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T O W M G O V IIE':IIR I A IIE':III' T TOWN MEETING MEMBERS ASSOCIATION (TMMA) ROLE:To inform Town Meeting Members in advance on all Meeting members with the articles so that they can better Warrant articles, meeting procedures, and matters of town understand the issues. governance; to act as an interface between Town Meeting • and the municipal government, the Board of Selectmen, the Sponsored Warrant Information Sessions before the ATM School Committee, and other town boards and committees; and STM to familiarize members with the Warrant Articles, and give article proponents a chance to present their mate to represent the members of Town Meeting when the Town rials and receive feedback. Meeting is not in session; to improve Town Meeting proce- dures and processes; and to assist in governing Lexington . Held TMMA bus tours to view selected sites affected by the when requested or it is deemed necessary. ATM and STM Warrant articles. MEMBERSHIP:All Town Meeting Members are automatical- . Co-sponsored the 8th grade 2019 Mock Town Meeting ly members of TMMA. The Town Moderator,the Selectmen, at the middle schools in the spring, with TMMA mem- the Town Clerk,and State Legislators living in Lexington are bers assisting in the training along with volunteers from at-large members. The TMMA has an Executive Committee the League of Women Voters, the Chinese American which usually meets the second Wednesday of each month Association of Lexington, Indian Americans of Lexington, except during July,August,and months when Town Meeting the Town Moderator,the Town Clerk, and members of the is in session. The monthly meetings are open to all members Board of Selectmen. and to the public. The precinct officers, together with the TMMA officers, • Maintained a TMMA member email group (with message make up the TMMA Executive Committee and serve for archives accessible to the public at http://groups.google. one year. Precinct officers are elected prior to TMMAs com/group/lextmma) to provide a forum for informal dis- Annual Meeting (held immediately prior to the first TMMA cussions among TMMA members around Town issues. Information Session following the Town election). There are . Maintained generic email addresses for all TMMA mem- nine precincts, each of which elects a Precinct Chair, Vice- bers to simplify the process of constituents contacting Town Chair, and Clerk. Immediately after the election of Precinct Meeting members. Officers,TMMA holds its Annual Meeting of the Association to elect the TMMA Board officers, which are the Chair, • Presented information about Town Meeting and the Vice-Chair, Treasurer, Clerk, Webmaster, and Email List TMMA to newly elected Town Meeting Members and to Moderator. The Executive Committee may also appoint sub- those enrolled in the Lexington Citizens Academy. committees,working groups, or task forces from among the TMMA membership when appropriate for the purposes of the TMMA;an example was the electronic voting committee which produced a new method of voting for the 2014 Annual TMMA 2018 Executive Committee Officers Town Meeting. Chair: Ben Moroze HIGHLIGHTS: Vice-Chair: Marc Saint Louis • Maintained the TMMA website, including Executive Treasurer: Susan McLeish Committee minutes,various committee reports,and access Clerk: Brielle Meade to TMMA email archives:http://Iexingtontmma.org. Email List Moderator: Vicki Blier • Continued a paper reduction initiative to reduce the num- Webmaster: Bob Aval lone ber of print materials for Town Meeting. • Collaborated with the Town to increase the number of on- line Town Meeting materials that Members can access on their mobile devices during Town Meeting. • Compiled and published the TMMA Warrant Information Report book on all articles coming before the Annual Town Meeting(ATM)and the Fall Special Town Meeting(STM). The TMMA Warrant Information Report familiarizes Town 26 TOWN OF LEXINGTON 2019 ANNUAL REPORT