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Home My WebLink About2020-02-18-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—FEBRUARY 18, 2020 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:40 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F Perry Weidong Wang Melinda Walker 2. PUBLIC COMMENT There was no public comment offered at this meeting. 3. MINUTES Approval of Minutes of Regular Meeting of January 14, 2020 Upon motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of January 14, 2020, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F Perry Weidong Wang Melinda Walker 4. BILLS & CHECKS Approval of Bills and Checks paid in January 2020 January 2020 REVOLVING FUND Check Numbers 17214 through 17289 689-C MANAGEMENT Check Number 2266 PARKER MANOR Check Number 2059 BEDFORD STREET Check Number 1251 MRVP VOUCHER Check Numbers 4140 through 4142 SECTION 8 Check Numbers 18687 through 18712 Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board voted to accept the Bills and Checks as presented for January 2020. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker 5. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials Caileen presented the financials as of January 31, 2020. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to accept the January 2020 financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker B. Draft Audit-Marcum We received the draft financial audit. There are no findings. We should have the final audit next meeting. C. State Capital Improvement Plan-FY 21 This is the annual state capital improvement plan for current and future modernization projects. Most of the small projects are completed. Projects projected for the next five years include kitchen and baths at Greeley and Vynebrooke. Resident participation included a survey; at least 50% of residents responded. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to accept FY 21 State Capital Improvement Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker 2 D. Project Updates: FISH# 155112-45 Forest Street Kitchen Addition Project The low bid for this project is Kinsellabuilt, Inc., in the amount of$52,100.00. The architect has checked the references and they are favorable. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept the low bid of$52,100.00 from Kinsellabuilt, Inc. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Federal Public Housing Roofing Project-Certificate of Final Completion The project is complete. The CFC is the retainage in the amount of$8,435.00 due to Balcour Corp. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the CFC to Balcour Corp. in the amount of$8,435.00 for the Federal Public Housing Roof Project. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker E. Devaney Energy Oil and Service Contract-Low Bid Approval Our current oil bid expired in November 2019. Rather than go out to bid again, we went with the state contract from Global. However, they do not provide annual service contracts. It has not been cost effective to continue using them as anytime a repair was needed, we had to call our own plumber for repairs. It was decided to go out to bid again. The low bid for oil and service contracts for a three-year period is Devaney Oil. The oil bid is .2690 over tank wagon price and the annual Service Contract is $318.00 per site. We have used them in the past and have always been satisfied. Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to accept the low bidder Devaney Oil in the amount of.2690 over tank Wagon and $318.00 for annual service contract per site. The roll call vote is as follows: 3 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker F. Civil Rights Certification This form needs to be executed by the Chairman to submit with the Federal Annual Plan. G. CFA Amendment 413 in the amount of$2,052,155.00 DHCD has approved Formula Funding in the amount of$2,052,155.00 in the form of a Contract for Financial Assistance (CFA) Amendment 413 which extends the contract dates of service from June 30, 2022 to June 30, 2023. Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to accept the CFA Amendment 413 in the amount of$2,052,155.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker 6. OLD BUSINESS Governor Appointee Vacancy Mark McCullough has shown interest and has been in touch with the Governor's Office. He is waiting for the CORI check to be completed. Melinda also spoke to Sean Osborne who has shown interest. 7. ADOURNMENT 8:10 A.M. A true copy attest........................... Caileen Foley, Executive Director 4 5 6