2019-Annual Report - Laserfiche WebLink

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T 0 W M G 0 V IIE':IIR I A IIE':III' T TOWN CLERK/BOARD OF REGISTRARS Personnel FY2018 FY2019 . Fulfilled numerous Public Records Requests via online pro- Full Time 3 3 gram,email,mail,and in-person. Part Time 3 3 . Increased use of document retention repository for admin- istrative use and public access. ROLE: To act as the Town's chief elections officer,recording officer, registrar of vital statistics, public rec-ords officer and • Continued to migrate Town's historic documents to public licensing officer, and to maintain records of adopted munic- repository. ipal codes,bylaws, oaths of office,resignations, and appoint- . Organized Town's Records Rooms in Cary Memorial ments.The Town Clerles Office responds to inquiries from the Building and Town Office Building. public and serves as a central information point for the Town. TOWN CLERK: Appointed by the Town Manager: ELECTIONS: Nathalie Rice (Town Clerk). Staff: Diane Sperber (Assistant . Held State Primary Election,September 4,2018. 7,636 reg- Town Clerk),Lisa Maguire(Administrative Assistant),Kelley ° Cutone-Clair and Gina Carme(hired in July 2018)(Municipal istered voters participated,35/o turnout. Clerks),and Lee Yates(Archivist). • Held State Election, November 6, 2018. 16,096 registered BOARD OF REGISTRARS: Appointed by the Board of voters participated,73%turnout. Selectmen for 3-year terms: Gordon Jones (Democrat, exp. • Held annual Town Election March 4,2019.3,616 registered 2020),Judith Moore(Democrat,exp.2022),Mark R.Vitunic (Republican,exp.2021);and Nathalie Rice(Town Clerk). voters participated, 17%turnout. HIGHLIGHTS• • Forwarded recommendations to the Board of Selectmen for annual Election Officer appointments.Election Officers • Updated Annual Town Census of Lexington's population. continue to be the backbone of elections administration. • Published Annual List of Residents and confirmed voter TOWN MEETINGS: registration. • Fall Special Town Meeting (STM-1) convened November • Published annual supplement to Code of Lexington,updat- 13,2018,Cary Memorial Building. ing bylaw changes adopted at the Annual Town Meeting. • Annual Town Meeting convened March 25, 2019, Cary • Supplied residency data for the 2020 Federal Census in Memorial Building. support of the Federal Census Bureau. • Processed and retained all appointment notifications for Town employees and Board and Committee members. • Complied with state laws regarding Ethics/Open Meeting/ Public Records compliance. Population 32,271 32,478 32,615 31,626 Vital Statistics Births 182 174 150 147 Marriages 73 71 83 73 Deaths 293 350 314 299 Licenses Dog 2,420 2,315 2,564 2,434 Raffle 14 12 15 18 Business Certificates 217 256 228 260 Flammable 26 28 31 28 TOWN OF LEXINGTON 2019 ANNUAL REPORT F9 I