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Home My WebLink About2020-05-18 SB Packet - Released SELECT BOARD MEETING Monday, May 18, 2020 Conducted by Remote Participation* 6:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 8 0 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. C O VID-19 Update 6:10pm • Discuss Strategies, Implementation and Community Response Actions Related to C O VID-19 Guidelines and Directives 2. Public Hearing:Remote Town Meeting Procedures 7:10pm 3. 2020 Annual Town Meeting-Article Positions/Discussion 7:25pm 4. Update on Police Station Building Schematic Design 7:35pm 5. Approve and S ign Regulatory Agreement-241 Grove S treet, P arc el 2-A(Wright 7:55pm Farm) 6. Vote to Transfer 18 Rangeway Property to LexHAB 8:00pm 7. LexHAB Refinance of 300 Woburn Street 8:05pm 8. R eview o f 2019 and P review o f 2020 F armers' Market 8:15p m 9. Review Determination of Tree Hearing-497 Concord Avenue 8:25pm 10. Update by Town Manager on Electric and Gas Bids for Town Utilities 8:55pm 11. Uniqueness Determination for Historical Society Parking Lot-Edison Way 9:05pm 12. Town Manager Committee Appointments/Reappointments 9:10pm 13. Select Board Committee Appointment/Reappointments 9:15pm 14. Approve Memorandum of Agreement with Lexington Public Employee Committee 9:20pm CONSENTAGENDA 1. Placement of Flags at Memorial Plaques on Battle Green for Memorial Day ADJOURN 1. Anticipated Adjournment 9:35pm *as per Executive Order regarding remote participation: http s://www.mas s.gov/do c/op en-meeting-law-order-march-12-2020/download Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: https://zoom.us/j/91330930609 Or listen to the meeting using one of the following (at the time of the meeting): W h on e one-tap:+13126266799„913 3 093 0609# or+192943 62866„913 3 093 0609# Or call on the Telephone: +1 312 626 6799 or+1 929 436 2866 Then, enter Web inar I D:913 3 093 0609 The next regularly scheduled meeting of the Select Board will be held via remote participation on Monday,June 1, 2020 at 6:OOpm. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and LezVfedia subject to change. Recorded by LeWedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: COVID-19 Update PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.1 SUMMARY: Attached please find the weekly Town Manager's COVID-19 update. Additionally, as previously reported the Town Manager created a Return to Work Task Force led by Kelly Axtell, Deputy Town Manager, their initial draft report is also attached. As the Board is aware, the Governor's Task Force will be issuing their report on Monday, May 18 and we will provide a copy once it is available. Our local return to work plans will incorporate any requirements the State sets forth. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 6:10pm ATTACHMENTS: Description Type D Refi n to Work plan.draft I lack up Material COVID-19 UPDATE 5/15/20 Updated public Health Information (as of 5/14/20): • 292 Confirmed (cumulative)Cases in Town Town/Schoo I/Community: • All Town Offices, recreation fields&courts (tennis/basketball) continue to be closed with the exception of the Police Station (which remains open to the public)through at least May 18 when the Governor's Task Force makes recommendations,we will provide an update on the impact of the Governor's Task Force's recommendations on Monday at the Select Board meeting. • All of our Police/Firefighters that were out due to either exposure or positive tests from COVID-19 have returned to work. We have one DPW employee whose wife is positive that is out on quarantine and one employee that had to leave the state to assist his parents that is voluntarily quarantined (since he left the state). • As previously reported, I have created an internal Return to Work Task Force which consists of 1 staff member from each building+2 members of our Millennial Work Group that will be working with the Health Department and Senior Management Team and will have had their third meeting on 5/18. A brief report will be provided at the Select Board meeting that evening. A draft of the report will be provided in the Select Board meeting packet for the 5/18 meeting. This draft is also being provided to the Health Department for comment and any minimum requirements including the Governor's Task Force's recommendations will also be incorporated. Finally,we are considering engaging an industrial hygienist to further advise the Town on best practices. • Town Meeting—We are continuing to prepare for a virtual Town Meeting which we anticipate will be scheduled for June 1. Presentations completed on those items that have been identified as appropriate,which will be posted online through LexMedia on Youtube so that Town Meeting members will have an opportunity to review those presentations without bogging down a virtual Town Meeting with a large number of presentations that could otherwise have been completed beforehand. Joe Pato has drafted a User's Guide for the online users for the remote Town Meeting. We have also generated a Q&A site that Town Meeting members and members of the public can submit questions. SB2680 to allow remote Representative Town Meetings moved quickly through the Senate on 5/4 and was sent to the House on 5/9. The House Ways and Means (HWM) Committee currently has it and in discussing with Rep. Ciccolo this week,she indicated she believes the HWM Committee will be taking comments this week and that there may be a vote on it next week. I've also reached out to 4 of the members of HWM Committee that I know asking for their support in moving it forward and circled back with the 33 Town Managers with Representative Town Meetings asking they contact their legislators. • Other Boards and Committees have started meeting virtually, but we are still trying to limit the meetings to those that are necessary. • We continue to have a regular, conference call every M-Th morning at 8 AM with the Senior Management Team and Health Officials to review the change in the number of local cases and discuss actions the Town is taking and to discuss any issues or concerns of various departments. • As the Board is aware,the Governor passed a mandatory mask requirement that took effect on 5/6. We have been promoting the need to wear masks and have posted signage on the bikeway. The Police Department has received about 20 calls alerting them to people not wearing masks and we've received one complaint in our office about over-zealous individuals shaming residents walking on the bikeway without a mask(due to a medical condition). We have previously posted information to the public letting them know they should not pre-suppose the reason why someone may not be wearing a mask and given this complaint, I've asked Mark Corr and Sean Dugan to work on additional public information on this aspect of the mask requirement. Additionally,the Governor adopted new regulations on golf courses and we opened the Town golf course on 5/8. 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Illnlll IppIIIII y.plll 1 IryryIIIII II II II IIIIIIIII We recognize that returning employees to the workplace will not be as simple as announcing a reopening date and carrying on business as usual.To protect the health and safety of our employees and citizens,the Town of Lexington will implement a phased-in approach to return employees to the work environment as well as its reopening of town buildings to the public.We understand that returning to work will not be easy for some of our employees, but it is our goal to ensure that staff feel comfortable and safe as we transition back into the workplace. The purpose of this document is to guide senior managers and departments to methodically and safely implement a phased recovery of operations contingent on the State's reopening and the introduction of as new information and guidelines.This five-phased plan will be carefully implemented to ensure the health and safety of all Town employees and the public. Please note that this document will continue to evolve and be refined as new guidelines and information is made available. o itkplace Safet [ rotocols When employees begin returning to the office,the following safety protocols will be put into effect until further notice: 1. Personal Protection Equipment & Face Coverings Employees: • Employees will be required to wear gloves and a cloth face covering when working in close contact with other employees or citizens,or entering a Citizen's home or business. o Employees may wear their own personal face covering or one provided by the Town. 1 o Personal face coverings should be professional and not display any inappropriate wording, images,or logos,and should be safely worn and cleaned regularly. Visitors: • Visitors will be required to wear a face covering when entering a Town building. 2. Cleaning Procedures • The Department of Public Facilities will provide cleaning supplies for employees to utilize before/after they use common spaces and contact surfaces. • Senior Managers should designate employees to clean frequently touched surfaces (Tables, doorknobs, light switches,countertops, handles, desks, phones, keyboards,toilets,faucets, sinks, etc.) regularly using appropriate cleaning and disinfectant products. o When cleaning, DPF will work with departments to ensure staff are trained on appropriate use of cleaning and disinfection chemicals. o Employees should wear disposable gloves and face coverings for all tasks in the cleaning process, including handling trash. • Employees should wash their hands frequently using soap and water for 20 seconds. • If vehicles are used by multiple employees, each vehicle should be cleaned before and after each use or shift. Please refer to your department manager for cleaning instructions. • In the event an active employee is diagnosed with COVID-19, cleaning and disinfecting must be performed. 3. Social Distancing Guidelines • All employees should try to avoid in-person meetings.Online conferencing,email or phone should be used when possible, even when employees are in the same building. o Unavoidable in-person meetings should be short, in a large meeting room where people can sit at least six feet from each other,and employees should avoid shaking hands with people. • Employees should not congregate in work rooms, pantries, copier rooms or other areas where people socialize. Keep six feet apart when possible. • Where appropriate, supervisors should stagger employee shifts and lunch/rest breaks • Employees should eat lunch at their desk or away from others(avoid crowded breakrooms). • Vehicular occupancy should be one person or as low as possible. If you must have more than one person in a vehicle, people should maximize spacing as much as possible and wear face coverings. 4. Facility Considerations & Service Delivery • Review floorplans and remove or reconfigure seats,furniture and workstations as needed to preserve recommended physical distancing in accordance with guidelines. • Where appropriate, install Drop-boxes. o Secure drop-boxes needs to be installed for additional departments,such as for the Recreation Department. 2 • In coordination with department heads, DPF should install plexiglass shields (sneeze guards) and hand sanitizer stations where appropriate. • Appropriate signage,soft barricades and floor tapping will be installed in Town buildings and facilities where appropriate. • Create single access and exit points at each building so that the flow of traffic is going one way. 5. Wellness/Temperature Checks • Employees who are physically coming into work will need to self-check their temperature each morning or before starting their shift. • Temperature Check Stations will be setup at a single location in each building. Employees will take their temperature using the provided latex gloves and then clean the thermometer with the sanitizing wipes available at that the station. • Employees exhibiting at least one or more of the following symptoms should not report to work or should leave once symptoms begin to occur: • If an employee's temperature reads 100.4 Fahrenheit or above,they are required to go home. In this instance,the employee should notify their supervisor and contact Human Resources staff for additional guidance. The employee will be unable to return to work until they have been fever free for 72 hours (3 days)without the use of fever-reducing medications and have been cleared by their doctor. Employees will also need to continue to self-monitor symptoms of COVID-19 and communicate to their supervisor if they are exhibiting any symptoms. 6. Leave&Travel Guidance Decisions regarding employees returning to work from vacation leave will be determined on a case-by- case basis by the Human Resource Director and the Senior Manager. Massachusetts State and local government health officials are advising that residents quarantine for at least 14 days following travel out of state. 1��,Ihased i'leopenii'ng This phased reopening plan will apply to Town employees currently working in the Town Office Building and the Samuel Hadley Public Safety Building. Please note that the Cary Memorial Library,Visitors Center,and the Lexington Community Center are in the process of developing their own phased reopening plans that may not align with the guidance provided below. Phase 1: Staff DfLin to Return to Work Once the Governor lifts the stay-at-home order,town employees should expect to return to the workplace in phased manner or as instructed by their department manager.At this time all workplace safety protocols will be put into effect. • Senior Managers will have developed a schedule for all employees who will return during this phase.Where appropriate,some employees will remain teleworking whereas some staff may have staggered or rotating work schedules. Employees who are eligible for and are taking Emergency Family and Medical Leave Expansion Act(EFMLEA)or Emergency Paid Sick Leave Act 3 (EPSL)are exempt from returning. Employees who have documented underlying health conditions should contact Human Resources to discuss options available to them. • Staff will be required to work remotely(as allowed and/or appropriate) when not in their respective building. • Town offices,the Community Center,and Library will remain closed to the public during these this time. • Staff will receive the appropriate training on social distancing and hygiene protocols. • All public programming will continued to be delivered virtually. Phase ® Town Facilities i When it is determined appropriate to do so,the Town offices will reopen to the public for appointments only during this phase with the exception of the library and Community Center.At this time, employees will continue to work the same schedule in phase 1. Staff who are not in the building will continue to work remotely. • Safety protocols will remain in effect. • The Town Office Building and Samuel Hadley Public Safety Building will look to setup a central information desk to triage and coordinate with departments as members of the public enter the buildings. • Restrooms will be limited to staff and members of the public conducting official business during this time. • Where appropriate, implement curb-side services. • Residents will be requested to schedule appointments with Town Staff. Phase I Town ihti with Reduced Hours and Limitei As advised by state and local health officials, during phase 3,all Town facilities will be open to the public. Some buildings will operate with reduced hours and limited capacity,contingent on the guidance of public health professionals. During phase 3, residents will still be encouraged to make appointments with Town employees. • Safety protocols will remain in effect. • If they haven't done so already, all employees will return to their respective buildings. However, employees who are eligible for and are taking EFMLEA or EPSL are exempt from returning in phase 3. Employees who have documented underlying health conditions should contact Human Resources to discuss options available to them. Phase 4:Town Facilities with ular Hours The introduction of phase 4 will be dependent on local and state health assessments and recommendations. However, if permitted to do so,the majority of Town services will be reintroduced and regular schedule building hours will resume. • All safety protocols will remain in effect. • All bathrooms will be open to the public with no restrictions. 4 • Some departments and buildings will continue to provide virtual programming.Where appropriate,departments can offer in-person programs and services while maintain social distancing guidelines. Phase 5:Town Facilities Open to the Public Restrictions At this point,with the authorization from State and local public health officials, all safety protocols will be suspended until further notice. • Public meetings will be allowed to resume. • All department programming will continue. 5 ivow � �o�owi IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�� owll mmlllllw iwwuum< 'm �. mmuumuu IIIIIIIIIIIII�� IIIIIIIIIIII� I um ummm Iwo �mwu V mm� III /rig �... ✓�, l f L I �lllllll/11lI11I11111I/��lllll 111I11I1111111//111/!1/I111l1//l//////11/1111111//11lff�ffJrf�»>fflffJ�ff1fJIJ»JJli��i�»��irri»i1J�Ir1rJlliilJr,f1Jff»fff1Jf��11f��ffii�ffif�iiirr�i�i�iff�iffff�f�f1f f�Jff��»r�fIJ1Jf�ff»off»��»»�>/�rrf»��ff»fffflf>!�11f� �� IIIIIIIII ll �i Jul w��ew CLOS 0 t ovi[�19 IN ........... ................. ............. .................................. .................. ........................... ......... ii f91V I,IIIII r ril��000il'ii �� .pi oil i i liiuuuuuuuiiiiiii t/ i' Building a New Fut ure Tog ether How Municipal G ove r n m e nts Ca n Help Their Small Businesses to Reopen, Re cover, and Thrive Authors: Betsy Cowan, Raul Gonzalez, and Jenn Kaplan Contributors: Mark Fine, Barry Keppard, Brian Luther, Mark Racicot, and Elaine Zhang This document contains recommendations for municipalities to facilitate small business' reopening and recovery.These businesses are critical to local economies and they face significant challenges in being able to survive past the early phases of the COVID-19 crisis. Neighborhood businesses are particularly vital in some of our hardest hit communities, and if we help them to move beyond the current crisis, they can serve as the backbone of neighborhood revitalization. Municipal government has a key role to play in helping small business to reopen, recover, and thrive well into the future. However, the Commonwealth must provide dear, consistent guidelines and requirements, and to ensure consistent messaging to business owners, employees, and customers about how to remain safe after reopening occurs. The state can also play a key role in providing access to testing and PPE, as well as support for the increased enforcement needed to ensure compliance. Throughout the phases of reopening and recovery, municipalities will need to be entrepreneurial and flexible according to changing needs and conditions of small businesses in their community. In each city or town, these recommendations can help to guide the development and implementation of a plan for each municipality, but always with the involvement and input of the communities being served, and with cultural awareness and sensitivity. 1 Small businesses are defined as 50 employees or fewer Small Bu sine s s Principle s 1. Small businesses are a key part of Massachusetts' economy and identity. • There are 322,958 small businesses in Massachusetts2 • These businesses provide a sense of place and community and play a key role in neighborhood identity. • Small businesses empower families and individuals to improve their lives and life skills. 2. Municipalities can play a key role in helping businesses survive. • Financial assistance and support generating revenue are crucial for businesses experiencing severe impacts. • Reduction of business expenses, through regulatory relief as well as expedited reopening assistance when it is safe, will allow businesses to be successful both now and over the long-term. 3. The new environment in which businesses are now operating requires new business models and requires creative municipal support to help those models to emerge successfully. • Physical distancing will lead to new ways of doing business and will force businesses to adapt. Municipalities must follow suit with the creative use of public policy, programs and public space. • New businesses will emerge in response to shifting customer behavior and new needs. Alternative business models, such as worker-owned cooperatives, might prove to be more resistant to economic shocks and could prove to generate more wealth for their owners. • Short-term responses could lead to longer term positive changes to improve the environment in which small businesses operate. Regulatory relief now could lead to regulatory reform in the future. 4. Municipalities should work with their small businesses and the Commonwealth to carefully track measures of success to understand how to respond to future disruptions and which temporary measures to enact permanently. 2 Source: InfoGroup USA, 2016 �� l�� 5. Supporting businesses owned by women, people of wlor and immigrants must be prioritized, as they historically have had less access to the resources needed to successfully recover. • Businesses owned by immigrants and people of color are particularly prevalent in the most affected neighborhoods.With support, these businesses could play a key role in neighborhood recovery. "I'l""I'll""I'll'll""I'll""I'll",'ll""I'll,'ll""I'll""I'll",,'ll""I'll""I'll",'ll""I'll""I'll",'ll""I'll'll""I'll""I'll",,'ll""I'll""I'll",'ll""I'll""I'll",'ll""I'll'll""I'll""I'll",,Ill""I'll""I" Goa�l�s �� Municipalities should focus on the following goals when providing support to small businesses in their communities. A balanced approach with actions designed to achieve these three goals will allow businesses to survive and thrive. �� '��'l�� -�� Provide technical assistance to help small businesses adapt to new state regulations. • Support to secure PPE • Access to testing sites • Printable signage for physical distancing requirements • Webinars and online information on regulations and guidance • Translated materials and interpreters on-hand (partner with local CBOs for staff or volunteers) • Ensure that a staff member from each business is in communication with the Public Health Department to receive important updates and provide timely information. �� 4�'l�� l�� Expand opportunities fmr businesses to sell goods and services �� liil� �� Expanded point of sale: In-person 1. The outdoor vending options below should be done Facilitate curbside following health and safety guidelines to ensure proper pickup physical distancing, sanitation of all materials and equipment, etc. Remove parking from dense city/ 2. Although touchless point of sale (credit/debit card processing town centers to or payment apps) is best to protect health and safety, some make more room individuals are unbanked and operate in cash. It is important for people to walk, to consider safe cash options for these individuals. bike, and patronize businesses and services. Businesses can extend outside store fronts into the curb parking(or travel lane). Allow sidewalk or street vending • Allow for sidewalk or street vending without special permit or waive permit fee. If the sidewalk width is not sufficient to allow for vending activity while complying with ADA regulations, curbside parking should be repurposed to allow for retail activity on the street. Allow outdoor seating for restaurants • Allow for outdoor seating for restaurants without special permit or waive permit fee. If the sidewalk width is not sufficient to allow for seating while complying with ADA regulations, curbside parking should be repurposed to allow for parklets and additional seating on the street. • Consider allowing outdoor alcohol service for restaurants with liquor licenses, if properly monitored and served at the table. Convert private parking lots to restaurant and retail space • Utilize private parking lots for outdoor dining and shopping to create open air cafes and increase the number of patrons an establishment can serve safely. Such changes would require negotiation with owners and abutters. Create street markets • Close selected streets in retail districts to allow for outdoor shopping and dining stalls. Activate plazas for commerce • Activate public plazas, squares, or downtown parks for small businesses and restaurants to sell their products as outdoor markets. Expanded Point of Sale: Delivery Cap the cost of restaurant delivery services to limit costs to small businesses. • Given recent increases in cost, municipalities should explore intervention to cap cost of restaurant delivery services. • Seattle and San Francisco have passed commission caps. Newton, Cambridge and Boston are currently considering caps. • Note that there are workforce implications with this option given that caps could result in lower pay for low-wage positions such as delivery drivers. Develop municipal partnerships with alternative delivery services to encourage curbside pickup. Expanded Point mp Sale: Online fulfillment " See state order. Link: fa-qs ^ Provide technical assistance to businesses interested in developing or expanding online sales. Regulatory changes ^ Allow businesses to sell new products and services in demand (zroceries' PPE, cleaning supplies). ^ E.g., wholesale resale of groceries/n restaurants(Boston) Provision of Technical Assistance ^ Partner with local chambers and technical assistance providers to host webinars on ways businesses are adapting tochanging customer habits and needs, resources available, etc. ^ Provide 1'1 consultants or group consultations to businesses interested inadapting their business model. ^ Partner with pro-bono legal assistance organizations or law firms providing pro-bono services to offer lease negotiation workshops and support. ^ Provide technical assistance to small-scale landlords to develop new lease structures to facilitate tenant reopening and recovery. Workforce Development Support ^ Provide connections to Career Centers and other workforce development organizations to assist with hiring, managing layoffs and navigating unemployment resources. Financial support ^ Expand existing programs to provide more/larger grants to small businesses through Community Development Block Grant funding or other funding sources. ^ Refer businesses to lending institutions, including non-profit or public small business lenders. ^ Engage foundations and philanthropic lenders to explore potential funding support. Marketing ^ Implement buy local campaign in partnership with a local chamber, Main Street organization, or Business Improvement District. Provide tailored support for specific business types Childcare Key challenges Financial viability given closures • Operational/safety viability given space layouts/limitations • Access to PPE • Addressing outbreaks • Parent/guardian/employee confidence Responses • Provide financial assistance through grants or loans, or increased vouchers to lower- income parents, especially single parents or essential workers. • Partner with childcare centers to create tools to match essential workers with open locations. • Provide technical and financial support to access PPE. • Provide technical and financial support to modify physical space to meet distancing and safety standards. • Provide expedited licensing, permitting and financial assistance to new child care centers. Restaurants Key challenges • Occupancy restrictions will negatively impact business models built on built on higher sales volume. • Operational/safety viability given space layouts/limitations • Supply chain disruptions given business closures Responses • Provide expanded in-person pick-up and delivery options(see above). • Purchase food from restaurants to provide to food insecure residents. • E.g. Cambridge program • Provide technical and financial support to modify physical space to meet distancing and safety standards. Retail Key challenges • Occupancy restrictions will negatively impact business models built on higher sales volume. • Operational/safety viability given space layouts/limitations • Supply chain disruptions given business closures Responses • Provide expanded in-person pick-up and delivery options(see above). • Explore municipal or regional procurement of PPE and other products from local retailers. • Provide technical and financial support to modify physical space to meet distancing and safety standards. Farmer's Markets Key challenges • Space limitations due to physical distancing requirements • Supply chain disruptions leading to fewer products available • Increased health and safety regulations may demand increased capacity from farmers, who would be putting themselves at risk • Reaching food insecure residents who are high-risk and will need to continue to stay inside Responses • Provide expanded public space options(see above). • Offer translation and interpretation services. Universities could provide assistance via connecting students with local health departments. • Lower cost barriers for food insecure residents by partnering with farmers to expand acceptance of SNAP/HIP payments. • Reduce contact risks by partnering with farmers to have consolidated processing of SNAP and HIP happen by market management. • For those who rely on token systems, explore efficient disinfecting processes. • Encourage markets to pre-bag products to reduce crowding due to browsing. • For high risk residents who should continue to shelter in place, partner with farmers who are regular vendors to provide contactless curbside pickup in central spots in neighborhoods, or mobile market providers that already provide that service. • Prioritize reopening markets by assessing neighborhood healthy food access needs. • Work with farmers experiencing supply chain delays to schedule market days according to produce availability. • Encourage markets to add culturally-relevant food products,through partnership with a local retailer or other suppliers,to broader the offering of fresh produce. • Allow Farmers' Markets to sell grocery"pantry" items. • Promote online and, as possible, over-the-phone ordering via CSAs or partner sites such as Mass Food Delivery. • Underwrite purchases by residents from farmers to that the price of food at a farmer's market is comparable to the price of food at a grocery store. • Provide event producers with nearby public sanitation resources once such events are allowed (e.g. outdoor handwashing stations equipped with hand sanitizer,which can be rented or purchased). Arts&Culture Key Challenges Lack of space for events and rehearsals given physical distancing restrictions • Lack of PPE and leaning supplies • Lead time and certainty needed to stage full productions and events(2-6 months) Responses • Provide expanded public space options(see above)for performances, concessions and product sales or distribution. • Assist with scheduling and coordinating community art events. • Provide technical assistance to transition into outdoor physical distancing operations. • Partner with community access television stations to create online content in partnership with cultural organizations. • Create partnerships with local school districts to provide cultural enrichment content online to students. • Coordinate with artists and crafts people,textile craft businesses(sewing stores)to shift to production of masks and other needed supplies. • Promote online sales of tickets, concessions, artwork, materials, and supplies. Regulatory improvements Permit/License Fee waivers It is important to conduct a cost- Annual Business License: benefit analysis to determine • Prorate the fee the feasibility of the regulatory measures listed below, with Vending/Provision of goods outside of the the goal of providing needed establishment support to small businesses • Take out while also protecting municipal finances. • Outdoor vending in public realm • Outdoor seating for restaurants Other license/permit for key business elements Liquor licenses • Municipalities could also consider buying back liquor licenses and reissuing them as non-transferrable licenses to provide needed capital to the business. • Common Victualler's licenses Consideration should also be given to waiving fees for reinspection of businesses prior to reopening. Permit/License waivers • Take-out • Permits for sale of additional goods, such as groceries, etc. • Outdoor vending in publicrealm • Outdoor seating for restaurants • Allow home-based businesses with online sales by right in accordance with health and safety regulations and physical distancing restrictions in place for other brick and mortar businesses (i.e. product is picked up outdoors, masks and gloves worn, transaction conducted online, etc.) • Waive local business license requirements for individuals working out of their homes without bringing additional workers onto the premises. Tax abatements • Delayed payment of meals taxes • Delayed payment of property taxes Forbearance of certain debts • Taxes owed • License, permit fees owed Loan forgiveness • Forgiveness of municipal loans to small businesses with documented hardship Process improvements to ensure expedited reopening • Online scheduling for needed inspections • Virtual inspections where possible (via Zoom or FaceTime) • Online licensing/permitting for certain licenses and permits • Expansion of inspection staff when appropriate. If an inspection can be done by municipal staff with fewer emergency responsibilities (such as building inspector assisting with compliance health inspections) inspections could be completed more quickly. Technical assistance to adapt to new regulations: • Support to secure PPE and cleaning supplies • Access to testing sites • Printable signage for physical distancing requirements • Webinars and online information on regulations • Translated materials and interpreters on-hand (partner with local CBOs for job placement) Immediate, Short- and Long-Term Responses The temporary measures listed above, such as outdoor vending and regulatory relief, should be well-documented and evaluated to determine effectiveness for the future • Future reopening processes if physical distancing is required for future control of COVID-19 • Future regulatory reform to make temporary relief measures permanent. Regulatory improvements should be made considering future use • Wherever possible, system improvements should be designed to allow for future improvements Key Steps for Municipal Implementation 1. Ensure adequate staffing, and hours of operation, particularly for regulatory functions 2. Build additional capacity and expertise via area universities, colleges, foundations and non-profit organizations. 3. Compile data • Access the latest dataset on the small businesses in the community. While not a complete reflection of the current number of small businesses, this will provide a baseline understanding of the number, type and size of businesses. • Conduct a baseline survey of businesses (template link) 4. Provide materials and support in multiple languages 5. Engage a working group of small business leaders, financial institutions, small business support providers, and academic institutions to advise implementation 6. Develop adecision-making framework to determine how support will be allocated and to which businesses Municipal decisions should be made considering questions regarding: • What are the goals of the assistance:Job preservation? Business preservation? Downtown revitalization? Product or service availability?Wealth creation? • Are there particular business types that the municipality should target? • What is the current municipal capacity to provide support currently and what will it be in the next fiscal year? • What is the capacity of of the partners of the municipality(local chambers, small business assistance organizations, etc.)to provide support? 7. Develop an evaluation framework Determine key metrics to track to determine the effectiveness of small business support Key quantitative metrics to track: • Sales tax, meals tax • Number of permits, licenses • Number of inspections • Number of health, safety violations • Number of business closures/openings and jobs lost/added • commercial vacancy rate and vacancy location database Key qualitative metric to track • Business owner confidence in future, perception of current conditions • Business owner needs • Consumer confidence, feeling of safety while engaging in commerce Develop data collection and analysis process • Determine staffing • Partner organizations to assist with data collection • Develop qualitative data collection roots(link to survey template) • Determine frequency • Create or adapt a database • Develop reporting process AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Public Hearing: Remote Town Meeting Procedures PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.2 SUMMARY: This agenda item is to address the requirements of the bill that is in the legislature to authorize remote Town Meetings. Part of the bill(attached)under Section 2(b)the Board is required to take a vote to authorize a remote Town Meeting as per the request of the Town Moderator. SUGGESTED MOTION: Move to approve(i)that the town meeting shall be held remotely by means of the video or telephone conferencing platform as requested by the moderator; (ii)for the Town Meeting to beheld remotely on June 1, 2020 at 7 PM; and(iii)the meeting to beheld remotely using the web-based Town Meeting site developed by the Town and using the VVoter system provided by Option Technologies. Said notice to be(i)accompanied by the written request of the moderator submitted to the select board; (ii) filed and posted in accordance with the requirements of subsection(b)of section 10A of chapter of the General s of 11 Laws; (rii)distributed to each town meeting member; and (iv)publicly posted not less than 10 days before the scheduled date of the remote town meeting. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 7:l Opm ATTACHMENTS: Description Type D S.2680 (bvermll.crylo D Mod.en',itor Requ.esl, (bver Memo FILED ON:5/4/2020 SENATE Senate, May 4, 2020—Text of the Senate Bill relative to municipal governance during the COVID-19 emergency(being the text of Senate,No. 2673,printed as amended) Toe Commonweatto of '41a'55ar0U'5ett'5 In the One Hundred and Ninety-First General Court (2019-2020) An Act relative to municipal governance during the COVID-19 emergency. Whereas, The deferred operation of this act would tend to defeat its purpose,which is to protect forthwith both public health and the viability of town meetings in the face of the state, national and global public health emergencies existing as a result of the COVID-19 pandemic, therefore it is hereby declared to be an emergency law, necessary for the immediate preservation of the public health and convenience. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: 1 SECTION 1. (a)Notwithstanding section 13 of chapter 39 of the General Laws or any 2 other general or special law, charter provision or by-law to the contrary, a town not having a 3 representative town meeting form of government may act by vote of its select board, in 4 consultation and with the approval of the town moderator,to prescribe the number of voters 5 necessary to constitute a quorum at any town meeting held from the governor's March 10, 2020 6 declaration of a state of emergency until 30 days after the termination of the state of emergency 7 at a number that is less than the number that would otherwise be required by law, town by-law or 8 town charter; provided, however,that the number of voters necessary to constitute a quorum 9 shall not be less than 10 per cent of the number that would otherwise be required. 1 of 11 10 (b) The select board shall publish notice of its intention to consider an adjustment of town 11 meeting quorum requirements under this section not less than 7 days before the vote of the select 12 board. The select board shall provide for adequate means of public access that will allow 13 interested members of the public to clearly follow the deliberations of the select board on making 14 a quorum adjustment as those deliberations are occurring. 15 (c)Not less than 10 days after a vote of the select board to adjust the quorum requirement 16 under this section,the town clerk shall notify the attorney general of the adjusted quorum 17 requirement. 18 (d)A town meeting held pursuant to this section shall take up only those matters related 19 to their budget or necessary to meet a federal deadline and shall not include warrant articles other 20 than those adopted by the select board. 21 (e)All actions taken pursuant to this section are hereby ratified, validated and confirmed 22 to the same extent as if the town meeting had been conducted in accordance with all other 23 applicable laws, charter provisions, ordinances and by-laws. 24 SECTION 2. (a)Notwithstanding any general or special law, charter provision, ordinance 25 or by-law to the contrary, during the governor's March 10, 2020 declaration of a state of 26 emergency, if the moderator in a town having a representative town meeting form of government 27 determines that it is not possible to safely assemble the town meeting members and interested 28 members of the public in a common location while complying with any applicable state or local 29 orders, directives or guidance concerning public assemblies, the moderator may request that the 30 select board of the town call for a representative town meeting to be held through remote 31 participation, including,but not limited to,by means of a video or telephone conferencing 2of11 32 platform. Such a request by the moderator to the select board shall be in writing and shall 33 include,but not be limited to: (i)the moderator's determination and request to hold a town 34 meeting through remote participation in accordance with this section; (ii) the video or telephone 35 conferencing platform the moderator has determined to use to hold the town meeting; (iii) 36 confirmation that the moderator has consulted with the local disability commission or 37 coordinator for Americans with Disabilities Act compliance; and(iv) a certification that by the 38 moderator that: (A) the moderator has tested the video or telephone conferencing platform; and 39 (B)the platform satisfactorily enables the town meeting to be conducted in substantially the 40 same manner as if the meeting occurred in person at a physical location and in accordance with 41 the operational and functional requirements set forth in this section. 42 A video or telephone conference platform used by a town meeting for remote 43 participation under this section shall, at minimum,provide for: (i)the moderator, town meeting 44 members,town officials and any other interested members of the public to identify and hear the 45 moderator and each town meeting member who attends and participates in the remotely-held 46 town meeting, as well as any other individuals who participate in the remotely-held town 47 meeting; (ii)the ability to determine whether a quorum is present; (iii) a town meeting member, 48 town official or other individual to request recognition by the moderator without prior 49 authorization;provided, however, that,to the extent technologically feasible, the request is 50 visible or audible to the public in real time and upon review of the recording of the town meeting 51 proceedings,preserved according to subsection (h); (iv)the moderator to determine when a town 52 meeting member wishes to be recognized to speak, make a motion, raise a point of order or 53 object to a request for unanimous consent; (v)the moderator to recognize a town meeting 54 member,town official or other individual to speak and to enable that person to speak; (vi)the 3of11 55 ability to conduct a roll call vote; (vii) any interested members of the public to access the 56 meeting remotely for purposes of witnessing the deliberations and actions taken at the town 57 meeting; and(viii)the town meeting to be recorded. Registered voters residing in the town 58 wishing to participate in a remote town meeting conducted pursuant to this section shall submit a 59 request to participate to the town clerk not less than 48 hours in advance of the town meeting. 60 Upon receipt of the request and verification of the requester's voter registration status, the clerk 61 shall provide to the requester instructions for participating in the remote town meeting. 62 (b)Not later than 10 business days following receipt of a written request by the 63 moderator under subsection(a),the select board shall vote to determine if the town meeting shall 64 be held remotely by means of the video or telephone conferencing platform requested by the 65 moderator. 66 (c) If the select board votes to approve the request of the moderator for remote 67 participation at a town meeting and the select board has already issued a warrant calling a town 68 meeting to be held not later than June 30, 2020, the select board shall, at the same meeting of the 69 board, approve and issue, in consultation with the moderator, a notice that expressly states: (i) 70 that the town meeting shall be held remotely by means of the video or telephone conferencing 71 platform requested by the moderator; (ii)the date and time of the meeting; and(iii) any 72 information necessary for the moderator,town meeting members, town officials and interested 73 members of the public to access and attend the town meeting remotely. 74 The notice issued by the select board shall be: (i) accompanied by the written request of 75 the moderator submitted to the select board under subsection(a); (ii) filed and posted in 76 accordance with the requirements of subsection(b) of section l0A of chapter 39 of the General 4of11 77 Laws; (iii) distributed to each town meeting member; and(iv)publicly posted not less than 10 78 days before the scheduled date of the remote town meeting. The notice may include a date, time 79 and place for the town meeting to be resumed if the town meeting does not vote to continue the 80 town meeting remotely as required under subsection(f). 81 (d) If the select board votes to approve the request of the moderator for remote 82 participation at a town meeting and the select board has not yet issued a warrant for a town 83 meeting, the select board shall approve and issue a warrant for the town meeting that expressly 84 states: (i)that the town meeting shall be held remotely by means of the video or telephone 85 conferencing platform requested by the moderator; (ii)the date and time of the meeting; and(iii) 86 any information necessary for the moderator, town meeting members, town officials and 87 interested members of the public to access and attend the town meeting remotely. 88 The warrant issued by the select board shall be: (i) accompanied by the written request of 89 the moderator submitted to the select board under subsection(a); and(11) filed in accordance 90 with section 10 of chapter 39 of the General Laws, all other applicable laws and any relevant 91 provision of the town charter or by-laws. The warrant may include a date, time and place for the 92 town meeting to be resumed if the town meeting does not vote to continue the town meeting 93 remotely as required under subsection(f). 94 (e)Not later than 5 business days after a vote of the select board to approve the 95 request of the moderator to hold a town meeting remotely pursuant to subsection(c) or(d),the 96 town clerk shall submit a certified copy of the vote of the select board and of the written request 97 of the moderator to the attorney general. 5ofll 98 (f)Before taking any other vote at a representative town meeting held through remote 99 participation under this section, the town meeting members present and voting at the meeting 100 shall vote on whether or not to continue conducting the town meeting remotely by means of the 101 chosen video or telephone conferencing platform. If the town meeting votes to continue 102 conducting the town meeting remotely, then the town meeting shall proceed by remote 103 participation to address the articles included in the warrant. If the town meeting does not vote to 104 continue conducting the town meeting remotely,then the town meeting shall be adjourned to the 105 date, time and place specified in the notice or warrant under subsection(c) or(d). If no date, time 106 and place has been specified in the notice or warrant, the town meeting shall immediately be 107 dissolved without taking any votes on any other matters and the select board may call the town 108 meeting pursuant to a new warrant that provides for the town meeting to be held in person at a 109 physical location in accordance with section 10 of chapter 3 9 of the General Laws, all other 110 applicable laws and provisions of the town charter and by-laws. III (g)A vote taken at a representative town meeting held through remote participation 112 pursuant to this section shall be taken by any means that the moderator determines accurately 113 and securely records the votes of those entitled to vote at the meeting, including,but not limited 114 to, a roll call vote, electronic voting, voting by ballot, voting by phone or any combination 115 thereof. The vote of each town meeting member on a roll call vote shall be recorded and kept 116 with the minutes of the town meeting. 117 (h)A representative town meeting held remotely pursuant to this section shall be 118 recorded and the recording shall be preserved and made publicly available on the town's website 119 for not less than 90 days after the conclusion of the town meeting. 6of11 120 (i)All actions taken pursuant to this section are hereby ratified, validated and confirmed 121 to the same extent as if the town meeting had been conducted in accordance with all other 122 applicable laws, charter provisions, ordinances and by-laws. 123 SECTION 3. Notwithstanding section 9 of chapter 39 of the General Laws or any other 124 general or special law, charter provision, ordinance or by-law to the contrary, during the 125 governor's March 10, 2020 declaration of a state of emergency, a select board, in consultation 126 and with the approval of the town moderator, may vote to hold town meeting outside the 127 geographic limits of the town if the board determines that it is not possible to adequately conduct 128 town meeting in a location within the geographic limits of the town in a manner that ensures 129 health and safety;provided,however, that a meeting for the election by ballot of federal, state or 130 other officers or the determination of other matters that are to be determined by ballot at an 131 election shall be held within the geographic limits of the town. The select board shall publicly 132 post notice of the location of town meeting to be held outside the geographic limits of the town 133 not less than 10 days before the date of the meeting. Nothing in this section shall supersede or 134 otherwise affect the validity of any a special law, charter or by-law in place before the 135 governor's March 10, 2020 declaration of a state of emergency that provides for holding town 136 meeting outside the geographic limits of the town. 137 SECTION 4. Notwithstanding section 32 of chapter 44 of the General Laws or any other 138 general or special law, charter provision or ordinance to the contrary, if the mayor of a city is 139 unable, as a result of the governor's March 10, 2020 declaration of a state of emergency, to 140 submit an annual budget for fiscal year 2021 to the city council within 170 days as required by 141 the first paragraph of said section 32 of said chapter 44, the time periods and deadlines set forth 142 in said section 32 of said chapter 44 for the mayor and city council to act on the annual budget 7of11 143 shall be extended until 60 days after the termination of the declaration of the state of emergency; 144 provided, however, that within 30 days after the termination of the declaration of emergency or 145 on July 31, 2020, whichever is earlier, the mayor shall submit to the city council the annual 146 budget for fiscal year 2021 for the purposes of said section 32 of said chapter 44 and the time 147 periods and deadlines set forth in said section 32 of said chapter 44 shall, if not inconsistent with 148 this section, otherwise thereafter apply; and provided further, that notwithstanding said section 149 32 of said chapter 44 to the contrary,the mayor may submit to the city council a continuing 150 appropriation budget for the city on a month-by-month basis for a period not to exceed 3 months 151 if the city has not approved an annual budget for fiscal year 2021 by June 30, 2020, as a result of 152 the governor's March 10, 2020 declaration of a state of emergency. 153 SECTION 5. (a) (1)Notwithstanding sections 52 and 56 of chapter 41 of the General 154 Laws, a city or town may approve a payment for the period beginning on or after March 10, 2020 155 through the remainder of fiscal year 2020 on an existing service contract for school or education- 156 related services entered into by the school committee or a service contract renegotiated or 157 modified by the school committee in order to maintain the availability of and access to the 158 services secured under the underlying contract between the parties; provided, however,that: (i) 159 the underlying service contract was in effect before March 10, 2020 and the service contractor 160 was unable to perform services under the contract as a result of the governor's March 10, 2020 161 declaration of a state of emergency or the outbreak of the 2019 novel coronavirus, also known as 162 COVID-19; and(ii) there are sufficient unencumbered available funds remaining for such 163 payment in the appropriation for the purpose. 164 (2) Before any payment, the service contractor shall present to the approving authorities 165 set forth in subsections (b) and(c), a sworn statement reporting grants, discounted loans or other 8of11 166 financial support that the service contractor has received from a state, federal or local 167 government as a result of the COVID-19 outbreak or, if the service contractor has not received 168 any such grants, discounted loans or other financial support, affirming that the service contractor 169 has not received, and shall not receive thereafter, any such grants, discounted loans or other 170 financial support. The sworn statement shall include an attestation of compliance with section 7. 171 The payment to the service contractor shall not exceed the amount to which the service 172 contractor was eligible under the service contract and shall be consistent with said section 7. 173 (b) In a city,the payment set forth in subsection(a) shall be approved by: (i)the school 174 committee; (ii) a city auditor, accountant or other officer having similar duties; and(iii)the chief 175 executive officer of the city as defined in Fifth B of section 7 of chapter 4 of the General Laws. 176 (c)In a town, the payment set forth in subsection(a) shall be approved by: (i) the school 177 committee; (ii) a town accountant or other officer having similar duties; and(iii)the chief 178 executive officer of the town as defined in Fifth B of section 7 of Chapter 4 of the General Laws. 179 (d)This section shall not apply to tuitions and rates set by the bureau of purchased 180 services within the operational services division pursuant to section 22N of chapter 7 of the 181 General Laws, which are set and are non-negotiable for fiscal year 2020. 182 SECTION 6. (a) (1)Notwithstanding sections 52 and 56 of chapter 41 and section 16A of 183 chapter 71 of the General Laws, a regional school district may approve a payment for the period 184 beginning on or after March 10,2020 through the remainder of fiscal year 2020 on an existing 185 service contract for school or education-related services entered into by the regional school 186 district or a service contract renegotiated or modified by the regional school committee in order 187 to maintain the availability of and access to the services secured under the underlying contract 9of11 188 between the parties;provided, however that: (i) the underlying service contract was in effect 189 before March 10, 2020 and the service contractor was unable to perform services under the 190 contract as a result of the governor's March 10, 2020 declaration of a state of emergency or the 191 outbreak of the 2019 novel coronavirus, also known as COVID-19; and(ii)there are sufficient 192 unencumbered available funds remaining for such payment in the appropriation for the purpose. 193 (2) Before any payment, the service contractor shall present to the approving authorities 194 set forth in subsection(b), a sworn statement reporting grants, discounted loans or other financial 195 support that the service contractor has received from a state, federal or local government as a 196 result of the COVID-19 outbreak or, if the service contractor has not received any such grants, 197 discounted loans or other financial support, affirming that the service contractor has not received, 198 and shall not receive thereafter, any such grants, discounted loans or other financial support. The 199 sworn statement shall include an attestation of compliance with section 7. The payment to the 200 service contractor shall not exceed the amount to which the service contractor was eligible under 201 the service contract and shall be consistent with said section 7. 202 (b) The payment set forth in subsection(a) shall be approved by the regional school 203 committee and a business manager, assistant superintendent for business or other employee with 204 title of similar import and responsibilities as those of a town accountant. 205 (c) This section shall not apply to tuitions and rates set by the bureau of purchased 206 services within the operational services division pursuant to section 22N of chapter 7 of the 207 General Laws, which are set and are non-negotiable for fiscal year 2020. 208 SECTION 7. Payments made to service contractors under sections 5 and 6 shall not 209 exceed the amount to which the service contractor was eligible under the service contracts 10 of 11 210 through which payments are made less the amount the service contractor received in grants, 211 discounted loans or other financial support that the service contractor has received or expects to 212 receive from a state, federal or local government as a result of the COVID-19 outbreak. 213 SECTION 8. This act shall expire 35 days after the termination of the governor's March 214 101 2020 declaration of a state of emergency and such expiration shall not affect the validity of 215 any vote or action taken by a select board or town meeting pursuant to this act. 11of11 `OVg MORN 04 1775 tic AN Town of Lexington W X Z" - o W MODERATOR x Z v APRI DEBORAH BROWN L 19T" �FXI NC, May 14, 2020 DELIVERED BY EMAIL Dear Select Board Members, In view of the ongoing COVID-19 pandemic and the federal, state and local advisories to practice social distancing and avoid the congregation of crowds, I request approval to conduct Lexington's Annual and Special Town Meetings, scheduled to commence June 1, 2020, through remote participation. I propose to use a combination of: (1)the Zoom video conferencing platform, (2) the online VVoter module provided by our electronic voting vendor, Option Technologies, and(3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. I certify that, with the assistance of Select Board Chair Doug Lucente, Select Board member Joe Pato, Town Meeting Members' Association Chair Ben Moroze, and members of Town staff, I have tested all components of the system described above and am satisfied that this system will enable our meetings to be conducted in substantially the same manner as if they had occurred in person at a physical location. I certify that the system(i) allows the moderator, town meeting members,town officials and any other interested members of the public to identify and hear the moderator and each town meeting member who attends and participates in the remote meeting, as well as any other individuals who participate in the meeting; (ii)provides the ability to determine whether a quorum is present; (iii) allows participants to request recognition by the moderator and makes such requests visible to the meeting participants and the public; (iv) allows the moderator to determine when a town meeting member wishes to be recognized to speak, make a motion, or raise a point of order or personal privilege; (v) enables the moderator to recognize a town meeting member, town official or other individual and enable that person to speak; (vi)provides the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested members of the public to access the meeting remotely through LexMedia for purposes of witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the public to participate in debate through the submission of statements for or against a motion; and(ix)provides for the town meeting to be recorded and available for future viewing. I further confirm that I have consulted with Lexington's Commission on Disability regarding system accessibility. Sincerely, Deborah Brown Town Moderator 617-512-7901 1625 MASSACHUSETTS AVENUE-,LEXINGTON,MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2020 Annual Town Meeting-Article Positions/Discussion PRESENTER: ITEM NUMBER: Board Discussion 1.3 SUMMARY: Discussion of Articles/Positions SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 7:25pm ATTACHMENTS: Description Type D 202O.A."I'M Positions(..Iiart 1..3a(,-,kLJP Mlatetial D Articles being takem.LIP Individually at 202....,0A.."IFIVII. Backup Ull.aterial. Select Board Article Positions Preparation for 2020 Annual Town Meeting* Potential Consent Agenda Articles DL JP SB JH MS Article 2-Reports C C C C C Article 3- Cary Lecture Series C C C C C Article 4-Appropriate FY 2021 Operating Budget C C C C C Article 5- Appropriate FY 2021 Enterprise Funds Budget C C C C C Article 6- Establish Qualifications for Tax Deferrals C C C C C Article 7-Petition General Court to Amend Legislation Regarding C C C C C Tax Deferrals Article 9-Establish/Continue Departmental Revolving Funds C C C C C Article 10- Appropriate for Community Preservation Committee C C C C C (Articles 10a thru 101 and 10n thru 10o only) Article 11-Appropriate for Recreational Capital C C C C C Article 12-Appropriate for Municipal Capital and Equipment Program C C C C C Article 13 -Appropriate for Water System Improvements C C C C C Article 14-Appropriate for Wastewater System Improvements C C C C C Article 15 -Appropriate for School Capital and Equipment C C C C C Article 16b-Center Recreation Complex Bathrooms& Maintenance C C C C C Bldg Renovation Article 16c- Public Facilities Master Plan C C C C C Article 16d - LHS Science Classroom Space Mining C C C C C Article 16e-Townwide Roofing Program C C C C C Article 16f-School Building Envelopes and Systems C C C C C Article 16g- Municipal Building Envelopes and Systems C C C C C Article 16h- Facility and Site improvements-Building Flooring C C C C C program and School Paving Program Article 16i-Public Facilities Bid Documents C C C C C Article 16j- Public Facilities Mechanical/Electrical System C C C C C Replacements Article 17-Appropriate to Post Employment Insurance Liability Fund C C R C C Article 18-Rescind Prior Borrowing Authorizations- IP IP,C IP,C IP,C IP,C IP,C Article 19a- Appropriate from the Capital Stabilization Fund for C C C C C projects excluded from the limits of Proposition 2% Article 20-Appropriate from Debt Service Stabilization Fund C C C C C Article 21-Appropriate for Prior Years Unpaid bills- IP IP,C IP,C IP,C IP,C IP,C Article 22-Amend FY 20 Operating, Enterprise,CPA budgets C C R C C Article 23 -Appropriate for Authorized Capital Improvements C C C C C Article 26-Amend Historic Districts Commission Enabling Legislation C C C C C Article 27-Amend General Bylaws- Noise Construction C C C C C Article 30-Land exchange (Citizen) C C C C C Article 31-Historic Preservation demo delay(Citizen)-IP IP,C IP,C IP,C IP,C IP,C Article 32-Extend Hancock-Clark Historic District (Citizen)- IP IP,C IP,C IP,C IP,C IP,C *2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus Select Board Article Positions Preparation for 2020 Annual Town Meeting* Potential Consent Agenda Articles - Motion will state DL JP SB JH MS refer back to Planning Board Article 35 -Amend Zoning Bylaw-Distances from basement, RB RB RB RB RB slab or crawl space and groundwater Article 36-Amend Zoning Bylaw-Short term rentals RB RB RB RB RB Article 37-Amend Zoning Bylaw-Site plan review RB RB RB RB RB Article 38-Amend Zoning Bylaw- Financial services RB RB RB RB RB Article 39-Amend Zoning Bylaw-Solar energy systems RB RB RB RB RB Article 40-Amend Zoning Bylaw-Wireless Communications RB RB RB RB RB Facilities Article 41-Amend Zoning Bylaw-Technical Corrections RB RB RB RB RB Article 43 -Amend Zoning Bylaw and Map-Hartwell Ave Area RB RB RB RB RB Article 44-Amend Zoning Bylaw and Map-Bedford St near RB RB RB RB RB Hartwell Ave Article 45 -Amend Zoning Bylaw-Front year,transition, and RB RB RB RB RB screening areas Article 46- Amend zoning-Reduce GFA(Citizen) RB RB RB RB RB Motion will state refer back to Select Board DL JP SB JH MS Article 8-Short term rental fee RB RB RB RB RB Article 24- Reduce Legal expenses (citizen) RB RB RB RB RB Article 28-Amend general bylaws-(citizen) RB RB RB RB RB Article 29- Declare climate emergence(citizen) RB RB RB RB RB Article 33 -Amend general bylaws-Running bamboo(citizen) RB RB RB RB RB Article 34-Amend special legislation surcharge-(citizen) RB RB RB RB RB Articles that are time sensitive DL JP SB JH MS Article 10m-LexHab-116 Vine St Design funds using CPA Y Y Y Y Y Article 16a - Police indoor/outdoor firing range Y Y Y Y W Article 16k-Westview Cemetery building construction Y Y Y Y Y Article 19B—Appropriate to the Affordable Housing Capital Y Y Y Y Y Stabilization Fund,from the Affordable Housing Special Revenue Fund Article 19C-Appropriate from the Affordable Housing Capital Y Y Y Y Y Stabilization Fund to fund renovations and capital improvement projects at properties in the Town's affordable housing inventory Article 25 - Purchase of land (parking spaces) Y Y Y Y Y Article 42- 1050 Waltham st (developer) Y Y Y Y Y Legend: C — In favor of article being on consent RB—In favor to refer article back Y—In favor of article W—Wait for more information R—Recused *2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus Town of Lexington 2020 Annual Town Meeting Individual Articles/Voted Separately (Articles 10m, 16a, 16k, 19b, 19c,25, 42) ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS MOTION: That the Town hear and act on the report of the Community Preservation Committee on the FY2021 Community Preservation budget and,pursuant to the recommendations of the Community Preservation Committee, take the following actions: m) That$100,000 be appropriated for LexHAB - 116 Vine Street Design Funds, and to meet this appropriation $75,000 be appropriated from the Community Housing Reserve of the Community Preservation Fund and$25,000 be appropriated from the Historic Resources Reserve of the Community Preservation Fund; (03/09/2020) ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS MOTION: That the following amounts be appropriated for the following capital improvements to public facilities and that each amount be raised as indicated: a) Police Outdoor/Indoor Firing Range - $125,000 for schematic design for a firing range at Hartwell Ave, and that to meet this appropriation$125,000 be appropriated from the General Fund unreserved balance; provided that any appropriation hereunder shall be subject to and contingent upon receipt of the Criminal Justice Training Council grant or other grant and the development of a business plan accepted by the Select Board; k) Westview Cemetery Facility Construction- $3,290,000 be appropriated for the construction of a new administration and maintenance building located at the Westview Cemetery, including the costs of demolition, architectural and engineering services, original equipment, furnishings, landscaping,paving, and other site improvements incidental or related to such construction, and that to meet this appropriation the Treasurer, with the approval of the Select Board, is authorized to borrow$3,290,000 under M.G.L. Chapter 44, Section 7, or any other enabling authority. Any premium received by the Town upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Chapter 44, Section 20 of the General Laws, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. (Revised 05/08/2020) ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS MOTION: b) That$111,922 be appropriated to the Affordable Housing Capital Stabilization Fund, and to meet this appropriation $111,922 be appropriated from the Affordable Housing Special Revenue Fund, and further,that in accordance with M.G.L. Chapter 40, Section 5B 1 05/06/2020 Town of Lexington 2020 Annual Town Meeting Individual Articles/Voted Separately (Articles 10m, 16a, 16k, 19b, 19c,25, 42) paragraph four, that any payments made to the Town by Symmes Lifecare, Inc. d/b/a Brookhaven at Lexington for the purpose of affordable housing be deposited into said Affordable Housing Capital Stabilization Fund; and (Revised 4/9/2020) ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS MOTION: c) That$111,000 be appropriated from the Affordable Housing Capital Stabilization Fund to fund renovations and capital improvement projects at properties in the Town's affordable housing inventory that are managed by the Lexington Housing Assistance Board, Inc. ("LexHab"). (Revised 04/09/2020) ARTICLE 25 PURCHASE OF LAND/EMINENT DOMAIN MOTION : That the Town authorize the Select Board to acquire for municipal,parking,and other purposes by purchase,donation,eminent domain or otherwise,certain real property shown as Assessor's Parcel 96, May 48 and as shown on the plan entitled "Land in Lexington Mass., Boston and Maine Railroad to Anthony R. Cataldo, dated March 1959, Plan R13.2-9-18" recorded with the Middlesex South Registry of Deeds in Plan number 409 of 1959 on such other terms and conditions as the Select Board may determine and that to meet this appropriation $177,000 be appropriated from the Parking Meter Fund unreserved balance. (04/16/2020) ARTICLE 42 AMEND ZONING BYLAW AND ZONING MAP 1040-1050 WALTHAM STREET (Owner Petition) MOTION: That: a. the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington, and the Zoning Map of the Town of Lexington be amended by changing the district designation of the land identified as Map 5, Lot 14 on the Assessor's Map, and described in a certain metes and bounds description and certain plans on file with the Planning Board and Town Clerk as part of a Preliminary Site Development and Use Plan dated December 19, 2019, revised March 11, 2020 ("PSDUP") from the current CLO Commercial Local Office District to a Planned Development District-5 ("PD-5") as described in said PSDUP; and b. the zoning regulations and dimensional standards identified in the "Proposed Motion" document which is the "PSDUP Zoning Text" provided in the PSDUP as Article 42, and the "Regulatory Plans"attached thereto, shall apply to said District PD-5. 2 05/06/2020 Town of Lexington 2020 Annual Town Meeting Individual Articles/Voted Separately (Articles 10m, 16a, 16k, 19b, 19c, 25, 42) „y9 ur Iy II IIp�� v u uu f IJ" u� tit m ul^ `dmaluwwnnnuunuunuunuunuuwnswumuwwm ommmminwurn "W VN�A mil ug ��lou r; � � j I°�II?�!U"IF�INv�^tl Imp fl p�yl�"y�IPA Jl Rq� � IIM IIII '" " OW•^ ��I''IWII �"nmlW' (.,i 7,, m A AM,hl�' OCJR, 2 or oTR oYm^I y��h�oo�111111V1°��'l�6�fll. I..:illww ulM1lM wWW.rr ry�i� IIIIMN�V�V�l'u:'�V�pI�I IM��U:�li�"� mm.....iM m llnuuu9l➢^'�1'f@i k":^�UY�me(ffr m�r,'r � NNfW'0M �p IllVlw'�"`�� 0�111711 � uIIIIW�XII 'lAllllllllll' y IIIIIIIIII Figure 1: Existing Zoning " 4 . 1w0 a°� � �I�,pI, �+ 7 II I@n'�ua''�IR.I�4 lihu�� 5>r"III" �( m ,"'2 P f✓� w I 12 �k 0v yn/ rarv' �rrN� II+tir,�Ip lid w al"Ju,, r,,,' �rivw��R✓,:::.,.,..,,, ,,,,r;, „v;;;i, ,��mm, ;mm, ;mm, m„,';;;, Ifi:+;;,, ,,,a„aA un. D,A f ,Ir �f Figure 2: Proposed Zoning (Revised 4/15/2020) 3 05/06/2020 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update on Police Station Building Schematic Design PRESENTER: ITEM NUMBER: Mike Cronin, Director of Public Facilities & Tecton Architect 1.4 SUMMARY: Mike Cronin and the Architect for the Police Station project will provide an update to the Board on the design and status of the project. SUGGESTED MOTION: No motion required. 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I r a1 (,G,frNrrrrrfrr/L f uYvi�iymoii/%//ii%/%�//i �; Nir/ar rr rrfiiiriii/ia , f<7f i// ul➢ �� II „kkxa66,,A arsurs�r✓xys, ii%i' /J'. �� /""�, y�ll�d�,! �!uiuiuiuiulm»tinm»>"umti�ru'uluinv,"ululuuuuuumimu»uw;uillauur,w I�� // ��i I� � II o II //�-0WW6ticidJbW1AR�lFLro�, ,:, wWH,FVfFWlilF/�ifdffldl�llW,Wf✓WAW dIdQdM�r. lY"l➢W>IWAy��,,,,,, ,oo!nuisnuu7�uulwvrvulNlu�unlniuu�i�.... vlvu�mlw>'✓t�lwwl',,enrol,�rv�lywl!�>d�uww✓','ww�www',wlwuuuwxu f �/' �!II / 4 JU i o / jr i r /v r r ' r f r q r J Lu (� 9 r fr 1 /1 Al, Lu Lu f ry� rrr/ r r o I r r r" 1J e II, /iii f i iu / / Y i ti u Flu' 4 / g; u // ,✓,,,,.�„i, �.,,, ,,,<,,,„ ,,,,��:� „ ,,»„�:, � n„�;e;.n ,,,.,r� ,,,,r,,:,,ar"r,r,,i�rr,„,v,rrmunry vu ui rYi,err,i..»r ru„I..Ir wl m..�.r,.y�urn,u ,...y r�,,r,i uu�;�.Yl„�Y ,,..N ,1yul.,.. :q; ill Ilr�i i� i I,. ,r,�,,,e,:� i/vl vni,,,,,�,,,.�,i i,,iii,,�r�9i„�riniiimlln yriy/r„yiru�ri0%rrrrrrPrz�l�yimY1�711rJf Wir tlpJr),v'bu.,4 V.rb�'riilg Nh, ,,, 1111Y,.,.1 ,, ;, / I I /N z, l„,, rJf IDI,J,S,Ya1P9)Y1;yJYMJfw�l�d Nkf,Y31fl9JJ��S,Y'N�9YYYY1�1 � e M ; a I 0 i ...........................................: �5 L 6 y� Ii G / i I I / J, r r AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve and Sign Regulatory Agreement - 241 Grove Street, Parcel 2-A (Wright Farm) PRESENTER: ITEM NUMBER: Pat Nelson,Attorney I.5 SUMMARY: Attached please find the project regulatory agreement for Wright Farm between the Town of Lexington and Lexington Housing Assistance Board and the MA Department of Housing and Community Development. This is a requirement of C h. 40B related to subsidized housing to ensure the housing is maintained as part of the subsidized housing inventory for low to moderate income housing. SUGGESTED MOTION: Move to approve the project regulatory agreement for Wright Farm between the Town of Lexington, the Lexington Housing Assistance Board and the Massachusetts Department of Housing and Community Development as attached and further to authorize the Town Manager to execute the agreement. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 7:55pm ATTACHMENTS: Description Type D Regulatory AgreernenAl,,, I ll.(--(..) Street,,,,,Updated ,,,,,180 Backup Material REGULATORY AND USE AGREEMENT [Comprehensive Permit Rental-Non-Profit Developer] LOCAL INITIATIVE PROGRAM This Regulatory Agreement (the "Agreement") is made this day of , by and among the Commonwealth of Massachusetts, acting by and through the Department of Housing and Community Development("DHCD"),pursuant to G.L. c. 23B, §1, as amended by Chapter 19 of the Acts of 2007, the Town of Lexington(the "Municipality") and the Lexington Housing Assistance Board, Inc., an independently chartered Massachusetts not for profit corporation, having an address at 1620 Massachusetts Avenue, Lexington Massachusetts_ 02421, and its successors and assigns ("Developer"). RECITALS WHEREAS, the Developer is constructing a housing development known as "Wright Farm at an approximately 16,954 Square Foot site located at 241 Grove Street, Lexington MA 02420 in the Municipality,more particularly described in Exhibit A attached hereto and made a part hereof(the "Development"); and WHEREAS, DHCD has promulgated regulations at 760 CMR 56.00 (as may be amended from time to time, the "Regulations") relating to the issuance of comprehensive permits under Chapter 40B, Sections 20-23 of the Massachusetts General Laws (as may be amended from time to time, the "Act") and pursuant thereto, has issued its Comprehensive Permit Guidelines (the "Guidelines" and, collectively with the Regulations and the Act, the "Comprehensive Permit Rules"); and WHEREAS, pursuant to the Act and the final report of the Special Legislative Commission Relative to Low and Moderate Income Housing Provisions issued in April 1989, regulations have been promulgated at the Regulations which establish the Local Initiative Program("LIP"); and WHEREAS, DHCD acts as Subsidizing Agency for the Development pursuant to the Comprehensive Permit Rules; and WHEREAS, said Board of Appeals issued a comprehensive permit for the Development by decision fled with the Municipality's Town Clerk on December 28, 2018_, which was recorded in the Middlesex South Registry of Deeds (the "Registry") in Book 72320, Page 202 (the "Comprehensive Permit"); and WHEREAS, pursuant to the Comprehensive Permit and the requirements of the Comprehensive Permit Rules, the Development is to consist of a total of one rental unit, of which One hundred percent(100%)(i.e., all units)(the"Affordable Units")will be rented to Low or Moderate Income Persons and Families (as defined herein) at rents specified in this Agreement and will be subject to this Agreement; and RA Page 1 WHEREAS, the parties intend that this Agreement shall use as a"Use Restriction" as defined in and required by Section 56.05(13) of the Regulations; and WHEREAS, the parties recognize that Affirmative Fair Marketing (as defined herein) is an important precondition for rental of Affordable Units and that local preference cannot be granted in a manner which results in a violation of applicable fair housing laws, regulations and subsidy programs; and WHEREAS, the parties recognize that the Municipality has an interest in preserving affordability of the Affordable Units and may offer valuable services in administration, monitoring and enforcement. NOW, THEREFORE, in consideration of the agreements hereinafter set forth, and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,DHCD, the Municipality and the Developer hereby agree as follows: DEFINITIONS 1. In addition to terms defined elsewhere in this Agreement, the following terms as used in this Agreement shall have the meanings set forth below: Act shall have the meaning given such term in the Recitals hereof. Affirmative Fair Housing Marketing Plan shall mean the Affirmative Fair Housing Marketing Plan prepared by the Developer in accordance with the Guidelines and approved by DHCD, as further set forth in Section 3. Affordable Units shall have the meaning set forth in the Recitals above. Annual Income shall be determined in the manner set forth in 24 CFR 56.09 (or any successor regulation). Area shall mean the Boston-Cambridge-Quincy, MA-NH Metropolitan Statistical Area(MSA)/County/HMFA as designated by the U.S. Department of Housing and Urban Development("HUD"). Area Median Income ("AMI") shall mean the median gross income for the Area, as determined from time to time by HUD. For purposes of determining whether Adjusted Family Income qualifies a tenant for treatment as a Low or Moderate Income Tenant, the Area Median Income shall be adjusted for family size. Comprehensive Permit shall have the meaning given such term in the Recitals hereof. Comprehensive Permit Rules shall have the meaning given such term in the Recitals hereof. RA Page 2 Construction Lender shall mean the lender(s)making the Construction Loan and its successors and assigns. Construction Loan shall mean the loan to the Developer for the construction of the Development, if any. Construction Mortgage shall mean the mortgage from the Developer securing the Construction Loan, if any. Cost Certification shall have the meaning given such term in Section 20 hereof. Development shall have the meaning given such term in the Recitals hereof. Development Revenues shall mean all amounts paid from revenues, income and other receipts of the Development,not including any amounts payable in respect of capital contributions paid by any members or partners of the Developer or any loan proceeds payable to the Developer. Event of Default shall mean a default in the observance of any covenant under this Agreement existing after the expiration of any applicable notice and cure periods. Family shall have the same meaning as set forth in 24 CFR, §54.03 (or any successor regulations). Guidelines shall have the meaning given such term in the Recitals hereof. Housing Subsidy Program shall mean any other state or federal housing subsidy program providing rental or other subsidy to the Development or to Low or Moderate Income Tenants. HUD shall mean the United States Department of Housing and Urban Development. Lender shall mean the Construction Lender and/or the Permanent Lender. Low or Moderate Income Persons or Families shall mean persons or Families whose Annual Incomes do not exceed eighty percent (80%) of the Median Income for the Area and shall also mean persons or Families meeting such lower income requirements as may be required under the Comprehensive Permit. Low or Moderate Income Tenants shall mean Low or Moderate Income Persons or Families who occupy the Affordable Units. Mortgage shall mean the Construction Mortgage and/or the Permanent Mortgage, if any. Permanent Lender shall mean the lender(s) making the Permanent Loan to the Developer and its successors and assigns, if any. RA Page 3 Permanent Loan shall mean the Permanent Loan which may be made or committed to be made by the Permanent Lender to the Developer after completion of construction of the Development,which will replace the Construction Loan,or any subsequent refinancing thereof. Permanent Mortgage shall mean the mortgage from the Developer to the Permanent Lender securing the Permanent Loan, if any. Regulations shall have the meaning given such term in the Recitals hereof. Substantial Completion shall have the meaning given such term in Section 20 hereof. Tenant Selection Plan shall mean the Tenant Selection Plan, prepared by the Developer in accordance with the Guidelines and approved by DHCD, with such changes thereto provided that any substantive changes have been approved by DHCD. Term shall have the meaning set forth in Section 24 hereof. CONSTRUCTION AND OBLIGATIONS 2. (a) The Developer agrees to construct the Development in accordance with plans and specifications approved by the Municipality (the "Plans and Specifications") and in accordance with all on-site and off-site construction, design and land use conditions of the Comprehensive Permit. All Affordable Units to be constructed as part of the Development must be similar in exterior appearance to other units in the Development and shall be evenly dispersed throughout the Development. In addition, all Affordable Units must contain complete living facilities including, but limited to, a stove, kitchen cabinets, plumbing fixtures and sanitary facilities, all as more fully shown in the Plans and Specifications. Materials used for the interiors of the Affordable Units must be of good quality. The Development must fully comply with the State Building Code and with all applicable state and federal building, environmental, health, safety and other laws, rules and regulations, including, without limitation, all applicable federal and state laws, rules and regulations relating to the operation of adaptable and accessible housing for the handicapped. Except to the extent that the Development is exempted from such compliance by the Comprehensive Permit,the Development must also comply with all applicable local codes, ordinances and by-laws. (b) The Developer shall provide to the Municipality evidence that the final plans and specifications for the Development comply with the requirements of the Comprehensive Permit and that the Development was built substantially in accordance with such plans and specifications. (c) Unless the same shall be modified by a change to the Comprehensive Permit approved by the Board of Appeals for the Municipality, the bedroom mix for the Development shall be as follows: of the Affordable Units shall be one-bedroom units; RA Page 4 of the Affordable Units shall be two-bedroom units; and of the Affordable Units shall be three-bedroom units. X The only unit is a 4 bedroom unit All Affordable Units to be occupied by families must contain two or more bedrooms. Affordable Units must have the following minimum areas: Studio 500 square feet One bedroom 600 square feet Two Bedroom 800 square feet Three bedroom 950 square feet Four bedroom 1,200 square feet Per 2020 schedule, subject to change USE RESTRICTION/RENTALS AND RENTS 3. (a) The Developer shall rent the Affordable Units during the Term hereof to Low or Moderate Income Persons or Families upon the terms and conditions set forth in the Comprehensive Permit and this Agreement. In fulfilling the foregoing requirement, Developer will accept referrals of tenants from the Public Housing Authority in the Municipality and will not unreasonably refuse occupancy to any prospective tenants so referred who otherwise meet the requirements of the Tenant Selection Plan. The foregoing provisions shall not relieve Developer of any obligations it may have under the provisions of other documents and instruments it has entered into with respect to any applicable Housing Subsidy Program; provided, however, that DHCD shall have no obligation hereunder, expressed or implied, to monitor or enforce the applicable requirements of any such Housing Subsidy Programs. (b) The annual rental expense for each Affordable Unit(equal to the gross rent plus allowances for all tenant-paid utilities, including tenant-paid heat, hot water and electricity) shall not exceed thirty percent(30%) of eighty percent(80%)of AMI, adjusted for household size, assuming that household size shall be equal to the number of bedrooms in the Affordable Unit plus one. If rents of the Affordable Units are subsidized under any Housing Subsidy Program,then the rent applicable to the Affordable Units may be limited to that permitted by such Housing Subsidy Program, provided that the tenant's share of rent does not exceed the maximum annual rental expense as provided in this Agreement. (c) If, after initial occupancy, the income of a tenant in an Affordable Unit increases and, as a result of such increase, exceeds the maximum income permitted hereunder for such a tenant, the Development shall not be in default hereunder so long as either (1)the tenant income does not exceed one hundred forty percent (140%) of the maximum income permitted or RA Page 5 (ii)the Developer rents the next available unit at the Development as an Affordable Unit in conformance with Section 3(a) of this Agreement or otherwise demonstrates compliance with Section 3(a) of this Agreement. (d) If, after initial occupancy, the income of a tenant in an Affordable Unit increases, and as a result of such increase, exceeds one hundred forty percent (140%) of the maximum permitted hereunder for such a tenant, at the expiration of the applicable lease term,the rent restrictions shall no longer apply to such tenant. (e) Rentals for the Affordable Units shall be initially established as shown on the Rental Schedule attached as Appendix A hereto, subject to change from time to time (if necessary to reflect any changes in AMI) in accordance with the terms and provisions of this Agreement and any applicable Housing Subsidy Program. Thereafter, the Developer shall annually submit to the Municipality and DHCD a proposed schedule of monthly rents and utility allowances for all Affordable Units in the Development. It is understood that such review rights shall be with respect to the maximum rents for all the Affordable Units and not with respect to the rents that may be paid by individual tenants in any given unit. Rents for the Affordable Units shall not be increased above such maximum monthly rents without DHCD's prior approval of either (i) a specific request by the Developer for a rent increase or (ii)the next annual schedule of rents and allowances as set forth in the preceding sentence. Notwithstanding the foregoing, rent increases shall be subject to the provisions of outstanding leases and shall not be implemented without at least 30 days' prior written notice by the Developer to all affected tenants. If an annual request for a new schedule of rents for the Affordable Units as set forth above is based on a change in the AMI figures published by HUD, and the Municipality and DHCD fail to respond to such a submission within thirty (30) days of the Municipality's and DHCD's receipt thereof, the Municipality and DHCD shall be deemed to have approved the submission. If an annual request for a new schedule of rents for the Affordable Units is made for any other reason, and the Municipality and DHCD fail to respond within thirty(30)days of the Municipality's and DHCD's receipt thereof, the Developer may send DHCD and the Municipality a notice of reminder, and if the Municipality and DHCD fail to respond within thirty(30) days from receipt of such notice of reminder, the Municipality and DHCD shall be deemed to have approved the submission. (f) Developer shall obtain income certifications satisfactory in form and manner to DHCD at least annually for all Low or Moderate Income Tenants. Said income certifications shall be kept by the management agent for the Development and made available to DHCD and the Municipality upon request. (g) Throughout the term of this Agreement, the Municipality shall annually certify in writing to DHCD that each of the Affordable Units continues to be an Affordable Unit as provided in Section 2(c) above and that the Development and the Affordable Units have been maintained in a manner consistent with the Comprehensive Permit and this Agreement. (h) Prior to marketing or otherwise making available for rental of any of the units in the Development,the Developer shall submit an Affirmative Fair Housing Marketing Plan (also known as an "AFHM Plan") for DHCD's approval. At a minimum, the AFHM Plan shall meet the requirements of the Guidelines,as the same may be amended from time to time to comply with the requirements of fair housing laws. The AFHM Plan, upon approval by DHCD, shall RA Page 6 become a part of this Agreement and shall have the same force and effect as if set out in full in this Agreement. At the option of the Municipality and provided that the AFHM Plan demonstrates (i)the need for the local preference (e.g., a disproportionately low rental or ownership affordable housing stock relative to need in comparison to the regional area) and (ii)that the proposed local preference will not have a disparate impact on protected classes,the AFHM Plan may also include a preference for local residents for up to seventy percent(70%) of the Affordable Units, subject to all provisions of the Regulations and Guidelines and applicable to the initial lease-up only. When submitted to DHCD for approval, the AFHM Plan should be accompanied by a letter from the Chief Executive Officer of the Municipality (as that term is defined in the Regulations) which states that the tenant selection and local preference (if any) aspects of the AFHM Plan have been approved by the Municipality and which states that the Municipality will perform any aspects of the AFHM Plan which are set forth as responsibilities of the Municipality in the AFHM Plan. If the Chief Executive Officer of the Municipality fails to approve the tenant selection and local preference (if any) aspects of the AFHM Plan for the Affordable Units above within thirty (30) days of the Municipality's receipt thereof, the Municipality shall be deemed to have approved those aspects of the AFHM Plan. In addition, if the Development is located in the Boston- Cambridge-Quincy, MA-NH MSA/HMFA/County,Developer must list all Affordable Units with the Boston Fair Housing Commission's MetroList (Metropolitan Housing Opportunity Clearing Center). The Developer agrees to maintain for at least five years following the initial lease-up of the Development, a record of all newspaper ads, outreach letters, translations, leaflets and any other outreach efforts as described in the AFHM Plan as approved by DHCD which may be inspected at any time by DHCD. (i) The AFHM Plan shall designate entities to implement the plan who are qualified to perform their duties. DHCD may require that another entity be found if DHCD finds that the entity designated by the Developer is not qualified. Moreover, DHCD may require the removal of an entity responsible for a duty under the AFHM Plan if that entity does not meet its obligations under the AFHM Plan. (i) The restrictions contained herein are intended to be construed as an affordable housing restriction as defined in Section 31 of Chapter 184 of the Massachusetts General Laws, which has the benefit of Section 32 of said Chapter 184, such that the restrictions contained herein shall not be limited in duration by any rule or operation of law, but rather shall run for the Term hereof. In addition, this Agreement is intended to be superior to the lien of any mortgage on the Development and survive any foreclosure or exercise of any remedies thereunder and the Developer agrees to obtain any prior lienholder consent with respect thereto as DHCD shall require. TENANT SELECTION AND OCCUPANCY 4. Developer shall use its good faith efforts during the Term of this Agreement to maintain all the Affordable Units within the Development at full occupancy as set forth in Section 2 hereof. In marketing and renting the Affordable Units,the Developer shall comply with the Tenant Selection Plan and Affirmative Fair Housing Marketing Plan which are incorporated herein by reference with the same force and effect as if set out in this Agreement. RA Page 7 5. Occupancy agreements for Affordable Units shall meet the requirements of the Comprehensive Permit Rules, this Agreement and the Local Initiative Program. The Developer shall enter into a lease with each tenant for a minimum term of one(1)year. The lease shall contain clauses, among others, wherein each resident of such Affordable Unit: (a) certifies the accuracy of the statements made in the application and income survey; (b) agrees that the family income, family composition and other eligibility requirements shall be deemed substantial and material obligations of his or her occupancy; that he or she will comply promptly with all respects for information with respect thereto from Developer, the Municipality or DHCD and that his or her failure or refusal to comply with a request for information with respect thereto shall be deemed a violation of a substantial obligation of his or her occupancy; and (c) agrees that at such time as Developer, the Municipality or DHCD may direct, but at least annually, he or she will furnish to the Developer certification of then-current family income, with such documentation as the Municipality or DHCD shall reasonably require; and agrees to such charges as the Municipality or DHCD has previously approved for any facilities and/or services which may be furnished by Developer or others to such resident upon his or her request, in addition to the facilities included in the rentals, as amended from time to time pursuant to Section 3 above. 6. Omitted. 7. Omitted. MANAGEMENT OF THE DEVELOPMENT 8. Developer shall maintain the Development in good physical condition in accordance with DHCD's requirements and standards and requirements and standards of the Lender, ordinary wear and tear and casualty excepted. Developer shall provide for the management of the Development in a manner that is consistent with accepted practices and industry standards for the management of multi-family market rate rental housing. Notwithstanding the foregoing, DHCD shall have no obligation hereunder, expressed or implied, to monitor or enforce any such standards or requirements and further,DHCD has not reviewed nor approved the Plans and Specifications for compliance with federal, state or local codes or other laws. CHANGE IN COMPOSITION OF DEVELOPER ENTITY; RESTRICTIONS ON TRANSFERS 9. Except for rental of Units to Low or Moderate Income Tenants as permitted by the terms of this Agreement,the Developer will not sell, transfer, lease, or exchange the Project or any portion thereof or interest therein(collectively, a"Sale") or(except as permitted under Section(d)below)mortgage the Property without the prior written consent of DHCD and the Municipality. (a) A request for consent to a Sale shall include: - A signed agreement stating that the transferee will assume in full the Developer's obligations and duties under this Agreement, together with a certification by the attorney or title company that it will be held in escrow RA Page 8 and, in the case of any transfer other than a transfer of Beneficial Interests, recorded in the Registry of Deeds with the deed and/or other recorded documents effecting the Sale; - The name of the proposed transferee and any other entity controlled by or controlling or under common control with the transferee, and names of any affordable housing developments in the Commonwealth owned by such entities; - A certification from the Municipality that the Development is in compliance with the affordability requirements of this Agreement. (b) Consent to the proposed Sale shall be deemed to be given unless DHCD or the Municipality notifies the Developer within thirty(days) after receipt of the request that either: - The package requesting consent is incomplete, or - The proposed transferee(or any entity controlled by or controlling or under common control with the proposed transferee)has a documented history of serious or repeated failures to abide by agreements of affordable housing funding or regulatory agencies of the Commonwealth or the federal government or is currently in violation of any agreements with such agencies beyond the time permitted to cure the violation, or - The Project is not being operated in compliance with the affordability requirements of this Agreement at the time of the proposed Sale. (c) The Developer shall provide DHCD and the Municipality with thirty (30) day's prior written notice of the following: (i) any change, substitution or withdrawal of any general partner, manager, or agent of Developer; or (11) the conveyance, assignment,transfer,or relinquishment of a majority of the Beneficial Interests (herein defined) in Developer (except for such a conveyance, assignment, transfer or relinquishment among holders of Beneficial Interests as of the date of this Agreement). (iii) the sale, mortgage, conveyance, transfer, ground lease, or exchange of Developer's interest in the Project or any party of the Project. For purposes hereof, the term "Beneficial Interest" shall mean: (i) with respect to a partnership, any limited partnership interests or other rights to receive income, losses, or a return on equity contributions made to such partnership; (ii) with respect to a limited liability company, any interests as a member of such company or other rights to receive income, losses, or a return on equity contributions made to such company; or(iii) with respect to a company or corporation, any interests as an officer,board member or stockholder of such company or corporation to receive RA Page 9 income, losses, or a return on equity contributions made to such company or corporation. Notwithstanding the above, DHCD's consent under this Section 9 shall not be required with respect to the grant by the Developer of any mortgage or other security interest in or with respect to the Project to a state or national bank, state or federal savings and loan association, cooperative bank, mortgage company, trust company, insurance company or other institutional lender made at no greater than the prevailing rate of interest or any exercise by any such mortgagee of any of its rights and remedies (including without limitation,by foreclosure or by taking title to the Project by deed in lieu of foreclosure), subject,however to the provisions of Section 14 hereof. Developer hereby agrees that it shall provide copies of any and all written notices received by Developer from a mortgagee exercising or threatening to exercise its foreclosure rights under the mortgage. 10. Omitted. BOOKS AND RECORDS All records, accounts, books, tenant lists, applications, waiting lists, documents and contracts relating to the Developer's compliance with the requirements of this Agreement shall at all times be kept separate and identifiable from any other business of Developer which is unrelated to the Development and shall be maintained, as required by applicable regulations and/or guidelines issued by DHCD from time to time, in a reasonable condition for proper audit and subject to examination during business hours by representatives of DHCD or the Municipality. Failure to keep such books and accounts and/or make them available to DHCD or the Municipality, will be an Event of Default hereunder if such failure is not cured to the satisfaction of DHCD within thirty (30) days after the given of notice to the Developer. The Developer agrees to comply and to cause the Development to comply with all requirements of the Regulations and Guidelines and all other applicable laws, rules, regulations, and executive orders. 11. Omitted. 12. Omitted. FINANCIAL STATEMENTS AND OCCUPANCY REPORTS 13. At the request of DHCD or the Municipality, Developer shall furnish financial statements and occupancy reports and shall give specific answers to questions upon which information is reasonably desired from time to time relative to the ownership and operation of the Development as it pertains to the Developer's compliance with the requirements of this Agreement. NO CHANGE OF DEVELOPMENT'S USE RA Page 10 Except to the extent permitted in connection with a change to the Comprehensive Permit approved in accordance with the Regulations or as set forth in Section 28 below,Developer shall not,without prior written approval of DHCD and the Municipality and an amendment to the Agreement,change the type or number of Affordable Units. Developer shall not permit the use of the dwelling accommodations of the Development for any purpose except residences and any other use permitted by the Comprehensive Permit. NO DISCRIMINATION 14. (a) There shall be no discrimination upon the basis of race, color, creed, religious creed,national origin, sex, sexual orientation, age,ancestry,handicap or marital status or any other basis prohibited by law in the lease,use or occupancy of the Development(provided that if the Development qualifies as elderly housing under applicable state and federal law, occupancy may be restricted to the elderly in accordance with said laws)or in connection with the employment or application for employment of persons for the operation and management of the Development. (b) There shall be full compliance with the provisions of all state or local laws prohibiting discrimination in housing on the basis of race, creed, color, religion, disability, sex, sexual orientation, national origin, age, familial status or any other basis prohibited by law and providing for nondiscrimination and equal opportunity in housing,including without limitation, in the implementation of any local preference established under the Comprehensive Permit. Failure or refusal to comply with any such provision shall be a proper basis for the Municipality or DHCD to take any corrective action it may deem necessary. DEFAULTS; REMEDIES 15. (a) If any default,violation or breach of any provision of this Agreement by the Developer is not cured to the satisfaction of DHCD within thirty(30)days after the giving of notice to the Developer as provided herein, then at DHCD's option and without further notice, DHCD may either terminate this Agreement or apply to any state or federal court for specific performance of this Agreement or exercise any other remedy at law or in equity to take any other action as may be necessary or desirable to correct noncompliance with this Agreement. If any default,violation or breach of any provision of this Agreement by the Municipality is not cured to the satisfaction of DHCD within thirty(30) days after the giving of notice to the Municipality as provided herein, then DHCD may either terminate this Agreement or apply to any state or federal court for specific performance of this Agreement or exercise any other remedy at law or in equity or take any other action as may be necessary to correct noncompliance with this Agreement. The thirty (30) day cure periods set forth in this paragraph shall be extended for such period of time as may be necessary to cure such a default so long as the Developer or the Municipality, as the case may be, is diligently prosecuting such a cure. (b) If DHCD elects to terminate this Agreement as the result of an uncured breach, violation or default hereof, then whether the Affordable Units continue to be included in the SHI maintained by DHCD for purposes of the Act shall from the date of such termination be determined solely by DHCD according to the rules and regulations then in effect. RA Page 11 (c) In the event DHCD brings an action to enforce this Restriction and prevails in any such action, DHCD shall be entitled to recover from the Developer all of DHCD's reasonable costs of an action for such enforcement of this Restriction, including reasonable attorneys' fees. (d) The Developer hereby grants to DHCD or its designee the right to enter upon the Development for the purpose of enforcing the terms of this Agreement or to prevent, remedy or abate any violation of this Agreement. MONITORING AGENT; FEES; SUCCESSOR SUBSIDIZING AGENCY 16. DHCD intends to monitor the Developer's compliance with the requirements of this Agreement. DHCD shall have the right to engage a third party (the `Monitoring Agent") to monitor compliance with all of a portion of the ongoing requirements of this Agreement. In carrying out its obligations the Monitoring Agent shall apply and adhere to the standards and policies of DHCD related to the administrative responsibilities of Subsidizing Agencies. Developer hereby agrees that the Monitoring Agent shall have the same rights and be owed the same duties as DHCD under this Agreement and shall act on behalf of DHCD hereunder to the extent that DHCD delegates its rights and duties by agreement with the Monitoring Agent. DHCD hereby delegates its rights and duties as Monitoring Agent to the Municipality, and the Municipality agrees to act as Monitoring Agent. 17. Omitted. 18. The Municipality shall have the right to engage a third party (the "Affordability Monitoring A_e�nt") to monitor compliance with all or a portion of the ongoing affordability requirements of this Agreement which Municipality is responsible for overseeing hereunder. In carrying out its obligations as an Affordability Monitoring Agent, the third party shall apply and adhere to the standards and policies of DHCD related to the administrative responsibilities of Subsidizing Agencies. The Municipality shall notify the Developer and DHCD in the event the Municipality engages an Affordability Monitoring Agent and in such event (i) as partial compensation for providing these services,the Developer hereby agrees to pay to the Affordability Monitoring Agent an annual monitoring fee in an amount reasonably agreed upon by the Municipality and the Developer payable within thirty (30) days of the end of each fiscal year by the Developer and(ii)the Developer hereby agrees that the Affordability Monitoring Agent shall have the same rights and be owed the same duties as the Municipality under this Agreement and shall act on behalf of the Municipality hereunder to the extent that the Municipality delegates its rights and duties by written agreement with the Affordability Monitoring Agent. CONSTRUCTION AND FINAL COST CERTIFICATION 19. The Developer shall provide to the Municipality evidence that the final plans and specifications for the Development comply with the requirements of the Comprehensive Permit and that the Development was built substantially in accordance with such plans and specifications. Upon Substantial Completion, the Developer shall provide the Municipality with a certificate of the architect for the Development in the form of a "Certificate of Substantial Completion" (AIA Form G704) or such other form of completion certificate acceptable to the Municipality. Within RA Page 12 one hundred eighty(180)days after Substantial Completion of the Development or,if later,within sixty (60) days of the date on which all the units in the Development are occupied, the Project Sponsor shall complete and deliver to the Municipality and to DHCD Sections 3 and 4 of the One Stop Affordable Housing Finance Application("Sources and Uses of Funds" and"Operating Pro Forma") documenting the actual development costs of and income from the Development, prepared and signed by the Chief Financial Officer of the Developer. As used herein, the term "Substantial Completion" shall mean the time when the construction of the Development is sufficiently complete so that all of the units may be occupied and amenities may be used for their intended purpose, except for designated punch list items and seasonal work which does not interfere with the residential use of the Development. 20. Omitted. TERM 21. This Agreement shall bind and the benefits shall inure to, respectively, Developer and its successors and assigns and DHCD and its successors and assigns and the Municipality and its successors and assigns, in perpetuity (the "Term"). Upon expiration of the Term, this Agreement and the rights and obligations of the parties hereunder shall automatically terminate without the need of any party executing any additional document. LENDER FORECLOSURE The rights and restrictions contained in this Agreement shall not lapse if the Development is acquired through foreclosure or deed in lieu of foreclosure or similar action, and the provisions hereof shall continue to run with the land and bind the Development. INDEMNIFICATION/LIMITATION ON LIABILITY 22. The Developer, for itself and its successors and assigns, agrees to indemnify and hold harmless DHCD and the Municipality against all damages, cost and liabilities, including reasonable attorneys' fees,asserted against DHCD or the Municipality by reason of its relationship to the Development under this Agreement to the extent the same is attributable to the acts or omissions of the Developer and does not involve the negligent acts or omissions of DHCD or the Municipality. 23. DHCD and the Municipality shall not be held liable for any action taken or omitted under this Agreement so long as they shall have acted in good faith and without gross negligence. 24. Notwithstanding anything in this Agreement to the contrary, upon the occurrence of any breach or default by the Developer hereunder, DHCD will look solely to the Developer's interest in the Development for satisfaction of any judgement against the Developer or for the performance of any obligation of the Developer hereunder. Further, no officer,partner, manager, member, agent or employee shall have personal liability hereunder. CASUALTY 25. Subject to the rights of the Lender, Developer agrees that if the Development, or any part thereof, shall be damaged or destroyed or shall be condemned or acquired for public use, RA Page 13 the Developer shall have the right,but not the obligation,to repair and restore the Development to substantially the same condition as existed prior to the event causing such damage or destruction, or to relieve the condemnation and thereafter to operate the Development in accordance with the terms of this Agreement. Notwithstanding the foregoing,in the event of a casualty in which some, but not all of the buildings in the Development are destroyed, if such destroyed buildings are not restored by Developer,Developer shall be required to maintain the same percentage of Affordable Units of the total number of units in the Development. DEVELOPER'S REPRESENTATIONS AND WARRANTIES 26. The Developer hereby represents and warrants as follows: (a) The Developer (i) is an independently chartered not for profit Massachusetts corporation, qualified to transact business under,the laws of the Commonwealth of Massachusetts, (11)has the power and authority to own its properties and assets and to carry on its business as now being conducted and (iii)has the full legal right, power and authority to execute and deliver this Agreement. (b) The execution and performance of this Agreement by the Developer(i)will not violate or, as applicable,has not violated any provision of law,rule or regulation, or any order of the court or other agency or governmental body and (ii)will not violate or, as applicable, has not violated any provision of any indenture, agreement, mortgage, mortgage note or other instrument to which Developer is a party or by which it or the Development is bound and(iii)will not result in the creation or imposition of any prohibited encumbrance of any nature. (c) The Developer will,at the time of execution and delivery of this Agreement, have good and marketable title to the premises constituting the Development free and clear of any lien or encumbrance (subject to encumbrances created pursuant to this Agreement and any other documents executed in connection with the Construction Loan or other encumbrances permitted by DHCD). (d) There is no action, suit or proceeding at law or in equity or by or before any governmental instrumentality or other agency now pending,or,to the knowledge of the Developer, threatened against or affecting it, or any of its properties or rights,which, if adversely determined, would materially impair its right to carry on business substantially as now conducted(and as now contemplated by this Agreement) or would materially adversely affect its financial condition. MISCELLANEOUS CONTRACT PROVISIONS 27. This Agreement may not be modified or amended except with the written consent of DHCD or its successors and assigns, the Municipality or its successors and assigns, and the Developer or its successors and assigns. 28. Developer warrants that it has not and will not execute any other agreement with provisions contradictory to, or in opposition to, the provisions hereof and that, in any event, the requirements of this Agreement are paramount and controlling as to the rights and obligations set forth and supersede any other requirements in conflict therewith. 29. The invalidity of any clause,part or provision of this Agreement shall not affect the validity of the remaining portions thereof. 30. Any titles or captions contained in this Agreement are for reference only and shall not be deemed a part of this Agreement or play any role in the construction or interpretation hereof. RA Page 14 31. Words of the masculine gender shall be deemed and construed to include correlative words of the feminine and neuter genders. Unless the context shall otherwise indicate, words importing the singular number shall include the plural number and vice versa and words importing persons shall include corporations and associations, including public bodies, as well as natural persons. 32. The terms and conditions of this Agreement have been freely accepted by the parties. The provisions and restrictions contained herein exist to further the mutual purposes and goals of DHCD,the Municipality and the Developer set forth herein to create and preserve access to land and to decent and affordable rental housing opportunities for eligible families who are often denied such opportunities for lack of financial resources. NOTICES 33. Any notice or other communication in connection with this Agreement shall be in writing and (i) deposited in the United States mail, postage prepaid, by registered or certified mail or (ii)hand delivered by any commercially recognized courier service or overnight delivery service, such as Federal Express or (iii) sent by facsimile transmission if a fax number is designated below, addressed as follows: If to the Developer: Lexington Housing Assistance Board, Inc. 1620 Massachusetts Avenue Lexington MA 02421 Attention: Robert Burbidge,President and Chair Fax: 781-862-4290 If to DHCD: Department of Housing and Community Development 100 Cambridge Street, Suite 300 Boston,MA 02114 Attention: Director of Local Initiative Program Fax: 617-573-1330 If to the Municipality: James J. Malloy Town Manager Town Office Building 1625 Massachusetts Ave Lexington, MA 02420 Fax: 781-861-2921 Any such addressee may change its address for such notices to any other address in the United States as such addressee shall have specified by written notice given as set forth above. RA Page 15 A notice shall be deemed to have been given, delivered and received upon the earliest of: (i) if sent by certified or registered mail, on the date of actual receipt(or tender of delivery and refusal thereof) as evidenced by the return receipt; or (ii) if hand delivered by such courier or overnight delivery service,when so delivered or tendered for delivery during customary business hours on a business day at the specified address or(iii) if facsimile transmission is a permitted means of giving notice, upon receipt as evidenced by confirmation. Notice shall not be deemed to be defective with respect to the recipient thereof for failure of receipt by any other party. RECORDING Upon execution, the Developer shall immediately cause this Agreement and any amendments hereto to be recorded or filed with the Registry and the Developer shall pay all fees and charges incurred in connection therewith. Upon recording or fling, as applicable, the Developer shall immediately transmit to DHCD and the Municipality evidence of such recording or filing including the date and instrument, book and page or registration number of the Agreement. GOVERNING LAW 34. This Agreement shall be governed by the laws of the Commonwealth of Massachusetts. Any amendments to this Agreement must be in writing and executed by all of the parties hereto. The invalidity of any clause, part or provision of this Agreement shall not affect the validity of the remaining portions hereof. DELEGATION BY DHCD 35. DHCD may delegate its compliance and enforcement obligations under this Agreement to a third party, if the third party meets standards established by DHCD, by providing written notice of such delegation to the Developer and the Municipality. In carrying out the compliance and enforcement obligations of DHCD under this Agreement, such third party shall apply and adhere to the pertinent standards of DHCD. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.] RA Page 16 IN WITNESS WHEREOF, the parties have caused these presents to be signed and sealed by their respective, duly authorized representatives, as of the date and year first written above. DEVELOPER: The Lexington Housing Assistance Board, Inc. By: Robert Burbidge, Its: President and Chair DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT,AS SUBSIDIZING AGENCY AS AFORESAID By: Its: MUNICIPALITY: TOWN OF LEXINGTON By: James J.Malloy Its:Town Manager Attachments: Exhibit A - Legal Description Appendix A - Rent Schedule RA Page 17 COMMONWEALTH OF MASSACHUSETTS COUNTY OF , ss. On this day of , before me, the undersigned notary public, personally appeared_Robert Burbidge , known or proved to me through satisfactory evidence of identification,which was ,to be the person whose name is signed on the preceding document, as President and Chairof the Lexington Housing Assistance Board, Inc. [Developer] and acknowledged to me that he signed it voluntarily for its stated purposeas President and Chair Notary Public Print Name: My Commission Expires: COMMONWEALTH OF MASSACHUSETTS COUNTY OF , ss. On this day of , before me, the undersigned notary public, personally appeared proved to me through satisfactory evidence of identification, which was , to be the person whose name is signed on the preceding document, as for the Commonwealth of Massachusetts, acting by and through the Department of Housing and Community Development and acknowledged to me that he/she signed it voluntarily for its stated purpose. Notary Public Print Name: My Commission Expires: COMMONWEALTH OF MASSACHUSETTS COUNTY OF , ss. On this day of , before me, the undersigned notary public, personally appeared proved to me through satisfactory evidence of identification,which was ,to be the person whose name is signed on the preceding document, as for the City/Town of and acknowledged to me that he/she signed it voluntarily for its stated purpose. Notary Public Print Name: My Commission Expires: RA Page 18 EXHIBIT A LEGAL DESCRIPTION The land with improvements thereon located in Lexington, Massachusetts shown as "Parcel 2-A" on that certain plan entitled "Plan of Land Located in Lexington, Massachusetts (Middlesex County) Prepared For Town of Lexington" (the "Plan"), prepared by Meridian Associates, dated February 2, 2018 and recorded with the Middlesex South Registry of Deeds as Plan 274 of 2019 (the "Premises"). See deed from the Town of Lexington to the Lexington Housing Assistance Board, Inc., recorded with the Middlesex South Registry of Deeds in Book 74027,Page 176. RA Page 19 APPENDIX A RENT SCHEDULE (INITIAL) Re: Wright Farm Development Name Lexington City/Town The Lexington Housing Assistance Board, Inc. Developer Initial Maximum Rents and Utility Allowances for Low and Moderate Income Units Rents Utility Allowances Studio Units $ $ One-bedroom Units $ $ Two-bedroom Units $ $ Three-bedroom Units $ $ Four-bedroom Units $ 2408.75 $ 384 Per 2019 schedule Per 2020 schedule Subject to change Subject to change RA Page 20 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote to Transfer 18 Rangeway Property to LexHAB PRESENTER: ITEM NUMBER: Pat Nelson,Attorney I.6 SUMMARY: Attached please find the deed for the Select Board to transfer 18 Rangeway to the Lexington Housing Assistance Board. Also attached is a map s ho wing the p arc el. SUGGESTED MOTION: Move to approve the transfer the property located at 18 Rangeway from the Town of Lexington to the Lexington Housing Assistance Board as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 8:OOpm ATTACHMENTS: Description Type QUITCLAIM DEED The TOWN OF LEXINGTON, a Massachusetts municipal corporation, acting by and through its Select Board, having a mailing address of 1625 Massachusetts Avenue, Lexington, Middlesex County, Massachusetts 02420, for consideration paid and in full consideration of One ($1.00)Dollar, grants to the LEXINGTON HOUSING ASSISTANCE BOARD, INC., a Massachusetts municipal corporation, established by an act of the Legislature as a nonprofit housing corporation for the said Town of Lexington, having a mailing address of 1620 Massachusetts Avenue, Suite 4, Lexington, Middlesex County, Massachusetts, for affordable housing purposes, WITH QUITCLAIM COVENANTS, o The land in Lexington, Massachusetts, shown as Lots 29-30-31-32 on plan of "Park N Heights, Lexington, Mass., Plan No. 2" owned by W.S. Griswold, dated February 1919, John Dyer, Surveyor, which plan is duly recorded with the Middlesex South District Registry of Deeds. Said lots are bounded and described as follows: 0 WESTERLY: by the Rangeway shown on said plan, two hundred fourteen and . 86/100 (214.86) feet; a� NORTHERLY: by land of owners unknown two hundred ninety(290) feet; 03 EASTERLY: b land now or formerly of heirs of Nathan Reed one hundred � y y ct ninety(190) feet; and P4 0C SOUTHERLY: by Lot#28, four hundred twenty two (422) feet; g square Containing 62 160 uare feet, be all of said contents or measurements more or less. 7� Excepting and excluding from said premises a certain parcel of land twelve (12) feet wide shown on said plan and marked "Right of Way" together with a circular parcel of land indicated upon said plan as the location of a Spring. 0 a Being the same premises described in a tax taking recorded with the Middlesex South District Registry of Deeds, Book 6275, Page 89. The foregoing is conveyed subject to, and with the benefit of, easements, restrictions and encumbrances of record, if any, in so far as the same may now be in force and applicable. The undersigned constitute a majority of the Town of Lexington Select Board. [For signatures see next page] EXECUTED under seal this day of , 2020. SELECT BOARD TOWN OF LEXINGTON Douglas M. Lucente Jill I. Hai Joseph N. Pato Suzanne E. Barry Mark D. Sandeen COMMONWEALTH OF MASSACHUSETTS Middlesex County On this day of , 2020, before me, the undersigned notary public, personally appeared Douglas M. Lucente, Jill I. Hai, Joseph N. Pato, Suzanne E. Barry and Mark D. Sandeen, Members of the Town of Lexington Select Board proved to me through satisfactory evidence of identification, which was personal knowledge, to be the persons whose names are signed on the preceding document and acknowledged to me that they signed it voluntarily for its stated purpose as members of the Select Board for the Town of Lexington. Notary Public: My commission expires: ACCEPTANCE BY LEXINGTON HOUSING ASSISTANCE BOARD The Lexington Housing Assistance Board, Inc. hereby accepts the property and the terms of the deed to which this acceptance is attached. LEXINGTON HOUSING ASSISTANCE BOARD, INC Robert J. Burbidge William C. Hayes Gerald W. Howell William P. Kennedy Donna M. Leary Henry A. Liu Robert E. Phelan Lester E. Savage III Martha C. Wood COMMONWEALTH OF MASSACHUSETTS Middlesex County On this day of , 2020, before me, the undersigned notary public, personally appeared Robert J. Burbidge, William C. Hayes, Gerald W. Howell, William P. Kennedy, Donna M. Leary, Henry A. Liu, Robert E. Phelan, Lester E. Savage III and Martha C. Wood, members of the Lexington Housing Assistance Board, proved to me through satisfactory evidence of identification, which was personal knowledge, to be the persons whose names are signed on the preceding document and acknowledged to me that they signed it voluntarily for its stated purpose as members of the Lexington Housing Assistance Board, Inc.. Notary Public: My commission expires: Town of Lexington, MA May 14, 2020 18 Rangeway ----------------- 3 f i Y iJ, m d fj 1 fj e 90-621A 1 a s :�„P =. U,p Elul kip Y�, ew A w Ij w f 6 .mmIIIIII $ k 1 X'1 I.. UIIIW P �y I I� - ' u �'' I I lilllm if '62 m f f 0010P .....1 110. 3 6jj .a d 1 7- m �,,� �h " U �m I u(lV idm g LU ...... ......... „- 3 ... I` - ,,° �5 f6, Sq Ft 0111 610 Vj Iz f10,;Y:e U 1„-85ft �.01,.-.0% Q ��. Property Information N.77 Property ID 90-64 Location 18 RANGEWAY Owner TOWN OF LEXINGTON MAP FOR REFERENCE ONLY NOT A LEGAL DOCUMENT Town of Lexington,MA makes no claims and no warranties, expressed or implied,concerning the validity or accuracy of the GIS data presented on this map. Geometry updated 5/30/2019 Data updated 5/30/2019 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: LexHAB Refinance of 300 Woburn Street PRESENTER: ITEM NUMBER: Pat Nelson,Attorney I.7 SUMMARY: LexHAB is requesting the Select Board's approval for the refinance of an existing loan to be secured by property owned at 300 Woburn Street as follows: Lender—Patriot Community Bank Amount of loan: $600,000 Existing loan to be paid off $357,108 as of March 2, 2020 Terms: 5% fixed for 15 years SUGGESTED MOTION: Move to approve the refinancing of 300 Woburn Street as proposed for a$600,000 loan at 5% for 15 years. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 8:05pm ATTACHMENTS: Description Type Corporate Votes Approving Refiannce 300 Woburn Street VOTED: That the Corporation obtain a loan to be secured by a mortgage on property owned by the Corporation and located at 300 Woburn Street, Lexington, Massachusetts (the"Property"); VOTED: That the Corporation enter into a certain financing arrangement (herein, the "Financing Arrangement") with Patriot Community Bank of 237 Lexington Street, Woburn, Massachusetts (herein, the "Bank") in connection with which the Corporation shall (i) borrow from the Bank $ 600,000.00, and (ii) secure such loan by granting to the Bank mortgage and security agreement(s)in and to the Property; VOTED: That, Robert Burbidge, the President and Chair of the Board of Directors of the Corporation, be and hereby is authorized and directed, on behalf of and in the name of the Corporation to negotiate, enter into, execute and deliver, by and on behalf of the Corporation, Commercial Real Estate Promissory Notes,Mortgages and any and all other certificates and certifications, indemnifications, documents, instruments and writings necessary or desirable in connection with the Financing Arrangement (the foregoing documents being hereinafter referred to collectively as the "Financing Documents"); such Financing Documents to be in such form, to contain such terms, conditions, representations, warranties, indemnifications and provisions as Robert Burbidge, President and Chair of the Board of Directors, in his sole and absolute discretion, deems necessary,proper, desirable or convenient in order to carry out the Financing Arrangement, in order to carry out the obligations of the Corporation to the Bank in connection with the Financing Arrangement and the Financing Documents, or to evidence the transactions contemplated hereby or thereby, the execution and delivery of the Financing Documents shall be conclusive evidence that the same have been authorized and approved by the Board of Directors and that the action of said President and Chair in executing such Financing Documents is in all respects ratified, confirmed and approved; and VOTED: That, Robert Burbidge, President and Chair of the Board of Directors of the Corporation, be and hereby is authorized and directed, on behalf of and in the name of the Corporation, to execute, acknowledge and deliver any and all other instruments, certificates, affidavits and documents and to take any and all actions which he deems necessary, desirable or appropriate to effectuate the Financing Arrangement and the obligations of the Corporation to the Bank in connection with the Financing Arrangement, or to evidence the transactions contemplated hereby or thereby, the execution and delivery of the Financing Documents shall be conclusive evidence that the same have been authorized and approved by the Board of Directors and that the action of said Robert Burbidge in executing such Financing Documents is in all respects ratified, confirmed and approved. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review of 2019 and Preview of 2020 Fanners' Market PRESENTER: ITEM NUMBER: Ashley Wenger, LFM Market Manager 1.8 SUMMARY: Ashley Wenger, LFM Market Manager will provide a summary of the 2019 Farmers Market and what is coming for the 2020 Farmers Market. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 8:15pm. ATTACHMENTS: Description Type D I exington Farryrrs Market 11'rels,entation Presentation. 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This summary will include highlights from the 2019 LFM summer market and Thanksgiving FEASTival, as well as the 2020 Small Yet Mighty Winter Market. Highlights from Summer 2019 • The LFM celebrated our 15th birthday.We are so proud of the fifteen years of local, sustainable, producer-only fare at the market. • The LFM was recognized by the Commonwealth of Massachusetts with an official citation acknowledging our"skill, prowess, and perseverance in bringing locally-grown, sustainable agriculture to Lexington".The citation was presented by State Senator Mike Barrett and State Representative Michelle Ciccolo.Thank you to the Town Officials, Select Board, and community members who were able to attend and show their support. • The LFM provided SNAP recipients with more than$7,700 in matching funds over the Summer.The total for the 2019 calendar year(winter and summer)was $9,300, an increase of 30%from 2018, expanding access to local, healthy food for individuals and families who are food insecure. • The LFM had 34 farmers and vendors in 2019. More than a third of last year's farmers and vendors came from Lexington and surrounding communities, including six Lexington residents who own small businesses and one Lexington farmer. • With help from the Lexington Green Team, Lexington Green Network, and Black Earth Compost,the LFM provided a weekly Zero Waste Station at the Summer Market, drastically reducing the amount of waste sent to the landfill and incinerator. Highlights from Winter 2020 • The Winter Market hosted 15 farmers and vendors throughout the season,with the majority coming from the LFM's regular market.The Homespun Store at the Waldorf School (our winter market host)was the only artisan at the market. • In mid-March,the Waldorf School closed due to COVID-19.The school administrators graciously allowed the market to move outside to the parking lot,allowing us to continue to fulfill our mission to bring fresh, local food to all members of the community,even in uncertain times. • With Gov. Baker declaring Farmers' Markets an essential service, and following guidance from the state and the local health department,the LFM ran three successful outdoor markets with increased safety protocols including social distancing and crowd control; minimized contact; increased cleaning, disinfection, and hand hygiene; and required PPE (gloves and face masks). • Seven to nine farmers/vendors attended each of the three outdoor markets. Although attendance was down the last two markets,sales were up significantly compared to indoor markets held earlier the same season. Market customers appreciated being able to purchase fresh produce and local food in an open air setting and our small farms and businesses were grateful to continue to have a e e f way to sell directly to the consumer when many other income channels have been lost. o Each market served 10-25 food-insecure customers who use the LFM's SNAP Match, doubling their purchasing power for fresh, local food.The LFM issued over$1500 in SNAP coupons alone during these three markets,with the LFM providing$750 through the SNAP Match program. ■ SNAP recipients also accessed the Commonwealth's Healthy Incentives Program to purchase fresh fruits and vegetables,which can only be used at farmers' markets and farm stands. To learn more about the 2019 season, a full Year in Review Summary can be found below. Looking Forward to Summer 2020 • On April 8,the LFM met with officials from the town of Lexington to discuss initial plans to open the market this summer and received initial support to move forward with planning. • Using best practices developed from the outdoor Winter Market,collaborating with other markets around the state, learning from state and national farmers' market organizations and following the Order of the Commissioner of Public Health for Farmers Marketss and CSXsand the guidelines from MDAR (Bulletin - ),we developed a set of safety protocols enabling the LFM to open as an essential food access point, and different from the community space as held in the past. • The LFM plans to open on Tuesday,June 9(two week delay)with 15 farmer and food vendor spots consisting of weekly and biweekly vendors,with no monthly guest vendors,artisans, musicians,or community groups. • As a reference,the number of participants is down from 25 weekly farmer and food vendor spots in a typical season.The reduced number will allow appropriate spacing between vendors,while also ensuring the market attendance and safety protocols can be managed in a controlled manner. • Specific r Rules& Re ulations were developed and approved by the Board of Health on May 12, pending revisions agreed upon by both parties.The new regulations cover the following: • Increased social distancing and crowd control:The LFM has designed a new fenced-in layout with farmers/vendors spaced ten feet apart and customer flow in one direction. LFM staff will control the number of customers in the market space at any given time, and staff and volunteers will monitor the line of customers waiting to enter, as well as the designated entrance,exit and shopping area.The site will be marked to maintain six-foot social distancing at both the entry point of the market and in lines at farmer/vendor tents. • Minimizing Contact: • Preordering and prepayment will be highly encouraged to reduce the time customers are at the market and to minimize interactions between customers and staff. Pickup times for preorders only will be at the start of the market. • Customers are not allowed to handle produce/products until after purchase.All produce/products for sale must be behind the checkout table or behind appropriate barriers and out of reach of customers. e e f o No sampling or selling of foods/drinks to be consumed on the spot • Increased Cleaning and Disinfection: Farmers/Vendors and market staff will clean and disinfect high-touch contact surfaces before and after each market and at intervals during market operation • Required Personal Protective Equipment&Hygiene: o Handwashing and Hand Sanitizer Stations will be available on-site.All customers entering the market will be offered hand sanitizer or encouraged to wash their hands. o Everyone attending the farmers' market is required to wear a face mask or face covering unless a medical condition prevents them from wearing a mask. • Needs Going Forward: o A broader group of volunteers will be needed to monitor and guide customers through new market changes and we are looking to hire a SNAP coordinator to process SNAP transactions at the market o The market will need to work with the Town Manager's Office, DPW,the Police Department, and the Public Health Department to identify resources available to create the safest market space around. Appreciation The Town of Lexington has continued to give the LFM overwhelming support for which we are extremely grateful. We thank Kari Sasportas of the Public Health Department;the members of the Board of Health; Kelly Axtell, Cathy Severance, and the Town Manager's office;the 2019 Select Board;Sgt. George Snell, Officer Jimmy Cataldo, and the Lexington Police Department who worked with the LFM on both weather safety and creative parking solutions; and Chris Filadoro and the staff of the Department of Public Works who provided valuable assistance throughout the season. Finally,we thank our loyal and wonderful customers who show up rain or shine to support the farmers and fill their kitchens with healthy, local food. e e f YEAR IN REVIEW:Summer 2019- Winter 2020 SUMMER MARKET Fletcher Park, Every Tuesday May 28 to Oct. 27 for a total of 23 weeks Farmers and Vendors The LFM had 34 farmers and vendors in 2019, including weekly, bi-weekly and guest vendors. • The LFM encourages local residents to participate in the market. More than a third of last year's farmers and vendors came from Lexington and surrounding communities, including six Lexington residents who own small businesses and one Lexington farmer. • The food sold at the market travels an average of 28 miles from the farm/kitchen where it was produced. In contrast, most food eaten in the US has traveled nearly 1,500 miles from where it is produced to where it is sold. • 771 acres of diversified farmland was kept in production by farms selling at the LFM. Artisans Tent The Artisans Tent hosted 28 local artisans including jewelry makers,weavers,furniture builders, potters, paper designers, and more,with between 2-4 artisans attending the market weekly. Nonprofits and Community Organizations The LFM works directly with organizations that impact the local community, and the LFM hosted 23 nonprofit and community organizations in 2019.These included Lexington Human Services Department, Lexington Economic Development Department, Friends of Lexington Bikeways, Sustainable Lexington, Lexington GWAC, Lexington Public Schools Green Teams, Lexington Green Network, Lexington Youth & Family Services, LHS Bee Club, LHS Homeless Club, Lex Climate Strike, LexPride, Munroe Center for the Arts, Lexington Interfaith Gardens, FoodLink, LexFUN!, Lexington at Home, Lexington Goes Purple, Department of Children & Families,WIC(Women, Infants&Children) Program,Communities United,Walk to End Alzheimer's, and Cradles to Crayons. Educational Offerings The LFM partnered with local businesses and hosted frequent special events connected to healthy eating and wellness (a complete list of special events found below): • Frequent activities at the Market Manager Tent included "Know Your Farmer, Know Your Food" Scavenger Hunts for kids, several tastings and recipe sharing, and our annual tomato contest encouraging market attendees to start their own home gardens. • The LFM held Kidpreneur Day,giving eleven young Lexington entrepreneurs the chance to become a vendor for the day and sell items they had grown, crafted, or created. • The LFM partnered with Lexington Green Network to host our second Sustainability Day celebrating healthy and sustainable living. • Artis Senior Living of Lexington sponsored our second Health and Wellness Day featuring free fitness classes for adults and kids, recipe handouts, brain health and healthy eating information, and mental health awareness from LYFS and Lexington Human Services Department. • Kids Cooking Green teaches children in Lexington and other area communities about nutrition, hands-on cooking and environmental awareness. KCG led multiple educational events geared toward children and families. e e f • Chef Steve from CHOPPS American Bar&Grill and Jane Hammer from Shared Harvest CSA provided free cooking demonstrations and tastings,creating healthy dishes using ingredients sourced primarily from the market. Special Events: The LFM hosted festivals and events throughout the season including Bike to the Market (monthly),Sustainability Day, National Farmers' Market Appreciation Week and the LFM's 15th Birthday Celebration, Kidpreneur Day, Back to School Day,Tomato Fest, Local Food for SNAP Silent Auction to benefit the LFM's SNAP Program (see below), Health and Wellness Day sponsored by Artis Senior Living of Lexington, and we partnered with LexFUN!for our annual Fall Harvest Festival. Entertainers Seventeen local individuals or groups performed in 2019, bringing a range of great entertainment to the LFM. Performers included William Diamond Junior Fife& Drum Corps,the Rolling Gnomes from the Waldorf School of Lexington,the Jeweltones from Temple Isaiah, Liberty Bones, and more.We thank all of the entertainers for contributing to the vibrant atmosphere and helping build community at the LFM. Customer Base • The average daily attendance increased by 7%with respect to 2018 with many LFM farmers and vendors reporting healthy sales and over 50%reporting an increase in sales from the previous year. • The number of weekly SNAP visitors participating in our SNAP Match Program increased by50i. • The ethnic diversity among visitors at the market has continued to grow. Lexington High School volunteers provided valuable interpretation services at the market, assisting shoppers with relevant information in their native language. • An important goal is for the LFM to reflect the diversity and vibrancy of our greater community, and the LFM continues to see that reflected in our weekly customer base. THANKSGIVING FEASTI VAL Seasons Four, Tuesday before Thanksgiving This was the LFM's tenth annual Thanksgiving market. Some highlights include: • The FEASTival was held from 12-4 pm and included 17 farmers from the regular and winter market seasonalong with the addition of a new farmer:The Neighborhood Farm. This is the largest the FEASTival has been with respect to the number of farmers and vendors attending since 2014. • This annual event has become a holiday favorite. Farmers,vendors and customers enthusiastically support continuing this Thanksgiving tradition in 2020. • We are grateful for the ongoing partnership and generosity of Seasons Four as host of the Thanksgiving FEASTival and to all the shoppers who attended. e e f WINTER MARKET The Waldorf School, every other Saturday from January to mid-April(8 markets) In its fifth season,the Small Yet Mighty Winter Market was held for the fourth year at the Waldorf School in Lexington from 11-2 PM.The LFM is extremely grateful to the Waldorf School for their generosity and cooperation. • The Winter Market hosted 15 farmers and vendors throughout the season,with the majority coming from the LFM's regular market.The Waldorf School's Homespun Store was the only artisan at the market. • We welcomed two new farmers/vendors this season: Neighbor's Acre Farm, locally grown microgreens from Chelmsford, MA and Purple Carrot Bread Co from Lowell, MA. • This year the market featured a second guest spot, enabling more regular summer season vendors to participate on an occasional basis. • Mid-March the Waldorf School closed due to COVID-19.The school administrators graciously allowed the market to move outside in their parking lot allowing us to continue to fulfill our mission to bring fresh, local food to all members of the community, even in these uncertain times. • Due to Gov. Baker declaring Farmers' Markets as essential services,and following guidance from the state and the local health department,the market ran three successful outdoor markets with increased safety protocols including increased social distancing and crowd control, minimized contact, increased cleaning,disinfection, and hand hygiene, and required PPE. • Seven to nine farmers/vendors attended at each of the three outdoor markets. Although attendance was down the last two markets, sales were up significantly relative to indoor markets held. • Each market served 10-25 food insecure customers who took advantage of our SNAP Match doubling their purchasing power of fresh, local food.The LFM issued over$1,500 in SNAP coupons alone during these three markets,with the LFM providing$750 through the SNAP Match program. ■ SNAP recipients were also able to continue participation in The Healthy Incentives Program which is a state incentives program for fresh fruits and vegetables only available at farmers' markets and farm stands. • The market averaged 160 customers per week. Customers were grateful to have an opportunity to visit their favorite LFM farmers and vendors and have access to local, healthy food in the winter season. Once we moved outside, customers were grateful to continue to have access to local food in a safe, outdoor setting. SNAP:Supplemental Nutrition Assistance Program For the tenth year,the LFM offered a SNAP Match program enabling SNAP shoppers to double the amount of their purchase up to$15 weekly at the market. In 2018,the program was extended to the Winter Market held at the Waldorf School.This program is supported by individual donors from the community,grants,and a silent auction fundraiser. • In the 2019 calendar year,the LFM issued over$18,700 in SNAP coupons,with the LFM providing$9,300 through the SNAP Match program. Demand for the LFM's SNAP Match is up approximately 30%from 2018 due to continued outreach, as well as LFM farmers participating in the Healthy Incentives Program. e e f • At the 2020 Small Yet Mighty Winter Market,the LFM issued $3,800 in SNAP benefits, with the LFM providing approximately$1,800 as a SNAP Match.SNAP benefits matched were up 50%vs.Winter 2019. • Financial Support:the LFM is grateful to the members of the LFM community who have generously supported the LFM's SNAP program, helping to ensure every individual has equal access to healthy, high-quality food. • In addition to the LFM's SNAP Match Program,farmers and the LFM participate in the Healthy Incentives Program, a state incentives program helping SNAP customers purchase more fruits and vegetables from farmers markets,farm stands, and CSA's. GENERAL Community Partnerships: The LFM is deeply appreciative of the local businesses and organizations that helped the market in a number of ways in 2019.These include Seasons Four(host of Thanksgiving FEASTival),the Waldorf School of Lexington (host of Winter Market),Tharros House, Friends of Lexington Bikeways, Lexington Green Network, Black Earth Compost, Kids Cooking Green, LexFUN!, and the Town of Lexington and the Lexington Police Department. Corporate Sponsors: The LFM had five corporate sponsors in 2019, many of them longtime supporters of the market, and extends its appreciation to Joyce Murphy of William Raveis Realty, Cycle Loft,The Music Emporium, Capstone Mortgage and Artis Senior Living of Lexington. Media Outreach: • The weekly newsletter has 1,500 subscribers,and includes a schedule of farmers, vendors, artisans, entertainers, and special events at the market, as well as links to recipes and educational events in the community. • The LFM Facebook Page (@LexingtonFarmersMkt) has over 2,000 followers. Facebook posts include the weekly market schedule, recipes, articles of interest,and photographs from the market. • The LFM Instagram account(@lexingtonfarmersmarket) has 1,100 followers, and features farmers,vendors,food and market moments. Board of Directors: The LFM Board of Directors works closely with Market Manager Ashley Wenger to advance the LFM's mission supporting local farms and agriculture; providing equal access to healthy, local food regardless of income; educating shoppers on healthy eating and nutrition; and building community.The Board of Directors has overall responsibility for the administration,financial management and direction of the market. Volunteers: Including the volunteer Board of Directors, over twenty volunteers took part in the 2019 market. Board members assisted with weekly setting up and breaking down of the market, social media and media outreach,vetting of farmers and vendors,working with the Lexington Board of Health, coordinating the artisans and entertainers,and running LFM special events. Additional community volunteers include longtime market supporters,students from Lexington High School and from Tharros House Sober Living Facility who assist at the Market Manager's tent,with events,setup and breakdown and in support of the zero waste station. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Determination of Tree Hearing- 497 Concord Avenue PRESENTER: ITEM Chris Filadoro, Supt of Public NUMBER: Grounds/Tree Warden& Dave Pinsonneault, Director of Public I.9 Works SUMMARY: Attached please find several documents related to a tree hearing regarding a tree at 497 Concord Avenue at the entrance of the C o tting School, including a petition from residents in the area seeking to preserve the tree. Under MGL Ch. 87, Section 4(Section 4. Tree wardens shall not cut down or remove or grant a permit for the cutting down or removal of a public shade tree if, at or before a public hearing as provided in the preceding section, objection in writing is made by one or more persons, unless such cutting or removal or permit to cut or remove is approved by the selectmen.), the Board is required to hold a public hearing on whether this tree may be allowed to be removed. SUGGESTED MOTION: D ep ending on the hearing the motion should be(either): Move to approve the removal of the oak tree at 497 Concord Avenue as presented by the proponent and as attached (the Board may wish to add conditions including payment on the value of the tree should you c ho o s e to allow the removal). or Move to deny the removal of the oak tree at 497 Concord as presented by the proponent and as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 8:25pm ATTACHMENTS: Description Type D Mem.) 'Free Warden re 111'ree I learing,Man..)4.97 G.)ncord Ave I I-ackup Mlatcrial D Cotting School. Request Nl[ernol I kack.uq.)NII.a terial. D (..A.Ating School Iti.forruttion. Backi.,�[.p Material D Neight.whood Petition 1.3ackup Material D Ot.).Jection suibi-nittled[-.)y Paul Backt.q')Material D Tree (F�.rom.Gerl.�l Patil) (Awer Mein) D ObJection submitted by.l.Wood 1.3acku.1.)Ullaterial D Objection.s5ubi-nitted I)y(11 1 iloom. I::lacku[p Drill.allerial. `OV5 MORN O� 1775 N Town of Lexington � o m o W Department of Public Works z � 3 Public Grounds APRIL 19TM EX I N US Christopher Filadoro Superintendent Tel: (781)274-8300 Fax: (781)274-8385 MEMORANDUM TO: Lexington Select Board FROM: Christopher P Filadoro, Public Grounds Superintendent/Tree Warden RE: Determination on the Tree Hearing for Street Tree at 497 Concord Ave. DATE: May 15, 2020 The architect/owner requested a 42" oak tree on town property be removed at the entrance of 497 Concord Ave. I requested the architect have their own evaluation done to determine the health of the tree, the evaluation came back that tree was in good condition. I explained that per Mass Laws Chapter 87 a tree hearing would need to take place for permission to remove a tree in the Town right-of-way at 497 Concord Ave. The Tree Hearing was originally scheduled for April 21, 2020 for 8am, but had to be postponed to May 11, 2020 at 8am due to the Covid-19 Pandemic. This postponement was made In order to keep social distancing and ensure that no groups larger than 10 people were at the hearing. I received over 30 objections via letter, email, and or phone call. The architect/owners reason for removing the tree was so that Lexington Fire Dept. could have access to the driveway with their Ladder Truck. The current access point does not allow for proper access. I had the Lexington Fire Chief attempt this maneuver and they were unsuccessful at entering the property. Attached with this memo will be a letter and pictures provided by the Fire Chief as well as the objections that I have received. Per Chapter 87, 1 am referring to the Lexington Select Board for a decision as it pertains to the removal of this tree. Please contact me with any questions or concerns, Christopher P. Filadoro Cc. David Pinsonneault,Public Works Director Marc Valenti, Manager of Operations 201 BEDFORD STREET•LEXINGTON,MASSACHUSETTS 02420 `QV5 MO/�N� o� 177s ~ Town of Lexington o 4 NW Z� D �W Fire Department i o ' APRIL 19" FX►N G-V Derek Sencabaugh Tel: (781) 698-4700 Chief of Department Fax: (781) 861-2791 May 14,2020 Christopher Filadoro Tree Warden Town of Lexington 201 Bedford Street Lexington,MA 02420 RE:497 Concord Ave Tree Chris, I was asked to assess the entrance into 497 Concord Ave by the Fire Department's apparatus.I had the Fire Department's Ladder truck drive down Concord Ave and attempt to navigate onto the property.The Ladder Truck was unable to make the turn onto the property without numerous repositioning movements.The entrance to this property has a large rock and rock wall on the left side that retains a neighbor's front yard.There is also a tree along that side possibly a maple tree that is just in off the roadway. This prevented us from swinging any further to the left with the front of the truck as we turned onto the property. The right side of the entrance has a dirt berm,telephone pole,and an Oak tree.The issue is that when responding to this area,we come in from the Waltham Street end and turn right into the property. The oak tree prevents the ladder from making the turn into the property by coming up to the side of the Ladder truck before it can finish the turn and straighten out onto the property.I don't make this request lightly,but the fact is that the Fire Department will be delayed getting onto this property if needed in an emergent incident if the front area of 497 Concord Ave is not widened. Respectfully, Derek Sencabaugh Fire Chief 173 Bedford Street Lexington,MA 02420 r V rJ e jl IW r '�II ✓�� P r Jl� �I ��' I � I a�l"„Gd,. o�<ni'�/r t✓//r� ViNiWi��'�sl(I(I�(il(I'rrrir '' ��cl%'��e,��/,GvG�i�� # ? ; / r NOf / IR i . � j I� hV III YI�I YY I ��;61� ➢lu °I III I U lulll� , N.. u i mar/i o/i/%idy �, 'or 11 uy �ruyp� r p F' � fly r. 11 r r r ria r r , r � rrrr I molt JJ!%/I/ff4rr rin„ND ��S��J �efr I / / 'I y +II III CTIVIT S landscape architecture civil engineering MEMORANDUM Subject: Public Tree Hearing Project: The Cotting School Athletic Addition Project No. 18005.00 Date: 5 May 2020 To: Christopher Filadoro By: Megan Buczynski, PE Tree Warden Principal Town of Lexington Delivery: Via email Dear Mr. Filadoro, The Cotting School is requesting the removal of a 42" deciduous tree located to the south of the entrance to the 497 Concord Avenue driveway. The majority of the tree is located on the Cotting School's property with 4" of the trunk extending onto the Town's right-of-way associated with Concord Avenue. As such we requested a Public Tree Hearing with your office. a; / ✓ The tree has been reviewed in great length r as part of the Cotting School's Limited Site12/2 % t/ Plan Review process. During the Limited / / Site Plan Review process, Fire reviewed the IN project and required that the drive at " 489/497 Concord Avenue have a turning , r radius study completed to determine if the 1 layout of the drive allows appropriate i� access for Fire's new equipment. This study was completed using the current drive r p g width and is shown in the adjacent graphic Thelocation f th tr n t allow for o e tree does o a o o / i !//i r / //i%"// "��wirrrr ,rrwrrr�rrw�r / ri r /%/ appropriate access and needs to be ,% /' // ......... V, removed. This is true regardless of whether the site has a parking area or whether it oi / remained typical residential buildings at 497 rr.......... /7� and 489 Concord Ave The tree does not �%/ %/`� /iii allow safe Fire access to the site in any �-� 1- / / condition. C , , ,:°;"" ... " „d N Il i i� ,l "_ ,�,u�i i , : ii a s 11 d Jk ,8 1 4 ffiII° ,)Sdr..l i,JI II kII ii', II r I „all In addition to Fire's review, the LSPR process required a traffic study be completed to review the project. This tree was reviewed by Vanesse Associates, the project traffic engineer, in regards to site lines coming out of the existing driveway and in relation to the proposed driveway improvements. The following is information included in Vanesse Associates' Traffic, Circulation, Access and Parking Study Memorandum dated November 27, 2019 and submitted to the Planning Board in regards to the tree. The following is taken from the Vanesse Report in regards to parking and the 489/497 drive: Pa The parking e was ' s re Peak s be between 1.40 to1 vehicles or close to 95 percent f" rapacity. With an additlotial 35 new s a 's proposod, the parking supply will increase to 187 parking spaces and thic parking lot will operate at 76 pereent of capacity with spaces more readily available. 489 Concord Avenue Driveway It is recommended t1 driveway to 4,89 Concord Avicnucb 1a e under STO sigit control i a 0-food wide dn*vewa,y cry ed at the a pr ac Concord v ue. In addition,the targe free tothe east of the driveway and within,theig1 f u sh ouldbe removed to obtw'nadequate sight lines tothe cast., sight distances to the west wAl exist w1th the 'Imp]e ne atio of the steed reduction Signs proposed and the driveway will operate safety. The Planning Board was in agreement with the findings and recommendations from Vanesse Associates and notes in Condition #10 of the Planning Board Decision that the tree should be removed to provide safe passage for cars and pedestrians following consultation and appropriate compliance with the Tree Warden. It is also important to understand that the location of the tree is in a difficult location in relation to the property lines. While the width , of the property in this location is 50 wide, the _ t .......... tree is right in the middle of this width thereby Y .' 220 limiting the location of the access drive. To be 2' „. able to provide adequate width adjacent to the drive to provide the screening to the neighbor to the north and maintain existing trees along that drive, and to provide the22 HIGH POINT 222 drive width required by Fire (20 and the ............ 4 ,, J � 34 Planning Board, the tree is located within the ( 222� 1 ..............f s% proposed access drive as shown in the ; prop ....'~ . IP 2J..2�l° r. .. adjacent graphic. Pushing the drive further `�� c.........0-0, T l ( 22 .74),, west would be a detriment to that neighbor J Y . l . . ; ��.� . II I I � ,I u w(" ��11�° �r S � � .w,a,. s d U ,p I 6 h w e n i f�Dra Iri rll II:u..,IIw IIii II I ei C 0 1 S c��r I C11 cl e eII (I g 3 d!3 and associated screening. Please note that the width of the existing drive as shown in the previous Fire turning diagram is not adequate for access based on current Fire standards and hence the need to expand the driveway width as shown. This was discussed in length during the Limited Site Plan Review process. In regards to mitigation, the existing tree is 42" DBH. Based on the tree being over 24'1 Replacement Inches = 2 x inches removed = 2 x 42 inches = 84 inches. With the density of tree growth already along Concord Avenue, there is no logical space to replant the replacement inches of removed tree within the vicinity of the roadway. The Cotting School will be planting ninety-one (9 1) Eastern White Cedar trees that will be 8-10' in height at planting and spaced 5' O.C. along the 497 driveway to provide screening to neighboring properties as well as provide habitat. While these are not shade trees, the (91) trees do meet the mitigation calculation for use of evergreen species (I 20-8.c(4)) and the Eastern White Cedar is a Middlesex County native evergreen species. In addition to these trees, the Cotting School would like to contribute $4200 to the Tree Fund so the Tree Committee can find other areas around Lexington that can be improved with this donation for large shade trees. Closing We hope this information provides the Town and any concerned citizens with the information to allow for the removal of this tree. In the existing condition and proposed conditions the tree is a safety hazard to fire access and site lines to the site as discussed during the Limited Site Plan Review process. We hope that the Cotting School's proposed plantings along the driveway and the donation to the Tree Fund will be acceptable mitigation for the removal of this tree. If you have any questions please do not hesitate to contact me directly at (781) 355-7040 or by email at meb@activitas.com. 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Ja 1 r r ,, '�rr'';� ,"I�,!� ^�. �� l�", '%r ri �i� �( ��^�I�r,�Jf f�/r�'��a.,rz,;iV N. � ✓, I, ✓n ,�,d ,l I 1. a �„/�/�j r � 6 r 1�u �� 'r. �°;�°^r'� ,r'' ,� ,� /� ifii��i /p✓y� �r��r�7 Jf�l��fi�;''fr ytrii rF a i "i a�� N u( ;�� / �NJr l✓/�/9 I r�D iS~1�J�1vf,�a 4r�(�� II Y it i i ryy'✓�; r U irm�� r�rr%�/1� ��;rt !�r�'�1V��F f` p v ! a i f r� � � J r 1, c I i V f lll' SAVE, PROTECTED TREE Wethe Ulidersigne Nip, object, to the, renioval ofthe 42, Mature Oakat the entrancell 'to 497 Concord Avemle, Lexingtoti MA.. This is a prote.:cted shade tree Under 'the � 'assachiusetts Shade Tree Act, WGLCIi sapte r 8 7, S,3 as amended We, want to, M, keep the residential quality of OUr nei°ghborhood and do not wan't the treeto be remolved' to create a two way accesss, for the Cotfi;ig parking, ilot. We also have been told by Gotting that theywould like to keep t�,Iie dr,we as niat''Ural as, pos,si�blle. Asthe drive can be widened to twlo lanes byremoving the 11a,,,i-gle stones, v we reqUest the Tiownc use th"Is afternative and on the westerly s,ide of the, drie, allow the tree, "to remain, We also sugige st that other, mifiga-fion efforts be co i"dereld by the T'own to rila I ke, this drive saf'er, such as a right hand turn only on exiting., \/V1e also respectfully request thiat this, petit",on be accepted 'n place of our ap,pearance on Tuesday April 21'st at 8, ai,-n as, Massachusetts will still be, under at Stay at, hoMe,"` order due to the Colvid 19 pandeinnic. "'ititions srign,�,.,itt,a%es j,.ted Name c I t Y S"t at e ZIP Count fly S g- e d 0 n S ha r C e r n y L e xJ1.,.n g t o,r'i MA UHS, 4/17/202011 MA 2 4,,v 1 1"is, 4 17/2 0 2 0 13 K I ati s F c h s, I exingtoin Lexiftgtort 42'L U S 4 1 7/20 20 <5 L eth�,,,i �Ires,,,-,,ti,:bo I e x 1 ngt oil MA 2421. tAS, 4, 1,712 0 121 10 Phil Presfs, i exir'i,gton MA 2 4.2,1 Us 4L 1 7,1 20 2 0 '6 (,)ncord Lexington, MA 24,21 U S 4 11111 7 2 i,rl o F I MA 24 2 J. U S 4, 17/20 2 0 c", Mair"Y' N(z.1d Foti'.s Lexingt"on MA 214,21 US 4/17/2,020 Mari-na fl-wmpson x J.,n g,t o ri M,A 2,4 21 U S 41 1-712020, o b H a L ,rign M 242 S 4/, , rrI'S ex'I. to A. ,1U 17/2020 y G4,owj.e L.esx I'Ln ta"t 0 T1 MA 24-21 U S, 4117120.20 5 G o r d o ti H a f-r-I s L e x 1.ti,glt: MA 2,421 U S 411712020 Robert Rotberg I ex.ingto!n MA 242 1. US 4/17/2020 C at a I ti a G,u i 1-1.e r m e t Y Lexi.ng,ton MA 2421 US Forrester, Cole Lc�x i n g"t,o ri MA 2421 LJS 4/18/2@20 Nancy Seasholes, Lexingtorri, MA 242.1 us 4/1.8/2020 /3, W ii.111, ,n 1� R e d pa,t h Le x i ri gt o,ri MA 2421, US 4/19/20,20, US 8, Jj e r(2,m y, G a u I,.d Lexington MA 2421 Sher,-yl Rostier Lexfngton MA 2421 us, 4/20/2020 B )uIle Medley L.e x i n to n MA 2421 U's 4, 2,01/2020 .)3 Stephanie f-fanks, 1,-e x"i ri�g o,n 'MA 242 1, US 4121012020 F D a r w,1, Ada ms L e Ix"i n g t o,n MA 2421 us, 4/20/202,0 t o n IAI 42,11. 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Pw 4V.wm. mx� <tiire r�ry �/,,.mini �r tlwf � Y � r m i W A ij V BQ � i �f J 9 is i 1' 1 D t C 0 i r �N f +ir r 1 r a I I � I I Alil Poo* cxi r rn V 1 I ,,' o �, X er, i I I � nor � i, I u i r i i ff D�y II r wm n,* iC low PROM.......... MWA.—k— to D IYMIM2N�urwmifiWuw.ru,PRq, u , j .......... 9 ' vxv ,tee �A P w r� r w„rr ra N6w n t�rf �i i ,I Sent from my Whone >On Apr 20,2020,at 7:34 AM,Gerald Paul wrote: >Hi Chris, >I am registering my objection to removal of the posted tree at 497 Concord Ave. >Thanks, >Gerry � � Q � L � � � � � � � U � � ~ d1 i / m w V w, ,,. �, .,.✓ ,,, � -;I�",w;r, iw,m:,� r �",,,,(u,u� (4�u ?y �r«/rye �� J�� l�� /�� "�� I rc Yob""e" ��i"u � �j,r � ��`, �rl'' ,y�;,+�" w�l. al !r r✓ r hr, V i �r s1 Y r r- 1� / d -( I G/ iVni � G ( � r r/iie/a r / J l IY i Y P. lf i I 1 Q Y u u i m r r r y Y v aq I �� i 9� , i ✓ar�r '�i w r l I i r d� / y J U° e u OG o i �I r P rF O �uuuuuullllluuuluuuiu � uuuuuuuuu Q uuuuuuuuuuulu � uuuuuuuuuuuuuuuuuuluuuuuuuuuuuuuuu� � N ran \ 00 G) IIIIIIIIIIIIIIIIIIIIIII� � � N +� p �IIII = `� � •- co O I 00 IIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIU � •- - 0 4-J 00 0 0 4mJ • r-I to cn IIIIIIIIIIIIIIIIIIIIIII� � V IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� O � � •• U 4� U O � c6 cn ._ O �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIU ,� • @ . }j Co � �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� 0 O o 0 4mJ (� m U to U IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� O 0 DIIIIIIIIIIIIIIIIIIIIIHL4ml � 0 - cnN all) � 0111111111111111111111D IIIIIIIIIIIIIIIIIIII 4� 00 0II II Lillillilillillillillillillillillillillilliillillilillillill� Ln N IIIIIIIIIIIIIII r*4 uuiu O 4mJ Co O O O O O O O (4400 (41%oo Millillilillillillillillillillillillillilliillillillillillillilliilillillilli� muuu Illuuuuuuuuuuuuuuuuuuuuuu Illlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllu muuuuuuuuuuuluuuuuuuuulu • • V MMM 4� cn IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIu 4� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� 4� c� �IIIIIIIIIIIIIIIIIIIIIIIIIIII��u � — .— � O �IIIIIIIIIIIIIIIIIIIIII �� qzl- mmz V) CL SOOO, u m co p O CL!!!!!,lllllllllll 4—J p ^' I. IIVui""' III uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu O un > N Illulllllllll L .- 0 ��luuuuuuuuuuuuuuuuuuuui uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu 4 c6 ca uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuupuuuuuuuuuuuuuuu A u L l� V ru to - u _ cn D ca Illlluuuu �� ex 4> > cn cn V O — O Jc: Sra Los V 4-j i 4-j O O lllluuum�uuu u l II 4-J ICI O I N U IVuu;�..........................'I'I'.... III II III I� n Illuuum� VV�VVVVVVVVVVVVVVVVVVVVVV�VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV II rrrr� rrrr� rrrr� rrrr� n, W J-l (D 0% a) Q LL CL CL n DC .ra a--j J V � Co . . C: O w p ca — C�0 Sent from my iPhone On Apr 20, 2020, at 5:28 PM, James C. Wood >wrote: Chris Filadoro Tree Warden Lexington, MA Dear Mr. Fi ladoro: I object to the removal of the 42" DBH Town Tree located at 497 Concord Ave for the following reasons: 1. Since it is a mature 42 in DBH tree it contributes significantly to the sequestering of CO2 from the atmosphere 2. Since it is a mature 42 in DBH tree it contributes significantly to the tree canopy of Lexington, MA 3. Having driven in and out of the driveway now several times, to evaluate the tree, I do not concur that the tree poses a safety issue for either entering or leaving the driveway 4. The house at the very end of the driveway has been there since 1948 ( 72 Years )without drawing the attention of the Lexington Police and Fire Departments, of a safety issue due to the tree in question. Sincerely, James C. Wood,Jr. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillillilillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllilI From:gjbloom Sent:Tuesday,April 28, 2020 8:53 PM To: Christopher Filadoro<cfiladoro@lexingtonma.gov> Cc: Gerald Paul Subject: Removal of tree at 497 Concord Avenue Hello Chris, I would like to object to the removal of the oak tree at 497 Concord Avenue. I found that it did not obstruct the view of drivers pulling out onto Concord Avenue in either direction. The Cotting school has two other entrances from Concord Avenue for emergency vehicles, which could be enlarged if needed. Gloria Bloom 17 Loring Road Member, Tree Committee AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update by Town Manager on Electric and Gas Bids for Town Utilities PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.10 SUMMARY: Attached please find a presentation on the electric and gas bids for for the Town. We'll be opening the bids on Wednesday, May 20 at which time I will let the Board know the final bid prices. The consultant met with the Sustainable Lexington Committee on Thursday, May 14 and may have additional information which will be added to the agenda packet as soon as it is received. As of now, the indicative prices for 2020 are less than the 2018 bid prices. SUGGESTED MOTION: No vote from the Board is required. This is an update for the Board's information. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 8:55pm ATTACHMENTS: Description Type O O N 4) O k% N O °C) cU � O C) 7 O 4) O O CO O uu��ow6 it lil�l ,rt N , : A--j ., O p c O (� Cn � '— : Co CO +� p E > O DO m m CO 0 O � � J -� � C) cn � N ._ .O O O U O > O .0 p O � C� p p � 4) 4-5 OU ' >, O Q. 0 U O 0-) cn 0 C: CD V (�� j (� CD� O U E O N — � O O U CD O -0 o0 O - - O p — C: Co c 0 O n �' Co U U '— O to :3 O to O � � a) Jc: (n � +� �, p cn `� U U ca � O p O -- + p o + : p p CO � c J 0O O p >, O U � — � O p a� LM � Q. U � — n N to Co � >, to = O O � — — E � c 2 m � O to 42 O 0 ,v � O Cn � '0O �J j C: LM 0 C: cn C: C: C: 0 — >� O O O � O � � =3 0 uj c: -0 E W U O Cu O O +� = U U O '— O ON � = O U � U O .L C� m O O N O LL y i; M L O E C: Q. 0 v L Q. ~ o o (1) N cz 0 0% am C/) m L 0 C: CD 0 0 a. 0 E (.) O O � � m 0. 0. LM U) L L (n V � A.-i 0 C: cu Q = 0 co -0 0 cn (a N E cc: o v nE �° x EMI • • 00 00 >, 00 ._ >, 0 0O >, 0 0CD 0 >> 0 0 O C) (j) C) a) (1) � N O N 0 � 0 0 i ' V 0 0 � ' ° O 0 o to 0 Co C6 • O O > p .. O O co�-j N • N N � N .� p p N N v o o • • CN O N O _0 NO _0 O _0(1) N m Na m N V •— X E 4-0 0 E4-4 , i W 0 0 U a) 0 0 L E E E � O� � 0 V • E > o Co �+ 0 O 0 ca — L � U (n • =3 m � O C/) (D • '� E4-0 0 ` � E A) m 0 w Z U Q % ° AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Uniqueness Determination for Historical Society Parking Lot - Edison Way PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.11 SUMMARY: As part of Chapter 30B, when a Town acquires real estate, it is required to put out an RFP to seek proposals for land to acquire. This is appropriate if the Town is seeking to buy something like "50 acres for the purpose of constructing an elementary school" where there may be several potential sites, so that the Town receives a competitive bid. However, there is also the recognized situation where some property is unique due to a specific reason(geographic, structures, etc.) so that seeking competitive bids does not make sense. This is the case with the parking spaces located on property owned by the Historical Society and located adjacent to our municipal parking lots (since there are no other similar properties in that area, this is a unique property). For the Town to acquire this property without going through the competitive bid process, the Select Board needs to make a uniqueness determination as per the motion below. SUGGESTED MOTION: That the Board has determined that advertising under General Laws Chapter 30B for the Town's acquisition of the Property will.not benefit the governmental body's interest due to the unique qualities of the Property. Specifically, the Property located at Map 48 Lot 96 due to its specific location and use as part of the municipal parking lot and that no other properties in this immediate area that provide the similar use for the Town. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 9:05pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Committee Appointments/Reappointments PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.12 SUMMARY: A vote is requested for this agenda item. The Town Manager is requesting that the Board approve re-appointments/appointments to the fo llo wing committees: Board of Health: • Wendy Heiger-B ernays has been a member since 2002. Dr. Heiger-B ernays' new term is effective immediately and will expire April 30, 2023. Ethics is up-to-date. Also I am looking to fill the vacancy left by the departure of Sharon Mac Kenzie. After conducting interviews this week with 4 potential c and id ate s, I recommend appointing Susan Wolf-F o rdham. I have attached M s. Wolf-Fordhmds CV and application. Term would be effective immediately and would expire April 30, 2023. Conservation Commission: • R alp h B its ko has been a member since 2000. Mr. B its ko's new term is effective immediately and will expire March 31, 2023. Ethics is up-to-date. • David Langs eth has been a member since 2002. Mr. Langs eth's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. • Holly Samuels has been a member since 2019. Ms. Samuels' new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. Historical Commission: • Sam Doran has been a member since 2017. Mr. Doran's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. • David Kelland has been a member since 1982. Mr. Kelland's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. • Diane P urs ley has been a member since 2017. Ms. P urs ley's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. Also I am requesting approval for two new alternate members: • Susan Bennett -alternate member. Term is effective immediately and will expire March 31, 2023. • Robert Rotberg- alternate member. Term is effective immediately and will expire March 31, 2023. Youth Commission: • Shannon DeGughelmo has been a member since 2008. Ms. DeGughelmo's new term is effective immediately and will expire April 30, 2023. Ethics are up-to-date. SUGGESTED MOTION: Move to approve the Town Manager's re-appointment of Wendy Heiger-Bernays and appoint Susan Wolf- F ordham to the Board of Health; Ralph Bitsko, David Langs eth and Holly Samuels to the Conservation Commission; Sam Doran, David Kelland and Diane P ursley to the Historical Commission as well as Susan Bennett and Robert Rotb erg as alternate members of the Historical Commission; and Shannon DeGughelmo to the Youth C ommis s ion. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 9:10pm ATTACHMENTS: Description Type D D.1L.,angseth Ikickup Matcrial D S.Doran I D S.Bennett 11,tckup Material 13ackup Material D S. ol.i.",..I'a'aa.(,ira.a n.w; tkac>C up Material �� Ylt�l ��Ilill ` � `�{�� fitiiii � u�iiiiiiii�i�iiiilllllllllllllllll�lllllllllllll� r vfiv4 usllly��ff}I � ,� �lusyyu�yUUU°°°°°°°°°°°°iuuuuuuuuuuuuuuuuu �� r iY !,1111 Illlp� �Illlllllllllllllll�lllllllllllllllllllllllllli' � r�' �'� 9wWl'��iiiiiiii)III il�il�' ' IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII g �i�,'� Tp�� IV i� liiii�i IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIII j � � IIIIIil�4 �,„ �„ru n�. ui� Ott �ii�ui�i�,',,,�iiuiiuuuuuuuuuuuuuuuuiiiiiiiill4!!!!!!ll��r � ' �'� I�N4 �l 111 illllll IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII,"' �ydN `k ��a�ii'I iuu� � �� wluupplli�IIIViuuuuuuuuuuuu y? ,i�� 11551�i;lli nl��lli I ' �i ill p. r � � lry A�� ;ilillll�lllll�llllllll�lllllllllllllllllllllllllllll t � �" �I I pil I I I Il�ill umiu i i Y ��ny ii11111�1� i � � i � �� II illlllll IIIIIIIIIIIIII �a r � 0� i i �I �ilmuuuuuw 1�s�4Y�M��15clbw oi�on aseparate page. z a�� ;r � �ptiNi I, hi ouomi " ,.�yk�c��' ��°� a�ur I��uilluullllllllllllllllllll�"iiiiiiii�� h �� $it t�� III li lllllllli uuum �x�t�s'' �;;k �l5 rod� ii� it IIII Illw ��,% ryy� �N�rs ti ulllullllllllllllllllllllllllli u� � r �� uuuuuulll��Ullllllllllllllllllllllllllllllllllllh : � �ry�;��. �+uliiu,t �lili�iil llwllllllllhiuuuuuuuuuuumiiii � ii �,z� 'a�r'�4; �� n� I'Ill��uuuii uuuuuumiiuuuuu �uuuuulmuuuuluuuuuuulllllllllllllllllllllllllllllllllllllllllllllV CURRICULUM VITAE WENDY J. HEIGER-BERNAYS Department of Environmental Health Boston Universit School of Public Health BU SPH) RESEARCH, TEACHING AND PRACTICE INTERESTS • Evaluation and communication of health risks associated with exposures to environmental contaminants, development of risk-based concentrations of toxicants and development of reliable, sustainable, practical interventions for mitigating health risks. • Research translation from the toxicology laboratory to practice in the community EDUCATION 1981 BS Biology, University of Connecticut 1987 PhD Biochemistry, University of Nebraska Medical Center. 1988-1990 Postdoctoral Fellow, Massachusetts Institute of Technology, Program in Toxicology (Sponsor: John Essigmann) 1987-1988 Postdoctoral Fellow, Cold Spring Harbor Laboratory (Sponsor: Bruce Stillman) BOSTON UNIVERSITY ACADEMIC APPOINTMENTS 2018-present Associate Chair, Department of Environmental Health,BU SPH 2016-present Director, Environmental Hazard Assessment Certificate,BU SPH 2009-2018 Director, MPH in Environmental Health, BU SPH 2017-present Clinical Professor of Environmental Health, BU SPH 2008-2017 Associate Professor of Environmental Health,BU SPH 2000-2008 Assistant Professor of Environmental Health, BU SPH 1992-1999 Instructor, Department of Environmental Health, BU SPH OTHER PROFESSIONAL EMPLOYMENT 1995-2000 Lecturer, Toxicology Program,Northeastern University 1990-1999 Senior Scientist, Menzie-Cura and Associates, Inc. Provided technical and project management of toxicological issues on human health risk assessment projects. 1 HONORS AND AWARDS 2016-2018 Pardee Center Faculty Fellow, Boston University 2015-2016 AAAS Science and Technology Fellow; Hosted at EPA OSCP 2014 Richard Clapp Award for"Science for the Benefit of Environmental Health" 2013 Award for Excellence in Teaching, EH866, Methods in Risk Assessment. Boston University School of Public Health (co-taught) 2010 Norman A. Scotch Award for Excellence in Teaching, Boston University, highest level teaching award of the School of Public Health 2008 ASPH [CFDA Grant No. 93.283] "This is Public Health" Campaign Challenge. Faculty Sponsor 2006 Award for Excellence in Teaching, EH768, Introduction to Toxicology. Boston University School of Public Health 1999 Award for Excellence in Teaching, EH768, Introduction to Toxicology Boston University School of Public Health 1998 Award for Excellence in Teaching, EH768, Introduction to Toxicology Boston University School of Public Health RESEARCH Funded Research BU Cities Initiative Funding. (E. Mascoop—Co-PI) 2019-2020 Early Stage Urban Research Award, Spring 2019 Evictions and Substandard Housing in Boston NIEHS Superfund Research Program Supplement 10/2019-6/2020 Making Fish Contaminant Data FAIR to Improve Fish Consumption Advisories: P43 ES0073 81 Chen(at Dartmouth)/Heiger-Bernays NIEHS BU Superfund Research Grant. 2006—2020 P42 ES007381 Ozonoff/Sherr(PI) 4/01/05-present Research Translation Core: Governmental Agency Liason 2012 -present Research Translation Core Leader 1/01/2015 —Present BU Pardee Center Faculty Fellow (Co-faculty) 2016-2018 Using health risk assessment to evaluate new technologies for purifying recycled water. BU School of Public Health Pilot Funding 2017 Healthy Fish, Healthy People: Using Ecologically Relevant Fish to Develop an Adverse Outcome Pathway for Environmental Obesogens. NIEHS RO 1 ES027813 Webster/Schlezinger(Co-PI) 2018-present Novel Analytical and Experimental Approaches For Predicting The Biological Effects Of Mixtures 2 Completed: BU Cities Initiative Funding. (J. Liebler—Co-PI) 2015-2016 Developing a best-practices rodent management framework for United States cities. Indoor Air Assessment of Vapor Intrusion Exposures and Risks 2009-2012. American Recovery and Reinvestment Act NIH Administrative Supplement to Superfund Research Program P42 ES007381 "Hair-Care Products: A Toxicological Assessment." One year competitive support through the Center for Excellence in Women's Health at Boston Medical Center. 1999-2000. ON-GOING RESEARCH/PRACTICE—STUDENT ENGAGED PROJECTS 2018- present Thriving Earth Exchange, Improving Health in Environmental Justice Communities with Data, Good Food and Water. American Geophysical Union. August 2018-present. httys://thrivingearthexchange=//=i ect/new- orleans-la-culinaria/ 2018—present Risk assessment and technical support for L. Olah, executive director, Citizens for Safe Water around Badger(CSWAB),WI. Per and poly- fluorinated chemicals. 2018—present Characterization of Waste Streams into the Merrimack River. Partnership with Merrimack River Watershed Council. httj2s://www.merrimack.org/web/ 2015-present Using high throughput toxicology data to evaluate risks due to endocrine disrupting chemicals in water. 2004-present Characterization of uptake and assessment of lead, arsenic and PAHs in Boston Urban Community Gardens. The results of this investigation are being used to provide recommendations for soil clean-up and healthy gardening practices. Partnership with Trustees of Reservations, City of Boston and US EPA. 2005-present Characterization of municipal compost towards sustainable solutions for urban gardens. TEACHING International Courses Designed/Taught 3 2016 Invited workshop instructor on Translating Research Data for Risk-based Decision Malting Purposes. Center of Excellence in Environmental Health: Agriculture and Environmental Health Research Center; Israel. November, 2016 2015 Invited one-week course on Risk Assessment Methods for Cumulative Pesticide Exposures, and Vapor Intrusion, with modules on the toxicity/risks of perchlorate and flame retardants. Adam Teva V'din. Tel Aviv, Israel. June 21-July 1, 2015. 2009 School for Field Studies Field Practicum in Public Health and Environment in Kenya. Coordinated and taught acommunity-based survey of a local community(water, hygiene, health and pesticide use). 6 weeks; Summer, 2009 BU SPH Courses Designed/Taught 2019 EH730: Methods in Environmental Health Sciences (4 credits) 2019 EH866: Risk Assessment Methods (4 credits); Co-taught 2019 with D. Vorhees. 2019 EH750: Water and Health (2 credits). 2018 PH700. Development of Environmental Health On-Line Module June, 2018 2018-present EH807: Environmental Science, Policy and Law(4 credits); co-taught E. Bensen 2018-present MPH Program; Environmental Health Certificate Integrative Learning Experience (ILE) (0 credit) 2018-present MS in Environmental Health Data Analytics. Capstone in Environmental Health and Management(0 Credit) 2017-present EH730: Methods in Environmental Health Sciences (4 credits) 2000-present EH866: Risk Assessment Methods (4 credits); Development of a Proposed Drinking Water Guideline for Wisconsin. Technical support provided to Citizens for Safe Water Around Badger(CSWAB). Methods in Human Health Risk Assessment. September 2018: Did not co-teach 2018. 2011-present EH750: Water and Health (2 credits): Co-Taught with Laura Orlando (2018) 2013-2016 EH725: Analytical Methods in Environmental Health(2 credits) 2010-2015 EH717: Foundations of Environmental Health(3 credits) 4 2005-2010 EH840: Intermediate Toxicology (4 credits). Co-taught. 1993 -2012 EH768: Introduction to Toxicology(4 credits). Co-taught 1993. 1997-2015 EH765: Survey of Environmental Health(4 credits). Co-taught 1997. 2007 Teaching Tool Development An interdisciplinary, case-based learning module for assessment, clean-up and redevelopment of a contaminated site (Romano, M., LaMorte,W., Clapp, R., Heiger-Bernays, W. McClean, M., Schadt, R.). 1997-2000 EH708: Environmental Health(2 credits) GUEST TEACHING External 2016 Lecturer, "20 Years for the Food Quality Protection Act". PPIS, Ministry of Agriculture, Israel. November, 2016. 2016 Lecturer, "Moving from Science to Pesticide Regulation in the US". Mimshak- Environmental Science-to-Policy Fellowships Program The Israel Society of Ecology and Environmental Sciences. Tel Aviv University. November, 2016. 2013 Lecturer, "Developmental Toxicology" in Environmental Toxicology(Biol 241), Clark University. 2010 Lecture, "Metals Toxicology" in Environmental Toxicology(TOXC 5572), Northeastern University. 2009 Lecturer, "Metals Toxicology" in Environmental Toxicology(TOXC 5572), Northeastern University. 2008 Lecturer, "Metals Toxicology" in Environmental Toxicology(TOXC 5572), Northeastern University. 2007 Lecturer, "Metals Toxicology" in Environmental Toxicology(TOXC 5572), Northeastern University. Boston University 2019 Lecturer, "Colloquium in Urban Biogeoscience and Environmental Health" (EH799), September, 2019. 5 2019 Lecturer, "Risk Assessment" in Individual, Community, and Population Health (PH720)BUSPH, Dec,2019. 2019 Lecturer, "Water, Water Everywhere and Not a Drop to Drink" in Methods in Environmental Health (EH730) BUSPH,Nov&Dec, 2019. 2019 Lecturer, "Are your cosmetics disrupting your endocrine system"? in Global Public Health (HS345)BU SAR,November, 2019. 2018 Lecturer, "Regulatory Toxicology of Developmental Toxicants," in Advanced and Emerging Topics in Environmental Toxicology (EH840) BUSPH, Oct, 2019 2018 Lecturer, "Regulatory Toxicology," in Principles of Toxicology(EH705) BUSPH Mar, 2019. 2018 Lecturer, "Risk Assessment" in Individual, Community, and Population Health (PH720) BUSPH, Dec, 2018. 2018 Lecturer, "How Safe is Our Food Supply?", "Where is our Hazardous Waste" in Methods in Environmental Health(EH730)BUSPH,Nov &Dec, 2018. 2018 Lecturer, "Are your cosmetics disrupting your endocrine system"? in Global Public Health(HS345) BU SAR, February, 2018. 2018 Lecturer, "Water Quality and Health" and "Risk Assessment Tools" in Methods in Environmental Health(EH730) BUSPH, October&November, 2018. 2018 Lecturer, "Regulatory Toxicology of Developmental Toxicants," in Advanced and Emerging Topics in Environmental Toxicology (EH840) BUSPH, Oct, 2018 2018 Lecturer, "Regulatory Toxicology," in Principles of Toxicology(EH705) BUSPH Mar, 2018. 2017 Lecturer, "Regulatory Toxicology of Developmental Toxicants," in Advanced and Emerging Topics in Environmental Toxicology (EH840) BUSPH, Oct, 2017 2017 Lecturer, "How Safe is Our Food Supply?" in Methods in Environmental Health (EH730) BUSPH, Nov, 2017. 2016 Lecturer, "Regulatory Toxicology," in Principles of Toxicology(EH768) BUSPH Apr, 2016. 2016 Lecturer, "Dose-Response Assessment," in Risk Assessment Methods (EH866) BUSPH, Apr, 2016 2015 Lecturer, "Regulatory Toxicology of Developmental Toxicants," in Advanced and Emerging Topics in Environmental Toxicology (EH840) BUSPH, Oct, 2015 6 2015 Lecturer, "Regulatory Toxicology," in Principles of Toxicology(EH768) BUSPH, Apr, 2015. 2014 Lecturer, "Regulatory Toxicology of Developmental Toxicants," in Advanced and Emerging Topics in Environmental Toxicology (EH840) BUSPH Oct, 2014 2014 Lecturer, "Absorption of Toxicants," in Advanced and Emerging Topics in Environmental Toxicology (EH840) BUSPH Sept 2014 2014 Lecturer, "Regulatory Toxicology," in Principles of Toxicology(EH768) BUSPH Apr, 2014. 2014 Lecture, "Water and Wastewater," in Foundations of Environmental Health (EH717), BUSPH 2013 Lecturer, "Absorption of Toxicants," in Intermediate Toxicology (EH840) BUSPH Sept 2013 2013 Lecturer, "Regulatory Toxicology of Developmental Toxicants," in Intermediate Toxicology (EH840)BUSPH, Oct, 2013 2013 Lecturer, "Regulatory Toxicology," in Principles of Toxicology(EH768) BUSPH, Apr, 2013. 2013 Lecturer, "Water and Wastewater," in Foundations of Environmental Health (EH717), BUSPH 2012 Lecturer, "Absorption of Toxicants," in Intermediate Toxicology (EH840) BUSPH Sept 2012 2012 Lecturer, "Regulatory Toxicology," in Intermediate Toxicology (EH840), BUSPH Oct, 2012 2012 Lecturer, "Water and Wastewater," in Foundations of Environmental Health (EH717), BUSPH 2012 Lecturer, "Regulatory Toxicology."Principles of Toxicology(EH768)BUSPH, Apr, 2012. 2011 Lecturer, "Absorption of Toxicants," in Intermediate Toxicology (EH840) BUSPH Sept 2011 2011 Lecturer, "Water and Wastewater," in Foundations of Environmental Health (EH717), BUSPH 2011 Lecturer, "Regulatory Toxicology," in Intermediate Toxicology (EH840), BUSPH Oct, 2011 7 2010 Lecturer, "Water and Wastewater," in Foundations of Environmental Health (EH717), BUSPH 2000-06 Lecturer, "Environmental Health"Essentials of Public Health (PH5 10). Undergraduate course in public health. STUDENT ADVISING Doctoral Program Advising Kerry Diskin—Completion of degree—2007 (primary advisor) Meghan Keaney Lynch—Completion of degree—2008 (primary advisor) John Minnery—Completion of degree—2012 Courtney Walker—Completion of degree—2013 (co-advisor) James Watt—Completion of degree - 2016 Stefani Penn—Completion of degree - 2016 Katherine Crawford—2014—Completion of degree—2018 (Primary Advisor) Alexa Friedman—2018—present Beth Haley—2018 -present Ann Carroll—J. Hopkins Univ. School of Public Health(2016—2018 (Ad hoc)) MS Program Advising 2010-2012 Joseph King 2012-2014 Jade Tabony 2013-2014 Emily Wanzer 2015-2016 Charlotte Marsh 2014-2020 Matthew Lewis MPH Program Advising 2000-present Extensive advising of a majority of Environmental Health Concentrators on final career decision-making and capstone work. BOOK CHAPTER Wendy Heiger-Bernays and Kathryn Crawford. Environmental Health Risks and Assessment. 4th edition of the Oxford Handbook of Public Health Practice. Oxford University Press. 2020. ISBN-13 9780198800125 FULL-LENGTH PEER-REVIEWED PUBLICATIONS 1. Heiger-Bernays,W. Tomsho,K.,Basra,K., Petropoulos,Z., Crawford,K.,Martinez,A., Hornbuckle,K. C, Scammell,M.K. (2019).Human Health Risks Due to Airborne Polychlorinated Biphenyls are Highest in New Bedford Harbor Communities Living Closest to the Harbor.Science of the Total Environment. hops://doi.ors/10.1016/..scitotenv.2019.135576 8 2. Crawford K., Clark,B.W.,Heiger-Bernays,W.J.,Karchner, S.,Hahn,M.E.,Nacci,D.E. Schlezinger,J. (2019). Tributyltin disrupts fin development in Fundulus heteroclitus from both PCB-sensitive and resistant populations: Investigations of potential interactions between AHR and PPARy.Aquatic Toxicology. 218. https://doi: 10.1016/j.aquatox.2019.105334 PMID: 31743820 3. Glick,D.A., Goldfarb,J.L., Heiger-Bernays,W.J.,Kriner,D.L. (2019).Public knowledge, contaminant concerns,and support for recycled water in the United States.Resources, Conservation and Recycling.Resources, Conservation &Recycling 150. https://doi.org/10.1016/j.resconrec.2019.104419 4. Crawford,KA., Schlezinger,JJ., Sennett, C.,Craffey,P.,Heiger-Bernays,W. Predictions of polychlorinated biphenyl concentrations in seafood based on long-term monitoring and remediation in New Bedford Harbor,Massachusetts.BioRx 5. Crawford KA, Clark BW,Heiger-Bernays WJ,Karchner SI, Claus Henn BG,Griffith KN, Howes BL,Schlezinger DR,Hahn ME,Nacci DE,Schlezinger JJ. (2019).Altered lipid homeostasis in a PCB-resistant Atlantic killifish (Fundulus heteroclitus)population from New Bedford Harbor,MA, U.S.A.Aquat Toxicol. 2019 May;210:30-43. doi: 10.1016/j.aquatox.2019.02.011.PMID: 30822701 6. Boston, C. M.,Banacos,N.,Heiger-Bernays,W. (2019). Per and Poly-fluorinated Substances: A National Priority for Drinking Water.Public Health Reports. https://doi.org/10.1177/0033354919826567 PMID: 30763146 7. Liebler, J., Basra, K., Ireland, T., McDonagh A., Ressij ac C., Heiger-Bernays W., Vorhees D., Rosenbaum M. (2018). Lead exposure to children from consumption of backyard chicken eggs. Environ Res. 2018 Nov;167:445-452. doi: 10.10 1 6/j.envres. PMID: 30125763 8. Heiger-Bernays,W., Wegner, S., and Dix, D. (2018) High-throughput in vitro Data To Inform Prioritization of Ambient Water Monitoring and Testing for Endocrine Active Chemicals. ES&T http://dx.doi.org/I0.1021/acs.est.7b00014 9. Basra, K., Scammell, M., Benson, E., and Heiger-Bernays, W. (2018). Ambient Air Exposure to PCBs: Regulation and Monitoring at Five Contaminated Sites in EPA Regions 1, 2, 4, and 5. NEW SOLUTIONS: A Journal of Environmental and Occupational Health Policy. March 20, 2018. https://doi.org/10.1177/1048291118763620 10. Tomsho K, Basra K, Rubin S, Miller C, Juang R, Broude S, Martinez A, Hornbuckle K, Heiger-Bernays W, Scammell MK. (2017). Community Reporting of Ambient Air Polychlorinated Biphenyl Concentrations near a Superfund Site, Environmental Science and Pollution Research doi.org/10.1007/s 113 5 6-017-0286-6 11. Penn, S., Arunachalam, S., Boone, S., Harvey, B., Heiger-Bernays,W., Tripodis, Y., Levy, J. (2017). Modeling variability in air pollution-related health damages from individual airport emissions. Environmental Research. July Vol. 156:791-800. https://doi.org/10.1016/j.envres.2017.04.031 9 12. Martinez, A., Hadnott„ B.N., Awad, A.M., Herkert,N.J., Tomsho, K., Basra, K., Scammell, M., Heiger-Bernays, W., Hornbuckle, K.C. (2017). Continuous release of PCBs from New Bedford Harbor results in elevated concentrations in the surrounding air. Environ. Sci. Technol. Lett. DOI: 10.1021/acs.estlett.7b00047. 13. Cowell, W., Vorhees, D., Ireland, T. Heiger-Bernays,W. (2017) Turmeric Consumption as a Pathway of Lead Exposure. Public Health Reports. May/Jun;132(3):289-293. doi: 10.1177/003 3 3 54917700109 14. DiPerna, A., Bhumika Parikh, Zachary Wyner and Wendy Heiger-Bernays (2016). Characterizing Children's Exposure to Urban Garden Soil by Surveying Behaviors and Frequency of Garden Activity.Accepted for Publication 15. Penn, S L., Arunachalam, S., Woody, M., Heiger-Bernays, W., Tripodis, Y., Levy, J. (2017). Estimating State-Specific Contributions to PM2.5- and 03-Related Health Burden from Residential Combustion and Electricity Generating Unit Emissions in the United States. Environ Health Perspect; PMID: 27586513 DOI: 10.1289/EHP550 16. Wegner, S., Heiger-Bernays,W., Dix, D. (2016) Spanning regulatory silos in the U.S. EPA's Endocrine Disruptor Screening Program: Letter to the Editor re: Evans et al. "Should the scope of human mixture risk assessment span legislative and regulatory silos for chemicals?" Sci Total Environ, doi:10.10 1 6/j.scitotenv.2016.02.192 17. Carignan, Courtney; Fang, Mingliang; Stapleton,Heather; Heiger-Bernays, Wendy; McClean, Michael; Webster, Thomas. Urinary biomarkers of flame retardant exposure among collegiate U.S. gymnasts. Environ Int. 2016 Jul 6. pii: 50160-4120(16)30250-1. doi: 10.1016/j.envint.2016.06.03 0. 18. Pennell KG, Scammell MK, McClean MD, Suuberg EM, Moradi A, Roghani M, Ames J, Friguglietti L, Indeglia PA, Shen R, Yao Y, Heiger-Bernays WJ. Field data and numerical modeling: A multiple lines of evidence approach for assessing vapor intrusion exposure risks. Sci Total Environ. 2016 Jun 15;556:291-301. doi: 10.1016/j.scitotenv.2016.02.185. 19. Penn SL, Arunachalam S, Tripodis Y, Heiger-Bernays W, Levy JI. A comparison between monitoring and dispersion modeling approaches to assess the impact of aviation on concentrations of black carbon and nitrogen oxides at Los Angeles International Airport. Sci Total Environ. 2015 Sep 15;527-528:47-55. doi: 10.1016/j.scitotenv.2015.03.147. 20. Kponee KZ, Chiger A, Kakulu II, Vorhees D, Heiger-Bernays W. Petroleum contaminated water and health symptoms: a cross-sectional pilot study in a rural Nigerian community. Environ Health. 2015; 14(1):86. DOI: 10.1186/s12940-015-0073 21. Penn SL, Arunachalam S, Tripodis Y, Heiger-Bernays W, Levy JI. A comparison between monitoring and dispersion modeling approaches to assess the impact of aviation on concentrations of black carbon and nitrogen oxides at Los Angeles International Airport. Sci Total Environ. 2015 Sep 15; 527-528:47-55. 10 22. Carignan, C., Heiger-Bernays,W. McClean, M. Roberts, Stapleton, H. Sj Odin, A. and Webster. T. (2013). Flame Retardant Exposure among Collegiate United States Gymnasts. Environ. Sci. Technol., 10.1021/es4037868 23. Pennell, K. Kangsen Scammell, M., McClean, M., Ames, J., Weldon, B., Friguglietti, L., Suuberg, E., Shen, R., Heiger-Bernays, W. (2013). Sewer Gas: An Indoor Air Source of VOCs to Consider During Vapor Intrusion Investigations. Ground Water Monitoring& Remediation. 3 3:119-126. DOI:10.1111/gwmr.12021 24. Carignan C, McClean MD, Cooper EM, Watkins DJ, Fraser AJ, Heiger-Bernays W, Stapleton HM, Webster TF. (2013). Predictors of Tris(1,3-dichloro-2-propyl) phosphate Metabolite in the Urine of Office Workers. Environment International. 55:56-61. 25. Carignan, Courtney; Abdallah, Mohamed; Wu,Nerissa; Heiger-Bernays, Wendy; McClean, Michael; Harrad, Stuart; Webster, Thomas. (2012). Predictors of Tetrabromobisphenol-A (TBBP-A) and Hexabromocyclododecanes (HBCD) in Milk from Boston Mothers. Environ Sci Technol. Nov 6;46(21):12146-53. doi: 10.1021/es302638d. PMID:22998345. 26. Strauss, H. and Heiger-Bernays, W. (2012). Methodological limitations may prevent the observation of non-Hodgkin lymphoma in bioassays of polychlorinated biphenyls. Toxicol Pathol; doi: [Online 2 May 2012]. doi: 10.1177/019262331244332. 27. Tian Y, Zhou S, Gao Y,Zhou Y, Shi R, Heiger-Bernays W, Ding Y, Wang P, Han S, Shen X. Effects of repeated maternal oral exposure to low levels of trichlorfon on development and cytogenetic toxicity in 3-day mouse embryos. Food Chem Toxicol. 2011 Oct; 49(10):2655-9. 28. Minnery JG, Jacangelo JG, Boden LI, Vorhees DJ, Heiger-Bernays W. (2009). Sensitivity analysis of the pressure-based direct integrity test for membranes used in drinking water treatment. Environ Sci Technol. 43(24):9419-24.PMID: 20000538 29. Heiger-Bernays,W., Fraser, A., Burns, V., Diskin, K., Pierotti, D., Merchant-Boma, K., McClean, M., Brabander, D., and Hynes, H. P. (2009). Characterization and Low-Cost Remediation of Soils Contaminated by Timbers in Community Gardens. Int J Soil Sediment Water. 2009 Jan 1;2(3). PMID: 21804925. 30. Heiger-Bernays,W., C. Menzie, C. Montgomery, D. Edwards, and S. Pauwels. 1997. A Framework for Biological and Chemical Testing for Society. In Environmentally Acceptable Endpoints in Soil. D.G. Linz and D.V. Nakles (Eds.) American Academy of Environmental Engineers. 31. Burstyn JN, Heiger-Bernays WJ, Cohen SM, Lippard SJ. (2000). Formation of cis- diamminedichloroplatinum(II) 1,2-intrastrand cross-links on DNA is flanking-sequence independent. Nucleic Acids Res. 28(21):4237-43. PMID: 11058123 32. Hollis, L.S., W.I. Sundquist, J.N. Burstyn,W. Heiger-Bernays, A.R. Amundsen, S.F. Bellon, K. Ahmed, E.W. Stern and S.J. Lippard. 1991. Mechanistic studies of a novel class 11 of trisubstituted platinum (II) antitumor agents. Cancer Research 51: 1866-1875. PMID: 2004370 33. Heiger-Bernays,W., J.M. Essigmann, and S.J. Lippard. 1990. The effect of platinum complexes on eukaryotic DNA replication. Biochemistry 29: 8461-8466. PMID: 2174701 34. Hollis, L.S., A.V. Miller,A.R. Amundsen, E.W. Stern, W.I. Sundquist, J. Toney, J.N. Burstyn, W. Heiger-Bernays and S.J. Lippard. 1989. Chemical and biological studies of new platinum antitumor agents. J. Inorg. Biochem. 36: 153-167. 35. Iversen, P.L.,W. Heiger, E. Bresnick and R. Hines. 1987. Isolation and expression of the human cytochrome P-450c gene. Arch. Biochem. Biophys. 256: 397-401. WHITE PAPERS & TECHNICAL REPORTS & OPINION PIECES 1. 2. M. Bixby, P. Brochu and W. Heiger-Bernays. Recent Hurricanes Highlight Toxic Chemical Releases. Public Health Post. January 22, 2018. https://www.publichealthpost.org/research/recent-hurricanes-highlight-toxic-chemical- releases-vulnerable-communities/ 3. Heiger-Bernays, W. Review of Risk-Based Pesticide Residues in Israel. Adam Teva V din. 2018. 4. Heiger-Bernays. The Cancer-Causing Chemical Probably in Your Drinking Water. https://www.healthline.com/health-news/cancer-causing-chemical-probably-in-drinking= water#1 5. White, R., Levy, J. and Heiger-Bernays,W. "Another Assault on Responsible Environmental Policy and Climate Change Control." Opinion Piece BU SPH. December 15, 2016. https://www.bu.edu/sph/2016/12/15/another-assault-on-responsible-environmental- policy-and-climate-change-control/ z .o 6. Marsh, C., Schlezinger, J., Heiger-Bernays, W. (2016) Development of an RfD for Alternative Flame Retardant Tris(1,3-dichloro-2-propyl) phosphate using Limited Data. Internal Memorandum(2016, BU SRP). 7. Best Management Practices for Growing Food in Lead Impacted Soils (2014). Posted at Science Gardener Collaborative. http://sites.bu.edu/science gardenercollaborative/ 8. Using ToxPi for development of Categorical Classifications of Toxicological Endpoints (BU SRP, 2013). 9. Massachusetts Department of Environmental Protection(2012). Wind Turbine Health Impact Study: Report of Independent Expert Panel. htlp://www.mass.gov/dep/energy/wind/panel.htm 12 10.National Toxicology Program(NTP) Technical Report Peer Group Panelist (2012). Toxicology and carcinogenesis studies of acrylamide (CASRN 79-06-1) in F344/N rats and B6C3F I mice (feed and drinking water studies).Natl Tox Program Tech Rep. 2012 Jul;(575):1-234. 11. Porter, J. and Heiger-Bernays, W. (2011). Risk Assessment: Vapor Intrusion in a Home Down-Gradient to a Hazardous Waste Transfer Station. Submitted to Framingham Board of Health. April 2. 2011. 12. Bax, D. and Heiger-Bernays, W. (2011). Trend Analysis of Lead in Municipal Compost and Recommendations for Annual Compost Sampling. Submitted to Boston Natural Areas Network and City of Boston, Department of Public Works. April, 2011. 13.National Toxicology Program(NTP) Technical Report Peer Group Panelist (2011). Review of NTP Toxicological Reports Evaluating Carcinogenicity. April, 2011. 14. USEPA FIFRA SAP Participant, 2010. Review of EPA/ORD/NERL's SHEDS-Multimedia Model Aggregate version 3. 15. USEPA FIFRA SAP Participant, 2010. Comparative Adult and Juvenile Sensitivity Toxicity Protocols for Pyrethroids. 16. USEPA FIFRA SAP Panelist, 2008. The Agency's Evaluation of the Toxicity Profile of Chlorpyrifos. htip://www.epa.gov/scipoly/sap/meetings/2008/september/sap0908report.pdf 17. USEPA FIFRA SAP Participant, 2007. Assessing Approaches for the Development of PBPK Models of Pyrethroid Pesticides. htip://www.epa.gov/scipoly/siip/meetings/2007/august/aug 16.pdf 18. USEPA FIFRA SAP Participant, 2007. Review of EPA/ORD/NERL's SHEDS-Multimedia Model Aggregate version 3. htip://www.epa.gov/scipoly/sqp/meetings/2007/august/sqp minutes-aug_1415200 19. USEPA Contaminant Candidate List (CCL) Workgroup, 2002-2005. This group is charged with defining the process used by USEPA to list contaminants for regulation in drinking water. 20. Heiger-Bernays, Vorhees, D., and C. Long. 1999. Indoor Air Guidance for Petroleum- Contaminated Residences. Maine Department of Environmental Protection. 21. Vorhees, D.J., W.J. Heiger-Bernays, D. Murray, and R.E. Dodson. 1998. Trial Guideline for Protecting Residents from Inhalation Exposure to Petroleum Vapors: Trial Period Findings. Prepared for the State of Maine Department of Environmental Protection. 13 22. Vorhees, J.D., W.J. Heiger-Bernays, M.D. McClean. 1997. Human Health Risk Associated with Cigarette Smoke: the Link Between Smoke Constituents and Additives. Prepared for the Medical Foundation, Boston, MA. 23. Menzie, C.A., W.Heiger-Bernays, C.R. Montgomery, D.G. Linz, and D.V. Nakles. 1996. Development of an ecological risk assessment framework based on contaminant availability. "Ecotalks- Environmental Contaminants through the Macroscope." Wuerz Publishing Ltd., Winnipeg, MB, Canada. 24. Cura, J.J.,W. Heiger-Bernays, and K.W. Buchholz. 1995. Draft Guidance on Managing Dredged Material Contaminated with Dioxins and Furans. Submitted to USEPA Oceans and Coastal Protection Division, Washington, DC 25. Technical review of document entitled: "Health Risk Literature Review and Dose-Response Assessment for Dichloromethane (Methylene Chloride)."Abt Associates, Inc. 2012 26. Risk Assessment support for Framingham Board of Health. Indoor Air Risk Characterization for Home Impacted by General Chemical Hazardous Waste Transfer Facility. 2010-2015. 27. Toxicology & Excellence in Risk Assessment Peer Review: Health Canada Screening Level Assessments of Common Chemicals. TERA, 2008, 2009. 28. USEPA External Peer Review: Estimating Perchlorate Intakes from Food and Drinking Water Using the NHANES Biomonitoring Data and UCMR 1 Occurrence Data. Office of Drinking Water. October, 2008. 29. Review of the Human Health Risk Assessment for the Kiln-Related Emissions at the Holcim Trident Cement Plant at Trident, MT (Montanans Against Toxic Burning; 2006). 30. Exposure sources, measurement and classification &risk communication for residents to arsenic in and around Prairie Grove, AK. (J Snow Inst. 2005-2006). 31. Support for the Toxicological and Exposure Assessments of PCBs from fish consumption; Rest of River, GE Housatonic Risk Assessment (H. Strauss/USEPA, 2004). 32. Derivation of an acute "RfDs" for arsenic and hexavalent chromium at the Henry Woods and Sons Former Paint Factory Site (Menzie-Cura&Assoc., 2000). 33. Post-remediation Risk Assessment of Lead and Chromium Pigments at the Henry Woods and Sons Former Paint Factory Site (Menzie-Cura&Assoc., 2000-2004). 34. Development of Guideline for Protecting Residents from Inhalation Exposure to Petroleum Vapors: Prepared for the State of Maine Department of Environmental Protection(1999). INVITED TALKS AND WEBINARS (2010-2019) 14 2019 Heiger-Bernays, W. Climate Change and Toxic Releases. Massachusetts Association of Health Boards 23rd Annual MAHB Certificate Program. Nov. 10 & 17, 2019. 2019 Heiger-Bernays, W. The Challenge of Federalism: the Status of PFAS Drinking Water Regulations. ISCHE, Merida, Mexico. January 9. 2018 Heiger-Bernays, W. PFASs in Drinking Water and Role of BOH. Massachusetts Association of Health Boards 23rd Annual MAHB Certificate Program. Nov. 10 & 17, 2018. 2018 Heiger-Bernays, W. Development of Per- and Poly-Fluoroalkyl Substances (PFAS) Guidelines. Society for Risk Analysis—New England. June 13, 2018. 2018 Heiger-Bernays, W. Building Sustainable Urban Communities from the Ground Up University Park campus of Penn State University. June 7, 2018. 2018 Down the Drain with PFAS: The Latest on Testing, Measuring, and Mitigating Community Water Contamination. Webinar. BU Superfund Research Program partnership with Collaborative on Health and the Environment(CHE). May L, 2018. https://www.healthandenvironment.org/webinars/96430 2017 Goldfarb, J., Glick, D., Heiger-Bernays, W., Kriner, D., Perlin, A.,Integrating Science, Health and Policy to Engineer Global Sustainable Water Access. Pardee Center for Long Range Planning. October 25, 2017. 2017 Heiger-Bernays, W. Per- and Poly-Fluoroalkyl Substances (PFAS) Potential Relationships Between Endocrine Effects. Toxics Use Reduction Science Advisory Board. October, 2017. 2017 Heiger-Bernays, W. "Healthy Fish, Healthy People". Think. Teach. Do. For the health of all. BU. October 12, 2017. 2017 Heiger-Bernays, W. "Research Translation Structures are Integral to Improving Children's Health." International Society for Children's Environmental Health. Whidby Island, WA, July, 2017. 2017 Heiger-Bernays, W. Usage of Fisheries Resources By At-Risk Communities in the United States; Community-Based Social, Ecological, and Health Assessments. AAAS Annual Meeting, Boston. February, 2017. 2017 "Screening for Endocrine Bioactivity in Source Water". Environmental Working Group. Washington, D.C. January 2017. 2016 "Enough with the lead...."Video of statements by researchers and public health practitioners about lead in our air, water, soil and food. Created by R. Reibstein. 2016 Toxics and Health. Lexplore Sustainability Fair. Oct. 2016. 15 2016 Addressing Environmental Health Issues Facing Boston-Area Gardeners. NIEHS PEPH Webinar on Urban Gardening. May 2016. 2016 1,4 Dioxane in Massachusetts: A Case Study Water Innovation-An Integrated Approach to Sustainable Solutions. NIEHS Superfund Research Program Webinar Series—April, 2016. https://www.niehs.nih.gov/research/supported/centers/srp/events/riskelearning/water inn ovation/index.cfm 2016 "Preventing the Next"Flint". BU SPH Superfund Research Program and Environmental Health Department sponsored seminar. Feb 12, 2016 2016 A Guide to Tap Water's Weird Flavors LiveScience (4/16)Wendy Heiger-Bernays, PhD, http://spr.ly/6000BIaj o 2015 Participant in Air, Earth, and Water: Elements of Health and the Urban Environment. October 15, 2015. Boston University. https://mail.google.com/mail/u/0/#search/October+15+Cities/1504ce9be0a5dI Of 2015 Cumulative Risk Assessment Methods for Pesticides. Israel Ministry of Health. Tel Aviv, Israel. June, 2015 2015 Heiger-Bernays, W. (2015). Chemicals, Products, and Health: Global Challenges. BU F. Pardee Center for the Study of Long-Range Future. 2014 Heiger-Bernays, W. What does the Science Say About Health Impacts of Wind Turbines?Austrian Wind Energy Association. Vienna, December. 2014. 2014 Heiger-Bernays, W. Derivation of TCE Toxicity Values and Implications for Risk Management. Kentucky Department of Environmental Protection. May 2014. 2014 Heiger-Bernays, W. and Scammell, M. 1,4 Dioxane Health Risk and Regulation. Eastham Public Meeting. Eastham, MA. February 11, 2014. 2014 Heiger-Bernays, W., M. Ramirez-Andreotta and S. Martin. Healthy Urban Gardens: Your Soil Health and You. The Collaborative on Health and the Environment. April, http://www.healthandenvironment.org/partnership -calls/1443 8 2014 Grace, S., and Heiger-Bernays, W. Report and Status Update from the Expert Panel on Wind Turbines and Health. Massachusetts Wind Working Group. NE Society for Risk Analysis, January. 2013 Heiger-Bernays. Minimizing Health Risks Associated with Exposure to Lead- containing Municipal Compost. Boston Composts! BNAN, Boston. March, 2013. [Invited Oral Presentation] 16 2013 Heiger-Bernays. Minimizing Health Risks Associated with Exposure to Municipal Compost. Boston Composts! BNAN, Boston. March, 2013. 2012 Manwell, J., Grace, S., and Heiger-Bernays, W. Report from the Expert Panel on Wind Turbines and Health. Massachusetts Wind Working Group. Waltham, MA. 2011 Heiger-Bernays. W. Human Health Risks to Urban Garden Soils. Pilot Urban Agriculture Project on four City-owned Properties in South Dorchester. The Boston Redevelopment Authority (BRA) and Department of Neighborhood Development (DND). Boston, MA. 4/14/11. 2011 Heiger-Bernays, W. Decreasing Exposures is the "Root" to Decreasing Risk. Society for Risk Analysis. Boston, MA. 2011 Heiger-Bernays, W. Gardening in Urban Soils. Waste Site Advisory Committee meeting. Massachusetts Department of Environmental Protection. Boston, MA. www.mass.gov/dep/cleanup/laws/I I I food.ppt gov/dep/cleanqp/laws/ Heiger-Bernays, W. Risk and Regulation Beyond Bis Phenol. The Science and Policy of BPA. AEI Center for Regulatory Studies. Washington DC. June. CONFERENCE ABSTRACTS (2006-present) 2019 Crawford, K., Badri, M.,Almberg,D., Heiger-Bernays W. A Meal: The Ultimate Complex Mixture. SETAC North America 40th Annual Meeting,2019. Toronto, Ontario, CA. 2019 Schlezinger JJ, Hyotylainen T, Boston C,Heiger-Bernays W, Webster TF. PFOA induces liver and serum dyslipidemia in a humanized PPARa mouse model fed an American diet. SETAC North America 40th Annual Meeting, 2019. Toronto, Ontario, CA. 2019 W. Heiger-Bernays, T. Hyotylainen, C. Boston, T. Webster, J. J. Schlezinger, PFOA induces liver and serum dyslipidemia in a humanized PPARa mouse model fed an American diet. SETAC North America Focused Topic Meeting, August, 2019. 2018 Erin Polka, Pepper Bowen, Wendy Heiger-Bernays. Improving Health in Environmental Justice Communities with Data, Good Food and Water. American Geophysical Union Annual Meeting. December, 2018. 2018 Wendy Heiger-Bernays, Temana Andalcio Aguilar, Ashleane Alabre,Neel Aluru, Ann Aschengrau, Jared Goldstone, Mark Hahn, Sibel Karchner, Susan Korrick, Jonathan Levy, Michael McClean, Stefano Monti, Madeleine Scammell, Jennifer Schlezinger, John Stegeman, Sandor Vajda, Jean van Seventer, Veronica Vieira, Jessica Wilson, David Ozonoff, and David H. Sherr. Early life exposure and long term effects of Superfund chemicals in Southeastern Massachusetts and New Bedford 17 Harbor: Boston University Superfund Research Program. NIEHS Superfund Research Program Annual Meeting, Sacramento, CA,Nov 2018. 2017 Kathryn Crawford, Bryan Clark, Diane Nacci, Mark Hahn, Jennifer Schlezinger, Wendy Heiger-Bernays. "Healthy Fish, Healthy People: How fish can inform our understanding of effects of metabolism disrupting compounds (MDCs) exposure on wildlife and human health"Platform Presentation. Society of Environmental Toxicology and Chemistry, North American Meeting, Minneapolis, MN,Nov 2017. 2017 Kathryn Crawford, Bryan Clark, Diane Nacci, Mark Hahn, Jennifer Schlezinger, Wendy Heiger-Bernays. "Healthy fish, healthy people: Ecological and human health impacts of early life exposures to endocrine disruptors on metabolic and bone development". Poster Presentation. Society of Environmental Toxicology and Chemistry,North American Meeting, Minneapolis, MN, Nov 2017 2017 Wendy Heiger-Bernays, Kathryn Tomsho,Zoe Petropoulos, Komal Basra, Kathryn Crawford, Keri Hornbuckle, Andres Martinez, and Madeleine K. Scammell. Volatile PCB Health Risk: Living next to the largest marine Superfund site in the USA. Oral Presentation. NIEHS Superfund Research Program Annual Meeting. Philadelphia. December, 2017. 2017 Kathryn Crawford, Bryan Clark, Diane Nacci, Mark Hahn, Jennifer Schlezinger, Wendy Heiger-Bernays. Healthy fish, healthy people: Using fish to understand ecological and human health impacts of early life exposures to Superfund chemicals on metabolic and bone development. Poster Presentation. North Atlantic SETAC Meeting, June 14-16, 2017. Amherst, MA. 2017 Jennifer J Schlezinger, Charlotte Marsh, Stephanie Kim, Wendy Heiger-Bernays (2017). The organophosphate flame retardant triphenyl phosphate disrupts bone re/modeling in adult and perinatally exposed female mice. Poster presentation Society for Toxicology Annual Meeting, 12-15 March, 2017. Baltimore, MD; Abstract#2213 2016 W. Heiger-Bernays, S. Wegner, D. Dix. (2016). Screening for Endocrine Bioactivity in Ambient Water Informs Prioritization of Monitoring and Testing for Endocrine Active Chemicals in Water. Presentation SETAC World Congress/Annual Meeting, 6-10 Nov, 2016. Orlando, FL; Abstract#3 97 2016 Martinez, A., Hadnott„ B.N., Awad, A.M., Herkert, N.J., Tomsho, K., Basra, K., Scammell, M., Heiger-Bernays, W., Hornbuckle,K.C. (2017). Continuous release of PCBs from New Bedford Harbor results in elevated concentrations in the surrounding air. Presentation SETAC World Congress/Annual Meeting, 6-10 Nov, 2016. Orlando, FL. 2016 M. Scammell, K. Basra, K. Tomsho, C. Miller, S. Broude, A. Martinez, RJ. Juang, KA. Vilandry, K. Hornbuckle,W. Heiger-Bernays (2016) Community Engagement and Research Translation of PCB monitoring in ambient air around New Bedford 18 Harbor, MA.9th International workshop on PCBs. Japan http://ee- net.ne.jp/-pcb20l6e/ 2016 K. Tomsho, P. Craffey, W. Heiger-Bernays (2016). Examining PCB Concentrations in New Bedford Harbor Quahogs for Human Risk Implications. AEHS Soils, Sediment, Water&Energy,Amherst, MA. October 2016 W. Heiger-Bernays, M. Scammell, K. Basra, K. Tomsho, C. Miller, S. Broude, A. Martinez, RJ. Juang, KA. Vilandry, K. Hornbuckle, M. Scammell (2016) Understanding and Communicating Data: PCB Concentrations in Ambient Air Around New Bedford Harbor, MA. AEHS Soils, Sediment, Water&Energy, Amherst, MA. October 2014 K. Crawford, Wendy Heiger-Bernays, and Mark Hahn. Evidence of Resistence to AhR-mediated effects of aromatic hydrocarbons in Atlantic killifish (fundulus heteroclitus) in the Island End River, Chelsea, MA. Eigth International PCB Workshop, Woods Hole, MA. 2014 Courtney C. Carignan, Wendy Heiger-Bernays, Michael D. McClean, Andreas Sj odin, Heather M. Stapleton, Thomas F. Webster. Gymnast Exposure to Flame Retardants. International Society of Environmental Epidemiology. Seattle, WA. September. 2013 Catriona Wilkey and W. Heiger-Bernays. Chemical pesticide-use in community gardens in the Boston area. APHA(2013). Poster 2013 W. Heiger-Bernays.,J. Tabony, P. Barrett, R. Kim. Characterization of Lead, Arsenic and PAHs in Community Gardens and Municipal Compost: Using Science to Guide Risk Management. SETAC 2013. Nashville, Platform. 2013 Kponee K., Vorhees D., Heiger-Bernays W., Exposure to Highly Contaminated Water in a Rural Nigerian Village. Oral Presentation: Annual Meeting of the Society for Risk Analysis. December 2013. 2012 Jennifer Ames, Kelly G. Pennell, Madeleine Kangsen Scammell, Brittany Weldon, Leigh Friguglietti, Eric Suuberg, Rui Shen, Michael D. McClean, Wendy J. Heiger- Bernays. Sewer Gas: An Indoor Air Source of VOCs to Consider During Vapor Intrusion Investigations. 28th Annual International Conference on Soils, Sediments, Water, &Energy. (2012)Platform 2012 Heiger-Bernays, W., Tabony, J., Chambless, D., Chien, J., Burns, V., Dick, J., Estes, E., Fitzstevens, M., and Brabander, D. (2012). Municipal Compost: Towards Designing Best Practices for Managing Facilities and Application. 28th Annual International Conference on Soils, Sediments, Water, &Energy. Platform 2012 Minnery, J., Boden, L., Clapp, R., Jacangelo, J., and W. Heiger-Bernays. "Health Risks Associated With The Frequency Of Membrane Integrity Testing Using QMRA 19 And Projected Declines In Removal Of Oocysts"American Water Works Association's (AWWA) Water Quality Technology Conference (WQTC) in Toronto, Ontario, 2012. 2011 Dan Brabander, Emily R. Estes, Maia Fitzstevens, Jiayang Chien and Wendy Heiger-Bernays. Geochemically fingerprinting sources in the urban compost stream: Towards designing best practices for managing facilities and application. Geological Society of America Annual Meeting, Oct. 12, 2011 Minneapolis, MN. Intersection of Geology and Health: Impacts of Geologic Materials on Public Health. 2011 Vorhees, D., Strauss, H., Heiger-Bernays, W., Gopinathan, B., Oruchin, E., Stirret t-Wood, G., Igbara, J., Cowell, W. Chien, J. Dong, J. Health Risk Assessment of Exposures Associated with Nigerian Oil Fields. Society for Risk Analysis, 2011. 2011 Carignan, Courtney,Abdallah, Mohamed A., Wu,Nerissa, Heiger-Bernays, Wendy, McClean, Michael D., Harrad, Stuart, and Thomas F. Webster. Predictors of HBCDs and TBBPA in Milk from Boston Mothers. Brominated Flame Retardants, 2011. Poster. 2011 Kraj ewski, A.K., Cody, G., Heiger-Bernays, W.Food Safety and Emergency Planning for Retail Food Establishments. National Environmental Health Association Annual Meeting, 2011. Poster. 2008 Heiger-Bernays,W., Fraser, A., Burns,V., Diskin, Maxfield, R., Boudreau, D., Brabander, D., and Hynes, H. P. A Practical Approach to Addressing Urban Garden Soil Contamination. . 24th Annual International Conference on Soils, Sediments and Water, 2008. Platform. 2007 Heiger-Bernays,W. and Stepenuck, L. Unintended conversion of private drinking water wells to PWS. New England Private Well Symposium, RI, 2007. 2006 Keaney-Lynch, M. and Heiger-Bernays,W. Protection of obese and diabetic members of the population through refinement of the reference dose. APHA, 2006. Boston, MA 2006 Diskin, K., Heiger-Bernays, W., Price, P. Comparison of model predictions of absorbed pesticide dose to biomonitoring data. Society for Risk Assessment, 2006. 2006 Romano, M., LaMorte,W., Clapp, R., Heiger-Bernays, W. McClean, M., Schadt, R. "An interdisciplinary, case-based learning module for assessment, clean-up and redevelopment of a contaminated site" APHA, 2006. COMMITTEES AND ACADEMIC ADMINISTRATION Boston University 2015-16 Faculty Advisory Board Member, Boston University Initiative on Cities 20 Boston University School of Public Health 2019-present Appointments and Promotions Committee 2017-present Academic Certificate Education Committee 2005-2018 MPH Practicum Committee 2000-2011 Academic Education Committee 2012-2013 Vice co-chair, Faculty Senate 2009-2012 Faculty Senate Ad hoc member 2007-2009 Gender Equity Task Force member 2000-2001 Advising Committee Member Department of Environmental Health 2018 Associate Chair 2009-2018 Director, Environmental Health MPH program 2016-2018 Environmental Health Certificate Director 2006-2019 Environmental Health Curriculum Committee 2012-2013 Chair, Committee to Develop MS Program 2010-2011 Strategic Planning Committee PROFESSIONAL ASSOCIATIONS AND LEADERSHIP POSITIONS Academic Member, External Advisory Committee, Oregon State University Superfund Research Program. 2014—2017. Member, External Advisory Committee, Massachusetts Institute of Technology, Environmental Health Program, 2015—present. Technical Contributor, Mystic River Watershed Association, 2012-2018 Member,New England Alliance for Public Health Workforce Development, 2000-2006 Governmental Chair, Lexington Board of Health,2005-present Member, Lexington Board of Health, 2002-2005 Member, Massachusetts Department of Environmental Protection (MassDEP), Science Advisory Committee, Office of Research and Standards, 2018-present. Member, Massachusetts Department of Environmental Protection (MassDEP), Waste Site Cleanup Advisory Committee 2005-present. Member, Toxics Use Reduction Institute(TURI), Science Advisory Board, 2017-present. Member, Technical Advisory Board, California Energy Commission, (2017). Member, Massachusetts Department of Environmental Protection, Wind Turbine Noise Technical Advisory Group (2014-2016). www.cbuilding.org/project/massdep-wind- turb ine-and-no is e-te chnical-advi sory-group Member, USEPA Science Advisory Board 2012. To conduct an advisory activity related to the development of a maximum contaminant level goal (MCLG) for perchlorate. 2012-2013. Panelist, National Toxicology Program(NTP) Technical Report Peer Group. Review of NTP Toxicological Reports Evaluating Carcinogenicity. April, 2011. Panelist, USEPA FIFRA Science Advisory Panel. Review of EPA/ORD/NERL's SHEDS- Multimedia Model Aggregate version 3. 2010 21 Panelist, USEPA FIFRA Science Advisory Panel. Comparative Adult and Juvenile Sensitivity Toxicity Protocols for Pyrethroids. 2010 Panelist, USEPA FIFRA, Science Advisory Panel. The Agency's Evaluation of the Toxicity Profile of Chlorpyrifos. 2008 http://www.epa.gov/scipoly/sap/meetings/2008/september/sapO908report.pdf .o ., o Panelist, USEPA FIFRA Science Advisory Panel. Assessing Approaches for the Development of PBPK Models of Pyrethroid Pesticides. 2007 http://www.epa.gov/scipoly/sap/meetings/2007/august/aug_16.pdf Panelist, USEPA FIFRA Science Advisory Panel. Review of EPA/ORD/NERL's SHEDS- Multimedia Model Aggregate version 3. 2007 http://www.epa.gov/scipoly/sgp/meetings/2007/august/sgp minutes_aug_14_15_2007.pd f Member, USEPA Contaminant Candidate List(CCL) Workgroup, This group is charged with defining the process used by USEPA to list contaminants for regulation in drinking water. 2002-2005. FELLOWSHIP AWARD AND GRANT REVIEWS Fellowship Reviewer, AAAS, Science and Technology Fellowships. 2018 Grant Reviewer, US. Environmental Protection Agency STAR Fellowship Study Section: Public Health, Water Quality Subsections, 2000, 2002, 2010, 2012 External Reviewer, Health Canada. The Wind Turbine Noise & Health Study(WTNHS). 2005 OTHER PROFESSIONAL ACTIVITIES 2016 AAAS Symposium Planning Committee: "Obesity: From Biology to Policy." https://www.aaas.org/event/stpf/obesity-biology-policy Peer Reviewer Environmental Health Perspectives (2008-present) Environmental Health Journal(2010-present) Landscape and Urban Planning(2018) Environment International (2017) NewSolutions Journal (2009-2011) Journal of Environmental Science (2006-2008) Journal of Exposure Science and Environmental Epidemiology (2009-present) Professional Affiliations Society of Toxicology International Society for Children's Health and Environment. Vice President 2019-2021 International Society for Children's Health and Environment. 2018 Meeting Planning Committee Society of Environmental Toxicology and Chemistry Society for Risk Analysis—New England Chapter 22 American Association for the Advancement of Science (AAAS) COMMUNITY EXPERIENCE AND CITIZENSHIP Annual volunteer judge for the Boston Latin Academy's Science Fair Supported residents in communities impacted by hazardous waste in Massachusetts, Vermont, New Hampshire, Maine, Rhode Island,New York, Pennsylvania, Illinois, Kentucky,Montana, Colorado, Wisconsin with research translation tools and information on an as-needed basis. Unfunded. Work experience in Canada, Israel, Kenya,Nigeria. 23 TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee a 0 of Interest.- Conservation Commission Full Name: Ralph (Duke) BItskO Preferred Title M r. (please circle):Mr./Ms./Mrs./0ther Home Address, Lengffi of Residence 23years in Lexington: Current Occupati on.,, la ndscape architect Work Address, Phone Number(s): Home Work. Fax Number(s), Email Address-, Comments: Mu wmmmmmouuuuuuuuuuuuuummmur rof I fraram I hO I I A Members of Town boards and committees,as defined by the Conflict of Interest Law, M.G.L. C# 268A,must abide by the standards of conduct as set forth by the Massachusetts State Ethics Conunission. Within 30 days of appointment,and annually thereafter,committee members must acknowledge receipt of the Summary of the conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries,and for completing the online training on the individual. You will be P Wed additional information by the Town Clerk pertaining to this law and recently enacted rovi education and trauung re uirements. 4816,12020 Si natuare: Date: G',A02,S&C's Application TOWN OF EXINGT N APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee Con se rvation Commission of Interest, * Full Name: David E Lan,w se h Preferred Title Dr. (please circle):Mr./Ms./Mrs./Other Home Address-, Length of Residence 0 32 years in Lexington: .............' Current Occupation: Environmental/Water, Engineer MI Work Address: Phone Nurnber(sl Home: Work. Fax Number(s). Email Address-, I am interested in continuing to serve on the Conservation Commission,, I feel that the combination of my relevant Comments: professional skills and personal interest fry environmental quality equip me well to serve Lexington m this role ...................................... Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the 'Individual. You will be p *ded additional information by the Town Clerk pertaining to this law and recently enacted rovi I education and training requirements. .7 111 DIM AII N1 INR 6�-04�r 11119111111,111 It'111I ID "I""I"I'll DICA771C 7-IREDID-41BIF-N33 19-AND21I4& 3-14-200"20" Signature: Date.- GHACI,B&Cs Application TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: Conservation Commission Full Name: ho ly Beth Samuels Preferred Title(please circle): Mr./Ms./Mrs.`OtherMs. Home Address- Length of Residence in Lexington: _16 years Current Occupation.: Landscape Designer Work Address: Phone Number(s): Home,: Work: Mobile Fax Number(s):_n/a Email Address 0.0 Comments: I have been filling in a position vacated in December 2019 and would like to 1% 1 continue my service ror the next three year period. RECEIVED MAR Z 0 2020 TOWN TOANAGERS OFFICE TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee Lexington Historical Comm ission of Interest: Full Name.- Samuel Levi Doran Preferred Title Mr. (please circle):Mr./Ms./`"Mrs./Other Home Address: Length of Residence 0 23 yea rs in Lexington: Current Occupation: Political Reporter Work Address: Phone Number(s): Home- Work Fax Number(s).- Email Address: Comments: All �� ` �71t# CAP O-)r- Tfic& CA4414 df:�' ..................................... /.*.y*Mfej4A-) Members of Town boards and committees,as defined by the Conflict of Interest Law,M.G.L. c. 268A,must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment,and annually thereafter,committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, 7b 7M5 and thereafter must provide documentation of biennial completion of the on-line training (-CC(OAL required by the Conflict of Interest Statute.The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted HFV��ve education and training requirements S ignature: Date: ........... GA02;'B&C's Appfication RECEIVED MAR I 1 2020 -TOVVN MANAGERS OFFICE 7 h 11 II rY i r 7 r a, 1 uil cl!ttttcd tc of ('5,;Ompletton Sll Stet+ S Comm��1Qn V, f J ontuct Interest Law J 1 � � u Oamuct lebt, Moran „ Member U Lexington Historical Commission Town of Lexington ba.0 completeb the coutUrt of 3utcre, law oultne training program ott 3/5/2020 t r ri V e e I . u 0 RECEIVED TOWN OF LEXINGTON MAR 10 2020 APPLICATION OR REAPPOINTMENT FOR BOARD/COMM T f KjWRA g PEKE Board/Committee Historical Commission of Interest: RR Full dame.. David Ross Kelland .......... .... .... P referred Title (please circle): r./ s.)' rs. t'rer Home address: w Lenotla of Residence 57 in Lexill=t n: -o.years .,.... .l-..... ....... ." --—-------------- Current Occupation-. Retired ............... ............... ............... .......... ............. ......11)��,,'','�...............................................................................................................................................................................- Work,address: . `li ne Nurnber s : H nae: Work: Fax Number s). . . ........ Ernail Address: u 25 years as Chair, application supported by current Chair, Marilyn Fenollosa Members ofTown boards and committees.as defined bv`the+C' n`liet of Interest Laws. M.G.L. c. 68A, nest abide by the standards of condUCt as set forth by the MassachLISMS State Ethics Commission. Within 30 da-s of appointment.and annually, thereafter,committee members 111LI t ackn wledae receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide d ctimentati n of biennial completion of theon-line training regU red by the Conflict of Interest Statute.The law places responsibility for acknowledging receipt ofthe SU naaries. and for comp tie anline training n the ind vid.gal. You will be prc Tided additional information by the"I"own Clerk pertaining t this lawn and recentl �enacted education and training requirements. ill,li��Oq Signature-. .......-—-- G A02 B&C'S Appi icaatton �— L .�. 4-0 /O(t FF IN. TOWN OF LEXINGT N APPLICATION FOR REAPPOINTMENT FOR BOARD COMMITTEE MEMBERSHIP Board/Committee Historical Commission of Interest: Full Name: Diane Purley Preferred Title Ms. (please circle):Mr./Ms.`/Mrs./Other Home Address.- Length of ResidenceJ..A in Lexington.- I;e i years Current Occupation: Community organizer mn Work Address: na Phone Number(s): Home: Work,- Fax Number(s): Email Address: Comments-, I helped lead the historic preserva tion effort to create a Neigh Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A,must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute.The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be p ided additional information by the Town Clerk pertaining to this law and recently enacted provided education and training requirements. Signature: Diane Pursley Date:3/5/2020 I%jr GA02,1 B&Cs,Appi ication MAR 0 9 2020 TOWN MANAGMS OFFICE RECEIVED MAR 16 202o TOWN MANAGERS OFFICE March 13., 2020 Mr.James J. Malloy Manager,Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Mr. Malley: I am writing to apply for a volunteer position on the Lexington Historical Commission. I am a 5-year resident of Lexington and live in the historic Munroe Hill neighborhood. For twelve years I served as the Executive Director of the Lexington Historical Society and thereafter I served as Director of Canterbury Shaker Village in New Hampshire. I have a longstanding interest in preserving the rich history of Lexington. It would be a RWO I p ilege to contribute to that end by service on the Historical Commission. I currently serve as riv an Associate Member of the Historic Districts Commission,a position that complements the work of the Historical Commission. My resume is attached,and I have listed my contact Information below.Thank you for your consideration. Sincerely, Susan Bennett Susan Bennett Professional expertise,* 0 Non-profit administration and strategic planning,,with a focus on historical organizations 0 Archives,collections and exhibit management 0 Project management for renovation,restoration and adaptive re-use of historic structures Work experience, * 2020,—Volunteer, City of Boston Archives. Duties include cataloging and digitizing collections, * 2017........... 2019- Executive Director,Canterbury Shaker Village,New Hampshire 2019-2020.—Special Projects Manager and Board Consultant, Canterbury Shaker Village I . i Originally engaged on January 1, 2017 for a six-month tenure as nterim,*,tenure extended at the request of the Board of Trustees o Responsible for all aspects of the Village's operations, including financial management, development, buildings and grounds, interpretive and exhibit programs,collections,museum More, food service, collaborative programs Worked with the Board and committees to develop a long-term strategic focus for the Village, including a path to financial sustainability o, Served as ambassador for the Village to the local and wider New Hampshire community 2004-2017—Executive Director,, Lexington Historical Society, Massachusetts c) Completed the adaptive re-use project for the Lexington Depot,project manager for the renovation and restoration of three Colonial structures.- Buckman Tavern,the Hancock-Clarke House,Munroe Tavern ,r,), Strengthened the Society financially by retiring major debt, 'improving fundraising, and rationalizing use of assets o Assisted with re-invigorating the Board with new members,and an in proved committee structure Developed a year-round agenda of programs and events Supervised a complete reorganization of the archives and curatorial collections, including new and renovated facilities,,creating catalogs and finding aids, and embarking on a program of professional conservation o Developed a professional staff to supplement what was formerly a largely volunteer-driven organization ,o Active in the Lexington community and beyond as chief ambassador for the Society 0 2000-2004—Simmons College Archives Management program,served in various intern positions and as Archivist of the Bedford Historical Society 0 1996-2000Executive Director, Massachusetts Appleseed Center for Law and Justice, a non-profit lavereform group 0 1987-1996—attended and graduated from Yale Law School while raising two children,then volunteered in the Family Law Court In Middlebury,VT 977-1 Aetna Life and Casualty,Hartford, CT—served in 'Increasingly responsible executive positions until departing to attend lava school Education: 0 'Yale College, B.A. with n,a,'or in American Studies • Yale Laver School,J.D. Admitted to the Massachusetts Bar 0 Simmons College, M.L.S. with concentration in archives management b L .,_ ._ ,_ __ ,... .._,,,,,,,,, � ................. ..... .•• ,,.,,NUD.. ,,,, �IF�FYJLI UL/IUI�MM�MYYN/IMMYN/dVY./'D//'„ �.. Cathy Severance From: Cathy Severance Sent: Monday,, March 23,,,,2020 31:48 PM To: Cathy Severance Subject: W application Cathy Severance PH.- 781.698.4544 cseveranceO-1exin,qtonma,,-qov From: Robert Rotberg [mailto:rirotberg@gma�I.com) Sent: Friday, March 13., 2020 1:11 PM To.*Cathy Severance<cseverance@1exingtonrna.gov> Subject-.application Cathy Here "is a scan ot my application. A brief No followsVbAi Thanks Brief Bio: iRobert I. R t r iiiiiis Town Meeting member since 1973 School Committee member, 1974-1977 Assistant Professor of History, Harvard, 1961-1968 Professor of History and Political Science, MIT, 1968-1987 Academic Vice-President, Tufts, 1987-1990 President, Lafayette College, 1990-1993 President, World Peace Foundation, 1993-2010 now Emeritus) Adj. Professor, Harvard Kennedy School, 1993-2010 Editor, Journal of Interdisciplinary History, 1970-2020 Fellow, American Academy of Arts and Sciences Fulbright Distinguished Professor, Carleton and Waterloo Universities (Canada), 2012-2013; University of Sao Paulo (Brazil), 2016-2017 author of a number of books of history and politics 1, - Cathy Cathy Severance PH*- 781.698.4544 cseveranc ell exinz tonma.gov __---Original Message----- From.- Robert Rotberg, [rnailto.rirotberFQ-,amail.com] Sent: Tuesday, March 10, 2020 12:13 PM To: Town Manager<Lana ger@lexi*njZtonma.pov> Subject: application forms For the Historical Commission opening. Are they available on line, or can you please send one to me? I any a long time professor of history and editor of a historical journal. And a 45 year member of Town Meeting, Robert Rotberg 14 Barberry Rd 02421 <Committee application- SELECT BOARD LJ P DATED.pd f, 3 Ca th Severance From: Cathy Severance Sent: Monday,, March 23,,2020 3-048 PM T o-. Cathy Severance Subject: FW- application forms 1W 6Z6V Cathy Severance PH: 781.698.4544 cseveranceQ1exin-qtonma,gQv From,: Robert Rotberg [mailto-.rirotberg@gmaii.com) Sent: Friday, March 13, 2020 2:25 PM To: Cathy Severance<cseverance@1ex1ngtonrna.gov> Subject:Re:application forms Cathy Here is a scan of my application. A brief bio follows Thanks Brief: 1'o*. iRobert 1. Rotber wiibm Town Meeting member since 1973 School Committee member, 1974-1977 Assistant Professor of History, Harvard, 1961-1968 Professor of History and Political Science, MIT, 1968-1987 Academic Vice-President, Tufts, 1987-1990 President, Lafayette College, 1990-1993 President, World Peace Foundation, 1993-2010 now Emeritus) Adj. Professor, Harvard Kennedy School, 1993-2010 Editor,Journal of Interd isc ipli nary History, 1970-2020 Fellow, American Academy of Arts and Sciences Fulbright Distinguished Professor, Carleton and Waterloo Universities (Canada), 2012-2013; University of Sao Paulo (Brazil), 2016-2017 author of a number of books of history and politics ,WPLICATION FOR,%PPOINTMEN I FOR BOARRIC"10NINUTUC MENMERSHIP HIstorical Commission 4. W0111d YOU COIL.Sld;I-anotbcr Coninialm Yes For hrv%v Intig sbosild vvc kcq your application un fik'-, 3 years Robert Rter � ka4: ;-&* Puli Narnv: Nefti-redTiti-2,(please Circle) lome Addre�i.s,', Zip� Lvak, h of R-sidcnee in I exi"nglon', 50 years (kculiatioin: professor Work Address Harvard Kennedy School Phtme: 110111V Work Fim WI Printury, second'ary- Ir you cut-I'V11111V SVI-VrC 00)41 Board or("Onimi tlec..p1cw4k;WCOUtY, TM member professor of history aryl polhrcal science.,,,Wand Kaivard,. %Iw.oml I'mi'ningii,Inicrests.Quall"Fluatiowev editor of a journal of history Have you bnn:vOcci by-t Commitlet to txxowc,A No ................................................................................................... I[Q%,v(iid voti h;::tr about tho Committee? email announcement Add any coninwilts b,,%IONE'or tin u.--oWuEe pogr- March 11 2020 Date On Mar 10, 2020, at 4:59 PM, Cathy Severance <cseveranc-e@lexingtonma-g0v> wrote: Mr. Rotberg - Please see the attached. Feel free to return it to me when it's complete. Thank you! 2 TOWN OF LEXINGT N APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP a * Board/Committee Lexington Youth Commission of Interest: Full Name: Shannon DeGuglielmo Preferred Title Ms. (please circle):Mr./Ms./Mrs./Oth er Home Address: Length of Residence # 42 years in Lexington: Current Occupation: Presl en C&W Transportation Work Address: Phone Number(s): Home: Work: Fax Number(s): n/a Email Address. Comments: Members of Town boards and committees,as defined by the Conflict of Interest Law,M.G.L.C. 268A,must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment,and annually thereafter,committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acimowledgi ing receipt of the summaries,and for completing the online training on the individual. You will be provided additional 'Information by the Town Clerk pertaining to this law and recently enacted education and training requirements. Signature, Date: CA 02-IB&C's Application Certificate http: www.muniprog.eth.state.ma.us/aOO I_popups nd,,,.,11menus, ... Am t t "trtate of 0 A p �N II Slag SCIS Coo lision ou C 14t e re s t L a.� Adult Advisor • Lexington Youth. Commission 2- 1 f LexI*ngton, M , e� baO G r rOM f the (Conflict of Interest 3EaW onlint traintingram an a � � t 4/7/2020 .m� .....................................................................»,» IN ....................... ....... ........... ........................................ Prin' Data Form ertf a e Susan Wolf-Fordham Committed to innovative university programs, research and teaching. Expand equity and access: Design, implement, and improve education, public health, and public policy systems and programs via training, advocacy, and stakeholder engagement. Summary of Expertise • Teach and develop curricula for graduate online and classroom based education. • Develop and lead professional trainings. • Technical support: Create novel solutions to community and organizational problems. Develop useful practitioner tools. Conceive and develop new programs and systems change efforts. • Design and implement stakeholder engagement efforts. • Analyze policies, programs and develop advocacy strategies. • Highly experienced in managing projects and teams. EDUCATION Academic Degrees M.P.A. Suffolk University, Boston, MA 2020 • Research and coursework: Management; civic engagement; policy analysis; organizational change. • Member, Pi Alpha Alpha honor society J.D. Boston University School of Law, Boston, MA 1984 • Editor-in-Chief(elected), Legislative Service Program. Drafted state disability legislation. Managed student staff. B.A. Smith College, Northampton, MA 1979 • Major: American Studies • Harvard College, Cambridge, MA(Junior Year, 12-College Exchange) Certificate Programs Suffolk University, Boston, MA 2008 Moakley Center for Public Management and Leadership Education in Neurodevelopmental Disabilities Certificate in Disability and Health Policy, with high honors University of MA Medical School, E.K. Shriver Center, Worcester, MA 2008 Leadership Education in Neu rodevelopmental and Related Disabilities (LEND) graduate fellowship • Research and coursework: Health and disabilities systems; legislative and policy analysis; organizational leadership and management; grant writing; human resources. Capstone: Developed stakeholder engagement tools. Susan B. Wolf-Fordham Page 2 of 16 Harvard University, Cambridge, MA 1997 Ukrainian Studies Summer Institute Research and coursework: Ukrainian social service and disability systems. EXPERIENCE MCPHS University September 2018- Present Adjunct Faculty • Teach public health law online to MPH and other graduate students • Revamped public health law curriculum, including course text, assignments, assessments and reading. WF Consulting July 2018- Present President • Consult to government agencies and private provider organizations regarding emergency preparedness, response and recovery for populations with access and functional needs, with a focus on children and adults with disabilities and chronic health conditions. Subject matter expert; document review; technical support for report and emergency plan development. University of MA Medical School,Worcester, MA September, 2008-July, 2018 Academic Appointment: Instructor, Department of Family Medicine and Community Health (2014-July, 2018) Director, Emergency Preparedness Initiative (EPI) (2014-Present) Project Director(2014) Project Manager(2008-2014) Public Health Preparedness • Develop programs, provide technical assistance, create curricula and resources to advance health equity, efficient emergency planning/response, and regulatory compliance. • Direct and manage daily program operations including project design, development and implementation, budget, and program evaluation. • Expanded program scope to include new types of projects, additional stakeholders (first responders, municipalities, preparedness coalitions) and new funding sources (grants, fee for services). • Advise public health organizations regarding access and equity in emergency planning and response for vulnerable populations (people with disabilities and others with access and functional needs). • Co-Principal Investigator for community health center emergency planning project. Co-developed practical tools for community health centers to identify and address gaps in business continuity plans, staff roles, sustain patient care, and maintain community partnerships before, during and after emergencies. Susan B. Wolf-Fordham Page 3 of 16 Provide technical assistance to disability service provider organizations regarding emergency planning and program participant education and project development. Health and Disability • Advised community-based participatory research (CBPR) team regarding developing and sustaining community involvement in NIH funded research study on physical activity for children with autism. Advised research team regarding relationships with participating families. Co-developed communication, informational and support materials for participating children and families. • Research, technical assistance, and education regarding family- clinician/provider relationships and the importance of partnership for enhanced quality of care. Education and Research • Co-developed autism screening and diagnosis course module to teach Alaskan medical clinicians about patient-family-professional relationships, sharing difficult information, and cultural competence. Advise project lead about incorporating family-clinician and cultural competence issues into additional modules; revised additional modules accordingly. • Co-developed and oversee implementation of emergency preparedness education programs for adults with disabilities and chronic health conditions, their families and service providers. Lead development of supplemental training materials, related videos and webinars. Expand target audience and restructure project to meet new audience needs; 1,300+ people trained. • Project Manager, co-content developer, subject matter expert for NIH funded phase 1 Small Business Technology Transfer(STTR) project to develop scenario-based online simulation course for emergency managers, public health preparedness planners and first responders. Developed initial product vision. Co-developed storyline, scenarios, assessments, and learner interactions. Oversaw quality assurance process, participant recruitment, and market research. • Project Manager and lead subject matter expert for NIH funded phase 2 Small Business Technology Transfer(STTR) project to develop scenario- based online simulation course for Emergency Medical Services personnel. Co-developed product vision, storyline, scenarios, assessments, and learner interactions. Conceptualized commercialization and dissemination partnership, resulting in educational software development contract. • Principal Investigator with overall responsibility for overseeing, directing and implementing pilot project to develop online training for local public health preparedness and emergency planners. Curriculum topics included inclusive emergency planning, legal and regulatory compliance, and community collaboration in emergency planning. • Project Director for classroom-based first responder/local government agency disability awareness and emergency planning training. Conceived and led course development and implementation, including budget development and oversight. Approximately 1,000 people trained. • Lead developer and subject matter expert for University of Massachusetts Medical School Emergency Department online course for health care "first Susan B. Wolf-Fordham Page 4 of 16 receivers." Determined and created course content, scope and sequence; spearheaded video development; managed consultants and led development team; created and maintained project budget. • Developed and implemented online survey research project to assess the emergency preparedness knowledge and training needs of parents of children with disabilities. Survey results led to program development. • Designed, developed and implemented demonstration parent emergency preparedness training curriculum, including emergency plan template and extensive resource toolkit. Developed stakeholder advisory group to provide input into all phases of project. Led participant recruitment, assessment and program evaluation. Delivered training in-person and on local cable television. • Collaborated with a Japanese hospital research center which is translating the parent education curriculum for dissemination throughout Japanese special education schools. Stakeholder Engagement and Systems Change • Integrate stakeholder involvement into all projects, including design, implementation and evaluation phases. • Provide policy analysis for and advise local, state and national organizations about systems change to expand access to emergency services and maintain equity among community members. • Conceptualized, led development and implementation of model stakeholder engagement emergency planning program. Envisioned and led creation of novel inclusive emergency planning process and workbook guide. Directed project team and consultants; oversaw participant recruitment and program evaluation; developed budget and managed implementation. Upon conclusion of grant funding, re-conceptualized and implemented project with new funding model. JVS, Boston, MA 2000-2008 Associate Director, Community Relations (2008) Founding Director, Family Support Program (2000-2008) Community Relations • Developed community relations strategy for large philanthropic organization. • Initiated, secured funding for, and led first of its kind intercultural overseas trip. Developed, implemented and assessed feasibility of the trip for children and adults of varied ages and abilities. Social Service Program Development and Leadership • Recruited to develop and lead first of its kind participant-centered/directed support program for families challenged by disability. Developed initial concept and vision to successfully serve approximately 200 families and the public. Directed staff, parent leader, and volunteer recruitment, training and supervision. Developed budget, oversaw financial reporting, and vendor contracts. Led fundraising and grant efforts. • Developed accessible website with extensive online knowledge base and created print information resources. • Conceived, created and delivered two community-wide assistive technology Susan B. Wolf-Fordham Page 5 of 16 conferences. Education • Developed and implemented numerous topical parent education programs (e.g. transition to work, sibling support, political advocacy and disability rights, financial planning). • Created transition from school to work educational materials, print and online library. Stakeholder Engagement • Devised and implemented stakeholder collaborative process to design parent mutual support, advocacy, counseling, and education programs. Established collaborative process to create sibling support sessions, family recreational activities, and transition from school to work programs. U.S. Department of Education Office of Special Education Programs (OSEP), 2005 Washington, D.C. Invited Program Evaluator, Family Center on Technology and Disability (FCTD) • Reviewed program website content, products, documentation and evaluation results as member of national evaluation group. • Advised OSEP regarding continued program development and federal funding. Special Needs Education Resource Center, Dnipropetrovsk, Ukraine 1996- Present Co-Founder, Consultant Education Program Development • Co-founded and oversee first of its kind civil society, special education, family support and medical advocacy program for approximately 60 Ukrainian children with disabilities, their families, and teachers (total 135 people). • Led project conceptualization, vision and mission development, strategic planning, grant writing, and initial fund raising. • Established collaborative partnerships with American and overseas colleges and non-governmental organizations. • Introduced contemporary special education and family support concepts to teacher's college and community institutions in Ukraine. • Guest lectured student teachers regarding inclusion and early childhood educational program modifications. Stakeholder Engagement • Spearheaded development of parent-designed and run support program focused on advocacy skill development, empowerment and leadership education. • Introduced idea of teacher-administrator collaboration to the program. University of Pennsylvania Law School, Philadelphia, PA 1988-1989 Program Coordinator, Legal Writing Program Research Associate, Center on Professionalism • Managed first-year law student writing program. Supervised third-year student Susan B. Wolf-Fordham Page 6 of 16 teachers. • Performed legal and non-legal research for the Center's student texts. • Assisted in development of a research and practice center to teach law students professional skills and ethics critical to legal practice. Legal Practice 1985-1988 Drinker, Biddle & Reath, Philadelphia, PA: Corporate law department. Legal research; developed contracts and other business documents; incorporated businesses. Pro bono work related to non-profit organizations and voting rights. Jones, Day, Reavis & Pogue, Cleveland, OH: Complex product liability litigation. Performed social science and legal research; performed document reviews and drafted documents for the litigation discovery process. CERTIFICATION AND LICENSURE Bar Admission Ohio (inactive status) 1985- Present Pennsylvania (inactive status) 1986- Present Washington D. C. 1989- Present PROFESSIONAL DEVELOPMENT Emergency planning courses: U.S. Department of Homeland Security/FEMA Emergency Management Institute (EMI) • Disability, access and functional needs emergency planning/response • Planning for the needs of children in disasters • ICS and NIMS introductory courses Non-profit management courses: Third Sector New England, Inc.; ESC of New England PROFESSIONAL MEMBERSHIPS American Society for Public Administration 2017- Present Society for Disaster Medicine and Public Health 2014- Present American Public Health Association 2013- Present HONORS AND AWARDS Women Who Dared - Boston 2005 Award recognizing creation of the Special Needs Education Resource Center, Ukraine, and Yesodot Family Support Program, MA, for children with disabilities and their families. Susan B.Wolf-Fordham Page 7 of 16 Keeper of the Flame 1999 Award recognizing creation of the Special Needs Education Resource Center, Ukraine PROFESSIONAL COMMITTEE ASSIGNMENTS &SERVICE University of Massachusetts Medical School, E.K. Shriver Center • `Light It Up Blue' for Autism Awareness: Assisted event planning faculty 2017 and staff team with designing medical school and community awareness raising event. Presented to medical school first responders about emergency preparedness training work. Began design of future joint program with campus responders. • Quality Improvement Committee: Participate in development of Shriver 2014 Center quality improvement project as part of strategic plan implementation. • Continuity of Operations Plan (COOP): Worked closely with Shriver Center 2011-2013 leadership to develop business continuity plans to continue essential business functions if interrupted due to emergencies. National and State Advisory Committees • Massachusetts Department of Public Health, Office of Preparedness and 2016-2018 Emergency Medicine, Public Health Advisory Committee: Public health preparedness advisory group member. • NACCHO (National Association of City and County Health Officials) 2016- Health and Disability Workgroup: Promote the inclusion and engagement Present of people with disabilities in the planning, implementation and evaluation of public health programs. • U.S. Department of Health and Human Services Office of the Assistant 2015- Secretary for Preparedness and Response (ASPR) Technical Present Resources, Assistance Center, and Information Exchange (TRACIE) Subject Matter Expert (SME) Cadre: Subject matter expert advisory group member. • Massachusetts Department of Health, Health and Disability Partnership 2014- (HDP):Advisory committee to inform and strengthen HDP's initiatives. Present • Massachusetts Emergency Management Agency(MEMA)Access and 2013- Functional Needs Committee: Member of advisory committee which Present provides subject matter expertise regarding emergency planning issues related to people with disabilities. Reviewed and advised MEMA regarding statewide curriculum and instructor guide. Technical Assistance: Curriculum and Program Development Susan B. Wolf-Fordham Page 8 of 16 • Boston Public Health Commission, Office of Public Health 2014 Preparedness, Delvalle Institute for Emergency Preparedness: Invited participant for"Shaping the Future of Statewide Training: An Opportunity to Guide Preparedness Training and Education Across the Commonwealth." Reviewed training curriculum and participated in discussion to identify and assess new curriculum topics. • Margaret A Cargill Foundation, Minneapolis, MN: Invited participant, 2014 Children in Disasters Focus Group Meeting. Advised foundation regarding program development. Provided feedback for solutions to address regional emergency needs of children with disabilities and their communities. Technical Assistance: Emergency/Disaster Drills • Operation Urban Shield Boston: Participated as "volunteer victim" in 2012 extensive citywide mass disaster simulation drill. Provided feedback to hospital emergency manager regarding best practices to address the disaster needs of children and adults with disabilities. • Hospital Emergency Decontamination Drills: Led "volunteer victim" teams 2010-2011 to participate in drills and provide feedback to hospital emergency management and first responders. Advised regarding disability accommodations during hazmat decontamination procedures. EDUCATIONAL ACTIVITIES Teaching Activities LEND Fellow Emergency Preparedness & Response Day 2009-June, University of Massachusetts Medical School, E.K. Shriver Center 2018 Course developer and lecturer for Leadership Education in Neurodevelopmental and Related Disabilities (LEND) graduate fellowship program. Designed 8-hour curriculum covering vulnerability, risk and disaster experiences of individuals with disabilities; American public health and safety emergency systems; disaster behaviors; individual, school and organization preparedness; Americans with Disabilities Act(ADA) compliance. Developed, revise yearly, and deliver extensive disaster simulation role-play exercise. (8 hours/year). 10 LEND graduate fellows/year. Guest Lectures Harvard School of Dental Medicine. (December 9, 2016). Patients with disabilities, families &dentists. (2 hours). 45 second-year dental students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). Emergency experiences of people with disabilities and patient preparedness A simulation for medical students. (October 21, 2016). (1.5 hours). 3 medical students. Susan B.Wolf-Fordham Page 9 of 16 University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). Patients with disabilities, families &the health care system. (October 21, 2016). (1.5 hours). 3 medical students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 23, 2015). Children with DD/ID, parents & health care professionals: Real life vignettes. (1.5 hours). 6 medical and nursing students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 17, 2015). Disasters &disability An introduction for medical and nursing students. (1.5 hours). 6 medical and nursing students. University of Massachusetts Medical School, Child &Adolescent Psychiatry Fellowship. (March 13, 2015). Through the Looking Glass: Transition to adult social & medical services for people with complex disabilities. (1.5 hours). 2 fellows and 1 faculty member. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 31, 2014). Individual and mass emergencies and people with disabilities: Systems issues. (1.5 hours). 4 medical students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 26, 2012). Family experiences with the U.S. health care system: The good, the bad and the ugly. (1 hour). 6 medical students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 26, 2012). Emergency preparedness/response for people with disabilities and special health care needs: Important information for doctors. (1 hour). 6 medical students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 28, 2011). Emergencies, disasters and people with disabilities/special health care needs. (1 hour). 5 medical students. University of Massachusetts Medical School, Population Health Clerkship (intellectual disabilities focus). (October 28, 2011). Alice's adventures in day hab land: A transition experience. (1 hour). 5 medical students. Tufts University, Occupation and Adaptation in the Child and Adolescent. (October 11, 2010). A tale of two cities: A realistic view of raising a child with a disability and parent-professional relationships. (2.5 hours). 30 occupational therapy students. University of Massachusetts Medical School E.K. Shriver Center LEND Program. (January 8, 2010). Where's the consumer? Organizational tools to assess consumer engagement in the healthcare and disability systems. (1 hour). 10 LEND graduate fellows. Tufts University, Occupation and Adaptation in the Child and Adolescent. (October 197 2009). Families whose children have disabilities: A realistic view from the Susan B.Wolf-Fordham Page 10 of 16 trenches. (2.5 hours). 30 occupational therapy students. University of Massachusetts Medical School E.K. Shriver Center LEND Program. (September 11, 2009). Emergency preparedness: A public health issue. (1 hour). 10 LEND graduate fellows. Beit Chana International Institute for Humanities and Pedagogy, Dnipropetrovsk, Ukraine. (November 18, 1999). Early childhood special education A contemporary view. (2 hours). 50 undergraduate education students. Boston College, Family, School and Society. (March 13, 1997; February 17, 1998). Families of children with disabilities. (2 hours/year). 20 undergraduate education students/year. Mentoring and Internship Development and Supervision Developed and implemented public health preparedness internship program for undergraduate and graduate students. Mentored and coached foreign students from under-resourced communities to apply to and attend undergraduate and graduate programs in the U.S. GRANTS AND CONTRACTS Selected Grants Administration on Intellectual and Developmental Disabilities (AIDD), U. S. Department of Health and Human Services University Centers for Excellence in Developmental Disabilities Education, Research and Service The major goals of this project are to develop and maintain a broad array of training, service and research initiatives that will continue to promote the independence, productivity, inclusion and self-determination of children and adults with developmental disabilities. Role: Emergency Preparedness and Response Project Director 7/1/12-6/2018 National Institute of Child Health and Human Development(NICHD) Emergency Operations Plans for Individuals with Disabilities The purpose of EOPD, Phase 2, is to train current and future emergency personnel to anticipate, plan for and address the likely needs of children and adults with disabilities before, during and after emergencies. Role: Project Manager 5/10/14-9/30/17 University of Massachusetts Medical School Commonwealth Medicine Internal Grant Closing the Gap in Community Health Center Emergency Planning The project is a pilot to develop and implement a Toolkit containing a community health center Emergency Plan Rating Scale; Tabletop Exercise (simulation); After Action/Improvement Plan with two MA community health centers and evaluate the toolkit and project effectiveness. Role: Co-Principal Investigator 1/1/16-2/28/17 Susan B. Wolf-Fordham Page 11 of 16 University of Massachusetts Medical School Commonwealth Medicine Internal Grant Closing the Gap in Local Emergency Planning for People with Disabilities The project is a pilot to assess the feasibility and acceptability of an online emergency planning training program, using an inclusive planning method and process developed at the Shriver Center and previously successfully implemented in MA. Role: Principal Investigator 12/1/14-11/30/15 National Institute of Child Health and Human Development (NICHD) Emergency Operations Plans for Individuals with Disabilities The purpose of EOPD, Phase 1, was to train current and future emergency personnel to anticipate, plan for and address the likely needs of children and adults with disabilities before, during and after emergencies. Role: Project Manager 12/1/11-9/24/13 Deborah Munroe Noonan Memorial Research Fund, Bank of America, N.A., Trustee Emergency Preparedness Training for Parents of Children with Disabilities The goal of this project was to create, implement and evaluate an emergency preparedness curriculum including a training, emergency plan template and resource toolkit for parents of children with disabilities and special healthcare needs. Role: Project Director 9/1/09-2/28/11 Selected Contracts Neurodevelopmental Diagnostic Curriculum. State of Alaska, Department of Health and Social Services Agency Contract# 0617-002. Project Lead: Jill Morrow-Gorton. This is a project to develop an autism assessment training curriculum for medical clinicians in Alaska. Role: Module author, editor 9/21/16—6/30/17 MA Executive Office of Public Safety and Security Active Planning for Mass Care Sheltering and Evacuation of People with Disabilities The purpose of this contract was to address gaps in first responder knowledge and local emergency planning. Development and delivery of a: (1)first responder training, and (2)facilitated first responder, local government representative, and disability community stakeholder review of local emergency plans using a gap analysis/remediation workbook to guide the collaborative process. Role: Project Manager 7/1/11-6/30/14 Active Planning Project Fee for Service The purpose of these contracts, with cities, towns and coalitions, was to provide training, meeting facilitation and technical support for a collaborative, inclusive review of local emergency plans by the local disability community, first responders and city/town/county officials. Role: Project Director 2013-2014 MA Department of Developmental Services Emergency Smarts The goal of this contract was to develop and deliver a mini-conference for consumers and providers regarding self-preparedness for emergencies and disasters. Role: Project Director September-December, 2013 Susan B. Wolf-Fordham Page 12 of 16 EDITORIAL WORK Invited reviewer, U.S. Department of Health and Human Services, Office of the Assistant Secretary for Preparedness and Response (ASPR), Healthcare Coalition Recovery Plan Template. 2018. Invited reviewer, Disaster Medicine and Public Health Preparedness, 2015—2017; 2019. Invited reviewer, Gulley K.H., Altman B.A., Strauss-Riggs, K., & Schor, K., eds. (2015). Caring for older adults in disasters: A curriculum for health professionals. Rockville, MD: The National Center for Disaster Medicine & Public Health. 2015. GRANT AND RESEARCH REVIEWS Invited reviewer, NACCHO (National Association of City and County Health Officials). (2018, 2017) 2016). Model practices grant application. Invited reviewer, FEMA. (2016). Encouraging preparedness in historically underserved communities: An initial needs assessment. PRESENTATIONS Oral Presentations National/International Meetings Levine, C. &Wolf-Fordham, S. (2016, December). Leveraging community partnerships to integrate access and functional needs into preparedness planning. Invited presentation at the National Healthcare Coalition Preparedness Conference, Washington, D.C. Wolf-Fordham, S. (2018, November). Disasters & Disability: A LEND Trainee Simulation and Activity Based Curriculum Demonstration. Presented at the Association of University Centers on Disability (AUCD) Annual Meeting, Washington, D.C. Wolf-Fordham, S. (2018, March). Emergency Preparedness Initiative Tools and Trainings. Invited presentation for U.S. Department of Health and Human Services Office of the Assistant Secretary for Preparedness and Response (ASPR)/National Association of County and City Health Officials (NACCHO) National Stakeholder Meeting, Washington, D.C. Wolf-Fordham, S. & Morrow-Gorton, J. (2017, November). Public health and disasters: Integrating three projects. Presented at the American Public Health Association Annual Meeting, Atlanta, Georgia. Wolf-Fordham, S. & Morrow-Gorton, J. (2016, November). Emergency planning toolkit for community health centers. Presented at the American Public Health Susan B. Wolf-Fordham Page 13 of 16 Association Annual Meeting, Denver, Colorado. Wolf-Fordham, S. (2016, April). E.K. Shriver Center Emergency Preparedness & Response Initiative: Whole community planning tools. Invited presentation via webinar to the Interagency Coordinating Council Health Subcommittee on Emergency Preparedness and Individuals with Disabilities. Wolf-Fordham, S. (2016, February). E. K. Shriver Center Emergency Preparedness & Response Initiative: AFN gap assessment tool. Invited presentation via webinar to the U.S. Department of Health and Human Services Office of the Assistant Secretary for Preparedness and Response (ASPR). Wolf-Fordham, S. & Shea, N. (2015, July). Emergency planning for and with individuals with disabilities: Stakeholder education and collaborative inclusive emergency planning models. Presented at the Beit Issie Shapiro International Conference on Disabilities: Unity & Diversity in Action, Tel Aviv, Israel. httnsmHwww.voutube.com/watch?v=ZYHBUtn7fRc Wolf-Fordham, S. (2015, July). Ukrainian, Israeli and American perspectives on changing educational opportunities and methods for Ukrainian children with disabilities. Invited presentation at Multicultural Education for the 21 st Century: Multiculturalism, Children's Rights and Global Citizenship conference, Haifa, Israel. Wolf-Fordham, S. (2015, June). Developing emergency responder trainings about individuals with disabilities. Invited presentation at the 17th Annual Emergency Management Higher Education Symposium, FEMA Emergency Management Institute, Emmitsburg, MD. Wolf-Fordham, S. & Shea, N. (2015, May). Closing gaps in local emergency plans and grassroots emergency planning: The MA Active Planning Project. Presented at the ADA National Network/FEMA Webinar Series: Emergency Preparedness- Inclusion of Persons with Disabilities. Archived at httc://adanresentations.ora/webinar.nhD?id=21. Wolf-Fordham, S. (2013, October). The Emergency Preparedness & Response Initiative: Projects addressing functional and access needs. Invited presentation to the medical and mental health delegation from Kohnodai Hospital, Japan to Boston, MA. Wolf-Fordham, S. (2011, December). Parents of children with disabilities and emergency preparedness: Research to practice. Invited presentation to the medical and mental health delegation from Tohoku Region, Japan, to Boston, MA. Wolf-Fordham, S. (2011, September). Promising practice: Emergency readiness training for families affected by disability. Presented at'Getting Real' II Promising Practices in Inclusive Emergency Management for the Whole Community, sponsored by the U.S. Department of Homeland Security/FEMA, Arlington, VA. Susan B. Wolf-Fordham Page 14 of 16 Wolf-Fordham, S. (2010, July). Emergency preparedness and parents of children with disabilities and special health care needs: Research and implications for practice. Presented at Rebuilding Sustainable Communities with the Elderly and Disabled People after Disasters Conference, sponsored by the McCormack Graduate School of Policy Studies Center for Rebuilding Sustainable Communities After Disasters, University of Massachusetts Boston, Boston, MA. Wolf-Fordham, S. (2009, November). Are parents of children with disabilities and special health care needs prepared for disasters and emergencies? Results from an online parent survey. Part of a panel presentation, Stough, L., Wolf- Fordham, S., & Gottlieb, S. Disasters and emergencies and children and adults with disabilities/special health care needs: Research and implications for practice. Presented at the Association of University Centers on Disabilities (AUCD)Annual Meeting and Conference, Washington, D.C. Local/Regional Meetings Stolow, D. &Wolf-Fordham, S. (2012, October). Basic structure and financing: Internal operations and an example of a social entrepreneurship project. Invited presentation for the Boston University School of Law Social Entrepreneurship Series, Boston, MA. Trull, N. &Wolf-Fordham, S. (2010, June). Getting ready for an emergency. Invited presentation at the MA Developmental Disabilities Council Retreat, Hyannis, MA. Wolf-Fordham, S. (2016, May). E.K. Shriver Center Emergency Preparedness & Response Initiative: Whole community planning tools update. Invited presentation to the Massachusetts Emergency Management Agency (MEMA) Access and Functional Needs (AFN) Committee. Wolf-Fordham, S. (2013, November). The ADA and active emergency planning for people with access and functional needs. Invited presentation to the Watertown Department of Public Health emergency preparedness committee, Watertown, MA. Wolf-Fordham, S. (2013, May). Strengthening what works on a daily basis: E. K. Shriver Center/UMMS trainings, tools and useful resources. Presented at the Western MA Homeland Security Regional Advisory Council Whole Community Preparedness Summit, University of MA Amherst, Amherst, MA. Wolf-Fordham, S. (2013, May). Whole community inclusive emergency planning and response: Lessons learned and useful resources. Invited presentation to the Florida Regional Domestic Security Task Force Region IV Professional and Volunteer Responder Integrated Training Summit, University of South Florida School of Public Health, Tampa, FL. Wolf-Fordham, S. (2012, April). The Active Planning for Mass Care Sheltering and Evacuation of People with Disabilities project. Presented at the FEMA New England National Preparedness Webinar for the Higher Education Community. Susan B. Wolf-Fordham Page 15 of 16 Poster Presentations Wolf-Fordham, S. (2011, December). Emergency preparedness training for parents of children with disabilities. Invited poster presentation at the 2011 Noonan Research Fund Symposium, Cambridge, MA. INVITED SUBJECT MATTER EXPERT AT PROFESSIONAL MEETINGS U. S. Department of Homeland Security/FEMA: Invited to represent the Association of University Centers on Disabilities (AUCD) network of universities at Implementing the 2018-2022 FEMA Strategic Plan, Strategic Plan Partner Strategy Session (2018, May). Washington, D.C. U.S. Department of Health and Human Services Office of the Assistant Secretary for Preparedness and Response: Medical countermeasures leveraging best practices and enhancing capabilities regional planning summit. (2016, August). Providence, R.I. The White House Council on Environmental Quality: White House roundtable on equitable disaster planning. One of 50 invitees. (2016, July). Washington, D.C. VIDEOS BCAT Cable Television, Be Prepared. (September, 2017). Invited panelist for two shows about emergency preparedness. httpsmHwww.voutube.com/watch?v=Obu4svvXFGY Massachusetts Family Voices and Federation for Children with Special Needs Lunchtime Learning. (2017, September). Emergency Preparedness for Families of Children and Youth with Special Health Care Needs. Invited presentation and discussion. httDs://www.voutube.com/watch?v=-FstGwMdkvk&feature=voutu.be National Center for Disaster Medicine and Public Health, Uniformed University of the Health Sciences. (Producer). (June, 2016). Community partnerships access and functional needs video series, "Everyone in the community involved." Invited participant, video discussion of partnership between university research center and individual with a disability to work together on disaster preparedness. httr)smHncdmr)h.usuhs.edu/KnowledaeLearnina/2016-ComPartner.htm Massachusetts Department of Public Health. (Producer). (September, 2013). We're all in this together: Considerations for individuals with access and functional needs. Invited panelist, video discussion developed for national Emergency Preparedness Month. Available from httD://www.mass,aov/eohhs/aov/departments/dph/Droarams/emeraencv- DreD/personal-DreD/were-al I-i n-this-toaether.htm PUBLICATIONS Peer Reviewed Susan B. Wolf-Fordham Page 16 of 16 1. Wolf-Fordham, S., Curtin, C., Maslin, M., Bandini, L., Hamad. C. (2015). Emergency preparedness of families of children with developmental disabilities: What public health and safety emergency planners need to know. Journal of Emergency Management, 12(1), 7-18. doi: 10.5055/jem.2015.0213. Also published in American Journal of Disaster Medicine, 10(1), 23-34. 2. Wolf-Fordham, S., Twyman, J., Hamad, C. Educating first responders to provide emergency services to individuals with disabilities. (2014). Disaster Medicine and Public Health Preparedness, 8(6), 533-540. doi: 10.1017/dmp.2014.129. Course Texts 1. Reitz, C., Frenkel, D., Lesnick, H., Mundheim, R., Spaeth, E., Laden, C.S., Perry, J. and Wolf-Fordham, S. The Legal Profession and Professional Responsibility 1989 Course Materials. University of Pennsylvania Law School Center on Professionalism, Philadelphia, PA. (1989). 2. Reitz, C., Frenkel, D., Mundheim, R., Spaeth, E., Laden, C.S., and Wolf- Fordham, S. The Legal Profession and Professional Responsibility Supplemental Course Materials and Assignments. University of Pennsylvania Law School Center on Professionalism, Philadelphia, PA. (1998). Additional Publications 1. Wolf-Fordham, S. (2017). The time is now— Family emergency preparedness with special needs. Autism Parenting Magazine, (57), 17- 18. 2. Wolf-Fordham, S., Shea, N., Deignan, H. (2016, September 21). View from the experts: As we mark National Preparedness Month we must consider the unique needs of individuals with disabilities. Commonwealth Medicine News. httD://commed.umassmed.edu/news/2016/09/21/view-experts-we-mark-national- nreaar Aness-month-we-must-consider-uniaue-needs James Malloy, Town Manager March 18, 2020 Lexington Town Office Building 1625 Massachusetts Avenue Lexington, MA 02420 Dear Mr. Malloy: I am writing to express my interest in an appointment to the Lexington Board of Health. I am grateful to Dr. Heiger-Bernays for suggesting that I consider applying for the position. I have been a Lexington resident for 26 years. My children attended public school and private preschool in Lexington. In approximately 2014, as part of a FEMA funded project,I worked collaboratively with Lexington's police, fire,human services,public health and other departments and offices to develop, test and disseminate a local government emergency planning project. My professional expertise includes research, technical support, graduate teaching and professional training related to: (1) emergency planning/response and populations with access and functional needs (i.e. potentially vulnerable populations); (2) "whole community"(inclusive) local emergency planning; (3) disability and health; and(4) civic and stakeholder engagement. I have a law(JD) degree from Boston University School of Law and a Master of Public Administration(MPA) degree from Suffolk University. At Suffolk University I was inducted into the national public administration honor society and received a Certificate in Disability and Health Policy, with high honors. Prior to that I successfully completed a federally funded graduate fellowship in Leadership Education and Neurodevelopmental and Related Disabilities (LEND) at the University of Massachusetts Medical School. I am currently Adjunct Faculty at Massachusetts College of Pharmacy and Health Sciences, where I teach public health law to graduate students. Prior to that I was an Instructor,Department of Family and Community Health,University of Massachusetts Medical School where I directed projects related to disaster and public health preparedness for and with populations with access and functional needs(particularly children, individuals with disabilities,mental and chronic health conditions). I am currently co-authoring a book on the topic. I am a member of the Disability and Health Work Group for the National Association of County and City Health Officials (NACCHO) and a member of the MA Department of Public Health's Disability Partnership. I am a subject matter expert for the MA Emergency Management Agency(MEMA) and have been a subject matter expert for FEMA and the Office of the Assistant Secretary for Preparedness and Response (ASPR) at the U.S. Department of Health and Human Services. I was also an invited participant at a White House Round Table on equitable disaster planning, and most recently acted as a subject matter expert for a Centers for Disease Control and Prevention (CDC) funded project. On a personal note,the Lexington Public Health Office was helpful to my family during the H1N1 pandemic a number of years ago. I would be proud to give back to my community by serving on the Board of Health. Attached are my CV and a list of relevant continuing education courses for your review. Thank you for your kind consideration. Sincerely, Susan Wolf Fordham, JD, MPA Relevant Continuing Education Courses Provider Title Online Courses FEMA EMI IS-00197.EM Special Needs Planning Considerations for Emergency Management FEMA EMI IS-00366 Planning for the Needs of Children in Disasters FEMA EMI IS-00700 National Incident Management System (NIMS), An Introduction FEMA IS-100.C: Introduction to the Incident Command System FEMA MI IS-197.SP Special Needs Planning Considerations for Service and Support Providers Harvard School of Public Preparedness & Emergency Response Learning Center, Health Emergency Planning for Local Public Health University of Colorado Developmental Disabilities Awareness Training for First Hospital Anschutz Medical Responders Campus University of Kansas Planning for Disasters-Related Risk Factors and Functional Needs of People with Disabilities Train-the-Trainer In-Person FEMA E/LO197 Integrating Access and Functional Needs Into Emergency Planning West Virginia University, IS-197 Emergency Planning for Special Needs Communities Homeland Security Programs AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Appointment/Reappointments PRESENTER: ITEM NUMBER: Doug Luc ente, Chair I.13 SUMMARY: Appointment: Sustainable Lexington Committee The Board is being asked to appoint Arc Nana D ayalu as a member of the Sustainable Lexington Committee with a term expiration date of September 30, 2022. Reappointments: Lexington Housing Assistance Board (LexHABI The Board is being asked to re-appoint the fo llo wing members to a 3-year term ending May 31, 2023: • Gerry Howell • Bill Kennedy • Donna Leary • Lester Savage SUGGESTED MOTION: Move to appoint Arc Nana D ayalu to the Sustainable Lexington Committee with a term expiration date of September 30, 2022. Move to re-appoint Gerry Howell, Bill Kennedy, Donna Leary and Lester Savage to LexHAB for a 3-year term respectively ending May 31, 2023. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 9:15pm ATTACHMENTS: Description Type D 2020"Sustainable I x.,xington(A.)rrm-rft tee Aj..)pfication A.I)ayalu. 1`3ackup Matedal APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Sustainable Lexington Board/Committee of Interest: 1. Committee 2. 3. 4. Would you consider another Committee: No � For how long should we keep your application on file? 1 year Archana Dayal u Full Name: Nickname Preferred Title (please circle) Mr./Ms./Mrs./Other: Ms. Home Address. 26 Cottage Street Zip. 02420 Length of Residence in Lexington. Sep 2018- present Occupation: Research Scientist Work Address. 131 Hartwell Ave Lexington MA Phone: Home Work Fax Cell E-mail: Primary. Secondary: If you currently serve on a Board or Committee,please identify: Special Training, Interests, Qualifications I am trained in climate and atmospheric sciences, and I have a special interest in sustainability. I have attended several SLC meetings. � Have you been asked by a Committee to become a member?Yes, SLC How did you hear about the Committee? Through a selectboard member (Mark Sandeen) . Please attach a current resume, if possible. Add any comments below or on a separate page. 4/29/2020 Signature: Date: AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Memorandum of Agreement with Lexington Public Employee Committee PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.14 SUMMARY: As part of the original agreement to transfer the employees to the G I C Health Insurance Pool, the Town utilized coalition bargaining to negotiate with all of the municipal and school unions at one time to obtain 1005 agreement amongst all of the unions. This requires the Town to renegotiate this agreement every two years. This agreement we negotiated was previously reported to the Board and mirrors the prior agreement(no increases). SUGGESTED MOTION: Move to approve the Coalition Agreement between the Town of Lexington and all town and school unions as per the attached agreement and further to authorize the Town Manager to execute the agreement. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020 9:20pm ATTACHMENTS: Description Type MEMORANDUM OF AGREEMENT BETWEEN THE TOWN OF LEXINGTON AND THE LEXINGTON PUBLIC EMPLOYEE COMMITTEE AS REVISED March 11, 2020 WHEREAS,the Town of Lexington and the Lexington Public Employee Committee have concluded negotiations on health insurance benefits to be provided July 1, 2020 to June 30, 2022 by the Town to employees, retirees and their dependents and survivors, (herein after referred to as subscribers), and, WHEREAS,the parties agree that the collective bargaining agreements in effect between the Town and its Unions shall continue in full force and effect except as expressly modified by this Memorandum of Agreement, and WHEREAS,the Lexington Board of Selectmen voted on December 21, 1993 to accept Section 19 of Chapter 32B, NOW, THEREFORE,the Public Employee Committee and the Town have entered into this Memorandum of Agreement pursuant to Section 19 of Chapter 32B. Effective Date and Duration of Agreement 1. This agreement shall take effect on the date as of which this agreement has been executed by the Town and by representatives of the Public Employee Committee under Section 19 constituting 50 percent(50%) of the weighted votes of the Committee and shall remain in effect through June 30, 2022. Transfer of Health Coverage to the Group Insurance Commission 2. The Town of Lexington and the Lexington Public Employee Committee agree to provide health coverage to the subscribers from Group Insurance Commission and by continuing coverage with the Commission through June 30, 2022. For purposes of this agreement, the term"subscribers" shall mean all employees, retirees, and their dependents and survivors, insured and eligible under Chapter 32A, subject to the rules of the Group Insurance Commission. The Town retains the right to adopt rules and regulations as provided for under MGL Chapter 32B, Section 14. After providing notice to the Unions and the Public Employee Committee, the Town agrees to bargain under MGL Chapter 32B, Section 19 or Chapter 150E,those changes to Town policies and procedures identified. 3. Subscribers will receive health coverage from the Group Insurance Commission in accordance with the provisions of Section 19 of Chapter 32B, as amended by Chapter 67 of the Acts of 2007. Premium Contributions HMO/PPO/POS Plans—82/18 split Effective July 1, 2020-June 30, 2022 4. For the duration of the agreement from July 1, 2020 through June 30,2022, the Town will contribute eighty-two percent(82%) of the premium for any of the following health maintenance (HMO),preferred provider(PPO)or point of service (POS)plans offered by the Group Insurance Commission which a subscriber selects and the subscriber shall contribute eighteen percent(18%). • Fallon Health Direct Care • Fallon Health Select Care • Harvard Pilgrim Independence Plan • Harvard Pilgrim Primary Choice Plan • Health New England • Allways Health Plan • Tufts Health Plan Navigator • Tufts Health Plan Spirit • Tufts Health Plan Medicare Preferred • UniCare State Indemnity Plan/Community Choice • UniCare State Indemnity Plan/PLUS If the GIC offers any new or additional HMO, PPO or POS plans during the life of this agreement, the same contribution percentages as described above will apply. However it is agreed that only plans offered by the GIC will be available to subscribers. Indemnity Plans— 75/25 Split Effective July 1, 2020-June 30, 2022 7. For the duration of this agreement(July 1, 2020-June 30, 2022), the Town will contribute seventy-five percent(75%) of the premium for any of the following indemnity plans offered by the Group Insurance Commission which a subscriber selects and the subscriber shall contribute twenty-five percent(25%): • Harvard Pilgrim Medicare Enhanced • Health New England Medicare Supplement Plus • Tufts Health Plan Medicare Complement • UniCare State Indemnity Plan Basic (with or without CIC) • UniCare State Indemnity Plan/Medicare Extension OME with CIC (Comprehensive) • UniCare State Indemnity Plan/Medicare Extension OME without CIC (Non- Comprehensive) 2 Medicare Enrollment 8A.Subscribers who are eligible or who become eligible for Medicare shall transfer to Medicare coverage. The Town shall pay any Medicare Part B premium penalty assessed by the federal government. If the Town, in its discretion, determines that an individual was notified of the need to enroll in Medicare Part B in a timely manner and the individual failed to comply with the notification, then the subscriber shall be responsible for the Medicare Part B penalty. 8B.Medicare Part B: The Town agrees that from July 1, 2020 through June 30, 2022 it will subsidize retirees Medicare Part B Supplemental plans by reducing the annual premium of each Medicare Part B Supplemental Plan by$47.70. Flexible Spending Accounts 9. The Town will continue to offer its Flexible Spending Medical Program(including the debit card). The Town will pay an administrative fee for the duration of this Agreement. The Flexible Spending Medical program follows a fiscal year schedule in accordance with IRS rules and regulations. Opt-Out Program 10. For purposes of the Opt-Out Program, an Active employee is defined as an employee who remains eligible for the employer's contribution rate (excludes unpaid leaves of absences) for health insurance. The Town shall continue the existing Opt-Out Program for Active employees who are enrolled on the Town's health insurance plan and opt-out of the health insurance program under the following terms and conditions: a. The Opt-Out program is available to Active employees only; b. The annual Opt-Out incentive shall be: • Family coverage - $5,000 • Individual coverage - $2,500 • Change from a family coverage to individual coverage - $2,500 All payments will be pro-rated based on the number of months in the fiscal year the employee is not enrolled in the Town's health insurance and participating in the Opt-Out program. C. Employees who voluntarily terminate insurance coverage during the plan year will receive a pro-rated Opt-Out incentive on the following basis: Bi-Weekly Opt-Out= Opt Out Payment X#of months w/o coverage/#of payrolls remaining in fiscal year 12 d. Opt-Out payments shall be made bi-weekly, according to the Town's regular payroll practices. 3 e. To be eligible, Active employees must meet one of the following eligibility requirements: C 1. Current Employees and New Hires: Employees must be continuously enrolled in the Town's insurance for a minimum of twenty-four(24)months before eligible to receive the Opt- Out incentive. C2. Employee with Change in Insurance Coverage During Plan Year: Employees who change insurance coverage from individual to family coverage during the plan year and then later decide to Opt-Out of the Town's health insurance will be eligible for the Opt-Out incentive in the amount of$2,500. Employees enrolled in the Town's health insurance who have had individual coverage for at least 12 months and who change insurance coverage from individual to family coverage during the plan year and maintain family coverage for 12 months, and then decide to exercise the Opt-Out, will be eligible for the $5,000. f. Employees who are enrolled in an individual plan, increase coverage to a family plan and then decrease coverage to an individual plan are not eligible for the Opt- Out Incentive; g. Employees enrolled in a family plan must show evidence of alternative insurance coverage before they are allowed to Opt-Out of the Town's health insurance; h. The Town will pay the Opt-Out incentive via payroll on a bi-weekly basis, less applicable payroll taxes. Payments are not pensionable. For school department employees,payments will be made on a 21 or 26 payroll schedule. If an employee needs to re-enroll in the Town's insurance,the Opt-Out incentive payments will end on the first payroll that health insurance premiums are deducted; i. If there is a qualifying event in which an employee who has opted-out needs to opt-back onto the Town's insurance, the employee will be eligible to do so as long as enrollment is done within the thirty(30) days of the qualifying event; j. Apart from a qualifying event, any employee who has opted-out can re-enroll in the Town's health insurance during any open enrollment period; k. Married Town employees (i.e. both working for the Town of Lexington) who are currently enrolled in separate individuals plans may not enroll in a family plan for purposes of receiving the Opt-Out incentive; 1. The Town and the PEC will share in the"savings"realized by the Opt-Out Program on a 50%/50%basis. The PEC's share of the savings will be deposited into the Mitigation Account on a quarterly basis, if applicable. M. School department employees who participate in the Opt-Out incentive effective 07/01/2020 and who work a September—June payroll period, will receive the Opt-Out incentive in their paychecks beginning September 2020. n. The Opt-Out program will have a sunset provision of June 30, 2022. o. Any issues or disputes that arise regarding enrollment periods or rules and regulations relating to the implementation of this program shall be reviewed by the Town's Human Resources Director. The Human Resources Director will convene a committee comprised of two (2)representatives appointed by the Town Manager and two (2)representative appointed by the PEC. The committee shall make a recommendation to the Town Manager. The Town Manager's decision shall be final and binding. 4 p. Employees who are no longer eligible for the health insurance benefit or terminate employment are not eligible to participate or continue to receive the Opt-Out incentive payment. Creation of a Separate Account for the Mitigation Monies 11 A. The Town shall establish a separate account for the mitigation monies, to be funded from the following sources shown below and further explained in Attachment 1 of this Agreement: I. Employee/Retiree Premium Contribution Split Change for the Indemnity Plans; II. Retiree Premium Contribution Split Change for the Medicare Supplement HMO Plans; III. Employee/Retiree Premium Contribution Split Change for the Active and Non- Medicare Eligible Plans; and IV.Fifty percent(50%) of the "savings" from the Opt-Out Program. 11 B. The following mitigation programs will be charged to this account, subject to a sufficient balance in the mitigation account: I. "HRA-Part I"Employee Reimbursement; For the duration of this agreement, the Town will continue a Health Reimbursement Account(HRA) in the form of a pre-loaded debit card for all active and non-Medicare subscribers. In fiscal year 2021, this amount will be Plan Level Total Family Plan $670.00 Individual Plan $205.00 Prior to the conclusion of the first year of this agreement and before open enrollment for Fiscal Year 2022, the Town and PEC shall review the balance in the Mitigation Fund and, depending on available funds, will determine the reimbursement amount for HRA-Part 1 for the second year of the agreement(FY22). The Town will notify the Coalition if there will not be sufficient funds in a particular fiscal year to fund the supplemental HRA-1 program, so that the Coalition can determine an alternative amount. II. "HRA-Part 2"High Out-of-Pocket Costs: This account will assist those active and non-Medicare subscribers who have extraordinary medical insurance out-of-pocket copayments. The estimated balance in the HRA-Part 2 account is $92,132 as of March 1, 2020. Dental out-of-pocket copayments are not included as eligible expenses under HRA—Part 2. 5 Individual Plan Coverage For Individual plans, in the event that any employee or Non-Medicare retiree has out- of-pocket costs for covered services from in-network providers for prescription drug copayments, deductibles and office visit copayments that exceed$2,000 in total in the plan year, the fund will provide reimbursement of 100% of the costs for covered services for in-network services from in-network providers over$2,000. When out- of-pocket costs for covered services from in-network providers for prescription drug copayments, deductibles and office visit copayments reach $5,000 in total per plan year,the employee/retiree will be responsible for any costs for covered services in excess of$5,000. Family Plan Coverage: For Family plans, in the event that any employee or non-Medicare retiree has combined out-of-pocket costs for covered services from in-network providers for prescription drug copayments, deductibles and office visit copayments that exceed $4,000 in total in the plan year,the fund will provide reimbursement of 100% of the costs for covered services for in-network services from in-network providers over $4,000. When out-of-pocket costs for covered services from in-network providers for prescription drug copayments, deductibles and office visit copayments reach$10,000 in total per plan year, the employee/retiree will be responsible for any costs for covered services in excess of$10,000. Claims submitted by members for reimbursement shall be paid by the third party administration until the "HRA-Part 2" fund is exhausted. Claims must be submitted in accordance with procedures specified by the HRA Administrator and must be submitted by March 1 for paid services in the prior calendar year. Notice will be provided to the Health Insurance Coalition when the HRA account is $75,000 or less. III. HRA Fees: A. HRA Administrative Fees The Town will pay the annual administrative fee for the duration of this Agreement. B. HRA Subscriber Fees The Parties agree that the subscriber fees for the HRAs will be paid as follows: 1) the Town will pay up to 50% of the cost of subscriber fees, up to $40,000 per year. This payment will end on June 30, 2022,unless the Parties negotiate a successor agreement. 2) the balance will be paid from the Mitigation Monies. IV.The Parties to this Agreement agree that should projections lead to the possibility that the funds dedicated to the HRA Part 1 and Part 2 will be insufficient to fulfill the plan dollar amounts during a plan year then the parties shall reopen this Section for the purpose of modifying and/or continuing the plan. V. Medicare Part B Subsides The cost of the Medicare Part B Subsidy, as outlined in Section 8B, shall be funded through the mitigation monies. 6 11 C. Mitigation Account Balance: If the balance in the mitigation account is in excess of or less than what is required to fund the mitigation programs,the Town will provide thirty(30) days' notice to the Coalition, so that the Coalition can decide where to make adjustments in 11 B: I, II and III above, or other uses negotiated by the parties. Nothing in this section will preclude the Town from making payments beyond this two (2)year agreement should there be sufficient funds in the mitigation account and should the Town and Coalition agree to continue a mitigation program. The parties specifically agree that the Town will have no obligation to provide or expend funds for mitigation, or Medicare Part B premium subsidies which exceed the amounts detailed in this Agreement. Meetings 12. The Public Employee Committee shall be composed of one (1)union officer from each collective bargaining unit which negotiates with the Town and a retiree representative designated by the Retired State, County and Municipal Employees Association. Each union officer and the retiree representative shall have the option of allowing one additional representative to attend meetings of the Public Employee Committee with the Town. 13. The parties shall establish a regular schedule of meetings to discuss the implementation of this agreement and any issues relating to the effectiveness and efficiency of health coverage for subscribers. Such meetings shall take place no less than quarterly,unless agreed otherwise. Meetings will be held at times and places which are mutually agreed upon by the Town and the Committee. In addition, either party may convene a meeting upon seven(7) calendar days' notice to the other party,unless there is an emergency that requires shorter notice. Meeting notices will be provided to the Town and to the Public Employee Committee to the person and in the manner designated in writing by the Town and the Committee. 14. Any employee who is a representative on the Public Employee Committee shall receive time off to attend meetings of the Committee with the Town with full pay, if meetings are during the employee's normally scheduled work hours. Correspondence and Information 15. The Town shall copy the Co-Chairs of the Public Employee Committee on correspondence related to the Agreement between the Town of Lexington and the Group Insurance Commission or to any provider of health coverage. 16. Upon request, the Town shall provide the Committee with information reasonably necessary to carry out its responsibilities under this agreement and the provisions of Section 19 of Chapter 32B, as amended by Chapter 67 of the Acts of 2007. 7 Health Coverage after June 30, 2022 17. Either the Town or the PEC may request that this Agreement be reopened for negotiations,pursuant to Section 19, at some point after March 1, 2021. The parties will evaluate the prior two years of participation in the GIC and negotiate a recommendation for future participation in the GIC. Should the PEC vote that it is the PEC's preference to exit the GIC then,the Town and the Public Employee Committee will begin negotiations for a successor agreement pursuant to Section 19 of Chapter 32B. At the request of the PEC, the Town may present a proposal for alternative plans which are at least the actuarial equivalent of those offered by the Commission in the second(2nd)plan year so that the parties may fully explore and negotiate the health coverage to be provided to subscribers starting on July 1, 2022. The parties agree,however,that the Town will only exit the GIC if a successor agreement is reached in accordance with Section 19 of Chapter 32B, or if the Town implements the provisions of Sections 21-23 of Chapter 32B. 18. In accordance with the provisions of a successor agreement, the Town will notify the Group Insurance Commission by December 1, 2021, according to the GIC's rules and regulations, either that subscribers will continue coverage through the Commission, or that the Town is withdrawing its subscribers effective July 1, 2022. In the event that the Town ceases to provide health insurance through the Group Insurance Commission,the Town and the Public Employee Committee agree to maintain Section 19 of Chapter 32B to bargain health insurance coverage unless the Town implements Sections 21-23 of Chapter 32B. Effect of Agreem en t 19. This agreement shall be binding on all subscribers and shall supersede any conflicting provisions of any Town policies or any collective bargaining agreements between the Town and any unions representing Town employees. Cancellation 20. In the event the Town is delinquent in making payments as required by the Group Insurance Commission and the Commission notifies the Town that it intends to exercise its option to cancel coverage pursuant to Section 19(f) of Chapter 32B,the Town will immediately notify the Public Employee Committee,present its proposal for plans which are at least the actuarial equivalent of those offered by the Commission, and engage in negotiations with the Public Employee Committee for replacement coverage. Arbitration of Disputes 21. Either party may submit a dispute between the parties concerning the interpretation or application of this agreement to the American Arbitration Association for final and binding arbitration under its Labor Arbitration Rules with the exception of disputes under Section 10(n). A request for arbitration by the Public Employee Committee must be approved by seventy percent(70%) of the weighted votes of the representatives on the Committee. 8 Hiatus Period Procedures 22A. Waiting/Hiatus Period: New employees of the Town are eligible to enroll in the health insurance offered by the GIC in accordance with 805. CMR 9.01. Therefore, in accordance with 805 CMR 9.01 (3), new employees of the Town are eligible to enroll in health insurance offered through the GIC within ten(10) calendar days of the first date of employment with the Town. GIC health insurance benefits begin on the first day of the month following sixty(60) days or two (2) full calendar months of employment, whichever is less. The period between the date of employment and the effective date of coverage pursuant to 805 CMR 9.01 (3) is herein after referred to as the "Waiting/Hiatus Period". 22B. Waiting/Hiatus Period Stipend: During the"Waiting/Hiatus Period", the Town shall pay a stipend("Waiting/Hiatus Period Stipend")to those newly hired employees who have notified the Town within ten (10) calendar days of employment that they have chosen to enroll in one of the health insurance plans through the GIC. The amount of the"Waiting/Hiatus Period Stipend"will be equal to the portion of the premium cost for whichever plan the employee has chosen to enroll,up to a maximum of: • HMO/PPO/POS Plans: o Eighty-two (82%) Of the HMO/PPO Plans Years 1-2. • Indemnity Plans: o Seventy-five (75%) of the Indemnity Plans Years 1-2. To receive the"Hiatus Period Stipend", the employee must show proof of other health insurance coverage during the "Waiting/Hiatus Period," (e.g. COBRA or other alternative health insurance plan). Newly enrolled employees/subscribers who cancel their GIC coverage within the sixty (60) days of the effective date of GIC coverage shall return the"Waiting/Hiatus Period Stipend"in its entirety to the Town. 22C. GIC Retroactive Effective Date of Coverage: Subscribers may request retroactive coverage from the GIC in accordance with 805 CMR 9.01 (4). Therefore, if a subscriber incurs unplanned and urgent medical expense(s) during the "Waiting/Hiatus Period"that in sum exceeds the full-cost of health insurance premiums of the GIC's elected plan for the "Waiting/Hiatus Period,"the subscriber may file a written request to the GIC for approval of health coverage to become effective on the first day of employment. Upon approval by the GIC, coverage shall take effect as of the first day of employment. In this event,the Town shall submit the full-cost of health insurance premium for the "Waiting/Hiatus Period"to the GIC in a timely manner. The employee shall reimburse the Town his/her proportional share of the premium and any "Waiting/Hiatus Period Stipend" amount already received. 22D. Modification of the "Waiting/Hiatus Period": The provisions of subparagraphs A, B and C shall be modified if and when the GIC modifies the "Waiting/Hiatus Period". 9 Reopener Agreement 23. If, during the second year of this Agreement, the GIC introduces higher deductible plans, the parties agree that this Agreement may be reopened to discuss the impact on the subscribers. The reopener can only be exercised within 30 calendar days of the notification from the GIC of the higher deductible plans. Signatories 24. Each signatory to this agreement is authorized to bind the entity he/she represents. Executed on behalf of the Town of Lexington: Town Manager Executed on behalf of the Public Employee Committee: Co-Chair PEC, Representing the Lexington Sarah Avon Lewis Education Association Unit A, C, D and Technology Unit Co-Chair PEC, President of IAFF Local 1491 Robert Green President, AFSCME Local 1703 - DPW Ron Lochiatto President, AFSCME Local 1703 - Custodians Kyle Walsh President, AFSCME Local 1703 - Dispatchers Erica Fullerton President, ALA School Administrators Eamonn Sheehan President, Cary Memorial Library Association Lisa Mucciarone President, SEIU School Custodial-Maintenance Robert Marcin President, Lexington Police Association Michael S owle President, IBPO Local 501 —Police Superiors James Rettman Co-President, Lexington Municipal Emp. Assoc. Jennifer Gingras 10 Representative, Lexington Municipal Management Robert Lent Association Retiree Representative Carol Murphy 11 Attachment 1 to the Memorandum of Agreement Between The Town of Lexington and the Lexington Public Employee Committee This Attachment reflects the parties' agreement on the creation and use of the separate account for the mitigation monies. A. Creation of a Separate Account for the Mitigation Monies: The Town shall continue to maintain a separate account for the mitigation monies, to be funded from the sources shown below: Al. Subscriber Premium Contribution Split Change for the Indemnity Plan; The savings realized by the Town due to an increase in the subscriber contribution split to the indemnity plans (Harvard Pilgrim Medicare Enhance, Health New England Medicare Supplement Plan, Tufts Health Plan Medicare Complement, Unicare State Indemnity Plan/Medicare Extension OME with/without CIC and Unicare State Indemnity Plan/Basic with/without CIC) from twenty percent(20%)to twenty-five percent(25%) paid by the subscriber. This amount will be determined using November subscriber counts and premium rates, as provided by the GIC, each year of the agreement. For Active plans, this figure will be the difference between twenty percent(20%) and twenty- five percent(25%) of the GIC established premium. For Retiree plans, this figure will be the difference between twenty percent(20%) and twenty-five percent (25%) of the GIC established premium; A2.Retiree Premium Contribution Split Change for the Medicare Supplement HMO Plans; The Mitigation Fund shall reimburse the Town for the cost realized by the Town due to a decrease in the retiree contribution split to the Medicare Supplement HMO plan(Tufts Health Plan Medicare Preferred). This amount will be determined annually using November subscriber counts and premium rates, as provided by the GIC and transferred to the General Fund health appropriation. This figure will be the difference between twenty percent(20%) and eighteen percent(18%) of the GIC established premium; A3. Subscriber Premium Contribution Split Change for the Active and Non-Medicare Eligible Plans; The Town shall continue to provide for 85% of the premiums for the PPO and HMO health insurance plans. The savings realized by the Town from increasing the active and non-Medicare retiree contribution split of all non-indemnity plans by three (3%)percent in Fiscal Year 2015 will be annually transferred each November from the General Fund Appropriation for Health into the Mitigation Fund. This amount will be determined on an annual basis using the November subscriber counts and premium rates, as reported by the GIC. 12 A4.Savings Realized by the Opt-Out Program; Fifty(50)percent of the savings realized by the Town as a result of the Opt-Out program will be deposited into the Mitigation Fund. The savings will be calculated using the Harvard Pilgrim Independence Plan and deposited on a quarterly basis, if applicable. The"savings" shall be calculated using the following example: Individual Premium for Harvard Pilgrim Independence Plan Annual Town Cost Opt-Out Incentive Savings 50%HRA 1 50% Town $8,134.53 $2,500 $5,634.53 $2,817.26 $2,817.27 Family Premium for Harvard Pilgrim Independent Plan Annual Town Cost Opt-Out Incentive Savings 50%HRA 1 50% Town $l V72.50 $500 $14,772.50 $7,3 86.25 $793 86.25 B. Uses of the Separate Account for the Mitigation Monies: B1. Payment made toward funding the HRA-Part 1, as defined by any plan documents agreed to by the Town and the PEC. B2. Payment made toward funding the HRA-Part 2, as defined by any plan documents agreed to by the Town and the PEC. B3. Medicare Part B Subsidy. The Town will contribute to a portion of the Medicare Part B premium as found in Section 8B of this Agreement. Retirees will continue to pay their Medicare Part B premium through their Social Security monthly checks or directly through quarterly billing for those retirees who do not receive a Social Security pension check. The Town will provide a separate Retiree Health Insurance rate sheet which will show both the"original"premium rates for the Medicare Part B Supplemental Plans and the premium rate after the Medicare Part B subsidy for that year has been applied. C. Mitigation Fund Balance: If the balance in the Mitigation Fund is not sufficient to fund the mitigation programs, the Town will provide thirty(30) days' notice to the Coalition, so that the Coalition can decide where to make adjustments. The parties agree that in no event will the Town be responsible to provide any mitigation in excess of the mitigation amounts specified in this Agreement. Adjustments to this section of the agreement to provide additional funds to the mitigation account shall not be made by increasing the Town's contribution rate during this agreement(Years 1-2, 82%). This does not preclude a change in the Medicare Part B Supplemental Plan subsidy contribution rate funded under Section 8B. 13 NO IRMO C IN 1 0,to 064 gO oa i ion Agreement F Y,2 ,1 ,,,,22 FINAL Final Audit Report 2020-04-21 Created: 2020-04-07 By: Anne Kostos(akostos@lexingtonma.gov) Status: Signed Transaction ID: CBJCHBCAABAA5ozLuYdiqYqPAc8DPUED-67jbMLdTgux "Coalitio n Agreement FY21-22 FINAL" H istory Document created by Anne Kostos(akostos@lexingtonma.gov) 2020-04-07-3:03:05 PM GMT-IP address:108.20.114.192 Document emailed to SA LEwis(salewis@lexingtonma.org)for signature 2020-04-07-3:18:34 PM GMT L........... Email viewed by SA LEwis(salewis@lexingtonma.org) 2020-04-07-3:20:25 PM GMT-IP address:66.102.8.153 Document e-signed by SA LEwis(salewis@lexingtonma.org) Signature Date:2020-04-07-4:51:43 PM GMT-Time Source:server-IP address:108.20.19.100 Document emailed to Robert W. Green (rgreen@lexingtonma.gov)for signature 2020-04-07-4:51:45 PM GMT Email viewed by Robert W. Green(rgreen@lexingtonma.gov) 2020-04-07-9:21:54 PM GMT-IP address:209.122.160.67 Document e-signed by Robert W. Green (rgreen@lexingtonma.gov) Signature Date:2020-04-07-9:22:39 PM GMT-Time Source:server-IP address:209.122.160.67 Document emailed to Ron LoChiatto(riochiafto@lexingtonma.gov)for signature 2020-04-07-9:22:41 PM GMT Email viewed by Ron LoChiatto(rlochiafto@lexingtonma.gov) 2020-04-08-11:15:23 AM GMT-IP address:209.122.160.67 Document e-signed by Ron LoChiatto,(riochiatto@lexingtonma.gov) Signature Date:2020-04-08-11:21:53 AM GMT-Time Source:server-IP address:209.122.160.67-Signature captured from device with phone number XXXXXXX2188 Document emailed to Kyle Walsh (kwalsh@lexingtonma.gov)for signature 2020-04-08-11:21:55 AM GMT � w Signature: Signature: Email: satewis@texingtonma.org Email: rgreen@texingtonma.gov 0 Signature. Signature: Email- r[ochiatto@lexingtonma.gov Email: kwaish@lexingtonma.gov Signature: Signature: F"Mon. Email: efu[terton@iexingtonma.gov Email: esheehan@lexingtonma.org aiioarrrorrPER/, rpm%Nu'W"WON/m,rur loffR)III, XONNIN gypp, I, W&M,1100) 0/1 kw", L 11r N x NOW/? ,�Id�c .run ffrrrm nnrr Ff ov, pon, �[IIIN?,, �J/I f/V/101, 1�r,111"L Ac/1",F PRE% Interim Agreement Report 2020-05-12 IJ Created: 2020-04-15 By: Anne Kostos(akostos@lexingtonma.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAA-nM-1 Trodezvt4bUbRyXvsmCtvPdRmyR Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature.A final audit report will be generated when the agreement is complete. III �f foroalition Agreement 04,2020 Secnd o Set Sign His atures FAAFF Document created by Anne Kostos (akostos@lexingtonma.g oar 1 2020-04-15-7:54:13 PM GMT-IP address:209.122.160.67 Document emailed to Lisa S. Mucciarone(Imucciarone@minlib.net)for signature 2020-04-15-7:59:46 PM GMT C/o IN Email viewed by Lisa S. Mucciarone(Imucciarone@minlib.net) 2020-04-15-8:08:40 PM GMT-IP address:66.102.8.146 Document e-signed by Lisa S. Mucciarone(Imucciarone@minlib.net) Signature Date:2020-04-16-1:13:36 PM GMT-Time Source:server-IP address:75.136.64.234 Document emailed to Robert Marcin (rmarcin@lexingtonma.org)for signature 2020-04-16-1:13:38 PM GMT Email viewed by Robert Marcin(rmarcin@lexingtonma.org) 2020-04-18-2:55:01 PM GMT-IP address:66.102.8.148 f Document e-signed by Robert Marcin (rmarcin@lexingtonma.org) Signature Date:2020-04-18-2:57:12 PM GMT-Time Source:server-IP address:173.76.248.222 Document emailed to Jennifer Gingras Ogingras@lexingtonma.gov)for signature 2020-04-18-2:57:14 PM GMT Email viewed by Jennifer Gingras agingras@lexingtonma.gov) 2020-04-18-7:09:48 PM GMT-IP address:173.48.130.58 I 0 =RI MI "IN/UP/ONNE Document e-signed by Jennifer Gingras Ogingras@lexingtonma.gov) Signature Date:2020-04-22-12:51:14 PM GMT-Time Source:server-IP address:209.122.160.67 Document emailed to rient@lexingtonma.gov for signature 2020-04-22-12:51:16 PM GMT Add Email viewed by rlent@lexingtonma.gov 2020-04-22-12:52:49 PM GMT-IP address:209.122.160.67 Document signing delegated to Julie A. Krakauer Okrakauer@lexingtonma.gov) by rlent@lexingtonma.gov 2020-04-22-12:57:19 PM GMT-IP address:209.122.160.67 Document emailed to Julie A. Krakauer Okrakauer@lexingtonma.gov)for signature 2020-04-22-12:57:19 P M GMT Email viewed by Julie A. Krakauer Okrakauer@lexingtonma.gov) 2020-04-22-12:59:56 PM GMT-IP address:209.122.160.67 rF Document e-signed by Julie A. Krakauer Okrakauer@lexingtonma.gov) Signature Date:2020-04-28-8:54:18 PM GMT-Time Source:server-IP address:209.122.160.67 Document emailed to jrettman@lexingtonma.gov for signature 2020-04-28-8:54:19 PM GMT Eli Jr I Signature: Signature: Email: tmucciarone@minlib.net Email: rmarcin@texingtonma.org J#I Signature: v v,n 0 Signature: Email: jgingras@texingtonma.gov Email-, jkrakauer@texingtonma.gov Signature: Signature: Email: jrettman@texingtonma.gov Email: firemurf@verizon.net AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Placement of Flags at Memorial Plaques on Battle Green for Memorial Day PRESENTER: ITEM NUMBER: Doug Luc ente, Chair C.1 SUMMARY: The Town C eleb rations Committee has requested permission to place small flags at the memorial plaques around the Battle Green in memory of the men from Lexington who perished in WWI. If approved, a representative of the Committee would place the flags on the morning of Friday, May 22, 2020, and remove them the morning of Tuesday, May 26, 2020. SUGGESTED MOTION: Move to approve the consent FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/18/2020