The Regional High School subprogram budget is for the assessment levied by the
Minuteman Regional Vocational Technical School District to support the operations of the School.
Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and
academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as
of July 1, 2020, as well as out-of-district students.
Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi-media
Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology,
Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health
Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and
Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as
four-year academic and college preparatory programs. In addition, adult students can pursue a variety
of continuing education programs at Minuteman.
Lexington's historical enrollment at Minuteman is shown in the table below as of October 1st of each
year, the date that enrollments from school districts throughout the Commonwealth are reported to the
Massachusetts Department of Elementary and Secondary Education.
10/1/2015 10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020
High School Students 49.5 54 53.5 52 62 71
Post Graduate Students 2 1 1 1 4 0
EMENNEE ® ®®
Appropriated/Authorized Staffing:
No Town staff are charged to this budget.
Budget Recommendations
The FY2022 recommended budget for the Minuteman Regional High School assessment is $3,130,038,
an increase $266,891 or 9.32% from the FY2021 budget. Most of the increase is from debt service,
much of which is from the new school building, which opened in September 2019. Overall, the
assessment incorporates $927,892 in debt service, an increase of$217,983 or 30.7%.
The annual assessment is broken out as follows -
Category FY2019 FY2020 FY2021 FY2022 $ Change %Change
Minimum Required Contribution $ 767,722 $ 799,005 $1,057,954 $1,156,993 $ 99,039 9.4%
Transportation Assessment $ 67,089 $ 86,714 $ 83,516 $ 109,594 $ 26,078 31.2%
Remaining Operating Assessment $ 810,755 $ 962,102 $1,011,769 $ 935,559 $ (76,210) (7.5)%
Capital/Debt Service $ 476,851 $ 618,510 $ 709,909 $ 927,892 $ 217,983 30.7%
Post-Graduate $ 3,800 $ 3,800 $ — $ — —%
Total Assessment $2,126,217 $2,470,131 $2,863,147 $3,130,038 $ 266,891 1 9.3%
*Numbers may not add due to rounding.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
III-18
Program: Education
1200 Minuteman Regional High School Town of Lexington, MA
Budget Summary:
Funding Sources FY2019 I FY2020 FY2021 FY2022 I Manager's I FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase I Increase
Tax Levy $ 2,126,217 $ 2,470,131 $ 2,863,147 $ 3,130,038 $ — $ 3,130,038 $ 266,891 1 9.32%
Total00 0,0 0,0
Appropriation FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ 2,126,217 $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,130,038 $ 266,891 9.32%
Total 00 0,038 $ — $ 3,130,038 $ 266,891
Level-Service FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Requests Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 1200 Minuteman $ 2,126,217 $ 2,470,131 $ 2,863,147 $ 3,130,038 $ — $ 3,130,038 $ 266,891 9.32%
Total 00 0f03,130,038 $ 266f891 9.32%
Object Code FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ — $ — $ — $ — $ — $ — $ — —%
Overtime $ — $ — $ — $ — $ — $ — $ — —%
Compensation $ — $ — $ — $ — $ — $ — $ — _%
Contractual Services $ 2,126,217 $ 2,470,131 $ 2,863,147 $3,130,038 $ — $3,130,038 $ 266,891 9.32%
Utilities $ — $ — $ — $ — $ — $ — $ — —%
Supplies $ — $ — $ — $ — $ — $ — $ — —%
Small Capital $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ 2,126,217 $ 2,470,131 $ 2,863,147 $ 3,130,038 $ — $ 3,130,038 $ 266,891 9.32%
Total 00 0f038 $ — $ 3,130,038 $ 266,891
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
III-19
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Section IV: Program 2000: Shared Expenses
This section includes detailed information about the FY2022 Operating Budget & Financing Plan
for shared expenses. It includes:
• 2100 Employee Benefits IV-3
• 2200 Property & Liability Insurance IV-8
• 2300 Solar Producer Payments IV-10
• 2400 Debt Service IV-12
• 2500 Reserve Fund IV-14
• 2600 Public Facilities IV-17
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-1
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Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, MA
Mission: To provide and manage a comprehensive benefits program for Town and School employees
and retirees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for the
Town's pension assessment, workers'compensation, unemployment insurance, health, dental and life
insurance benefits and the Medicare tax.
Employee Benefits is comprised of the following:
• Contributory Retirement Assessment: The assessment of the Lexington Contributory
Retirement System levied to the Town to finance a portion of retirement benefits of Town and
non-teaching School employees. This assessment is issued pursuant to Massachusetts General
Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the
Lexington Contributory Retirement System. In addition to this assessment, employee
contributions - ranging from 5% to 11% depending on date of hire - provide the majority of
pension system funding.
• Non-Contributory Retirement: The cost of benefits for employees who retired prior to the
creation of the Lexington Contributory Retirement System.
• Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance
for active Municipal and School Department employees and retirees, and the Town's 1.45%
share of Medicare tax for all employees hired after 1986.
• Unemployment Compensation: The cost of unemployment payments for eligible employees
separated from Municipal or School Department employment. The Town self-insures for this
expense.
• Workers'Compensation: The medical costs incurred by Municipal and School employees injured
on the job, and medical costs of former public safety employees who retired on accidental
disability. The Town largely self-insures for this expense, but purchases"stop loss" insurance
for extraordinary work-related medical claims. The premiums for that insurance are captured in
the Workers'Compensation budget.
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager's Office, Human Resources and the Finance
Department. Portions of the salaries of four employees are charged to the General Fund health
insurance budget.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-3
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Employee Benefits and Insurance budget is $39,994,422. This is
a $1,896,354 or 4.98% increase from the FY2021 budget. The recommended budget includes the
benefits costs (health, dental, life, Medicare and workers'compensation) for all municipal and school
staff and retirees as of November 1, 2020.
Changes Include:
1. A $731,963, or 10.95% increase in Contributory Retirement based on a funding schedule
included in the January 1, 2020 actuarial valuation of the Lexington Retirement System. Of that
amount, $400,000 is funded from Free Cash, which represents the increase from the 2020
Pension Revaluation. This schedule would result in full funding of the system's unfunded
liability by 2028, given the current actuarial assumptions.
2. A $420 or 2.64% increase in Non-Contributory Retirement costs for employees receiving
pensions awarded prior to the creation of the Contributory Retirement system.
3. A $(14,102) or (0.71)0/o decrease in the Town's contribution for the Medicare Tax based on
FY2020 actual costs, projected FY2021 and FY2022 salaries and wages, new municipal
positions, and historical rates of increase in this item.
4. A $1,243,175 or 4.60% increase in health insurance costs (General Fund). The FY2022 budget
is based on an increase of 5.0% in health insurance premiums across all plans and the
projected addition of eighty (80) subscribers (new enrollees to health coverage, either from new
retirees, active employees electing to begin or resume coverage, and active employees
switching from individual to family plans). The Town Manager's preliminary recommended
budget includes benefits for new municipal positions.
5. A $(46,379) or (4.07)% decrease in dental insurance costs (General Fund) based on the
anticipated level-funding of premium rates for FY2022, and the projected addition of municipal
positions.
6. No increase in life insurance costs based on projected enrollments.
7. A $100,000 or 50.00% increase in unemployment insurance based on increased utilization as a
result of the pandemic, which will likely carry into FY2022.
8. A $(125,000) or (14.29)% decrease in workers'compensation costs to a total of$750,000. As
of June 30, 2020, this continuing appropriation account had a total balance of$2,020,625. In
light of the fund balance, staff recommend a slight reduction in the appropriation for FY2022. A
further analysis will be undertaken to determine the target fund balance in order to ensure that
the Town has sufficient reserves for this self-funded expense. Further adjustments will likely be
made in FY2023.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-4
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, MA
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $31,693,527 $33,802,865 $ 37,196,996 $38,803,307 $ 33,903 $38,837,209 $1,640,214 4.41%
Transfers from Enterprise Funds to General
Fund(Indirects) $ 680,751 $ 708,643 $ 762,237 $ 611,775 $ - $ 611,775 $ (150,462) -19.74%
Free Cash for Updated Pension Schedule $ - $ - $ - $ 400,000 $ - $ 400,000 $ 400,000 _%
PEG Access Special Revenue Fund $ 4,665 $ 4,976 $ 5,250 $ 5,575 $ - $ 5,575 $ 325 1 6.19%
FY2019 FY2020 FY2021 I FY2022 I Manager's FY2022 Dollar Percent
Appropriation Summary(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 83,715 $ 80,546 $ 98,542 $ 115,083 $ -1$ 115,083 $ 16,541 16.79%
Expenses $32,295,227 $34,435,938 $ 37,865,941 $39,705,574 1$ 33,903 $39,739,476 $1,873,536 4.95%
Total 00 Employee90 9 0
FY20194FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Level-Service Requests(General Fund) Actual l Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 2110 Contributory Retirement $ 5,940,077 436 $ 6,685,537 $ 7,417,500 $ - $ 7,417,500 $ 731,963 10.95%
Total 2120 Non-Contributory Retirement 15067487 15 907 16 327 16327 420 2.64%Subtotal-Retirement $ 5,955,144 923 $ 6,701,444 $ 7,433,827 $ - $ 7,433,827 $ 732,383 10.937
Total 2130 Medicare $ 1,759,333 $ 1,851,593 $ 1,996,229 $ 1,980,122 $ 2,004 $ 1,982,126 $ (14,102) -0.71%
Total 2130 Health Insurance $22,585,970 $24,133,417 $ 27,026,973 $28,239,297 $ 30,851 $28,270,148 $1,243,175 4.60%
Total 2130 Dental Insurance $ 1,038,157 $ 1,072,635 $ 1,139,837 $ 1,092,411 $ 1,048 $ 1,093,459 $ (46,379) -4.07%
Total 2130 Life Insurance $ 20,208 $ 21 571 $ 25,000 $ ZS 000 $ - $ 25,000 $ - -
Subtotal-Health/Life Benefits $25,403,668 $2,,079,216 $ 30,188,039 $31,336,830 $ 33,903 $31,370,733 $1,182,694 3.92%
Total 2140 Unemployment $ 137,751 $ 200,000 $ 200,000 $ 300,000 $ - $ 300,000 $ 100,000 50.000/(
Total 2150 Workers Compensation* $ 882,380 $ 887,346 $ 875,000 $ 750,000 $ - $ 750,000 $ (125,000) 14.297
Subtotal-Other Employee Benefits $ 1,020,131 $ 1,087,346 $ 1,075,000 $ 1,050,000 $ - $ 1,050,000 $ (25,000) 2.33%
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 83,715 $ 80,546 $ 98,542 $ 115,083 $ - $ 115,083 $ 16,541 16.79%
Overtime - - - - - - -
Personal Services $ 83,715 $ 80,546 $ 98,542 $ 115,083 $ - $ 115,083 $ 16,541 16.79%
Contractual Services $32,295,227 $34,435,938 $ 37,865,941 $39,705,574 $ 33,903 $39,739,476 $1,873,536 4.95%
Utilities $ - $ - $ - $ - $ - $ - $ - -
Supplies $ - $ - $ - $ - $ - $ - $ - -
Small Capital - - - - - - - -
Expenses $32,295,227 $34,435,938 $ 37,865,941 $39,705,574 $ 33,903 $39,739,476 $1,873,536 4.95%
.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.
Budget Summary - Revolving Funds*
FY2019 FY2020 FY2021 I FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Directed Funding(Revolving Funds) $ 73,436 $ 119,250 $ 133,586 $ 139,863 $ -1$ 139,863 $ 6,277 4.70%
Total00 Employee0%
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
Level-Service Requests(Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 2130 Health Insurance $ 69,867 $ 117,343 $ 129,199 $ 135,729 1 1$ 135,729 $ 6,530 5.05%
Total 2130 Dental Insurance $ 3,569 $ 1,908 $ 4,387 $ 4,134 $ 4,134 $ (253) 5.77%
Total0i Employee0%
-------------------------------------------------------------.
Budget Summary - All Funds
FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 83,715 $ 80,546 $ 98,542 $ 115,083 $ - $ 115,083 $ 16,5411 16.79%
Expenses $32,368,663 $34,555,188 $ 37,999,527 1$39,845,437 1$ 33,903 $39,879,339 $1,879,813 4.95%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-5
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, MA
Focus on: Health Benefits— Line Item 2130
While the cost of health insurance continues to be a concern for the Town of Lexington, as is the
case with all public and private organizations in this region and across the country, the Town was
successful in negotiating with the Employee Health Insurance Coalition to join the State's Group
Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this
large cost driver.
In 2020, the Town reached an agreement with the Public Employees Committee to remain in the GIC
through FY2022.
The table below displays an approximate distribution of health insurance costs for Municipal and School
employees and Retirees.
Table 1: Health Insurance Budget: FY2017 - FY2022
Increase
FY2017 FY2018 FY2019 FY2020 Budgeted Projected FY2021 to
Actual Actual Actual Actual FY2021 FY2022 FY2022
Town (1) $ 3,825,356 $ 3,445,544 $ 3,666,464 $ 4,020,607 $ 4,560,020 $ 4,843,574 6.22 %
School $10,914,892 $11,232,098 $11,963,065 $13,082,007 $14,774,482 $15,502,288 4.93 %
Retirees $ 6,836,915 $ 6,790,042 $ 6,874,199 $ 6,952,538 $ 7,610,230 $ 7,815,172 2.69 %
Total $21,577,163 $21,467,685 $22,503,728 $24,055,153 $26,944,732 $28,161,033 4.51 %
Mitigation Fund (2) --- $300,000 --- --- --- --- ---
Medicare Part B $ 97,090 $ 88,628 $ 82,241 $ 78,264 $ 82,241 $ 78,264 (4.84)%
Penalty(3)
Net Budget Amount $21,674,253 1$21,856,313 $22,585,970 $24,133,417 $27,026,973 $28,239,297 4.49 %
(1)Portion of salaries attributable to health insurance administration is inclusive in these figures.
(2)Payment made to the Public Employee Committee(PEC)HRA Mitigation Fund to offset increasing co-pays and deductibles.
(3)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans.
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
IV-6
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, MA
The table below shows the number of employees and retirees enrolled in the Town's health insurance
program.
Table 2: Health Insurance Enrollments
FY2021 FY2022
Budget Budget
Based on Actual Subscribers,
plus Additional Projected Lives
Actual Subscribers shown below
Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019 Nov. 2020
Subscribers (FY2017) (FY2018) (FY2019) (FY2020) (FY2021)
Municipal
Individual 83 81 96 107 98
Family 178 176 164 168 171
subtotal 261 257 260 275 269
School
Individual 333 336 356 350 358
Family 494 502 536 561 555
subtotal 827 838 892 911 913
Retirees 1,243 1,269 1,289 1,307 1,302
subtotal 2,331 2,364 2,441 2,493 2,484
Additional projected lives for budget purposes
Position Vacancies
Municipal 13 18
School 8 13
subtotal 21 31
Estimated Open Enrollment/ Qualifying Events(2)
Individual 9 9
Family 27 27
Retirees 44 44
subtotal 80 80
total 1 2,331 1 2,364 1 2,441 1 2,594 1 2,595
New Positions
School(3) 3 0
Municipal(3) 3 2
Facilities Dept. 1 0
subtotal 7 2
Estimated 111educti6n in Subscrlbers
Retirees I 1 1 (34) (34)
total 2,331 1 2,364 1 2,441 1 2,567 2,563
(1)The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and
benefits are funded either fully or partially from non-General Fund sources.
(2)The projection shown under open enrollment/qualifying events is based on an assumption of current employees
losing coverage on their spouse's plans,and changes in marital status or dependent status.
(3)Based on the budgets as recommended by the Superintendent and Town Manager and assumes that each full-
time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and
municipal personnel enrollment.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-7
Program: Shared Expenses
2200 Property & Liability Insurance Town of Lexington, MA
Mission: To provide and manage a comprehensive property and liability management program for all
property and equipment in the Town.
Budget Overview: The property and liability management program consists of the following
elements:
• Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town
against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against
liability claims.
• Uninsured Losses: A continuing balance account for uninsured property losses, settlements and
deductibles contained in various insurance policies.
Authorized/Appropriated Staffing:
A portion of the Deputy Town Manager's salary is charged to this line-item in recognition of the
ongoing support provided.
Budget Recommendations:
The FY2022 overall recommendation for Property and Liability Insurance is $1,095,000, which is level-
funded from the FY2021 appropriation.
1. Property and liability insurance is level-funded. Actual premium increases for FY2021 were less
than projected during budget development due to a new procurement. For FY2022, the actual
premiums for all coverage were increased by approximately 7.5%.
2. No funding increase in the budget for uninsured losses. The balance in this continuing balance
account as of June 30, 2020, is $774,208. Due to the flood that damaged the Town Office
building server room and other offices in February 2020, the fund was used extensively in
FY2020. Insurance claims are still being processed, and Town Meeting may be asked to
authorize transfers of some of those monies back into the fund.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-8
Program: Shared Expenses
2200 Property & Liability Insurance Town of Lexington, MA
Budget Summary
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 951,458 $1,019,367 $ 1,061,904 $1,069,961 $ - $ 1,069,961 $ 8,057 0.76 %
Transfers from Enterprise Funds
to General Fund(Indirects) $ 31,327 $ 32,113 $ 33,096 $ 25,039 $ - $ 25,039 $ (8,057) (24.34)%
Total 11 Property&Liability $1,051,480 1,095,000 $1,095,000 1,095,000
Insurance
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 32,641 $ 35,090 $ 34,188 $ 36,338 $ - $ 36,338 $ 2,1501 6.29
Expenses $ 950,145 1$1,016,3901$ 1,060,812 1$1,058,662 $ - $ 1,058,662 $ (2,150) (0.20)%
Total11 Property&Liability $1f051,480 1,095,000 $1,095,000 1,095,000
Insurance
Level-Service Requests FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 2210 Property&Liability $ 732,786 $ 801,480 $ 845,000 $ 845,000 $ - $ 845,000 $ - - %
Insurance
Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ - $ 250,000 $ - -
Total 11 Property&Liability $1f051,480 1,095,000 $1,095,000 1,095,000
Insurance
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 32,641 $ 35,090 $ 34,188 $ 36,338 $ - $ 36,338 $ 2,150 6.29 %
Overtime $ - $ - $ - $ - $ - $ - $ - -
Compensation $ 32,641 $ 35,090 $ 34,188 $ 36,338 $ - $ 36,338 $ 2,150 6.29 %
Contractual Services $ 950,145 1$1f016,390 $ 1,060,812 $1,058,662 $ - $ 1,058,662 $ (2,150) (0.20)%
Utilities $ - $ - $ - $ - $ - $ - $ - -
Supplies $ - $ - $ - $ - $ - $ - $ - -
Small Capital - - - - - - - -
Expenses $ 950,145 $1,0161390 $ 1,060,812 $1,058,662 $ - $ 1,058,662 $ (2,150) (0.20)-V
Total11 Property&Liability982,786 $1,051,480 1,095,000 $1,095,000 1,095,000
Insurance
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-9
Program: Shared Expenses
2300 Solar Producer Payments Town of Lexington, MA
Mission: To provide obligated payments for the installation and operating costs of the solar array at
the Hartwell Avenue Compost Facility.
Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource
elected to reimburse the Town for the solar power generated via monthly payments, rather than issue
a credit to the Town's electric bills. For the rooftop solar panels on Town and School buildings, that
energy is credited in the monthly bill, thereby reducing utility costs at the Public Facilities Department.
As a means of separately tracking the Hartwell Avenue arrangement, this budget division reflects:
• Net Metering Credits: The revenues received from Eversource in return for solar power
generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund.
• Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the
solar panels, for the cost of construction and operating costs.
Authorized/Appropriated Staffing:
No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town
Manager and Finance departments.
Budget Recommendations:
The FY2022 overall recommendation for Solar Producer Payments is $390,000, which is a decrease of
$(20,000) or (4.88)% from the FY2021 appropriation, and reflects recent spending levels in the
account.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-10
Program: Shared Expenses
2300 Solar Producer Payments Town of Lexington, MA
Budget Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del I Projected Increase Increase
Tax Levy $(368,654) $(306,475) $ (260,000) $ (280,000) $ - $ (280,000) $ (20,000) 7.69 %
Net-Metering Credits $ 720,493 1$ 691,986 1$ 670,000 $ 670,000 $ - $ 670,000 $ - - %
Total 2300 Solar Producer
Appropriation Summary
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ - $ - $ - $ - $ - $ - $ -1 %
Expenses $ 351,839 $ 385,512 $ 410,000 $ 390,000 $ - $ 390,000
Payments
Level-Service Requests FY2019 FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase I Increase
Total 2300 Solar Producer $ 351,839 $ 385,512 410,000 390,000
Payments $ $ $ - $ 390,000 $ (20,000) (4.88)%
Payments
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ - $ - $ - $ - $ - $ - $ - - %
Overtime $ - $ - $ - $ - $ - $ - $ - - %
Compensation $ - $ - $ - $ - $ - $ - $ - - %
Contractual Services $ - $ - $ - $ - $ - $ - $ - -
Utilities $ 351,839 $ 385,512 $ 410,000 $ 390,000 $ - $ 390,000 $ (20,000) (4.88)%
Supplies $ - $ - $ - $ - $ - $ - $ - - %
Small Capital $ - $ - $ - $ - $ - $ - $ - - %
Expenses $ 351,839 $ 385,512 $ 410,000 $ 390,000 $ - $ 390,000 $ (20,000) (4.88)%
Payments
Summary of Townwide Solar Credits and Expenses
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
Actual Actual** Actual Actual Estimate Projection
Rooftop Solar Bill Credits $ 279,665 $ 303,696 $ 333,329 $ 326,421 $ 291,500 $ 291,500
Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
Rooftop Solar Payments $ (162,343) $ (157,038) $ (159,033) $ (173,254) $ (165,000) $ (165,000)
Net Revenue subtotal $ 147,322 $ 176,658 $ 204,296 $ 183,167 $ 156,500 $ 156,500
Hartwell Solar Revenue $ 647,232 $ 720,493 $ 691,986 $ 670,000 $ 670,000
Hartwell PILOT* $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400
Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000
Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (410,000) $ (390,000)
Net Revenue subtotal - 348 375 425 054 362,875 316,400 336 400
Total Net Revenue $ 147,322 $ 525,033 $ 629,350 $ 546,042 $ 472,900 $ 492,900
*Per MA DOR,solar PILOTs(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a PILOT
category of revenue.
**FY2018 costs/revenue for Hartwell are not representative of a full year of operations.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-11
Program: Shared Expenses
2400 Debt Service Town of Lexington, MA
Mission: To manage the issuance of Town debt in a manner which protects assets that are required to
deliver town services and yet limits large increases or decreases in annual debt service.
Budget Overview: Debt service includes General Fund principal and interest payments for levy-
supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being
proposed to the 2021 Annual Town Meeting.
Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget
element 3420; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget
under elements 3610 and 3710, respectively.
Debt Service voted to be exempt from Proposition 21/2, while not appropriated by Town Meeting, is
presented for informational purposes.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support for managing debt service is provided
through the Town Manager and Finance departments.
Budget Recommendations:
Total gross within-levy and Exempt debt service (before mitigation) is increasing by$(242,822), or
(0.88)% compared to FY2021.
Within-Levy debt service is increasing by $25,529, or 0.25%. The FY2022 within-levy debt service is
recommended at $10,397,112, which is inclusive of$2,320,274 allocated to retire the final portion of
the bond anticipation notes issued for the land purchases on Pelham Road and Bedford Street.
The Town's target increase for net within-levy debt service is 5% per year, and any amount over that is
recommended to be mitigated with a transfer from the Capital Stabilization Fund. For FY2022, net
within-levy debt is $8,024,905, an increase of $303,452 or 3.93% from FY2021 budgeted amounts;
therefore, a transfer from the Capital Stabilization fund is not needed to mitigate within-levy debt
service in FY2022. Transfers may be needed in future years to mitigate within levy debt service related
to the Center Streetscape project and Hartwell Avenue street improvements.
FY2021 gross exempt debt service as reported on the FY2021 Tax Rate Recap $17,284,829, which was
mitigated via a $4,600,000 transfer from the Capital Stabilization Fund. FY2022 gross exempt debt
service is projected at $17,016,478, a decrease of$(268,351), or (1.55)% compared to FY2021 gross
exempt debt service. FY2022 exempt debt service continues to be driven by the excluded debt
projects approved by the voters in December 2017 —the Fire Station Replacement, Hastings
Elementary School Replacement and the new Lexington Children's Place (LCP) building. To mitigate
the impact of this increase on Lexington taxpayers, it is proposed that $3,000,000 of Capital
Stabilization Funds be appropriated to offset exempt debt service in FY2022.
It is notable that the authorized debt for the capital projects noted above has been mostly issued as of
June 30, 2020. Exempt debt service peaks for these projects in FY2021, and both exempt debt service
and related mitigation from the Capital Stabilization Fund will continue to decline until another project
excluded from Proposition 21/2 is authorized and issued.
The FY2022 proposed capital projects are described in greater detail in Section XI: Capital Investment
in this Town Manager's Preliminary Recommended Budget and Financing Plan.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-12
Program: Shared Expenses
2400 Debt Service Town of Lexington, MA
Budget Summary
Funding Sources(All Funds) FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $19,578,715 $20,580,458 $ 22,809,732 $24,361,657 $ — $24,361,657 $ 1,551,925 6.80
Fund Transfers
Capital Stab. Fund-Within Levy Debt $ 573,500 $ — $ — $ — $ — $ — $ — —
Capital Stab. Fund-Exempt Debt $ 4,500,000 1$ 5,200,000 $ 4,600,000 1$ 3,000,000 $ — $ 3,000,000 1$(1,600,000) (34.78)%
Cemetery Sale of Lots Fund $ 55,090 $ 64,380 $ 40,480 $ 51,933 $ — $ 51,933 $ 11,453 28.29
Betterments Fund $ 4,398 $ 16,000 $ 6,200 $ — $ — $ — $ (6,200) (100.00)0
Visitors Center Stabilization Fund $ —1$ — $ 200,000 $ — $ — $ — $ (200,000) (100.00)°
Appropriation Summary FY2019 I FY2020 I FY2021 I FY2022 Manager's FY2022 Dollar Percent
(All Funds) Actual Actual Revised Request Add/Del Mgr's Rec. I Increase Increase
Compensation $ —Is —Is —Is —Is —Is —Is — —%
Expenses $24,711,703 $25,860,838 $ 27,656,412 1$27,413,590 1$ — $27,413,590 $ (242,822) (0.88)%
TotalDebt Service $24,711,703 :.1 : 91 91 1
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Gross Within Levy Debt Service Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase
Total2410 Within-Levy Long-Term Principal* $ 6,037,364 $ 5,968,224 $ 6,292,000 $ 6,512,676 $ — $ 6,512,676 $ 220,676 3.51
Total2420 Within-Levy Long-Term Interest $ 1,062,802 $ 1,010,976 $ 1,101,674 $ 1,117,356 $ — $ 1,117,356 $ 15,682 1.42
Total2430 Within-Levy Short-Term Principal $ 3,352,967 $ 2,275,366 $ 2,403,450 $ 2,320,274 $ 2,320,274 $ (83,177) (3.46)%
Total 2430 Within-Levy Short-Term Interest $ 398,570 $ 278,018 $ 574,459 $ 446,806 $ — $ 446,806 $ (127,653) (22.22)%
Total . Debt Service $10,851,7031 1 1 0.25
Net Within Levy Debt Service
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase
Total2410 Within-Levy Long-Term Principal* $ 6,037,364 $ 5,968,224 $ 6,292,000 $ 6,512,676 $ — $ 6,512,676 $ 220,676 3.51
Total 2420 Within-Levy Long-Term Interest $ 1,062,802 $ 1,010,976 $ 1,101,674 $ 1,117,356 $ — $ 1,117,356 $ 15,682 1.42
Total2430 Within-Levy Short-Term Borrowing $ 3,751,537 $ 2,553,384 $ 2,977,909 $ 2,767,079 $ — $ 2,767,079 $ (210,830) (7.08)%
Funding Set aside to Retire Note for Land Purchases $(3,050,000) $(2,234,614) $ (2,403,450) $(2,320,274) $ —1$(2,320,274) $ 83,176 (3.46)01
Funding from Cemetery Sale of Lots/ $ (59,488) $ (80,380) $ (246,680) $ (51,933) $ — $ (51,933) $ 194,747 (78.95)%
Betterments/Visitors Center
TotalD-. 8,024,905 1 •1 1
Use of Capital Stabilization Fund to hold debt service
increases(net of projects funded with new revenue $ (573,500)L__
$ — $ Is
T
Is
- -
and the retirement of notes for land purchases)to 5%
annually
MitigatedTotal De 8,024,905 8,024,905 1
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Exempt Debt Service Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase
Total Exempt D-. :.1 111 1 1
Use of Capital Stabilization Fund to mitigate impact of $(4,500,000) $(5,200,000) $ (4,600,000) $(3,000,000) $ — $(3,000,000) $ 1,600,000 (34.78)%
excluded debt service on property tax bills
Net Exempt D-. 9,360,000 14,016,478 14,016,478 1 1 '
GrossTotal D-.t Service-All Funds $24,711,703 $25,860,83891 91 1
Total Net D-. . 141. 1' 1' 1 1
*FY2018 thru FY2020 include additional funds to retire notes for 173 Bedford St.and 20 Pelham Rd.land purchases,detailed in the Funding Set-Aside line. In
FY2021,those amounts are captured in Short-Term Principal.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-13
Program: Shared Expenses
2500 Reserve Fund Town of Lexington, Massachusetts
Mission: To provide for extraordinary and unforeseen expenses.
Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation Committee.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town Manager
and Finance departments.
Budget Recommendations:
The FY2022 recommendation for the Reserve Fund is $750,000, which is level-funded from the FY2021
appropriation.
Notes: The FY2019 and FY2020 budgets for the Reserve Fund were $900,000 in each year.
• In FY2019, no funds were transferred from the Reserve Fund.
• In FY2020, $100,000 was transferred to the Fire Department to offset increases in spending
due to the Town's response to the COVID-19 pandemic.
For historical details regarding the amounts transferred and to which departments, please see the table
in Appendix C, "Summary of Reserve Fund Transfers".
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
III-14
Program: Shared Expenses
2500 Reserve Fund Town of Lexington, Massachusetts
Budget Summary
FY2019 I FY2020 FY2021 FY2022 I Manager's I FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — —
Appropriation Summary FY2019 FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
Actual Actual I Appropriation I Request Add/Del I Mgr's Rec. Increase Increase
Compensation $ —Is —Is —Is —Is —Is —Is —I —%
Expenses $ — $ —1$ 750,000 $ 750,000 $ — $ 750,000 $ —I —0/0
Level-Service Requests
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 2500 Reserve Fund is —Is —Is 750,000 $ 750,000 $ — $ 750,000 $ —I —
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ — $ — $ — $ — $ — $ — $ — —%
Overtime — — — — — — — —%
Compensation $ — $ — $ — $ — $ — $ — $ — —%
Contractual Services $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — —0/01
Utilities $ — $ — $ — $ — $ — $ — $ — —%
Supplies $ — $ — $ — $ — $ — $ — $ — —%
Small Capital $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ — $ — $ 750,000 $ 750,000 $ —IT 750,000 $ — —%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
III-15
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Program: Shared Expenses
2600 Public Facilities Town of Lexington, MA
Mission: The mission of the Department of Public Facilities is to manage the efficient operation and
maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and
implement capital improvements. This mission is accomplished by establishing appropriate services in
support of building users, fostering continuous improvement in delivery of services, and by establishing
a five-year capital plan in collaboration with the Permanent Building Committee and other Town
committees.
Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and
care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library
Trustees and School Committee. The primary areas of service include custodial care and cleaning,
building maintenance and repair (including preventative maintenance), utilities, and landscaping and
grounds (school buildings only). The DPF administrative staff develops and implements the
maintenance programs that provide services for the Town buildings. In addition, the DPF Capital
Budget and the Building Rental Revolving Fund are managed by DPF staff.
Departmental Initiatives:
1. Continue renovations, additions and new construction at schools in support of increasing
enrollments.
2. Support implementation of Town Public Safety projects.
3. Review results of Master Plan survey and incorporate into future capital plans.
4. Implement other priority projects.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-17
Program: Shared Expenses
2600 Public Facilities Town of Lexington, MA
Appointing LA11,01-its:
Town Manager
U erintendent of
schools,
Director of PUbli
Facilities,
Arrsistant Director Piroject I an�ageir Office IM an age r
Facility IB=ngiunueeir ssist>ant to the Rtenuta,IProjects
Pircwjlect Manager Achninistrator
LiHIS (Facility Manager ILHS Custodians Facility Looir&nator
Superintendent.
Custodialll Services �.ustod'iiiar�s, Municiiip��lll Assistar�t.
hleintei7ance
Facilities
Custodians,
Su Ip e ri r'Iteirrr de irrrt�.
Technician
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-18
Program: Shared Expenses
2600 Public Facilities Town of Lexington, MA
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
School Facilities 2610 Budget Budget Budget Request
Maintenance Staff* 11 11 12 12
Custodian** 52 54 54 54
Subtotal FTE 63 65 66 66
Municipal Facilities 2620
Custodian*** 10 10 12 12
Subtotal FTE 10 10 12 127]
Shared Facilities 2630
Director of Public Facilities 1 1 1 1
Assistant Director of Public Facilities 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager 1 1 1 1
LHS Facility Manager 1 1 1 1
Office Manager 1 1 1 1
Admin.Asst. - Facility Coordinator 1 1 1 1
Admin.Asst. -Clerical/Rental
Administrator 1 1 1 1
Municipal Assistant- Part time 0.5 1 0.5 1 0.5 1 0.5
Subtotal FTE 11.5 11.5 11.5 11.5
Notes:
* FY2021 includes 1.0 additional maintenance staff person to address an increasing work load due to
expanding the town's building footprint over the past decade.
** FY2020 include 2.0 additional staff for new LCP building (1.5)and (.5)Custodian for added sq ft. at
Hastings Elementary School.
*** FY2021 includes 2.0 additional staff for municipal custodians to absorb the contracted custodial
expenses for the Town Office Building, Public Services Building, Cary Memorial Library and original Visitors
Center with in-house staff, and expand coverage to include the Town Pool, Center Playground bathrooms
and the new Visitors Center.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-19
Program: Shared Expenses
2600 Public Facilities Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Department of Public Facilities budget inclusive of the General
Fund operating budget and the Building Rental Revolving Fund is $12,722,759. The recommended
budget is a $175,561, or 1.40% increase from the FY2021 budget.
The Department of Public Facilities FY2022 recommended General Fund operating budget, inclusive of
the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $12,153,365, which is a
$162,975, or 1.36% increase from the FY2021 General Fund budget.
The General Fund operating budget for Compensation is $6,178,714, and reflects a $186,975 or 3.12%
increase, which provides contractually obligated and projected step increases and cost of living
increases for the SEIU and AFSCME contracts that extend through June 30, 2021.
The General Fund operating budget for Expenses is $5,974,651 and reflects a $(24,000), or (0.40)%
decrease. This is a net change, reflecting a transfer of$48,000 to the Department of Public Works to
fully maintain the bioretention basins at the schools, offset by an increase of$24,000 to more fully
support landscape maintenance at school buildings.
For FY2022, Utilities are level-funded. A project to add extensive solar panels to seven school buildings
is currently underway, followed by the addition of batteries. The timing of both project phases is
uncertain, as is the ultimate impact on electric bills. Staff recognize that there will be cost-savings once
each phase is implemented, but the extent of the savings is unclear due to numerous unknown factors.
There should be greater clarity during development of the FY2023 budget.
The FY2022 Facilities Department recommended Building Rental Revolving Fund budget is $569,394,
an increase of $12,586 or 2.26%, which is attributable to increases in wages, staff overtime and
benefits charged to this account.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-20
Program: Shared Expenses
2600 Public Facilities Town of Lexington, MA
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected I Add/Del I Projected Increase I Increase
Tax Levy $10,715,019 1$11,075,948 $ 11,970,080 1$12,180,153 $ (48,000) $12,132,153 $ 162,073 1 1.35
PEG Special Revenue Fund $ 17,701 $ 19,466 $ 20,310 $ 21,212 $ - $ 21,212 $ 902 1 4.44 %
Total .11 . $10,732,720 $11,095,41411,990,390 $12,201,365 (48,000)
Appropriation Summary
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. I Increase Increase
Compensation $ 5,348,179 $ 5,672,548 $ 5,991,739 $ 6,178,714 $ - $ 6,178,714 $ 186,975 1 3.12 %
Expenses $ 5,384,540 $ 5,422,866 $ 5,998,651 $ 6,022,651
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Ap
propriation Request Add/Del Mgr's Rec. Increase Increase
2610- Education Facilities $ 7,598,489 $ 7,938,774 $ 8,421,143 $ 8,582,697 $ (48,000) $ 8,534,697 $ 113,554 1.35 %
2620- Municipal Facilities $ 2,025,864 $ 1,987,953 $ 2,373,574 $ 2,388,449 $ - $ 2,388,449 $ 14,875 0.63 %
2630-Shared Facilities $ 1,108,367 $ 1,168,687 $ 1,195,673 $ 1,230,219 $ - $ 1,230,219 $ 34,546 2.89 %
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 5,056,784 $ 5,378,169 $ 5,665,757 $ 5,845,430 $ - $ 5,845,430 $ 179,673 3.17 %
Overtime 291 396 294,379 325 982 333,284 - 333,284 7,302 2.24 %
Personal Services $ 5,348,179 $ 5,672,548 $ 5,991,739 $ 6,178,714 $ - $ 6,178,714 $ 186,975 3.12 %
Contractual Services $ 1,325,295 $ 1,509,275 $ 1,551,440 $ 1,575,440 $ (48,000) $ 1,527,440 $ (24,000) (1.55)%
Utilities $ 3,183,702 $ 3,122,259 $ 3,503,751 $ 3,503,751 $ - $ 3,503,751 $ - - OX
Supplies $ 730,467 $ 654,429 $ 800,860 $ 800,860 $ - $ 800,860 $ - -
Small Capital $ 145,076 $ 136,904 $ 142,600 $ 142,600 $ - $ 142,600 $ - -
Expenses 574,540 57422,866 57998,651 67022,651 T (4700) 5774,651 T(24,000) (0.40)
Budget Summary - Non-General Funds
FY2019 H2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Building Rental Revolving $ 568,656 $ 484,523 $ 560,000 $ 570,000 $ - $ 570,000 $ 10,000 1.79 %
Fund
*PEG revenues are tied to spending. For overall revenue,see Select Board budget presentation.
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriations Summary Actual Actual Ap
propriation Request Add/Del Mgr's Rec. Increase Increase
Building Rental
Revolving Fund $ 480,714 $ 445,126 $ 556,808 $ 569,394 $ - $ 569,394 $ 12,586 2.26
Personal Services $ 277,837 $ 225,049 $ 340,814 $ 353,294 $ - $ 353,294 $ 12,480 3.66 %
Expenses $ 188,550 $ 205,350 $ 198,000 $ 198,000 $ - $ 198,000 $ - - %
Benefits $ 14,327 $ 14,728 $ 17,994
Total .11 . . $ 480,714 $ 445,126 $ 556,808
------------------------------------------------------------
Budget Summary - All Funds
Appropriation Summary
FY2019 FY2020 FY2021 FY2022 EAdd/Djel
FY2022 Dollar Percent
Actual Actual Appropriation Request Mgr's Rec. Increase Increase
Compensation $ 5,626,016 $ 5,897,596 $ 6,332,553 $ 6,532,008 $ 6,532,008 $ 199,455 3.15 %
Expenses $ 5,573,090 $ 5,628,216 $ 6,196,651 $ 6,220,651 $ 6,172,651 $ (24,000) (0.39)7/0
Benefits $ 14,327 $ 14,728 $ 17,994 $ 18,100 $ 18,100 $ 106 0.59 %
Total .11 .$) $11,213,434 $11,540,540 1 (48,000) 4
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IV-21
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Section V: Program 3000: Public Works
This section includes detailed information about the FY2022 Operating Budget & Financing Plan for the
Department of Public Works (DPW). It includes:
• 3000-3500 DPW Summary V-3
• 3100 DPW Administration & Engineering V-8
• 3200 Highway V-12
• 3300 Public Grounds V-16
• 3400 Environmental Services V-20
• 3600 Water Enterprise V-24
• 3700 Sewer Enterprise V-28
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-1
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Program: Public Works
3000-3500 DPW Summary
Town of Lexington, MA
Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of
life in Lexington and supporting the Town's core values. We make every effort to maximize the
efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure,
public lands and programs. We are committed to public safety and providing prompt, courteous,
quality service to our customers and each other.
Budget Overview: The Public Works program contains all DPW divisions. The services provided by
Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads,
equipment, and property. The Department of Public Works is responsible for 284 lane miles of road,
154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch
basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such
as playing fields, and the bikeway. This program also includes the Town's water and sewer operations,
which function as separate enterprise funds and are shown in separate enterprise budgets.
Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town
committees. Those committees include the Permanent Building Committee, the Tree Committee, the
Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the
Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, Noise
Advisory Group and the Recreation Committee. These, and other staff, also work collaboratively on
internal committees and teams.
Departmental Initiatives:
1. Coordinate Administrative and Operations functions to maintain a functionally efficient
organization.
2. Continue working with Town committees to ensure sustained engagement of residents.
3. Ensure staff accessibility and participation for training and advancement opportunities.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-3
Program: Public Works
3000-3500 DPW Summary
Town of Lexington, MA
Authorized/Appropriated Staffing
FY2019 FY2O2O FY2021 FY2022
Budget Budget Budget Request
Departmentof PublicWorks
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Department Account Assistant* 2.6 2.6 2.6 2.6
Department Assistant- Pub Grounds/ 1 1 1 1
Cemetery
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer** 2 2 3 3
Engineering Assistant** 4 4 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Supt. of Equipment, Highways& Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 6 6 6 6
Heavy Equipment Operators*** 12 13 13 13
Grader/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 1.7 1.7 1.7 1.7
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Laborer-Truck Driver 1 1 1 1
Leadmen 7 7 7 7
Senior Arborist 2 2 2 2
Tree Climber 2 2 2 2
Cemetery Foreman 1 1 1 1
Departmentof Public • Compost Revolving Fund
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Heavy Equipment Operators 2 2 2 2
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FT/PT 61 FT/8 PT 62 FT/8 PT 62 FT/8 PT 62 FT/S PT
Explanatory Notes
*Full-time Dept.Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise.
**A program improvement in FY2021 promoted an Engineering Assistant to Senior Engineer.
***New staff person added to Parks Division in FY2020 via a Program Improvement.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-4
Program: Public Works
3000-3500 DPW Summary Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Public Works budget inclusive of the General Fund operating
budget and the Burial Containers, Compost Operations, Lexington Tree Fund, Minuteman Household
Hazardous Waste, and Regional Cache - Hartwell Avenue revolving funds is $12,747,248. The
recommended budget is a $793,043, or 6.63% increase from the FY2021 budget.
The FY2022 recommended Public Works General Fund operating budget is $11,528,143, which is a
$722,506, or 6.69% increase from the FY2021 General Fund budget.
The General Fund operating budget for Compensation is $4,695,200, and reflects a $362,735 or 8.37%
increase, which is attributable to the cost of contractually obligated step increases and cost of living
adjustments in the newly settled contract with Public Works staff.
The General Fund operating budget for Expenses is $6,832,943 and reflects a $359,771 or 5.56%
increase. Embedded in this increase are two Program Improvement Requests - the first will fund the
expansion of the department's use of People GIS to more efficiently track hours worked by contractor
and department staff during a snow storm; the second will provide $10,000 to enhance maintenance
on the Minuteman Bike Path. In addition, $48,000 is transferred from the Department of Public
Facilities to maintain bioretention basins on school properties. This amount completes the transfer that
began in FY2021 for $39,500.
The combined FY2022 recommended Revolving Fund budgets (see page V-7) are $1,219,105 which is
a $70,537 or 6.14% increase from the FY2021 budget.
Please see the division sections on the following pages for a detailed explanation of the FY2022 budget
changes.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Bike Amenity Maintenance $ 10,000 $ — $ 10,000 $ 10,000 $ — $ 10,000 $ —
People GIs Snow Ops Software $ 19,500 $ — $ 19,500 $ 19,500 $ — $ 19,500 $ —
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-5
Program: Public Works
3000-3500 DPW Summary Town of Lexington, MA
Budget Summary:
Funding Sources(General FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 8,755,754 $ 8,444,629 $ 9,825,873 $10,576,245 $ 77,500 $10,653,745 $827,872 8.43 %
Enterprise Funds(Indirects) $ 596,915 $ 595,723 $ 624,564 $ 519,198 $ - $ 519,198 $(105,366) -16.87 %
Fees,Charges and Available Funds
Parking Fund $ 72,900 $ 72,900 $ 72,900 $ 72,900 $ - $ 72,900 $ - -%
Cemetery Trust $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ - $ 50,000 $ - -%
Cemetery Prep Fees $ 198,293 $ 182,405 $ 180,000 $ 180,000 $ - $ 180,000 $ - -%
Misc. Charges for Service $ 353 $ 197 $ 200 $ 200 $ - $ 200 $ - -%
Licenses&Permits $ 75,992 $ 129,145 $ 52,100 $ 52,100 $ - $ 52,100 $ - -%
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 4,149,986 $ 4,165,247 $ 4,332,465 $ 4,695,200 $ - $ 4,695,200 $362,735 8.37 %
Expenses $ 5,600,222 $ 5,309,752 $ 6,473,172 $ 6,755,443 $ 77,500 $ 6,832,943 $359,771 5.56 %
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3110 Administration $ 628,440 $ 655,805 $ 676,339 $ 693,469 $ - $ 693,469 $ 17,130 2.53 %
Total 3120 Town Engineering $ 854,111 $ 915,241 $ 998,334 $ 1,015,497 $ - $ 1,015,497 $ 17,163 1.72 %
Total 3130 Street Lighting $ 255,867 $ 237,224 $ 230f262 $ 228,200 $ - $ 228,200 $ (2,062) -0.90 %
Total 3210 Highway $ 1,269,181 $ 1,209,584 $ 1,482,865 $ 1,588,717 $ 48,000 $ 1,636,717 $153,852 10.38 %
Total 3220 Equipment Maint. $ 709,252 $ 731,408 $ 789,013 $ 840,179 $ - $ 840,179 $ 51,166 6.48 %
Total 3230 Snow Removal $ 1,338,630 $ 974,463 $ 1,459,612 $ 1,503,467 $ 19,500 $ 1,522,967 $ 63,355 4.34 %
Total 3310 Parks $ 1,217,464 $ 1,261,614 $ 1,296,819 $ 1,426,075 $ 10,000 $ 1,436,075 $139,256 10.74 %
Total 3320 Forestry $ 427,495 $ 409,077 $ 502,460 $ 552,426 $ - $ 552,426 $ 49,966 9.94 %
Total 3330 Cemetery $ 304,376 $ 299,721 $ 361,344 $ 393,778 $ - $ 393,778 $ 32,434 8.98 %
Total 3410 Refuse Collection $ 947,750 $ 924,683 $ 952,423 $ 980,996 $ - $ 980,996 $ 28,573 3.00
Total 3420 Recycling $ 1,208,629 $ 1,213,048 $ 1,330,766 $ 1,478,817 $ - $ 1,478,817 $148,051 11.13 %
Total 3430 Refuse Disposal $ 589,013 $ 643,130 $ 725,400 $ 749,022 $ - $ 749,022 $ 23,622 1 3.26
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 3,633,107 $ 3,811,785 $ 3,934,798 $ 4,254,374 $ - $ 4,254,374 $319,576 8.12 %
Overtime 516,879 353,462 397 667 440,826 - 440,826 43,159 10.85 %
Personal Services $ 4,149,986 $ 4,165,247 $ 4,332,465 $ 4,695,200 $ - $ 4,695,200 $362,735 8.37%
Contractual Services $ 4,111,695 $ 4,047,039 $ 4,760,014 $ 5,005,485 $ 72,500 $ 5,077,985 $317,971 6.68 %
Utilities $ 400f639 $ 358,913 $ 456,008 $ 459,008 $ - $ 459,008 $ 3,000 0.66 %
Supplies $ 1,019,395 $ 832,584 $ 1,160,650 $ 1,194,450 $ 5,000 $ 1,199,450 $ 38,800 3.34 %
Small Capital $ 68,493 $ 71,216 $ 96,500 $ 96,500 $ - $ 96,500 $ - -%
Expenses 1$ 5,600,222 $5,309,752 $ 6,473,172 $ 6,755,443 $ 77,500 $ 6,832,943 $359,771 5.56
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-6
Program: Public Works
3000-3500 DPW Summary Town of Lexington, MA
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-..
Budget Summary - Revolving Funds*
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Regional Cache-Hartwell $ 22,112 $ 10,659 $ 20,000 $ 50,000 $ - $ 50,000 $ 30,000 150.00 %
Avenue
Lexington Tree Fund $ 67,650 $ 86,450 $ 45,000 $ 70,000 $ - $ 70,000 $ 25,000 55.56 %
Burial Containers $ 45,815 $ 44,705 $ 50,000 $ 50,000 $ - $ 50,000 $ - I -
Compost Operations $ 564,474 $ 673,846 $ 793,449 $ 790,000 $ - $ 790,000 $ (3,449) -0.43 %
Minuteman Household Hazardous $ 121,401 $ 153,800 $ 250,000 $ 260,000 $ - $ 260,000 $ 10,000 4.00 %
Waste
Total 11 11
1,220,000 1,220,000
Funds
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Regional Cache-Hartwell Avenue(3110)
Expenses $ 13,479 $ 10,550 $ 20,000 $ 50,000 $ - $ 50,000 $ 30,000 1 150.00 %
Tree Revolving Fund(3320)
Expenses Is - $ 887 $ 45,000 $ 70,000 $ - $ 70,000 $ 25,000 1 55.56 %
Burial Containers Revolving Fund(3330)
Expenses $ 27,945 $ 29,690 $ 50,000 $ 50,000 $ - $ 50,000 $ - -%
Compost Operations Rev.
Fund(3420) $ 739,937 $ 824,841 $ 783,568 $ 789,105 $ - $ 789,105 $ 5,537 0.71%
Compensation $ 308,268 $ 325,354 $ 328,300 $ 357,167 $ - $ 357,167 $ 28,867 8.79 %
Expenses $ 162,474 $ 211,938 $ 173,350 $ 188,700 $ - $ 188,700 $ 15,350 8.85 %
Benefits $ 52,336 $ 70,246 $ 76,361 $ 77,487 $ - $ 77,487 $ 1,126 1 1.47 %
Debt $ 216,859 $ 217,303 $ 205,557 $ 165,751 $ - $ 165,751 $ (39,806) -19.36 %
Minuteman Household Hazardous Waste(3420)
Expenses $ 139,932 $ 133,954 $ 250,000 $ 260,000 Is - $ 260,000 $ 10,000 1 4.00 %
Total 11 11
• 1 $ 1,148,568 $ 1,219,1051 1
Funds
-----------------------------------------------------------------.
Budget Summary - All Funds
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 4,458,254 $ 4,490,600 $ 4,660,765 $ 5,052,367 $ - $ 5,052,367 $391,602 8.40 %
Expenses $ 5,944,052 $ 5,696,770 $ 7,011,522 $ 7,374,143 $ 77,500 $ 7,451,643 $440,121 6.28 %
Benefits(Revolving Funds) $ 52,336 $ 70,246 $ 76,361 $ 77,487 $ - $ 77,487 $ 1,126 1.47 %
Debt Service(Revolving Fund) $ 216,859 $ 217,303 $ 205,557 $ 165,751 $ - $ 165,751 $ (39,806) -19.36
Total 11 11 DPW All Funds $10,671,5011 1 11 $12,747,248 $793,043
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-7
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, MA
Mission: This element of the budget provides executive direction and leadership to all aspects of the
Department of Public Works (DPW) by promoting best management practices, administering Town
policies and providing engineering support to other DPW divisions and Town departments.
Budget Overview:
DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW
Administration Management staff plan, supervise, coordinate, schedule and direct the department's
activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid
specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work
performance, performing inspections, managing projects and scheduling work assignments.
Staff also support various committees including the Permanent Building Committee, the Center
Committee, the Capital Expenditures Committee, the Conservation Committee, the Energy Committee,
the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington.
Division Initiatives:
1. Continue use of work order system to ensure efficient and effective customer response.
2. Collaborate across divisions to focus on reducing paper use throughout the organization and
look for digital options for use and storage.
3. Continue to implement the NPDES program in a proactive, and cost efficient manner.
4. Continue improving the DPW asset management plan.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-8
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, MA
-------------------------------------------
Public:Warks;Director
----------------------------=�,
-------------------------- -------------------------------------------
-------------
............... ........................................ ..................................................
M an age r of TDvir Engineer rul an age m En t Office-rod-anger
OpEratio,ns Ana[Vst
............... -----------
Lead Clark Assistant Tavin Department
Engineer Ac c ou n ti n:g Clerk
----------------------------- ------------------------------
D epa rtm e r ta I Cie rks........... SE R G r Ci Vi I
Engineers
-------------------------------
Engineering
Assi St an t S
Eng in e eri n g A id E ---
.......................................................Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Element 3110: DPW Administration
Director of Public Works I I 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Department Lead Assistant 1 1 1 1
Department Account Assistant* 2.6 2.6 2.6 2.
Subtotal IFTE 7.2 7.2 7.2 7.2
Subtotal IFT/PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT
Element 3120: Engineering
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer" 2 2 3 3
Engineering Assistant" 4 4 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Subtotal IFTE 8.7 7.7 8.7 8.7
Subtotal FT/PT 7 FT/I PT 8 FT/1 PT 8 FT/1 PT 8 FT/I PT
Total FTE 15.9 14.9 15.9 15.9
Total FT/PT 14 Fr/2 PT 14 FT/2 PT 14 FT/2 PT 14 Fr/2 PT
I FT Assistant split between DPW,Water&Sewer
FY2021 reflects a program improvement request to promote an Engineering Assistant to Senior Engineer.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-9
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Administration and Engineering budget, inclusive of the General
Fund operating budgets for Administration, Engineering and Street Lighting, and the Regional Cache
Revolving Fund which funds the operation of the cache - a repository of emergency equipment at the
Hartwell Avenue compost facility for use by contributing member communities - is $1,987,166. The
recommended budget is a $62,231 or 3.23% increase from the FY2021 budget.
The recommended FY2022 Administration and Engineering General Fund operating budget is
$1,937,166 which is a $32,231, or 1.69% increase from FY2021. Of this amount, $1,532,966 is for
Compensation and reflects a $34,406 or 2.30% increase, which is attributable to the cost of
contractually obligated step increases and cost of living adjustments.
The recommended FY2022 Administration and Engineering General Fund operating budget for
Expenses is $404,200 and reflects a $(2,175), or -0.54% decrease. This decrease is due to some small
realignments in the Engineering expense budget and some nominal savings in the Street Lighting
budget. It has taken longer than expected to finalize the paperwork with the utility for the LED Street
Light conversion. Further savings will be incorporated in the FY2023 budget once the reduced
electricity costs for the lights are reflected in the monthly bills, and a better projection of operating
costs can be made.
The FY2022 recommended Regional Cache Revolving Fund request is funded at$50,000, which is an
increase of$30,000 from FY2021. The fund collects and spends fees paid by member towns for
borrowing the equipment.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-10
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, MA
Budget Summary:
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,256,566 $1,260,500 $ 1,413,750 $ 1,440,202 $ - $1,440,202 $ 26,452 1.87%
Enterprise Funds(Indirects) $ 403,807 $ 416,727 $ 437,185 $ 442,964 $ - $ 442,964 $ 5,779 1.32%
Fees&Charges
Charges for Service $ 353 $ 197 $ 200 $ 200 $ - $ 200 $ - -%
Licenses&Permits $ 75,992 $ 129,145 $ 52,100 $ 52,100 $ - $ 52,100 $ - -%
Parking Fund $ 1,700 $ 1,700 $ 1,700 $ 1,700 $ - $ 1,700 $ - -%
Total 11 . $1,738,418 $1,808,270 91
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,369,650 $1,413,455 $ 1,498,560 $ 1,532,966 $ - $1,532,966 $ 34,406 2.30%
Expenses $ 368,768 $ 394,815 $ 406,375 $ 404,200 $ - $ 404,200 $ (2,175) -0.54%
Total 11 . $1,738,418 $1,808,270 •1' • .. .. $ 32,231 1.69%
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3110 DPW Administration $ 628,440 $ 655,805 $ 676,339 $ 693,469 $ - $ 693,469 $ 17,130 2.53%
Total 3120 Engineering $ 854,111 $ 915,241 $ 998,334 $ 1,015,497 $ - $1,015,497 $ 17,163 1.72%
Total 3130 Street Lighting $ 255,867 1$ 237,224 $ 230,262 $ 228,200 $ - $ 228,200 $ (2,062) -0.90%
Total11 • $1,738,418 $1,808,270 $ 1,904,935 $ 1,937,166 $ $1,937,166 $ 32,231 1.69%
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,366,643 $1,410,811 $ 1,484,062 $ 1,519,106 $ - $1,519,106 $ 35,044 2.36%
Overtime $ 3,007 $ 2,644 $ 14,498 $ 13,860 $ - $ 13,860 $ 638 -4.40%
Personal Services $1,369,650 $1,413,455 $ 1,498,560 $ 1,532,966 $ - $1,532,966 $ 34,406 2.30%
Contractual Services $ 229,599 $ 246,370 $ 230,575 $ 228,400 $ - $ 228,400 $ (2,175) -0.94%
Utilities $ 111,479 $ 130,019 $ 112,400 $ 112,400 $ - $ 112,400 $ - -%
Supplies $ 27,689 $ 18,165 $ 62,400 $ 62,400 $ - $ 62,400 $ - -%
Small Capital - 261 1,000 1,000 - 1,000 - -%
Expenses $ 368,768 $ 394,815 $ 406,375 $ 404,200 $ - $ 404,200 $ (2,175) -0.54%
Total 11 . $1,738,418 $1,808,270 91'
-------------------------------------------------------Budget Summary - Revolving Funds*
Funding Sources FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Regional Cache-Hartwell Ave. $ 22,112 $ 10,659 $ 20,000 $ 50,000 $ - $ 50,000 $ 30,000 150.00%
Total 11 -Revolving Funds10,659 1 111 50,000 50,000 30,000 150.00%
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary
FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Regional Cache-Hartwell Ave.
Expenses $ 13,479 $ 10,550 $ 20,000 $ 50,000 $ - $ 50,000 $ 30,000 1 150.00%
Total 11 -Revolving Funds10,550 20,000 50,000 50,000 30,000 150.00%
----------------------------------------------------------------
Budget Summary - All Funds
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,369,650 $1,413,455 $ 1,498,560 $ 1,532,966 $ - $1,532,966 $ 34,406 2.30%
Expenses $ 382,247 1$ 405,365 $ 426,375 $ 454,200 $ - $ 454,200 $ 27,825 6.53%
Total 11 . 1,818,820
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
V-11
Program: Public Works
3200 Highway Town of Lexington, MA
Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure,
providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs
minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic
signage, traffic markings and supervises contractual service providers that perform repairs, cleaning
and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is
operational and well maintained by performing repairs, preventive maintenance and managing the fuel
management program.
Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance
and Snow Removal.
• Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage
infrastructure and brooks, performing minor construction repairs, as well as maintaining all
traffic signage and traffic markings.
• Equipment Maintenance is responsible for the repair and preventive maintenance of 160
vehicles, rolling stock and equipment.
• Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of
sidewalks.
The Highway Division staff works with and provides support to the Sidewalk and Center Committees.
Division Initiatives:
1. Continue with the repair and replacement of regulatory signs from 2013 Retroreflectivity study.
2. Continue the drainage flushing program and meeting the MS4 permitting requirements.
3. Take proactive measures to clean and repair catch basins townwide.
4. Continue with sidewalk repair and preservation.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-12
Program: Public Works
3200 Highway Town of Lexington, MA
PuHc wore Director
Manager of
op>erat0ons
Highw"
Superintendent
WghwarayrForeman Infformotoon EquipmentForenman
c'.00rd ii¢oratr
Crew Meff Mechanic
Heavy Equipment [Grader-Shovel Truck Driver/
Op aerator Operator Laborer
Authorized/Appropriated Staffing
FY2019 FY2020 FY2O21 FY2022
Budget Budget Budget Request
Element 3210: Highway Maintenance
Supt. of Equipment, Highways&Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 2 2 2 2
Heavy Equipment Operator 5 5 5 5
Leadman 2 2 2 2
Grader/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 1 0.5 1 0.5 1 0.5 1 0.5
Subtotal FTE 13.5 13.5 13.5 13.5
Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT
Element 3220: Equipment Maintenance
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Subtotal FTE 5 5 5 5
Subtotal FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/o PT
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-13
Program: Public Works
3200 Highway Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Highway budget inclusive of the Highway Maintenance, Equipment
Maintenance and Snow Removal divisions is $3,999,863. The recommended budget is a $268,373, or
7.19%, increase from the FY2021 budget.
The budget for Compensation is $1,495,155, and reflects an increase of$156,173 or 11.66%, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
newly settled contract with Public Works staff.
The budget for Expenses is $2,504,708 and reflects a $112,200 or 4.69% increase which reflects the
absorption of$48,000 from the Department of Public Facilities for clearing bioretention basins on
school properties, and the addition of a recommended Program Improvement Request for $19,500 to
fund expansion of the department's use of People GIS to more efficiently track hours worked by
contractor and department staff during a snow storm. The guardrail replacement program started in
FY2020, and the bicycle sharerow program initiated in FY2018, both continue in FY2022.
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
People GIS Snow Ops Software $ 19,500 $ — $ 19,500 $ 19,500 $ — $ 19,500 $ —
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-14
Program: Public Works
3200 Highway Town of Lexington, MA
Budget Summary:
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $3,141,490 $2,756,367 $ 3,567,050 $3,784,929 $ 67,500 $3,852,429 $285,379 8.00%
Enterprise Funds(Indirects) $ 104,373 $ 87,888 $ 93,240 $ 76,234 $ - $ 76,234 $ (17,006) -18.249%
Fees&Charges
Parking Fund $ 71,200 $ 71,200 $ 71,200 $ 71,200 $ - $ 71,200 $ - -%
Total 11 Highway1. 91 11
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,373,290 $1,347,861 $ 1,338,982 $1,495,155 $ - $1,495,155 $156,173 11.660/u
Expenses $1,943,773 $1,567,594 $ 2,392,508 $2,437,208 $ 67,500 $2,504,708 $112,200 4.690/C
Total 11 Highway16 • 91 $3,932,36311 $3,999,863 $268,373 •%
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3210 Highway Maintenance $1,269,181 $1,209,584 $ 1,482,865 $1,588,717 $ 48,000 $1,636,717 $153,852 10.38%
Total 3220 Equipment Maintenance $ 709,252 $ 731,408 $ 789,013 $ 840,179 $ - $ 840,179 $ 51,166 6.48%
Total 3230 Snow Removal 1$1,338,630 $ 974,463 $ 1,459,612 1$1,503,467 1$ 19,500 $1,522,967 $ 63,355 4.34%
Total 11 Highway1. • 3,731,490 $3,932,363 $ 67,500 $3,999,863 •'
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,027,470 $1,099,287 $ 1,066,849 $1,191,917 $ - $1,191,917 $125,068 11.72%
Overtime $ 345,820 $ 248,574 $ 272,133 $ 303,238 $ - $ 303,238 $ 31,105 11.43%
Personal Services $1,373,290 $1,347,861 $ 1,338,982 $1,495,155 $ - $1,495,155 $156,173 11.66%
Contractual Services $ 941,210 $ 760,662 $ 1,130,200 $1,161,900 $ 67,500 $1,229,400 $ 99,200 8.78%
Utilities $ 221,933 $ 181,248 $ 269,908 $ 269,908 $ - $ 269,908 $ - -%
Supplies $ 729,076 $ 563,623 $ 907,400 $ 920,400 $ - $ 920,400 $ 13,000 1.43%
Small Capital 51 554 62,062 85,000 85,000 - 85,000 - -%
Expenses $1,943,773 $1,567,594 $ 2,392,508 $2,437,208 $ 67,500 $2,504,708 $112,200 4.69%
Total 11 Highway1. 91 11
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-15
Program: Public Works
3300 Public Grounds Town of Lexington, MA
Mission: The Public Grounds Division, working with other Town Departments, user groups and
concerned citizens, supports various Town services and recreational opportunities that help to preserve
the Town's green character and open spaces, and promote public safety. Through the Cemetery
Division, it also serves bereaved families and provides well-maintained cemetery grounds.
Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery
functions.
• The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12
school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as
the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's
athletic fields are used by many groups, which put excessive demands on these facilities. The
new turf program has continued to make a marked improvement in the safety and playability of
these fields.
• The Forestry staff maintain approximately 10,000 street trees, an undetermined number of
trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery,
school and conservation properties and along right-of-ways.
• The Cemetery staff is responsible for the administration and maintenance of four cemeteries
including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in
Robbins.
Staff support the Recreation, Tree and Bicycle Advisory Committees.
Division Initiatives:
1. Continue the implementation of a proactive park maintenance program to provide safe, well
maintained, aesthetically pleasing parks, athletic fields and public ground areas.
2. Continue to improve two turf areas per year; Sutherland Field and Rindge Park are targeted for
FY2022.
3. Continue to implement a proactive tree maintenance program to minimize hazard trees and
provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground
areas.
4. Continue the GPS location of graves at Westview Cemetery and begin plans for the other
cemeteries.
5. Oversee construction of the new cemetery building.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-16
Program: Public Works
3300 Public Grounds Town of Lexington, MA
Public Works Urecto
Macua�er raY
t`kPertatVamrcra
..... _..,.....,.,.
v..............
...........................
I.Percr111en[9end of
Public Gioundx
IIIII/. C're^wr t,huef CrewChief CemeteryPoremnan� L'Yepartl rmeirot
'w.......................................... „'rI rtafNC
F
den an V Laser Leadman
wwwwwwww .....,
lle vp;p,un'pmernt. Artnx+rost Heavy E':gwprnent
Operator "y Operator
Laborer/DrOvec
Authorized/Appropriated Staffing)
FY2O19 FY2020 FY2021 FY2022
Element 3310: Parks Division Budget Budget Budget Request
Superintendent of Public Grounds 1 1 1 1
Crew Chief 3 3 3 3
Leadman 4 4 4 4
Heavy Equipment Operator* 6 7 7 7
Laborer-Truck Driver I 1 1 1 1 1 1 1
Subtotal FTE 1 15 16 16 16
Subtotal FT/PTJ 15 FT/0 PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1 1 1 1
Senior Arborist 2 2 2 2
Laborer-Tree Climber 2 2 2 2
Seasonal Laborer 0.6 0.6 0.6 0.6
Subtotal FTE 5.6 5.6 5.6 5.6
Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT
Element 3330: Cemetery Division
Cemetery Foreman 1 1 1 1
Leadman 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Department Assistant 1 1 1 1
Seasonal Laborer 1 0.6 0.6 0.6 0.6
Subtotal FTE 1 4.6 4.6 4.6 4.6
Subtotal FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT
Total FT/PT 24 FT/4 PT 25 FT/4 PT 25 FT/4 PT 25 FT/4 PT
*New staff person added in FY2020 as a Program Improvement.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-17
Program: Public Works
3300 Public Grounds Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Public Grounds budget inclusive of the General Fund operating
budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree
Fund Revolving Funds is $2,502,279, which is a $246,656 or 10.94% increase over the FY2021 budget.
The combined Parks, Forestry and Cemetery FY2022 recommended General Fund operating budget is
$2,382,279 which is a $221,656 or 10.26% increase from the FY2021 General Fund budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is
$1,667,079 and reflects a $172,156 or 11.52% increase, which is attributable to the cost of
contractually obligated step increases and cost of living adjustments in the newly settled contract with
Public Works staff.
The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $715,200
and reflects a $49,500 or 7.44% increase, which includes a $10,000 program improvement to enhance
maintenance of the Minuteman Bike Path, and various other adjustments to reflect actual operating
costs.
The combined FY2022 revolving fund budgets are funded at $120,000, an increase of$25,000. The
increase is in the Lexington Tree Fund, which will fund a Tree Canopy survey requested by the Tree
Committee.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Bike Amenity Maintenance $ 10,000 $ — $ 10,000 $ 10,000 $ — $ 10,000 $ —
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-18
Program: Public Works
3300 Public Grounds Town of Lexington, MA
Budget Summary:
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,612,307 $1,646,900 $ 1,836,484 $2,142,279 $ 10,000 $ 2,152,279 $315,795 17.20%
Enterprise Funds(Indirects) $ 88,735 $ 91,108 $ 94,139 $ - $ - $ - $(94,139) -100.00%
Fees&Charges
Cemetery Prep Fees $ 198,293 $ 182,405 $ 180,000 $ 180,000 $ -Is 180,000 Is -I -%
Directed Funding
Cemetery Trust Is 50,000 I$ 50,000 $ 50,000 Is 50,000 Is -I$ 50,000 $ - -%
Total 11 . $1,949f335 $1,970,413 .1 10,000 1
Appropriation Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Co mpensation $1,407,046 $1,403,930 $ 1,494,923 $1,667,079 $ - $ 1,667,079 $172,156 11.52%
Expenses $ 542,289 $ 566,482 $ 665,700 $ 705,200 $ 10,000 $ 715,200 $ 49,500 7.44%
Total 11 . $1,949f335 $1,970,4132,160,623 1111 $ 2,382,279 $221f656 10.26%
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3310 Parks Division $1,217,464 $1,261,614 $ 1,296,819 $1,426,075 $ 10,000 $ 1,436,075 $139,256 10.74%
Total 3320 Forestry $ 427,495 $ 409,077 $ 502,460 $ 552,426 $ - $ 552,426 $ 49,966 9.94%
Total 3330 Cemetery $ 304,376 $ 299,721 $ 361,344 $ 393,778 $ - $ 393,778 $ 32,434 8.98%
Total 11 . $1,949f335 $1,970,413 .1 • 10,000 $ 2,382,279 1
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,238,995 $1,301,688 $ 1,383,887 $1,543,351 $ - $ 1,543,351 $159,464 11.52%
Overtime $ 168,051 $ 102,243 $ 111,036 $ 123,728 $ - $ 123,728 $ 12,692 11.43%
Personal Services $1,407,046 $1,403,930 $ 1,494,923 $1,667,079 $ - $ 1,667,079 $172,156 11.52%
Contractual Services $ 243,841 $ 284,660 $ 423,900 $ 442,600 $ 5,000 $ 447,600 $ 23,700 5.59%
Utilities $ 67,226 $ 47,646 $ 73,700 $ 76,700 $ - $ 76,700 $ 3,000 4.07%
Supplies $ 214,283 $ 225,283 $ 157,600 $ 175,400 $ 5,000 $ 180,400 $ 22,800 14.47%
Small Capital 16,939 8,893 10,500 10,500 - 10,500 - -%
Expenses $ 542,289 $ 566,482 $ 665,700 $ 705,200 $ 10,000 $ 715,200 $ 49,500 7.44%
Total 11 . $1,949f335 $1,970,413 .1 10,000 $ 2,382,279 $221f656 10.26%
Budget Summary - Revolving Funds*
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Lexington Tree Fund $ 67,650 $ 86,450 $ 45,000 $ 70,000 $ - $ 70,000 $ 25,000 55.56%
Burial Containers $ 45,815 $ 44,705 $ 50,000 $ 50,000 $ - $ 50,000 $ - -%
Total 11 -Revolving Funds111 120,000 120,000 111
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Lexington Tree Revolving Fund
Expenses I$ - $ 887 $ 45,000 $ 70,000 $ - $ 70,000 $ 25,0001 55.56%
Burial Container Revolving Fund
Expenses $ 27,945 $ 29,690 $ 50,000 $ 50,000 $ - $ 50,000 $ - -%
Total 11 -Revolving Funds1 111 1111 1111 111
Budget Summary - All Funds
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,407,046 $1,403,930 $ 1,494,923 $1,667,079 $ - $ 1,667,079 $172,156 11.52%
Expenses $ 570,234 $ 597,059 $ 760,700 $ 825,200 $ 10,000 $ 835,200 $ 74,500 9.79%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-19
Program: Public Works
3400 Environmental Services Town of Lexington, MA
Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and
household hazardous products generated by households and municipal facilities. The Division also
provides educational materials on ways to reduce solid waste, increase recycling and composting, and
reduce the toxicity of the waste stream.
Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal,
Recycling, Yard Waste and Appliance/Electronic Waste.
Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate
collection of large appliances and yard waste. Recycling is the curbside collection of recyclable
products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of
the Minuteman Household Hazardous Products regional facility and curbside collection of televisions,
computer monitors and other electronics (CRT's) and drop-off of corrugated cardboard.
The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey &
Sons, Inc. beginning July 1, 2018. The Town is currently under contract with Wheelabrator in North
Andover for refuse disposal through June 30, 2025.
Division Initiatives:
1. Work with E.L.Harvey & Sons to implement a manual refuse and manual single stream collection
service and oversee enforcement of mandatory recycling bylaw and State waste bans regulations.
2. Continue to support programs to divert organics from residential trash. Since May 2018, DPW has
provided nearly 1,000 specialized green carts to residents participating in a food scraps program.
Lexington Public Schools divert approximately 100 tons of organics throughout the school year.
Since May 2019 residents have been able to recycle old clothes, shoes and related textiles using
"pink" bags collected at the curb by Simple Recycling, Inc. Textile and food waste collection
programs divert approximately 500 tons annually from disposal.
3. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste
disposal permits.
4. Continue to support Zero Waste activities and programs, to promote waste reduction programs at
public events such as Discovery Day, community fairs and other events.
5. Complete implementation of DPW yard/compost facility operation's plan including gate installation,
security and conservation improvements.
6. Explore and implement new revenue opportunities.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-20
Program: Public Works
3400 Environmental Services Town of Lexington, MA
Public Works, Director
LEM18r of
ns
. ,..,,
Superintendent of
Envilron,mental'Services
E
EForeman
t.Far'il'ity
Heavy Equiprneint Seasonal Attendant
Operators
Authorized/Appropriated Staffing
FY2019 FY2020 FY2O21 FY2022
Budget Budget Budget Request
Element 3420: Recycling* (Compost Facility)
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Seasonal Attendant 0.7 1 0.7 1 0.7 1 0.7
Subtotal FTE 1 4.7 4.7 4.7 4.7
Subtotal FT/PT 4 FT/1 PT* i 4 FT/1 PT* i 4 FT/1 PT* j 4 FT/1 PT*
*The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-21
Program: Public Works
3400 Environmental Services Town of Lexington, MA
Budget Recommendations:
The recommended FY2022 All Funds Environmental Services budget inclusive of the General Fund
operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost
Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $4,257,940,
which is a net $215,783 or 5.34% increase from the FY2021 budget.
There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund
operating budget as all staff are funded within the Compost Operations Revolving Fund budget.
The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for
Expenses is $3,208,835 and reflects a $200,246 or 6.66% increase. The Refuse Collection expense
budget is recommended at $980,996, a increase of $28,573 or 3.00%, and the Recycling expense
budget is recommended at $1,478,817 an increase of$148,051 or 11.13%, both of which reflect the
Town's contracts for refuse and recycling collections. The Recycling increase also reflects the current
market for disposal of recycled materials, which has recently become unsettled, and is projected to
increase by $110,000 or 38.19%. The Refuse Disposal expense budget is recommended at $749,022,
an increase of $23,622 or 3.26%, attributable to a 3.26% or $2.54 increase in the Town's tipping fee
per ton. Total refuse disposal tonnage for FY2022 is projected to be 9,300 tons.
The FY2022 revolving fund budgets are recommended at $1,049,105, a $15,537 or 1.50% net
increase. The Minuteman Household Hazardous Waste Program Revolving Fund is funded at$260,000,
an increase of $10,000 or 4.00%, which reflects actual expenses. The Compost Operations Revolving
Fund is recommended at $789,105, a $5,537 or 0.71% increase, which reflects actual expenses.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-22
Program: Public Works
3400 Environmental Services Town of Lexington, MA
Budget Summary:
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy 1$2,745,392 1$2,780,861 $ 3,008,589 1$3,208,835 $ - $ 3,208,835 1$200,2461 6.66%
Total 11 . $2,745,392 $2,780,861 $ 3,008,5891' 835 $ - $ 3,208,835 $200,246
Appropriation Summary FY2019p$2",7
Y2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actualctual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ - - $ - $ - $ - $ - $ - -
Expenses $2,745,39280,861 $ 3,008,589 $3,208,835 $ - $ 3,208,835 $200,246 6.66
. 11 . $2,745,392 $2,780,861 $ 3,008,5891' 1' 11
Program Summary(General FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3410 Refuse Collection $ 947,750 $ 924,683 $ 952,423 $ 980,996 $ - $ 980,996 $ 28,573 3.00
Total 3420 Recycling $1,208,629 $1,213,048 $ 1,330,766 $1,478,817 $ - $ 1,478,817 $148,051 11.13%
Total 3430 Refuse Disposal $ 589,013 $ 643,130 $ 725,400 $ 749,022 $ - $ 749,022 $ 23,622 3.26%
Total 11 . $2,745,392 $2,780,861 $ 3,008,5891' 835 $ - $ 3,208,835 $200,246
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ - $ - $ - $ - $ - $ - $ - -%
Overtime - - - - - - - -%
Personal Services $ - $ - $ - $ - $ - $ - $ - -%
Contractual Services $2,697,045 $2,755,348 $ 2,975,339 $3,172,585 $ - $ 3,172,585 $197,246 6.63%
Utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 48,347 $ 25,514 $ 33,250 $ 36,250 $ - $ 36,250 $ 3,000 9.02%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $2,745,392 $2,780,861 $ 3,008,589 $3f208,835 $ - $ 3,208,835 $200,246 6.66%
Total 11 . $2,745,392 $2,780,861 $ 3,008,5891: 835 $ - $ 3,208,835 $200,246
Budget Summary - Revolving Funds*-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Compost Operations Rev. Fund $ 564,474 $ 673,846 $ 793,449 $ 790,000 $ - $ 790,000 $ (3,449) -0.43°/,
Minuteman Haz.Waste Rev. Fund $ 121,401 $ 153,800 $ 250,000 $ 260,000 $ - $ 260,000 $ 10,000 4.00
Total 11 Revolving Funds1 1 1 111 1 1 111 $ 6,551 1
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compost Operations Rev.Fund $739,937 $824,841 $ 783,568 $789,105 $ - $ 789,105 $ 5,537 0.71%
Compensation $ 308,268 $ 325,354 $ 328,300 $ 357,167 $ - $ 357,167 $ 28,867 8.79%
Expenses $ 162,474 $ 211,938 $ 173,350 $ 188,700 $ - $ 188,700 $ 15,350 8.85%
Benefits $ 52,336 $ 70,246 $ 76,361 $ 77,487 $ - $ 77,487 $ 1,126 1.47%
Debt $ 216,859 $ 217,303 $ 205,557 $ 165,751 $ - $ 165,751 $ (39,806) -19.36%
Minuteman Haz.Waste Rev.Fund $139,932 $133,954 $ 250,000 $260,000 $ - $ 260,000 $10,000 4.00%
Expenses $ 139,932 $ 133,954 $ 250,000 $ 260,000 $ - $ 260,000 $ 10,000 4.00%
Total 11 Revolving • •' 958,793 $ 1,033f5681 • 1 1 • 1 1
---------------------------------------------------------------
Budget Summary - All Funds
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 308,268 $ 325,354 $ 328,300 $ 357,167 $ - $ 357,167 $ 28,867 8.79%
Expenses $3,047,798 $3,126,753 $ 3,431,939 $3,657,535 $ - $ 3,657,535 $225,596 6.57%
Benefits(Revolving Fund) $ 52,336 $ 70,246 $ 76,361 $ 77,487 $ - $ 77,487 $ 1,126 1.47%
Debt Service(Revolving Fund) $ 216,859 $ 217,303 $ 205,557 $ 165,751 $ - $ 165,751 $ (39,806) -19.36%
Total 3400-All Funds $3,625,261 • . 1 •'1 • 1
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-23
Program: Public Works
3600 Water Enterprise Town of Lexington, MA
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing
quality drinking water, and ensuring the proper and safe discharge of our wastewater and by
maintaining our commitment to improving the infrastructure.
Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts
Water Resources Authority (MWRA) purchases and indirect support from the General Fund.
The Water Operations maintains and repairs the water system that delivers water to Lexington homes
and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store
3.24 million gallons of water. The Town has a three-block inclining rate structure to encourage water
conservation. As a customer uses more water, the water rate for the additional units increases.
Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA
wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston.
Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance
and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund,
therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In
FY2022, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust
Fund in a funding level that matches the contributions of the General Fund.
Departmental Initiatives:
1. Continue with the Hydrant Maintenance Program.
2. Begin implementing the Automatic Meter Reading System (AMR).
3. Implement a valve/hydrant maintenance and/or backflow/cross connection program.
4. Continue to evaluate water usage, to move towards conservation efforts.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-24
Program: Public Works
3600 Water Enterprise Town of Lexington, MA
Pu b is Works D recto,r
Manager oil
Operatiibns
Water
Superiintenden�t
Crew Ch of Lfbllimty+IEBiiling Department
Manager Ass i s to irrt.
Laboreirr Truclk IDryveir Heavy Equipment Leadirnan
Operator
Grader/hovel
Leadrman Meter Reader
Operator
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Superintendent of Water&Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector 2 2 2 2
Heavy Equipment Operator 4 4 4 4
Laborer-Truck Driver 1 1 1 1
Department Assistant 0.2 0.2 0.2 0.2
Total FT/PT 10 FT/3 PT i
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-25
Program: Public Works
3600 Water Enterprise Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Water operating budget is $12,864,209, inclusive of indirect costs. The
recommended budget reflects a $1,141,880 or 9.74% increase from the FY2021 budget.
The budget for Compensation is $903,535, and reflects a $99,301 or 12.35% increase, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
newly settled contract with Public Works staff.
The budget for Expenses is $514,300 which is an increase of $11,375, or 2.26% from FY2021, and is
primarily due to an increase in professional development to support training and licenses for several
new staff members.
In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing
water main replacement program to being funded directly by user charges instead of debt financing.
This is the second year of an 11-year transition to move the entire $2,200,000 annual program to cash
financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term.
The FY2022 recommendation for cash capital is $400,000.
Debt service is recommended to increase by $39,559 or 3.09%.
The preliminary MWRA Assessment is $8,807,039, which is a $800,640 or 10.00% increase from
FY2021. The final assessment will be issued in June 2021.
In FY2022, it is recommended that the Water Enterprise Fund continue contributing to the Other Post-
Employment Benefits Trust Fund, which was initiated in FY2018.
Indirect payments to the General Fund for those costs borne by the General Fund in support of water
operations are projected at $918,245, a decrease of$(11,756) or (1.26)%.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-26
Program: Public Works
3600 Water Enterprise Town of Lexington, MA
Budget Summary:
FY2019 I FY2020 I FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected I Increase Increase
Tax Levy $ -Is -Is -Is -Is -Is -Is - -%
Enterprise Funds
Retained Earnings $ 61,000 $ - $ - $ - $ - $ - $ - -%
User Charges $10,621,644 $10,594,289 $ 11,414,329 $12,556,209 $ - $12,556,209 $1,141,880 10.00%
Meter Charges $ 40,031 $ 44,896 $ 35,000 $ 35,000 $ - $ 35,000 $ - -%
Investment Income $ 25,863 $ 17,931 $ 8,000 $ 8,000 $ - $ 8,000 $ - -%
Fees&Charges $ 369,271 $ 399,794 $ 265,000 $ 265,000 $ - $ 265,000 $ - -%
Total .11 Water Enterprise1 11,056,910 19 19 $1,141,880
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 684,682 $ 660,929 $ 804,234 $ 903,535 $ - $ 903,535 $ 99,301 12.35%
Expenses $ 395,107 $ 420,436 $ 502,925 $ 514,300 $ - $ 514,300 $ 11,375 2.26%
Cash Capital $ - $ - $ 200,000 $ 400,000 $ 400,000 $ 200,000 100.00%
Debt $ 1,436,995 $ 1,192,000 $ 1,278,770 $ 1,318,329 $ - $ 1,318,329 $ 39,559 3.09%
MWRA $ 7,128,006 $ 7,413,364 $ 8,006,399 $ 8,807,039 $ - $ 8,807,039 $ 800,640 10.00%
OPEB $ 9,089 $ 2,761 $ - $ 2,761 $ - $ 2,761 $ 2,761 -%
Indirects $ 869,833 $ 894,573 $ 930,001 $ 918,245 $ - $ 918,245 $ (11,756) -1.26%
Total .11 Water Enterprise1 1 1. • 12,864,209 12,864,209 $1,141,880
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
3610 Water Operations $ 2,516,784 $ 2,273,365 $ 2,585,929 $ 2,736,164 $ - $ 2,736,164 $ 150,235 5.81%
3620 MWRA $ 7,128,006 $ 7,413,364 $ 8,006,399 $ 8,807,039 $ - $ 8,807,039 $ 800,640 10.00%
Cash Capital $ - $ - $ 200,000 $ 400,000 $ - $ 400,000 $ 200,000 100.00%
OPEB $ 9,089 $ 2,761 $ - $ 2,761 $ - $ 2,761 $ 2,761 -%
Indirects $ 869,833 $ 894,573 $ 930,001 I$ 918,245 $ - $ 918,245 $ (11,756) 1.26%
Total .11 Water Enterprise1 1 1. • :.4 1' 19 $1,141f880
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 555,297 $ 543,405 $ 639,292 $ 716,065 $ - $ 716,065 $ 76,773 12.01%
Overtime 129 385 117,523 164,942 187,470 - 187,470 22 528 13.66%
Personal Services $ 684,682 $ 660,929 $ 804,234 $ 903,535 $ - $ 903,535 $ 99,301 12.35%
Contractual Services $ 164,645 $ 183,763 $ 260,625 $ 269,800 $ - $ 269,800 $ 9,175 3.52%
Utilities $ 8,221 $ 18,143 $ 14,800 $ 17,000 $ - $ 17,000 $ 2,200 14.86%
Supplies $ 207,114 $ 192,234 $ 202,500 $ 202,500 $ - $ 202,500 $ - -%
Small Capital $ 15,127 $ 26,296 $ 25,000 $ 25,000 $ - $ 25,000 $ - -%
Expenses $ 395,107 $ 420,436 $ 502,925 $ 514,300 $ - $ 514,300 $ 11,375 2.26%
Cash Capital $ - $ - $ 200,000 $ 400,000 $ - $ 400,000 $ 200,000 100.00%
Debt $ 1,436,995 $ 1,192,000 $ 1,278,770 $ 1,318,329 $ - $ 1,318,329 $ 39,559 3.09%
MWRA $ 7,128,006 $ 7,413,364 $ 8,006,399 $ 8,807,039 $ - $ 8,807,039 $ 800,640 10.00%
OPEB $ 9,089 $ 2,761 $ - $ 2,761 $ -,$ 2,761 $ 2,761 -%-
Indirects $ 869,833 $ 894,573 $ 930,001 I$ 918,245 $ - $ 918,245 $ (11,756)
Total •11 Water Enterprise1 1 1• :.4 1• 19 $1,141f880
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-27
Program: Public Works
3700 Sewer Enterprise Town of Lexington, MA
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing
quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining
our commitment to improving the infrastructure.
Budget Overview: The Sewer Division budget is comprised of Wastewater Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General
Fund.
The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and
businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections.
There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three-
block inclining rate structure to encourage conservation. Customer sewer usage is determined based on
water usage over the same period, with the exception of meters dedicated to outdoor irrigation.
The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island
treatment facility.
Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance
and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund,
therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In
FY2022, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment
Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund.
Departmental Initiatives:
1. Continue the pipe flushing program and root removal in all areas.
2. Work with the Water Enterprise Division in implementing the Automatic Meter Reading System
(AMR).
3. Continue to educate the public on the costs and problems created by Inflow & Infiltration.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-28
Program: Public Works
3700 Sewer Enterprise Town of Lexington, MA
PUblic Works Mrector
Manager of
Operations
Sewer
superintendent
...........
Crew Chief Utility Billing
Manager
Heavy Equipment Depart irer t
Operator Assis alit
Laborer/Truck Driver
Seasonal Laborer
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Supt. of Water&Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Department Assistant 0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total IFTE 4.9 4.9 4.9 4.9
Total Fr/PT 3 FT/5 PT 3 FT/5 PT 3 IFT/5 PT 3 FT/5 PT
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-29
Program: Public Works
3700 Sewer Enterprise Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Sewer operating budget, inclusive of indirect costs, is $11,857,723, a
$1,094,404 or 10.17% increase over the FY2021 budget.
The budget for Compensation is $401,775 and reflects a $35,207 or 9.60% increase, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
newly settled contract with Public Works staff.
The budget for Expenses is $454,650, an increase of $10,500 or 2.36%, which is due to cost increases
for services to repair wastewater services to residents, video inspection of wastewater services when
needed, plus cost increases to resurface roadways over repaired sewer services.
In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing
sanitary sewer main replacement program to being funded directly by user charges instead of debt
financing. This is the second year of a 10-year transition to move the entire $1,000,000 annual
program to cash financing. In doing so, rate payers will save a considerable amount on interest costs
in the long-term. The FY2022 recommendation for cash capital is $200,000.
Debt service is recommended to increase by $181,009 or 13.04%.
The preliminary MWRA Assessment is $8,714,595, which is a $792,236 or 10.00% increase from
FY2021. The final assessment will be issued in June 2021.
In FY2022, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post-
Employment Benefits Trust Fund, which was initiated in FY2018.
Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer
operations are projected at $514,111, a decrease of$(27,552) or (5.09)%.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-30
Program: Public Works
3700 Sewer Enterprise Town of Lexington, MA
Budget Summary:
FY2019 I FY2020 I FY2021 I FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected I Increase Increase
Tax Levy $ -Is -Is -Is -Is -Is -Is - -%
Enterprise Funds
Retained Earnings $ - $ - $ - $ - $ - $ - $ - -%
User Charges $ 9,459,236 $ 9,885,948 $ 10,401,319 $11,495,723 $ - $ 11,495,723 $1,094,404 10.52%
Connection Fees $ 3,842 $ 695 $ - $ - $ - $ - $ - -%
Investment Income $ 25,298 $ 14,259 $ 8,000 $ 8,000 $ - $ 8,000 $ - -%
Fees&Charges $ 486,096 $ 514,538 $ 354,000 $ 354,000 $ - $ 354,000 $ - -%
Total 11 Sewer Enterprise1 1 19 40 1
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 208,773 $ 226,162 $ 366,568 $ 401,775 $ - $ 401,775 $ 35,207 9.60%
Expenses $ 342,920 $ 284,781 $ 444,150 $ 454,650 $ - $ 454,650 $ 10,500 2.36%
Cash Capital $ - $ - $ 100,000 $ 200,000 $ - $ 200,000 $ 100,000 100.00%
Debt $ 1,134,396 $ 1,200f863 $ 1,388,579 $ 1,569,588 $ - $ 1,569,588 $ 181,009 13.04%
MWRA $ 7,572,486 $ 7,837,139 $ 7,922,359 $ 8,714,595 $ - $ 8,714,595 $ 792,236 10.00%
OPEB $ 4,085 $ 3,004 $ - $ 3,004 $ - $ 3,004 $ 3,004 -%
Indirects $ 515,280 $ 532,094 $ 541,663 $ 514,111 $ - $ 514,111 $ (27,552) -5.09%
Total 11 Sewer Enterprise9,777,940 $10,084fO43 $ 10,763,319 1•' '1' 10.17%
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
3710 Sewer Enterprise $ 1,686,089 $ 1,711,806 $ 2,199,297 $ 2,426,013 $ - $ 2,426,013 $ 226,716 10.31%
3720-MWRA $ 7,572,486 $ 7,837,139 $ 7,922,359 $ 8,714,595 $ - $ 8,714,595 $ 792,236 10.00%
Cash Capital $ - $ - $ 100,000 $ 200,000 $ - $ 200,000 $ 100,000 100.00%
OPEB $ 4,085 $ 3,004 $ - $ 3,004 $ - $ 3,004 $ 3,004 -%
Indirects $ 515,280 $ 532,094 $ 541,663 1$ 514,111 $ - $ 514,111 $ (27,552)
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 185,666 $ 197,259 $ 290,542 $ 315,364 $ - $ 315,364 $ 24,822 8.54%
Overtime 23,107 28,903 76,026 86,411 - 86,411 10,385 13.66%
Personal Services $ 208,773 $ 226,162 $ 366,568 $ 401,775 $ - $ 401,775 $ 35,207 9.60%
Contractual Services $ 126,961 $ 134,846 $ 196,900 $ 207,400 $ - $ 207,400 $ 10,500 5.33%
Utilities $ 140,097 $ 108,424 $ 130,000 $ 130,000 $ - $ 130,000 $ - -%
Supplies $ 60,736 $ 41,511 $ 103,250 $ 103,250 $ - $ 103,250 $ - -%
Small Capital $ 15,126 $ - $ 14,000 $ 14,000 $ - $ 14,000 $ - -%
Expenses $ 342,920 $ 284,781 $ 444,150 $ 454,650 $ - $ 454,650 $ 10,500 2.36%
Cash Capital $ - $ - $ 100,000 $ 200,000 $ - $ 200,000 $ 100,000 100.00%
Debt $ 1,134,396 $ 1,200f863 $ 1,388,579 $ 1,569,588 $ - $ 1,569,588 $ 181,009 13.04%
MWRA $ 7,572,486 $ 7,837,139 $ 7,922,359 $ 8,714,595 $ - $ 8,714,595 $ 792,236 10.00%
OPEB $ 4,085 $ 3,004 $ - $ 3,004 $ - $ 3,004 $ 3,004 -%
Indirects $ 515,280 $ 532,094 $ 541,663 $ 514,111 $ - $ 514,111 $ (27,552) -5.09%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
V-31
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Section VI: Program 4000: Public Safety
This section includes detailed information about the FY2019 Operating Budget & Financing Plan for
public safety. It includes:
• 4100 Law Enforcement VI-3
• 4200 Fire & Rescue VI-8
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-1
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Program: Public Safety
4100 Law Enforcement Town of Lexington, MA
Mission: The Lexington Police Department provides public safety services to enhance the quality of
life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work in
a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime,
reduce fear and deliver services to the community through a variety of prevention, problem solving and
law enforcement programs.
Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol
and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In
FY2020, the Police Department responded to 13,749 calls for service with 614 crimes investigated.
The Administration division is comprised of 11 full-time and 4 part-time employees including: the Chief
and two Captains who oversee administrative and operational functions including budget, planning,
training, personnel administration, public affairs and policy development; four Lieutenants who each
lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing
services; an administrative Sergeant who tends to the accreditation program as well as detail
assignments and event planning; an office manager and clerk who handle records management,
accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases,
equips and maintains the vehicle fleet and other specialized equipment.
The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants)
responsible for responding to a variety of critical front-line services 24/7 including intervening in
emergencies, promoting crime prevention and traffic safety as well as suppressing crime.
The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO), one
account clerk and eight parking lot attendants. Meter and parking enforcement in Lexington Center is
done by the PEO while the parking lot attendants manage the public/permit parking lot on Meriam
Street. The Traffic Bureau supervisor also manages the school crossing guard program.
The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant
Prosecutor and oversees six detectives responsible for investigation and prevention including: three
major case detectives, a family services detective, a Community Resource Officer (CRO) and a School
Resource Officer (SRO).
The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper
resources to nearly 14,000 service calls that require a police, fire or medical unit response.
The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO)
with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington.
The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the
Lexington Board of Health regarding animal related health issues.
The School Crossing guard program has 17 part-time civilian members who cover 15 school crossings
during the school year.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-3
Program: Public Safety
4100 Law Enforcement Town of Lexington, MA
Departmental Initiatives:
1. Continue to identify and schedule training directly related to racial and social justice; work with
community groups to ensure trust with the Police Department is at an elevated level.
2. Continue to support and work with the town regarding the construction of the a new police
station at our current location.
3. With the anticipated retirement of the Chief in the summer of 2022, and two members of the
command staff in 2020-2021, establish a succession plan which includes a more formalized and
consistent executive development program that will continue to develop future leaders from
within the Department.
Ch iefcf Po4ce
0fficetpanager Captain ofOperations Captain of
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Traffic Bureau Administrative Patrol Lleutenents rnpnistrative DetechYe
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Crossing Guards � Cadets � Detectives.....
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FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-4
Program: Public Safety
4100 Law Enforcement Town of Lexington, MA
Authorized/Appropriated Staffing:
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants(Patrol) 4 4 4 4
Sergeants(Patrol) 5 5 5 5
Police Officers 29 29 29 29
Lieutenant(Detective) 1 1 1 1
Sergeant(Detective-Prosecutor) 1 1 1 1
Detectives; Major Case 3 3 3 3
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Cadets- 6 part-time 3.06 3.06 3.06 3.06
Parking Enforcement Officer 1 1 1 1
Lead Dispatcher — — 1 1
Dispatcher 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Administrative Assistant 1 1 1 1
Department Account Assistant 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time — — I — I —
Parking Lot Attendants- 8 part-time 2.81 2.81 2.81 2.81
Crossing Guards- 17 part-time 3.69 3.69 3.69 3.69
50 Officers 50 Officers 50 Officers 50 Officers
Overall staff changes from FY2019 to FY2022:
FY2021 - Lead Dispatcher role reflects program improvement, funded via Enhanced 911 state grant.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-5
Program: Public Safety
4100 Law Enforcement Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Police Department budget is $8,235,057 which is a $196,499 or 2.44%
increase from the FY2021 budget.
The budget for Compensation is $7,209,908 and reflects an increase of $130,439 or 1.84%, which
incorporates contractually obligated step and cost of living increases. FY2022 Compensation does not
include any estimate of prospective cost of living increases for contracts expiring on or before June 30,
2021. Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The budget for Expenses is $1,025,149 and reflects an increase of$66,060 or 6.89%, which reflects a
program improvement ($9,950) to enhance training for senior officers in light of expected retirements;
increased costs ($14,750) for replacement of the department's portable radios, mobile radios, laptops
and tablets; the addition of one hybrid cruiser to the fleet ($15,000 incremental increase); and
increased uniform costs due to internal promotions as command staff retire over the coming year
($15,900).
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Executive Development Program $ 9,950 $ — $ 9,950 $ 9,950 $ — $ 9,950 $ —
Patrol Officer-Traffic $ 88,854 $ 17,238 $ 106,092 $ — $ — $ — $ 106,092
Enforcement I I I i 1 i
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-6
Program: Public Safety
4100 Law Enforcement Town of Lexington, MA
Budget Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate I Projected Add/Del I Projected Increase Increase
Tax Levy $7,217,531 1$7,073,419 $ 7,515,658 1$7,694,207 $ 9,950 1$7,704,157 1$188,499 2.519%
Fees&Charges
Fees $ 105,447 $ 113,811 $ 107,000 $ 115,000 $ - $ 115,000 $ 8,000 7.48%
Fines&Forfeitures $ 189,845 $ 152,654 $ 101,000 $ 101,000 $ - $ 101,000 $ - -%
Licenses&Permits $ 3,075 $ 3,188 $ 2,800 $ 2,800 $ - $ 2,800 $ - -%
Parking Fund' $ 340,100 $ 312,100 $ 312,100 $ 312,100 $ - $ 312,100 $ - -%
Total00
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $6,933,132 $6,753,696 $ 7,079,469 $7,209,908 $ - $7,209,908 $130,439 1.84%
Expenses $ 922,866 $ 901,475 $ 959,089 $1,015,199 $ 9,950 $1,025,149 $ 66,060 6.89%
Total0• Law Enforcement • • •
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 4110 Police Administration $ 1,817,207 $ 1,799,212 $ 1,760,509 $1,794,639 $ 9,950 $1,804,589 $ 44,080 2.50%
Total 4120 Patrol&Enforcement $3,831,915 $3,604,027 $ 3,874,573 $4,001,304 $ - $4,001,304 $126,731 3.27%
Total 4130 Traffic Bureau $ 480,068 $ 463,758 $ 473,896 $ 486,985 $ - $ 486,985 $ 13,089 2.76%
Total 4140 Investigations $ 836,157 $ 870,040 $ 949,467 $ 958,461 $ - $ 958,461 $ 8,994 0.95%
Total 4150 Dispatch $ 662,809 $ 699,122 $ 740f772 $ 738,222 $ - $ 738,222 $ (2,550) -0.34%
Total 4160 Animal Control $ 62,663 $ 65,812 $ 67,008 $ 69,888 $ - $ 69,888 $ 2,880 4.30%
Total 4170 Crossing Guards $ 165,178 $ 153,200 $ 172,333 $ 175,608 $ - $ 175,608 $ 3,275 1.90%
Total 00
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $5,385,922 $5,594,835 $ 6,149,573 $6,263,368 $ - $6,263,368 $113,795 1.85%
Prior Year Retro Payments $ 198,167 $ - $ - $ - $ - $ - $ - -%
Overtime 1 349 042 1,158,861 925,596 942,040 - 942,040 16 444 1.78%
Personal Services $6,933,132 $6,753,696 $ 7,075,169 $7,205,408 $ - $7,205,408 $130,239 1.84%
Contractual Services $ 360f386 $ 342,735 $ 395,900 $ 400,792 $ 9,950 $ 410,742 $ 14,842 3.75%
Utilities $ 121,887 $ 108,729 $ 125,919 $ 128,487 $ - $ 128,487 $ 2,568 2.04%
Supplies $ 212,304 $ 223,212 $ 198,381 $ 217,281 $ - $ 217,281 $ 18,900 9.53%
Small Capital 228 289 226,799 238 889 268,639 - 268,639 29 750 12.450
Expenses $ 922,866 $ 901,475 $ 959,089 $1,015,i 99 $ 9,950 $1,025,149 $ 66,0601 6.89%
*The Parking Meter Fund revenue reflects transfers from the Fund to the General Fund rather than actual revenue from parking permits,Depot Square lot fees,
and meter revenue.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-7
Program: Public Safety
4200 Fire & Rescue Town of Lexington, MA
Mission: The Lexington Fire Department protects the people, homes and businesses in our
community from fire, medical emergencies, hazardous material incidents and natural disasters. This is
accomplished through public education, safety code management and emergency response.
Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire
Prevention, Fire Suppression, Emergency Medical Services and Emergency Management.
• Administration is responsible for developing policies and procedures, training, inventory control,
financial and budgetary oversight, and managing the day-to-day operations of the Department.
• Fire Prevention is responsible for fire code enforcement activities, public education, plan review,
permit application and approval, flammable/combustible liquid storage approval and regulatory
enforcement of blasting applications and permits.
• Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency
calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous
material responses, and other emergency incidents.
• Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing
two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over
2,500 calls for assistance annually.
• Emergency Management is responsible for communications with the Federal Emergency
Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA),
as well as reviewing and commenting on numerous Townwide emergency operation plans. The
Chief serves as the Emergency Management Director and the department's administrative staff
support this division.
Departmental Initiatives:
1. Implement additional modules of the Public Safety Software (inventory, vehicle maintenance).
2. Work on training and polices to safely navigate COVID-19 challenges
3. Develop an improved employee recruitment process to address diversity and retention.
4. Move into and continue work on new fire headquarters.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-8
Program: Public Safety
4200 Fire & Rescue Town of Lexington, MA
-------------------------------
F'ire Chief
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Fire Chief Fire Chief Office Manager
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Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 44 1 44 1 44 1 44
Fire Prevention Assistant 0.86 0.86 0.86 0.86
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-9
Program: Public Safety
4200 Fire & Rescue Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Fire Department budget is $7,769,310. The recommended budget is a
$271,076 or 3.62% increase from the FY2021 budget.
The recommended budget for Compensation is $7,047,201, and reflects an increase of$246,649 or
3.63% from the FY2021 budget, for contractually obligated step increases and cost of living
adjustments. All collective bargaining units in the department are under agreement with the Town of
Lexington through at least 2022.
The budget for Expenses is $722,109 and reflects a net increase of $24,427 or 3.50%, which includes
increases in maintenance costs ($10,000) for fire apparatus, ambulance and fleet vehicles; a new
program ($7,500) to replace the department's portable two-way radios which are nearing the end of
their useful life; and continuation of an online training program ($5,840) begun during the COVID-19
pandemic.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-10
Program: Public Safety
4200 Fire & Rescue Town of Lexington, MA
Budget Summary
FY2019 I FY2020 I FY2021 I FY2022 I Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del I Projected Increase Increase
Tax Levy $5,466,384 1$5,840,461 $ 6,139,559 $6,350,635 $ - $ 6,350,635 $211,076 3.44%
Fees&Charges
Ambulance Fees $1,378,482 $1,321,540 $ 1,280,000 $ 1,340,000 $ - $ 1,340,000 $ 60,000 4.69%
Fire Department Fees $ 34,050 $ 32,850 $ 33,675 $ 33,675 $ - $ 33,675 $ - -%
Licenses&Permits $ 60,380 $ 55,480 $ 45,000 $ 45,000 $ - $ 45,000 $ - -%
Total 11 1 1 1 $271,076
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $6,307,031 $6,645,325 $ 6,800,552 $7,047,201 $ - $ 7,047,201 $246,649 3.63%
Expenses $ 632,264 $ 605,006 $ 697,682 $ 722,109 $ - $ 722,109 $ 24,427 3.50%
Total 11 . ' ' •• $7,250,331 •' •• 1 7,769,310 $271,076 3.62%
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 4210 Fire Administration $ 538,955 $ 470,901 $ 558,017 $ 582,730 $ - $ 582,730 $ 24,713 4.43%
Total 4220 Fire Prevention $ 202,477 $ 228,785 $ 234,549 $ 240,605 $ - $ 240,605 $ 6,056 2.58%
Total 4320 Fire Suppression $6,003,261 $6,382,277 $ 6,498,668 $6,728,204 $ - $ 6,728,204 $229,536 3.53%
Total 4240 Emergency Medical Services $ 190,540 $ 164,206 $ 201,000 $ 211,771 $ -Is 211,771 $ 10,771 5.36%
Total 4250 Emergency $ 4,063 $ 4,161 $ 6,000 $ 6,000 $ -Is 6,000 $ - -%
Management
Total 11 1 1 1 $271,076
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $4,961,724 $5,624,935 $ 5,890,552 $6,075,937 $ - $ 6,075,937 $185,385 3.15%
Overtime 1 345 307 $1,020,390 910,000 971,264 - 971,264 61 264 6.73%
Personal Services $6,307,031 $6,645,325 $ 6,800,552 $7,047,201 $ - $ 7,047,201 $246,649 3.63%
Contractual Services $ 269,309 $ 287,580 $ 311,300 $ 336,304 $ - $ 336,304 $ 25,004 8.03%
Utilities $ 56,779 $ 52,053 $ 63,189 $ 67,890 $ - $ 67,890 $ 4,701 7.44%
Supplies $ 224,570 $ 263,943 $ 213,685 $ 217,415 $ - $ 217,415 $ 3,730 1.75%
Small Capital 81 606 1,429 109,508 100,500 - 100,500 (9,008 -8.23%
Expenses $ 632,264 $ 605,006 $ 697,682 $ 722,109 $ - $ 722,109 $ 24,427 3.50%
Total 11 1 1 1 1
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VI-11
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Section VII: Program 5000: Culture & Recreation
This section includes detailed information about the FY2022 Operating Budget & Financing Plan for
culture & recreation services. It includes:
• 5100 Cary Memorial Library VII-2
• 5200 Recreation and Community Programs VII-7
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-1
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, MA
Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our
community.
Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General
Services, Adult Services, and Youth Services.
• Administration and General Services includes the administrative staff as well as the supply,
equipment, and Minuteman Library Network membership costs.
• Adult Services includes all adult library, technology, and bibliographic services staff as well as
adult books and audiovisual materials.
• Youth Services includes all children's library staff and also includes library materials for children
and teens.
Departmental Initiatives: Our Guiding Principles
1. Books, information, and so much more: We continue our 150-year-long tradition of providing
books and other materials that reflect the needs and interests of Lexington residents. Though
much has changed since our doors first opened in 1869, our essential function remains the
same - to bring the world of information and ideas to you.
2. At the intersection of learning, making, and play: In recent years, educational research has
increasingly shown that we learn best through experience - by making mistakes and trying
again. In furthering this effort, we are expanding these types of learning opportunities, giving
you more chances to build, create and play.
3. A place that works for everyone: We value the rich diversity of our community, and our
commitment to equitable service for all is unwavering. Efforts to identify and remove barriers
to access are ongoing - we are a work in progress.
4. With opportunities for human connection: In a world where technology is ever-present, we are
committed to fostering human interactions. Sometimes that is as simple as providing
comfortable chairs for a serendipitous meeting between old friends. Other times it takes the
shape of an elaborate event with community partners and hundreds of guests. Large and
small, these moments, shared among neighbors, strengthen the social fabric of Lexington.
5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is
a cherished community asset and a source of civic pride. Stewardship of this resource requires
equal attention to preservation and transformation.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-2
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, MA
-------------
Li bra ry T ru stees,
Library Diredo r
t7ffice onager Deputy,Director
an Head, cf"IT
_ „
H ea d of (outh H ea rt of AduIt Librarian II
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Librarian II Library Technicians Librarian II Library TEchrnicians
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Librarian 1 Part time Staff Librarian I Part-time Staff
LibraryAss,ociate Library Assa iatE
Authorized/Appropriated Staffing:
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Library Director 1.0 1.0 1.0 1.0
Deputy Director/Head of Technology 1.0 1.0 1.0 1.0
Office Manager 1.0 1.0 1.0 1.0
Head of Adult Services 1.0 1.0 1.0 1.0
Head of Youth Services 1.0 1.0 1.0 1.0
Librarian 1 5.0 5.0 5.0 5.0
Librarian 11 5.0 5.0 5.0 5.0
Library Associates 7.0 7.0 7.0 7.0
Library Technicians* 3.1 3.5 2.8 2.8
Library Technician II* 7.0 7.0 8.0 8.0
Adult Pages 1.6 1 1.6 1 1.6 1 1.6
Student Pages 1.1 1.1 1.1 1.1
Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed
*A Program Improvement in FY2020 added hours to cover the Teen Room, resulting in an increase of 0.38 FTE. In
FY2021,a program improvement transitioned a part-time Technician to a full-time Technician II.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-3
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended General Fund Library budget is $3,106,143, which is a $146,717 or 4.96%
increase from the FY2021 budget.
The General Fund operating budget for Compensation is $2,475,402, and reflects a $102,885 or 4.34%
increase, which incorporates contractually obligated step increases and cost of living increases.
The General Fund operating budget for Expenses is $630,741 and reflects a $43,832 or 7.47%
increase, which is primarily driven by increases for supplies and materials and contractual services.
To retain certification by the Massachusetts Board of Library Commissioners, the Library must expend
the equivalent of 13 percent of its annual municipal appropriation on materials. Prior to FY2016, the
Town's appropriation had been less than one-half of this required amount, with the balance coming
from the Library Foundation and Friends of the Library. In FY2016, the Town approved a program
improvement request that substantially closed this funding gap. In FY2021, a program improvement
added funding to the materials budget to achieve 100% funding, which is continued in FY2022. This
was precipitated by a change in the Minuteman Library Network renewal policy, which will
automatically renew overdue materials, if available, and is expected to dramatically reduce revenues
from fines which were primarily used for materials costs.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-4
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, MA
Budget Summary
Funding Sources FY2019 FY2020 I FY2021 I FY2022 Manager's FY2022 I Dollar Percent
Actual Actual Estimate Projected I Add/Del I Projected Increase Increase
Tax Levy $ 2,675,355 1$ 2,736,466 1$ 2,959,426 $ 3,106,143 1$ - $ 3,106,143 $146,717 4.96%
Appropriation Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 2,211,884 $ 2,265,546 $ 2,372,517 $ 2,475,402 $ - $ 2,475,402 $102,885 4.34%
Expenses $ 463,471 $ 470,920 $ 586,909 $ 630,741 $ - $ 630,741 $ 43,832 7.47%
Total 00 Library0. 0.
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 5110 Admin.&General $ 489,228 $ 493,941 $ 522,271 $ 545,250 $ - $ 545,250 $ 22,979 4.40%
Services
Total 5120 Adult Services $ 1,590,929 $ 1,565,355 $ 1,653,126 $ 1,679,557 $ - $ 1,679,557 $ 26,431 1.60%
Total 5130 Youth Services $ 595,198 $ 677,170 $ 784,029 $ 881,336 $ - $ 881,336 $ 97,307 12.41%
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 2,127,714 $ 2,223,069 $ 2,311,516 $ 2,412,373 $ - $ 2,412,373 $100,857 4.36%
Prior Year Retro Payments $ 24,585 $ - $ - $ - $ - $ - $ - -%
Overtime(Sunday Premium) $ 59,585 $ 42,477 $ 61,001 $ 63,029 $ - $ 63,029 $ 2,028 3.32%
Personal Services $ 2,211,884 $ 2,265,546 $ 2,372,517 $ 2,475,402 $ - $ 2,475,402 $102,885 4.34016
Contractual Services $ 112,361 $ 121,295 $ 127,786 $ 143,734 $ - $ 143,734 $ 15,948 12.48%
Utilities $ 7,160 $ 8,153 $ 7,700 $ 8,200 $ - $ 8,200 $ 500 6.49%
Supplies $ 320,227 $ 313,613 $ 411,423 $ 438,807 $ - $ 438,807 $ 27,384 6.66%
Small Capital $ 23,723 $ 27,859 $ 40,000 1$ 40,000 $ - $ 40,000 $ - -%
Expenses 1$ 463,471 $ 470,920 $ 586,909 $ 630,741
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-5
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Program: Culture& Recreation
5200 Recreation & Community Programs Town of Lexington, MA
Mission: The Department of Recreation and Community Programs strives to provide affordable,
quality programs meeting the needs of the community. The Department is committed to providing
active and passive leisure opportunities that are educational, fun and life-enriching. The Department
promotes participation by all Lexington residents in safe, accessible and well-maintained facilities.
Budget Overview: The Department operates as an Enterprise Fund whereby program and facility
fees are anticipated to cover the direct cost of operations. As such, the operating budget may increase
or decrease year to year to meet changes in enrollment and facility use demands. In 2015, the
Recreation Department was reorganized and renamed the Department of Recreation and Community
Programs. The Director of Recreation and Community Programs, through the Recreation Committee,
sets program fees with the approval of the Select Board. The operating budget supports staff who
manage and deliver programs along with the supplies needed to operate those programs. The
Enterprise Fund is comprised of four divisions: Recreation, Pine Meadows Golf Club, Community Center
and the Administrative Division. The Administrative Division was created in FY2020 to centralize
administrative support for the business aspects within the Recreation, Pine Meadows and Community
Center operations.
Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital
Improvement Projects. In FY2022, due to the economic impacts from the pandemic, the Department's
contribution to the General Fund to cover the costs of employee benefits and indirect services has been
suspended. In addition, transfers from the tax levy are being recommended to support Recreation
operations in FY2022, similar to the FY2021 general fund support. Staff will be working to provide
options for alternative funding models for the Department to the newly established Fiscal Guideline
Working Group. That model may be implemented as soon as FY2023.
The Department offers a wide variety of leisure, socialization and recreational opportunities for
individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special
events and trips using facilities that include Outdoor Recreation Facilities such as, parks, playgrounds,
athletic fields, tennis and basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club.
Addtionally, the department utilizes the Community Center, the Public Schools, off-site and out of town
venues, the Bikeway, and many other outdoor resources including Conservation and Open Spaces.
Departmental Initiatives: To align with the goals set by the Recreation Committee, in addition to
working towards a framework for a visionary and sustainable community set by the Select Board.
1. Pursue and Obtain Parks & Open Space opportunities to increase the community resource
inventory of playing fields and pocket parks.
2. Introduce and resume a wide, diverse and accessible variety of in-person and virtual
recreational programming both indoor and outdoor for the community.
3. Continue with the development and implementation of the department's therapeutic, adaptive
and inclusive recreation programming.
4. Recommend and implement the Key Findings of the 2020 Town of Lexington Community Needs
Assessment along with the recommendations from the 2017 Recreation Facilities ADA
Compliance Study in the development of the operational and capital improvement planning for
the future needs of the community.
5. Partner with the Conservation Department to develop and implement the Town's 2022 Open
Space and Recreation Plan Update during the upcoming year.
6. Continue to explore alternate revenue sources, including a variety of different grant
opportunities, to assist with program costs and capital improvement projects.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-7
Program: Culture& Recreation
5200 Recreation & Community Programs Town of Lexington, MA
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Oversight is provided by the Director of Recreation and Community Programs.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-8
Program: Culture& Recreation
5200 Recreation & Community Programs Town of Lexington, MA
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Element: 5210 Administration Budget Budget Revised Request
Director of Recreation and Community Programs 1 1 1 1
Administrative Manager 1 1 1 1
Municipal Assistant* 0.68 0.68 - I -
Administrative Assistant** 2 2 1.8 1.8
Subtotal FTE 4.68 4.68 3.80 3.80
Subtotal FT/PT 4FT/2PT I 4FT/2PT I 3FT/1PT I 3FT/1PT
FY2019 FY2020 FY2021 FY2022
Element: 5220 Recreation Budget Budget Revised Request
Assistant Director 1 1 1 1
Recreation Supervisor 1 1 1 1
Certified Therapeutic Recreation Specialist*** 0.34 0.34 1 1
Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/-
Subtotal FTE 2.34 2.34 3.00 3.00
Subtotal FT/PT 2FT/iPT I 2FT/iPT I 3FT/OPT I 3FT/OPT
FY2019 FY2020 FY2021 FY2022
Element: 5240 Community Center Budget Budget Revised Request
Community Center Director 1 1 1 1
Department Assistant 1 1 1 1
Municipal Assistant(2, PT)* 1 1 — 1
Youth &Family Coordinator 1 1 1 1
Building Supervisor(2, PT)* 1 1 — 1
Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/-
Subtotal FTE 5 1 5 1 3 1 5
Subtotal FT/PT 3 FT/4 PT 1 3 FT/4 PT 1 3 FT/O PT 1 3 FT/4 PT
Total12 12.02 • :1 11.80
Seasonal Seasonal SeasonalSeasonal
*In FY2021,in light of the Community Center being closed,a number of staff were furloughed.
**The incumbent in the Administrative Assistant role has requested a 4-day schedule.
***In FY2019,a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year. In FY2021,the
position was expanded to full-time.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-9
Program: Culture& Recreation
5200 Recreation & Community Programs Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended budget for the Department of Recreation and Community Programs -
comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is
$2,589,936. The recommended budget is a $308,044 or 13.50% increase from the revised FY2021
budget, which was reduced to reflect the impact of pandemic closures, and includes increases to
Personal Services and Expenses.
It should be noted that the Recreation and Community Programs Department operating budget has
historically been supported solely from program fees. In FY2016, with the opening of the Community
Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time
employees who are most closely involved with managing the Community Center operations and
programming. This will continue in FY2022, with $231,419 being proposed in General Fund support of
Community Center wages.
The Community Center provides drop-in program space and offers leisure opportunities to promote
social, emotional, cognitive well-being and wellness for residents of all ages and abilities. It provides
residents with a wide variety of programs that are fun, educational and life-enriching. The Community
Center provides opportunities and access to all residents that are generally not supported through fees.
The customer service counter at the Center supports the Community Center, including the operations
of the Human Services and the Recreation &Community Programs Departments, allowing for one-stop
shopping for services and programs.
The recommended budget for Compensation is $1,342,201, and reflects a $380,031 or 39.50%
increase from the revised FY2021 budget, which reflects a return to more comprehensive
programming, as well as step increases, cost-of-living adjustments, and increase in Seasonal staff.
The recommended budget for Expenses is $1,247,735 and reflects a $205,784 or 19.75% increase
from the revised FY2021 budget, primarily due to the introduction of new programming and the ability
to resume offering a wide, diverse and accessible variety of in-person and virtual recreational
programming for the community, post-pandemic. The recommended budget for the operation of the
Pine Meadows Golf Course is $547,800 and reflects a net increase of $47,000 or 9.38%. The current
course management contract was awarded in December 2018 for a contract period of 3 years
beginning January 2019 through December 2021.
In addition to the $231,419 proposed to support Community Center wages, $277,796 in General Fund
support is proposed to offset revenue losses as a result of the pandemic, and continue to maintain the
core Recreation functions to enable the department to resume full operations more quickly. In light of
the fiscal impact from the pandemic shutdowns, indirect payments to the General Fund to support
those costs incurred in the General Fund that support the Recreation Enterprise Fund have been
suspended in FY2022, a decrease of$(277,771), or (100.00)%. Overall General Fund support for the
department is increasing from $618,916 in FY2021, including $400,000 provided at the Fall 2020
Special Town Meeting, to $795,319 in FY2022, including the suspension of indirect costs.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-10
Program: Culture& Recreation
5200 Recreation & Community Programs Town of Lexington, MA
Budget Summary
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Revised Projected I Add/Del I Projected Increase Increase
Tax Levy $ 214,292 $ 208,859 $ 618,916 $ 509,215 $ - $ 509,215 $(109,701) -17.72%
Enterprise Funds
Retained Earnings $ 375,000 $ 375,000 $ 375,000 $ - $ - $ - $(375,000) -100.00%
Recreation User Charges $1,284,393 $ 759,909 $ 464,036 $1,026,718 $ - $ 1,026,718 $ 562,682 121.26%
Community Center User Charges $ 473,949 $ 372,293 $ 153,135 $ 297,655 $ - $ 297,655 $ 144,520 94.37%
Golf User Charges $ 756,462 $ 759,738 $ 757,111 $ 756,348 $ - $ 756,348 $ (763) -0.10%
Investment Income $ 11,435 $ 8,176 $ -Is - $ - $ -Is - -%
Total11 Recreation
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,275,859 $1,246,075 $ 962,170 $1,342,201 $ - $ 1,342,201 $ 380,031 39.50%
Expenses $1,233,393 $1,048,149 $1,041,951 $1,247,735 $ - $ 1,247,735 $ 205,784 19.75%
Debt Service $ - $ - $ - $ - $ - $ - $ - -%
Indirect Costs(Trans.to Gen. $ 261,826 $ 269,681 $ 277,771 $ - $ - $ - $(277,771) 100.00%
Fund)
Program Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase
Total 5210 Administration $ - $ 422,614 $ 440,828 $ 413,114 $ - $ 413,114 $ (27,714) -6.29%
Total 5220 Recreation $1,334,976 $ 862,440 $ 603,219 $1,100,745 $ - $ 1,100,745 $ 497,526 82.48%
Total 5230 Pine Meadows $ 477,896 $ 444,270 $ 500,800 $ 547,800 $ - $ 547,800 $ 47,000 9.38%
Total 5240 Community Center $ 696,379 1$ 564,899 $ 459,274 $ 528,277 $ - $ 528,277 $ 69,003 15.02%
Indirect Costs $ 261,826 $ 269,681 $ 277,771 $ - $ - $ - $(277,771) 100.00%
Object Code Summary FY2019 FY2020 FY2021 FY2022 4Add/Del
FY2022 Dollar Percent
Actual Actual Revised Request Mgr's Rec. Increase Increase
Salaries&Wages $1,274,891 $1,245,956 $ 962,170 $1,342,201 $ 1,342,201 $ 380,031 39.50%
Overtime 968 118 - - - - -%
PersonalServices $1,275,859 $1,246,075 $ 962,170 $1,342,201 $1,342,201 $ 380,031 39.50%
Contractual Services $1,085,154 $ 952,915 $ 887,156 $1,050,840 $ - $ 1,050,840 $ 163,684 18.45%
Utilities $ 58,734 $ 49,981 $ 68,850 $ 82,850 $ - $ 82,850 $ 14,000 20.33%
Supplies $ 89,505 $ 45,252 $ 82,945 $ 107,045 $ - $ 107,045 $ 24,100 29.06%
Small Capital - - 3,000 7,000 - 7,000 4,000 133.33%
Expenses $1,233,393 $1,048,149 $1,041,951 $1,247,735 $ - $1,247,735 $ 205,784 19.75%
Debt $ -Is - $ - $ $ - -%
Indirect $ 261,826 $ 269,681 $ 277,771 $ - $ - $ - $(277,771) -100.00%
Total11 Recreation1 91 1: 14 13.50%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VII-11
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Section VIII: Program 6000: Human Services
This section includes detailed information about the FY2022 Operating Budget & Financing Plan for
Human Services. It includes:
• 6100-6200 Administration; Veteran's Services; Youth and Family Services
and Community Programs; and Transportation Services VIII-2
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VIII-1
Program: Human Services
6100-6200 Program Summary Town of Lexington, MA
Mission: The Human Services Department connects Lexington residents across the lifespan to
information, support and services that promote health and well being; and is responsible for managing
the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks
to identify the unmet needs of our community by providing outreach and prevention services to
families, seniors, veterans and youth.
Budget Overview: The Human Services Department is organized to provide services and support to
residents of all ages. Department Staff oversee the following divisions: Administration and Outreach,
Senior Services, Youth and Family Services, Veterans'Services and Transportation Services. Since
moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and
requests for information have increased significantly.
Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational
programming, assessments, information and referral, short-term counseling, financial assistance,
consultation on life changes, support and light case management. Veterans'services staff provide
veterans in Lexington, Bedford, and Carlisle with information, connection to State and Federal benefits,
and support, as well as work with colleagues to plan Town celebrations and special events that honor
Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel
consultation on other transit options.
Departmental Initiatives:
1. Identify and implement programming specific to diversity, equity, and inclusion, as well as
participate in Town-sponsored racial justice initiatives.
2. Continue implementation of the CHNA 15 grant funded work of the Mental Health Task Force
that includes collaboration with Town, School, and community stakeholders to assess
community mental health needs and provide aligned approached in regards to prevention,
intervention, and critical incident response services to the Lexington Community.
3. Continue implementation of action plan based on findings and recommendations from Age
Friendly needs assessment targeting domains that do not overlap with Comprehensive Plan
work. Collaborate on Comprehensive Plan work with continued participation in an advisory and
advocacy capacity.
4. Develop 3-year transit action plan in collaboration with the MBTA, adjacent towns, the Select
Board, and other Town departments as indicated through multi-survey and transit usage data,
resident feedback, and recommendations from the 128 Business Council.
5. Continue to support and promote the William James INTERFACE Referral Service to the
residents of Lexington, which has had strong utilization in the first 2+ years with over 240
referrals to the service.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VIII-2
Program: Human Services
6100-6200 Program Summary Town of Lexington, MA
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FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VIII-3
Program: Human Services
6100-6200 Program Summary Town of Lexington, MA
Authorized/Appropriated Staffing:
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Director of Human Services 1.00 1.00 1.00 1.00
Assistant Director of Senior Services 1.00 1.00 1.00 1.00
Assistant Director of Youth and Family 1.00 1.00 1.00 1.00
Services
Outreach Coordinator 1.00 1.00 1.00 1.00
Senior Services Coordinator 1.00 1.00 1.00 1.00
Senior Services Nurse 0.57 0.57 0.57 0.57
Office Manager 1.00 1.00 1.00 1.00
Municipal Clerk(Part-time)* 0.50 0.69 0.69 0.69
Veterans' Services District Director 1.00 1.00 1.00 1.00
Veterans' Services Officer 0.51 0.51 0.51 0.51
Transportation Services Manager** 0.80 0.80 1.00 1.00
Department Transportation Assistant 0.80 0.80 0.80 0.80
Registered Dietician*** PT PT PT PT
Volunteer Coordinator/Program PT PT PT PT
Assistant***
Total FTE 10.18 10.37 10.571
.'
Explanatory Notes:
*The weekly hours for the Municipal Clerk were increased from 17.5 to 24 in FY2020.
**The Transportation Services Manager position was funded to transition from 28 hours to full-time (35 hours)
in FY2021 through a program improvement.
***The part-time, hourly,temporary positions of Registered Dietician and Volunteer Coordinator were added in
FY2017 and were 100%funded by grants from the Executive Office of Elder Affairs(EOEA)and the Dana
Home Foundation through FY2019. They are funded completely by EOEA in FY2020 and the Volunteer
Coordinator position was updated to a Program Assistant position in FY20 to reflect the current needs of the
department. Available hours vary due to amount of funding.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VIII-4
Program: Human Services
6100-6200 Program Summary Town of Lexington, MA
Budget Recommendations:
The recommended FY2022 All Funds Human Services budget is $1,795,933 which is a $(6,567) or
(0.36)% decrease from the FY2021 budget. The All Funds budget includes funding from a
Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation
Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition,
the Towns of Bedford and Carlisle fund a portion of the Veterans'Services budget through an
Intermunicipal Veterans' District agreement.
The Human Services FY2022 recommended General Fund operating budget request is $1,477,465 and
reflects a $(9,357) or (0.63)% decrease from the FY2021 budget.
The General Fund operating budget for Compensation is $690,474, and reflects a $29,726 or 4.50%
increase, which reflects the cost of contractually obligated step increases and cost of living
adjustments.
The General Fund operating budget for Expenses is $786,991 and reflects a $(39,083) or (4.73)%
decrease, which is a net change that reflects an increase for contractually obligated Lexpress costs,
offset by a reduction of $15,000 from lower projected payments for veterans' benefits due to a
declining caseload, and the removal of $50,000 in Transit Service pilot programs that were funded in
FY2021, but were unable to be implemented because of the pandemic. For FY2022, funding for the
William James Interface Mental Health Referral Service will be shared between the municipal and
school budgets.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
VIII-5
Program: Human Services
6100-6200 Program Summary Town of Lexington, MA
Budget Summary - General Fund
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,008,329 $1,029,519 $ 1,324,324 $ 1,335,169 $ - $1,335,169 $ 10,845 0.82%
Veteran Benefits Reimbursement $ 56,702 $ 61,498 $ 37,498 $ 17,297 $ - $ 17,297 $(20,201) -53.87%
TDM Allocation $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ - $ 95,000 $ - -%
Fees
Lexpress Fares $ 68,529 $ 56,642 $ 30,000 $ 30,000 $ - $ 30,000 $ - -%
Total .111 • $1,228,560 1
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 544,718 $ 631,963 $ 660,748 $ 690,474 $ - $ 690,474 1$ 29,726 4.50%
Expenses $ 683,842 $ 610,696 $ 826,074 $ 786,991 1$ - $ 786,991 $(39,083) 4.73%
Total .111 • $1,228,560 1 .
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 6110 Administration $ 197,815 $ 194,900 $ 219,785 $ 226,584 $ - $ 226,584 $ 6,799 3.09%
Total 6140 Veterans'Services $ 106,824 $ 85,548 $ 103,792 $ 90,048 $ - $ 90,048 $(13,744) -13.24%
Total 6150 Youth&Family $ 100,251 $ 159,566 $ 199,773 $ 206,118 $ - $ 206,118 $ 6,345 3.18%
Services
Total 6170 Senior Services& $ 185,308 $ 156,243 $ 186,130 $ 192,959 $ - $ 192,959 $ 6,829 3.67%
Community Programs
Total 6210 Transportation $ 638,363 $ 646,403 $ 777,342 $ 761,756 $ - $ 761,756 $(15,586) -2.01%
Services
Total .111 • $1,228,560 1
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 544,718 $ 631,965 $ 660,748 $ 690,474 $ - $ 690,474 $ 29,726 4.50%
Overtime - - - - - - - -%
Personal Services $ 544,718 $ 631,965 $ 660,748 $ 690,474 $ - $ 690,474 $ 29,7261 4.50%
Contractual Services $ 655,704 $ 583,248 $ 787,494 $ 748,561 $ - $ 748,561 $(38,933) -4.94%
Utilities $ 2,590 $ 3,168 $ 3,840 $ 3,240 $ - $ 3,240 $ (600) -15.63%
Supplies $ 20,594 $ 21,389 $ 32,240 $ 31,690 $ - $ 31,690 $ (550) -1.71%
Small Capital 4,954 2,891 2,500 3,500 - 3,500 1,000 40.00%
Expenses $ 683,842 $ 610,696 $ 826,074 $ 786,991 $ - $ 786,991 $(39,083) -4.73%
Total6111 . $1,228,560 $1,242f662i• . . • 1
---------------------------------------------------------------------------------------------
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
VIII-6
Program: Human Services
6100-6200 Program Summary Town of Lexington, MA
Budget Summary - Revolving Funds* and Grants
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
EOEA Grant $ 94,567 $ 94,762 $ 94,764 $ 94,764 $ - $ 94,764 $ - -%
Veterans Services Regional $ 41,231 $ 58,293 $ 89,671 $ 92,461 $ - $ 92,461 $ 2,790 3.11%
Funding
Senior Services Revolving Fund* $ 71,666 $ 33,638 $ 75,000 $ 75,000 $ - $ 75,000 $ - -%
MBTA Grant $ 52,000 $ 54,080 $ 56,243 $ 56,243
Total .111 • • $ 259,464 $ 240,77391 1
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriations Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
EOEA Grant $ 94,762 $ 89,721 $ 94,764 $ 94,764 $ - $ 94,764 $ - -%
Personal Services $ 56,735 $ 62,628 $ 67,057 $ 67,346 $ - $ 67,346 $ 289 0.43%
Expenses $ 38,027 $ 27,093 $ 27,707 $ 27,418 $ - $ 27,418 $ (289) -1.04%
Veterans'Services Regional
Funding $ 42,080 $ 57,936 $ 89,671 $ 92,461 $ - $ 92,461 $ 2,790 3.110/o
Personal Services $ 40,935 $ 55,670 $ 87,326 $ 90,116 $ - $ 90,116 $ 2,790 3.19%
Expenses $ 1,145 $ 2,266 $ 2,345 $ 2,345 $ - $ 2,345 $ - -%
Senior Services Revolving Fund
Expenses $ 52,895 $ 38,157 $ 75,000 $ 75,000 $ - $ 75,000 $ - I -%
MBTA Grant-Transportation Services
Expenses $ 53,410 $ 54,080 $ 56,243 $ 56,243 $ - $ 56,243 $ - -
Total 6111 . . 91 1
-------------------------------------------------------------
Budget Summary - All Funds
Appropriation Summary(All FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 642,388 $ 750,261 $ 815,131 $ 847,936 $ - $ 847,936 $ 32,805 4.02%
Expenses $ 829,318 $ 732,293 $ 987,369 $ 947,997 $ - $ 947,997 $(39,372) -3.99%
Total .111 Human Services 1. $1,482,554 $ 1,802,500 $ 1,795,933 • • . 1
(All Funds)
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
VIII-7
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Section IX: Program 7000: Land Use, Health and
Development Department
This section includes detailed information about the FY2022 Operating Budget & Financing Plan for the
Land Use, Health and Development Department. It includes:
• 7100-7400 Summary IX-3
• 7110 Building and Zoning IX-10
• 7120 Administration IX-14
• 7130 Conservation IX-16
• 7140 Health IX-20
• 7200 Planning IX-24
• 7300 Economic Development IX-28
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-1
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Program: Land Use, Health and
Development Department
7100-7400 Program Summary Town of Lexington, MA
Mission: The Land Use, Health and Development Department includes those departments that
manage and promote residential and commercial development in Lexington while protecting the health
and safety of residents through local bylaws, regulations, and best practices, as well as State statutes
and regulations, in the areas of public health, building code, zoning, economic development, wetland
protection, conservation and land-use. By consolidating these various operations under the
management of an Assistant Town Manager, the Town is able to further streamline code enforcement,
program and policy development, and outreach and educational activities related to commercial,
residential and public development.
Budget Overview: The Land Use, Health and Development Department is comprised of: Building
and Zoning, Conservation, Health, Planning and Economic Development.
• Building and Zoning is responsible for enforcing the State building, electrical, gas and plumbing
codes, the local zoning bylaw, and Architectural Access Board Regulations.
• Conservation is responsible for administering and enforcing the State and local wetland protection
codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town-
owned conservation land, and providing outreach and education concerning natural and watershed
resources.
• Public Health is responsible for enforcing State and local health codes, administering health
screening and vaccination programs, evaluating community health needs and developing
intervention programs to prevent disease and disability.
• Planning supports the Planning Board in the administration of the Subdivision Regulations, the
determination of adequacy of unaccepted streets, the granting of special permits for residential
development, site plan review and granting of special permits within the commercial manufacturing
district, and the review of planned development district proposals that go to Town Meeting. In
addition, the staff engages in short- and long-term planning in regard to growth and development
issues in Lexington, being active participants in various committees dealing with issues of
transportation, affordable housing and economic development, as well as participating in regional
and statewide initiatives.
• Economic Development works to encourage new investment and support our local businesses. It
serves as a liaison for businesses and works to address business-related issues from Center parking
to updating land use policy. The Office also works to retain and expand local businesses by
providing information, conducting research, supporting a visitor-based economy, and leveraging
State economic development tools and resources designed to improve the business environment.
The Economic Development Office manages the Visitors Center and Tourism operations.
Departmental Initiatives:
1. Implement the Select Board's health and development-related goals associated with the work of
the Department.
2. Implement high priority and near-term action steps and recommendations of the
Comprehensive Plan Update.
3. Implement initiatives, policies and plans of the Board of Health, especially with respect to
completing the dispensing of the COVID vaccine to Lexington residents and others, as required.
4. With the Engineering Division, support the community input on the Bedford Street/Hartwell
Avenue 25% design development.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-3
Program: Land Use, Health and
Development Department
7100-7400 Program Summary Town of Lexington, MA
Assistant Town Manzge r
ff or Deve lRayament
Administrative
Assistart Office Manager
Defrsmient
&wsv� aruar,�d.�m.
. _ :w .w.__ _._ �...... .w.w r _.�w�w
� w.._ � Ecutntrrweit
P uRabt 4Eealth Cron avat rn Ru'iIdi g
p{{ PlanrsngPZire cr CeDrector
¢Zrrecrtur Curets r C.rrrnissicner p EDwretaatr
111 EEE I I
Conservation AssistantPuriktfung AssistantHennkrg Ec� tr is �isattrsCanter
Public H^{eafth Nurse , � � DeareDrns rent.
Coordinator Commissioner gg99 Nestor Manager
Coordinator,
.....,...... ....,..... .....�. d,a.......... _�.... ...._.....-----
_............�,..
Health Agents Ranger Electric Inspectors: Planner Visitors Center Staff
---------------------., ._____............................_,., �........,�.�.,....,.�.,,
BUi0ing Inspectors Planning Department Liberty Rifle and
Assistant Bantle Green Staff
.. Plumbing/Gas
Inspectors
Zoning Enforcement
Administrator
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-4
Program: Land Use, Health and
Development Department
7100-7400 Program Summary Town of Lexington, MA
Authorized/Appropriated Staffing
FY2O19 FY2020 FY2O21 FY2022
Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Administration Dept Office Manager 1 1 1 1
Administration Dept Assistants 4 4 4 4
Economic Development Director 1 1 1 1
Economic Development Coordinator 1 1 1 1
Visitor Services Manager 1 1 1 1
Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75
Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Liberty Ride Coordinator 0.7 0.7 0.7 0.7
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Planning Dept. Assistant 1 1 1 1
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Public Health Director 1 1 1 1
Public Health Agents* 1 1 2 2
Public Health Nurse** 0.6 0.6 0.6 0.6
Building Commissioner 1 1 1 1
Asst Building Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-time Electric Inspector 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector 1 0.14 1 0.14 1 0.14 1 0.14
Part-time Building Inspector 1 0.38 1 0.38 1 0.38 1 0.38
Total
Seasonal
Explanatory Notes:
*A second Health Agent was funded in FY2021 via a program improvement.
**The full-time Public Health Nurse is shared between Lexington (.6)and Belmont(A) per Nursing
Services Agreement executed in FY2009.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-5
Program: Land Use, Health and
Development Department
7100-7400 Program Summary Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Land Use, Health and Development Department budget, inclusive
of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering Review
and Health Program Revolving Funds, is $3,179,013, which is a $53,653 or 1.72% increase from the
FY2021 budget.
The FY2022 recommended Land Use, Health and Development General Fund operating budget is
$2,693,989 which is a $52,928, or 2.00% increase from the FY2021 General Fund budget.
The General Fund operating budget for Compensation is $2,171,252 and reflects a $57,178 or 2.70%
increase, which funds contractually obligated cost of living and step increases.
The General Fund operating budget for Expenses is $522,737 and reflects a decrease of$(4,250) or
(0.81)%, which is a net change that reflects realigning the budget to reflect historical spending at
Building and Zoning ($15,000), removing a one-time program improvement for Across Lexington
brochure printing at Administration ($9,000), and removing one-time Hartwell Avenue outreach costs at
Economic Development ($16,300); offset by increasing support for the Visitors Center by $25,000 to a
total of$94,000 in FY2022, and increasing Marketing ($6,000) and Subscriptions ($5,000) for the
Economic Development Office.
The FY2022 recommended budget for the Residential Engineering Review, Health Program, Liberty
Ride, and Visitor Center revolving funds is $582,624, an increase of$725 or 0.12%, which reflects
ongoing adjustments as the Visitors Center anticipates a full reopening at their permanent location
following the impact of the pandemic.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
(reflected in (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Part-Time Administrative $ 33,879 $ 16,426 $ 50,305 $ — $ — $ — $ 50,305
Assistant
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-6
Program: Land Use, Health and
Development Department
7100-7400 Program Summary Town of Lexington, MA
Budget Summary - General Fund
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ (493,553) $ (721,910) $ 848,161 $ 893,389 $ - $ 893,389 $ 45,228 5.33%
TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -%
Center Impr. District Stab. Fund $ 27,000 $ 27,000 $ - $ - $ - $ - $ - -%
Fees&Charges
Departmental Fees $ 69,385 $ 77,773 $ 49,200 $ 56,900 $ - $ 56,900 $ 7,700 1 15.65%
Licenses&Permits $2,442,867 1$2,711,117 $ 1,697,700 1$1,697,700 $ - $1,697,700 $ - I -%
Total11 'll • $2,091,6999:1 $ 2,641,06111 '
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del I Mgr's Rec. Increase I Increase
Compensation $1,732,512 1$1,829,044 $ 2,114,074 1$2,171,252 $ - $2,171,252 $ 57,178 1 2.70
Expenses $ 359,187 $ 310,936 $ 526,987 1$ 522,737 $ - $ 522,737 $ (4,250) -0.81%
Total 11 'll • 19 ••. $2,139,980 $ 2f641,061 $2f693,989 •• •8• • : 2.00%
Level-Service Requests FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 7110 Building&Zoning $ 561,245 $ 609,689 $ 637,970 $ 640,862 $ - $ 640,862 $ 2,892 0.45%
Total 7120 Administration $ 419,033 $ 429,696 $ 551,243 $ 553,500 $ - $ 553,500 $ 2,257 0.41%
Total 7130 Conservation $ 236,134 $ 214,574 $ 264,797 $ 255,027 $ - $ 255,027 $ (9,770) -3.69%
Total 7140 Health $ 270,435 $ 252,755 $ 365,354 $ 400,951 $ - $ 400,951 $ 35,597 9.74
Total 7200 Planning $ 266,912 $ 323,020 $ 424,414 $ 434,992 $ - $ 434,992 $ 10,578 2.49%
Total 7300 Economic $ 337,940 $ 310,245 $ 397,283 $ 408,657 $ - $ 408,657 $ 11,374 2.86%
Development
Total 11 'll . $2,091,6999:1 $ 2,641f06111 '
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,718,043 $1,816,222 $ 2,080,623 $2,136,687 $ - $2,136,687 $ 56,064 2.69%
Overtime $ 14,469 $ 12,822 $ 33,451 $ 34,565 $ - $ 34,565 $ 1,114 3.33%
Personal Services $1,732,512 $1,829,044 $ 2,114,074 $2,171,252 $ - $2,171,252 $ 57,178 2.70
71.
Contractual Services $ 304,079 $ 165,152 $ 408,376 $ 374,526 $ - $ 374,526 $ (33,850) -8.29%
Utilities $ 11,962 $ 10,062 $ 12,461 $ 13,111 $ - $ 13,111 $ 650 5.22%
Supplies $ 43,146 $ 135,723 $ 106,150 $ 135,100 $ - $ 135,100 $ 28,950 27.27%
Small Capital - - - - - - - -%
Expenses $ 359,187 $ 310,936 $ 526,987 $ 522,737 $ - $ 5227737 $ (4,250) -0.81
Total11 'll . 19 •:1 $ 2,641f06111 '
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-7
Program: Land Use, Health and
Development Department
7100-7400 Program Summary Town of Lexington, MA
----------------------------------------------------
Budget Summary - Revolving Funds
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Residential Engineering Review $Revolving Fund - $ - $ 57,600 $ 57,600 $ - $ 57,600 $ - -
Health Programs Revolving Fund $ 33,291 $ 22,654 $ 45,000 $ 45,000 $ - $ 45,000 $ - -%
Lab Animal Permits Revolving Fund $ - $ - $ 40,000 $ 40,000 $ - $ 40,000 $ - -%
Liberty Ride Revolving Fund $ 179,041 $ 125,800 $ 195,000 $ 195,000 $ - $ 195,000 $ - -%
Visitor Center Revolving Fund $ 147,613 $ 39,309 $ 247,000 $ 247,000 $ - $ 247,000 $ - -0/0
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
(Revolving Funds) Actual Actual JAppropriation Request Add/Del Mgr's Rec. Increase Increase
7110-Residential Engineering Review
Expenses Is - Is - $ 57,600 $ 57,600 $ - $ 57,600 $ - I -%
7140-Health Programs
Expenses $ 36,197 $ 45,719 $ 45,000 $ 45,000 $ - $ 45,000 $ - -%
7140-Lab Animal Permits
Expenses $ - $ - $ 40,000 $ 40,000 $ - $ 40,000 $ - -%
7320-Liberty Ride $ 182,274 $ 139,510 $ 193,263 $193,263 $ - $ 193,263 $ - -%
Compensation $ 59,280 $ 41,715 $ 68,200 $ 68,200 $ - $ 68,200 $ - -%
Expenses $ 122,994 $ 97,795 $ 125,063 $ 125,063 $ - $ 125,063 $ - -%
7340-Visitor Center $ 170,309 $ 44,359 $ 246,036 $246,761 $ - $ 246,761 $ 725 0.29%
Compensation IT 107,855 IT 18,459 IT 131,238 IT 138,541 $ - IT 138,541 IT 7,303 1 5.56%
Expenses $ 62,454 $ 25,899 $ 114,798 1$ 108,220 $ - $ 108,220 $ (6,578) -5.73%
Total00 00 :0
------------------------------------------------------------
Budget Summary - All Funds
Appropriation Summary(All FY2019 FY2020 FY2021 FY2022 I Manager's FY2022 I Dollar Percent
Funds) Actual I Actual I Appropriation Request Add/Del I Mgr's Rec. Increase Increase
Compensation $1,899,647 $1,889,218 $ 2,313,512 1$2,377,993 1$ - 1$2,377,993 $ 64,481 2.79%
Expenses $ 580,832 $ 480,350 $ 811,848 1$ 801,020 $ - $ 801,020 $ (10,828) 1.33%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-8
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Program: Land Use, Health and Development
Department
7110 Building & Zoning Town of Lexington, MA
Mission: The Building and Zoning Department is a regulatory function with the goal of protecting the
health and safety of residents. This role is fulfilled through the enforcement of building, zoning and
land use regulations.
Budget Overview: The Building and Zoning Department enforces state building, electrical, plumbing,
gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff,
comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors,
Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review
construction drawings and specifications, issue permits, inspect new construction, conduct periodic
inspections of restaurants, day care centers, schools, religious institutions, museums, places of public
assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code
compliance.
Division Initiatives:
1. Continue the efforts to improve and administer the online permitting system, helping applicants
obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical,
plumbing and gas permits to be applied for electronically. This permitting system allows applicants
to do much of their work from their office or home, thereby saving time and money from having to
visit the Town offices.
2. To issue all annual inspection certificates, certificates of occupancy and restaurant occupancy
certificates electronically via ViewPoint Cloud.
3. Continue to implement the Laserfiche Document Imaging Software for Building and Zoning Permit
records, including converting historical records to digital format and migrating into software.
4. Add new inspections to the current work load of the Building Inspectors for all new homes and
large additions for roof and stormwater compliance.
5. Assist the planning office in amending the zoning bylaw to address small garden sheds and heights
of walls in residential districts.
6. Educate and enforce the new groundwater zoning bylaw.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-10
Program: Land Use, Health and Development
Department
7110 Building & Zoning Town of Lexington, MA
Assistant Towns Manager'
four Development
Offiice Il° ain.a �er-
Office of Il�and Use
Department
As sist'ants
Building
Commissioner
Assistant Buiidia�' ciniin Ertfvrcernent Pluia� a;s
C i rrmassiivaer Electric f 5pect rs B�uiil4din Inspectors Administrator hspfe° ores
Authorized/Appropriated Staffing
FY2O19 FY2O2O FY2O21 FY2O22
Budget Budget Budget Request
Building Commissioner 1 1 1 1
Asst. Bldg. Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspector 1 1 1 1
Part-time Electric Inspector* 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14
Part-time Building Inspector* 0.38 0.38 0.38 0.38
• .
Total
*The hours budgeted for part-time inspectors are filled by multiple individuals,as available.
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
IX-11
Program: Land Use, Health and Development
Department
7110 Building & Zoning Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Building and Zoning budget is $698,462 a $2,892 or 0.42%
increase from the FY2021 budget.
The FY2022 recommended General Fund Building and Zoning budget is $640,862 a $2,892 or 0.45%
increase from the FY2021 budget.
The recommended budget for Compensation is $592,272 and reflects a $17,042, or 2.96% increase,
which is due to contractually obligated step increases and cost of living adjustments.
The recommended budget for Expenses is $48,590 and reflects a decrease of$(14,150) or (22.55)%
from FY2021, due to adjusting the budget to better align with past spending levels.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-12
Program: Land Use, Health and Development
Department
7110 Building & Zoning Town of Lexington, MA
Budget Summary:
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $(1,851,922) $(2,096,778) $ (1,049,730) $(1,046,838) $ - $(1,046,838 $ 2,892 -0.28%
Directed Funding
Departmental Fees $ 16,585 $ 12,210 $ 12,500 $ 12,500 $ - $ 12,500 $ - -%
Licenses and Permits $ 2,396,582 1$ 2,694,257 $ 1,675,200 $ 1,675,200 1$ - $1,675,200 $ F
-%
Total1Building . . Zoning .196 • 1 640,862 .41 : 1 '
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 522,958 $ 582,335 $ 575,230 $ 592,272 $ - $ 592,272 $ 17,042 2.960/u
Expenses $ 38,287 $ 27,355 $ 62,740 $ 48,590 $ - $ 48,590 $ (14,150) -22.550/u
Total1 Building and Zoning • 619 1 641 :6 41 :6 0.451
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 518,569 $ 577,238 $ 569,095 $ 585,933 $ - $ 585,933 $ 16,838 2.96%
Overtime 4 388 5 096 6,135 6,339 - 6,339 204 3.33%
Personal Services $ 522,958 $ 582,335 $ 575,230 $ 592,272 $ - $ 592,272 $ 17,042 2.96%
Contractual Services $ 27,591 $ 5,444 $ 51,640 $ 36,640 $ - $ 36,640 $ (15,000) -29.05%
Utilities $ 7,277 $ 5,635 $ 6,200 $ 6,800 $ - $ 6,800 $ 600 9.68%
Supplies $ 3,420 $ 16,275 $ 4,900 $ 5,150 $ - $ 5,150 $ 250 5.10%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 38,287 $ 27,355 $ 62,740 $ 48,590 $ - $ 48,590 $ (14,150) -22.55%
Total 1 Building . • Zoning $ 561,245 $ 609,689 • 1 .41 .41 0.4511
----------------------------------------------------Budget Summary - Revolving Funds*
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources j /
Actual Actual Estimate Projected Add Del I Projected Increase Increase
Residential Engineering Review $ -Is - $ 57,600 $ 57,6001 1$ 57,600 $ - -%
1 . .11 .11 .11
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
(Revolving Funds) Actual Actual JAppropriation Request Add/Del I Mgr's Rec. Increase Increase
7110-Residential Engineering Review Revolving Fund
Expenses Is -Is - $ 57,600 $ 57,600 $ 57,600 $ - -%
Total1 . .11 .11 .11
-------------------------------------------------------------
Budget Summary - All Funds
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 522,958 $ 582,335 $ 575,230 $ 592,272 $ - $ 592,272 $ 17,042 2.96%
Expenses $ 38,287 $ 27,355 $ 120,340 $ 106,190 $ - $ 106,190 $ (14,150) -11.76%
Total1 B&Z-All Funds $ 561,245 $ .19 .:• 695,570 698,462 698,462 :• 1 '
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
IX-13
Program: Land Use, Health and Development Department
7120 Administration Town of Lexington, MA
Mission: To develop comprehensive regulatory and technical assistance services to town residents
and commercial entities transacting development business with the Town.
Budget Overview: Administration provides management oversight and administrative support to the
Building and Zoning, Health, Conservation, Planning and Economic Development Departments and to
the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts
Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town
Manager, an Office Manager, Administrative Assistant and four Department Assistants, schedules and
coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs
data into Access databases, maintains files, circulates petitions among Town boards and officials,
prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with
the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits,
and files all final documentation. The Assistant Town Manager for Development position oversees all
operations of the six divisions within the Land Use, Health and Development Department.
Division Initiatives:
1. Develop written procedures for administrative workflow for permit intake processing and permit fee
payment processing.
2. Develop written procedures for administrative support to the managers supporting boards and
commissions
3. Refine and expand Health and Conservation permit applications and workflow in ViewPoint
permitting software.
Assistant Town Manager
for D ve[opmeint
Administrative
Assistant
Office Manager
Department
Assistants
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Office Manager 1 1 1 1
Department Assistants 4 4 4 4
Total FT/PT 7 FT 7 FT 7 FT 7 FT
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-14
Program: Land Use, Health and Development Department
7120 Administration Town of Lexington, MA
Budget Recommendations:
The recommended FY2022 General Fund budget for the Office of Administration is $553,500, an
increase of$2,257 or 0.41% from the FY2021 budget.
The General Fund operating budget for Compensation is $503,200 and reflects an increase of$13,257
or 2.71% for contractually obligated step increases and cost of living adjustments.
The General Fund operating budget for Expenses is $50,300 and reflects a net decrease of$(11,000)
or (17.94)%, which incorporates adjustments to reflect actual expenditures as well as removal of one-
time funding to reprint ACROSS Lexington brochures.
Program Improvement Requests:
None requested.
Budget Summary:
FY2019 I FY2020 I FY2021 I FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 407,833 $ 421,596 $ 537,543 $ 532,100 1$ - $ 532,100 $ (5,443) -1.01%
Directed Funding
Departmental Fees $ 11,200 1$ 8,100 $ 13,700 $ 21,400 $ - $ 21,400 1$ 7,7001 56.20%
Total . • 00 $ $ 553,500 $ 2,257 •
Appropriation Summary
FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.I Increase Increase
Compensation $ 385,970 $ 415,527 1$ 489,943 $ 503,200 1$ - $ 503,200 $ 13,257 2.71%
Expenses $ 33,063 $ 14,169 1$ 61,300 $ 50,300 $ - $ 50,300 $ (11,000) -17.94%
Total1 Administration $ 419,033 .•. $ 551,243 $ 553,500 11 $ 2,257 •
FY2019 FY2020 FY2021 FY2022 E$Add
r's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request el Mgr's Rec. Increase Increase
Salaries&Wages $ 378,748 $ 410,923 $ 477,690 $ 490,539 - $ 490,539 $ 12,849 2.69%
Overtime 7,222 4 604 12,253 12,661 - 12,661 408 3.33%
Personal Services $ 385,970 $ 415,527 $ 489,943 $ 503,200 - $ 503f200 $ 13,257 2.71%
Contractual Services $ 26,832 $ 8,746 $ 52,900 $ 43,200 $ - $ 43,200 $ (9,700) -18.34%
Utilities $ 600 $ 614 $ 600 $ 600 $ - $ 600 $ - -%
Supplies $ 5,631 $ 4,809 $ 7,800 $ 6,500 $ - $ 6,500 $ (1,300) -16.67%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses 1$ 33,063 $ 14,169 $ 61,300 $ 50,300 $ - $ 50,300 $ (11,000) -17.94%
Total . . 00 00 $ 2,257 •
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-15
Program: Land Use, Health and Development Department
7130 Conservation Town of Lexington, MA
Mission: To protect the health and safety of Town residents through education about and regulation
of and management of natural areas and wetlands.
Budget Overview: The Conservation Office provides administration, interpretation and enforcement
of all applicable State laws and Local codes; counsel, guidance and education to the public on
environmental issues; research and reports on relevant issues for the Conservation Commission
meetings to aid the Commission in key decision making; enforcement of permit conditions through
construction inspections; management of conservation areas and the Land and Watershed Stewardship
Program. The Conservation Director manages and supervises the Conservation staff and operations
and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory,
professional and technical work in connection with managing and directing comprehensive
environmental programs.
Division Initiatives:
1. Onboard newly hired employees and provide a comprehensive orientation, training, and
development program.
2. Complete a comprehensive analysis of the conversion of historical conservation records to digital
format and migration into the Laserfiche Document Imaging Software property address records and
update missing records as necessary.
3. Complete the implementation of the inspection component of the ViewPoint Cloud Software for
conservation permits to provide for a comprehensive electronic permit management and tracking
system.
4. Implement Novus Agenda Software for Conservation Commission Meeting management.
5. Plan for and acquire open space parcels as prioritized by the Conservation Commission.
6. Implement the numerous conservation land management projects, including meadows
preservation, trail and boardwalk construction, signage and kiosks installation, Parker Meadow
Universal Accessible Trail Construction (FY2021 CPA), Wright Farm Conceptual Site Access Design
and Parking (FY2021 CPA), Willard's Woods Land Management Planning and Accessible Design
(FY2020), and the Open Space and Recreation Plan 7-Year Update (Subject to FY2022 CPA Capital
funding request).
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-16
Program: Land Use, Health and Development Department
7130 Conservation Town of Lexington, MA
AsslstantTown Manager
f6r(Development
Cffice Marnagar_
Cffi c e of Land Ursa
Department
Assistants
---
Conservation Conservation
Directur Commission
yypp l
Conservation Land U se
Coordinator Ranger
Authorized/Appropriated Staffing
FY2O19 FY2O2O FY2O21 FY2O22
Budget Budget Budget Request
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 1 0.26 1 0.26 1 0.26 1 0.26
Seasonal Land Management Interns I Seasonals I Seasonals I Seasonals I Seasonal
Total
Seasonals •nals Seasonals Seasonals
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-17
Program: Land Use, Health and Development Department
7130 Conservation Town of Lexington, MA
Budget Recommendations:
The recommended FY2022 General Fund Conservation budget is $255,027, a decrease of$(9,770) or
(3.69)% from the FY2021 budget.
This includes a $(10,570) or (4.59)% decrease in compensation which is a net change reflecting staff
turnover savings, offset by contractually obligated step increases and cost of living adjustments.
Expenses reflect a increase of $800, or 2.32%, to provide enhanced meadow maintenance for the
Daisy Wilson Meadow Preservation project funded in FY2021 from Community Preservation Act
funding.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-18
Program: Land Use, Health and Development Department
7130 Conservation Town of Lexington, MA
Budget Summary:
FY2019 FY2020 I FY2021 I FY2022 I Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del I Projected I Increase Increase
Tax Levy $ 230,034 $ 211,274 $ 261,797 $ 252,027 $ - $ 252,027 $ (9,770) -3.73%
Directed Funding
Fees $ 6,100 $ 3,300 $ 3,000 $ 3,000 $ - $ 3,000 $ -I -%
Total • • • • .•
Appropriation FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 205,030 $ 192,861 $ 230,350 $ 219,780 $ - $ 219,780 $ (10,570) -4.59%
Expenses $ 31,104 $ 21,713 $ 34,447 $ 35,247 $ - $ 35,247 $ 800 2.32%
Total1 Conservation1 • 1
Object Code FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 203,227 $ 191,510 $ 227,371 $ 216,701 $ - $ 216,701 $ (10,670) -4.69%
Overtime 1,803 1,351 2,979 3,079 - 3,079 100 3.36%
Personal Services $ 205,030 $ 192,861 $ 230,350 $ 219,780 $ - $ 219,780 $ (10,570) -4.59%
Contractual Services $ 23,078 $ 11,309 $ 25,886 $ 26,636 $ - $ 26,636 $ 750 2.90%
Utilities $ 2,735 $ 2,389 $ 2,861 $ 2,911 $ - $ 2,911 $ 50 1.75%
Supplies $ 5,290 $ 8,015 $ 5,700 $ 5,700 $ - $ 5,700 $ - -%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses 1$ 31,104 $ 21,713 $ 34,447 $ 35,247 $ - $ 35,247 $ 800 2.32%
Total • • • • •
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-19
Program: Land Use, Health and Development Department
7140 Health Town of Lexington, MA
Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health
Department is to prevent disease and promote wellness in order to protect and improve the health and
quality of life of its residents, visitors and workforce.
Budget Overview: The Health Department manages disease prevention and surveillance programs
designed to protect the health of the community. Programs include but are not limited to public health
education, infectious disease surveillance and case investigation activities, oversight and enforcement
of all state and local community health and environmental health regulations, mosquito-borne disease
prevention efforts, public vaccination clinics, and public health emergency planning and response
efforts. The Health Department staff is comprised of the Health Director, two Health Agents, and a
part-time Public Health Nurse.
Division Initiatives:
1. Update local public health regulations for rDNA, Body Art, and Animal Keeping to remain up-to-
date with best practices and scientific advances.
2. Continue to enhance customer service satisfaction and improve staff efficiency by updating
Board of Health permit applications in ViewPoint Cloud, with particular focus on the following
record types: retail food, temporary food, mobile food, food plan review, public swimming pool,
rDNA, Animal Keeping and Recreational Camps for Children. Begin to implement field
inspection capacity with ViewPoint Cloud through integration of fillable PDF inspection forms for
the aforementioned record types.
3. Respond to all inquiries, complaints, and concerns from the public and staff in a timely fashion.
Perform a sufficient number of routine inspections to ensure compliance with state and local
regulations.
4. Finalize Emergency Dispensing Site (EDS) plan for emerging infectious disease threats (e.g.,
pandemic influenza, bioterror agents) and facilitate local exercises and drills as required by the
Massachusetts Department of Public Health. Continue to work with Region 4A to improve
regional collaboration and MRC volunteer participation in Lexington.
5. Update and exercise public health mass shelter plans, develop shelter intake and medical triage
forms, and develop a checklist for environmental health risk management in shelters.
6. Engage and convene community partners to broaden public health preparedness planning
efforts to include people with disabilities and considerations for access and functional needs in
the scope of EDS and shelter plans in accordance with Massachusetts Department of Public
Health (MDPH) guidance.
7. Continue to serve as a local resource for public education and outreach on the impacts of
climate change on health. Collaborate with the Sustainability Director.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-20
Program: Land Use, Health and Development Department
7140 Health Town of Lexington, MA
Assistant Town Mana er
for Development
Office Manager-
Office of Land Use
Department
Assistants
a btlit Health Board of Health
Director
F
iic Heatlth N.rse Agents Heath
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Public Health Director 1 1 1 1
Public Health Agents* 1 1 2 2
Public Health Nurse ** 0.6 0.6 0.6 0.6
Total
Total
*In FY2021, a second Public Health Agent was added via a program improvement.
**The full-time Public Health Nurse is shared between Lexington (.6) and Belmont(A) per Nursing
Services Agreement executed in FY2009.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-21
Program: Land Use, Health and Development Department
7140 Health Town of Lexington, MA
Budget Recommendations:
The recommended FY2022 All Funds Health budget inclusive of the General Fund operating budget and
the Health Program Revolving Fund, which funds health clinics, is $445,951. The recommended
budget is a $35,597 or 8.67% increase from the FY2021 budget.
The FY2022 recommended Health General Fund operating budget is $400,951, which is a $35,597 or
9.74% increase from the FY2021 General Fund budget.
The General Fund operating budget for Compensation is $311,401 and reflects a $37,097 or 13.52%
increase, which funds the cost of contractually obligated step increases and salary increases.
The General Fund operating budget for Expenses is $89,550 and reflects a $(1,500) or (1.65)%
decrease, which reflects a $1,500 decrease in staff mileage and travel expenses.
The FY2022 Health Programs Revolving Fund is recommended at $45,000 which is level-funded from
the FY2021 authorization. First authorized in FY2021, a revolving fund for Lab Animal Permits is
recommended at $40,000 to handle inspections for an increasing number of lab animals in the
commercial and industrial properties in town.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-22
Program: Land Use, Health and Development Department
7140 Health Town of Lexington, MA
Budget Summary - General Fund
Funding Sources
FY2019 I FY2020 I FY2021 I FY2022 I Manager's FY2022ed Dollar Percent
Actual Actual Estimate Projected Add/Del Project Increase Increase
Tax Levy $ 224,150 $ 235,895 $ 342,854 $ 378,451 $ - $ 378,451 $ 35,597 10.38%
Directed Funding
Permits $ 46,285 1$ 16,860 $ 22,500 $ 22,500 $ 22,500 1$ - -%
Total1 Health $ 270,435 $ 252,755 $ 365,35411 • 11
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 200,404 $ 207,852 $ 274,304 $ 311,401 $ - $ 311,401 $ 37,097 13.52%
Expenses $ 70,031 $ 44,903 $ 91,050 1$ 89,550 $ - $ 89,550 $ (1,500) -1.65%
Total 1 Health $ 270,435 $ 252f755 $ 365,354 $ 400f95111
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 200,404 $ 206,941 $ 272,591 $ 309,631 $ - $ 309,631 $ 37,040 13.59%
Overtime - 910 1713 1770 - 1770 57 3.33%
Personal Services $ 200,404 $ 207,852 $ 274,304 $ 311,401 $ - $ 311,401 $ 37,097 13.52%
Contractual Services $ 65,455 $ 43,273 $ 82,000 $ 80,500 $ - $ 80,500 $ (1,500) -1.839/o
Utilities $ 1,350 $ 1,102 $ 2,800 $ 2,800 $ - $ 2,800 $ - -%
Supplies $ 3,226 $ 529 $ 6,250 $ 6,250 $ - $ 6,250 $ - -%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 70,031 $ 44,903 $ g1,050 $ 89,550 $ - $ 89,550 $ (1,500) -1.65010
Total1 Health $ 270,435 $ 252f755 $ 365,354 $ 400,95111
.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-Budget Summary - Revolving Funds*
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Health Programs Revolving $ 33,291 $ 22,654 $ 45,000 $ 45,000 $ 45,000 $ - -%
Fund
Lab Animal Permits Revolving $ - $ - $ 40,000 $ 40,000 $ 40,000 $ - -%
Fund
Total 41 Health $ 33,291 $ 22f654 $ 85,000 111 111
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
7140-Health Programs Revolving Fund
Expenses $ 36,197 $ 45,719 $ 45,000 $ 45,000 $ - $ 45,000 $ -I -%
7140-Lab Animal Permits Revolving Fund
Expenses Is -Is - $ 40,000 $ 40,0001 1$ 40,000 $ - -%
Total1 Health $ 36,197 $ 45f719 $ 85,000 111 111
-----------------------------------------------------------
Budget Summary - All Funds
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase increase
Compensation $ 200,404 1$ 207,852 $ 274,304 $ 311,401 1$ - $ 311,401 $ 37,097 13.52%
Expenses $ 106,228 $ 90,622 $ 136,050 1$ 134,550 $ - $ 134,550 $ (1,500) -1.10%
Total1 Health-All Funds $ 306,6321
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-23
Program: Land Use, Health and Development Department
7200 Planning Town of Lexington, MA
Mission: The Planning Office helps residents envision and work toward a community that serves the
needs of all its citizens and to manage growth and change. The Planning Office provides staff
assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development
permit applications for residential and commercial projects.
Budget Overview: The Planning Office supports the Planning Board in the administration of the
Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special
permits for residential development, site plan review and granting of special permits, as well as
reviewing zoning amendments and planned development district proposals that go to Town Meeting.
In addition, the staff engages in short- and long-term planning regarding growth and development
issues in Lexington, actively participants in various committees dealing with transportation, affordable
housing, economic development, as well as regional and statewide initiatives.
The planning staff participates on the Development Review Team, the Economic Development Advisory
Committee, the Housing Partnership Board, the Transportation Safety Group, Parking Management
Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning
Organization.
Division Initiatives:
1. Implement Comprehensive Plan (LexingtonNext) Action Plan.
2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with
LexingtonNext, the Comprehensive Plan.
3. Establish an expedited, transparent, and engaging permitting process that is clear and
consistent for all projects.
4. Collaboratively work with members of the Land Use, Health, and Development (LUHD)
Department and other members of staff to plan and execute short and long-term planning
initiatives.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-24
Program: Land Use, Health and Development Department
7200 Planning Town of Lexington, MA
Assistant Town Manager
for Development
................................
Office Manager-
Office of Land We
Department
Assi,,tant,,
"I..............................
Nanning Director Nannmng Board
snstant Planning Planner Pilannmg
DIrec or Department A,-,istan
E r.............................
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Planning Director I 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Administrative Assistant 1 1 1 1
Total FTE 4 4 4 4
Total FT/PT 4 FT 4 FT 4 FT 4 FT
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-25
Program: Land Use, Health and Development Department
7200 Planning Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended General Fund Planning Department budget is $434,992, which is an
increase of$10,578 or 2.49% from the FY2021 budget.
The General Fund operating budget for Compensation is $357,642 and reflects a $10,578 or 3.05%
increase from the FY2021 budget, due to contractually obligated step increases and cost of living
adjustments.
The recommended budget for Expenses is $77,350 and is level-funded from FY2021.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-26
Program: Land Use, Health and Development Department
7200 Planning Town of Lexington, MA
Budget Summary
Funding Sources FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 231,412 $ 268,858 $ 404,414 $ 414,992 $ - $ 414,992 $ 10,578 2.62%
Directed Funding
Fees $ 35,500 1$ 54,163 1$ 20,000 $ 20,000 $ - $ 20,000 $ -I -%
Total •• Planning $ 266,912 $ 323,020
Appropriation FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 227,341 $ 291,624 $ 347,064 $ 357,642 $ - $ 357,642 $ 10,578 3.05%
Expenses $ 39,571 $ 31,396 $ 77,350 $ 77,350 $ - $ 77,350 $ - -%
Total •0 .. ..
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 226,362 $ 291,017 $ 339,521 $ 349,848 $ - $ 349,848 $ 10,327 3.04%
Overtime 980 608 7,543 7,794 - 7,794 251 3.33%
Personal Services $ 227,341 $ 291,624 $ 347,064 $ 357,642 $ - $ 357,642 $ 10,578 3.05%
Contractual Services $ 37,858 $ 29,643 $ 72,850 $ 72,850 $ - $ 72,850 $ - -%
Utilities $ - $ 322 $ - $ - $ - $ - $ - -%
Supplies $ 1,712 $ 1,431 $ 4,500 $ 4,500 $ - $ 4,500 $ - -%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses 1$ 39,571 $ 31,396 $ 77,350 $ 77,350 $ - $ 77,350 $ - -%
Total •0 Planning $ 266,912 $ 323,020
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-27
Program: Land Use, Health and Development
Department
7300 Economic Development Town of Lexington, MA
Mission: The Economic Development Office works to encourage new investment and support our
local businesses - big and small. A strong local business environment is a critical component of a
healthy and sustainable community creating places to eat and shop, as well as opportunities for
employment and added revenue to support local services. To that end, the Economic Development
Office serves as a liaison for businesses and works to address business-related issues from parking to
updating land use policy. The Office also works to retain and expand local businesses by providing
information, conducting research, and leveraging State economic development resources. The
Economic Development Office also cultivates and maintains relationships with State-level partners for
business development, tourism, and infrastructure investment opportunities. The Economic
Development Office works to leverage economic opportunities from tourism through the operations of
the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our
role in American history attracts many thousands of visitors to Lexington each year. These visitors help
to support our local businesses which contributes to our community's overall economic sustainability.
Budget Overview: The Economic Development budget is divided into three elements: the Economic
Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations.
The Economic Development Office is tasked with strengthening the commercial tax base, providing
services to existing and prospective businesses, and overseeing tourism functions and staff. The
Economic Development Office works on initiatives with input from the Economic Development Advisory
Committee, the Lexington Center Committee, and the Tourism Committee.
The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation
link to the area's historic sites. As a revolving fund, the Liberty Ride is self-funded through ticket sales.
Due to the pandemic, the Liberty Ride did not operate during 2020. Staff will determine the level of
operations in 2021 based on conditions as they evolve.
The Visitors Center serves as gateway for over 120,000 people who come to visit Lexington every year.
As a revolving fund, the Visitors Center operates with revenue generated from gift shop retail sales to
offset costs. The construction of the new Visitors Center was completed and opened to the public in
Spring 2020. Unfortunately, operations were hampered due to the pandemic.
Division Initiatives:
Economic Development Office
1. Support the next steps associated with the Hartwell Zoning Initiative
2. Prioritize and implement recommendations from the Center Retail Strategy Plan and the
Tourism Marketing Plan
Tourism/Visitor Activities
1. Expand programs & retail operations in the newly constructed Visitors Center
2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way
Grant
3. Identify other funding opportunities to augment revenue for the tourism revolving funds
4. Increase the use of social media and target online advertising to increase visits to Lexington.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-28
Program: Land Use, Health and Development
Department
7300 Economic Development Town of Lexington, MA
Assistant Town Manager,
for Devedoprrnant
Office Manager-
Office of Land Use
Department
Assmtants
Economic Development
Director
Visitors Center tconoirk
P4tarmg r @eve0oprrrsennt
Coordinator
vsdtrrs Center PT Ulberty Ride
Assistaint Manager Coordinator
:V��ssftors Center Staff Liberty Ride Guides
w_--_w�--_---_-w_--_--_--
Bantle Green Gu icres
Authorized/Appropriated Staffing
FY2O19 FY2O2O FY2O21 FY2O22
Budget Budget Budget Request
Economic Development Director 1 1 1 1
Economic Development Coordinator 1 1 1 1
Economic Development Intern Seasonal Seasonal Seasonal Seasonal
Visitor Center Manager 1 1 1 1
Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75
Visitor Center Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Tour Services Coordinator 0.70 0.70 0.70 0.70
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Total9.01 • 0
..
Seasonal • Seasonal
Note: Visitor Center staffing is included above as this function was transferred from Chamber of
Commerce in FY2015. There are 7 Visitor Center staff(1 works full-time and 6 work part-time)and 30
seasonal workers from April to October
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-29
Program: Land Use, Health and Development
Department
7300 Economic Development Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended All Funds Economic Development budget, inclusive of the General Fund
operating budget and the Liberty Ride and Visitors Center Revolving Funds, is $848,681, which is a
$12,099 or 1.45% increase from the FY2021 budget.
The FY2022 recommended General Fund Economic Development operating budget is $408,657, which
is a $11,374 or 2.86% increase from the FY2021 General Fund budget. The recommended General
Fund operating budget for Compensation is $186,957, and reflects a $(10,226) or (5.19)0/o decrease,
which is a net change, and captures contractually obligated step increases and cost of living
adjustments, offset by savings from staff turnover.
The recommended General Fund operating budget for Expenses is $221,700, an increase of$21,600 or
10.79%. This is a net-change that reflects removing one-time costs for outreach for the Hartwell
Avenue Zoning Initiative ($16,300); offset by increasing Marketing ($6,000) and Subscriptions
($5,000), and increasing support for the Visitors Center ($25,000) to a total of$94,000 as it transitions
back to its permanent location and anticipates a full reopening after the pandemic.
Contractual costs include expenses associated with the REV Shuttle, a business-serving shuttle that
runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from
the Transportation Demand Management (TDM) Stabilization Fund.
The recommended FY2022 Liberty Ride Revolving Fund request is $193,263 which is level-funded from
FY2021. COVID-19 travel restrictions affected the travel and tourism industry overall; the Liberty Ride
tour was suspended in Summer 2020, and is not forecast to resume operations until Summer 2021.
The recommended FY2022 Visitor Center Revolving Fund request is $246,761 which is essentially level-
funded from FY2021, and will again receive General Fund support in FY2022, as the full reopening in
the new building was impacted by the effects of the pandemic.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Part-Time Administrative $ 33,879 $ 16,426 $ 50,305 $ — $ — $ — $ 50,305
Assistant
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-30
Program: Land Use, Health and Development
Department
7300 Economic Development Town of Lexington, MA
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 264,940 $ 237,245 $ 351,283 $ 362,657 $ - $ 362,657 $ 11,374 3.24%
TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -%
Center Impr. District Stab. Fund $ 27,000 $ 27,000 $ - $ - $ - $ - $ - -%
Total 00 . 0: 0:
Appropriation Summary FY2019 FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 190,809 $ 138,845 $ 197,183 1$ 186,957 $ - $ 186,957 $(10,226) -5.19%
Expenses $ 147,131 $ 171,401 $ 200,100 1$ 221,700 $ - $ 221,700 $ 21,600 10.79%
Total 11 . $ 337,940 $ 310,245 $ 397,283 $ 408,6571:
Program Summary FY2019 I FY2020 FY2021 FY2022 I Manager's FY2022 Dollar Percent
(General Fund) Actual Actual I Appropriation I Request Add/Del Mgr's Rec. I Increase Increase
7310 Economic Development Office $ 337,940 $ 310,245 $ 397,283 $ 408,657 $ - $ 408,657 $ 11,374 2.86
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 190,734 $ 138,592 $ 194,355 $ 184,035 $ - $ 184,035 $(10,320) -5.31%
Overtime 75 252 2,828 2,922 - 2,922 94 3.32%
Personal Services $ 190,809 $ 138,845 $ 197,183 $ 186,957 $ - $ 186,957 $(10,226) -5.19%
Contractual Services $ 123,265 $ 66,736 $ 123,100 $ 114,700 $ - $ 114,700 $ (8,400) 6.82
Utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 23,867 $ 104,665 $ 77,000 $ 107,000 $ - $ 107,000 $ 30,000 38.96%
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 147,131 $ 171,401 $ 200,100 $ 221,700 $ - $ 221,700 $ 21,600 10.79
Total11 . $ 337,940 $ 310,245 $ 397,283 $ 408,65708
Budget Summary- Revolving Funds*----------------------------------------------------
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Liberty Ride Rev. Fund $ 179,041 $ 125,800 $ 195,000 $ 195,000 $ - $ 195,000 $ - -
Visitors Center Rev. Fund $ 147,613 $ 39,309 $ 247,000 $ 247,000 $ - $ 247,000 $ - -
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022
Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
7320 Liberty Ride Rev.Fund $182,274 $139,510 $ 193,263 $193,263 $ - $ 193,263 $ - -%
Compensation $ 59,280 $ 41,715 $ 68,200 $ 68,200 $ - $ 68,200 $ - -%
Expenses $ 122,994 $ 97,795 $ 125,063 $ 125,063 $ - $ 125,063 $ - I -%
7340 Visitors Center Rev.Fund $170,309 $ 44,359 $ 246,036 $246,761 $ - $ 246,761 $ 725 0.29%
Compensation $ 107,855 $ 18,459 $ 131,238 $ 138,541 $ - $ 138,541 $ 7,303 5.56%
Expenses $ 62,454 $ 25,899 $ 114,798 $ 108,220 $ - $ 108,220 $ (6,578) -5.73
Total 00 . . 0,0 0,0
Budget - All Funds-------------------------------------------------------------
Su FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 357,944 $ 199,019 $ 396,621 $ 393,698 $ - $ 393,698 $ (2,923) 0.74
Expenses $ 332,579 $ 295,095 $ 439,961 $ 454,983 $ - $ 454,983 $ 15,022 3.41
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
IX-31
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Section X: Program 8000: General Government
This section includes detailed information about the FY2022 Operating Budget & Financing Plan for
General Government. It includes:
• 8100 Select Board X-2
• 8200 Town Manager X-6
• 8300 Town Committees X-10
• 8400 Finance X-12
• 8500 Town Clerk X-16
• 8600 Innovation &Technology X-20
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-1
Program: General Government
8100 Select Board Town of Lexington, MA
Mission: The Select Board, together with the Town Manager, represents the executive branch of the
Town government. The Board consists of five members, elected for three-year terms. Select Board
members serve without compensation. The Board acts as the Town's primary policy-making body for a
wide variety of issues affecting service delivery, finance and Town infrastructure. They provide
oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding
traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant.
Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the
Annual Town Report, and the Public, Education, Governmental (PEG) programming budget.
Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive
Clerk and the Department Assistant who assist the Select Board members and coordinate activities with
the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and
assist the Select Board members in responding to questions and inquiries from the public. They also
receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council
Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds.
Staff manage the licensing and permitting process for the Board (the licensing authority). These
licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment,
flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars,
vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines.
Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition,
the Select Board's Office notifies Lexington residents of all national, state and local elections.
Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters
including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court
system.
The Town Report is the official proceeding and activities of Town Government. It is required to be
prepared annually under State law.
The PEG budget funds activities related to the Town's cable television programming. Under
Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming
activities. These funds are largely used, under the guidance of the Communications Advisory
Committee, to fund the LexMedia contract.
Departmental Initiatives:
1. Continue to work with the IT Department to automate the Permitting and Licensing workflows
for Select Board Permits.
2. Develop enhanced recruitment and onboarding processes for Select Board appointments to
Boards and Committees.
3. Improve methods of Communication between the Select Board and residents.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-2
Program: General Government
8100 Select Board Town of Lexington, MA
Select Board
-------------
Offic Maria per/ Rezoord'ing
E� e,cutive,Clerk Secretary
ro °
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D,apa rtm,e n't
Assi start
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Office Manager/Executive Clerk 1 1 1 1
Department Assistant 1 1 1 1
Recording Secretary* 0.22 0.25 0.25 0.25
*FTE change in FY2020 reflects a more realistic depiction of hours needed to support the Select
Board.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-3
Program: General Government
8100 Select Board Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended General Fund operating budget for the Select Board is $1,259,808, which is
a $(35,068) or (2.71)% decrease from the FY2021 General Fund budget.
The Compensation budget is $135,782, which is a $6,583 or 5.10% increase, which reflects step
increases and cost of living adjustments.
The overall Expenses operating budget is $1,124,026, which is a net decrease of $(41,651) or -3.57%.
Decreases in the Legal and PEG Access budgets are offset by a contractual increase for the annual
audit ($2,000).
The recommended FY2022 budget for legal expenses is decreasing by $15,000 or (3.66%) from
FY2021 to a total of $395,000. The recommended FY2022 budget for the annual Town Report is
unchanged from FY2021 at $13,688.
The FY2022 recommended budget for the Town's annual contract with LexMedia for broadcasting
public meetings and events is $602,500 which is a $(24,651) or (3.93)% decrease from FY2021, and
reflects contractual commitments to LexMedia. This budget item is fully funded from the PEG Access
Special Revenue Fund.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-4
Program: General Government
8100 Select Board Town of Lexington, MA
Budget Summary
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 437,775 $ 376,874 $ 598,154 $ 588,144 $ - $ 588,144 $ (10,010) -1.67%
Transfers from Enterprise Funds $ 1,062 $ 1,118 $ 1,071 $ 664 $ - $ 664 $ (407) -38.00%
to General Fund(Indirects)
PEG Access Special Revenue Fund 1 $ 627,151 $ 602,500 $ - $ 602,500 $ (24,651) -3.93%
Fees
Licenses&Permits $ 89,079 $ 76,258 $ 68,500 $ 68,5001 1$ 68,500 $ -I i
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec.I Increase I Increase
Compensation $ 101,786 $ 118,280 $ 129,199 $ 135,782 $ - $ 135,782 $ 6,583 1 5.100/.
Expenses $1,027,031 $ 950,446 $ 1,165,677 $1,124,026 1$ - $1,124,026 $ (41,651) -3.57%
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8110 Select Board's Office $ 219,328 $ 204,629 $ 244,037 $ 248,620 $ - $ 248,620 $ 4,583 1.88%
Total 8120 Legal $ 301,214 $ 241,617 $ 410,000 $ 395,000 $ - $ 395,000 $ (15,000) -3.66%
Total 8130 Town Report $ 11,190 $ 11,004 $ 13,688 $ 13,688,$ - $ 13,688 $ - -%
Total 8140 PEG Access $ 597,085 $ 611,477 $ 627,151 $ 602,500 $ - $ 602,500 $ (24,651) -3.93%
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 101,786 $ 118,280 $ 129,199 $ 135,782 $ - $ 135,782 $ 6,583 5.10%
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Personal Services $ 101,786 $ 118,280 $ 129,199 $ 135,782 $ - $ 135,782 $ 6,583 5.100
Contractual Services $1,005,942 $ 930,639 $ 1,141,164 $1,103,513 $ - $1,103,513 $ (37,651) -3.30%
Utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 21,090 $ 19,807 $ 24,513 $ 20,513 $ - $ 20,513 $ (4,000) -16.32%
Small Capital - - - - - - - -%
Expenses $1,027,031 $ 950,446 $ 1,165,677 $1,124,026 $ - $1,124,026 $ (41,651) -3.57010
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-5
Program: General Government
8200 Town Manager Town of Lexington, MA
Mission: The Select Board appoints the Town Manager who oversees the daily operations of all
general government departments, implements the policies of the Select Board, proposes an annual
operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's
authority and responsibilities are established in the Selectmen-Town Manager Act of 1968. The Town
Manager's Office is also responsible for Human Resources and benefit administration, as well as risk
management.
Budget Overview: The Town Manager's Office budget is comprised of two elements; Organizational
Direction and Administration and Human Resources.
Organizational Direction and Administration includes day-to-day oversight for all Town departments,
townwide staff training and professional development, and special projects. This function also
implements all decisions of the Select Board and provides staff support to various Town committees.
The Town Manager's Office, through the Human Resource function, is responsible for personnel
administration, benefits administration, collective bargaining negotiations, workers compensation and
unemployment benefits.
Departmental Initiatives:
1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other
social equity initiatives in coordination with the Select Board.
2. Initiate implementation protocol for hate crime activities in coordination with the School
department.
3. Work to support the high-performance culture in the organization by providing directed team
building to the newly constituted Senior Management Team.
4. Develop new revenue sources to support the budget, particularly the capital budget, by looking
at stormwater revenue and sidewalk betterments.
5. Continue the initiative to develop organizational sustainability by passing on institutional
knowledge, engaging mid-level managers in organization decision-making and selecting and
training qualified individuals.
6. Continue the work on internal controls by revising existing policies and developing new policies
that may be necessary to ensure the protection of assets that are vulnerable to abuse.
7. Asses the Town's existing fiscal policies, particularly the use and funding of Stabilization funds,
as well as considering new strategies for funding OPEB and review of the Recreation Enterprise
Fund.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-6
Program: General Government
8200 Town Manager Town of Lexington, MA
----------------------
Town Manager
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Human Resource s
Dire cto r � Delsuty Tay n Manager Hearing Cff'icers
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Human Resources Public 10brrnation
As date Office i ana er Officer
Be n efi ts M anagEment Sustainability
Coardinater Fell oovr,,AnaIVst Dirertuar
Fart-Ti rna M un ic:ipaI D veraity,Equity^
Assistant Inclusion Officer
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Town Manager 1 1 1 1
Deputy Town Manager 1 1 1 1
Public Information Officer 1 1 1 1
Sustainability Director* — 1 1 1
Diversity, Equity and Inclusion Officer** — — — 1
Office Manager/Special Events Coordinator 1 1 1 1
Management Fellow/Analyst 1 1 1 1
Hearing Officers*** 0.12 0.12 0.12 0.12
Human Resources Director 1 1 1 1
Human Resources Associate 1 1 1 1
Benefits Coordinator 1 1 1 1
Municipal Assistant**** — — 0.54 0.54
i
*A Sustainability Director was funded in FY2020 in response to a goal established by the Select Board to coordinate
sustainability initiatives and identify grant opportunities for funding those initiatives.
**A Diversity,Equity and Inclusion Officer is recommended in response to community organizing around racial justice and
equity.
***Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire
Department(regional position,shared with Winchester and Woburn)
****A part-time Municipal Assistant was add via a program improvement in FY2021 to support benefits processing for Human
Resources.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-7
Program: General Government
8200 Town Manager Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended budget inclusive of the Town Manager's Office and Human Resources is
$1,205,674, which is a $89,974 or 8.06% increase from the FY2021 budget.
The recommended FY2022 budget for Compensation is $922,639, and reflects a $76,724 or 9.07%
increase, which captures step increases and cost of living increases.
The recommended FY2022 budget for Expenses is $283,035, which reflects a increase of$13,250 or
4.91% from FY2021, which is a net increase reflecting the addition of$10,000 for scanning and
converting electronic files into the Tyler Content Manager module, offset by by decreases to capture
actual expenses in the Town Manager budget.
The department's budget includes a Salary Adjustment Account, which reflects anticipated FY2022
collective bargaining settlements, other wage increases, and compensated leave payments due certain
employees at retirement. Once contractual settlements are reached, funds are transferred from this
account to the appropriate departmental budget upon a vote of the Select Board. Three contracts
expire at the end of FY2022 with the Lexington Police Association, the AFSCME Public Safety
Dispatchers, and the Local 1703 Building Custodians.
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Diversity Equity&Inclusion Officer $ 95,000 $ 17,182 $ 112,182 $ 95,000 $ 17,182 $ 112,182 $ —
Department Structure Review $ 100,000 $ — $ 100,000 $ 100,000 $ — $ 100,000 $*Department Structure Review will be funded via Article 7 at Annual Town Meeting rather than as part of the Town Manager's budget.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-8
Program: General Government
8200 Town Manager Town of Lexington, MA
Budget Summary
Funding Sources FY2019 I FY2020 I FY2021 I FY2022 I Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 268,560 $ 393,690 $ 680,232 $ 679,096 1$ 95,000 $ 774,096 $ 93,864 13.80%
Enterprise Funds(Indirect) $ 49,724 $ 51,406 1$ 42,193 $ 36,728 $ - $ 36,728 $ (5,465) -12.95%
Available Funds
Rentals* $ 459,765 $ 431,498 $ 393,275 $ 394,850 $ - $ 394,850 $ 1,575 1 0.40%
Total8200 Town Manager778,049 11 $ 1,110,674111 $1,205,674 : 1.•.
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 646,908 $ 714,544 $ 845,915 $ 837,639 $ 85,000 $ 922,639 $ 76,724 9.07%
Expenses $ 131,141 $ 162,050 $ 269,785 1$ 273,035 $ 10,000 $ 283,035 $ 13,250 4.91%
Total 11 Town Manager1' 11 $ 1,110,674111 $1,205,6741.
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8210 Organizational Dir. &Admin. $ 543,435 $ 624,321 $ 800,184 $ 799,749 $ 95,000 $ 894,749 $ 94,565 11.82%
Total 8220 Human Resources $ 234,614 $ 252,274 $ 315,516 $ 310,925 $ - $ 310,925 $ (4,591) -1.46%
Total11 Town Manager1' 11 $ 1,110,674111 $1,205,6741.
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 646,908 $ 714,544 $ 845,915 $ 837,639 $ 85,000 $ 922,639 $ 76,724 9.07%
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Personal Services $ 646,908 $ 714,544 $ 845,915,$ 837,639 $ 85,000 $ 922,639 $ 76,724 9.07%
Contractual Services $ 108,878 $ 143,342 $ 228,300 $ 244,550 $ - $ 244,550 $ 16,250 7.12%
Utilities $ 37 $ 168 $ - $ - $ - $ - $ - -%
Supplies $ 20,193 $ 15,981 $ 21,985 $ 21,985 $ 10,000 $ 31,985 $ 10,000 45.49%
Small Capital $ 2,033 $ 2,559 $ 19,500 $ 6,500 $ - $ 6,500 $ 13,000 -66.67%
Expenses 1$ 131,141 $ 162,050 $ 269,785 $ 273,035 $ 10,000 $ 283,035 $ 13,250 4.91%
Total11 Town Manager1' . 11 $ 1,110,674111 $1,205,67416'
*Rentals are comprised of rental receipts from the Waldorf School,Bertucci's Italian Restaurant,LexFarm and Peet's Coffee&Tea sidewalk rentals,cell tower
lease revenue and the sublease of Kline Hall to LexMedia.
Budget Summary - Salary Adjustment (8230)
Funding Sources FY2019 I FY2020 I FY2021 I FY2022 I Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 483,030 $ 936,981 $ 408,732 $ 313,529 1 1$ 313,529 $ (95,203) -23.29%
Total1 Salary Adjustment483,030 936f981 $ 408,732 • • • 1 •%
FY2019 I FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8230 Salary Adjustment $ 483,030 $ 936,981 $ 408,732 $ 313,529 1 1$ 313,529 $ (95,203) -23.290%
Total1 Salary Adjustment483,030 1: 1
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-9
Program: General Government
8300 Town Committees Town of Lexington, MA
Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee,
Public Celebrations Committee and various boards and committees appointed by the Select Board,
Moderator and the Town Manager.
Budget Overview: The Town Committees budget provides funding for a variety of statutory and
advisory committees that are an integral part of the operation of local government in Lexington. The
financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide
detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed
by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day
celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day.
Appropriations Cep"stall Expenditures Town Celebrations
Committee I Committee Committee
l
=Amislant
Recording Secretary
(PT}
Authorized/Appropriated Staffing
Limited staff support is provided through the Town Manager's Office and Finance Department, and a
part-time Recording Secretary takes meeting minutes.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-10
Program: General Government
8300 Town Committees Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Town Committees budget is $65,233, which is an increase of $1,133 or
1.77% from FY2021.
Compensation is level-funded. Expenses are funded at $58,471, which is an increase of $1,133 or
1.98%. This reflects a 2.5% increase in supplies for the Town Celebrations Committee for increasing
costs for Patriots' Day.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses I Expenses) Requested Expenses Expenses) Total Recommended
Townwide Survey-20/20 Vision Committee $ 50,000 $ - $ 50,000 $ 50,000 $ - $ 50,000 $ -
*The Townwide Survey will be funded via Article 8 at Annual Town Meeting rather than as part of the Town Committees'budget.
Budget Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources j
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 51,492 $ 10,102 $ 64,100 $ 65,233 $ -Is 65,233 $ 1,133 1.77
Total00 Town Committees • 00
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 5,275 $ 3,954 $ 6,762 $ 6,762 $ - $ 6,762 $ - -
Expenses $ 46,217 $ 6,148 $ 57,338 $ 58,471 $ - $ 58,471 $ 1,133 1.98 0
Total00 Town Committees49 • 64,100
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8310 Financial Committees $ 5,667 $ 4,299 $ 8,262 $ 8,262 $ - $ 8,262 - - %
Total 8320 Misc. Boards& $ 1,877 $ 103 $ 10,500 $ 10,500 $ - $ 10,500 $ - - %
Committees
Total 8330 Town Celebrations $ 43,948 $ 5,700 $ 45,338 $ 46,471 $ - $ 46,471 $ 1,133 2.50 %
Total 00 Town Committees • • ••
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 5,275 $ 3,954 $ 6,762 $ 6,762 $ - $ 6,762 $ - - %
Overtime $ - $ - $ - $ - $ - $ - $ - - %
Compensation $ 5,275 $ 3,954 $ 6,762 $ 6,762 $ - $ 6,762 $ - - %
Contractual Services $ 1,867 $ 38 $ 10,000 $ 10,000 $ - $ 10,000 $ - - %
Utilities $ - $ - $ - $ - $ - $ - $ - - %
Supplies $ 44,350 $ 6,110 $ 47,338 $ 48,471 $ - $ 48,471 $ 1,133 2.39 %
Small Capital - - - - - - - -
Expenses $ 46,217 $ 6,148 $ 57,338 $ 58,471 $ - $ 58,471 $ 1,133 1.98
Total 00 Town Committees00
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-11
Program: General Government
8400 Finance Town of Lexington, MA
Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on
all financial activities of the Town; (2) administering internal financial controls; 3) facilitating the
evaluation of the Town's financial condition; (4) ensuring that the delivery of Town services is done in
compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and
accurate financial information to managers of Town services to facilitate the evaluation of the cost
effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information
to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding
the financial assets of the Town.
Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's
Office, the Treasurer/Collector's Office and the Assessing Office.
• The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting),
accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive
of funding for the Assistant Town Manager for Finance, who oversees all financial operations of
the Town, and the Budget Officer who in concert with the Assistant Town Manager for Finance
and the Town Manager, develops and monitors the annual capital and operating budgets.
• The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of
all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing
and other local receipts (permit and license fees, fines, etc.); the management and investment
of all revenues collected; and the issuance and servicing of debt.
• The Assessing Office's primary function is the development of assessed values of real and
personal property.
Staff also support various boards and committees including the Appropriation Committee, Capital
Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc
committees as assigned.
Departmental Initiatives:
Comptroller:
1. Implement new MUNIS modules including Employee Self Service (ESS) and Tyler Content
Manager (TCM) which is an integrated document management and archiving system.
2. Continue to refine budget development. Further explore capital inventory management and
planning.
3. Provide education and training for MUNIS users, particularly for the new Chart of Accounts for
both Town and School departments.
4. Partner with the Treasurer/Collector to implement electronic Accounts Payable as requested by
vendors to decrease the amount of printed and mailed checks.
Treasu rer/Col lector:
1. Explore an online portal for accepting gifts and donations for the Town's trust accounts.
2. Explore online access to individual property tax accounts.
3. Implement automated processing for supplemental tax billing and other miscellaneous
receivables.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-12
Program: General Government
8400 Finance Town of Lexington, MA
Assessor:
1. Enhance productivity through adoption of new technology to support data collection and input
activity, including income and expense data.
2. Archive and electronically store all historical property record cards currently residing in the
Assessor's Office.
3. Develop procedures for addressing and resolving commercial abatements without litigation.
Assistant Town
Manager for Finances
Comptroller
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Acccruntrng Plertlr Payroll Rwfiaruaser
..... ................................. .......b
M un it real P•I erdc PTrAunicipalclerk
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-13
Program: General Government
8400 Finance Town of Lexington, MA
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Element 8410: Comptroller Budget Budget Budget Request
Asst. Town Manager for Finance/Comptroller 1 1 1 1
Town Accountant 1 1 1 1
Staff Accountant 1 1 1 1
Procurement Officer 0.91 0.91 0.91 0.91
Financial Clerk 1 1 1 1
Payroll Manager* — — — 1
Budget Officer 1 1 1 1
Administrative Assistant 1 0.40 1 0.40 1 0.40 1 0.40
Subtotal FTE 1 6.31 1 6.31 1 6.31 1 7.31
Subtotal FT/PT 5FT/2PT I 5FT/2PT I 5FT/2PT I 6FT/2PT
Element 8420: Treasurer/Collector
Treasurer/Collector 1 1 1 1
Assistant Tax Collector 1 1 1 1
Treasury Assistant 1 1 1 1
Account Clerk 1 1 1 1
Municipal Clerk 0.46 0.46 0.46 0.46
Subtotal FTE 1 4.46 4.46 4.46 4.46
Subtotal FT/PT 4FT/1PT 4FT/1PT 4FT/1PT 4FT/iPT
Element 8430: Assessor
Director of Assessing 1 1 1 1
Residential Field Manager 1 1 1 1
Residential Analyst/Inspector 2 2 2 2
Office Manager 1 1 1 1
Municipal Clerks 1.0 1.0 1.0 1.0
Subtotal FTE 6.0 6.0 6.0 6.0
Subtotal FT/PT 6FT/OPT 6FT/OPT 6FT/OPT 6FT/OPT
Total FT/PT 15FT/3 PT 15FT/3 PT 15FT/3 PT 15FT/3 PT
*In FY2022,a program improvement is recommended to hire a payroll manager.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-14
Program: General Government
8400 Finance Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Finance Department budget is $2,004,608, which represents a $102,263, or
5.38% increase from the FY2021 budget.
The operating budget for Compensation is $1,510,973, and reflects an increase of$106,108 or 7.55%,
which captures cost-of-living and step increases, as well as a program improvement to hire a payroll
manager to oversee weekly management of municipal and school payroll processing.
The recommended budget for Expenses is $493,635, and reflects a decrease of $(3,845) or (0.77)%,
primarily due to adjusting the Office Supply budget to reflect actual spending.
Program Improvement Request:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Hire Payroll Manager $ 53,200 $ 16,721 $ 69,921 $ 53,200 $ 16,721 $ 69,921 $ -
Budget Summary
Funding Sources FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,576,949 $1,500,102 $ 1,703,595 $1,769,494 $ 53,200 $ 1,822,694 $119,099 6.99%
Enterprise Funds(Indirects) $ 160,224 $ 163,526 $ 166,750 $ 149,914 $ - $ 149,914 $ (16,836) -10.10%
Fees&Charges
Charges for Services $ 22,950 1$ 34,229 $ 32,000 $ 32,000 $ -Is 32,000 $ - -%
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $1,278,951 $1,328,134 $ 1,404,865 $1,457,773 $ 53,200 $ 1,510,973 $106,108 7.55%
Expenses $ 481,172 $ 369,723 $ 497,480 $ 493,635 $ - $ 493,635 $ (3,845) -0.77%
Program Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8410 Comptroller $ 658,997 $ 632,386 $ 698,407 $ 714,439 $ 53,200 $ 767,639 $ 69,232 9.91%
Total 8420 Treasurer/Collector $ 389,391 $ 413,231 $ 443,695 $ 459,243 $ - $ 459,243 $ 15,548 3.50%
Total 8430 Assessing $ 711,735 1$ 652,240 $ 760,243 $ 777,726 1$ - $ 777,726 $ 17,483 2.30%
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $1,271,158 $1,325,306 $ 1,404,865 $1,457,773 $ 53,200 $ 1,510,973 $106,108 7.55%
Overtime 7 793 2,827 - - - - - -%
Personal Services $1,278,951 $1,328,134 $ 1,404,865 $1,457,773 $ 53,200 $1,510,973 $106,108 7.55%
Contractual Services $ 427,475 $ 344,683 $ 448,720 $ 449,345 $ - $ 449,345 $ 625 0.14%
Utilities $ 17,208 $ (4,641) $ 1,950 $ 1,950 $ - $ 1,950 $ - -%
Supplies $ 36,489 $ 29,681 $ 46,810 $ 42,340 $ - $ 42,340 $ (4,470) -9.55%
Small Capital - - - - - - - -%
Expenses 1$ 481,172 $ 369,723 $ 497,480 $ 493,635 $ - $ 493,635 $ (3,845) -0.77%
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-15
Program: General Government
8500 Town Clerk Town of Lexington, MA
Mission: The Office of the Town Clerk is the primary repository of official documents for the Town,
and the custodian of and recording office for official Town and vital records. Responsibilities include
issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling
public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts
elections in conformance with State and local laws and, with the Board of Registrars, processes voter
registrations and certifications. The Town Clerk reports to the Deputy Town Manager.
Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk
Administration, Registration, Elections, and Archives & Records Management.
Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital
statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting,
certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for
borrowing, and certifies official documents. The Town Clerk also registers all vital events within
Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is
keeper of the seal, administers the oath of office to elected and appointed members of boards and
committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office,
resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for
approval. The Town Clerk's Office issues licenses and permits and serves as a central information point
for residents.
Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter
registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of
Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State
statute. The Annual Town Census and the publishing of the List of Residents is funded in this element.
Elections: This element includes administration of local, state and federal elections in accordance
with election laws, most recently including Early Voting for State biennial Elections and the Presidential
Primary, pre-registration of 16 and 17 year-olds, and automatic voter registration. Staff provide
information on candidate certifications, referenda, initiative petitions, campaign finance laws, election
procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling
locations, and site preparations are coordinated with Public Works, Public Facilities, Police and
Lexington Public Schools.
Records Management: This element addresses inventory and retention of historic and current
records and documents, including proper maintenance and storage, preservation, management of
electronic documents, and public access to public records and information. A part-time Archivist/
Records Manager is responsible for this work and oversees the conservation and preservation of
Lexington's historic documents.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-16
Program: General Government
8500 Town Clerk Town of Lexington, MA
Departmental Initiatives:
1. Ongoing administration of town/state/federal elections in conformance with statutory
requirements to provide legal and accessible elections to Lexington voters. Emphasis on goal of
utilizing municipal buildings for polling locations rather than schools.
2. Support of any reprecincting resulting from the 2020 Census.
3. Continued development of Archives & Records Management Program, including the
management of the Town's electronic documents;
4. Continued use of Laserfiche Document Imaging System for records retention, electronic access,
and archives/records portal, as well as for office use.
5. Continued use of Commonwealth of Massachusetts Electronic Vital Records Systems for births,
deaths and burial permits.
Deputy
Town Manager
Tovn C.lurk
As:sista nt T o von
C.Ie:rk
...
PT Ardii�jst" i min istrative PT r4 unicipal
R:eccrds,Y1ana� r Assistant Assista nts
� w
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Municipal Assistant 1.23 1.23 1.23 1.23
Archivist/Records Manager 0.46 0.46 0.46 0.46
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-17
Program: General Government
8500 Town Clerk Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Town Clerk budget is $502,431 which is a $(88,021) or (14.91)% decrease
from the FY2021 budget.
The budget for Compensation is $404,181 and reflects a $(36,671) or (8.32)% decrease, which is
primarily driven by a lower number of elections in FY2022. The decrease in FY2022 compensation is
inclusive of contractually obligated step increases and cost of living adjustments, offset by a reduced
need for poll workers.
The budget for Expenses is $98,250, which is a decrease of$(51,350) or (34.32)%, and reflects fewer
anticipated elections in FY2022.
Program Improvement Request:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-18
Program: General Government
8500 Town Clerk Town of Lexington, MA
Budget Summary
FY2019 I FY2020 I FY2021 I FY2022 I Manager's FY2022 I Dollar Percent
Funding Sources I Actual Actual Estimate Projected Add/Del I Projected Increase Increase
Tax Levy $ 396,2611$ 406,463 $ 514,552 $ 426,531 $ - $ 426,531 $ (88,021) -17.11%
Directed Funding
Departmental Fees $ 35,562 $ 36,361 $ 35,900 $ 35,900 $ - $ 35,900 $ - -%
Licenses and Permits $ 49,440 $ 42,255 $ 40,000 1
Total11 Town1 •1 ' 1 1 (88,021)
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 388,841 $ 391,457 $ 440,852 $ 404,181 $ - $ 404,181 $ (36,671) -8.32%
Expenses $ 92,422 $ 93,622 $ 149,600 $ 98,250 $ - $ 98,250 $ (51,350) -34.32%
Total 11 Town1 • 91 1 1 1
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8510 Town Clerk Admin. $ 317,181 $ 332,542 $ 342,967 $ 351,389 $ - $ 351,389 $ 8,422 2.46%
Total 8520 Board of Registrars $ 17,040 $ 20,128 $ 21,225 $ 18,525 $ - $ 18,525 $ (2,700) -12.72%
Total 8530 Elections $ 111,231 $ 92,889 $ 174,200 $ 79,800 $ - $ 79,800 $ (94,400) -54.19%
Total 8540 Records Management $ 35,813 $ 39,519 $ 52,060 $ 52,717
Total11 Town . 1 • 91 1 1 1
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 378,604 $ 373,302 $ 422,152 $ 395,881 $ - $ 395,881 $ (26,271) -6.22%
Overtime $ 10,237 $ 18,155 $ 18,700 $ 8,300 $ - $ 8,300 $ 10,400 -55.61%
Persona/Services $ 388,841 $ 391,457 $ 440,852 $ 404,181 $ - $ 404,181 $ (36,671) -8.32%
Contractual Services $ 80,106 $ 77,589 $ 134,600 $ 86,150 $ - $ 86,150 $ (48,450) -36.00%
Utilities $ 3,001 $ 3,050 $ 2,500 $ 2,000 $ - $ 2,000 $ (500) -20.00%
Supplies $ 9,315 $ 12,982 $ 12,400 $ 10,000 $ - $ 10,000 $ (2,400) -19.35%
Small Capital - - 100 100 - 100 - -%
Expenses $ 92,422 $ 93,622 $ 149,600 $ 98,250 $ - $ 98,250 $ (51,350) -34.32%
Total 8500 Town1 • 91 1 1 (88,021)
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-19
Program: General Government
8600 Innovation & Technology Town of Lexington, MA
Mission: The Innovation &Technology (IT) Department's mission is to provide high-quality, cost-
effective technology and services to Town administration and staff so that they can best serve the
citizens of the Town of Lexington; and, to provide effective web services to employees and residents to
facilitate both the dissemination and collection of information by town government.
Budget Overview: The IT department supports, maintains and manages Townwide business-related
technology (e.g. technology that serves both the School and Municipal staff or environments). IT
maintains the technology serving all Municipal departments. The department supports townwide core
services including the financial system (MUNIS), time keeping (NovaTime), document management
(Laserfiche), facilities maintenance and management technology, emergency management websites
and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network
core and co-manages the townwide area network for municipal and school departments. The
department manages municipal technology purchases and performs the installations and maintenance
of Town information technology equipment and services. IT staff also provide support and training for
end-users.
Departmental Initiatives:
1. Maximize the value of current systems
a. Laserfiche
b. ViewPoint Cloud
c. MUNIS
d. VISION
e. Novatime
f. ProPhoenix
2. Continue to invest in the Town's information technology infrastructure and security posture
a. Implement recommendations from the network assessment
b. Implement recommendations from the cybersecurity assessment
c. Investigate additional cybersecurity/security measures and services
3. Redesign the Town's website to provide a new look and feel along with provide better accessibility
and findability
4. Focus on future visioning for Innovation &Technology
a. Mobile Work Initiatives
b. Hosting and replatforming of core systems
c. Unified Communications
d. Disaster Recovery (DR) planning and expansion of capabilities
e. Network redundancy planning and implementation
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-20
Program: General Government
8600 Innovation & Technology Town of Lexington, MA
I n lnovatia n
Technology Director
t4 unicipaal
Assistant
Informations Busi.„ -- fi
nessAnaIysV � dPebmasters ISIDatabase
Technology,Director Project tdanagers, Administrator
is
N e vm rk
AdI m in istrator
Ap pli ca tion s,&
Systems
Ash min istrator
'Su pport
Technician
Authorized/Appropriated Staffing
FY2019 FY2020 FY2021 FY2022
Budget Budget Budget Request
Innovation &Technology Director* 1 1 1 1
Information Technology Director 1 1 1 1
Municipal Assistant** — 0.43 0.43 0.43
Business Analyst/Project Manager 2 2 2 2
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Support Technician 1 1 1 1
Applications&Systems Administrator 1 1 1 1
Webmaster 2 2 2 2
Part-time Intern** — 0.25 0.25 0.25
Total111 10.68 10.68 10.68
Total1 FT 10 1 it FT/2 PT
*In FY2021,the Information Technology Department was renamed the Department of Innovation&Technology,
which resulted in a title change for the department head.
**A part-time Municipal Assistant and part-time Intern were funded in the FY2020 budget to support the increasing IT
workload.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-21
Program: General Government
8600 Innovation & Technology Town of Lexington, MA
Budget Recommendations:
The FY2022 recommended Innovation &Technology budget is $2,839,497, which is a $46,780 or
1.68% increase from the FY2021 budget.
The recommended budget for Compensation is $944,997, and reflects a $5,880 or 0.63% increase,
which reflects contractually obligated increases.
The recommended budget for Expenses is $1,894,500 and reflects a $40,900 or 2.210/0 increase.
Major factors driving the increase are the growing cost of software maintenance for both existing
licenses as well as new application support contracts, and an increase in the professional development/
training budget. Other minor increases in expenses reflect increased adoption of mobile technology
resulting in increased Mobile Device charges, and increases in Hardware Support, reflecting support of
new UPSs (uninterruptible power supplies) in new buildings.
Program Improvement Requests:
None requested.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-22
Program: General Government
8600 Innovation & Technology Town of Lexington, MA
Budget Summary
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,922,441 $1,792,874 $ 2,673,193 $2,750,458 $ - $2,750,458 $ 77,265 2.89%
Enterprise Funds(Indirects) $ 123,236 $ 142,966 $ 119,524 $ 89,039 $ - $ 89,039 $ (30,485) -25.51%
Total :.11 Innovation&Tech. $2,045,677 • 1 $ 2,792,717 • .•7 $ - $2,839,497 $ 46,780 1.68%
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation $ 836,975 $ 860,292 $ 939,117 $ 944,997 $ - $ 944,997 $ 5,880 0.63%
Expenses $1,208,702 $1,075,548 $ 1,853,600 $1,894,500 $ - $1,894,500 $ 40,900 2.21/
Total :.11 Innovation1 1,935,840 :1
FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Program Summary Actual Actual JAppropriation Request Add/Del Mgr's Rec. Increase Increase
8610 IT Administration $2,045,677 $1,935,840 $ 2,792,717 $2,839,497 1$ - $2,839,497 $ 46,780 1.68%
Total :.11 Innovation&Tech. $2,045,677 :41 :1
Object Code Summary FY2019 FY2020 FY2021 FY2022 Manager's FY2022 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries&Wages $ 833,518 $ 855,562 $ 934,841 $ 940,579 $ - $ 940f579 $ 5,738 0.61%
Overtime 3,457 4 729 4,276 4,418 - 4 418 142 3.32%
Personal Services $ 836,975 $ 860,292 $ 939,117 $ 944,997 $ - $ 944,997 $ 5,880 0.63%
Contractual Services $ 951,405 $ 891,561 $ 1,516,000 $1,542,000 $ - $1,542,000 $ 26,000 1.72%
Utilities $ 101,433 $ 82,381 $ 129,500 $ 129,000 $ - $ 129,000 $ (500) -0.39%
Supplies $ 32,805 $ (4,401) $ 29,100 $ 29,500 $ - $ 29,500 $ 400 1.37%
Small Capital $ 123,059 $ 106,007 $ 179,000 $ 194,000 $ - $ 194,000 $ 15,000 8.38%
Expenses 1$1,208,702 $1,075,548 $ 1,853,600 $1,894,500 $ - $1,894,500 $ 40,900 2.21
Total :.11 Innovation&Tech. $2,045,677 :41 46,780
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
X-23
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Section XI: Capital Investment
FY2022 Capital Improvement Budget & Financing Plan
INTRODUCTION
A crucial aspect of the Town's operations, from providing services to its residents and businesses to
equipping employees to effectively perform their jobs, requires the existence of certain basic physical
assets. These assets include streets, water mains, parks, buildings, large equipment and technology.
They must be purchased, maintained and replaced on a timely basis or their usefulness in providing
public services will diminish. The Town's five-year Capital Improvements Program and annual Capital
Budget are developed to ensure adequate capital investment in the Town's assets.
Definition of Capital Projects
A capital project is defined as a major, non-recurring expenditure that generally meets the following
criteria:
• Massachusetts General Law permits the Town to issue bonds to finance the expenditure;
• The expenditure is $25,000 or more;
• The expenditure will have a useful life of 10 years or more for buildings or building components
and 5 years for vehicles and equipment; and
• Planning, engineering, or design services may be considered capital when such services are
integral to a construction, renewal or replacement project that meets the criteria for a capital
expenditure.
CAPITAL POLICY FRAMEWORK
The FY2022 Capital Budget was developed within the capital policy framework initially adopted by the
Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and
funding for capital investment, particularly cash capital projects within the General Fund. This capital
investment strategy includes the following major elements:
• Multi-year planning for capital investment;
• Debt exclusions for major capital projects; and
• Ensuring sufficient operating budget resources for maintaining capital assets.
FIVE-YEAR CAPITAL PROGRAM
Five-year capital improvement planning has been part of Lexington's budget development process for
many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth
financing plans and to make funding needs more predictable. Capital investment requirements can
vary, involving unique large projects such as a fire vehicle or a school building. Other capital
investment needs are recurring such as the annual program to resurface roadways.
The five-year Capital Improvement Program includes all anticipated capital projects identified by school
and municipal departments over the next five years.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-1
The following are potential funding sources for financing the Town's capital investments:
• Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the
general and enterprise funds to finance certain capital investment projects. Examples of available
funds are unreserved fund balance (free cash), tax levy, enterprise fund retained earnings,
specialized stabilization funds and, when available, unexpended balances of prior years' capital
articles.
• Debt - The Town has traditionally financed large dollar value capital projects with debt.
Depending upon the project, the debt service resulting from debt-funded capital projects can be
financed from a variety of sources including the General Fund (either within the Levy Limit or
from a voter approved Proposition 21/2 debt exclusion), Enterprise and Revolving Funds or the
Community Preservation Fund (see discussion of the CPA below).
In 2019, the Town's management, Select Board and finance committees reviewed the Town's
finance policies and will be implementing new strategies for funding the Town's capital plan. This
includes increasing cash financing of projects, particularly the items that are part of a continuing
capital program, and reducing the Town's overall reliance on debt financing.
• Other Sources - The Town uses dedicated state aid and grant funding to finance capital
investment when these funds are available.
• Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval,
the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied
against all taxable real property. For owners of residential property, the assessed value used to
calculate the surcharge is net of a $100,000 residential exemption. Community Preservation
funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 44B.
Such purposes include the acquisition and preservation of open space, the creation and support
of community (affordable) housing, the acquisition and preservation of historic resources, and the
creation and support of recreational facilities.
Beginning in FY2008, the Town began to receive State matching funds to supplement the local
surcharge. Over time, as additional communities in the Commonwealth adopted the CPA
surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the
state enacted new legislation to increase funding to the Community Preservation budget, and
Lexington's annual match is expected to increase significantly. This new legislation became
effective beginning in January 2020, and in November 2020, Lexington received a State match of
$1.5 million, or 29.7% of its surcharge revenue. Receipts for FY2022 from the surcharge and
state matching funds are preliminarily estimated at $7.4 million, compared to $6.8 million in
FY2021, and reflect an estimated State match of 30%.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-2
FY2022 CAPITAL FINANCING STRATEGY
The proposed financing plan for the recommended FY2022 capital budget is shown in the table below.
e e
Other
Free Cash/ Funding
Tax Levy Sources Debt Total Other*
General Fund $ 7,766,391 $ — $ 6,767,583 $ 14,533,974 $ —
Excluded Debt Projects $ — $ — $ 25,544,742 $ 25,544,742 $ —
Other Funding &Chapter 90 $ — $ 357,715 $ — $ 357,715 $ 977,917
Water Enterprise $ — $ 614,020 $ 1,010,000 $ 1,624,020 $ —
Sewer Enterprise $ — $ 304,020 $ 1,320,000 $ 1,624,020 $ —
Recreation Enterprise $ — $ 87,000 $ — $ 87,000 $ —
Community Preservation Act $ — ,$ 585,000 $ — ,$ 585,000 $ —
00
*Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation.
The following table, FY2022 Recommended Capital Budget, lists all FY2022 projects recommended by the
Town Manager for consideration and their estimated costs by program area and funding source. The
Capital Expenditures Committee has also been evaluating these requests and will issue a report and
recommendations to Town Meeting.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-3
FY2022 Recommended Capital Budget
e11111,11E e e
Planning South Lexington Traffic Mitigation Plan $ 115,000 TDM Stabilization Fund 12
Planning/Engineering Transportation Mitigation $ 20,889 TNC Spec. Revenue Fund 12
Total Land Use,Health and Development $ 135,889
Fire I Self-Contained Breathing Apparatus Replacement Is 416,545 1 Free Cash 1 12
Total Public Safety $ 416,545
Recreation&Comm. Pgms. Pine Meadows Improvements $ 25,000 Recreation RE 11
Recreation&Comm. Pgms. Pine Meadows Equipment $ 62,000 Recreation RE 11
Recreation&Comm. Pgms. Park and Playground Improvements $ 170,000 CPA 10
Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 155,000 CPA 10
Recreation&Comm. Pgms. Community Center Mansion Sidewalk&Patio $ 110,000 CPA 10
Total Culture and Recreation $ 522,000
Public Facilities Public Facilities Bid Documents $ 100,000 Free Cash 16
Public Facilities Building Flooring $ 125,000 Free Cash 16
Public Facilities School Paving and Sidewalks $ 125,000 Free Cash 16
Public Facilities Mechanical/Electrical Systems Replacements $ 728,000 GF Debt 16
Public Facilities Municipal Building Envelopes and Associated Systems $ 214,186 Tax Levy 16
Public Facilities Townwide Roofing $ 528,000 GF Debt 16
Public Facilities School Building Envelopes and Associated Systems $ 245,199 Free Cash 16
Public Facilities Playground Enhancements-Pour-in-Place Surfaces $ 150,000 CPA 10
Public Facilities LHS Feasibility Study $ 1,825,000 GF Debt 24
Public Facilities Center Recreation Complex Bathrooms&Maintenance $ 915,000 GF Debt 16
Building Renovation
Public Facilities Space Needs for School Year 2021-22 $ 600,000 1 Free Cash 16
Public Facilities HVAC Improvements $ 900,000 1 GF Debt 16
Total Public Facilities Department $ 6,455,385
Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12
Public Works Equipment Replacement $ 1,420,000 e t ate r- ewer ree as Bond Auth, 12
Public Works Sidewalk Improvements $ 800,000 GF Debt 12
Public Works Storm Drainage Improvements and NPDES Compliance $ 385,000 Free Cash 12
Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12
Public Works Street Improvements $ 2,651,674 Tax Levy 12
Public Works Pump Station Upgrades $ 520,000 Wastewater Debt 14
Public Works Sanitary Sewer System Investigation and Improvements $ 1,000,000 wastewater Debt/User Charges 14
Public Works Water Distribution System Improvements $ 1,110,000 Water Debt/User Charges 13
Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12
Public Works I Public Parking Lot Improvement Program $ 100,000 1 Parking Fund 12
Public Works New Sidewalk Installations $ 650,000 GF Debt 12
Public Works Staging for Special Events $ 65,000 Free Cash 12
Public Works Water Tower(s)replacement $ 300,000 Water Debt 13
Total Public Works Department $ 9,931,674
Lexington Public Schools I LPS Technology Program $ 1,186,236 Free Cash,Prior Bond Auth. 15
Total Lexington Public Schools $ 1,186,236
Innovation&Technology Cary Library Network $ 95,000 Free Cash 12
Town Manager Electric Vehicle Charging Stations $ 69,000 1 Free Cash 1 12
Total General Government $ 164,000
e 6 e e e e
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-4
CAPITAL PLAN BY FINANCING SOURCE
The following pages include tables that show the recommended FY2022 capital projects by financing
source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community
Programs Fund debt; Proposition 21/2 excluded debt; Community Preservation Fund debt; Compost
Revolving Fund debt; and cash capital (i.e., current revenue).
Each debt-related table includes the projected debt service impact of recommended projects, actual
debt service on debt authorized and issued, and projected debt service on debt authorized and
unissued. Finally, each table is accompanied by a written description of each recommended project.
FY2022 RECOMMENDED PROJECTS - GENERAL FUND DEBT (Table I)
TABLE I: FY2022 RECOMMENDED PROJECTS-GENERAL FUND DEBT
Amount Interest PROJECTED DEBT SERVICE
Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
MUNICIPAL PROJECTS
1 Equipment Replacement($1,420,000) $ 421,583 5 4% $ 11,242 $ 101,180 $ 97,807 $ 94,435 $ 91,062
2 Sidewalk Improvements $ 800,000 10 4% $ 21,333 $ 112,000 $ 108,800 $ 1D5,600 $ 102,400
3 New Sidewalk Installations $ 650,000 10 4% $ 17,333 $ 91,000 $ 88,400 $ 85,800 $ 83,200
Subtotal $ 1,871,583 $ 49,909 $ 304,180 $ 295,007 $ 285,835 $ 276,662
FACILITIES PROJECTS
1 Mechanical/Electrical Systems $ 728,000 5 4%
Replacements $ 19,413 $ 174,720 $ 168,896 $ 163,072 $ 157,248
2 Townwide Roofing $ 528,000 10 4% $ 14,080 $ 73,920 $ 71,808 $ 69,696 $ 67,584
3 Center Recreation Complex Bathrooms $ 915,000 10 4%
&Maintenance Building Renovation $ 24,400 $ 128,100 $ 124,440 $ 120,780 $ 117,120
4 HVAC Improvements 1$ 900,000 5 4% $ 24,000 $ 216,000 $ 208,800 $ 2D1,600 $ 194,400
Subtotal $ 3,071,000 $ 81,893 $ 592,740 $ 573,944 $ 555,148 $ 536,352
Project that is a potential candidate for debt exclusion**
1 LHS Feasibility Study $ 1,825,000 5 1 4% 1 Is - 1$ 73,000 1$ 438,000 1$ 423,400 1$ 408,800
Subtotal $ 1,825,000 $ - $ 73,000 $ 438,000 $ 423,400 $ 408,800
TOTAL PROJECT COSTS $6,767,583 $ 131,802 $ 969,920 $1,306,951 $1,264,383 $1,221,814
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AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
A Approved and Issued $ 6,072,584 $ 4,570,118 $ 3,610,608 $ 2,350,458 1,434,932
B Paydown of Land Purchases-173 Bedford St.&20 Pelham Rd. $ 2,32D,274 $ - $ - $ - $ -
C Projected Approved and Unissued $ 1,872,452 $ 5,240,779 $ 5,082,397 $ 4,924,016 $ 4,293,259
D Total Debt Service on Authorized Debt $ 10,265,310 $ 9,810,897 $ 8,693,005 $ 7,274,474 $ 5,728,191
E Projected New Levy Supported Debt Service(above) $ 131,802 $ 969,920 $ 1,306,951 $ 1,264,383 $ 1,221,814
F TOTAL-PROJECTED LEVY SUPPORTED DEBT SERVICE 10 371 583 10 397 112 30 780 817 9,999,956 8,538,857 6,950,005
G Plus:Projected Debt Service on Future Capital Projects $ 147,746 $ 1,374,034 $ 2,624,700 $ 3,900,963
H Less:Debt Service Funded from Special Revenue Accounts $ (246,680) $ (51,933) $ (116,728) $ (108,478) $ (100,603) $ (100,603)
I Less:Revenue Set Aside for Paydown of Land Purchases(above) $ (2,403,450) $ (2,320,274) $ - $ - $ - $ -
J Less:Proposed Use of Stabilization Fund $ - $ - $ (2,386,000) $ (2,418,000) $ (1,773,000) $ (996,000)
K Total Offsets to Projected Levy Supported Debt Service(H+I+J) $ (2,650,130) $ (2,372,207) $ (2,502,728) $ (2,526,478) $ (1,873,603) $ (1,096,603)
L PROJECTED NET LEVY SUPPORTED DEBT SERVICE(F+G+K) $7,721,453 $8,024,905 $ 8,425,835 $8,847,512 $9,289,954 $9,754,365
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-5
Municipal Projects
1. Equipment Replacement- $1,420,000 ($421,583 General Fund Debt, $730,780 Free
Cash, $139,020 Water Retained Earnings, $104,020 Sewer Retained Earnings &
$24,597 Prior Bond Authorizations): This is an annual request to replace equipment that
is beyond its useful life and whose mechanical condition no longer meets the requirements of
the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment
including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow
parks, plow snow, repair streets and complete a variety of other projects. Without regular
equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be
handicapped due to equipment down time and excessive repair costs.
Each piece of equipment is inventoried with original and current replacement cost, state of
condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are
based on manufacturer recommendations and use (type and duration).
The selection of vehicles to be replaced begins with the proposed replacement date. Then each
vehicle is assessed as to its mechanical condition and work requirements. The systematic
replacement program defines what equipment is expected to need replacement during the next
five years with the intent of preventing any unexpected emergency purchases. Annual updates
are conducted by the Equipment Maintenance Division, Division Superintendents and reviewed
by the Manager of Operations and Director of Public Works.
The FY2022 request, by funding source, is shown in the table below.
Equipment GF Debt Free Cash Sewer RE Water RE Total
6 Wheel Hook Loader with Wing Plow $ 320,000 $ 320,000
Front End Loader with Plow $ 114,220 $ 110,780 $ 225,000
Rubber Tired Mini Excavator $ 95,000 $ 95,000 $ 190,000
Trackless Sidewalk Machine with Snowblower $ 165,000 $ 165,000
F450 Utility body with Plow $ 115,000 $ 115,000
60 kW Generator with 4" Pump $ 15,000 $ 50,000 $ 65,000
Toro 4700 Mower $ 125,000 $ 125,000
Small Dump Truck with Snow Plow $ 110,000 $ 110,000
Small Dump Truck with Snow Plow $ 105,000 $ 105,000
Total $434,220 $730,780 $110,000 $145,000 $1,420,000
Prior Year Bond Authorizations $(12,637) $ (5,980) $ (5,980) $ (24,597)
Revised Request for New Authorization $421,583 $730,780 $104,020 $139,020 $1,395,403
2. Sidewalk Improvements- $800,000 (General Fund Debt): This request seeks funds to
rebuild and/or repair existing sidewalks that are in poor condition. DPW (in conjunction with
various committees and town departments) generates a list each year of sidewalks most in need of
repair/replacement, based on four determining factors:
1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc.
2) Is the sidewalk within the Safe Routes to School Program
3) Is the volume of pedestrian traffic heavy, light or average
4) Is the general condition of the sidewalk poor, fair or good which dictates treatments such as
full reconstruction, overlay or patching
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-6
DPW currently reviews the condition for 30% of town sidewalks annually, which is used to identify
the work to be done. Sidewalks considered for FY2022 funding include:
• Lowell St. from Woburn St. to Fulton Rd. (East side)
• Heritage Dr.
• Partridge Rd.
• Gould Rd. from Dewey to Turning Mill Rd.
• South Rindge Ave.
• Bow St.
• Waltham St. from Park Dr. to Worthen Rd. (West side)
• Reconstruction of Ramps, Townwide
• Village Circle
• Sanderson Rd.
• Bryant Rd.
• Orchard Lane
• Demar Rd. from Turning Mill to #26
• Dewey Rd. from Grove St. to Gould Rd.
• Royal Circle
The following table presents the recent history of Sidewalk appropriations:
FY2015 FY2016 I FY2017 I FY2018 I FY2019 I FY2020 FY2021
$ 400,000 $ 600,000 $ 600,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000
3. New Sidewalk Installations- $650,000 (General Fund Debt): This request will fund
construction of new sidewalks on Lincoln Street from Marrett Road to Middle Street. Additional
locations have been requested for future years, and may warrant having further discussions with
policy makers on cost-sharing with property owners through betterment assessments.
Facilities Projects
In 2020, the Department of Public Facilities conducted an evaluation of all the Town's building-related
capital assets. This study produced a detailed report on the current condition of DPF assets, including a
20-year Master Plan for renovations and replacements of all town buildings and systems. As the final
report was received late in the budget development process, and staff is still evaluating the results,
recommendations from the report have not been fully incorporated into this budget. We expect that over
the next year, staff will utilize this report to further update and prioritize the long-term capital plan in a
way that is financially feasible and and best protects the Town's capital assets.
1. Mechanical/Electrical Systems Replacements- $728,000 (General Fund Debt): This
request is part of an annual replacement of HVAC and electrical systems that have exceeded
their useful lives and require replacement before excessive failures occur. This appropriation
will address items identified in the 20-year Master Plan.
2. Townwide Roofing - $528,000 (General Fund Debt): This FY2022 request is to repair/
replace portions of the roof of Cary Memorial Hall and the Town Office Building to prevent water
infiltration. Once the roof issues have been addressed, work will progress to the fascias and soffits,
funded in the building envelope request.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-7
3. Center Recreation Complex Bathrooms & Maintenance Building Renovation -
$915,000 (General Fund Debt): This request is for construction costs associated with
renovation of the bathrooms and maintenance building at the Center Recreation Complex. The
project will renovate the bathrooms, repair the plumbing system, and install new fixtures. In
addition, the storage area currently used by DPW staff to maintain the athletic fields in the
area, will be renovated to better support those efforts.
4. HVAC Improvements- $900,000 (General Fund Debt): A number of heating, ventilation
and cooling (HVAC) deficiencies were identified during an environmental engineering
assessment conducted in Summer 2020. Exhaust ventilation is substandard in multiple
locations including the Police Department, Town Office Building and Lexington Community
Center. Mechanical improvements are required to maintain a minimum number of air changes
per hour (ACH).
Potential Candidates for Debt Exclusion
1. LHS Feasibility Study - $1,825,000 (General Fund Debt): Lexington High School (LHS)
was renovated in 2000 to a capacity of 1,842 students. In 2014 and 2015, pre-fabricated
buildings were added to the campus, increasing the number of classrooms. The January 28,
2015 Symmes Maini & McKee Associates (SMMA) Lexington Public Schools Master Plan Report
identified the "classroom" capacity of LHS to be 2,270 students, though also identifying that
core areas would still be overcrowded. This existing capacity was projected to provide sufficient
classroom space for the next five years. From the SMMA Master Plan, a School Building Project
Consensus Plan was developed that identified adding capacity to the middle schools, elementary
schools, and pre-Kindergarten, as the priorities over the next five years. School Committee
submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA)
to evaluate LHS for insufficient educational capacity and system upgrades. Should the MSBA
select the Lexington SOI, funding would be required for the Feasibility Study. The SOI
submitted to the MSBA in 2019 was not selected to move forward. In February 2020, the
School Committee again submitted an SOI to the MSBA and expect to hear if the LHS project is
selected in the Spring of 2021.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-8
FY2022 RECOMMENDED PROJECTS - WATER FUND DEBT (Table II)
TABLE II: FY2022 RECOMMENDED PROJECTS-WATER DEBT
Amount Interest
Project Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
1 Water Distribution System $710,000 10 4% /$ 18,933 $ 99,400 $ 96,560 $ 93,720 $ 90,880
Improvements($1,110,000)
2 Water Tower(s)replacement $300,000 1 10 1 4% $ 8,000 1$ 42,000 1$ 40,800 1$ 39,600 1$ 38,400
TOTAL PROJECT COSTS $1,010,000 $ 26,933 $ 141,400 $ 137,360 $ 133,320 $ 129,280
AUTHORIZED WATER DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
A Subtotal:Authorized and Issued $ 874,696 $ 698,571 $ 549,035 $ 403,268 $ 387,106
B Subtotal:Approved and Unissued(short and long-term) $ 416,700 $ 957,200 $ 933,060 $ 908,920 $ 884,780
C Total:Debt Service on Authorized Debt $1,291,396 $1,655,771 $1,482,095 $1,312,188 $1,271,886
D Subtotal:Projected Debt Service on Proposed Capital Projects /$ 26,933 $ 141,400 $ 137,360 $ 133,320 $ 129,280
E TOTAL PROJECTED WATER DEBT SERVICE $1,192,910 $1,318,329 $1,797,171 $1,619,455 $1,445,508 $1,401,166
1. Water Distribution System Improvements - $1,110,000 ($710,000 Water Debt,
$400,000 Water User Charges): This is an annual program that replaces unlined,
inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates
dead ends in the water mains. Water mains were recently replaced on Vaille Ave, a significant
portion of Hartwell Ave and Eldred Street. Additionally a sustaining valve was installed on
Grove Street to ensure proper pressures are maintained. Water main replacements are
currently under construction on Peacock Farm Road and White Pine Lane, and are anticipated in
the Parker Road neighborhood, Vine Street, Hayden Avenue, and Marshall Road. A booster
pump is planned for the low-pressure area along Fairfield Street.
The Town has also completed a hydraulic model for the entire distribution network and an asset
management plan for replacing the Town's aging water infrastructure that will ensure a
proactive approach for keeping Lexington's water both safe and reliable. The model identifies
areas of vulnerability, water main aging, and those areas with low volumes and pressures. The
asset management plan recommends the replacing 1% of our water mains on an annual basis.
Beginning in FY2021, the funding source for this ongoing capital replacement program is
gradually shifting to Water user charges, with an ultimate goal of transitioning the entire
program to cash funding over 11 years. While rate payers may pay slightly higher water rates
in the short-term, significant debt service savings will be realized, resulting in lower overall costs
in the long-term.
2. Water Tower(s) replacement- $300,000 (Water Debt): The Town of Lexington owns
two water tanks located on Morgan Hill. The smaller tank is a bolted steel tank with a volume
of 1 Million Gallons (MG) and was constructed in 1933. The larger tank is a bolted steel tank
with a volume of 2.24 MG and was constructed in 1950. This funding request will be used to
design the replacement of the water tank(s), which are nearing or have reached the end of
their 75-year useful life. Tank replacement is likely within the next 5 years.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-9
FY2022 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III)
TABLE III: FY2022 RECOMMENDED PROJECTS-WASTEWATER DEBT
Amount Interest
Project Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
1 Pump Station Upgrades $520,000 10 4% $ 13,867 $ 72,800 $ 70,720 $ 68,640 $ 66,560
Sanitary Sewer System
2 Investigation and Improvements $800,000 10 4% $ 21,333 $ 112,000 $ 108,800 $ 105,6D0 $ 102,400
($1,000,000)
TOTAL PROJECT COSTS $1,320,000 $ 35,200 $ 184,800 $ 179,520 $ 174,240 $ 168,960
AUTHORIZED SEWER DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
A Subtotal:Authorized and Issued Debt $ 1,263,264 $ 1,095,923 $ 847,170 $ 775,174 $ 692,537
B Subtotal:Approved and Unissued Debt(short and long-term) $ 271,124 $ 768,328 $ 749,743 $ 731,158 $ 712,574
C Total:Debt Service on Authorized Debt / $1,534,388 $1,864,251 $1,596,913 $1,506,332 $1,405,111
D Subtotal:Projected Debt Service on Proposed Capital Projects $ 35,200 $ 184,800 $ 179,520 $ 174,240 $ 168,960
E TOTAL PROJECTED SEWER DEBT SERVICE $1,337,205 $1,569,588 $2,049,051 $1,776,433 $1,680,572 $1,574,071
1. Pump Station Upgrades- $520,000 (Wastewater Debt): This is an ongoing program to
upgrade Lexington's ten sewer pumping stations. A 2013 evaluation and capital plan was
developed for the Town with the assistance of Wright-Pierce, including a detailed engineering
survey of the pump stations. The survey helped determine current and future needs, timetable
and probable costs for the proposed work. Construction has been completed on the pump
stations at Worthen Road, Marshall Road and Constitution Road. Design is underway for
construction at the Hayden Ave and North Street pump stations. The goal of this program is to
upgrade all of the pumps and support systems to enable better energy efficiency and avoid
emergency expenditures.
2. Sanitary Sewer System Investigation and Improvements- $1,000,000 ($800,000
Wastewater Debt, $200,000 Wastewater User Charges): This is an annual program that
provides for rehabilitation of sanitary sewer infrastructure. Work will include replacement or
repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce
inflow and infiltration into the system. Engineering investigation and evaluation will continue on
sewers throughout town, including those in remote, hard to access areas. These capital
investments improve the operation of the sewer system, reduce backups and potential
overflows, prevent system malfunctions and reduce the measured flows through the MWRA
meter.
Beginning in FY2021, the funding source for this ongoing capital replacement program is
gradually shifting to Wastewater user charges, with an ultimate goal of transitioning the entire
program to cash funding over 10 years. While rate payers may pay slightly higher wastewater
rates in the short-term, significant debt service savings will be realized, resulting in lower overall
costs in the long-term.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-10
FY2022 RECOMMENDED PROJECTS - RECREATION FUND DEBT (Table IV)
TABLE IV: FY2022 RECOMMENDED PROJECTS-RECREATION and COMMUNITY PROGRAMS DEBT
Amount Interest
Project Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
1 None Proposed $ — -- $ — $ — Is —Is — Is —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ —
B Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ —
C Total: Approved Debt Service $ — $ — $ — $ — $ —
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED DEBT SERVICE $ $ — $ — $ — $ — $ —
No recommendations for debt financing.
FY2022 RECOMMENDED PROJECTS - FUNDING THROUGH PROPOSITION 21/2 DEBT
EXCLUSION (Table V)
TABLE V: FY2022 RECOMMENDED PROJECTS-FUNDING THROUGH PROPOSITION 21/2 DEBT EXCLUSION
Amount Interest
Project Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Excluded debt projects expected for consideration at a future Town Meeting
Lexington Police Station
Reconstruction $25,544,742 30 1 — $ — Is 1,021,790 $ 1,873,281 $ 1,839,221 $ 1,805,162
Total Project Cost $25,544,742 $ — $ 1,021,790 $ 1,873,281 $ 1,839,221 $ 1,805,162
APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Subtotal: Approved and Issued Debt $ 16,747,436 $ 16,012,685 $ 14,023,382 $ 13,629,861 $ 13,229,441
Subtotal: Approved and Unissued Debt $ 269,042 $ 260,922 $ 253,248 $ 245,573 $ 237,899
Total: Approved Excluded Debt Service $ 17,016,478 $ 16,273,607 $ 14,276,630 $ 13,875,434 $ 13,467,340
Subtotal: Subtotal-Projected Exempt Debt Service(above) $ — $ 1,021,790 $ 1,873,281 $ 1,839,221 $ 1,805,162
Total Approved and Proposed Excluded Debt Service $17,284,829 $17,016,478 $17,295,397 $16,149,911 $15,714,655 $15,272,502
Less:use of Capital Stabilization Fund to Mitigate Debt Service $ (4,600,000) $ (3,00D,0D0) $ (1,600,000) $ — $ — $ —
Impacts on Property Tax Bills
Net Excluded Debt Service $12,684,829 $14,016,478 $15,695,397 $16,149,911 $15,714,655 $1S,272r502
1. Lexington Police Station Reconstruction - $25,544,742 (Exempt Debt): The existing
police station opened in 1956 and lacks many basic amenities of a modern police facility. The
building does not have an elevator or a sally port for prisoner access to the cell block. It also
lacks a fire sprinkler system. The indoor firing range, locker rooms, garage and office spaces
are inadequate. Bathrooms on the basement and second floor levels are not ADA compliant.
The heating and cooling systems are inefficient and the building is served by two separate
electrical systems which cause problems during outages.
In FY2017, the Town appropriated $65,000 for a feasibility study to consider locations for
constructing a new Police Station. In FY2018, the Town funded the design and engineering of a
new Police Station at its current location, 1575 Massachusetts Avenue. The funding request for
the demolition and reconstruction of the Police Station, and temporary relocation space, was
originally planned for the 2021 Annual Town Meeting, but has been postponed to allow the
community to engage in conversations regarding race, social justice and the future of policing.
This project is expected to come forward at a future Town meeting, potentially in FY2022 with a
debt exclusion vote to follow.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-11
FY2022 RECOMMENDED PROJECTS - Community Preservation Act Debt (Table VI)
TABLE VI: FY2022 RECOMMENDED PROJECTS-COMMUNITY PRESERVATION ACT DEBT
Amount Interest
Project Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
1 None Proposed Is — -- -- $ — Is —Is — Is —Is —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED CPA REVENUE DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
A Subtotal: Approved and Issued Debt $ 1,949,550 $ 1,866,600 $ 1,788,900 $ 681,200 $ —
B Subtotal: Approved and Unissued Debt $ 1,040,000 $ — $ — $ — $ —
C Total: Approved Debt Service IN
$2,989,550 $1,866,600 $1,788,900 $ 681,200 $ —
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $
E TOTAL PROJECTED DEBT SERVICE $3,923,961 $2,989,550 $1,866,600 $1,788,900 $ 681,200 $ —
No recommendations for debt financing.
At Special Town Meeting 2020-3, Town Meeting approved the purchase of conservation land on Highland
Avenue. The land purchase was funded by a combination of cash and debt which allowed the Community
Preservation Committee (CPC) to maintain its target level of cash reserves. For FY2022, the number and
dollar value of applications for Community Preservation Funds was less than in prior years, and therefore
the fund has more cash on hand than originally expected. At the 2021 Annual Town Meeting, the CPC is
recommending to modify the funding sources for the Highland Avenue land acquisition to be fully paid with
cash, and accordingly rescind the borrowing authorization. If that motion passes, the $1,040,000 in debt
service noted on line C in the table above will no longer be needed, and the debt service budget can be
reduced by that amount.
FY2022 RECOMMENDED PROJECTS - Compost Revolving Fund (Table VII)
TABLE VII: FY2022 RECOMMENDED PROJECTS-Compost Revolving Fund
Amount Interest
Project Financed Term Rate FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
1 None Proposed Is — -- -- $ — Is —Is — Is —Is —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
A Subtotal: Approved and Issued Debt $ 157,501 $ 157,031 $ 126,186 $ 121,466 $ 116,746
B Subtotal: Approved and Unissued Debt $ 8,250 $ 66,000 $ 63,800 $ 61,600 $ 59,400
C Total: Approved Revenue Supported Debt Service / $ 165,751 $ 223,031 $ 189,986 $ 183,066 $ 176,146
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED DEBT SERVICE $ 205,557 $ 165,751 $ 223,031 $ 189,986 $ 183,066 $ 176,146
No recommendations for debt financing.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-12
FY2022 RECOMMENDED PROJECTS - CASH CAPITAL (Table VIII)
TABLE VIII: FY2022 RECOMMENDED FUNDING FROM REVENUES(Cash by Source)
Water Sewer Recr. Enterprise
Retained Retained Retained Operating Other
Project Free Cash Tax Levy Earnings Earnings Earnings Funds CPA* Funds- Total Cost Other*""
SCHOOL PROJECTS
1 1 LPS Technology Program $1,089,007 1 1 1 1 1 1$ 97,229 $1,186,236 $ -
I. II
FACILITIES
2 Public Facilities Bid Documents $ 100,000 $ - $ 100,000
3 Building Flooring $ 125,000 $ - $ 125,000
4 School Paving and Sidewalks $ 125,000 $ - $ 125,000
5 Municipal Building Envelopes and Associated $ 214,186 $ - $ 214,186
Systems
6 School Building Envelopes and Associated $ 245,199 $ - $ 245,199
Systems
7 Playground Enhancements-Pour-in-Place $150,000 $ - $ 150,000
Surfaces
8 Space Needs for School Year 2021-22 $ 600,000 $ - $ 600,000
MUNICIPAL PROJECTS
9 South Lexington Traffic Mitigation Plan $115,000 $ 115,000
10 Transportation Mitigation $ 20,889 $ 20,889
11 Self-Contained Breathing Apparatus $ 416,545 $ - $ 416,545
Replacement
12 Pine Meadows Improvements $ 25,000 $ - $ 25,000
13 Pine Meadows Equipment $ 62,000 $ - $ 62,000
14 Park and Playground Improvements $170,000 $ - $ 170,000
15 Park Improvements-Athletic Fields $155,000 $ - $ 155,000
16 Community Center Mansion Sidewalk&Patio $110,000 $ - $ 110,000
17 Townwide Culvert Replacement $ 390,000 $ - $ 390,000
18 Equipment Replacement $ 730,780 $139,020 $104,02D $ 24,597 $ 998,417
19 Storm Drainage Improvements and NPDES $ 385,000 $ - $ 385,000
Compliance
20 Management $ 390,000 $ - $ 390,000
21 Street Improvements-* $2,651,674 $ - $2,651,674 $977,917
Sanitary Sewer System Investigation and
22 Improvements $ 200,000 $ - $ 200,000
23 Water Distribution System Improvements $ 400,000 $ - $ 400,000
24 Hydrant Replacement Program $ 75,000 $ 75,000 $ - $ 150,000
25 Public Parking Lot Improvement Program $100,000 $ 100,000
26 Staging for Special Events $ 65,000 $ - $ 65,000
27 Cary Library Network $ 95,000 $ - $ 95,000
28 Electric Vehicle Charging Stations $ 69,000 $ - $ 69,000
2, III 4 .I
e ®II .I I I I® I I III .II III IOI
*CPA totals do not include proposed FY2022 administrative budget of$150,000 and$2,989,55D for debt service.
**Other Funds include the Parking Fund,TDM Stabilization Fund,Transportation Network Company(TNC)Special Revenue Fund,and Prior Bond Authorizations.
***Other includes$977,917 in Chapter 90 Aid for street improvements.
****Proposed funding for the annual street resurfacing program is comprised of$2,651,674 of tax levy dollars and an anticipated distribution of$977,917 of Chapter 90
funds. This level of funding is intended to maintain the Town's roadway surface rating(RSR)in the mid-80s.
School Department Projects
1. LPS Technology Program - $1,186,236 ($1,089,007 Free Cash &$97,229 Prior Bond
Authorizations): This request addresses the District's strategic goal for enhancing the capacity to
utilize technology as an instructional and administrative tool. The request will continue to support
student access to devices to allow for innovative learning methods that integrate supportive
technologies, problem-based approaches and higher order thinking skills. It also maintains and
improves, when needed, current infrastructure such as networks, access points and servers.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-13
The capital improvement request for FY2022 would provide funding for the following:
Tech Workstations - $172,150 to replace Unit A (all classroom teachers, counselors, librarians and
staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops,
desktops, printers and monitors). Staff workstations are being replaced from FY2020 funds, thus,
no replacements are budgeted for this cycle as they will all be replaced. (150 laptops @ $1100
each, 10 printers @ $440 each, and 10 monitors @ $275 each)
PreK-5 Mobile Devices - $124,540 to replace 260 Kindergarten iPads across all district Kindergarten
classes due to current devices having reached their end of life. (260 iPads @ $479.00 each)
1:1 Middle School Program - $226,250 to purchase 625 Chromebooks for 6th graders entering
Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices
follow them through middle school (three-year life span). Generally, by the end of middle school,
many devices have reached their end of life due to use. (625 Chromebooks @ $362 each)
1:1 at Lexington High School - $189,720 to purchase 680 Chromebooks for 9th graders. All high
school students, once provided a device in 9th grade or upon entering the high school, have the
device through their senior year (four-year life span). (680 Chromebooks @ $279 each)
Science/Technology/EngineeringJ(Art)/Math (STEM/STEAM)/Computer Science - $42,400 to update
district computer labs at either the Middle School/High School level and purchase STEM/STEAM
based curricular materials. ($36,400 for one lab, $6,000 for STEM/STEAM Materials)
Interactive Projectors/Whiteboard Units and Document Cameras- $239,176 to replace 48
interactive projectors districtwide. This equips buildings with a touch-activated interactive system
with a new ceramic whiteboard and soundbar. The replacements will begin with the oldest model
per school until all systems are within a 5-year window with all of the same functionality. The
request will also replace 28 document cameras at Bowman Elementary School, with remaining
schools planned in future years. As part of new school construction, some schools have newer
document cameras and other schools have had document cameras replaced prior to this year. (48
projectors @ $4,620 each, 28 document cameras @ $622 each)
District and Building Network Infrastructure - $172,000 to replace end of life Wireless Access Points
(WAPs), switches and Power over Ethernet (POE) districtwide. (70 WAPs @ $1,300 each, 3 POE
switches @$7,000, HS Network equipment and fiber patch $60,000)
Server/Storage Infrastructure - $20,000 to maintain and upgrade any server-related hardware.
Department of Public Facilities Projects
2. Public Facilities Bid Documents - $100,000 (Free Cash): This is an annual request for
funding of professional services to produce design development, construction documents and/or bid
administration services for smaller projects in anticipation of requests for construction funding at
town meeting that have a high probability of approval. This will ensure that both municipal and
school projects can be completed in the then-current construction season, which is particularly
important for the timely completion of school building projects given the short window between the
end of school in June and the end of summer.
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
XI-14
3. Building Flooring - $125,000 (Free Cash): Initiated in FY2011, this is an annual request for
funds to be used for the replacement of flooring systems in municipal and school buildings. The
FY2022 request will be used for projects informed by the new 20-year Master Plan, and may
include areas at the Lexington high school, Clarke middle school, East Lexington fire station and the
Town Office Building. In FY2021, hallway floors at Harrington Elementary School were replaced
and a project to update flooring in a Public Services Building hallway and the cafeteria is planned.
The goal of this annual program is to ensure failing floor surfaces are replaced and are safe for all
users.
4. School Paving and Sidewalks- $125,000 (Free Cash): This capital request provides'as
needed' replacement of sidewalks, bus loops and parking areas on school grounds. The FY2022
request will specifically fund sidewalk panel replacements and parking and roadway improvements
at the Bridge and Bowman Elementary Schools which are currently in poor condition. Extraordinary
repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a
condition suitable for public safety and highlights the Safe Routes to School.
5. Municipal Building Envelopes and Associated Systems- $214,186 (Tax Levy): This
ongoing capital request, originally approved for funding in the 2006 Proposition 21/2 Override,
includes repair and replacement projects for the maintenance and upgrade of municipal buildings
and systems. The FY2022 request seeks funding for repairs to fascia and soffits on the Cary
Memorial Building and Town Office Building, which will begin once roof repairs are complete.
6. School Building Envelopes and Associated Systems- $245,199 (Free Cash): The purpose
of this ongoing capital request is to perform annual prioritized extraordinary repairs and
modifications to school buildings and systems. Specifically, the FY2022 request will be used to
address repairs of water and air infiltration issues of the gaskets, caulking, doors and windows at
the Lexington High School.
7. Playground Enhancements- Pour-in-Place Surfaces- $150,000 (CPA): Older playgrounds
use bark mulch as their safety surfacing, which is not stable and is regularly washed out or kicked
out by students using the play equipment. When this occurs, the 12-inch impact absorbent
surfacing requirement is no longer being met, which could result in serious injuries if or when a
student falls. Pour In Place (PIP) safety surfacing is a rubber/urethane product being used in all
new playground installations. Benefits include better drainage, consistent safety surface, and faster
snow melt, enabling use of the playground during colder months. Replacement of the Harrington
school playground surface is proposed during the summer of 2021, with the remaining schools to
follow in subsequent years.
8. Space Needs for School Year 2021-22 - $600,000 (Free Cash): Space needs will be
necessary at multiple schools including Diamond for the FY2021-22 school year. A new Intensive
Learning Program will begin at Diamond requiring dedicated space. In this case, a large storage
room will be converted to three offices/learning spaces over the summer months, which is expected
to cost $300,000. Additional space modifications may also be needed, but have not yet been
identified. If further clarity is not achieved prior to Town Meeting, the funding request may be
reduced.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-15
Municipal Projects
9. South Lexington Traffic Mitigation Plan - $115,000 (TDM Stabilization Fund): This is a
request to develop the Planning Board's Traffic Mitigation Plan for the South Lexington
Transportation Management Overlay District (TMOD), approved by Town Meeting in 2009. The
South Lexington TMOD, one of three TMOD in town, encompasses the intersection of Spring Street
and Hayden Avenue and most of Hayden Avenue. The Traffic Mitigation Plan is a critical part of
justifying mitigation payments from private development in the area and is required for proper
implementation of the TMOD. The Plan will outline projects and strategies to use the mitigation
payments to reduce single occupancy vehicle trips, increase safety and reduce traffic congestion.
Without the Plan, there is no basis for developers to participate in the TMOD provisions; however,
some developers have elected to voluntarily participate. Work is anticipated to take approximately
8 months, and is expected to be completed during FY2023.
10. Transportation Mitigation - $20,889.20 (Transportation Network Company (TNC)
Special Revenue Fund): This annual capital request is to support the ongoing work of the
Transportation Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and
Police Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect
data, perform analysis, review citizen requests and recommendations for various townwide
transportation improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later
reconstituted as the TSG). Anticipated projects for the FY2022 funds include purchase and
installation of pedestrian-activated beacons at crosswalk locations still under consideration,
purchase and installation of speed feedback signs, study and creation of school zones, on-call
engineering services to quickly address safety requests and address road design to reduce speeds
where needed, and to apply to MassDOT to reduce certain regulatory speed limits.
11. Self-Contained Breathing Apparatus Replacement- $416,545 (Free Cash): Firefighters
use self-contained breathing apparatus (SCBA) when working in areas that have atmosphere that is
immediately dangerous to life and health (IDLH), including almost all fires, hazardous material
spills, and confined spaces. This equipment is mandatory life-safety equipment for all firefighters
through OSHA, NFPA and NIOSH, and was originally purchased through a FEMA grant in 2011, and
is nearing the end of its useful life. Repairs have become more frequent and expensive, and the
potential for equipment failure in an IDLH situation has grown. The Fire department will seek out
additional grant funding for this replacement, in which case excess funds will be returned.
12. Pine Meadows Improvements- $25,000 (Recreation Retained Earnings): This request
will fund the design and engineering for a drainage improvement project on the 1st and 2nd
fairways at the Pine Meadows Golf Course, which is scheduled to be completed in FY2025. The
design and engineering work will ensure that an accurate cost estimate will inform the request for
the construction phase in FY2025.
13. Pine Meadows Equipment- $62,000 (Recreation Retained Earnings): This request will
purchase a new fairway mower to replace existing equipment acquired in 2012. The life
expectancy of a fairway mower is 10 years. The new equipment will ensure proper maintenance of
the turf, improved pace of play, and superior playing conditions.
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
XI-16
14. Park and Playground Improvements- $170,000 (CPA): This request will update and replace
playground equipment, safety surfacing and various other amenities at a neighborhood park on
South Rindge Avenue. The proposed improvements will renovate and rehabilitate existing safety
surfacing and equipment so that the site will be in compliance with the Consumer Product Safety
Commission (CPSC), the American Society for Testing and Materials (ASTM) and the American with
Disabilities Act (ADA). Additionally, at the recommendation of the ADA Compliance Study that was
completed in 2017, the walkway leading to the playground will be renovated to meet minimum
width regulations and have a running slope of less than 5%, and an accessible path leading to the
Arlington Reservoir Trail and a connection to the basketball courts will also be installed.
15. Park Improvements - Athletic Fields - $155,000 (CPA): This ongoing multi-year capital
program is to address safety and playability concerns as well as provide adequate and safe field
conditions. This program funds improvements to athletic fields, including renovations to natural
turf, drainage, new irrigation systems, and site amenities including benches and backstops. The
FY2022 funds will be used for such improvements to the Muzzey Field. Based on recommendations
from a 2017 ADA Compliance Study, two accessible paths, one on each side of the field, will also be
installed. If approved, renovations will begin in the Fall of 2021.
16. Community Center Mansion Sidewalk& Patio - $110,000 (CPA): This request will replace a
cracked, uneven and inaccessible bluestone sidewalk and patio along the mansion side of the
Community Center with surfaces made of stamped concrete. When the building was renovated in
2015, the walkway was identified as a future project.
17. Townwide Culvert Replacement- $390,000 (Free Cash): This request is part of an ongoing
program to proactively replace culverts prior to catastrophic failure, which will allow for proper
design considerations and funding while also minimizing the impact to residents through
unexpected road closures and flooding. Work is near completion on the Culvert Asset Management
Plan after detailed inspections were performed on all of the known town-owned culverts. This
program is a companion effort with the ongoing Watershed Management Plan. Final design,
permitting and gathering easements are underway for culverts at Constitution Road and Valleyfield.
Geotechnical investigations are underway along with culvert design for the Waltham Street culvert
at Clematis Brook. Construction is anticipated to begin in Summer 2021.
18. Equipment Replacement- $1,420,000 ($421,583 General Fund Debt, $730,780 Free
Cash, $139,020 Water Retained Earnings, $104,020 Sewer Retained Earnings &
$24,597 Prior Bond Authorizations): See detailed description under Table I - General Fund
Debt.
19. Storm Drainage Improvements and NPDES Compliance- $385,000 (Free Cash): This is
an annual request to replace and supplement existing drainage structures, issues typically
uncovered during roadway related construction activity. Funds will also be used for continued
compliance with the Environmental Protection Agency (EPA) Phase II regulations which help
improve the water quality of Lexington's streams and ponds. Approximately $115,000 of this
funding request is for compliance with the construction-related portions of the National Pollutant
Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in
the stormwater general permit. The permit also requires the Town to comply with requirements for
illicit discharge detection and elimination (IDDE), best management practices (BMP), installation,
and retrofits. The remaining $270,000 will be used to repair/replace drainage structures
encountered during road construction, repair other drainage areas of concern in the Town and
improve stormwater issues discovered during NPDES investigation work. Current drainage
improvements are being performed throughout the Locust Avenue neighborhood as well as Munroe
Road. The IDDE program has continued with two summer interns and work is underway on the
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-17
design of numerous BMPs, as well as drainage improvements in other areas of town. The
preemptive repair of existing drainage structures will reduce damage to structures themselves,
existing pavement, and private and public property.
20. Comprehensive Watershed Stormwater Management- $390,000 (Free Cash): DPW,
Engineering and Conservation collaborate on this annual capital request which addresses drainage/
brook management issues. The request funds the continuing design and implementation of
watershed plans and the construction of priorities established in those plans. Staff has reviewed
three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and
developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested
funding will be used to move forward with those prioritized areas. Design work is in progress in the
Valleyfield area, which will be a phased project. A thorough evaluation has been completed in the
Oxbow Constitution area with design now in progress, with easement discussions and permitting
commencing soon. Long-term benefits of the program include prevention of property damage,
reduction in liability and overall improvement to the health of Lexington's waterways.
21. Street Improvements- $3,629,591 ($2,651,674 Tax Levy, $977,917 Chapter 90
funding): This is an annual request for the street resurfacing and maintenance program. In
addition to the $2,651,674 appropriated from the tax levy, $977,917 of Chapter 90 funds will be
utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current
state allocation of$200 million statewide.) Funds will be used for design, inspections, planning,
repair, patching, crack sealing and construction of roadways and roadway related infrastructure
including repair and installation of sidewalks. A preliminary list of the streets to be repaired under
this article is currently being developed. A pavement management system is utilized to assist in
analyzing the road network and selecting roadways for repairs. This funding will allow for the
proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and
safety.
Street Improvements - Financing Components
FY2022
2001 Override Increased by 2.5% per year $ 723,719
Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850
FY2014 Health Insurance Savings $ 1,100,000
Additional Tax Levy Funding $ 381,871
Estimated Chapter 90 Aid $ 977,917
Total $ 3,629,591
Without Chapter 90 $ 2,651,674
22. Sanitary Sewer System Investigation and Improvements- $1,000,000 ($800,000
Wastewater Debt, $200,000 Wastewater User Charges): See detailed description under
Table III: Wastewater Fund Debt.
23. Water Distribution System Improvements - $1,110,000 ($710,000 Water Debt/MWRA
Loan, $400,000 Water User Charges): See detailed description under Table II: Water Fund
Debt.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-18
24. Hydrant Replacement Program - $150,000 ($75,000 Free Cash & $75,000 Water
Retained Earnings): This is an ongoing replacement program designed to maintain the integrity
of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety
requirements. A list of hydrants needing replacement is generated each year during the annual
inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions
between the two departments, the target goal is to replace approximately 60 hydrants per year at a
cost of$2,500 per hydrant. The Town of Lexington has 1,747 fire hydrants in its fire protection
system; a total of 42 hydrants were replaced in FY2020.
25. Public Parking Lot Improvement Program - $100,000 (Parking Fund): This request is for
the redesign of the public parking lots located in downtown Lexington, including the Depot lot, the
lot between Edison Way and the Depot (CVS lot), and the lot between Waltham Street and Muzzey
Street (Michelson lot). These lots are currently in fair to poor condition with inefficient circulation
and parking layouts. This redesign work will include surveys and a conceptual plan development
design, with the anticipated results of improved efficiency, circulation and aesthetics. More detail is
needed in order to get solid estimates on the cost of construction.
26. Staging for Special Events- $65,000 (Free Cash): This request is to purchase two staging
units for use at Town special events, including Patriots' Day. The Town currently owns one staging
unit, supplemented by wagon trailers borrowed from Waltham. The borrowed trailers are subject
to availability, difficult to move, and unstable, requiring manual reinforcements to ensure safety.
New staging would allow for access by persons with disabilities, provide a more stable seating/
viewing area, and be more readily available for a wide range of town events and programs.
27. Cary Library Network- $95,000 (Free Cash): The Library is requesting integration of its
network infrastructure hardware into the Town's infrastructure, including migration to the Town's
network support and service contracts. Library equipment, including WiFi access points, network
switches and cabling, will be upgraded to Town network standards, and the Library network traffic
will be managed by existing Town infrastructure, thus maximizing the Town IT infrastructure
investments and providing increased network capability and management to the Library.
28. Electric Vehicle Charging Stations - $69,000 (Free Cash): This request is for the purchase
and installation of two or more electric vehicle charging stations to primarily be used for municipal
vehicles. In order to meet the Select Board's goal for fleet electrification and net-zero emissions, it
is essential to develop the necessary charging infrastructure to expand electric vehicles within the
fleet.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-19
DeferredTable IX: 1FY2023-FY2026 Capital Requests
Ongoing Capital Programs-General Fund
Deferred
Dept.F Project Name FY2022 I FY2023 I FY2024 I FY2025 I FY2026 Total
Innovation&Technology
Application Implementation $ - $ 290,000 $ 200,000 $ 100,000 $ 100,000 $ 690,000
Network Core Equipment Replacement $ - $ 80,000 $ 190,000 $ - $ 260,000 $ 530,000
Municipal Technology Improvement Program $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000
Network Redundancy&Improvement Plan $ - $ 330,000 $ 220,000 $ 110,000 $ 110,000 $ 770,000
Phone Systems&Unified Communications $ - $ 100,000 $ 90,000 $ 80,000 $ 60,000 $ 330,000
900,000 800,000 390,000 630,000 1 10
Land Use,Health and Development
Transportation Mitigation Is -Is 100,000 Is 100,000 Is 100,000 Is 100,000 $ 40Q000
100,000 100,000 ' 100,000 $ 100,000 ' 400,000
Public Facilities
Public Facilities Bid Documents $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400 0000
Building Flooring $ - $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 500,000
School Paving and Sidewalks $ - $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 500,000
Mechanical/Electrical Systems Replacements $ - $ 788,500 $ 850,000 $ 920,000 $ 990,000 $ 3,548,500
Municipal Building Envelopes and Associated Systems $ - $ 219,540 $ 225,029 $ 230,655 $ 236,421 $ 911,645
Townwide Roofing $ - $ 658,000 $ 182,000 $ 990,000 $ 6,642,000 $ 8,472,000
School Building Envelopes and Associated Systems $ - $ 251,400 $ 257,684 $ 264,127 $ 270,730 $ 1,043,941
1 1:
Public Works
Townwide Culvert Replacement $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000
Equipment Replacement $ - $ 1,490,000 $ 1,585,000 $ 1,410,000 $ 1,415,000 $ 5,900,000
Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000
Townwide Signalization Improvements $ - $ 125,000 $ 50,000 $ 55,000 $ - $ 230,000
Storm Drainage Improvements and NPDES Compliance $ - $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000
Comprehensive Watershed Stormwater Management $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000
street Improvements Is -1$ 2,669,767 $ 2,688,312 $ 2,707,321 $ 2,726,806 $ 10,792,206
Hydrant Replacement Program 1$ - $ 75,000 1$ 75,000 1$ 75,000 1$ 75,000 1$ 300,000
future funding from Storm water Management Fee $ $ 1• 806 $ 25,822,206
schools
LPS Technology Program 1$ - $ 1,363,981 $1,434,200 $ 1,344,221 $ 1,509,586 $ 5,651,988
11 1
Ongoing Capital Programs-Enterprise Funds
Deferred
Dept.F Project Name FY2022 FY2023 FY2024 FY2025 FY2026 Total
Public Works
Pump Station Upgrades $ - $ 50,000 $ - $ - $ - $ 50,000
Sanitary Sewer System Investigation and Improvements $ - $ 1,020,000 $ 1,040,404 $ 1,061,210 $ 1,082,431 $ 4,204,045
Water Distribution System Improvements $ - $ 2,200,000 $ 2,244,000 $ 2,288,900 $ 2,334,670 $ 9,067,570
Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000
111 $ 3,359,404 $ 3,425,110 $ 3,492,101
Recreation&Community Programs
Pine Meadows Improvements 1$ - $ 65,000 1$ -Is 100,000 Is -1$ 165,000
Pine Meadows Equipment Is -1$ - $ 95,000 $ - $ 75,000 1$ 170,000
65,000 $ • 000 100,000 $ 75,000 $ 335,000
CapitalTotal .. 1111 $ 3,454,4041 $ 3,567,101
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-20
DeferredTable IX: 1FY2023-FY2026 Capital Requests
Ongoing and One-time Capital Projects-CPA Fund
Deferred
Dept. Project Name FY2022 FY2023 FY2024 FY2025 FY2026 Total
Land Use,Health and Willard's Woods Site Improvements $ - $ 597,114 $ - $ - $ - $ 597,114
Surfaces
Development West Farm Meadow Preservation $ - $ 22,425 $ - $ - $ - $ 22,425
Public Facilities Playground Enhancements-Pour-in-Place $ - $ 380,000 $ 190,000 $ - $ - $ 570,000
Public Works Public Grounds Irrigation Improvements $ - $ - $ 80,000 $ - $ - $ 80,000
Park and Playground Improvements $ - $ 125,000 $ 95,000 $ 750,000 $ 750,000 $ 1,720,000
Park Improvements-Athletic Fields $ - $ 210,000 $ 220,000 $ 480,000 $ - $ 910,000
Recreation&Community Park Improvements-Hard Court Resurfacing $ - $ 1,950,000 $ - $ - $ - $ 1,950,000
Programs
Cricket Field Construction $ - $ - $ - $ - $ 200,000 $ 200,000
Lincoln Park Field Improvements $ - $ - $ - $ 425,000 $ 442,000 $ 867,000
Town Clerk Archives&Records Management $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000
One-Time Capital Projects-General Fund
Deferred
Dept. Project Name FY2022 FY2023 FY2024 FY2025 FY2026 Total
Fire Replace 2004 Pumper $ - $ 625,000 $ - $ - $ - $ 625,000
Ambulance Replacement $ - $ - $ 335,000 $ - $ - $ 335,000
Police Public Safety Training Facility $ - $ - TBD $ - $ - $ -
LHS Feasibility Study $ - $ - $ - TBD $ - $ -
Public Facilities LHS Science Classroom Space Mining $ - $ 200,000 $ - $ - $ - $ 200,000
Cary Library Children's Room Renovation Project $ - $ 150,000 $ 4,950,000 $ - $ - $ 5,100,000
Battle Green Streetscape Improvements $ - $ 3,000,000 $ - $ - $ - $ 3,000,000
Hartwell Ave.Compost Site Improvements $ - $ - $ - $ 200,000 $ - $ 200,000
Municipal Parking Lot Improvements $ - $ - $ 40,000 $ 480,000 $ - $ 520,000
Public Works Public Parking Lot Improvement Program $ - $ - $ 500,000 $ 500,000 $ - $ 1,000,000
New Sidewalk Installations $ - $ 940,000 $ - $ 3,250,000 $ - $ 4,190,000
Bedford and Hartwell Ave.Long-Range Transportation Improvements $ - $ - $ 1,580,000 $ - $ - $ 1,580,000
Public Grounds Irrigation Improvements $ - $ - $ 120,000 $ - $ - $ 120,000
Pine Meadows Clubhouse Renovation $ - $ - $ 110,000 $ - $ 1,435,000 $ 1,545,000
Recreation&Community Lincoln Park Field Improvements Is -1$ - $ - $ 775,000 $ 806,000 $ 1,581,000
Programs
Town Pool Water Heater Replacement Is -1$ 26,000 $ - $ -Is - $ 26,000
Capital Project Parking Lot-Not Likely to be Funded
Deferred
Dept. Project Name FY2022 FY2023 FY2024 FY2025 FY2026 Total
Land Use Parking Lot Consolidation and Repaving $ - $ 105,000 $ 1,500,000 $ - $ - $ 1,605,000
Recreation&Community Community Center Campus Expansion $ - TBD TBD TBD TBD $ -
Programs
105,000 00 000 ' .1 10
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
XI-21
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Appendix A:
Program Improvement Requests
Shared and Municipal Programs 2000 - 8000
FY2022 Recommended Budget: Program Improvements
Program Improvement Request Summary
Department Not
Program Requests Recommended Recommended
General Fund
Public Facilities $ — $ — $ —
Public Works $ 29,500 $ 29,500 $ —
Police $ 116,042 $ 9,950 $ 106,092
Fire $ — $ — $ —
Library $ — $ — $ —
Human Services $ — $ — $ —
Land Use, Health and Development $ 50,305 $ — $ 50,305
Select Board $ — $ — $ —
Town Manager's Office $ 212,182 $ 212,182 $ —
Miscellaneous Boards and Committees $ 50,000 $ 50,000 $ —
Finance $ 69,921 $ 69,921 $ —
Town Clerk $ — $ — $ —
Innovation &Technology $ — $ — $ —
Total General Fund Requests $ 527,950 is 371,553 $ 156,397
Non-General Fund
Water/Sewer Enterprise $ — $ — $ —
........................................................................................
Recreation Enterprise $ — $ — $ —
Total Non-General Fund,$ — $ — $ —
Combined Requests Total $ 527,950 $ 371,553 $ 1576,73977]
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
A-1
GENERAL FUND I Departmental Request Recommendation
Program Description
Public Works Compensation Expenses Benefits Total Recommended Not Recommended
3300 Public Grounds Bike Amenity Maintenance $ -Is 10,000 $ - $ 10,000 $ 10,000 $ -
3200-Highway I People GIS Snow Ops Software $ - $ 19,500 $ - $ 19,500 $ 19,500 $ -
Total Public Works $ - $ 29,500 $ - $ 29,500 $ 29,500 $ -
Police Compensation Expenses Benefits Total Recommended Not Recommended
4110-Police Administration Executive Development Program $ -Is 9,950 $ - $ 9,950 $ 9,950 $ -
4120-Patrol&Enforcement Patrol Officer T
Enforceementraffic $ 88,854 $ - Is 17,238 $ 106,092 $ -Is 106,092
Total Police $ 88,854 $ 9,950 $ 17,238 $ 116,042 $ 9,950 $ 106,092
Land Use,Health&Development Compensation Expenses Benefits Total Recommended Not Recommended
7300-Economic Development I Part-Time Administrative Assistant Is 32,879 $ 1,000 $ 16,426 $ 50,305 $ Is 50,305
Total Land Use,Health&Development $ 32,879 $ 1,000 $ 16,426 $ 50,305 $ - $ 50,305
Town Manager Compensation Expenses Benefits Total Recommended Not Recommended
8210-Org.Dir.&Admin. Diversity Equity&Inclusion Officer $ 85,000 $ 10,000 $ 17,182 $ 112,182 $ 112,182 $ -
8210-Org.Dir.&Admin. Department Structure Review I Is 100,000 1 Is 100,000 Is 100,000 Is -
Total Town Manager $ 85,000 $ 110,000 $ 17,182 $ 212,182 $ 212,182 $ -
Town Committees Compensation Expenses Benefits Total Recommended Not Recommended
8320-Misc.Boards& Townwide Survey-20/20 Vision $ -Is 50,000 $ -Is 50,000 $ 50,000 $ -
Committees Committee
Total Town Committees $ - $ 50,000 $ - $ 50,000 $ 50,000 $ -
Finance Compensation Expenses Benefits Total Recommended Not Recommended
8410-Comptroller Hire Payroll Manager Is 53,200 1$ - $ 16,721 $ 69,921 $ 69,921 $ -
Total Finance $ 53,200 $ - $ 16,721 $ 69,921 $ 69,921 $ -
Total General Fund $ 259,933 $ 200,450 $ 67,567 $ 527,950 $ 371,553 $ 156,397
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
A-2
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Budget Bylaw - Table of Contents
Action of: Page
TOWN MANAGER
Departmental Budget Information, Request for
B-2
School Budget Information, Request for
B-2
Capital Expenditures Information, Request for B-3
Town Budget, Submission to Select Board
B-4
Capital Expenditures Budget, Submission to Select Board B-4
SELECT BOARD
Town Budget, Recommendations on B-5
Capital Budget, Recommendations on
B-5
Submission of Budget to Town Meeting
B-5
APPROPRIATION COMMITTEE
Town Budget, Report on B-6
Town Budget Report, Explanation of
B-6
CAPITAL EXPENDITURES COMMITTEE
Capital Expenditures Report
B-7
This document summarizes local and state law regarding town budget preparation and submission.
References are made to Massachusetts General Laws, the bylaws of the Town of Lexington, the
Lexington Selectmen-Town Manager Act, and the Administrative Directives of the Lexington Town
Manager. Those references offering the greatest amount of information on the given topic have been
listed first.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
B-1
The Town Manager
The Town Manager is appointed by the Select Board to oversee the daily operations of the Town, to
administer the policies and procedures of the Board, and to enforce all bylaws and actions passed at
Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and
responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107 -
Appendix §A201 Special Acts).
REQUEST FOR DEPARTMENTAL BUDGET INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
The Town Manager may request all boards, departments, committees, commissions and officers of the
Town, except the School Committee, to submit to him/her in writing a detailed estimate of the
appropriations required for the efficient and proper conduct of the respective departments and offices
during the next fiscal year.
REQUEST FOR SCHOOL BUDGET INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
The Town Manager may request from the School Committee a total budget estimate for the next fiscal
yea r.
FY2022 Town Manager's Preliminary Recommended Budget& Financing Plan January 11, 2021
B-2
The Town Manager (continued)
REQUEST FOR CAPITAL EXPENDITURES INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113)
Sections 29-13 and 29-14 of the Code of the Town of Lexington
All boards, departments, committees, commissions and officers of the Town shall annually submit to
the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the
capital expenditures (as defined below) required for the efficient and proper conduct of their respective
departments and offices for the next fiscal year and the ensuing four year period.
Definitions of Capital Expenditures
Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all
expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of
which will accrue to the Town over an extended period of time."
Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including
at least one of the following:
• acquisition of land for a public purpose;
• construction of, or addition to, a facility such as a public building, water or sewer lines, or
playfields, etc.;
• rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or
more and the improvement will have a useful life of 10 years or more;
• purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all
cars are defined to be non-capital items);
• any planning, engineering or design study related to an individual capital project."
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
B-3
The Town Manager (continued)
SUBMISSION OF TOWN BUDGET TO SELECT BOARD
TO OCCUR: On the specified date
REFERENCE: Section 90-12 of the Code of the Town of Lexington
Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
Section 12. The Town Manager shall annually submit to the Select Board, the Appropriation
Committee, and the Capital Expenditures Committee for their consideration a proposed budget,
revenue statement and tax rate estimate on a date specified no later than September 30 by the Select
Board after consultation with the School Committee, Appropriation Committee and the Capital
Expenditures Committee.
SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECT BOARD
TO OCCUR: Annually
REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113)
The Town Manager shall submit in writing to the Select Board and to the Capital Expenditures
Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal
year and the ensuing four year period, showing specifically the amount necessary to be provided for
each office, department and activity and a statement of the amounts required to meet the interest and
maturing bonds and notes or other indebtedness of the Town.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
B-4
The Select Board
Lexington's charter establishes an elected five-member Select Board to oversee the executive branch of
Town government. Select Board Members are elected for three-year terms and are responsible for the
general direction and management of the property and affairs of the Town.
RECOMMENDATIONS ON TOWN BUDGET
TO OCCUR: Prior to the Annual Town Meeting
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
Mass. General Law Ch. 41, §60
The Select Board shall consider the proposed budget submitted by the Town Manager and make such
recommendations relative thereto as they deem expedient and proper in the interest of the Town. The
Select Board shall transmit a copy of the budget together with their recommendations relative thereto
to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee.
RECOMMENDATIONS ON CAPITAL BUDGET
TO OCCUR: Prior to the annual Town Meeting
REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113)
The Select Board shall consider the capital budget submitted by the Town Manager and make such
recommendations relative thereto as they deem appropriate and proper in the interests of the Town.
The Select Board shall transmit a copy of the capital budget together with their recommendations
relative thereto to the Appropriation Committee and to the Capital Expenditures Committee.
SUBMISSION OF BUDGET TO TOWN MEETING
TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to
consider the budget.
REFERENCE: Section 90-13 of the Code of the Town of Lexington
The Select Board shall submit a budget at the annual Town Meeting. The Select Board's proposed
budget shall be distributed to the Appropriation Committee, the Capital Expenditures Committee, and
to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is
scheduled to consider it.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
B-5
The Appropriation Committee
The Appropriation Committee is a nine-member board appointed by the Town Moderator. Members
are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set
by the Select Board and the Town Meeting. The Committee advises Town Meeting Members on
financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding
for proposed capital improvements. The Committee's approval is required to use reserve funds for
unanticipated operating costs.
APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET
TO OCCUR: Prior to the Annual Town Meeting
REFERENCE: Section 29-11(A) of the Code of the Town of Lexington
Mass. General Law Ch. 39, §16
The Committee shall prior to each annual town meeting for the transaction of business prepare, publish
and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library,
and by mailing or otherwise distributing to each town meeting member a review of the budget adopted
by the Select Board to be considered at the Annual Town Meeting. This review will include the
Committee's advice and recommendations with reference to the various appropriations of town funds,
and other municipal matters coming before such town meeting. The Appropriation Committee shall
include in its report an assessment of the budget plan based on all the data available to it concerning
the next year's revenues and expenses as well as a projection for future years' revenues and expenses.
This publication may be combined with and distributed at the same time as the Capital Expenditures
Committee Report (Section 29-13(B) of the Code of the Town of Lexington).
EXPLANATION OF APPROPRIATION COMMITTEE REPORT
TO OCCUR: At the annual Town Meeting
REFERENCE: Section 29-11(B) of the Code of the Town of Lexington
The Appropriation Committee shall explain its report with advice and recommendations and it shall also
at each special Town meeting give its advice and recommendations with reference to any appropriation
of the Town funds or other municipal matter coming before such special Town meeting.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
B-6
The Capital Expenditures Committee
The Capital Expenditures Committee is a five to seven member board appointed by the Town
Moderator. Members are appointed to three-year overlapping terms and consider the relative need,
timing and cost of capital expenditure projects proposed for the ensuing five-year period.
CAPITAL EXPENDITURES REPORT
TO OCCUR: Prior to the annual Town Meeting
REFERENCE: Section 29-13 of the Code of the Town of Lexington
Each year the Capital Expenditures Committee shall request and receive from the Town boards and
departments a list of all capital expenditures that may be required within the ensuing five-year period.
The Committee shall consider the relative need, timing and cost of these projects, the adequacy
thereof and the effect these expenditures might have on the financial position of the Town.
The Committee shall prior to each annual meeting for the transaction of business prepare, publish and
distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and
by mailing or otherwise distributing to each Town meeting member, a report of its findings, setting
forth a list of all such capital expenditures together with the Committee's recommendations as to the
projects that should be undertaken within the five-year period and the approximate date on which each
recommended project should be started. This publication may be combined with and distributed at the
same time as the Appropriation Committee report.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
B-7
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Stabilization Fund History
Authorized M.G.L. Ch. 40, Sec. 5, the Town of Lexington's general stabilization fund has grown steadily
since FY2O07. Stemming from actions of Town Meeting and recommendations of the Select Board's
Ad Hoc Fiscal Policy Committee, annual fund balances are shown in the table below.
General Stabilization Fund History
FY2O15 FY2O16 FY2O17 FY2O18 FY2O19 FY2O2O
Beginning Balance $ 8,895,689 $ 9,056,939 $ 9,251,859 $ 9,447,866 $ 9,649,865 $ 9,800,414
Interest Earned $ 161,250 $ 194,920 $ 196,008 $ 201,999 $ 150,549 $ 120,397
T.M. Appropriation $ - $ - $ - $ - $ - $ -
T.M. Withdrawal $ - $ - $ - $ - $ - $ -
Ending Balance $ 9,056,939 $ 9,251,859 $ 9,447,866 $ 9,649,865 $ 9,800,414 $ 9,920,811
Specialized Stabilization Funds
Ending balances as of fiscal year end FY2015 FY2016 FY2017 FY2018 FY2O19 FY2020
Transportation Demand Management $ 302,092 $ 300,766 $ 214,309 $ 226,906 $ 182,762 $ 377,177
Traffic Mitigation Stabilization Fund $ 88,830 $ 147,401 $ 146,701 $ 321,751 $ 357,800 $ 645,163
Special Education Stabilization Fund $ 1,073,638 $ 1,078,170 $ 1,088,001 $ 1,105,262 $ 1,132,883 $ 1,151,926
Capital Stabilization Fund $ 8,048,466 $16,725,947 $23,203,210 $28,597,934 $27,727,713 $25,229,254
Center Improvement Stabilization Fund $ 86,506 $ 86,872 $ 87,664 $ 61,628 $ 35,497 $ 10,357
TMOD Stabilization Fund $ 10,774 $ 98,164 $ 98,263 $ 333,310 $ 344,226 $ 98,944
Debt Stabilization Fund $ 1,015,788 $ 895,503 $ 778,494 $ 664,828 $ 554,300 $ 438,280
Visitors Center Stabilization Fund $ - $ - $ - $ 242 $ 212,573 $ 218,083
Dedicated Trust Funds
Ending balances as of fiscal year end FY2015 FY2016 FY2017 FY2018 FY2O19 FY2020
Other Post Employment Benefits(OPEB) $ 5,798,656 $ 7,334,848 $ 9,869,875 $12,475,463 $15,773,899 $18,466,182
Health Claims Trust Fund $ 7,559,580 $ 5,693,188 $ 4,540,875 $ 3,851,400 $ 3,178,997 $ 2,474,692
Dental Trust Fund $ 222,231 $ 223,169 $ 225,204 $ 228,777 $ 234,494 $ 238,435
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
C-1
Summary of Reserve Fund Transfers
FY2015-FY2020
The chart below shows the budgeted and actual transfers from the Appropriation Committee Reserve
Fund. The fund, set forth under M.G.L. Ch. 40, Sec. 6, is to be used for extraordinary and unforeseen
expenditures, which cannot be paid through regular program appropriations.
Specifically, M.G.L. states:
Chapter 40, Section 6. Towns; reserve funds for extraordinary expenditures; establishment
Section 6. To provide for extraordinary or unforeseen expenditures, a town may at an annual or
special town meeting appropriate or transfer a sum or sums not exceeding in the aggregate five per
cent of the levy of the fiscal year preceding the fiscal year for which the fund, to be known as the
reserve fund, is established. No direct drafts against this fund shall be made, but transfers from
the fund may from time to time be voted by the finance or appropriation committee of the town, in
towns having such a committee, and in other towns by the selectmen; and the town accountant in
towns having such an official, and in other towns the auditor or board of auditors, shall make such
transfers accordingly.
Appropriated by Town Meeting annually, the Appropriation Committee approves transfer requests.
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020
Budgeted Amounts $ 900,000 $ 900,000 $ 900,000 $ 900,000 $ 900,000 $ 900,000
Reserve Fund Transfers $ 289,620 $ 176,800 $ 198,115 $ 106,000 $ — $ 100,000
2400- Public Facilities $ 106,000 $ 106,000
4200- Fire Wages $ 100,000
7140- Board of Health $ 11,500
7300- Economic Dev. $ 104,120
8120- Legal $ 24,000
Capital $ 150,000 $ 176,800 $ 92,115
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
C-2
Snow & Ice History
The following chart details snow and ice expenditures for the Town of Lexington over the last 10 fiscal
years. As a variable expenditure, Massachusetts General Law allows cities and towns to carry over
deficits from one year to be funded by revenue in the following year. The Town works to limit
expenditures where feasible, leverage available funds from other Department of Public Works items, or
transfer from the Reserve Fund. Where balances remain, they are funded in the following year, as
noted in the column on the right.
Transfers Reserve Year End
Deficit
Surplus/ within DPW Fund Raised in Next
Fiscal Year Budget Actual (Shortfall) Budget Transfers Fiscal Year
2020 $ 1,387,233 $ 974,463 $ 412,770 $ — $ — $ —
2019 $ 1,354,130 $ 1,338,630 $ 15,500 $ — $ — $ —
2018 $ 1,257,822 $ 1,628,760 $ (370,938) $ 70,938 $ — $ 300,000
2017 $ 1,188,024 $ 1,685,467 $ (497,443) $ 232,193 $ — $ 265,250
2016 $ 1,128,216 $ 1,196,662 $ (68,446) $ 68,446 $ — $ —
2015 $ 1,127,716 $ 2,235,573 $ (1,107,857) $ 464,207 $ — $ 643,650
2014 $ 1,091,534 $ 1,744,540 $ (653,006) $ — $ — $ 653,006
2013 $ 1,091,534 $ 1,448,098 $ (356,564) $ 149,564 $ 207,000 $ —
2012 $ 1,004,944 $ 603,900 $ 401,044 $ — $ — $ —
2011 $ 987,445 $ 1,884,338 $ (896,893) $ 242,840 $ — $ 654,053
Total $11,618,598 $14,740,431 $(3,121,833) $ 1,228,188 $ 207,000 $ 2,515,958
2016-2020 $ 1,263,085 $ 1,364,796 $ (101,711) $ 74,315 $ — $ 113,050
Average
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
C-3
CPA Summary
To be Provided under
Separate Cover
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
C-4
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Glossary
ABATEMENT - An Abatement is a reduction of a tax liability. The Board of Assessors grants
abatements for real estate and personal property taxes in cases where an individual's assessed
valuation is determined to be in excess of fair market value.
ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when
earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. In
Massachusetts, cities and towns must use this basis of accounting for the audited financial statements
of Enterprise funds. (Also see Modified Accrual Basis of Accounting).
APPROPRIATION - An authorization granted by Town Meeting to make expenditures and to incur
obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding
sources, and a period of time within which the funds must be spent. Any funds not expended within
the specified time (usually one fiscal year) revert to the Unreserved Fund Balance.
APPROPRIATED BUDGET - As used in fund summaries and department summaries within the
budget document, represents the current year budget as originally adopted by Town Meeting. It does
not include prior year encumbrances.
ARTICLE - An article or item on the Town Warrant. There are four standard financial articles that
appear in the Warrant every year: the Operating Budget Article; an Article for"Supplementary
Appropriations for the Current Fiscal Year" (the current fiscal year was appropriated at the previous
year's Town Meeting); an Article for Prior Years' Unpaid Bills; and an Article for supplementary
appropriations for previously authorized capital improvement projects. "New"capital project requests
and other special items generally appear as individual articles without a predetermined order.
ARTICLE TRANSFERS - Projects from previous year Town Meeting article appropriations occasionally
have unexpended balances not required once the project is complete. The unexpended balance
becomes available for future Town Meeting appropriation.
ASSESSED VALUATION - The valuation of real estate or other property determined by the Town
Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in
determining values every five years.
ASSETS - Property, plant and equipment owned by the Town.
AUDIT- An examination of the town's financial systems, procedures, and data by a certified public
accountant (independent auditor), and a report on the fairness of financial statements and on local
compliance with statues and regulations. The audit serves as a valuable management tool for
evaluation of the fiscal performance of a community.
BUDGETARY FUND BALANCE (also FREE CASH) - Remaining, unrestricted funds from operations
of the previous fiscal year including unexpended free cash from the previous year, actual receipts in
excess of revenue estimates shown on the tax recapitulation sheet, and unspent amounts in budget
line-items. Unpaid property taxes and certain deficits reduce the amount that can be certified as free
cash. The calculation of free cash is based on the balance sheet as of June 30, which is submitted by
the Comptroller. Free cash is not available for appropriation until certified by the Director of Accounts
at the Department of Revenue.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
D-1
BOND - A written promise to pay a specified sum of money- called the face value or principal amount
- at a specified date in the future, called the maturity date(s), together with periodic interest at a
specified rate. The difference between notes, usually one year or two years in length, and a bond is
that the latter runs for a longer period of time. State statute and the Select Board establish the length
of a bond repayment.
BOND ANTICIPATION NOTE (BAN or Note) -A temporary note issued for no more than one or
two years. This is commonly used to defer the initial pay down of debt or to accommodate
reimbursement for borrowed notes from a private source or other governmental entity.
BUDGET- A plan of financial operation embodying an estimate of proposed expenditures for a given
period with proposed means of financing. Lexington's budget is a financial plan that is established for
a single fiscal year that begins on July 1 and ends on June 30.
BUDGET MESSAGE (Town Manager's Transmittal Letter) - The opening section of the budget
that provides the Select Board, Town Meeting Members, and the general public with a general
summary of the most important aspects of the budget, changes from the current and previous fiscal
years, and the recommendations of the Town Manager.
CAPITAL EXPENDITURE - A major, non-recurring expenditure involving land acquisition,
construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more
with a useful life of five years or more.
CAPITAL IMPROVEMENT PROGRAM (CIP) -A financial planning and management tool that
identifies public facility and equipment requirements, presents these requirements in order of priority,
and schedules them for funding and implementation.
CEMETERY FUND - See Special Revenue Fund.
CHAPTER 90 - Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to
allocate funds to municipalities for highway construction, preservation and improvement projects that
create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and
snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is
based on a municipality's miles of public ways, population and level of employment. Municipalities
receive Chapter 90 funds for pre-approved projects on a reimbursement basis.
CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for
education and general governmental expenditures. The amount of state aid each community will
receive is itemized in a financial statement printed on cherry colored paper (thus the name). The
amount of revenue is a function of the State budget, which begins July 1st. Towns usually receive
notification in late summer, subsequent to the beginning of the fiscal year.
COMMUNITY PRESERVATION ACT (CPA) - A local acceptance statute approved by Lexington
voters in 2006. The purpose of the CPA is to fund open space, affordable housing, historic
preservation and recreation projects that meet the eligibility criteria of the Act. Funding for projects
comes from an annual property tax surcharge of up to three percent, which is the percentage adopted
in Lexington. The local surcharge is matched by State funds collected as part of the deeds excise tax.
The matching funds have ranged from 100% in 2007 to 17.8% in 2017.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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COMMUNITY PRESERVATION COMMITTEE (CPC) - This nine-member appointed Committee
reviews projects and determines their eligibility under the CPA. Projects that are approved by the
Committee are then recommended to Town Meeting, which has the final vote on appropriating funds
for each project. Members of the CPC are appointed by the Select Board (3), Planning Board,
Conservation Commission, Recreation Committee, Housing Authority, Housing Partnership and
Historical Commission.
COMPETITIVE BIDDING PROCESS - The process following State law requiring that for purchases of
$50,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective
vendors. After a review period, the Town Manager then awards a contract to the successful bidder.
CONTINUING BALANCE ACCOUNTS - At the end of a fiscal year, any unexpended balance in a
continuing balance account carries forward to the next year as a type of reserve against future
liabilities related to the account. Massachusetts General Laws provides for a number of continuing
balance accounts including those for: workers compensation claims, property and liability uninsured
losses, and unemployment compensation claims. A continuing balance account is also typically used to
fund compensated absence liabilities, facility repair accounts and equipment replacement accounts.
DEBT EXCLUSION - The amount of taxes assessed in excess of the Proposition 21/2 levy limit for the
payment of debt service costs, subject to a popular referendum. Two-thirds of the Select Board and a
majority of citizens voting must approve the exclusion. These funds are raised to retire the debt
service for the project. They are not added to the tax levy limit for the following fiscal year.
DEBT SERVICE - Payment of interest and principal on an obligation resulting from the issuance of
bonds.
DEPARTMENT - A division of the Town that has overall management responsibility for an operation or
group of related operations within a functional area.
DEPRECIATION - 1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a capital asset that is
charged as an expense during a particular period. Depreciation is based on historic costs, not
replacement value.
ELEMENT- The smallest unit of budgetary accountability, which encompasses specific and
distinguishable lines of work performed for the purpose of accomplishing a function for which the Town
is responsible.
ENCUMBRANCE - To encumber funds means to set aside or commit funds for a future expenditure.
Encumbrances include obligations in the form of purchase orders, contracts or salary commitments,
which are chargeable to an appropriation and for which a part of the appropriation is reserved.
ENTERPRISE FUND - An account supported by user fees for a specific service that the Town
operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on
taxes for operating revenue as user fee revenue and expenses are balanced over the long run.
Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis.
EXPENDITURE - Decrease in net financial resources for the purpose of acquiring and providing goods
and services.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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EXPENSES - Outflows or other using up of assets or incurring of liabilities during a period from
delivering or producing goods, rendering services or carrying out other activities that constitute the
entity's ongoing major or central operations. Expenses consist of the following objects of expenditure:
Utilities, Supplies and Materials, Contractual Services, and Equipment.
FINES & FORFEITURES - Revenue collected from court fines, penalty charges for overdue taxes
along with non-criminal fines are included in this category.
FREE CASH - see Budgetary Fund Balance.
FUND BALANCE - The excess of assets over liabilities.
FUNDING SOURCE - The specifically identified funds allocated to meet budget requirements/
expenses.
GENERAL FUND - Revenues derived from the tax levy, state aid, local receipts and available funds are
considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and
Special Revenue Funds.
GFOA- Government Finance Officers Association of the United States and Canada. The GFOA is a
professional organization of governmental finance officers.
GRANT- A contribution by one government unit or outside agency to another governmental unit. The
contribution is usually made for a specific purpose but is sometimes for general purposes.
INVESTMENT INCOME - The Town earns interest on cash held in savings accounts and invested in
short-term securities. The investment goal is to ensure that all funds are invested in short-term, risk-
averse investments. The Treasurer is very restricted as to the instruments in which investments can be
made. The amount of investment income is a function of the amount of funds invested and the interest
rate.
LIABILITY - Debt or other legal obligation which must be paid, renewed or refunded at some future
date, but does not include encumbrances.
LOCAL RECEIPTS - A category of revenue sources including municipal and school department
charges for services, investment income, fines and forfeitures, building permits and excise taxes.
These revenues are not considered part of the Proposition 21/2 Tax Levy.
MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) - A program of the Commonwealth
of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its
public schools.
MODIFIED ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue
when it is actually received and recognizes expenditures when a commitment is made. In
Massachusetts, cities and towns must use this basis for accounting for the general government.
MOTOR VEHICLE EXCISE - All Massachusetts vehicle owners who have their vehicle(s) registered in
the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they
reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the
book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax
equal to 21/2 percent or $25 for each $1,000 of the vehicle's value.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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MWRA - Massachusetts Water Resources Authority, from which the Town purchases water at a
wholesale rate in the form of annual assessments to the Water and Wastewater (Sewer) departments.
OPEB - Other Post-Employment Benefits refer to the Town's fiscal obligation to provide health, dental
and life insurance benefits to qualified retirees. Over the next 30 years, the Town's OPEB liability is
approximately $150 million. In FY2009, the Town began funding an OPEB Trust Fund for the purpose
of reducing the liability. (See page C-3 for the current balance in the Fund.)
OPERATING BUDGET - The portion of the budget that pertains to daily operations, which provides
basic services for the fiscal year. The operating budget contains appropriations for such expenditures
as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them.
OPERATING EXPENDITURE - An ongoing or recurring cost of performing a function or providing a
service. Operating expenditures include personal services, supplies and materials, utilities, contractual
services, minor equipment, and debt service.
OPERATING OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax
revenue growth by the State tax limitation law known as Proposition 21/2. The tax levy limit can be
exceeded only if a majority of residents voting approve an override. This sum is then added to the
base levy for the next fiscal year and becomes a permanent addition to the tax levy limit.
OTHER EXCISE (Hotel/Motel, Meals and Jet Fuel) - Lexington hotels and motels charge an
11.7% room tax to guests, which includes a 6% local option. Lexington restaurants collect a 7.0%
sales tax, which includes a 0.75% local option. A portion of the jet fuel tax collected at Hanscom airport
is distributed to Lexington. These revenues are collected by the Department of Revenue and
distributed to the Town of Lexington on a quarterly basis. (See page II-4 of the Revenue Section).
OTHER FEES AND CHARGES - Revenue is received from fees or charges by the Building & Zoning,
and Planning Departments, and the Department of Public Works. Also included in this category are
collections from ambulance fees, municipal liens, and building rentals.
OVERLAY- The amount reserved for funding property tax abatements and exemptions granted by the
Board of Assessors.
PARKING FUND - Revenue from town parking meters and parking lot permits are deposited into the
Parking Fund. This fund helps offset the costs of Police Department personal services, parking lot
maintenance costs, and Department of Public Works expenses directly related to parking lot
maintenance.
PERSONAL SERVICES - A line on the program, subprogram and element sheets which refers to the
total of the following objects of expenditure: Wages, Overtime, and Other Compensation.
PROGRAM -A group of related activities performed by one or more organizational units for the
purpose of accomplishing a function for which the Town is responsible.
PROPOSITION 21/2 -A tax limitation measure passed by Massachusetts voters in 1980 which limits
the growth of the total property tax levy to 2.5% per year. In other words, the total revenue allowed
to be raised through real estate and personal property taxes cannot increase by more than 2.5% from
one fiscal year to the next. New construction values are in addition to this limit. Two provisions within
Proposition 21/2 allow the citizens of a community by popular vote to authorize the Town to raise taxes
above the tax levy limit: an operating override or a debt exclusion. (See page xxiii of the Town
Manager's Report for an Override History.)
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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RECREATION FEES - Users of Town recreational facilities and teams participating in Town sponsored
sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining
facilities, providing coaches and referees, and recreation program management, as well as some
Recreation related capital improvements. These recreation programs are managed through a
Recreation Enterprise Fund.
RESERVE FUND - An amount set aside annually within the budget of a city or town to provide a
funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or
Appropriation) Committee can authorize transfers from this fund. (See page C-4 for the a history of
the funding and use of Lexington's Reserve Fund.)
RETAINED EARNINGS - The equity account reflecting the accumulated earnings of the enterprise
funds.
REVENUE - Budgetary resources. The various revenues the Town receives are listed in the Revenue
Summary in the Budget Overview section.
SCHOOL REVENUE - Revenue received by Lexington Public Schools from athletic fees, as well as
applicable bus transportation fees.
SENIOR MANAGEMENT TEAM - A group of top managers including department heads from ten
departments and the Town Manager's Office.
SEWER &WATER CHARGES- The Town operates Water and Sewer Enterprise Funds to manage
these municipal operations. Users of sewer and water services provided by the Town pay charges
depending upon metered usage. Revenue received from charges for sewer and water services is used
to fully support the costs of utility operations, such as Massachusetts Water Resources Authority
(MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges
for services are based on a three-tier block rate structure corresponding to usage. Charges rise as
usage increases. The Town pays the MWRA assessments to supply water and dispose of Town sewage.
SPECIAL REVENUE FUND - A group of accounts that are funded by revenues from other sources
such as the Parking, Cemetery, and Public Education Government (PEG) Access Funds.
STABILIZATION FUND - Massachusetts General Law Ch.40, Sec. 5B, allows a municipality to
appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding
fiscal year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of
the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any
interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for
any lawful purpose by a two-thirds vote of Town Meeting. In addition to the General Stabilization Fund,
the town has stabilization funds for specific purposes, including the Transportation Demand
Management Fund, Traffic Mitigation Fund, Special Education Stabilization Fund, and the Capital
Stabilization Fund. (See page C-3 for the current balances in the Town's Stabilization Funds.)
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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TAX LEVY- The total amount to be raised through real estate and personal property taxes. Lexington
property owners pay taxes to the Town based on the assessed value of their real and/or personal
property. Each year the Select Board conducts a tax classification hearing to determine a tax rate. The
Town Assessor makes adjustments to real estate values in order to properly reflect fair market value.
In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate)
based on the value of their professional equipment, furniture and fixtures. The amount of taxes a
property owner pays is determined by multiplying the applicable tax rate by the valuation. For
example, if the tax rate is $12 and a property's assessed value is $100,000, the property owner will pay
$12 times 100 ($100,000/1,000), or $1,200. Tax levy revenues are the largest source of funding for
the Town.
TAX LEVY LIMIT - The maximum amount that can be raised by a municipality within Proposition 21/2.
TAX RATE - The amount of tax levied for each $1,000 of assessed valuation.
TRANSPORTATION NETWORK COMPANY (TNC) SPECIAL REVENUE FUND -A 2018 state law
began regulating Transportation Network Companies (TNCs - e.g., Uber and Lyft). Part of that law
established a surcharge of$0.40 per ride, of which $0.20 is returned to the community where the ride
originated. Those funds are distributed by the state each year, and must be appropriated by Town
Meeting for projects that offset the impact of the TNCs.
USER FEES - Fees paid for direct receipt of a public service by the user or beneficiary of the service.
FY2022 Town Manager's Preliminary Recommended Budget&Financing Plan January 11, 2021
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Capital Expenditures Committee - Preliminary Report: FY2022 Proposed Capital Projects
PRESENTER: ITEM
NUMBER:
Charles Lamb, Chair of Capital
Expenditures Committee I.3
SUMMARY:
Charles Lamb, Chair of the Captial Expenditures Committee, will review the Committee's initial comments
regarding the FY2022 Capital Budget.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/14/2021 8:15pm
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review Preliminary List of 2021 Town Meeting Articles
PRESENTER: ITEM
NUMBER:
Kelly Axtell, Deputy Town Manager
1.4
SUMMARY:
Kelly Axtell, Deputy Town Manager, will review the draft list of articles for 2021 Annual Town Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/14/2021 8:30pm
ATTACHMENTS:
Description Type
Annual Town Meeting March 22, 2021
A. Election
B. Election Dep Moderator/Town Reports
C. Cary lecture
Financial Articles
D. FY 22 Operating Budget
E. FY 22 Enterprise Budgets
F. Senior services
a. Appropriate Funds for senior tax work off program
G. Municipal Department Assessment
a. Appropriate $100K for a study to review the Town's organizational structure and
departmental best practices.
H. 20/20 Vision Survey
a. The 2022 townwide survey is be part of a longitudinal study to assess community
perspectives and progress toward meeting stated preferences of community
members and to inform planning and decision-making by the three elected boards.
I. Establish/Continue Revolving Funds
J. FY 22 CPC Budget/Projects
K. Recreation Capital
L. Municipal Capital
M. Water system improvements
N. Wastewater improvements
O. School Capital Projects/equipment
P. Public Facilities capital
Q. Post-Employment Insurance liability
R. Rescind prior borrowing
S. Establish/Dissolve/Appropriate To/From Stabilization
a. Affordable Housing Stabilization Fund- (In accordance with MGL Ch40 Sec5B,
appropriate 35% of all future short term rental community impact fees directly
into the Affordable Housing Stabilization Fund. Implementation of a 3%local
option community impact fee was adopted at Fall 2020 STM-3. We are required
to apply 35% of this fee to Affordable Housing or local infrastructure projects.
Appropriate From Debt Service Stabilization
T. Appropriate for Prior year unpaid bills
U. Amend FY21 Operating, Enterprise, CPA budgets
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V. Authorized Capital improvements
W. Debt Service
X. LHS Feasibility Study
Y. Amend the authorization for Conservation Land Acquisition
a. Amend the Highland Ave conservation land acquisition approved at Fall 2020
STM-3. The purpose is to eliminate the borrowing component in favor of cash
given the small amount of projects that have come forward for the FY22 budget
and availability of funds. To accomplish this we will appropriate an additional
$1,000,000 from the Undesignated Fund Balance of the Community Preservation
Fund and rescind the $1,000,000 of CPA borrowing. This will not have an impact
on the timing of the closing or on the sellers. This is an internal accounting
change and is expected to save approximately$20K in interest expense.
Z. Parking system placeholder
General Articles
AA.Petition General Court to create a Transit improvement district
a. A warrant article could petition the General Court to use this means to establish
reliable funding for a shuttle.
BB.Street Acceptance -
1. Penny Lane and Winding Road(Cedar St subdivision)
2. Luong Farm Road(Pleasant Street Subdivision)
CC.Recreation Committee Increase number of members (Recreation committee)
a. The Recreation committee would like to increase their membership from 5 to 7
members due to growing roles with liaison positions, active capital and
implementation of the Community Needs Assessment and New Funding Model.
DD. Noise bylaw- (Noise Advisory Committee) -
a. This Article proposes revisions to the Noise Bylaw to regulate powered lawn care
equipment.
EE. Full Inclusion Resolution (Commission on Disability)-
a. This Resolution considers the rights and needs of those with disabilities in all
town decision and planning processes, in order to strive for full inclusivity and
equity, while encouraging collective and coordinated action to address issues of
exclusion and ableism.
FF. Home Rule Legislation/Bylaw Amendment/Bylaw Amendment/Fossil Fuel
Infrastructure (Sustainability Committee)
01/12/2021 2
a. To file a Home Rule Legislation to allow the town to regulate fossil fuel
infrastructure in new construction and/or major renovation and rehabilitation
projects in Lexington for the purposes of reducing greenhouse gas emissions and
encouraging renewable energy production.
GG. Tree Bylaw- Received appraised value of removed trees (Tree Committee)
HH.Tree bylaw-Data Capture (Tree Committee)
11. Tree bylaw- Fees and mitigation(Tree Committee)
JJ. Stormwater Management(Chapter 114) (Planning Board)
a. Amend Chapter 114 Stormwater Management relative to the Hartwell Innovation
Park(HIP) Zoning District, if necessary. These items will be in the HIP Bylaw
but may need to be referenced in the Stormwater Management Bylaw.
KK. Trees (Chapter 120) (Planning Board)
a. Amend Chapter 120 Trees relative to the Hartwell Innovation Park(HIP)
landscaping and development requirements, if necessary. These items will be in
the HIP Bylaw but may need to be referenced in the Tree Bylaw
LL. Amend Scenic Roads Bylaw- (Citizen Petition Jeff Howry)
a. This article would establish a Scenic roads committee to meet periodically to
review and approve matters relating to preserving scenic roads.
M M. Authorize Special Legislation-Development Surcharge for Affordable
Housing (Citizen Petition-Matt Daggett)
a. This article would This Article seeks special legislation to establish a surcharge
on specific commercial development activities for the purpose of funding
affordable and community housing construction,renovation, associate land
acquisitions or easements.
Zoning Articles
NN. Historic Preservation Incentives (Planning Board)
a. This article would allow special permits for historical preservation under § 135-
6.2 to permit additional uses where necessary to preserve historical elements.
00. Special Permit Walls (Planning Board)
a. Development and update of the Zoning Bylaw for retaining walls over four(4)
feet in height. (Item was previously a TM Article but pulled for revisions)
PP. Sheds in Setbacks (Planning Board)
a. Establish regulations for accessory buildings (ex. Sheds)that have a separate set
back,which would include shed size and height
QQ. Floodplain Management(Planning Board)
a. Identification and designation of a Community Floodplain Administrator(FPA)
per 44CFR and FEMA
01/12/2021 3
RR.Technical Corrections(Planning Board)
a. Space holder for any open items identified during other amendments of the Zoning
Bylaw
SS. Table of Uses (Planning Board)
a. Space holder for any open items identified during other amendments of the
Zoning Bylaw, which may include adding Short Term Rentals
TT. Hartwell Innovation Park(HIP) (Planning Board)
a. Amend Zoning Bylaw to create a new Hartwell Innovation Park(HIP) Zoning
District, which will include a new Bylaw section and amendments to the existing
zoning.
UU. Mixed-use Transition Zoning Bedford Street(Planning Board)
• Place holder for Land Use, Health, and Development Staff to review parcels along
Bedford Street to be considered a mixed-use development that will transition from
the HIP and the residential neighborhoods.
VV.Hartwell Avenue Area TMOD (Planning Board)
• Amend the Zoning Bylaw relative to the Hartwell Avenue Area
Transportation Management Overlay District(TMOD).
WW. Amend the Zoning Map to create a Hartwell Innovation Park(HIP) Zoning
District(Planning Board)
XX.Amend the Zoning Map to review and consider 459-475 Bedford Street. (Planning
Board)
YY. Amend the Zoning Map relative to the Hartwell Avenue Area Transportation
Management Overlay District(TMOD). (Planning Board)
01/12/2021 4