The URL can be used to link to this page

Home My WebLink About2020-09-16-REC-min (includes attachments)`ops MORNS 1775 Q X� Q N W Z V D 4 m O x APRIL 19T" �FXIN(iT Frederick DeAngelis, Chairman Lisah Rhodes, Vice Chair Lisa O'Brien Francesca Pfrommer Christian Boutwell Town of Lexington Recreation Committee Recreation Committee Minutes of Meeting September 16, 2020 Tel: (781) 698-4800 Fax: (781) 861-2747 A virtual meeting of the Recreation Committee was held on Wednesday, September 16, 2020 at 6:30pm through the Zoom platform. Members Present: Rick DeAngelis, Lisah Rhodes, Christian Boutwell, Lisa O'Brien, and Francesca Pfrommer Staff Present: Melissa Battite, Director of Recreation and Community Programs, Peter Coleman, Assistant Director of Recreation, Christine Dean, Community Center Directors, Chris Filadoro, DPW Superintendent of Public Grounds, and Melinda Spencer, Administrative Manager Others Present: Meredith Applegate (42 Reed Street, Lexington), Suzie Barry (Select Board liaison), Sandy Beebee (Capital Expenditures Committee liaison), Ellen Cameron (Council on Aging liaison), Tim Clackson (14 Winthrop Road, Lexington), Colby Crogan (20 Garfield Street, Lexington), Ken Ford (22 Philip Road, Lexington), Eileen Jay (School Committee liaison), and Phil Rice (32 Tarbell Avenue, Lexington) 1. August 26, 2020 Minutes Lisah Rhodes moved and Lisa O'Brien seconded the approval of the minutes from the August 26th meeting, with edits. The Recreation Committee voted 4-0-1 to approve the August 26 minutes. 2. Public Comment — None 3. Liaison Reports Eileen Jay, liaison to the School Committee, reported that school has officially started. Most students began on Monday, September 14' and there will be a phased -in approach with students either learning remotely or in person. Lisa O'Brien inquired about an update on the status of high school and middle school sports for the fall season. High school athletics will begin on Monday, September 21St. Practices will be held during the week (Mondays/Wednesdays/Fridays for varsity teams and Tuesday/Thursday for JV and freshmen teams) and all games and matches will be held on Saturdays due to transportation and bussing concerns associated with the COVID-19 pandemic. Melissa Battite, Director of Recreation and Community Programs, noted that the Lexington United Soccer Club (LUSO) made an accommodation to their schedule that will allow for Lexington High School to use the Center Track Field for their games on Saturdays and she added that the LHS golf team will be using the Lexington Golf Club and Stone Meadow Golf for practices and matches, meaning they will not be requesting use of the Pine Meadows Golf Club. Staff will be meeting with Naomi Martin, Lexington High School Athletic Director, and DPW staff later this week to discuss the proposed fall 2 hybrid season, which is when football would take place and is tentatively scheduled for February -April 2021. DPW traditionally does not 2 maintain the athletic fields during these months and it is essential that this has a minimal impact on the condition of the fields for the Spring 2021 season, so all options will need to be considered. Ms. O'Brien asked if there is a working group for all of these field -related topics. Ms. Battite answered no, but that there are regular communications and meetings and that David Coelho, Assistant Superintendent for Finance and Operations, has been involved throughout the process. Ellen Cameron, liaison to the Council on Aging, provided a few quick updates. The neighbor reach out is scheduled for Monday, September 28th. Fall programs are up and running and there has been a strong turnout for the virtual programs. Ms. Cameron asked if the new emergency blue box at the Center Recreation Complex was operational. Ms. Battite indicated that the device has not been automated and that the AED is not in there yet. The AED will need to be weatherized and checked weekly, so staff is working on putting the appropriate operating procedures in place. 4. Sutherland Playground presentation Peter Coleman, Assistant Director of Recreation, gave a presentation on the Sutherland Playground project and the presentation slides are attached to the meeting minutes. The current playground was installed back in 2000. Based on observations from staff, this playground is used extensively by the neighborhood and while routine maintenance is performed throughout the year, the playground is beginning to show signs of aging. Funding for this project was approved at the 2020 Annual Town Meeting and the scope includes the removal and demolition of the existing playground, installation of new play features, creating an accessible route to the player areas at the Little League field, and extending the existing asphalt path to the water fountain near the entrance to the park. Given the pride that the neighborhood has with the park, the Department has been seeking input and feedback from the neighborhood about what features they would like to see included in the new playground and abutters were notified about the meeting. Mr. Coleman reported that in recent months, staff have been working with three playground vendors and the vendors developed various conceptual plans with potential designs and layouts for the new playground and the amenities and components the new playground will feature. A total of four options were submitted and Mr. Coleman gave a brief overview of each one. While all of the options were appealing for different reasons, the consensus among the Committee members was that Option C would be the best one to move forward with. This option, which is nature -based, provides various play elements for children ages 2-12 and is unique and outside -of -the -box in its theme, as compared to the other playgrounds in town. While no vote was necessary, the feedback received from the Committee will guide the staff's final decision with the ultimate goal being that the new Sutherland Playground will provide access and play experiences to people of all ages and abilities. The project is scheduled to begin in November with a target end date of early April 2021. 5. Playing Field & Related Facility Permit Policy A draft of the revised outdoor recreation facility permit policy is attached to the meeting minutes. Melissa Battite indicated that staff has been working on editing and revising this document for the past several months. Hard court surfaces (basketball courts, tennis/pickleball courts, and Center Track) have been incorporated into the policy and other items such as a heat index policy and snow removal policy will be reviewed and included prior to the 2021 season. After a brief discussion, Rick DeAngelis, chairman of the Recreation Committee, suggested that the policy be more thoroughly reviewed and voted on at the October Recreation Committee meeting. 39 MARRETT ROAD, LEXINGTON, MASSACHUSETTS 02421 6. 5 Year Capital — FY22-FY26 Melissa Battite and Peter Coleman provided the Committee with a brief update on where things stand in the capital budgeting process. As a point of reference, the cover sheet from the FY2021- FY2025 Recreation 5 -Year Capital Plan is attached with the meeting minutes. With that being said, Ms. Battite and Mr. Coleman acknowledged that there will be some significant changes to the 5 -year capital plan going forward as a result of the COVID-19 pandemic. Staff will utilize such resources as the ADA Compliance Study and the recently completed Community Needs Assessment when determining the sequencing of capital projects that are in the existing 5 -year plan as well as the inclusion of new projects in FY2026. Staff will also be taking a more holistic approach when determining what improvements will be made at a particular site or facility given the financial constraints the Department is now experiencing. Staff have been in contact with the Conservation Department to see if there are any projects the two departments will be able to collaborate on. Work on the capital plan will continue in the coming weeks so the Committee can take a formal vote on the 5 -year capital plan at its October meeting. Members of the Committee followed up on the conversation from the Financial Summit on September 10th and inquired about the creation and implementation of a new funding model for the department. Ms. Battite stated that these details are still being worked through and discussions are ongoing with the Town Manager's Office and Finance Department. The goal is to have a better sense by the end of 2020 what the new financial model for the Department will be and whether or not it will be phased -in over multiple years. 7. Recreation & Community Programs Report Melissa Battite gave a summary of the September Recreation & Community Programs Report and a copy of the report is attached to the meeting minutes. The Reopening plans towards reopening the public restrooms at the Center Recreation Complex, Lincoln Park and Community Center was shared with the Committee. With school open, athletics starting and traditional fall youth and adult leagues operating, there is more demand for access to the restrooms, Restrooms may open in early October. Another item that was discussed was the proposed scoreboards at Lincoln Park. Ms. Battite informed the Committee that the donation of the scoreboards, which is being made by Lexington Youth Lacrosse (LYL), requires some modifications to the installation. A copy of the modified blueprint is attached to the meeting minutes. Since Lincoln Park is located on top of a capped landfill, in -the -ground installations trigger the Massachusetts Department of Environmental Protection (DEP). An above -ground installation is the most economical approach and would include concrete bases for the scoreboards. The same locations for the scoreboards are being considered and will be adjusted should the size or dimension of the concrete bases impede on the sidelines or present any other access issues. Chris Filadoro, DPW Superintendent of Public Grounds, indicated that the installer would need to be careful of irrigation lines and that DigSafe would be required to mark out the site. Given the changes to the design and the various conditions that must be met, the Committee agreed that it would be best to discuss this topic at a separate meeting within the next week. It was agreed upon that the subsequent meeting would be scheduled for Wednesday, September 23rd at 6:30pm. 8. Picture for Annual Report The meeting concluded with taking a picture of the Recreation Committee for the annual report. The next virtual meeting of the Recreation Committee is scheduled to take place on Wednesday, September 23rd at 6:30pm through the Zoom platform. The September 16th, 2020 meeting of the Recreation Committee adjourned at 8: 41pm. 39 MARRETT ROAD, LEXINGTON, MASSACHUSETTS 02421 4 Respectfully submitted, Peter Coleman Assistant Director of Recreation The following documents distributed at the meeting are attached: • Sutherland Playground Presentation • Draft of Outdoor Recreation Facility Permit Policy • FY2021-FY2025 Recreation 5 -Year Capital Plan cover sheet • Draft of 2020 Recreation Committee Report • September Recreation & Community Programs Report • Memo on operations during COVID-19 • Blueprint of footings for proposed scoreboards at Lincoln Park 39 MARRETT ROAD, LEXINGTON, MASSACHUSETTS 02421 Rq�o �` • i Presentation to the Recreation Committee September 16, 2020 } T v • • ! 40 • Playground consists of an ages 5-12 composite structure with 2 slides, monkey bars, a sand box, and a 2 -bay swing set 2 belt swings, 1 tot swing, and an inclusive swing). Installed in 2000. 11€ ter. s Current Usage Maintenano. ,. Basedon staffobservations, playgroundreceive significant from i i i • i . i MV �, ._ - � .9 � f Next Steps routeFunding was appropriated for playground replacement and ADA improvements at the 2020 Annual Town Meeting ($95,000). An accessible dugouts Little League field will becreatedandan accessible path will be extended from existing asphalt path t0 the water fountain Lased on recommendations from the ADA Compliance Study. • Tentative Timeline. ` . M711 ON; • End Date. Early spring 2020 • Features Include. • Main structure designed for children ages 2-5 • Sensory Wall • Stoplight • Crawling Elements • Generation Swing and 2 Inclusive Swings Two Poured -In -Place Paths — one to the swings and one to the main structure ! • ` 1111111 • =!72 • Features include. Main structure designed for children ages 2-6 • Elements for children ages 5-12 include Free -Standing climber and 6'Slide • Arch Swing and 2 Belt Swings • Mature -based Theme • • Main structure, which is tree house made of glass fiber reinforced concrete (GFRC), designed for children ages 2-5 • Elements for children ages -12 include GFRC Boulder &Piet Climb and f' Aide �d .. • Arch Swing and 2 Belt Swings Nas • Main structure designed for children ages -5 Play Table • Pod climbers • climbing Dame • Friendship Swing, 1 Inclusive swing, and 1 Belt swing V J _61 M111 121EIZN_ Lexi gton REC MEAT ION &CON(MUNITY 11�� Town of Lexington Recreation & Community Programs Melissa Battite, CPRP Tel: (781) 698-4800 Director of Recreation & Community Programs Fax: (781) 861-2747 Outdoor Recreation Facility Permit Policy (Athletic Fields and Hard Court Surfaces) The Town of Lexington (the Town), through authority granted to its Recreation and Community Programs Department, hereby adopts the following policy concerning the use of the Town's playing fields and Outdoor Recreation facilities. Town Fields and Facilities are in the public domain and do not necessarily need a permit for use. However, a legally issued permit does take preference over drop-in use at any Outdoor Recreation facility. Outdoor Recreation Facilities are open from dawn to dusk unless otherwise permitted with an Outdoor Lighting permit. Overnight use of the Outdoor Recreation Facilities is not permitted at any site or playing surfaces. Regular meetings of a group of individuals is considered organized use and does necessitate the issue of a Field Permit. Permitted Uses of Fields: • Organized and or regular/consistent use of the Town's Outdoor Recreation Facilities shall require a permit. • When two or more applicants fall under the same tier system and applying for the same space, priority will be given to the sport in season sanctioned by the Massachusetts Interscholastic Athletic Association (MIAA)l, outlined as follows: • Fall Season — Football, Field Hockey, Soccer, and Cross Country • Spring Season — Baseball, Softball, Lacrosse, Tennis, Track and Field • Summer Season — Baseball, Softball • Non IVIIAA sanctioned sports — Will fall under the season that is traditionally played and prioritized with the space that is available. www,Miaa.net Examples may include but are not limited to Ultimate Frisbee, Cricket, etc. • Allocations will be based on availability, scheduled renovations, and turf control measures, implemented by Recreation and DPW. (Simply because afield looks open and available does not mean it will be permitted. It may be scheduled for renovation or have been renovated with controls that are not readily visible, or may have been deemed by the Recreation and Community Programs Department and Public Grounds Department to be at its maximum use level in light of its condition). The Town will make a concerted effort to schedule field renovations and turf maintenance to minimize impact on access and use. In addition to the tier (which will be issued pursuant to the priority tier system and other factors as described below) to which a permit holder belongs, consideration will be given to an LBO that has been a permit holder at a site in the past. As a general rule, a permit will be renewed provided the holders have conducted themselves in accordance with the conditions described in this policy. This does not guarantee a permit from season to season. -Items that will weigh in final decisions will be the past history an organization has developed with the Department, length of time an organization has been at a particular site, history with the surrounding neighborhood (i.e. parking, no alcohol/controlled substance and or use), condition the field is left in after user is finished for the day (i.e. trash), and the ability of the group to conform to the rules and regulations of the Town. • Payment is expected prior to receiving the permit, with the exception being LBO. Please see fee schedule and payment schedules. 'LttpF-/Jw-ww,,Iexinpla1irng,.y_ov ites/g/files /vvh1if3351 f u loads/field permit fee schedule - -2929-ndff • Reallocation or subletting of fields by a permit holder is strictly prohibited. If permitted fields are going unused, the unused dates and times may not be assigned to non - permitted users and are to be turned back to the Department to other users or to rest the facility. • Unless specifically requested and approved by all applicable Town Departments and Boards, it is understood that the function/activity to be held' is not a fundraiser, which no admission is to be charged, that no tickets will be sold or collections taken, and no items will be sold. • Any violation of the permit's terms, conditions, and/or limitations shall be grounds for immediate revocation of the permit. No refund of the permit will be granted and future applications for permits submitted by such team, group, or organization may be denied. • By submitting an application, all applicants agree to conform to all Town policies for use of Outdoor Recreation Facilities use in addition to the Select Board, Park and Recreation facilities regulation. htt // utation-Park- Recrea t ion Fa d H tie s-106271 I R -df This includes public demonstrations and no tolerance for discrimination and or remarks towards anyone's race, religion, sexual orientation, etc. Checklist for permit application: V Completed application with signed acknowledgement of policy via the Department web site. www.lexingtonma.gov/recreation. ✓ Associated rosters signed by organization or league authenticating residency requirements for all users. A copy of participant's driver's license or other proof of residency may be required. See tier definitions perm fqg schedule,,...,:- ... ............. .. MAPnOf v' A copy of the organization's insurance certificate. It must be for a minimum of $1,000,000 general liability coverage and! the Town must be named as additionally insured. V Check in with the Police Department or DPW, where deemed necessary by the Recreation and Community Programs Department, as a condition of any permit being issued. The cost of such a police detail or DPW overtime shall be borne by the permit holder, at the established detail rate. ✓ Any organization or entity that accepts volunteers and provides activities or programs to children 18 years of age or younger must provide the Department with written documentation that the entity or organization performs a CORI check on all staff, volunteers, and contracted vendors, as required by Massachusetts General Law. Please see the field policy guidelines baps: www_jqxi—n lo. n.ni gqy/5itgs/g#-leVNY4-qjuPt9ds/ — laynROeldandrelatedfacilityp erre policy7-20L ✓ The permit holder(s) must be in possession of the permit at the time of use of the Outdoor Recreation Facility, and be prepared to produce the permit upon proper request by representatives of the Department and or any Town official, including the poNce. Failure to produce a valid permit when requested is grounds for expulsion from the facility, and such further action as the Town may determine to be appropriate under the circumstances. ✓ Field Permits are not guaranteed from season to season. ✓ Once a field permit has been processed, no refunds will be given. Permits will be issued in the following priority: Tier I Priority Use: * Recreation and Community Programs Department Sponsored Programs, Lexington Public Schools (LPS): o Lexington High School MIAA sanctioned athletic team (e.g., soccer, softball, lacrosse, baseball, football, field hockey, tennis, cross country, track and field, etc.) games and practices. o Lexington Middle School athletic team (e,g. soccer, softball, lacrosse, baseball, football, field hockey, tennis, cross country, track and field, etc.) games and practices. o Lexington Public School Physical Education classes. o Lexington Public School/PTA special events like school fairs, etc. These priorities override any permit issued by the Recreation and Community Programs Department. School Department sport & special events take priority over all previously issued permits. • When appropriate communication and adequate time is provided, the Department will work to resolve any conflicts on a case by case basis. Tier 2 Priority Use: (Must have 95% Lexington Resident Participants) • Lexington Based Organizations (i.e. Little League, Babe Ruth Baseball, Lexington United Soccer Club, Lexington Youth Lacrosse who pay a per participant/per season fee) • A Lexington resident with at least 95% residents can apply for a single use one -day permit (example: birthday party, pick-up game, etc.) Tier 3 Priority Use: (Must have minimum of 60% Lexington Resident Participants) • Lexington Based Organizations (a team that participates in regional leagues — MAPLE, Summer District Select, etc.) will be considered provided that no fewer than sixty percent (60%) of the officially rostered members of such teams are residents of the Town. • Season permit for organized pick-up games/adult league games & practices - must maintain 60% residency. Tier 4 Priority Use: • Lexington Based Organizations, Lexington based businesses, private or charter schools, and groups of residents who cannot meet the 60% residency requirement. Such requests will be accommodated on a case-by-case basis. • Season permit for organized pick-up games/adult league games & practices and does not meet 60% residency. Tier 5 Priority Use: Private Clinics, camps, tournaments, or other special uses shall not be eligible for an Outdoor Recreation Facility use permit unless such use is sponsored by the Department, LPS, or on a case-by-case basis for a recognized Lexington Based Organization (LBO). Any Outdoor Recreation Facility use permit issued for such use shall be subject in all instances to the terms, conditions, and limitations of the Town Department or agency's sponsorship, including permit priority. • Please be advised that rosters will be verified. Application Process: Starting and ending dates are approximate and depend upon weather/field conditions. The Department and DPW will set the start dates. Sessions are approximate and contingent on weather and field conditions. Spring: March —June Summer: June —August Fall: August — November An approximate timetable for submission of playing field and related facility applications and issuance of permits. It is the responsibility of each permit holder to submit requests to the Department. Season Applications open Due Processed Spring December January5th late February Summer March April 15th late May Fall May July 2nd early August A schedule of permit fees is listed at the end of this document. The Department will issue a permit/invoice based upon the tier category the organization falls under. All completed permits received by the Recreation and Community Programs Department on or before the seasonal (i.e., spring, summer and fall) deadline will be considered shortly following the seasonal deadline. Permits received after the seasonal deadline will be considered only if there remains playing field availability. Once a permit is issued, use of the playing fields and related facilities covered by such permit is strictly limited to the terms, conditions, and limitations contained in the permit. These shall include, without limitation, all applicable Town ordinances and such further rules and regulations as may be promulgated and in effect from time to time by the Town and/or the Department. Revokine of Permits: The Department reserves the right to revoke permits issued for violation of Policy, Town Ordinance, or Department Rules and Regulations. o Use of alcohol, tobacco, and other controlled substances at field sites o Use of facilities when conditions are not playable or safe. This includes not adhering to the weather policy and facility conditions such as wet fields, etc. o Excessive litter o Vehicles parked on fields and other grass areas o Use of foul and abusive language o Failure to adhere to, Town ordinances, including having a valid permit on site during facility use. o In addition, the following Rules/Regulations must be enforced at the synthetic fields: o No staking any object into the synthetic turf o No chewing gum is allowed (gum may damage the synthetic turf) o No sports drinks and spitting are allowed on the fields Supplies, Eguipment, Other: • Goals and other equipment ancillary to the use of Town Outdoor Recreation Facilities may be made available. If made available, the following would apply: o The permit holder ■' May use such goals or other equipment but shall do so at his own risk, ■ Shall be responsible for using such goals and other equipment in accordance with such rules and regulations established by the Department. ■ Shall be responsible for all damages or loss of such goals or other equipment resulting from the use thereof. ■ Is responsible to ensure that all ancillary equipment that is used is returned! to its original location on the site after each use. ■ Only soccer goals with wheels, lacrosse nets and field hockey goals are allowed on the synthetic turf fields. Only rubber tip javelin and approved track & field equipment may be used • Requests to hang temporary signage, banners, etc must be requested through Recreation with approval from the Recreation Committee or designee. PlaVing Conditions, Cancellations and Field Jmaintenance�: , , --- J_M' B111: This section is wh( can be added Appropriate notices will be posted and maintained by the Town at all Outdoor Recreation Facilities that may be under renovation. • Field permit holders are not allowed to practice or play games on any field {grass and turf), under the following conditions: 1. When there is standing water on the field 2. When the ground is water-logged and "squishy" 3. When the footing is unsure and slippery 4. During any thunderstorm, lightning event, or heavy/downpour rain. S. When the ground is covered in snow Snow removal from the fields is prohibited. A credit maybe issued due to inclement weather contingent upon timely notification of a cancellation (for lighted fields, the organization must contact the Department by 3:30pm the day of the cancellation) and at the discretion of the Town. Department will post regular updates via the website at www.Lexi ton , "ovre.creato Ifthe weekend forecast calls for rain, the Town, has the authority to close all Outdoor Recreation Facilities for the weekend, If this decision is made, an attempt will be made to notify all field permit holders via email Friday afternoon. Ultimately, it is the responsibility of the field permit holder to check the website about field updates L After regular Recreation office hours, including weekends, it is the responsibility of the permit holder to determine whether or not an activity can be held. If the decision to cancel is made after regular Recreation office hours, the permit holder must contact the Department the next business day in order to be eligible for a credit. • Field permit holders will be held responsible for the repair of any field on which they played in wet conditions and caused damage to the field regardless of whether or not the field was closed by the Town. If field damage occurs, the Public Grounds Department will determine what and how the field needs to be repaired' and the permit holder will be responsible for paying for all damages. In addition, failure to pay for repairs and/or causing field will result in in revoking all future permits and use. • Youth teams should consider younger participants when making the decision to play. • There is no guarantee that the field permitted will be lined or prepped. Field preparation is not included in the permit fee. if the league or organization requires field maintenance or lines. It is the responsibility of the permit holder to make arrangements. Users are not permitted to perform any type of maintenance (including lining) on Lexington fields without the approval of DPW. 0 The use of 1droneslother electronic devices, filming ming or placing storage 'its on any 9�ou E toyv ge un n - - - - - - - - - - - - - - - - - - - - - - fCommented fields are not permitted unless you have received permission and approval by the Town • Dogs are not allowed on any of the grass or synthetic turf athletic fields • Portable bathrooms need the approval by the Town to be placed at any location in town. • For the Town Park and Recreational Facilities rules governed by the Select Board, you can find it at KttjL.fl na E?E t n k- .DK.9-111 a!L RecreationFacilities-1062711._pAf, also attached. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - attachment .................. . ......... Commented [MB3]: Update link and scan In submitting an application for a permit under this policy, the applicant: 1. Agrees that they will abide by the rules of the Town, the Department and their representatives and designees; 2. The person whose name appears on the application is responsible for the action of all persons using the field site in association with this permit. This includes responsibility for the removal of all litter, and all damages to the site. The permit will immediately be revoked for the use of alcohol, any illegal substance, and violation of the law and any behavior deemed inappropriate by the Director of Recreation and Community Programs or his/her duly appointed representative. If at any time an unfavorable condition exists or conduct by a participant or participants is deemed inappropriate, the Director of Recreation and Community Programs or their duly appointed representative reserves the right, in the interest of public safety, to discontinue all activities or dismiss the person or persons detrimental to the activity. As a condition of use the permit holder agrees to furnish at their own expense, Police or other protection, if deemed necessary by the Director of Recreation and Community Programs or his/her duly appointed designee, and to reimburse the Town of Lexington for any damages done to the site. 'rennis/Pickleball Court Use Guidelines: • Courts are available for tennis and pickleball use only (no bicycles, skateboards, rollerblades, or street hockey), • Courts are available for reservations seven days per week, 8:00am-8:00pm. There are currently four lighted courts at the Gallagher Courts available for night play with a paid reservation until 9:00pm, • Play is limited to a maximum of one hour per person each day. Court use changes on the hour. • Court reservations may be made online up to 2 weeks in advance. To make a reservation, go to YLW_WP_!aY_1O_C'a_1q9.M_- • Reservations must be made at least one hour before the requested court time. • No refunds are given. if there is inclement weather, reservations will be rescheduled to a different date or the permit holder will receive a credit that may be applied towards future reservations. • Individuals are not allowed to schedule and coordinate private and semi -private lessons on any of the Town courts. The Recreation and Community Programs Department, through its tennis providers, offers private and semi -private lessons, which the courts are reserved for, during the course of the year that individuals may register for. • The hourly rates to reserve the tennis/pickleball courts are as follows: • Members,—daytime court reservations are free, $10.00/hour for a lighted court reservation • Non-members — $10.00/hour for daytime court reservations, $20.00/hour for lighted court reservations Basketball Court Use Guidelines: 0 Courts are available for basketball use only (no bicycles, skateboards, rollerblade5, or street hockey). • Courts are available for reservations seven days per week, 8:00am-8:00 pm at the Center Basketball Courts. There are currently two lighted courts at the Center Recreation Complex that are available for night play with a paid reservation until 9:30pm. • There is no maximum amount of time the courts can be rented. If reserving the courts to hold an event or tournament, you will need to pay for Public Works to clean up after the event as well as have a Police detail on site for the day(5) of event. • Reservations must be made at least (2) two days prior to use. • No refunds are given. If there is inclement weather, reservations will be rescheduled to a different date or the permit holder will receive a credit that may be applied towards future reservations. • The hourly rate to reserve the basketball courts is dependent on the percentage of participants that are Lexington residents and follows the same tiered fee schedule that is in place for field permits. Definitions: • Town of Lexington — The Town • Recreation and Community Programs Department — The Department • Single Use Permit Requests: for a one time pre -reserved use of an Outdoor Recreation Facility and will be on a first-come basis. Tier categories and fees apply to single use requests • Reoccurring Permit Request: Pre -Scheduled, on or in a series of same or different times, days, weeks or months and or participation within a particular season/timeframe • Organized: Group of people who have formally chosen to come together • Leagues: A Lexington -based league must consist of a minimum of 4 teams to be classified as a league. The Tiers shall be referenced for non -Lexington based leagues • MIAA: Massachusetts Interscholastic Athletic Association • LBO: Lexington Based Organization • DPW: Department of Public Works • UPS: Lexington Public Schools • CORI: Criminal Offender Record Inquiry Amended 12/18/09; Updated 2/17/14, 17/12/19, 12/13/19 9 Town of Lexington Department., Rec & Comm Programs Y* FY 2021-2025 Department Summary of Capital Improvement Projects I Priori Project Name FY 2021 FY 2022 FY 2Q23 FY 20 IFY 2025 Total 278 I 1 Athletic Facility Lig $0 60,000 10 Pine Meadows Imp 282 I B Park and Playgrou 518 7 Park Improvements A519 9 I Pine Meadows Eq 532 v� S Park Improvemen 1013 I 12 Outdoor Picklebatl { 1014 13 - Cncket Field Const k€ 1048 � 14 � Community Cenier [�7 049 ! 5� � Pine Meadaysrs Clu 1066 3 Recreation Softwar 1082 11 1 Lincoln Park Field I 1084 2 ^ 'Athletic Fields Fea f 7 085 4 Center Recreation hting ----- rovements ` r nd ur sibility $450,000 $4 $0 0 $0 60,000 $0 $100,000 i $160,000 Improvements I $95,000 $105,000 $70,000 Athletic Fields w I $370,000 ryM $128,750 LL I $195,000 :_.�•. $200,000.00$0 893,750 y p ment $8Q 000 -ww $0 � $, ��_..�.5,00. $75,000_1 .�_. 0'0 _ $75,000 • �Y~~ $54000 $280,000 i J.. Hard Court Resurfacing _ $100,000 - •.,, ......�. _ $0 _ _ $1,730,000 w �$1�00,DOQ � —_-.... .-- 1,83 $1,834,000 Court Construction ......_,_..�.�.....-..�.-__.._,.�..... $0 ! $0 $0 $0'"..`' $100,000 ruction ......_.__-..- $0 v .. $0 _ _ � $0 � $200 000 _:W�._...��...,........._..�._ ! $0 ADO 000 , Campus Expansion `- $0 ! $0 $250,000 $210,000 $22 550,0001; $23,010 000 bhouse Renovation I $100,000 $950 000 $D $0 $D I $1,050,000 e Upgrade I $50,000 $0 f� $0 $0 $50,000 mprovements $0,_ $U $0 $0 $1200,000 -_....� _ . $1,200,000 Study .� $100,000 $0 $0 $0 $100 DOQ �._ __....•, . --- —�.,�„ Complex Bathrooms & Mainten $100,000 - $750,000 � I - ` � _ I:,.., .._.. _..�_. $0 _... __ _-__ ..__. $0 _.w. _850, _w_.... $850,000 Department: Totats $1,445,000 $1,933,750 $2,380,000 $880,000 $24,655,000 $31,293,750 Approval by: 11/6/2019 4:09:50 PM (Department Head Signature required) Page 1 of 1 Recreation Committee Role: Responsible for the planning and administration of public parks, playgrounds, athletic fields and recreational facilities in the Town. It is charged with administering, expanding, and promoting recreation, leisure activities, play, sports, physical fitness, and education for all citizens. Appointed by the Town Manager: Recreation Committee Chair Rick DeAngelis, Vice -Chair Lisah Rhodes, Lisa O'Brien, Christian B,outwelt, and Francesca Pfrommer. Liaisons: Suzie Barry (Select Board), Deepika Sawhney & Eileen Jay (School Committee), Sandy BeeBee (CFC), Ellen Cameron (COA). Sub -Committee: Lincoln Park. HIGHLIGHTS: * Expanded Adaptive and Inclusion Services for residents of alll abilities. * Continued to include recommendations from the 2017 Recreation Facilities and ADA Compliance Study into the Capital planning process. * Approved and funded FY20 Capital projects included Athletic Facility Lighting (CPA), Center Track and Field Reconstruction (CPA/Levy), Pine Meadows Equipment (Rec Enterprise), Feasibility Study of the Old Reservoir Bathhouse Renovation (CPA). * Expanded programs and services including both indoor and outdoor pickleball. Seven tennis courts have been lined and equipped for pickleball programming, creating multi- use hard court facilities * Embarked on a Community Needs Assessment process for future fiscal and operational planning. * Transitioned to virtual programming and service delivery for the community to access health and wellness opportunities safely from their homes, 9/16/2020 8:27 AM M Lexington RECREATION &COMM UNITY �111 G 11 A �111 Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and ComMUllity Prograins Fax: 781-861-2747 Recreation & Community Programs September 2.020 Report ------------------------------------------------------------------------------ News & Updates: 0 The Fall Program Guide is now available and registration opened on September 3, 2020. Programs and Activities begin the week of September 14, 2020. The indoor sessions scheduled to take place in the school gymnasiums have been delayed to a mid-October sta rt. • Monday, September 14, 2020 —the post season preventative maintenance at the Pool began. The work includes the winterization of the 4 pools and the building. Some repair work identified during the soft opening in June will be addressed during this time as well. • The Community Needs Assessment will be presented to the Select Board on Monday, September 21, 2020. The final Public Presentation will be held in late September/early October. Staff are beginning to use this resource as a tool and guide for program and budget development. • Beginning the week of September 21, 2020, the Town will increase in person staff hours from 25% to 50% and begin to have 1:1 in person prescheduled appointments as needed. The Town buildings will remain closed to the, public. • One Lexington business has requested permitted use of Outdoor Recreation spaces. The business will be permitted approximately 17 hours of field use a week for a six week period this fall. The field fees have been waived per the Select Board July 28, 2020 meeting. Fall 2020 • NFL Flag Football begins on Sunday, September 20, 2020 with 180 participants, 50 volunteer coaches, and 15 staff. • Trainings were held on September 1& and 11th in preparation for the Fall session. One session was designed for participants and parents which focused on program development and steps that are being taken to adhere to the COVID-19 guidelines. This egeation rgcdep4@Igxir tonnia. v 39 MARRETT ROAD, LEXINGTON, MA 02421 (office) 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (moil) training was co -led by Department staff and the Health Department staff. The second training was mandatory and designed for all staff, instructors and contracted vendors. Staff led this training and reviewed the expectations for program delivery specific to adhering to the COVID-19 guidelines. • In response to the high demand for private tennis lessons during the past several months, the Department is now offering Semi -Private Lessons to the community that will launch this fall. • The LexFUN Story Walk has been approved by both the Health Department and Town Manager. The installation will be available within the Fitness Path at Lincoln Park from October 25th — October 31St • Four sessions of Youth Archery are being offered outside the Community Center during the months of September and October. All have filled to capacity! • LEGO Engineering with Wicked Cool for Kids will take place outside the Community Center this fall. This in-person class has filled. • Charlie Crayton will continue to offer his Combined Martial Arts program this fall outside and socially distant. • In partnership with the Lexington Bicycle Advisory Committee, the Friends of Lexington Bikeways, and the Lexington Police Department, the Bike Smart program will be offered on Saturday, September 26 and is already full. Budget & Capital: + FY2020 Capital: o Diamond Athletic Field & ADA improvements — the field renovation project at the Diamond Middle School has been completed and the fields are scheduled to reopen in the coming days. The ADA improvements will be completed in the weeks ahead and will not have any impact on field use. o Old Reservoir update — Staff have been reviewing potential alternatives with the Facilities Department and the findings of the Community Needs Assessment will also be taken into consideration when the final decision is being made. LexRec Reopen • Guidelines continue to be monitored and updated. Most recently the Guidelines for youth and amateur sports as well as the Department of Early Education and Care guidelines. Staff continue to work with permit holders in addition to planning programs to meet and adhere to the updates as received. One warning has been issued to an youth soccer league who was not adhering to the mask guidelines. • The Department is working with the Town Manager and Superintendent of Public Schools towards the possibility of developing a child care program to provide town staff and school staff who may need childcare options during remote learning. • Attached is a summary of Operations during COVID-19. • MIAA will have a modified fall season including fewer sports and nontraditional game times. Staff have worked with the organizations to accommodate as many of the weekend hours as possible. Attached is the most recent information on field use and next steps. Pine Meadows: • The game of golf continues to be a popular and safe, healthy activity. Parks, Fields, & Playgrounds Report Lincoln Park - The donation of scoreboards to the Lincoln Park by Lexington Youth Lacrosse requires some modifications for installation. Due to the park ground conditions as a closed landfill, in the ground install triggers the Dept. of Environmental Protection. Above ground install is the most economical approach. Above ground includes concrete bases for the scoreboards. The same locations are being looked at and will be adjusted should the size/dimension impede on the sidelines and or any other access issues. Virtual Programs & Services • A free week of trial classes were held from August 31— September 5. Through generous support of the Dana Home Foundation, participants were invited to sign up to try any of our zoom adult fitness classes planned for the fall. In total, 18 different classes were available for demo and 288 people signed up. In all, 22 different adult virtual opportunities will be offered this fall for an extended 12 - week session. It is exciting to see the momentum build and continue from where we started last March. Community Center The Lexington Field and Garden Club hosted a work day at the Community Center on 8/22. They made wonderful progress with weeding, pruning and preparations for fall. On Thursday, 10/22, Donna Moultrup & Ashley Rooney will be presenting a virtual workshop to describe how the collaborative efforts of the Friends of the Council on Aging andthe Lexington Field and Garden Club created the raised garden beds. Register through Cary Library for See, Feel, Smell the Sensory Garden at LCC. Leximton RECREATION & COMMUNHY P R U 0 R A 'ki 5 MEMORANDUM TO: James Malloy, Town Manager FROM: Melissa Battite, Director of Recreation & Community Programs DATE: September 11, 2020 SUBJECT: Operations during COVID-19 The COVID-19 Pandemic continues to impact the Department's ability to provide programs, activities and services to the community as it once has. Although there has been a significant impact financially, many services and opportunities have reopened beginning as early as May. The reopening plans and state and local guidelines have provided the roadmap to create and develop both traditional and non-traditional safe ways for the community to remain engaged in healthy, safe activities in a variety of ways. Thoughtful, proactive and creative planning has continued throughout the spring, summer and fall. This has allowed the Department to remain true to its mission, serving the needs of all ages and abilities, continuing to be relevant and essential to the community. These times have certainly been challenging for everyone on a personal and professional level. These challenges have also allowed for new partnerships, innovation and a new sense of spirit to emerge. The depth of our services and our community reach has been evident. The Recreation Committee and Department will continue to monitor and update the reopening plans. March 2020 to September 2020 Finances — The Recreation Enterprise Fund closed FY20 with a small fund balance. The FY21 budget will require assistance from the tax levy to become whole and alternative funding models will be explored during the FY22 budget process for the operational and capital budgets. The reopening plans have allowed some service areas to resume providing some revenue streams to return. Pine Meadows Golf Course is experiencing its busiest season which has generated a large percentage of the receipts thus far in both FY20 and FY21. Other revenues can be seen in a variety of the programs and services that have been created for the summer and fall. As essential services have been a, focus, it is clear that our reach is much more than programs and activities that generate revenue. Providing safe places and spaces for the community has been a priority for all. Facilities — The closure of all public facilities in March required an in person operation to become fully remote. in early May, the Pine Meadows Golf Course reopened with limited tee times and by mid-June resumed to full operations, while adhering to the guidelines. The Swimming Pool remained closed for the 2020 season, the Community Center remains closed to the public while staff have returned at a 25% capacity. Since March, while adhering to the guidelines and working collaboratively with the Health Department, Public Works and Public Facilities, playgrounds, athletic fields, tennis and basketball courts have all reopened. Parks and Open space remained open which allowed residents to walk the trails and parks while enjoying the beautiful park system in Lexington. The capital projects have continued throughout this time. This includes the completion and reopening of Hard Court Resurfacing Project at the Adams Park Tennis and Basketball Courts; the completion and reopening of the Center Track & Field Project at Center Recreation; the Athletic Field Renovation Project at the Diamond Field (completion 9/2020) and the Community Needs Assessment (completion 9/2020). Staff & Volunteers The staff continue to work together to be prepared and ready at each turn as the reopening phases and guidelines at times change on a daily basis. Their dedication must be recognized. Providing essential services, collaborating and developing towards reopening is a constant goal and to do this through a remote setting has been impressive. In addition, staff have been providing front line services while our ability to onboard seasonal staff has been limited. The onboarding of hundreds of staff and volunteers has been one of our largest disappointments of this season. Working with our high school students and young adults is a core program area of our service delivery. Providing leadership experiences gained through employment and training is as important to our community as the actual program or activity offered. A limited number of staff have returned during the summer and volunteers will rejoin us this fall. All staff, instructors, vendors and volunteers are required to participate in a training, which includes an overview of the reopening plans and the guidelines to adhere to in order to maintain a safe and healthy environment for both the participant and staff. These trainings are provided in cooperation with the Health Department staff. Programs & Services While as an industry, Recreation has always prioritized less screen time, embracing the outdoors and participating in healthy, physical and social opportunities, COVID has changed the game. In order to stay connected and provide the community with opportunities to remain connected, a new program, Virtual Programming has evolved. This has allowed hundreds of residents of all ages to participate in a variety of activities via zoom. This includes social groups, instructional programs, fitness classes and trainings. Each week over 250 seniors participated in a fitness class via zoom. Virtual programming will remain an option for the foreseeable future. Curbside services have also emerged. This has allowed residents to pick up the needed supplies and equipment at the Community Center to borrow or purchase in order to participate in an online program from home. The use of the outdoor spaces at the Community Center have become home to several outdoor programs in addition to the athletic fields and parks throughout town. 2 As facilities continue to slowly reopen, the ability to provide in person programs and activities has become a reality. In person programs include summer camp, tennis clinics and lessons, golf, archery, martial arts and fitness classes. Additionally, youth and adult leagues have resumed play. Challenges Access to public restrooms has been a challenge while all programs are being provided outdoors. Planning is underway towards reopening restrooms this fall as the athletics reopen for both the community and the school department. The unmonitored use of the parks and their amenities has been a struggle. The fall and winter months will bring new challenges when developing traditional and non- traditional programming. The guidelines change when utilizing indoor spaces. This coupled with the limited access to indoor space will require continued collaboration and creative planning. Continued coordination with the Public Schools and Facilities will continue to be important over the next several months. The ability to continue outdoor services will become more difficult with the loss of daylight and the cooling temperatures. Utilizing outdoor spaces with athletic lighting will be important in the coming months. The financial burden will remain throughout FY21 and beyond. A funding model that can sustain the operations and infrastructure for continued growth will be important in order to continue offering high quality programs and services at well maintained, accessible facilities for years to come. 3 GENERAL NOlES 1 arlgh IaGkotbn, FeIyIPLIpn ra cealpiluclke «n}am Ip the }alowFq ePecllkptlms, unlaaa R.elfluar n>I.a otnsr.ir m Ne Ge•ing. the um . 9,nanq Cate, 9[n Etll[bn RCWlranml for %.1110 A Cw�arete xa-14). _'I.I Fatllgte of Stay Cafbbuat Inc _2W St- C _dlp {13th EGthn). Slrvct �y �lA 0 SnoAc�lY Ax si �' OI.I x NI elml mrnpmra anal be m Ihl<atell Below. AA ,1 eo,ee em.nar: maps. plata. -1 br+e b ASTM A36. or .qua. . Stay I-beam ehyl be ASIN A992, Crura `r0, ASTM A]72 o-aen 50. w nq,el. . Fn b ra rt me nW �emrle of A51160 A]3. Tlp 5 w E. rmae & qua. tueMq MGI ee ASTM A500. aeaeS. e;[wa.Wa. wi eclbne . I b,, mntle wltn A5ASNts em, _4 mal No.F.aep.a ae per AISCh M beelms pncnw bN[v vnon be ASIR ,1302 G C w ASiM FIS54 G AI qM am t gywehaa ma > pqr AiSC ' hbI, lana N�te.mmea molrlm myI en PrpPmr pnt«tea frau .aa nwF9 mtl/a cwnlan. 4. M cwcrely n mNi cpmprarl>e alrm9th o[ 28 aen of 3001] Pa. >S'�N °1rtu�c°O 9 5'1me°tlopplrrl4 aey;,n'el,�nenatin aamE .h'eM1 Atl ]1411.r merlanmua S yyAll rsM(ap5a�mml a[ee1 ahgll hms o b ,tqM hbt3 al N r larpcemant A -11. htll he PIocW F a«aama. .Iln a se -u. . AbhrbNnlartemeM Berl anyl be P==., mvyea .IIM1 r.le e IN .am ca.c ReN(auma[ elrl ehan npl b 't.W wNaea anrN9 pvinn 6. The vlrgcll v nen m amlgma b .Iln>t— p 1]0 rtpn (3-aea Wrt) tleN n .Fa npeee .nn u 10 F anyy . a9 Aa4 p.l w�a>1p le ASCEE 7-50.wn tprppwrs C - Rlal CaL n) nauningN°]aa-g0.13xa�� D. nWaWa 51 w [lam 1-10 T. Iw fdh.nantil, :.aaul °cu ,A e.wmep 9 {vvble Merura 11-Mq PmsFrey f 1000 10 >hh uyge F o.etl t« epnm Imt®gFj If <aoYI-dibna her tlllotthen tngae as we (Irwlu 1 sen •tin. un>tabk w callepelnq sella eapmyn w11L w� Ic malaaeR praw,tlroler, tljecmttPithy vA 1 q bn 1 n mmealq[elY u1°e °aontlai! Cam>nlone >q [h't the Apuna IS arign cal be re-ewluataa. the:o ll Inn t lv� F t ! n PrmRnity HWAeing a�e et ere, �ner�[on; yl ba lacica Irc�e eFn'lyl kn e yla ,I, h II L m the oalpcenl Imthge If >tmtmcture I«eletl an the afae a IW al a top h . er 11, the Fualer nau afa°nme i� �ai � ee paaeetl�m°;w1'��me. fill elope .!moat Canentoase mwe E. Cavlerstene _ b h n a we Fromm Fh Sa tM1e eplaty bl the .ale aZIon The heWIY Nep ti le d e b1 or°tne f rea� mre aura In Ihf the •Ith appllmble OiRAW ashy ."'Wa I' `C pllmc° equrolms 4 I tin�malp� o�eb mel 9'II'e°'naiunr notify Comratop uanmlatelµ . Canerslme ON not be perfwmFc -yl' FepeclFns w y11n«llw. o cmdllonl rile rmpenalbAfly m Ine bn[ylw. the >trvat— ale the praparty p.mw tp laeeury Inv o�n�sli. cenalllpna ala Ip cp111«e [wnaratpee .Itn °1y a°„'awel°I$�n. uaat:°ma ma° on � er W" t gram 10. MYY a.Mptwn from IM1ne plena w won-cwwp: cIh Iha penery norm wilnwl wrlStan approwl Ferri omemm�. win rmar tn. Burne anon m be wla HSS TO 4 1/2- (SIMILAR 2 LOCATIONS) SECTION C -C REAR BRAdNG NOTEc THE HSS3X3 REAR BRACING SHALL SPAN BETWEEN THE TWO I -BEAM COLUMNS AND WELD OR BOLT TO THE REAR FLANGES AS SHOWN. THIS DESIGN ASSUMES THAT THE FRONT FLANGE OF THE I -BEAMS 1 20 A325 BOLTS ARE LATERALLY BRACED BY THE ATTACHMENT OF 4 PER CONNECTIOAc THE DISPLAYS. IF LATERAL RESTRAINT IS NOT TYP BOLT PL TO W10 PROIADED BY THIS ATTACHMENT, A SECOND HSS3X3 BRACE SHALL BE SIMILARLY ATTACHED TO THE '-3" ABOVE FRONT FLANGE OF THE I -BEAM COLUMNS. 10'-3' ABOVE (FRONT)GROUND (FRONT) GROUND w10HSS 3X3 X316 WIOHSS3%3X316 CO X NREAR 8RAGNG CO X N REAR BRACING COLUMN COLUMN TYPICAL 2 LOCATIONS TYPICAL 2 LOCATIONS DISPLAY NOT SHOWN FOR CLARITY ALTERNATE WELDED DETAIL SECTION -Bre OPTIONAL SECTION B -B O N FOUNDATION NOTE' THE PROPOSED CONCRETE FOUNDATION IS TO BE FORMED AND PLACED ON TOP OF THE EXISTING SOIL. THE SOIL SHALL BE REMOVED OF ALL VEGETATION AND LEVELED. IF THE MIS EXPOSED GROUND BENEATH THE FOOTING IS SOFT, THE INSTALLER SHALL PLACE A LAYER OF 6- COMPACTED GRAVEL. THE CONCRETE SHALL BE PLACED AS SHOWN AND THE o FORMWORK SHALL BE LEFT IN PLACE A MINIMUM OF 7 DAYS. THE INSTALLER SHALL TAKE MEASURES TO MAKE SURE THAT THE ao CURING PROCESS HAS BEEN PROPERLY I PROTECTED (TEMP, MOISTURE, ETC) IN ACCORDANCE WITH ACI318 SPECIFICATIONS. IT IS ACCEPTABLE TO BACKFILL SOIL OR OTHER LANDSCAPING AGAINST THE SIDES OF THE FOOTING AFTER REMOVAL OF FORMWORK, FORMED CONCR NON -SHRINK GROUT NOTE. THE INSTALLER SHALL CONFIRM THAT THE ENTRE VOIDED AREA BETWEEN THE BOTTOM OF THE BASE PLATE AND THE TOP OF THE CONCRETE FOOTING SHALL BE FILLED COMPLETELY WITH NON -SHRINK GROUT, GROUT SHALL BE INSTALLED FOLLOWING THE MANUFACTURER'S SPECIFICATIONS. THE GROUT SHALL BE FLCWASLE AND NON -SHRINK, MAY BE CEMENT)OUS OR EPDXY BASED, AND SHALL HAVE A MINIMUM CURED COMPRESSIVE STRENGTH OF 4000 PSI. ANCHOR BOLT NUN -SHANK n n GROUT TOP OF FOOTING N CONCRETE r o FOOTING m III --III III FORMED CONCRETE w LEVELING NUT (3) NUTS & ANCHOR ,RQLT DFTAlt T.S. l0" � 3/4" PLATE roA W MMES E. WRCIVI',IR, ' CIL N.11140 Jamessigned, rmw es Wright, Jr, Wright, J r. 1111 0925 21 -05'00'; MA P.B. !1 41140 COLUMN N \ _ GROUND o is q SIGN FACE -lil IT T- lil " III --III III FORMED CONCRETE O FOUNDATION 1 4 mp SEE NOTE a ELEVATION VIEW 7/8'm HOLES (4) FOR o O 3/4"O ANCHOR BOLTS Vl 0 4' X 6 X 1/2- SEE DETAIL 12'-0- GUSSET PLATE (2) 6- S BARS ®72" C C(TOP)TYPICAL TYp 1/4 s - fs BARS ®12" c/c (Barr} 2 LOCATIONS SECTION A—A A a A Its i 12 - f5 BARS 0 12" C C TOP a o Il1 12 - f5 BARS 0 12" C/C (BOTT) JAMLS L. WK1GfFI., JII ale - - el (L COLUMNS I I 3/4"0 ANCHOR BOLT NOTICF. SEE A.B. DETAIL CORNERSTONE ENGINEERING, INC. IS RESPONSIBLE FOR COLUMN AND F007INC 8'-0" 12'-0" I DESIGN ONLY. SCOREBOARD COMPONENTS TD q AND ATTACHMENT ARE THE RESPONSIBILITY FOUNDATION PLAN VIEW OF THE SIGN MANUFACTURER. roA W MMES E. WRCIVI',IR, ' CIL N.11140 Jamessigned, rmw es Wright, Jr, Wright, J r. 1111 0925 21 -05'00'; MA P.B. !1 41140 n N \ U \ O m a o O Vi Vl 0 r.�j O I n V IF a It Its i a o to JAMLS L. WK1GfFI., 1R. roA W MMES E. WRCIVI',IR, ' CIL N.11140 Jamessigned, rmw es Wright, Jr, Wright, J r. 1111 0925 21 -05'00'; MA P.B. !1 41140 `OVS MORN' O� 1775 tic Town of Lexington D x W Recreation Committee APRIL 19' �FXINGSO� Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes, Vice Chair Fax: (781) 861-2747 Lisa O'Brien rcrticncmt ( Ixingtonm .gcv Christian Boutwell Francesca Pfrommer To: James Malloy, Town Manager Fr: Melissa Battite, Director of Recreation & Community Programs Re: September 10, 2020 Financial Summit The Recreation Committee meeting held on August 26, 2020 included an agenda item "Recreation Enterprise Fund financial update". This discussion was specific to the presentation made during the August 24, 2020 Select Board meeting regarding the Town's FY20 and FY21 fiscal projections. The Recreation Committee is requesting to have an active role in the discussions and decisions as it pertains to current and future funding models for the Recreation Enterprise Fund. During the August 26, 2020 meeting, the following motion and vote was taken: "Rick DeAngelis moved that the Recreation Committee requests to the Select Board, through the Town Manager, to have a seat at the table for the Financial Summit that will be held on September 10, 2020 to discuss the short and long-term operating and capital budget needs and potential financial models for the Recreation and Community Programs Department moving forward. Francesca Pfrommer seconded the motion. The Recreation Committee voted 5-0 to approve this motion." I support this request for participation in the summit and future discussions. Thank you for the consideration. Cc: Recreation Committee Carolyn Kosnoff, Asst. Town Manager of Finance Kelly Axtell, Deputy Town Manager Suzie Barry, Select Board liaison to Recreation Committee 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420