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Home My WebLink About2020-01-27 SB Packet - Released SELECT BOARD MEETING Monday, January 27, 2020 Select Board Meeting Room, Town Office Building, 1625 Massachusetts Avenue, Lexington, MA 02420 6:00 PM AGENDA EXECUTIVE SESSION 1. Exemption 6: Review Memorandum of Understanding for 1050 Waltham Street 6:00pm P relminary Site Development and Use Plan(PSDUP) PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 80 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. F Y2021 P reliminary Budget& F inanc ial P lanning 6:25pm 2. Vote to Transfer 241 Grove Street, P arc el 2-B (Wright Farm)to Conservation 7:10pm Commission 3. Approve Patriots' Day 2020 Events 7:15pm 4. Review Requests from The Lexington Lions Club 7:20pm • Use of Battle Green for Annual Patriots' Day 5-Mile Road Race • Use of Hastings Park for Lions Carnival 5. Discuss Event Scheduling for Patriots' Day 2025 7:25pm 6. Review Action Items Related to Select Board Name Change 7:35pm 7. 2020 Annual Town Meeting Warrant Article Update - Amend General Bylaws - 7:45pm Running Bamboo Control 8. Discuss the Addition of the Town of Carlisle to the Veterans' District 8:05pm 9. Human Services Committee Charge Revisions 8:20p m 10. Legal Services Request for Proposal 8:30pm 11. Access to Town Counsel Policy 8:50pm 12. Vote 2020 Annual Town Warrant 9:00p m 13. Early Voting- 2020 Presidential Primary/Town Election Planning 9:05pm 14. Discuss Potential Building Plaque Policy 9:10pm 15. Discuss Proposed Name Change for the New Visitors Center 9:30pm 16. Draft Letter of Support to MAP Regarding Technical Assistance Grant for the 9:45pm Battle Road Scenic Byway 17. Select Board Committee Resignations 9:50pm CONSENT AGENDA 1. Approve and Sign Eagle Scout Commendation Letters • Jackson Robert Davy • Foster Joseph Jackson ADJOURN 1. Anticipated Adjournment 10:00pm The next regularly scheduled meeting of the Select Board will be held on Monday, February 3, 2020 at 7:00pm in the Select Board Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and Ley6edil"a subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2021 Preliminary Budget & Financial Planning PRESENTER: ITEM Jim Malloy, Manager;Town Mana er• Carolyn NUMBER: Ko sno ff,Assistant Town Manager for Finance/Comptroller I.1 SUMMARY: Attached please find a memo explaining certain aspects of the budget and financial plan and a written response to the questions, comments, concerns I received from the Select Board. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 6:25pm ATTACHMENTS: Description Type y Town of Lexington yv Town Manager's Office James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: January 23, 2020 RE: FY21 Budget Discussion Based upon the request from the last budget meeting to go through each part of the budget for discussion and my request to the Board for any questions, comments or concerns,the Finance Team has developed the attached response to questions and the following is to help frame the discussion so that we can get through the budget discussion as efficiently as possible and respond to any questions or concerns the Board may have so that the Finance Department can complete the development of the Brown Book. Level Service Operatingget The budget is a level service budget whereby all town departments were asked to present budgets that continue providing the same level of service as the current year. We have not had a discussion related to reducing the service levels of municipal services to the community, therefore I have the following recommendation. I am recommending that the budgets as presented are supported/approved by the Select Board. Program Improvement Requests (PIRs) In addition to the level service budget there are a number of PIRs that I am recommending. I am recommending $442,950 of the total $1,162,028 requested. As the Board is aware, we use a rating process of all PIR requests that is undertaken by the Senior Management Team(SMT)which is used to inform the Town Manager of town- wide internal priorities,these are combined with goals set by the Select Board and other requests that are in consideration of community groups which have been identified as important, are explained under(15)in the attached response to various questions and concerns form the Select Board. Of the items in the attached list of funded PIRs, all are ongoing expenses that will carry into future budgets with the exception of the Roadway Decision Support System—Snow, Transit Pilot(may or may not be),Across Lexington Brochure and(hopefully)the General Fund Support for the Visitors Center. I am attaching the PIR rating form so that the Board can view those items that I am not recommending at this time. Given the revenues available under the Revenue Allocation Model,the Town's Operating Budget and that the combined operating budget+program improvement requests are within the original allocation(prior to re- working the financing plan for FY21 which increased the overall amount for the revenue allocation model) for the municipal side of government, I believe these PIR requests are reasonable and important. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 I am recommending those items as included in the list of recommended PIRs and that the Select Board approve these items as they are either rated highly by the senior management team which recognized these requests are internally important, are part of the Selectmen's goals or in the case of the Across Lexington Brochure and support for the Visitors Center, are requests that have been identified as being important to the community. Financing Plan: As the Board is aware, our Finance Team developed a guideline to build the Town's flexibility to absorb some of all of the proposed high school debt service costs and that we had recommended funding to be transferred into the Capital Stabilization Fund consistent with that guideline,within the funds available in the FY21 budget. At Summit II the School Department indicated they needed additional funding to maintain their programs. As a result, our Finance Team developed a proposal that modified the funding available to be used in the Revenue Allocation Model sufficient to meet the School Department half way. The changes were explained at Summit 2A and Summit 3 and are summarized below with the reasoning behind our recommendation: • $80000 journal entry to account for the amount that needs to be reserved for the overlay account, which reduced the total amount of available revenues that is used in the revenue allocation model. • $275,212 added to expenses to account for the higher than anticipated assessment from Minuteman Regional Vocation School District. The higher amount was due to higher debt,higher operating expenses for the new school and more students from Lexington attending Minuteman. • Reduced the Reserve Fund the Appropriation Committee has to fund unanticipated expenses from$900,000 to $750,000 as we have not been utilizing these funds in the recent past, yet we did not want to reduce it too much and remove flexibility to deal with emergency expenditures. This is being recommended because it this reduction is unlikely to have an adverse impact on the overall operations of the Town, although we recognize this will reduce the generation of free cash for FY22. • Reduced the set-aside for unanticipated expenses in the current fiscal year from$500,000 to $250,000(in FY20 this was funded at$1,000,000). Similar to the Reserve Fund, the Town has not utilized these funds in the recent past, so it was reduced as part of the FY21 budget by 75%. Also, similar to the Reserve Fund, this reduction is being recommended because it is unlikely to have an adverse impact on the overall operations of the Town,but will reduce the generation of free cash in FY22. • Eliminated the appropriation into the Capital Stabilization Fund from the Tax Levy by$863,540 which was directly related to the guideline recommended to reduce the impact on taxpayers from the high school project. While this is disappointing,there are other budgetary adjustments that may be made in future years that can assist the Town in this goal, such as when the retirement system is fully funded(which is funded with tax levy)that the entirety of that amount could be dedicated to the Capital Stabilization Fund, any other savings that are found, such as minor issues such as the reduction this year in the Veteran's District Budget can be appropriated into Capital Stabilization and serious consideration should be given to the amount raised in the tax levy that currently is used for stormwater management that may be appropriated into the Capital Stabilization Fund. • In addition to reducing the appropriation from the tax levy into the Capital Stabilization Fund,we are also recommending reducing the appropriation from free cash into the Capital Stabilization Fund in the amount of$811,659. The recommendation to reduce the transfer into Capital Stabilization Fund was made to meet the School Department's needs and that it is estimated that there is still several years remaining to build as much capacity into the tax levy to lessen the impact of the high school debt. I also recognize the discussion that either reducing OPEB contributions or delaying phasing out of free cash used to support the operating budget could also have been recommended to meet the School Department's needs. For the following reasons I am not recommending either of these options. • On reducing OPEB, this was not recommended since it could be a part(combined with other factors) of what may result in downgrading the Town's bond rating which would have a severe detrimental impact,but there is also the concern that in FY22 we may find that we have to come up with additional ways to continue to meet the School Department's needs and OPEB may need to be considered in FY22. At the same time, the funding source for OPEB was taken into consideration in relation to the $750,000 that comes from the Health Insurance Claims Trust Fund and$1,179,721 that comes from free cash and therefore wouldn't make sense to phase out the use of free cash to support the operating budget(see below)but then reduce OPEB funding from free cash in order to support the operating budget. • Delaying the phase out of free cash use to fund the operating budget is not recommended either as this is seen as having a larger impact since it would require the Town to continue funding certain small capital projects through debt issuance instead of having the ability to increase the funding of cash capital. This is seen as having a greater long term impact than the items above that are recommended. As it is in the two fiscal years since we've started the phase out process,the FY21 provides for$1.4 million more in cash capital than previously provided for in the budget(was within levy debt). Capital: The Capital Budget has not been questioned(yet) and is too detailed due to different funding sources and funds to restate in this memo and I would refer to the Capital Improvements section of the FY21 budget for any additional questions or discussion the Board may have on the recommendations that I have made for capital improvements. As the Board is aware,this year we instituted a priority-based ranking process similar to the PIRs whereby the SMT rates all requests before we developed the Capital Improvement Plan that is included in the budget,which is supported by the Capital Expenditure Committee as per their comments on the White Book. Select Board Member's Comments: Attached are the questions, comments or concerns I received from the Select Board,with staff s responses on each of the comments which we can be reviewed separately. Other Items to Consider: • One of the comments relates to funding for sustainability initiatives. This also came up at the last meeting with a suggestion of considering funding$25,000 as an initial amount to provide matching funds or generally to be used developing sustainability initiatives. This has been discussed before,but without a specific request it was not included in the FY21 budget. This may be worth considering in the FY21 budget. In summary, a lot of thought went into the original budget presentation given at Summit II and the Town's Finance Team reacted quickly and responsibly to develop a financial plan for FY21 that would meet the School Department's needs and balance the longer term best interest of the Town as far as financial management is concerned. I look forward to discussing these issues with the Board and would hope that we can maintain the schedule Town staff was working toward to ensure that financial articles do not need to be delayed at Town Meeting. Responses to Select Board Member's questions, comments, concerns 1) OPEB and Capital Stabilization - I am very interested in understanding the tradeoffs between funding OPEB and funding the capital stabilization fund. During the financial summits we had universal dismay from school committee, finance committees, and the Select Board about lowering our contributions to the Capital Stabilization fund. On the other hand, we had divided positions about the value or downside of lowering our OPEB funding to increase funding to the capital stabilization fund. As I understand it, your position is that funding OPEB is a critical factor that rating agencies consider when issuing our bond rating, and you didn't want to put our AAa rating at risk. Am I understanding that correctly? That is correct. There were several folks who argued that continuing funding to OPEB, but at a lower amount than our current contribution would not put our bond rating at risk. don'tI don't believe this could be said with such certaint Bond ratin agencies look at a variety of factors and some of our trends we're reserves,lowering a number of items that have generated reserves each year which will in turn lower free cash in future years. It will be a combination of lower not OPEB,funding items like increasing debt liabilities,, base, lack of growth in the commercial tax whether we have financial policies (and whether we follow 7 structure,management the long term sustainability of the budget(no stability, structural that would eventually lead to a downgrade. OPEB is one area 1 e only, but one area that we have control and can influence. So I could use some education on the tradeoffs. What would be the likely impact of lowering contributions to OPEB by say $500K a year? Or$1 M a year? Or even $100K a year? rating,See above. While the interest rates paid by municipalities on municipal bonds is not available online in anyway tying interest rate paid to bond this, there is information related to the interest rate investors receive based on bond rating and there is an 11.4% difference (higher) between AAA and AA. Based on this (although there are other factors that can also influence a 4.0% interest rate paid by the Town would be closer to ® significant,This may not sound the but on a 30 year debt issuance on school,s share of a $350 million high it equals approximately 7 000 per year(for 30 years). What other factors do bond rating agencies consider besides OPEB and how big a factor is OPEB in the overall rating? See above I would also like to understand more about the tradeoff of what happens if we continue to lower our contributions to the capital stabilization fund. Is there any way we can model the a couple likely scenarios and the expected outcomes of those scenarios— in some sort of economic model? Right now the discussion feels more like people talking past each other discussing hypothetical situations where folks have different underlying assumptions. It is hard to get a handle on what these decisions will actually mean for the economic health of the Town. It is my guess that lowering our contributions to the capital stabilization fund will likely lower our chances of having the public vote to approve a debt exclusion for the high school. Would you agree with that assessment? This is an interesting question and one the Board members, with your collective experience in Town are likely better at answering than me. assume that whether we set funds aside or not, that the public will vote a debt exclusion for a new high school, whether it's a $350 million or$500 million. From my perspective, our responsibility is to minimize the impact of this decision as much as we possibly can, which is the basis of my recommendation to build x amount into the tax base and then zero it out the year debt will become due and exchange the amount that had been put into the Capital Stabilization Fund toward paying the debt service. Unfortunately, there's no silver bullet for dealing with a debt issuance that large, we were planning on mitigating it as much as possible. 2) Capital — I continue to be interested in having a better handle on capital and debt service in our budget. I would like to see how much of our capital debt service is attributed to different departments/ projects and how that debt service is rolling off over time. Right now this part of the budget seems very opaque to me. How many more years do we have of debt service for each of our exclusions? How much debt service do we have for CPA projects? For our school renovation projects, etc? How much debt service do we have for vehicles? What are guidelines for how much debt a community has and how close are we to exceeding those guidelines? Both you and the finance committees seem to be advocating for less debt... I'd like to understand this issue some more. We will make the information available, but it's extensive so the Finance Department will summarize it in a format that can be used(after the bond issuance is completed), within the next month. 3) Conservative estimates— During the presentations I have attended, town staff indicates that it is prudent to make very conservative line by line estimates of both revenue and expenses. I wonder about the implication for our budget process of choosing to be very conservative assuming lower revenue than we have seen in the past—and very conservative about assuming we will have higher expenses than in the past. While it seems to make sense in each particular example to be conservative— I wonder whether the budgeting process should assume that the worst case will happen for every line item in the budget. So this is a request for more of an explanation. I wonder about the value of creating a budget based on likely scenarios vs. the worst case. I'm sure there are reasons for the path we have chosen. I'd just like to understand this in some more detail. The reason is related to how the Town has chosen to use free cash in the past and the need to continue to generate free cash each year in order to continue funding the operating budget. /believe it would be very difficuft to move closer to likely scenarios until we have completed transitioning off using free cash as a revenue source to fund the operating budget. Once we have transitioned off, then / would recommend slowly bringing revenues and expenditures closer to past practices and perceived future costs. 4) Firing Range - The White Book sets aside $125K for designing a Police Firing range. This seems quite premature to me for several reasons. At least as far as I am aware, we haven't had the discussion or decision about whether we actually need a new police firing range, we haven't had a discussion about how it would be financed if we did, we haven't had a discussion about where the firing range should be located. It seems that these issues should all be discussed in the context of the new police station. this,We will need to have a discussion regarding issues, although an indoor range under the Police Station will raise a lot of mostly dealing with lead and noise and the need to mitigate these. There are also issues of the limitations on what can be used In an indoor range (pistols) as opposed to other. . firearms departments,can utilized in an outdoor(semi-enclosed) range. There is a very real opportunity for a grant funded project with regional implications and we expect the grant program to be announced shortly by the MA Dept of Public Safety. Given our proximity to a large number of police Police Academies and other agencies that we would be able to present a very strong application with the conceptual design work that has gone on to date. 5) Pedestrian Safety Goals— I appreciate the focus on pedestrian safety. If I understand the white book that will be primarily accomplished by adding sidewalks. What I would like to see is a focus on bike safety as well as pedestrian safety. Can we design sidewalks so that bikes can use them? My understanding is that designing sidewalks to accommodate bikes would be much less expensive than installing protected bike lanes. How can we have that conversation about bike safety? And can we use our money wisely to improve both pedestrian and bike safety at the same time? Bike safety is designed into all our improvements, whether there is sufficient right-of- way for bike lanes (going in two directions) and pedestrian use of sidewalks in most areas of town would be questionable. Alternatively this may require redesign of streets in order to lessen the width of roads to provide accommodation for sidewalk width to accommodate both peds and cyclists. We have a goal for engineenng and planning to recommend a location for protected bike lanes later this year. The Board could request the Engineering and DPW Departments to come in to discuss what the potential is (later this year). 6) Master Plan — I'd like to discuss the scope of the Master Plan, specifically that the Master Plan process should incorporate the new High Performance Building Operations and Maintenance Policy goals that we have agreed to draft and adopt. Board.This is a funded planning process outside of the FY21 budget and should perhaps be discussed at a Selectmen's meeting and then brought forward to the Comprehensive Plan Advisory Committee andlor the Planning 7) Stormwater Enterprise fund — I appreciated the overview you provided on Monday night— but would like to have a focused discussion on this topic, as I don't yet fully understand all the implications. I would also like to understand how this effort will consider climate change— how our storm water system infrastructure will be designed to accommodate the latest scientific data on extreme storms. Also how does this interact with MVP funds etc. The increased costs associated with the EPA's regulations regarding NPDES permits and stormwater management is what is driving this discussion in many communities, who see future costs increasing further from regulatory and environmental factors. Our Engineering Department has undertaken the vulnerability study with a consultant and our stormwater management wifilis taking into consideration climate change. MVP funds in the form of grants would run through the same process as they currently do, any matching funds would likely come from an enterprise fund, as would the ongoing operational costs that are currently in the General Fund. Creating this fund would move up to $2 million in annual costs out of the General Fund into a Stormwater Enterprise Fund and while we initially discussed reducing the General Fund, at this time, I've considered recommending that any amount eliminated from the General Fund be transferred into the Capital Stabilization Fund. 8) 911 Dispatch —We approved the PI R saying that we had received a grant, but I wonder if the grant is a one-time grant or a recurring grant we can count on in the future? This grant is established by the surcharge on telephone bills providing for the E-911 service (every cell phone line pays it) and has been around for a long time with no indication that it will cease at any point in the future. It is specifically written to support operating/staffing costs for communities to receive the calls generated by cell phones in the vicinity. Previous communities that I've worked for have used these funds for equipment and staffing without issue. 9) Liberty Ride— Does our budget include the new fees imposed by the National Park Service? Not in FY217 these fees will go into effect the following year. We are exploring expanding the Liberty Ride to add a stop at the Minuteman Park(where people would get ofo and in Concord center(where people could also get ofo. This could put the Town in the position of seeking a waiver as a regional transportation service (according to NPS) that would exempt the Liberty Ride from this fee (which I believe would be approximately$64,000 per year). 10)1 continue to wonder why we feel new growth is going to be lower than previous years. What are the underlying root causes associated with that assessment? This is something that is very hard to predict and the building bubble can burst at any moment and since this is predicting out 18 months ® , s smart to conservatively estimate new growth. Our FY21 estimate of$2,750,000 is approximately 85% of the last actual(FY19) new growth figure of ' $3,270,005 which I dont believe is being overly conservative given the 18 month window. Additionally, any overage in new growth generates additional revenues that can be appropriated at Fall STM— that was one portion of the funds appropriated in November 2019 for the LED Streetlights and an additional transfer into the Capital Stabilization Fund. It's better practice to hold our budget to levels that can be achieved, and potentially generate surplus funds that can be applied to one-time costs, rather than have to "'cutyy a budget if overly optimistic revenues are not realized. 11)Solar revenue—The budget shows $629K in revenue last year. I'm confused why we would budget $400K for this year. The primary factors are amount of sunshine and Eversource rates. I do not believe Eversource rates will decrease—so I cannot understand why we would project such a decrease in revenue. Solar is reflected in the budget in two ways— existing rooftop solar is embedded in the Facilities utility projections as a net savings, and the Hartwell arrays are reflected in the Solar Producer budget,, with the net-metering revenue being deposited into the General Fund. A third aspect will be present in FY2021 once the newest installations are operational, and is not currently reflected anywhere in the budget since there are a large number of unknowns at this point, particularly around timing. For the FY2022 budget, staff will Incorporate the new Installations as well as three years of actual experience with the Hartwell arrays to reflect a less conservative projection. This will be helpful to address the anticipated shortfall that the schools are already projecting. 12)DPW budget mentions improving turf areas. What does "improve" mean in this context? The initiative should read Continue instead of Develop. This program began a number of years ago to provide for minor field repairs for safety and playability to prolong the life of the field before a major capital project is needed. Some of the tasks can include laser grading, overseeding,, deep-tine aeration, topdressing, re- sodding, mound reconstruction, minor drainage improvements, etc. We maintain 22 ballfields and numerous multi-purpose fields and this has been a successful program that keeps fields safe and playable. 13)Trash and recycling — I continue to be interested in understanding our true cost of recycling vs trash pick-up. I'd like to discuss the value of curbside composting. My back of the envelope calculations suggest the Black Earth Composting program is currently saving the town about $20K in trash tipping fees a year. It would be great to know if the DPW agrees that this is a net positive program. I've asked Robert Beaudoin to provide a separate memo on this and the other questions you've asked about the recycling and solid waste management program. 14)Parking fees— Seem to be flat for several years. Should we be revisiting our parking fees? Similarly penalties and interest were about$1 M in revenue several years ago — now they are $340K. Licenses and permits were $3M several years ago— now $2M. I'm just wondering why those revenue sources decreased so significantly. Parking fees are primarily deposited into the Parking Fund, which has a growing balance and is slated to be used as a funding source when the time comes to repave the parking lots behind Michelson's and CVS. The General Fund revenue reflects a transfer from the Parking Fund to recoup the cost of parking enforcement and snow plowing in the center. Base funds have remained at$385,000 for many years, with adjustments from time to time to reflect one-time costs, like the EV Charging units that were authorized at 2019 ATM. Penalties and Interest were higher in previous years due to some large outstanding tax bills that have been settled. The larger number in previous years was more of an anomaly and will likely not recur since the Treasurer has been making a concerted effort to settle the largest and longest outstanding tax bills in recent years. On licenses and permits, this is similar to new growth, where we are predicting 18 months out, we are budgeting approximately 72% of the last actual figure we have, however, if there is an economic downturn, this is likely the first place that it will appear as building slows. Also, more than $1M in revenue each year has been due to only 3 or 4 large commercial permits, the timing of which can be difficult to predict, but can have an outsized impact on revenue. 15)PI Rs — I think there would be some value if you could explain the decisions you have made on PI R funding. In general these decisions seem reasonable to me. It just seems like there would be some value in having the Board understand the decision making process. As well as the implications you see as a result of these decisions. The entire Senior Management Team reviews each of the requests and rates them, the results of which is used to inform the Town Manager of town-wide internal priorities. These are combined with goals set by the Select Board and some other factors as explained below(in order of how they were rated by the • FIR Part-Time Municipal Assistant— The FIR Department provides the HR function for not only municipal employees, but many of the HR functions of school employees and for all retirees with regard to benefits and other issues. This equates to about 1.800 active employees and many more retirees. Currently this is done with an HR Director, 2 full-time employees and a part-time employee. Among the SMT, this was the highest rated PIR. • Senior Civil Engineer— This is converting one Engineering Inspector to a Senior Civil Engineer so that we can provide additional focus on transportation related programs, traffic safety, complete streets, sidewalks and other one-time transportation projects. This was seen as a minimal investment to provide improved services in a very busy department that has a direct impact on the quality of services provided by the Town. Lead Dispatcher— Quite frankly I was surprised that a department of Lexington's size with consolidated dispatch for police and fire does not have a position of Lead Dispatcher to coordinate, provide quality control and general oversight and that it has been done in a dispersed manner through multiple supervisors in the past. With the outset of EMD this is even more important that training and oversight be through one person to ensure we have high quality E911 services. The funds for this PIR are funded through the E911 grant. Additional Health Agent— In addition to this being the 4th highest rated PIR, I requested that the Land Use, Health and Development Department review nearby communities (Arlington, Bedford, Belmont, Watertown, Wellesley) for staffing and permitting numbers to provide additional review for me to determine whether our department was truly understaffed or was inefficient. In summary we have the least staff(we have 2.6, the next lowest was Belmont with 4.0) with the most permits issued (we issued 539 permits, the next highest was 513 in Watertown) and among the highest in all activity. Additionally, by adding the additional health agent, we W be able to reduce expenses for contract health inspections by$18Y 000 per year, reducing the overall cost. CertifiedTransportation Manager— Currently this position (Susan Barrett) is part-time (28 hours per week) and this PIR would bring this position to full-time. The Town has struggled to move transportation issues forward and more dedicated time by the Transportation Manager can assist us in improving public transportation. This is a goal of the Select Board. year, create a part-time position at 12 hours per week to determine whether there was an unmet community need to provide for inclusive and adaptive programs for residents of all ages and abilities. During the the Director of Recreation Currently,and Community Programs has kept me up to date on the demand for this program and the services being provided. There was clearly a demand that had been unmet previously and 12 hours per week were not sufficient to provide ongoing programs given the level of interest. This has been a real success for the Recreation & Community Programs Department for individuals that cannot participate in other programs. Library— State Certification— network, the library depends on funding from the Trustees, the Friends of the Library and the Library Foundation to fund approximately 20% of the amount needed for books and supplies to comply with state certification levels for funding of these items. The Town cannot rely on these funds in the future and should be funding the library supplies account at the level required to maintain certification of the library. This request was further precipitated by a change to the way that fines are assessed via the state- sponsored where overdue items will be automatically renewed if fund,eligible. Since fees and fines are currently deposited in the Trustees this Library'schange I's anticipated to have a significant impact on the funds that are generated to support the • Public Grounds— Playground Maintenance— This PIR would provide 1 contract work and 000 for supplies to maintain the I I playgrounds in our park 000 for system to ensure the Town does not have increased liability from not addressing damaged equipment. • Facilities— Maintenance Staff Increase— Since over 000 square feet J J staff,of space has been added without adding need, which has resulted in work orders becoming backlogged and building issues being addressed being delayed. The request was to add two additional staff in building maintenance. Based upon funding availability and I have recommended one of the two positions and Fund,will need to consider additional staffing in future years. • Facilities— Community Center— The Community Center has many programs that support themselves through the Enterprise but there are a number of drop- years,in programs for which no fee is charged. With the Community Center in operation for over 4 some of the equipment and fixtures are becoming wom and need The ® request was for1 at 000 and is recommended community. We want to begin a program of ongoing replacement of equipment so that the facility is maintained with a planned replacement program (even if 000. The facility is used fairly heavily and is seen as a positive to the • Highway— Roadway Decision Support System— Snow— This PIR is to fund $12just partial to start). temperatures,000 for a system that would provide real-time roadway surface conditions and is a smart city technology that collects ambient road temperatures, dew relative precipitation point, humidity, precipitation type, amountsfintensity, temperatures, speed, visibility, pressure,barometric video, friction (dry, wet, slippery, black ice, road,treated/untreated) to assist the DPW in determining when/how to treat road surfaces in the winter. This would replace the current technology of having a staff person driving on the determining ir'we need to Saturdays,begin treating roads. • Library— Increase Library Tech from 25 to 37 hours per week— The library is one of the busiest in the state with over I million items borrowed each year. Making this position full-time would provide some additional staffing for which years.is needed. This is the first increase in staffing at the library in 8 0 Transportation Services— Transit Service Pilot— This would provide some funding 000 of the 000 requested) to try some pilot programs to ($50, 7 services.improve transit Dun'ng several meetings, large and small businesses have is very important to address and that the first milellast mile as well as off-hour services are needed. This is also a goal of the Select Board. • Land Use—Across Lexington— This PIR is recommended to be partially funded with 000 for replacing the brochurelmap for Across Lexington trails. I have this is something that both items,met with this group several times and they are out of the maps. Additional funds were requested for surveys and other and are not included. • Economic Development— Support for the Visitors CenterlLiberty Ride— These programs are projected to be 000 short from revenues generated for FY2 $51, . future,With the new Visitors Center coming online and discussions with Concordjust starting on the potential to expand the Liberty Ride program to make it more viable going into the it makes sense to ensure programs can continue in initiated.the near term future while planning for FY22 is being above,Of the items all are ongoing expenses that will carry into future budgets with the exception of the Across Lexington Brochure and(hopefully) the General Fund Support for the Visitors Center. 16)[future budget concern] Minuteman Tech — page iv and III-34; Fy21 budget increases by 21.1% largely due to additional debt service (49.13% increase) and operating costs (9.18%) for the new school and the departure of Belmont from the school district. However, there is also a 24.5% increase in Lexington students—which I think only affects the budget next year. Given the greater attractiveness of MT and the crowding at LHS, this seems like an area of larger increases for the next several years. What can we do to help keep MT operating budget growth controlled? Control over regional vocational schools is limited to having input with the Superintendent(Town Managers generally meet with the Supenntendent approximately 2-3 times per year) and through the elected representative to the regional vocational school district, and express concerns. I would note that the increase in operating costs are related to opening the new school and shouldn'ti weeks,Their actual budget should be released in approximately 2 unknown, which will give us a good idea of where the increases are. Whether additional students migrate from LHS to Minuteman in the future is an 17)[note] page vi: stormwater fee options have been explored for a few years, time to get serious about action. 18)Engineering and DPW have continued working on this and it's been in our planning process to have an update to the Board late February/early March. The most recent meeting was this past week in which reviews of the fee development and examples were reviewed. A draft presentation from consultants is expected to be reviewed by staff in the next 3 weeks with a presentation planned for the Select Board shortly thereafter. Currently the plan is to seek approval of creating the fund and establishing the fee at the 2021 Annual Town Meeting and for it to become effective for FY23 which will allow the time necessary to have the MUMS system set up for the fund/fees. 19)[new PIR— increase budget request] page viii: *new* I don't see funding to support sustainability projects that arise throughout the year. 2019 ATM had a withdrawn article aiming to establish a fund for this. Better to include a line item akin to TSG Transportation Mitigation $100K or Public Facilities bid documents $100K in the capital budget. Would seem reasonable to allocate $25K from free cash (this does not seem to be a recurring expense other than funding generated from sustainability initiatives). This would allow timely response to opportunities like the Eversource EV charger program. This was not included in the FY21 budget, but should the Board agree to include it as a line item, we can accommodate this funding either through using some of the remaining unallocated amount in the budget or through solar(see below). 20)Another option would be to respond to opportunities from the Reserve Fund — but this fund is smaller than it has been in recent years and is dedicated to "unanticipated expenses". I'm not sure if timely response to opportunities classify as unanticipated (I would argue yes but am not sure...) [note] page IV-1 1: total net revenue for solar projects is conservative. In general, this is good, but fair to assume closer to actuals for previous years (and a source of revenue to fund sustainability response fund). We are recommending that we keep the budgets for solar as they are presented based on the major changes from the solar arrays and once the contracts have been signed to make adjustments to the budget at that time. If the Board is interested, we could reduce this item to fund the $25,000 for sustainability. 21)[concern] page x: Excluded Debt Service Tax Relief is listed at $3.5M. The budget model presented to 2017 STM#2 on 10/16/2017 projected $6.1 M for FY21. It appears that this discrepancy is due to delays in the police station headquarters (and other projects). Want to make sure we are holding true to the representations made in the debt exclusion vote and that we make this clear to residents. (this was reviewed at Board meeting and confirmed that we are holding to expected tax relief) As presented at Summit 3 we are following the representation that it's at the low end at 3.2% (although this could change as values change). 22)[concern] page xi: appropriation into CSF is well below the targets we established. The policy directions presented at the fiscal policy summit were intended to crowd out operating spending to make LHS construction project possible without completely relying on debt exclusion. Agreed and the original model for FY21 had a higher figure being transferred into CSF but had to be reduced to account for the larger growth in the school department budget. Staff reviewed various options, including eliminating the phase out of using free cash to support the operating budget(for FY21) but there is also a real benefit to keeping on the five year schedule and eliminating the short term borrowing for capital and replacing this with free cash use. Based upon these types of considerations, we did reduce those areas that were the least objectionable from a financial management perspective. 23)[concern] page xi: CSF contribution includes $252K from municipal revenue allocation. Seems like we should discuss the revenue split formula or process. I agree with dedicating these funds for the CSF (and am looking to see if it should be more). The important item is to start building it into the fax base and we're also working on that although in a miniscule way(savings on the Veterans District). The Town (Municipal and School) are going to have to work hard in FY22 to restart the process. I'm not sure there are large enough reductions that can be made elsewhere in the budget to provide an increase transfer to the CSF. Although we can target any new growth above the budgeted new growth directly into the CSF this Fall which could be substantial. 24)[question] Page 11-3: 1 don't understand the discussion of FY21 revenue offsets being driven by the set-aside of$400K to cover FY20 snow and ice expenses. The paragraph notes that the FY20 set-aside wasn't needed. Does this mean the restated FY20 line had the $400K removed yielding the apparent increase? (If it wasn't removed, I don't understand the comment). MGL Ch. 44, §31 D allows a municipality to exceed the appropriation in a given fiscal year for snow removal, each year is considered separately. The set aside is meant to ensure the Town does not exceed Proposition 2Y2since any amounts exceeding the appropriation must be raised on the recap sheet the following year. It provides the Town with some flexibility to respond to snow removal deficits by extending them into the next year instead of having to swallow them all at once. In 5 of the past 10 fiscal years, the Town has employed this strategy to cover snow removal costs. Page C-6 of the FY2020 Brown Book includes the prior year activity, which has ranged from $265K to $654K within the time range. (See final line on page 11-4 of the White Book for the FYI 8 and FYI 9 activity.) For FY20, no funds were needed for the FYI 9 snow removal costs. $400K had been set-aside, so in order to tax to the levy limit we appropriated the $400K into the CSF at Fall 2019 STM. The $400K is being set-aside again in the FY21budget to be available to be applied to any FY20 snow deficits that may occur. 25)[concern — decrease budget request] Page xi-4--- TSG Transportation Mitigation Fund --- is this an accumulating fund? If so, I don't see a need for this to be more than a total of$100K. Expenditures in recent years have been slow due to staffing changes— but there is no reason to build this fund beyond a 1-year allocation. This was held at the prior year's funding level, but could be reduced should the Board ® This is not an accumulating fund but is kept open until spent, we could close out prior year's remaining balance should the Board determine this is the policy you wish to follow and we'll inform the TSG. 26)[concern] Page vi-6 — declined PI for Traffic Enforcement patrol officer. I don't disagree with keeping the staffing levels flat but do want the understand how much of the additional traffic enforcement function can be accomplished by redirecting efforts. The following response is from the PD which categorizes the manner in which we address our primary traffic enforcement assignments is through a "'redirection of efforts." We have had challenges with our staffing levels over the past couple of years which has limited our ability to have "extra"officers on each shift that can be solely directed to other assignments like traffic enforcement. We currently do this when staffing allows, but once an officer is absent from a shift through use of personal time, training or a court appearance, we are usually down to the minimum staffing for the shift to cover the four patrol sectors in town. When that is the case, officers are given traffic enforcement assignments at high accident and traffic volume locations during the course of the shift. Officers on these assignments are often pulled away to handle calls for service in their corresponding sectors. We had over 15,000 calls for service in 2019 which are the primary function of patrol. In addition, they provide an opportunit for our officers to interact and form good relationships y with the residents, visitors and merchants in town. To have callers wait for a police response because they are conducting traffic enforcement is something that is often not well received from a community expecting a high level of service like Lexington. Without having someone dedicated to traffic enforcement we will never be able to collect all of the data we need to analyze traffic problems and spend the amount of time needed for correction. In addition to traffic enforcement, there is a high level of pressure on the Police Department to have a presence in the center area, put another School Resource Officer in the schools, have Bike Patrol Officers on the bike path and an officer assigned to a local drug task force to combat the state wide opioid problem. These are all areas of concern we have been dealing with since the override of 2003 when we had 4 additional officers to utilize at our discretion. Without those "extra"officers on the shift, we have been limited to what we can accomplish in these areas. While all of these issues are important, traffic concerns affect everyone in town on a daily basis and are one of the biggest requests we receive at the PD. We have recently hired 6 officers, and are in the process of hiring another 3. Now that we are no longer a member of civil service, retaining officers will be easier due to the fact these officers specifically took the test to become Lexington Police Officers and lateral transferring will not be an option through civil service. Having new highly motivated officers will make addressing traffic enforcement easier. We will continue to focus our attention on traffic concerns in town and look for innovative ways to increase our presence and address these problems. Simple edits 27)[editing] page vi first line: "undertaking a comparatively analysis Thanks. 28)[note] page vi first line: "similar communities", note selectmen's policy (-1996?) of making sure list of comparison communities is made available for any comparison study. - noted 29)[presentation] page vii: Minuteman Tech fees used to be included in Shared Expenses but doesn't appear in the table. Why? For purposes of the Revenue Allocation, Minuteman assessments are taken "off the top"before the allocation is run. The rest of the expenses like that are considered Shared Expenses. For budget presentation purposes, Minuteman has always been grouped under Education., which I's appropriate. 30)[editing] Page 1-3 through 1-5: Table headers include columns "D" and "E" twice and then reference a formula (D-C)for the second "E" and (E/C)for"F. clean up the header so there are unique labels. - Thanks. 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O a a W W 7� -C� 7� 7� 7� I U •ct I P-+ o H H N H H N H Q N \O 00 4-0 C� ..� z ! � N c� aj a4 I °' bL CIA AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote to Transfer 241 Grove Street, Parcel 2-B (Wright Farm) to Conservation Commission PRESENTER:TER• ITEM S NUMBER: Jim Malloy, Town Manager I.2 SUMMARY: At the last meeting, the Board voted to transfer a portion of the Wright Farm property to L exH ab for affordable housing. At that meeting, it was also discussed that on 1/27 the Board would be asked to make the second transfer of land at the Wright Farm property to the Conservation Commission. The Record vote and ANR plan are attached for the Board's review. SUGGESTED MOTION: Move to approve the transfer of parcel 2-B shown on the attached ANR plan by Meridian Associates, dated 2/2/18 to the Conservation Commission. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 7:10pm ATTACHMENTS: Description Type m e, o � C7Coh� ) �r "C e rl i`W y 0 Z t�m rS) p UJ Ca !^�,r ^ r N r t� (✓a � r c-Y O 2 t�C)> Fes, •^\ i a. cr: v7 �arm O WW O �o ¢ U ()� I—I w u C7 Or)CaOt> z y, !.� "7 cA CC'S VJ , `L (36A IS U .Ca( a Z t�_W O �.i J n•o z;s li- W q t>/"► �,., H...{ r. «.w 0..;,. _� ,. as q{a-O Vi _..'''``-1� - �"< p "�' '� TF 2 !.V�...O C7-..4L�� q c:Y j J O �'b t};�� ^�W r O U ., 4d2 �' � aqw RCN b pac ~�------ >._,C9Wn CQ 4a V7 U S C4 !. �ti.q v,a. o(1)-�azUo QW�,Lw w t� L V'S "a� !rrr11.,1j Ca 9 m E UPS O.1/Jo),., 91 ry N, AA _ 4D w � � � m i IX 1 w p r=.- Cj w i / IaJ 4-. q Ca ..-.. ...�- W N 1 J O. lr IS N � II rol ak w �n C, R' ¢q .;oQ) 53g/..�, O 2 i F.aap ICJ � Li � z d L' L N � u A6'E N 54 AV u7 �J w G 1 8 ''83 19 y5 \ 035 381 R 61'90 Ni cq S d's`s 95 (',s u 1 C} 1 a ^y J 'rJ / 00 z r4 pp' .- ' 150 CAI V 0 / 47 r.j u� O / le 007 328. o q N3$20� Q si 15.00 N� CUN�Y 4..P ROv 1gg6 50 co H` F�WCI C4Y�0 fj FW--`a;W4i t.�0 O!+J c5'�L 46 x v) rn' tiL W S > I_ j rod can z V O O ti � M C'� SI+i.J CS U i U)U 4j t'(A N qF....N �.J CYZ O vk QqO. ti C7 C�7 Cti O Vj V) O J cY>-KJ ly 2 Iy n Y Cj4 ??G nlviJ) �Nn4�'n O v) 6 „JOLI U,.;L cr, � Q N tY Ct� O O S tii V jai O W W cn z 2: N q U S I.yJ t W `.,.Z U-� ti O S.U,' (Y Q:v) ❑ q'�-"�..WI ti I.�J cJ F.y Fr O w rn UJ Y Nr(j`-'Oq OSa �.!YI G 4 4J�!J U .T: �l i t:5 5_p F b l)O 0 fa(n O vY �:j �j CLI r17 rCJ W 2 Z Q7 1 ICJ t-.. �.✓ 4i h ca ra r O Q,U in h ti.O C�vI F.... t_-J r_.W L-..J� Imo.ty'C..� I { O 4C1 O 70-W I I I I r RECORD VOTE OF THE LEXINGTON SELECT BOARD JANUARY 27, 2020 At a duly called public meeting of the Lexington Select Board on January 27, 2020, the Board voted as follows with respect to that certain property known as 241 Grove Street, Lexington, Massachusetts (the "Wright Farm Property"), as more particularly identified on a plan entitled "Plan of Land Located in Lexington, Massachusetts (Middlesex County) Prepared for Town of Lexington, Date: February 2, 2018"prepared by Meridian Associates and recorded with the Middlesex South District Registry of Deeds as Plan No. 274 of 2019 (the "Plan"). (a) To approve the transfer of the care and control of Parcel 2-B of the Wright Farm Property, as shown on the Plan, from the Town of Lexington, acting by and through its Select Board, to the care and custody of the Conservation Commission pursuant to MGL, C. 401 S. 8C per Article 9 of the 2015 Annual Town Meeting, as amended by Article 41 of the 2018 Annual Town Meeting. Said Parcel 2-B shall be combined with the adjacent conservation land identified as Parcel 1; and (b) To authorize James J. Malloy,the Town Manager of the Town of Lexington,to take all actions on behalf of the Town that are reasonably necessary, in the judgment of the Town Manager, to complete the transfer of the Property in accordance with the applicable Town Meeting Votes referenced above. TOWN OF LEXINGTON SELECT BOARD Douglas M. Lucente, Chair Jill I. Hai, Vice-Chair Joseph N. Pato Suzanne E. Barry Mark D. Sandeen {Ao656goz.1} AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Patriots' Day 2020 Events PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.3 SUMMARY.- You are being asked to approve the following events for Patriots' Day: Lexington Minute Men-Approve the following for Patriots' Day Weekend: 1. Sunday, April 5, 2020 — Battle Green — Reenactment rehearsal — 9:OOam to 4:OOpm (Rain Date: Saturday,April 11, 2020, 11:00am to 4:OOpm) 2. Saturday,April 18, 2020— Battle Green— Parker's Revenge Reenactment— 9:00am to 10:3 Dam 3. Sunday, April 19, 2020 - Battle Green - Reenactment of Hancock Clarke/Paul Revere Ride, 10:00p m - 1:00am 4. Monday,April 20, 2020— Battle Green— Reenactment— 1:OOam to 1:OOpm(Rain Date: Saturday,April 25, 2020) Town Celebrations Committee -Approve the requests for the Patriots' Day morning parade, ceremonies on the Battle Green and afternoon parade on Monday,April 20, 2020. Historical Society/Lexington Minute Men-Approve the request for the reenactment of the arrival of Paul Revere and William Dawes on night of Sunday,April 19, 2020. See attached information for specific details regarding on each of these requests. SUGGESTED MOTION: Motion to approve the Patriots' Day activities listed above, subject to working out the details with Town Departments. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 7:15pm ATTACHMENTS: Description Type F) 2020 flatriot,s`Day R.equest Minute Vlen 13ackup Material F) 2020 Patriots'Day Request Towii C�clebratlion.s(A)rn.mittee Fklcktv Material F) 2020 Pat.riotsDay Request, 'I�-.An.gton.Ffiistonccal Society Backup Nllateilal 1 J �1 LT#t 1,4tXt"6,n#tVn Mt'*nutje Mien � 4w CHARTERED SEPTEMBER 6,1689 AND MAY 5,1910 INCORPORATED JULY 15,1916 � " (MEMBER THE CENTENNIAL LEGION OF HISTORIC MILITARY COMMANDS INC.) mm 8 �1 , , ARIL� f POST OFFICE BOX 1775 LEXINGTON,MASSACHUSETTS 02420 = jan. 17, 2020 Board of Selectmen 1625 Mass. Ave. Lexington, Mass. 02420 Re: LMM Spring 2020 Use of Battle Green To the Honorable Board: The Lexington Minute Men Company respectfully requests the use of the Battle Green and Meriam Park for the following dates and purposes: - Sunday,April 5, 9 a.m.-4 p.m. Dress Rehearsal for the Battle of Lexington Reenactment. There will be no musket firing on the Green during this rehearsal,though please note that one musket will be fired from Buckman Tavern (as is customary) to initiate the action. Saturday,April 11, 11 a.m.-4 p.m. Provisional"rain date"for the April 5 rehearsal. Saturday,April 18, 9 a.m.-10:30 a.m. Annual reenactment of the Lexington Minute Men regrouping and marching to Lincoln for the Parker's Revenge skirmish. Proceedings on the Green last approximately 30 minutes, followed by a march up Mass. Ave.to Fiske Hill at Old Mass. Ave. Sunday,April 19, 10 p.m.-1 a.m. Annual Reenactment of Paul Revere's Ride. Action starts at the Green,then proceeds up Hancock Street to the Hancock-Clarke House at approximately 11:45 p.m. Proceedings at the Hancock-Clarke House last approximately 30 minutes, followed by a march back down Hancock Street to the Green and one musket volley on the Green. Monday,April 20 (Patriots'Day), 1 a.m.-1 p.m. Annual Reenactment of the Battle of Lexington. Held nearly every year since 1971,the Reenactment includes musket firing on the Green during the Battle, after a single shot from Buckman Tavern initiates the action. Saturday,April 25, 1 a.m.-1 p.m. Provisional"rain date"for the April 20 Reenactment. (more) "Stand your ground.Don'tfire unless fired upon;But if they mean to have a war, let it begin here." —CPT John Parker,April 19, 1775 Board of Selectmen -2- Jan. 17, 2020 Additionally,please note that the Company requests a police escort from the Green up Mass. Ave. to Fiske Hill on Saturday,April 18, as part of the Parker's Revenge March. The Company wishes to register its continuing thanks for this annual service by the Police Department. We will be in contact with the Police Department, Fire Department,Department of Public Works, Town Celebrations Committee, and Visitors'Center to coordinate the Reenactment and other events with them. We are grateful for the strong support always offered by the Selectmen and hope that this request will be granted. It is always an honor and a pleasure to be of service, continuing to keep alive the traditions of Lexington and the memory of the town's first casualties in the War for Independence. On behalf of CPT Larry Conley, our unit's 75th and present commander, I do remain Yours in Liberty, //2'LUT S L Doran,Adjutant "Stand your ground.Don'tfire unless fired upon;But if they mean to have a war, let it begin here." —CPT John Parker,April 19, 1775 Town of-Lexington Town Celebrations Committee ` PRL 1 December 7,2019 Mr.Doug Lucente Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington,MA 02420 RE: Patriots'Day 2020,Morning Parade&Ceremonies Dear Mr. Lucente: On behalf of the Town Celebrations Committee,we request the following for Patriots'Day,Monday April 20,2020: For the Patriots'Day Morning Parade: • Use of the driveway to the Munroe Cemetery to line up the Morning Parade. • Use of Massachusetts Avenue from the driveway to the Munroe Cemetery west to Bedford Street; Bedford Street to Harrington Road and midway down Harrington Road to the Battle Green. Parade participants will arrive between 6:45 a.m. and 7:15 a.m. and the parade will step off promptly at 7:30 a.m. For the Patriots'Day Ceremonies on the Battle Green: • Use of the Battle Green for the annual Patriots' Day Morning Ceremonies. • Use of the small podium,reviewing stand,microphone and speaker system from the Department of Public Works. The ceremonies on the Battle Green are expected to begin once the Parade arrives at the Battle Green (approximately 8:15 a.m.)and last approximately 45 minutes to one hour. For Patriots'Day Afternoon Parade: • Permission to block off the Town Pool parking lot on Worthen Road to provide parking and enable ease of loading for vehicles associated with the parade;in particular for trailers associated with the equine units. • Use of Massachusetts Avenue from approximately#409(Lexington Toyota)westerly to Bedford Street, Bedford Street to Harrington Road,Harrington Road to Worthen Road and Worthen Road to the Town Pool parking lot for the Patriots' Day Afternoon Parade. Should you have any questions,please do not hesitate to contact me. Very truly yours, TOWN CELEBRATIONS COMMITTEE 100000? Lorain Marquis, Chairman (781)862-9176 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)698-4640—Fax: (781)-863-9468 Email: celebrationscmte@lexingtonma.gov LEXINGTON H 0 istor a ical Society .................. .......................................11............................... His tort' e Educattono Community January 9, 2020 Board of Selectmen Town of Lexington Town Hall Lexington, MA 02420 On behalf of the Lexington Historical Society and the Lexington Minute Men, request is respectfully made that appropriate steps be taken in order to close off portions of Bedford Street and Hancock Street for our special program on April 19-20, 2020. As we have done for many years,the Society and the Minute Men are preparing to produce a reenactment of the arrival of Paul Revere and William Dawes at the Hancock-Clarke House. The actual program is intended to begin at approximately 11:30 p.m. with interpreters and minutemen at the House awaiting news of the activity of the Regulars in Boston. Paul Revere and then William Dawes will fide down Hancock Street from the Buckman Tavern area and arrive at the Hancock-Clarke House where they will converse with the occupants and then return to their staging area near Buckman. In order to accomplish all of this and to ensure public safety, we request that Bedford Street from Massachusetts Avenue to Hancock Street and Hancock Street to Adams Street be closed to all but resident emergency traffic from 10:30 p.m. on Sunday, April 19th to no later than 12:30 a.m. on Monday, April 20th. We thank the police and DPW personnel for adhering to the 10:30 closing time to accommodate our early arrival audience members and keep them safe. For further information from either organization, you may contact Bill Poole 978-251-1003, b-illpoolel775@comcast.net. Our respective organizations continue to be very pleased by the overwhelmingly positive response to our annual production and are very excited about this year's event. We are delighted to provide this gift to the town and are very proud of the fact that it has become a welcome permanent addition to our Patriots' Day weekend in Lexington. We appreciate your cooperation in that endeavor. Very truly yours, LEXINGTON HISTORICAL SOCIETY THE LEXINGTON MINUTE MEN By y . �. Donna Hooper, Pr ident Larry Conley, Captain Commanding P.O. Box 514 - Lexington, MA 02420 - 781.862-1703 1 0 1 0 office@lexi*ngtonhistory.org - iexingtonhistory.org AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Requests from The Lexington Lions Club PRESENTER: ITEM NUMBER: Colby Crogan, Lexington Lions Club President I.4 SUMMARY: The Lexington Lions Club requests permission to hold the 106th Annual Patriots' Day 5-Mile Road Race on Monday,April 20, 2020 with an awards ceremony on the Battle Green, at the conclusion of the Road Race, from approximately 11:15 am to 11:3 Dam. The Lexington Lions Club requests permission to hold the 64th Annual Fourth of July Carnival at Hastings Park, as follows: setup on Monday, June 29, 2020 and Tuesday, June 30, 2020, Carnival from Wednesday, July 1, 2020 to Sunday, July 5, 2020, and concluding with tear down and clean-up on Monday, July 6, 2020, which is to be completed by 2:00p m. SUGGESTED MOTION: Motion to approve the 106th Annual Patriots' Day 5-Mile Road Race as listed above, subject to working out the details with Town Departments. Motion to approve the request of the Lexington Lions Club to hold the Fourth of July Carnival from Wednesday, July 1, 2020 to Sunday, July 5, 2020 with the times as requested in the Lexington Lions Club letter dated January 21, 2020, subject to working out the details with Town Departments.. Motion to approve the request of the Lexington Lions Club to have lighting turned on until 11:3 0 pm from Monday, June 29, 2020 through July 5, 2020. Motion to approve a fireworks display on Thursday, July 2, 2020 at approximately 9:30 pm with the request being subject to approval of the fireworks vendor and necessary safety precautions required by the Lexington Fire Department. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 7:20pm ATTACHMENTS: Description Type F) 2020 Pattiots'l.lay Request, L.Jon's Club R.(-.)ad Race f3ackup Material F) 2020 Camliv a I I.Jon.'s(.,-.,'Iub request Backup MIlateiial THE LiONSL BOF LEXINGTONrIN CU C. P.O. Box 71, Lexington, Massachusetts, 02420 NAT Birthplace of American Liberty www.lexingtonlions.org January 23, 2019 Town of Lexington Select Board 1625 Massachusetts Ave. Lexington, MA 02420 Dear Board Members; The Lexington Lions Club will be sponsoring the 1061h Annual Patriots Day 5- Mile Road Race on Monday, April 20, 2020. We are requesting the use of the Battle Green for the awards ceremony at the conclusion of the Road Race. The awards ceremony begins at approximately 11:15AM and will last approximately 15 minutes. Thanks for your consideration of this request. If you have any questions, please contact me at 17 Vine Brook Rd, Lexington, MA 02421; Cell Phone: (781) 424-4007. Very truly yours, "JI, Douglas M. Lucente Treasurer and Road Race Co-Chair See attached.- Road Race Route & Details cc: Town Manager Lexington Lions Club— 10611 Annual Patriots Day 5-Mile Road Race IF FINISH 0 C/) Mille 4 ati"I_)ln Z,ii[ wHa a�-ity w TM MUS U ill- 4 u!r'�O o , Gaa sM b r Did Res ,. 151 �. Mile 2 Mile Road Race Details: Date, Time& Location: • Monday,April 20,2020 • Race Starts at 10:00am(By Lexington Minutemen firing muskets) • Adjacent to the Battlegreen,Lexington,MA • (1900 Mass Ave,Lexington,MA—for mapping purposes) Registration: Please Visit the"HOW TO ENTER"Registration Page at www.lexingtonlions.org Race Packets: Runners who have pre-registered may pick-up their race packets on race day at registration beginning at 8:00am Team Registration: Teams must have a minimum of 4 Runners. Timing Chip: Your timing chip is included in your race packet and must be placed on the top of your shoe and securely weaved/tied through your shoelaces.In order to receive an official time for the race you must be wearing the chip as you cross both the Start and Finish lines. Age Group Awards & Other Trophies: • Currier Cup*- 1 st Place Overall Finisher • Team Competition- 1 st Place Team • Sgt Norman Carlson Award- 1 st Lexingtonian • Age 12&Under- 1 st&2nd Place Male, 1 st&2nd Place Female • Age 13—19- 1 st&2nd Place Male, 1 st&2nd Place Female • Age 20—29- 1 st&2nd Place Male, 1 st&2nd Place Female • Age 3 0—3 9- 1 st&2nd Place Male, 1 st&2nd Place Female • Age 40—49- 1 st&2nd Place Male, 1 st&2nd Place Female • Age 50—59- 1 st&2nd Place Male, 1 st&2nd Place Female • Age 60&Up- 1 st&2nd Place Male, 1 st&2nd Place Female *Currier Cup Trophy: The Currier Cup is a Special Silver Cup that is presented to the first place finisher of the race by the family of the first Place finisher of the First Patriots Day Road Race in 1914 Ralph"Curlie"Currier. Fees: Mail-in and On-Line Pre-registration is$25. Day of Race registration is$28. Water Stops: There are 4 water stops along the race route.Close to each mile marker. Refreshments: Refreshments and fruit are served at the end of the race. Received JAN 212020 Q,Ns SELECT BOARD THE LIONS CLUB OF LEXINGTONf INC. � P.O. Box 71, Lexington, Massachusetts, 02420 MAT "Birthplace'Birthplace of American Liberty" www,/exington/ions,org January 21, 2020 Town of Lexington Board of Selectmen 1625 Massachusetts Ave Lexington, MA 02420 Dear Board Members; The Lexington Lions Club will be sponsoring its 64th Annual Fourth of July Carnival with Fiesta Shows of Seabrook,NH. We respectfully request the use of Hastings Park on the following dates and other locations as noted: Proposed Schedule of Events: • Sunday, June 28, 2020: o Arrival to staging starting at 6:OOPM (No Setup) • Monday, June 29, 2020: o Setup starting at 7:OOAM moving onto field • Tuesday, June 30, 2020: o Setup and Preliminary Inspections • Wednesday, July 01, 2020: o Setup and Final Inspections o Perkins/LABBB/Cotting Students 3:00 PM to S:00 PM**Tentative Date o Carnival- 6:OOPM to 11:OOPM • Thursday, July 02, 2020: o Carnival- 6:OOPM to 11:00PM o Fireworks - 9:30 PM to 10:00 PM **Tentative Date • Friday, July 03, 2020 o Carnival- 6:OOPM to 11:00PM • Saturday, July 04, 2020 o Free Olde Fashioned Youth Games - 10:00 AM—Noon (Inside Track) o Carnival- 1:OOPM to 11:00PM • Sunday, July 05, 2020: o Carnival- 1:00PM to S:OOPM o Tear Down until 11:30PM • Monday, July 06, 2020: o Final Tear Down and clean-up completed by 2:OOPM A Special Event Permit application has been filed with the Town Managers office in conjunction with this request. Planning Meetings - The support and cooperation of the Town of Lexington has always been a key factor in our success and we hereby respectfully request your approval for our schedule above. Upon approval, we will have a formal event planning meeting with the Town Departments. Subsequent meetings will also be held with key Departments on as the event approaches. Lighting—Fiesta Shows will be providing all lighting sources. We are requesting that lights be allowed to be used if necessary until 11:30PM on Monday June 29th and Tuesday June 30th during setup and until 11:30PM after the daily closing of the Carnival July 1-July 5 to allow carnival guests an opportunity to leave the area safely. Fireworks - The Lexington Lions Club requests permission to have a fireworks display on Thursday, July 2, 2020 at approximating 9:3 0 PM subject to approval of the fireworks vendor, Atlas PyroVision Productions, Inc. and safety precautions by the Fire Department. Living Quarters and On-Site Supervisor - The Fiesta Shows employees will occupy living quarters (i.e., trailers) located near the Lexington High School Field House in cooperation with the Department of Public Facilities. They will act in accordance with the conditions set forth in prior years including Fiesta Shows identifying (by name and cell phone number) an on-site supervisor who will be the primary contact person for the Lexington Police Department on any matters regarding carnival staff. This supervisor will be on-site and available between the hours of midnight and 8:00 a.m. There will be no living quarters at Hastings Park. Overnight Police Detail and Alcohol Consumption—The Lexington Lions Club will arrange and pay for a Lexington Police Department security detail consistent with the hours required each night the carnival in past years. The Lions Club and Fiesta Shows will work with the Police Department and follow their recommendations. Dean & Flynn, Inc. DBA Fiesta Shows agrees that there will be no consumption of alcoholic beverages on public property. Break Bottle Game—There will not be a break bottle game at Hastings Park. Backflow Preventer—The Lexington Lions Club will be responsible for making a $1,000 deposit for a backflow preventer valve from the Department of Public Works. Post-Carnival Meetings—The Lexington Lions Club will plan to hold a post-carnival meeting with the DPW on Monday, July What Hastings Park to review the conditions of the grass at Hastings Park. Lions and Fiesta shows will be responsible for any and all repairs to the grass. Another debriefing meeting will be held within 2 months after the Carnival including all appropriate Town Departments to review the carnival layout, and any concerns that may have come up during the carnival. Sincerely, 66 117 �o aye• Colby Crogan, President, Lexington Lions Club Original Letter to Select Board; E-mail CC to: James Malloy, Town Manager Kelly Axtell, Deputy Town Manager Chief Mark Corr, Police Department Chief Derek Sencabaugh, Fire Department Karl Sasportas, Health Department David Pinsonneault, Department of Public Works Chris Filadoro, Department of Public Works Shawn Newell, Department of Public Facilities Laurie Lucibello, Department of Public Facilities Melissa Battite, Director of Recreation and Community Programs Jim Kelly, Building Commissioner E.J. Dean, Fiesta Shows Paula Rizzo-Riley, Lexington Lions Club Bill Carlson, Lexington Lions Club John Lucente, Lexington Lions Club Alan Wrigley, Lexington Lions Club Doug Lucente, Lexington Lions Club AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Event Scheduling for Patriots' Day 2025 PRESENTER: ITEM NUMBER: Board Discussion I.5 SUMMARY: Board discussion of 2025 Patriots Day weekend events regarding scheduling in order to communicate/coordinate with the surrounding Towns the scheduling of respective events for the 250th Anniversary of the Battles of Lexington and Concord. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 7:25pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Action Items Related to Select Board Name Change PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.6 SUMMARY: Staff is working on making the necessary updates to reflect the Select Board name change. The attached list gives an indication of the many projects taking place but is not an exhaustive list. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 7:35pm ATTACHMENTS: Description Type Arequiring attention to update name to S''reas,, elect Board* Documents Status Select Board Policies and procedures Select Board Licensing/Permit Applications Town Bylaws Computer Status Town website (IT identified over 150 updates to be made) Update Board's email address to be: Selectboard@lexingtonma.gov Office Staff Email message signatures Completed Miscellaneous: Status Notify LexMedia Completed Update Novus Agenda for Meeting Packets Completed Town Office Building signs (directional and rooms) Ordered Constant Contact Notification for Select Board Meeting Agendas Completed Employee internal phone list Completed Select Board Meeting Room interior signage Microsoft Outlook calendar(naming conventions for meetings/rooms) Voice Message on Town Office Building phone 781-862-0500 directory of departments Mailroom mailbox label Notify Departments/Committees/Boards to update materials to reflect Select Board (i.e. donation return envelopes ) Select Board Office/Supplies: Status Return Address preprinted on Mailing Envelopes Completed Letterhead Completed Office Voicemail (X45 80, x4581, x4582) Completed Date stamp for received mail Return address stamp Folders for letters of significance (proclamations, etc.) Business cards for Select Board Members Town Badges (staff and Select Board Members) New Minute Books going forward Labels on folders in Filing Cabinets *list gives an indication of the many projects taking place but is not an exhaustive list. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2020 Annual Town Meeting Warrant Article Update - Amend General Bylaws - Running Bamboo Control PRESENTER:TER: ITEM S NUMBER: Mike Reamer I.7 SUMMARY: Mike Reamer will present the 2020 Annual Town Meeting Warrant citizen article - Running Bamboo Control. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 7:45pm ATTACHMENTS: Description Type 1 W � L O � L L O 4�J X � � O � � o u O O o o OL co0. U 4-) E E O Ln 0 (1) s C o � g o 0 c6 C— � N uEN (v**4 Al I 0 0 0 LU C)m Lu (.0 0 � Q -- W a 0 .- � O W MO O • � X J 4� O Q O > • � m O Jc: O 00 cn cu rh cn — • 4-j — .............. + p co 0 uu O H Ua) E E � o � M z O •— u ° m • O E > Oo D O �o E a--j pll,>.......... 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Ln p _0 -se U C: w 0 Cl) E 0 u cu ra 4-j u 0 i O 0 E E �° Ln ° > ° M E � > aL a, m E o O E U � •— ro ro �a �A `~ 4— - 4-j O a--' qt 2 a) 3: Q O O CAA .— O i }' Ln 0 -0 0 F V) m Q) Un E C: +� .— � ro ca p ca �, O 4-J +� (a Zro z +, p +J O U M to O ,E O .............. 4-4 -o E LIL .. c QJ +� O c6 c6 0 0 — cn SIC' (o i W Ca +j O � � co Cr- i N pCr- C CL ca V 0 p O O p CU I !9v ,�II I yuiW � � II "f p cu CL q d' w�� I 1i IC I l / I d n w � P f i IV ilM�l r Y' pk r0 V � O •`� O E Co 4-J do .— O a--j Q) O C6 0 Lr) V U W v) r-I <r i r (U 16-1 r t rlu III� � III n� ro73c o C) »t} JV i a G: P 4u ii�� Fy it J u %j J,. 4--j 4--) O O L O O n E ro co re cc U_ a--j O V .- cu 4 mm CL lE dI �f^l� 1i N arl r'u,PiVl9, 4,'mom�M;' p6(dPV�mjJy d u, JJ,Vi r GN""iP'r" 0), "AP" U1YUi/a��i�wk, U 11 /i q ru II N� r s u Ja i f f E ( ,may bf p r. y I �r< , qr U% r �f � rir 1, tlk! 1 boy, AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss the Addition of the Town of Carlisle to the Veterans' District PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.8 SUMMARY As previously discussed with the Board (during 2019)when the Towns of Lexington and Bedford renewed the intermunicipal agreement on the Veterans' District we had negotiated an agreement that would align costs with demand for services and that Bedford would begin paying more of the overall cost and correspondingly, the Veterans Director would be spending more time in Bedford based on demand. I had previously informed the Board that Carlisle had a small number of Veterans and was looking to join the District. Bedford is interested and it makes sense since we will still be able to provide the same level of services at a lower cost to Lexington. I've attached the proposed amendment to the Veterans District for the Board review and discussion and what is referred to as Appendix D which provides the basis for the cost breakdown between the communities. This is for discussion purposes only at the 1/27 meeting and will be on the agenda for consideration of approval on the 2/3 agenda should the Board agree to move this proposal forward. SUGGESTED MOTION: None at this time, seeking consensus only and a vote will be requested at the next Select Board meeting. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 8:05pm ATTACHMENTS: Description Type F) Appendix..[) (A.)s tl.3reakdown. (Awer Merno F) Arnemlrrl(�Ilntl'o Intermunicipal Agreernent CA)v e r M e mo aJ r- rn �o 00 r1 QO M O O M O O O O M M M m r1 cn oo r1 m � t.0 N M O Ln N I- O O O 'i O E n 00 of of m u Q -tn -cn- -Ln -Ln -Lh -L! -(h -cn- -(n -ch -(h -(h -(n -(n -(n -Ln -Ln ch -Lh -Ln -L! -Lh -Lh -Ln -(n- -ch -Ln -cn- -Ln 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N D O O O O O O O O O O O O O O O O O O O O O O 'L ++ rl rl r1 r1 r-I r-I r-I r1 r1 r-I r-I r-I r-I U p a I� m r-i M N l0 O O I- Ln Itt M O O N O Ln O u1 Tt Ln � m `Q O Ol I- � m 00 r-I O O tZLn 00 (V O Ln r-i Ln N m l0 � rl N O l0 � ' 111 M r-i tZ M I I I I 10 r-i � ' (V I- O O m E 00 M M O L-n O m Q M I�t M M 00 Ln oo N -L} -L! -(h ih /} (/) (/} (h ih -Ln •(n- -Ln {h (/) /) -(h -Ln -Ln -Ln (h 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o O O O O O O O O O O O O O O O O O O m m m m .� ++ Ln m m m m m m m m O O O O O O O O O � � � R::I- V r-I O m _ Q �0 00 M ry) N M M O O � O Ln O Ln 01 r-I 01 N r- �n � (V I- � 00 M Ln N Ol l0 01 M 01 M � O a) M ' � � L n N I I I I I I I I I I � ' N �\ � Ln Zt O O N in k.0 O �D :I- x• Q M M M I- M M J_ 0 00000000 0 00000000 0000 0 O O O O O O O O O O O O O O O O O O O •a � u •�C O txo J Q � m 00 N M M N O O ::I- Ln R:I- M O O N O O O O l0 l0 l0 +� rn Ln oo o �D m o O cn Ln 00 N O Ln r-Io O O o q:3 qt m 0 rl M M ' rl I.!') Rc:l- �.D CV CM CM I I I I tZ r-I �O O ' m CV I- l0 l0 tZ ' Q E l0 I� r-I rl r-i m CM r-I r-i In Ln Ln r- 00 fM M N N N Vf r-I r-I r-I W to '(n- '(n '(n -(n -(n to -Ln- to -(n -Ln tn -(n -(n -Ln -n- -(n- to -(n to to -(n -(n tn -(n- -(n to -(n- -Ln w m m m fa O O O aJ \ \ \ W a--+ a--+ Ln Ln Ln u u cant O O V)W v N a' a' V a, L � L � Ln � J O cn O Ln a) \ o z O zC 5 N Qj o v •5 N 0 O L av c 0 m u r-I Ol O `� Ol O u Q + N L C L —+-' cn ' +' LU i N C6 L U "' (a > C L m Lr) O bO L +-+ � U) O v O W +-+ a) a) ++ (a a-+ M �O I + -J -C t0 O -J O Ln O u v� � � -- _ L (31(0 aJ = 0 J � a) � � a) 0 cn CO �' u cn cn m M: J u 2 cn Iw a_ (" 2 V) u o r-i (V [M zt Ln l0 I� oo m o r-i N M R:i- Ln l0 I- oo m o r-i N M R::i- Ln l0 r-I r-I r-I r-I r-I r-I r-I r-I r-I r-I N (V CV N N N N 0 0 0 0 (V 00 0) O cM 110 C l O t.O (V O 0 R::i- r-I Ln O Ol I- R:I- r-I C: fM rl (V 00 O ry) Lr) (V +� m Lrn c� Q 0 O 0_ U Cl) i 0 a O 4 ai � o U) u 'X -0 m V c) AMENDMENT TO THE INTER-MUNICIPAL AGREEMENT BETWEEN THE TOWNS OF LEXINGTON AND BEDFORD ADDING THE TOWN OF CARLISLE TO A VETERANS' SERVICES DISTRICT WHEREAS, the Town of Lexington a Massachusetts municipal corporation having a usual place of business at Town Office Building, 1625 Massachusetts Avenue, Lexington, MA 02420, acting by and through its Board of Selectmen ("Lexington"), the Town of Bedford, a Massachusetts municipal corporation having a usual place of business at 10 Mudge Way, Bedford, Massachusetts 01730, acting by and through its Board of Selectmen ("Bedford"), and the Town of Carlisle, a Massachusetts municipal corporation having a usual place of business at 66 Westford Street, Carlisle, MA 01741, acting by and through its Board of Selectmen ("Carlisle"), desire to share the services and costs associated with a Veterans' Services District; and WHEREAS, Lexington and Bedford previously had entered that certain agreement dated the of 20 , creating the Lexington-Bedford Veterans' District(the "Agreement"); and WHEREAS, each of the parties has obtained authority to amend the Agreement pursuant to G.L. c. 40, s 4A and c. 115; WHEREAS, pursuant to 108 C.M.R. § 12.02(1), the Massachusetts Department of Veterans' Services Secretary(Secretary) must approve this Amendment; NOW, THEREFORE, in consideration of the premises set forth above and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, hereby agree under seal to amend the equivalently numbered paragraphs of the Agreement as follows, provided that any terms of the Agreement consistent with this Amendment and not changed by the Amendment shall continue in full force and effect. A copy of the Agreement, as amended, is attached hereto as Appendix A to this Amendment: 1. The first page of the Agreement shall be amended to include references to Carlisle as shown in Appendix A. 2. District Board. Amend the first sentence of Section I to read, "A District Board shall be created on approval of this agreement with one representative from Lexington, Bedford, and Carlisle." 3. Term. Amend the first clause of Section 3 to read as follows: "The term of this Agreement, as amended, shall commence on the date of execution hereof,...". 4. Veterans' Services District Director. Strike all text in Section 4 and replace it with the following: "The VSO of Lexington, or a successor hired through standard personnel practices agreed to by the District Board, shall serve as the Director of the District and will supervise all VSO's in their duties. For the avoidance of doubt, the parties shall share the services of the Veterans' Services District Director and any Veterans' Services Officer[s], notwithstanding any other provision of this Agreement to the contrary." 5. Cost of District Operations. Strike the first sentence of the first paragraph of Section S and replace it with the following: "Lexington, Bedford, and Carlisle shall assume their respective shares of the costs associated with a common Veterans' Services District, based on the Cost Allocation Model attached as Appendix D." Strike the first sentence of the first paragraph of Section and replace it with the following: "Bedford and Carlisle shall contribute their share of the associated costs for these positions by paying to Lexington an amount 1 as required by the terms and conditions of this Agreement and Appendix XX." Strike the third paragraph of Section Sand replace it with the following: "Lexington shall adjust the compensation it pays said positions as it may elect to do in accordance with standard personnel practices that impact upon the Veterans' Services District Director and Veterans' Services Officers and shall give prompt written notice to Bedford and Carlisle of any such adjustment." Strike the fourth paragraph of Section S and replace it with the following: "To provide Bedford and Carlisle with certainty in planning their budgets for the Veterans' Services District, Bedford and Carlisle's payments to Lexington each fiscal year shall be established and fixed by March 1. Within 90 days of the close of each fiscal year, Lexington will provide Bedford and Carlisle with an analysis of actual staff and office expenses for the prior fiscal year. Any amount over or under the amount paid by Bedford and Carlisle will be adjusted in the subsequent year's payments by Bedford and Carlisle." 6. Other Benefits. Strike the first paragraph of Section 6 and replace it with the following: "Lexington shall provide the Director and VSO[s] with all benefits to which they are entitled under standard personnel practices of Lexington. All parties agree to allow the Director and VSO[s] to enjoy such vacation, sick days, personal days and other leave as she may be entitled to receive under standard personnel practices of Lexington. No party shall make any demand on the Director or VSO[s] or take any action with respect to them that is in violation of their rights under standard personnel practices of Lexington or under any applicable legislation." Amend the second clause of the second paragraph of Section 6 to read as follows: "..., the Bedford and Carlisle shares of the cost of unemployment insurance premiums will be increased in the following year by a proportional amount." 7. Retirement Benefits. Strike the second sentence of Section band replace it with the following: "As part of Bedford and Carlisle's annual payments, they will pay the agreed upon prorated normal cost or other retirement benefits toward the pension/retirement costs of the VSO's of the district." 8. Duties. Strike the first sentence of Section 8 and replace it with the following: "The VSO[s] of the District shall perform their duties as required by the District Board and the respective local laws and regulations of Lexington, Bedford, and Carlisle." 9. Office Hours and Locations. Strike all text in Section 9 and replace it with the following: "The Director and the VSO[s] shall work primarily in the office spaces provided by Lexington, Bedford, and Carlisle. The towns shall maintain regular, public office hours with such office hours to be mutually agreed upon by the parties." 10. Indemnification. Strike all text in Section 10 all and replace it with the following: "Notwithstanding the final sentence of G.L. c. 40, §4A, to the extent permitted by law, the Town of Bedford and the Town of Carlisle (each an"Indemnifying Municipality") separately agree to indemnify the Town of Lexington, including all officials, officers, employees, agents, servants and representatives, from and against any claim arising out of the duties performed by the Veterans' Service District staff pursuant to the Agreement in or on behalf of the Indemnifying Municipality for any claim of liability, loss, damages, costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission by the Veterans' Services District while performing services for the Indemnifying Municipality. As to any claim or occurrence, the express indemnification set for above shall be town-specific: Lexington's obligations shall be limited to the services provided for Lexington; Bedford's obligations shall be limited to the services provided 2 for Bedford; and Carlisle's obligations shall be limited to the services provided for Carlisle." 11. Assignment. Strike all text in Section 12 and replace it with the following: "No party shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of the others." 12. Notices. Strike all text in Section 18 and replace it with the following: "Any notice permitted or required hereunder to be given or served on the other parties shall be in writing signed in the name of or on behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or three (3) business days after the date of any properly addressed notice sent by mail as set forth below. a. To Bedford. Any notice to Bedford hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: Sarah Stanton, Town Manager Bedford Town Hall 10 Mudge Way Bedford MA 01730 or to such other address(es) as Bedford may designate in writing to Lexington and Carlisle. b. To Lexington. Any notice to Lexington hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: James J. Malloy, Town Manager Lexington Town Office Building 1625 Massachusetts Avenue Lexington, Massachusetts 02420 or to such other address(es) as Lexington may designate in writing to Bedford and Carlisle. C. To Carlisle. Any notice to Carlisle hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: Timothy D. Goddard, Town Administrator Carlisle Town Hall 66 Westford Street, Carlisle, Massachusetts 01741 or to such other address(es) as Carlisle may designate in writing to Bedford and Lexington." 13. Financial Accounting and Reporting. Strike the second and third sentences of Section 20 and replace them with the following: "Lexington shall maintain accurate and comprehensive records of all costs incurred by or on account of the Veteran Services District, and all payments received from Bedford and Carlisle. Annual financial statements will be issued by Lexington to Bedford and Carlisle within 120 days of the end of the fiscal year." 3 WITNESS OUR HANDS as of the first date written above. TOWN OF BEDFORD TOWN OF LEXINGTON TOWN OF CARLISLE By its Board of Selectmen By its Board of Selectmen By its Board of Selectmen 4 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Human Services Committee Charge Revisions PRESENTER: ITEM Lea Elkin Human Services Committee NUMBER: Co-Chair; Melissa Interess, Director of Human Services I.9 SUMMARY: The Human Services Committee is recommending changes to their committee charge for review and approval by the Select Board. SUGGESTED MOTION: Move to approve the revisions to the Human Service Committee charge as presented. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 8:20pm ATTACHMENTS: Description Type ors Mop 1775 r Q m N 4J Z V Q m i �!► � .ate APRIL 19TH �FXINGI Town of Lexington Human Services Committee TO: Board of Selectmen FROM: Gail Fields & Lea Gardner-Elkin, Chairs of the Human Services Committee RE: Recommendations for Updates to Human Services Committee Charge DATE: January 13, 2020 The Human Services Committee has been reviewing the Committee Charge over the course of the last few months, with the goal of identifying necessary updates to composition, mission, and focus based on feedback of the Committee and Human Services department staff. As a result, the Committee is recommending the attached updates to their Charge that better reflect their desired makeup and direction going forward. Moving forward with this updated charge will allow the Committee to: • develop deeper relationships with community groups, e.g. cultural groups, advocacy groups, and faith groups; • identify unmet needs in the community by being more embedded in groups that have insight into their individual populations; • and promote the Human Services Department more broadly. The primarily changes include meeting frequency, membership, and updated language to the charge that prioritizes identifying unmet needs in the Community. The Committee will do this by connecting with specific groups in the community to ideally become liaisons to those groups, or minimally to communicate regularly with them. We respectfully request time on an upcoming Board of Selectmen agenda to answer questions and gain your approval for the attached changes. Melissa Interess, Director of Human Services, will represent the Committee at that meeting should we be unable to attend. Cc: James Malloy Kelly Axtell Melissa Interess 39 Marrett Road Lexington, Massachusetts 02421 781-698-4840 HUMAN SERVICES COMMITTEE Members: 5 Appointed by: Board of Selectmen Length of Term: 3 years, staggered terms Appointments made: September 30 Meeting Times: Bimonthly, 3rd Wednesday, and as deemed necessary Description: The Human Services Committee is advisory to the Board of Selectmen. In that capacity it will recommend to the Selectmen human service goals and priorities that directly address issues and needs of residents across the lifespan that the Committee identifies in regards to social, emotional, and financial health. The Committee will advocate for any necessary resources and funding to meet those identified needs and/or provide prevention and education services to address those needs proactively. The Committee will seek to recruit public participation and regularly collaborate with other community groups in addressing community human service issues, as well as monitor trends and identify emerging needs. The Committee is also committed to making the Lexington community more aware of the available resources and supports within the Human Services Department. The Human Services Committee shall report at least annually to the Board of Selectmen and the Town Meeting via the Committee's written annual report and its presence at meetings, as necessary. It shall review periodically its composition, purpose and charge, recommending changes as necessary to the Board of Selectmen. Criteria for Membership: Desirable qualities/experience includes: • Interest in Human Services in municipal setting • human services management, planning, evaluation, and/or provision • education, prevention, and intervention services as they relate to social issues and mental health • Knowledge of Lexington community Interested citizens without such experience will also be considered. Ref.: Charge adopted by the Board of Selectmen on August 3, 1981. Revised 1984, changing annual appointment date. Revised 1985, changing the length of term. Revised 1998, approving an amended human services policy. Selectmen designated as Special Municipal Employees on January 18, 2006. Revised 2019, changing the number of committee members, meeting frequency, and updating the charge. HUMAN SERVICES COMMITTEE Members: -95 Appointed by: Board of Selectmen Length of Term: 3 years, staggered terms Appointments made: September 30 Meeting Times: Bimonthly, 3rd Wednesday,....and as deemed necessary Description: The Human Services Committee is advisory to the Board of Selectmen. In that capacity it will recommend to the Selectmen human service *-%fNI*1�1* IUVEX goals and SS -1-Y T-9 I In AxT-lop 4-tp priorities that directly address. T+]XIV CV%X V TO X .1.1 issues and needs of residents across the lifespan that the Committee identifies in regards to social, emotional, 0 r-F1.n-v-loch -1" +Lch I1rV1,%+ 1111111"n" 0 I-%XT +I-%Q --1 Y TV% and financial health. ,.L 10%.� 1011111 UITV�OF�1-5111[u V71E V 1T11L;PF6;i LTX4F6w x K�U IF6i Vi U11EV JL JL JL JLF IYE L L4 U JL%J ass*m %-J V L3 "FF-L%JF-L 0 The Committee will "% 3 ZY U advocate for any to meet those identified needs and/or necessaKy resources and provide prevention and education services to address those needs pro actie vdy—. ffeees-sma� 0 0 f r%1- " 0 lal-I T I tNQ vippAq p"A C19f:1j--XT1f-%dQC tain-Utd-, The Committee will seek to recruit public participation and regularly collaborate with other community 'I 1 1%p -vAnk q*%fN-p 1-%1 p ff-%4- A 0 0 -rf-%I-im-1-1 1-%1-1 n I-+ n fzrou'ps x-Y T-1 410-1 fv*,%-1-"fIr V"a n InLI-0-1nn 0 X%./0FVj-x-x-0--UL7 r1F.; T-%J, %..�0 115-L-1 X-L-18 X"-L X-1 a_ux-x�Y--�u in addressing community human service issues, as well as monitor trends and identify emerging neecis. The Committee is also committed to making the Lexington community more aware of the available resources and supports within the Human Services Department. The Human Services Committee shall report at least annually vvxivxiix5-to the Board of Selectmen and the Town Meeting-via the Committee's written annual report and its I + fla', -% A f ffie-end-of-Januafy—. It shall review -�l presence at meetings, as necessary. -ff0-+atef-L1XX4AjLX periodically its composition, purpose and charge, recommending changes as necessary to the Board of Selectmen. Criteria for Member Desirable bLQt1%P-.14L-r%- U-Ua-rV-V v7vp,Vx-1 qualities/experience includes: 0 Interest in Human Services in municipal setting A--human services managementl planning., evaluation, and/or provision -------r-1 • npnIt�rc-a�e�e�=e�t�o�reducation, prevention, and intervention services as they relate to social issues and mental health • Knowledge of Lexington community 540 V AN V%r 1—%X T 1 0 1 Q Q IX T I d—%AQ Q tQ'WL7 9241ILA411ft 1-V +1%rN Q Q Q CV"I f"I f-%n*-I+1 X T n-0 0 42JI I C1+Q -1 X T1+1% FT-'%:7 v JLOjL%jjLjL %JJL -LjLL4XXLL,&XL FW1 CY IFW,YV-1q FbW IL LA I I XL I A—.7"IT VI-j—L4 0 0%J VV r= QQ4-1 T-1 d--QQ -1" T Interested citizens without such experience will also be considered. Ref.: Charge adopted by the Board of Selectmen on August 3, 1981. Revised 1984, changing annual appointment date. Revised 1985, changing the length of term. Revised 1998, approving an amended human services policy. Selectmen designated as Special Municipal Employees on January 18, 2006. Revised 2019, changing the number of committee members, meeting frequency, and updating the charge, AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Legal Services Request for Proposal PRESENTER:TER• ITEM S NUMBER: Jim Malloy, Town Manager I.10 SUMMARY: Attached please find the RFP for Town Counsel Services as has been previously discussed by the Board. This version contains edits from comments that I have received from various Board members and should be ready to be advertised. Please note that Attachment I is the version to be discussed and will need to go to the Select Board's Policy Committee for review. To keep the RFP on track, we can advertise this with the policy as a draft and send the final approved version out as an addenda to the RFP. The schedule is to advertise the RFP on 1/2 8; for proposals to be received by 2/2 8 and for preliminary interviews the first two weeks of March and finalist interviews with the Select Board in in the last two weeks of March with a goal of having a vote appointing Town Counsel on 3/30. If these dates have to pushed back at all, current Town Counsel has indicated they could continue on a mo nth-to-mo nth basis until an appointment is made. SUGGESTED MOTION: Move to approve the RFP for Town Counsel services as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 8:30pm ATTACHMENTS: Description Type TOWN OF LEXINGTON, MASSACHUSETTS Request for Proposals: Town Counsel Services The Town of Lexington, Massachusetts is seeking proposals for the procurement of Town Counsel services from an experienced and reputable firm. ADVERTISEMENT FOR TOWN COUNSEL SERVICES TOWN OF LEXINGTON, MASSACHUSETTS The Town of Lexington, Massachusetts has issued a Request for Proposals (RFP)seeking firms to provide legal services in connection with its operation of local government. Proposals shall be submitted by mail or hand delivered no later than 12:00 PM on Friday, February 28, 2020 addressed to: Elizabeth Mancini, Purchasing Director Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Background on Lexington, Massachusetts Form of Government—Lexington is governed by with an elected five-member Select Board, serving staggered three-year terms, a Representative Town Meeting and a Town Manager. Town Counsel is appointed by the Select Board for a one-year term as per the Town of Lexington Bylaws, Section 90-24. RFP PROCESS AND SCHEDULE The Process: The Town Manager with approval and authorization from the Select Board is responsible for issuing this RFP and establishing a process to identify finalists for the Select Board's consideration. During the process, it is likely that an interview process will be developed for firms to meet with the Town Manager and other Town Officials. The firms identified as finalists will interview with the Select Board during an open meeting. The Select Board will issue an appointment once the process is concluded on or around April 1, 2020. TOWN OF LEXINGTON, MASSACHUSETTS REQUEST FOR PROPOSALS FOR TOWN COUNSEL 1. Purpose/Objective: The Town of Lexington, Massachusetts is seeking proposals from qualified legal firms or attorneys having qualifications in all aspects of municipal law including, but not limited to personnel, zoning and planning. Successful firms must meet or exceed the qualifications stated herein, be scrupulous in adhering to required standards of professional conduct, and demonstrate a commitment to rendering sound legal advice with suitable objectivity and professional detachment in a timely manner. Parties interested in providing legal services to the Town of Lexington, Massachusetts as Town Counsel should submit a proposal in accordance with the requirements and directions contained herein. Please respond by mail or hand delivered to Elizabeth Mancini, Purchasing Director,Town of Lexington, 1625 Massachusetts Avenue, Lexington, MA 02420 no later than 12:00 PM on Friday, February 28, 2020. 2. Scope of Services: Town Counsel will provide services to all departments, boards and committees of the Town of Lexington upon appropriate approval. Town Counsel services will include representation of the departments, committees and boards as well as individual members of said boards and committees in court and other tribunals for trials and hearings. Perform legal research, prepare documents required for trials; i.e., requests for discovery, preparation of briefs, pleadings, motions, review of evidence gathered, whether by Town Counsel or opposing counsel; interviewing of witnesses both prior to court hearings and at said hearings. Town Counsel must be well versed in appellate, district and superior court practices; land use and real estate practices; zoning matters; taking of land by eminent domain; tax title work. Town Counsel must meet periodically at the direction of the Town Manager or Select Board to: discuss any on-going and prospective legal matters with the Select Board as well as the board or committee it is representing; advise appropriate town officials of recent developments in laws which affect their areas of concern; prepare and issue opinions on conflict of interest law, open meeting law and public record law when requested or when warranted; mediate disputes between boards to avoid intramural litigations; or prepare quarterly litigation status report of cases. Attendance at Town Meeting(s) is mandatory. Upon request counsel must prepare and or review all legal documents, including, but not limited, to Town Meeting warrants, proposed By-Laws/regulations and render advice and opinions to the Town Manager and/or Select Board and other appropriate town officials and boards and committees involved in the legal process. Upon request counsel must review and approve all contracts whether they be for the purchase of supplies, building construction and employment agreements for various town officials. Town Counsel will not represent clients in suits or claims against the Town, nor Town employees or officers on non-official matters. Other services as may be identified by the Town Manager or Select Board. • The Town of Lexington seeks to compare the relative breadth and depth of experience proffered by interested firms, as well as,to compare the cost of services. • The Town of Lexington reserves the right to waive any informality or reject any proposal. 3. Minimum Qualifications: The firm selected as Town Counsel must be a member in good standing of the Massachusetts Bar (providing BBO number) and Trial Courts of Massachusetts. Town Counsel must be licensed to practice law in the courts of the Commonwealth of Massachusetts,the Federal Bar for the District of Massachusetts and must disclose membership in out-of-state courts. The firm selected as Town Counsel must be located in the Commonwealth of Massachusetts within a 50 mile radius of the Town of Lexington Town Office Building, 1625 Massachusetts Avenue, Lexington, MA 02420. The firm submitting to serve as Town Counsel must represent or have represented as general town counsel (or functional equivalent) a minimum of two Massachusetts municipalities of over ten thousand population each for no less than five years each. The firm submitting to serve as Town Counsel also must demonstrate extensive experience (as defined in Attachments G & H) in the areas of land use, zoning, planning, environmental law, and other areas of municipal law. The firm selected to serve as Town Counsel must carry a minimum of$3,000,000 in malpractice insurance. The firm selected to serve as Town Counsel must have professional office and staff sufficient to perform the work. 4. Accessibility and Commitment: The firm selected must commit to returning all calls from authorized officials either by the primary attorney serving as Town Counsel himself/herself or through a qualified backup within twenty-four (24) hours of the call. Town Counsel must commit to responding to requests for written opinions within five business days unless a shorter time period is requested or legal circumstances dictate a quicker response. Upon request, cost estimates for written opinions shall be provided to the Town Manager within three business days of the request and at no cost to the Town. 5. Billing• The firm submitting to serve as Town Counsel must commit to submitting legal bills in a timely fashion; i.e., at the beginning of each month following legal work provided to the Town. • All billing shall be based on actual hours worked. • Firms submitting to serve as Town Counsel must provide the hourly increments to be billed on the attached bid pricing sheet. • Firms submitting to serve as Town Counsel must include a statement of how they intend to bill time spent out of office time (i.e., portal to portal or some other basis) and include this information on the bid pricing sheet. Billing statements must state at a minimum: A. Date of the service B. Hours billed C. A complete description of the work D. Cost per hour and total cost E. Staff or Attorney performing services F. Hourly rate for individual performing work, service or function G. Subject matter/reference for the service H. Expense items must also be itemized (please see below) Firms submitting to serve as Town Counsel must provide a complete itemized listing of all charges and reimbursable expenses they intend to impose as incurred (example: copy charges, telephone charges, fax charges, mileage charged, couriers, service charges,transportation). If located beyond the (781) dialing area, the firm must disclose whether they are available by toll free telephone and fax line on the bid pricing sheet. Firms submitting to serve as Town Counsel must provide a copy/sample bill to the Town that demonstrates this method. 6. Cost Control: Special attention should be paid to recommendations for managing and controlling the cost of legal services. A detailed description of how the law firm or individual plan to interact with town officials to control the cost of legal services must be provided. Town Counsel may be required to provide training to Town Boards, Committees/Commissions and staff on topics such as open meeting, public records law, executive session and conflict of interest. The proposal should detail the manner in which the law firm or individual attorney proposes to provide these legal services including suggested topics,fee structure and frequency of training. The Town must budget annually for the cost of professional legal services and related costs. How will you assist the Town in developing a realistic budget? What mechanisms will you put in place to manage this budget, including but not limited to a case management system. Provide any sample documentation that demonstrates these mechanisms. One mechanism to control cost is abiding by the Select Board's policy regarding accessing legal counsel. You must include a letter acknowledging that you have read and will adhere to the Select Board's Use of Town Counsel Policy (Attachment 1). Firms submitting to serve as Town Counsel may provide alternatives to the traditional hourly rate fee arrangement with counsel. Innovative proposals for review and improvement of current practices, new or improved quality control measures and other innovative cost control proposals are encouraged. 7. Required Information Of Firm: Background statements of the firm, including the name of the firm, capabilities, history and other general introductory information. In addition,the name,title, address,telephone/fax numbers and email address of the individual with authority to negotiate and contractually bind the firm. Qualifications, resumes, BBO number and position with firm, of personnel who will be assigned to work on matters pertaining to the Town of Lexington. References that include any municipalities that have been represented by the law firm or individual attorney within the past five years. Include name address and contact person for whom the work was performed. Poor references may be a basis for a determination that the vendor is not a responsible bidder. A detailed summary of all areas of expertise and experience to include the types of services supplied to past and present clients. This information should include areas of specialization and experience in such matters as general municipal law, planning, zoning, land use and environmental law, conflict of interest, construction contracts, and consultant contracts for professional services. A detailed description of how the law firm or individual will supply legal services to the Town and the general approach to serving as Town Counsel. A listing of any awards or commendations presented by municipalities or professional associations bestowed upon the law firm or individual attorney within the past five years. Information related to the firm's actions on diversity and promoting equity within the firm is encouraged to be included in the submission. This may include: • What community and/or national activities does your firm participate in today that promote diversity and inclusion? • Please provide a copy of your firm's diversity policy or a link to a website containing such information. In addition, please briefly describe the processes in place at your firm to promote diversity. • What actions does your firm take to ensure that diverse candidates are considered for recruiting and hiring, and to remove bias from those processes? • Please indicate whether your firm's executive leadership includes women, minorities and/or openly LGBT members. Please also describe what leadership or meaningful career development roles you expect to have for women, minority or LGBT attorneys in the management of our matters. • Please provide current statistics on your firm's attorney diversity with respect to gender, race and ethnicity, disability,veteran, and LGBT status. Please base your response on the total number of attorneys in your firm. You must include a non-collusion and a tax compliance certificate. 8. Duration of Agreement: The duration of the agreement shall be at the sole discretion of the Select Board but is one (1)year as provided in Section 90-24 of the Lexington General Bylaws. Each firm/individual submitting a proposal is requested to detail its fee proposal on a one-year basis. Written revised proposals including fee structures will be required on any extension/reappointments made as a result of this proposal. Any effect that the term of appointment may have on legal fees, cost containment, or any other elements of Town Counsel should be noted. 9. Submission/application: Request for proposal documents may be obtained through the Purchasing Office, Lexington Town Office at 1625 Massachusetts Avenue, Lexington, MA 02420 or by calling the Purchasing Office at (781) 698- 4628 on January 28, 2020 beginning at 8:30 AM. Qualified firms should fill out the attached forms completely, attach copies of all documents requested therein, and return the submission, separating price and non-price (technical) sealed proposals to Elizabeth Mancini, Purchasing Director,Town of Lexington, 1625 Massachusetts Avenue, Lexington, MA 02420 Provide 10 copies of the RFP response and all associated documentation on 8%x 11 paper. A proposal must be signed as follows: 1) If the firm is an individual, by her/him personally; 2) If the firm is a partnership, by the name of the partnership, followed by the signature of each general partner; 3) If the firm is a corporation, by the authorized officer,whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. Any questions concerning the submission should be referred in writing, preferably via email to: Elizabeth Mancini, Purchasing Director . m ndna I.... Jn t nm . ................................................................................... ....Written responses will be mailed or emailed. Please return all documents in an envelope labeled "Town Counsel RFP" to: Elizabeth Mancini, Purchasing Director Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 The Town of Lexington reserves the right to request additional information or interview firms. If any changes are made to this RFP, an addendum will be issued. Addenda will be mailed or emailed to all bidders of record as having picked up the RFP. A firm may correct, modify, or withdraw a proposal by written notice received by Purchasing Director prior to the deadline for submissions. Modification must be submitted in a sealed envelope clearly labeled "Modification No ". Each modification must be numbered in sequence, and must reference the original RFP. After the proposals are opened, changes of any provision in a manner prejudicial to the interests of the Town or fair competition are prohibited. Minor informalities will be waived. All responses to this RFP must be received at the above address no later than 12:00 PM on Friday, February 28, 2020. If at the deadline for submission the Town Offices are closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation,the deadline will be postponed for seven (7) calendar days. Proposals will be accepted until that date. All price proposals from the selected respondent/firm must remain firm for one year. All responses and information submitted in response to this RFP are subject to the Massachusetts Public Records Law, M.G.L. c. 66, § 10; c.4, §7(26) (h). Any statements in submitted responses that are inconsistent with the provisions of these statutes shall be disregarded. The Town of Lexington will not be liable for any costs incurred by any firm in preparing a response to this RFP or for any other costs incurred prior to entering into a Contract with a qualified attorney(s) or firm(s). Selection Process: All timely submitted proposals will be reviewed based upon the information submitted. Respondents are encouraged to address each of the factors thoroughly and provide additional information concerning background, experience, cost containment and qualifications for Town Counsel as deemed appropriate. The factors for selection of Town Counsel will include firm/individual histories and qualifications, review of references, information contained in the proposals regarding the provision of these services, cost containment goals and other information available to the Town. In seeking Town Counsel,the Town of Lexington is not bound by M.G.L. c 30B or by any other constraints apart from sound judgment of its members. This process is being used to communicate the desired qualifications of Town Counsel and to solicit information in an orderly fashion for comparative purposes. The Select Board will select the candidate they deem to be in the best interest of the Town, in their sole discretion. The Select Board and the Town of Lexington reserve the right to waive any irregularities in the RFP process and to accept or reject any or all proposals, in whole or in part. Proposals will not be opened publicly, but will be opened in the presence of witnesses on Friday, February 28, 2020. Attachment A CERTIFICATE OF NON-COLLUSION The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person.As used in this certification,the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. Signature of individual submitting bid or proposal Print Name Name of business Date Attachment 6 TAX COMPLIANCE CERTIFICATION Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that,to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support. Signature of individual submitting bid or proposal Print Name Name of business Attachment C RESPONSE TO REQUEST FOR PROPOSALS FOR LEXINGTON TOWN COUNSEL FIRM/INDIVIDUAL QUALIFICATIONS NAME: BBO# Date: FIRM NAME: ADDRESS: TELEPHONE NO: FAX N O: EMAIL: Please respond to each of the following, using additional pages as necessary: 1. Please identify by name, BBO#address and phone number if different from above the proposed Town Counsel and each proposed back-up counsel and any attorney you anticipate will work on behalf of the Town of Lexington. 2. Please attach resumes or curriculum vitae for each attorney identified above. 3. Do each of the attorneys identified above meet the minimum bar admissions of the RFP? If other than yes please explain. 4. With respect to each attorney identified, please list each and every Massachusetts municipality currently represented by you or your firm represents as town counsel for five or more years,the years of such representation, and the name, address and phone number of at least one contact person in each municipality with knowledge of the attorney's representation on the attached Reference Form. 5. Please describe each identified attorney's experience in the area of land use, zoning, planning, and other municipal law. 6. Please describe how you propose to satisfy the Accessibility requirements of the RFP? 7. Please describe how you propose to satisfy the back-up requirements of the RFP? 8. Will you meet or exceed the Billing requirements of the RFP? 9. Please describe how you propose to meet the Cost Control requirements of the RFP. 10. Please name your malpractice insurance carrier and the dollar amount of your malpractice coverage. 11. Can junior attorneys or paralegals in the office handle some of the substantive legal work at a lower rate? If yes explain how this will be implemented. 12. Please address any issues covered in the section entitled Required Information which has not been addressed above. 13. Please complete the statement of experience. Attachment D REFERENCE FORM Bidder: Town of Lexington Town Counsel RFP Bidder must provide references for two or more municipalities where they represented the community as Town Counsel for the past five (5)years. Name of Municipality: Address: Phone: Contact: Email: Description and date(s) of supplies or services provided: Attachment E RESPONSE TO REQUEST FOR PROPOSALS FOR LEXINGTON TOWN COUNSEL Fee and Expenses Response Sheet (To be attached to and made a part of the overall Request for Proposal) 1. Please list the name and hourly rate for proposed Town Counsel and for each attorney intended or likely to serve as back-up: 2. If you propose to bill for services provided by paralegals, clerical staff, secretarial staff or other non-attorney personnel, please list by title and hourly rate each position for who you may bill: 3. Please provide a complete listing of all charges for expenses you intend to impose as incurred (i.e. any and all copy charges, telephone charges,fax charges, mileage charges and the like, but excluding any fees for stenographers, court fees, service fees and the like): 4. In what hourly increments do you intend to bill? 5. Do you bill out attorney time out of the office on a portal-to- portal basis or some other basis? Please describe. 6. Do you intend to propose an alternate fee arrangement?Yes/No. If"yes", please attach additional sheet(s)fully describing and explaining your proposal Attachment F AUTHORIZED RESPONDENT'S SIGNATURE AND ACCEPTANCE FORM The undersigned is a duly authorized representative of the Respondent listed below.The Respondent has read and understands the RFP requirements.The Respondent acknowledges that all of the terms and conditions of the RFP are mandatory, and that Respondent's response is compliant with such requirements. The Respondent understands that, if selected by the Town of Lexington, the respondent and the Town will execute written agreements specifying the mutual requirements of participation. The Respondent agrees that the RFP response will be incorporated into and made part of any Agreement resulting from the Respondent's response to the RFP. hereby certify that: (i) I am an authorized representative of the Respondent herein; and (ii)the statements made in this response to the Request For Proposal, including all attachments and exhibits, are true and correct to the best of my knowledge. Respondent: By: Name: Title: Date: Attachment G STATEMENT OF FIRM EXPERIENCE Rate your firm's experience practicing with the following Courts, Boards and Commissions based on the scale listed below. 1 = Little or No Experience (0—5 years) 2 = Some or Moderate Level of Experience (6— 10 years) 3 = Extensive Experience (11—15 years) 4= Very Experienced (16 or Greater) Trials before State Courts Trials before Federal Courts Appeals before Massachusetts Appeals Court Appeals before Massachusetts Supreme Judicial Court Appeals before Federal First Circuit Court of Appeals Administrative proceedings before Massachusetts Labor Relations Commission Administrative proceedings before the Massachusetts Commission Against Discrimination Administrative proceedings before Massachusetts Civil Service Commission Arbitration proceeding Administrative proceedings before Massachusetts Joint Labor Management Committee Administrative proceedings before Massachusetts Appellate Tax Board Administrative proceedings before Massachusetts Department of Environmental Protection Administrative proceedings before the ABCC Administrative proceedings before the Housing Appeals Committee Administrative proceedings Division of Administrative Law Appeals Attachment H MUNICIPAL LAW EXPERIENCE OF FIRM Rate your firm's experience in the following areas of municipal law using the scale below. 1 = Little or No Experience (0—5 years) 2 = Some or Moderate Level of Experience (6— 10 years) 3 = Extensive Experience (11—15 years) 4= Very Experienced (16 or Greater) Oil & Hazardous Waste Contamination 21 C& 21 E Zoning 40A Smart Growth 40R&40S Chapter 40B Affordable Housing Chapter lands 61, 61 A, 61 B Education Chapter 70, 71, 72, 74, 76 Community Preservation Act Expedited Permitting 43D Municipal Finance Liquor Licensing Appearances in District and State Courts (please list courts below) Chapter 90&Transportation Procurement Laws for Municipalities Chapter 30B Telecommunication and Cable Access Agreements Public Construction Laws Ethics for Public Employees Assessing Real Property Chapter 59 Tax Title Laws in the Commonwealth Public Entertainment Laws Chapter 136 Open Meeting Law Public Records Building Inspections Chapter 143 Public Health Chapter 21A Commonwealth of Massachusetts Wetland Protection Act Attachment Select Board's Policy on Use of Town Counsel (This is a draft policy,the final version will be issued prior to the deadline date as an addenda) Purpose: It is the purpose of this policy to ensure that access to Town Counsel is processed in a manner which accomplishes the purposes of: preventative legal advice to avoid expensive lawsuits; proper defense of claims made against the Town; proper fiscal management of the legal budget within appropriation. 1.0 Authority to Hire Counsel 1.1 The Select Board is authorized by the Selectmen/Town Manager Act to employ Town Counsel and special counsels. 1.2 No other board, committee or commission may employ counsel without permission of the Select Board. 2.0 Access to Counsel 2.1 The Select Board has delegated to the Town Manager the authority to manage access to Town Counsel services. 2.2 Any board, committee, commission or employee who requires Town Counsel services shall request approval from the Town Manager for access to Town Counsel.The Town Manager will act on the request and inform both the individual making the request and Town Counsel as soon as practicable. 2.3 If approved,Town Counsel is authorized to provide the legal services requested. 2.4 If denied,Town Counsel is hereby advised that any services provided will be in violation of the expressed will of the Select Board acting through its Town Manager. 3.0 Multi-Member Body Access to Town Counsel 3.1 The individual members of a multi-member body recognize that their authority, under statute and the Selectmen/Town Manager Act is exercised through action of the entire body in a lawful meeting. 3.2 Individual members of the multi-member body understand that they do not exercise authority as individual members, but rather,through the entire body. 3.3 As such, multi-member body members agree that they will access Town Counsel only pursuant to a vote of the body. 4.0 Select Board Access to Town Counsel 4.1 When so authorized by the Board,the Board Chair,the Town Manager, or another member of the Board when specifically delegated by the Board,will contact Town Counsel and request service consistent with the Board vote. 4.2 Individual members of the Board may contact Town Counsel directly, without seeking a vote of the Board,for counsel on conflict-of-interest or personal liability issues, involving the Board member personally. In the case of such consultation,the Board member will advise the Town Manager for purposes of billing coordination. 5.0 Direction to Town Counsel 5.1 By passage of this policy,the Town Manager is directed to communicate this policy to Town Counsel and to relate the Select Board's intent for Town Counsel to abide by its terms. If Town Counsel provides counsel in contravention of the terms of this policy,the Town Manager is hereby directed to refuse payment for such services. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Access to Town Counsel Policy PRESENTER:TER• ITEM S NUMBER: Jim Malloy, Town Manager I.11 SUMMARY: The Select Board have not adopted a policy on the use of Town Counsel and how departments, board, committees, etc. can access Town Counsel services. Lexington does have a practice that the Town Manager serves as a gatekeeper. The attached policy incorporates current practices and establishes a guideline for Town Counsel to ensure the firm selected complies with our practices and establishes a policy if Town Counsel provides services outside of this policy. SUGGESTED MOTION: Move to preliminarily approve the draft of the use of Town Counsel Policy as attached and to forward to the S elect Board's Policy Committee for review before the final version is returned to the S elect Board for consideration. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 8:50pm ATTACHMENTS: Description Type Attachment Select Board's Policy on Use of Town Counsel (This is a draft policy,the final version will be issued prior to the deadline date as a addenda) Purpose: It is the purpose of this policy to ensure that access to Town Counsel is processed in a manner which accomplishes the purposes of: preventative legal advice to avoid expensive lawsuits; proper defense of claims made against the Town; proper fiscal management of the legal budget within appropriation. 1.0 Authority to Hire Counsel 1.1 The Select Board is authorized by the Selectmen/Town Manager Act to employ Town Counsel and special counsels. 1.2 No other board, committee or commission may employ counsel without permission of the Select Board. 2.0 Access to Counsel 2.1 The Select Board has delegated to the Town Manager the authority to manage access to Town Counsel services. 2.2 Any board, committee, commission or employee who requires Town Counsel services shall request approval from the Town Manager for access to Town Counsel.The Town Manager will act on the request and inform both the individual making the request and Town Counsel as soon as practicable. 2.3 If approved,Town Counsel is authorized to provide the legal services requested. 2.4 If denied,Town Counsel is hereby advised that any services provided will be in violation of the expressed will of the Select Board acting through its Town Manager. 3.0 Multi-Member Body Access to Town Counsel 3.1 The individual members of a multi-member body recognize that their authority, under statute and the Selectmen/Town Manager Act is exercised through action of the entire body in a lawful meeting. 3.2 Individual members of the multi-member body understand that they do not exercise authority as individual members, but rather,through the entire body. 3.3 As such, multi-member body members agree that they will access Town Counsel only pursuant to a vote of the body. 4.0 Select Board Access to Town Counsel 4.1 When so authorized by the Board,the Board Chair,the Town Manager, or another member of the Board when specifically delegated by the Board,will contact Town Counsel and request service consistent with the Board vote. 4.2 Individual members of the Board may contact Town Counsel directly, without seeking a vote of the Board,for counsel on conflict-of-interest or personal liability issues, involving the Board member personally. In the case of such consultation,the Board member will advise the Town Manager for purposes of billing coordination. 5.0 Direction to Town Counsel 5.1 By passage of this policy,the Town Manager is directed to communicate this policy to Town Counsel and to relate the Select Board's intent for Town Counsel to abide by its terms. If Town Counsel provides counsel in contravention of the terms of this policy,the Town Manager is hereby directed to refuse payment for such services. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote 2020 Annual Town Warrant PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.12 SUMMARY.- Review and Approve 2020 Annual Town Meeting Warrant. Of note: 1. The Hosmer House Relocation article was removed as Town Counsel has opined that it is personal property, which requires Select Board vote and not real property which would have required Town Meeting vote. 2. There are 2 versions of final warrant-version one includes the establishment of Lab Animals revolving fund and version two is without this fund. The Town Manager will provide his feedback in order for the Select Board to make a determination of including it or removing it. 3. The final versions reflect the removal of the Tobacco Inspections revolving fund. The Town Manager will provide his feedback. 4. DPW Fee Modification was removed as more analysis is required at this time. SUGGESTED MOTION: Move to approve and sign the Annual Town Meeting Warrant [version 1] [[version 2] and authorize staff to make non substantive edits as necessary or recommended by Town Counselor Bond Counsel. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 9:00pm ATTACHMENTS: Description Type F) Ve r io n 1 2020 ATM War.rant with.lab (..,"bver Vlerno F) V,, on 2 2020 Warrant No lit) Clbver VIlern.0 TOWN OF LEXINGTON WARRANT ......... � Vge vAN I n u�0 00, �Il I u I� u 1JI J/' ✓0 ��' NOW w i rY y qµI rNr w APRIL a Y +u ..111--....-...--.1-.,,.............. 2020 ANN TA, TOWN I.ECTION PR SID A PRIMA March 2020 , 2020 ANN TOWNM I G March 23, 2020 Detailed information on Town Meeting Warrant Articles can be found at http://www.lexinatonma.,aov/town-meeting This page intentionally left blank for printing layout purposes WARRANT 2020 ANNUAL TOWN MEETING Detailed information on these Town Meeting Warrant Articles can be found at https://www.lexingtonma.gov/town-meeting Wifi is available in Battin Hall TABLE OF CONTENTS SELECT BOARD MESSAGE. _ 3 ARTICLE 1 NOTICE OF ELECTION _ ... 4 ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES. _ _ 5 ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES 5 FINANCIAL ARTICLES.... _ 5 ARTICLE 4 APPROPRIATE FY2021 OPERATING BUDGET 5 ARTICLE 5 APPROPRIATE FY2021 ENTERPRISE FUNDS BUDGETS. ._. . _ _ 6 ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS... _ 6 ARTICLE 7 PETITION GENERAL COURT TO AMEND LEGISLATION REGARDING TAX DEFERRALS 7 ARTICLE 8 SHORT TERM RENTAL IMPACT FEE 7 ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS-. 7 ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS-- _ 8 ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS. _ . . 9 ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT.. 9 ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS _ . .. 10 ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS,,,,,,,,,,,,,,,,,,,,,,,,,,................. 10 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT.. _ _. 11 ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS _ _. . . 11 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND 11 ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS.. 12 ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS 12 ARTICLE 20 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND . 12 ARTICLE 21 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS _ 13 ARTICLE 22 AMEND FY2020 OPERATING, ENTERPRISE AND CPA BUDGETS....____...... _ 13 ARTICLE 23 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS . _ . .. 13 ARTICLE 24 REDUCE LEGAL EXPENSES (Citizen Petition) _. . . 13 GENERAL ARTICLES.................... ._. 14 ARTICLE 25 PURCHASE OF LAND/EMINENT DOMAIN... _ 14 ARTICLE 26 AMEND HISTORIC DISTRICTS COMMISSION ENABLING LEGISLATION . . 14 ARTICLE 27 AMEND GENERAL BYLAWS-NOISE CONSTRUCTION LIMITS 14 ARTICLE 28 AMEND GENERAL BYLAWS-NOISE CONTROL(Citizen Petition) ..... 15 ARTICLE 29 DECLARE CLIMATE EMERGENCY(Citizen Petition) _ _ 15 ARTICLE 30 LAND EXCHANGE(Citizen Petition).... _ 15 ARTICLE 31 AMEND GENERAL BYLAWS-DEMOLITION DELAY(Citizen Petition).. ..................... 15 ARTICLE 32 EXTEND HANCOCK-CLARK HISTORIC DISTRICT(Citizen Petition). ._. _ 16 ARTICLE 33 AMEND GENERAL BYLAWS-RiJNNING BAMBOO CONTROL (Citizen Petition)........... 16 ARTICLE 34 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR COMMUNITY HOUSING(Citizen Petition),..,., _ _ 16 ZONING ARTICLES _, 16 ARTICLE 35 AMEND ZONING BYLAW-DISTANCE FROM BASEMENT, SLAB OR CRAWL SPACE AND GROUNDWATER. , 16 ARTICLE 36 AMEND ZONING BYLAW-SHORT TERM RENTALS. 17 ARTICLE 37 AMEND ZONING BYLAW-SITE PLAN REVIEW 17 ARTICLE 38 AMEND ZONING BYLAW-FINANCIAL SERVICES ...... 17 ARTICLE 39 AMEND ZONING BYLAW-SOLAR ENERGY SYSTEMS.. _ 17 ARTICLE 40 AMEND ZONING BYLAW-WIRELESS COMMUNICATION FACILITIES _ 17 ARTICLE 41 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS _ 18 ARTICLE 42 AMEND ZONING BYLAW AND ZONING MAP, 1040-1050 WALTHAM STREET (Owner Petition) _._._ . . 18 ARTICLE 43 AMEND ZONING BYLAW AND MAP-HARTWELL AVENUE AREA(Citizen Petition).... 18 ARTICLE 44 AMEND THE ZONING BYLAW AND MAP-BEDFORD STREET NEAR HARTWELL AVENUE(Citizen Petition) _ ........... _ 18 ARTICLE 45 AMEND ZONING BYLAW-FRONT YARD, TRANSITION, AND SCREENING AREAS (Citizen Petition) 19 ARTICLE 46 AMEND ZONING BYLAW-GROSS FLOOR AREA(Citizen Petition) 19 TOWN FINANCE TERMINOLOGY(inside back cover) Town of Lexington, Massachusetts Select Board DOUGLAS M.LUCENTE,CHAIR JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 January 27, 2020 To the Residents of Lexington: This warrant document provides notification of the 2020 Annual Town Meeting and advises residents of the various issues being considered at the meetings. Only Articles listed in this warrant may be discussed. The purpose of the Warrant is to inform citizens of the issues to be discussed and does not provide for detailed information about the Articles. Articles for the Annual Town Meeting are grouped in three categories: Financial, General and Zoning. Descriptions are provided in an attempt to make the Warrant useful and understandable. The most important votes that take place at the Annual Town Meeting are related to the budget. We urge citizens to read the budget, understand it, and help us find a way to foster excellence within the community. The Town website, htip://www.lexingtonma.gov/town-mee , includes the most recent version of the FY2021 Budget and other financial Articles as well as other relevant information for each Article. Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget for fiscal year 2021. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial articles by Town Meeting. SELECT BOARD Douglas M. Lucente, Chair Joseph N. Pato Suzanne E. Barry Jill I. Hai Mark D. Sandeen 3 TOWN OF LEXINGTON WARRANT 2020 ANNUAL TOWN MEETING Commonwealth of Massachusetts Middlesex, ss. To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town. PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL; PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY MEMORIAL BUILDING; PRECINCT SEVEN, ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL, ST. BRIGID'S CHURCH, On Tuesday,the third Day of March 2020 From 7:00 a.m. to 8:00 p.m.,then and there to act on the following articles: ARTICLE I NOTICE OF ELECTION Two Select Board Members for a term of three years; One Moderator for a term of one year; One School Committee member; for a term of three years. Two Planning Board members; for a term of three years; One Lexington Housing Authority member; for a term of five years. Eight Town Meeting Members in Precinct One,the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; Seven Town Meeting Members in Precinct Two,the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Five,the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; 4 Eight Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2022; Seven Town Meeting Members in Precinct Eight, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Nine,the seven receiving the highest number of votes to serve for terms of three years. You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial Building, 1605 Massachusetts Avenue, in said Town, On Monday,the twenty-third day of March 2020 at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington. ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham and Susanna E. Cary; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by the Moderator. FINANCIAL ARTICLES ARTICLE 4 APPROPRIATE FY2021 OPERATING BUDGET To see if the Town will vote to make appropriations for expenditures by departments, officers, boards and committees of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer from available funds,by transfer from enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: See the most recent version of the FY2021 budget proposals posted at http:// lexingtonma.gov/budget. DESCRIPTION: This article requests funds for the FY2021 (July 1, 2020 - June 30, 2021) operating budget. The operating budget includes the school and municipal budgets. The operating budget includes requests for funds to 5 provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining negotiations. The budget also includes certain shared expenses. ARTICLE 5 APPROPRIATE FY2021 ENTERPRISE FUNDS BUDGETS To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater Divisions and the Department of Recreation and Community Programs; determine whether the money shall be provided by the estimated income to be derived in FY2021 from the operations of the related enterprise, by the tax levy, by transfer from available funds, including the retained earnings of the relevant enterprise fund, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Enterprise Fund FY2019 FY2020 FY2021 Appropriated Requested Requested a) Water Personal Services $6841682 $7851010 $804,234 Expenses $3951107 $508,875 $502,925 Debt Service $11436,995 $1,277,412 $11283,916 MWRA Assessment $711281006 $7,413,364 $81154,700 Total Water Enterprise Fund $99644,790 $91984,661 $10,7451775 b) Wastewater Personal Services $208,773 $3551614 $366,568 Expenses $342,920 $4321950 $444,150 Debt Service $151341396 $1,278,322 $11398,374 MWRA Assessment $71572,486 $7,8511947 $81637,142 Total Water Enterprise Fund $99258,575 $99918,833 $1098469234 c) Recreation and Community Programs Personal Services $1,275,859 $1,47103 $11535,363 Expenses $112331393 $114811895 $1,480,045 Total Recreation and Community Programs Enterprise Fund $295099252 $299539578 $39015,408 DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F1/2, towns may establish Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation to receive related revenue and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from three enterprise funds previously established by the Town. The Recreation and Community Programs Fund includes the operations and programs for the Community Center. ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS To see if the Town will vote to increase the current eligibility limits for property tax deferrals under Massachusetts General Laws Chapter 59, Section 5, Clause 41A as authorized by Chapter 190 of the Acts of 2008; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the Select Board, to make adjustments to the current deferral eligibility limits. 6 ARTICLE 7 PETITION GENERAL COURT TO AMEND LEGISLATION REGARDING TAX DEFERRALS To see if the Town will vote to authorize the Select Board to petition the Massachusetts General Court to enact legislation regarding real property tax deferrals in the Town of Lexington in substantially the form below, and further to authorize the Select Board to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition; or act in any other manner in relation thereto. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: SECTION 1. Section 2 of Chapter 190 of the Acts of 2008, is hereby renumbered to be Section 3. SECTION 2.A new Section 2 of Chapter 190 of the Acts of 2008, is hereby added as follows: "Section 2. The imposition of interest required pursuant to section 62 of chapter 60 shall be delayed by one year in the case of a person whose taxes have been deferred pursuant to clause 41A of section 5 of chapter 59." SECTION 3. This act shall take effect upon its passage. (Inserted by the Select Board) DESCRIPTION: The senior property tax deferral program,known as Clause 41 A, allows people 65 or over to defer their property taxes until their home is sold or conveyed, or until the death of the applicant. During the time property taxes are deferred, the interest rate charged on the deferral is a low rate tied to a government index that generally runs three percent below the Prime Rate, however upon the death of the applicant the rate increases to 16 percent per annum. This article would delay the interest rate increase of an estate with tax deferral for a year after the death of the applicant. ARTICLE 8 SHORT TERM RENTAL IMPACT FEE To see if the Town will vote to accept Massachusetts General Laws Chapter 64G, Sections 3A& 3D, Local Option Community Impact Fee of 3%on short term rental properties; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: The article authorizes the Town to adopt a"community impact fee" of up to % o "professionallymanaged"units. These units are defined as accommodations where an operator runs more than one short-term rental in the same municipality with at least one of those units not located in a single-,two-, or three- family dwelling that includes the operator's primary residence. ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 530/2 and Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to establish new revolving funds; to determine whether the maximum amounts that may be expended from such new and existing revolving fund accounts in FY2021 shall be the following amounts or any other amounts; or act in any other manner in relation thereto. (Inserted by the Select Board) 7 FUNDS REQUESTED: Program or Purpose for Revolving Funds FY2021 Authorization School Bus Transportation $111501000 Building Rental Revolving Fund $561000 DPW Burial Containers $5000 Lexington Tree Fund $4500 DPW Compost Operations $7901000 Minuteman Household Hazardous Waste Program $2501000 Regional Cache -Hartwell Avenue $201000 Senior Services Program $751000 Health Programs $451000 Tourism/Liberty Ride $20000 Visitors Center $20500 Residential Engineering Review $571600 Lab Animal Permits TBD DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General Laws Chapter 44, Section 53E1/2 must be approved annually by Town Meeting. The Funds are credited with the receipts received in connection with the programs supported by such funds, and expenditures may be made from the revolving fund without further appropriation. ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2021 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of the Community Preservation Committee for FY2021; for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Community Preservation Committee) FUNDS REQUESTED: a)Archives &Records Management/Records Conservation&Preservation- $20,000 b)Restoration of Margaret Lady of Lexington Painting- $9,000 c)Battle Green Master Plan-Phase 3- $317,044 d) Conservation Land Acquisition-TBD e)Daisy Wilson Meadow Preservation- $22,425 f)Wright Farm Site Access Planning and Design- $69,000 8 g)Athletic Facility Lighting- $450,000 h)Park Improvements-Hard Court Resurfacing-Valley Tennis Courts- $100,000 i)Park and Playground Improvements- Sutherland Park- $95,000 j)Park Improvements-Athletic Fields-Harrington, Bowman, and Franklin Field- $370,000 k)Parker Meadow Accessible Trail Construction- $551,026 1)Lexington Housing Authority- Greeley Village Community Center Preservation- $130,000 m)LexHAB- 116 Vine Street Design Funds- $100,000 n) CPA Debt Service- $3,016,730 o)Administrative Budget- $150,000 DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary,be appropriated for the projects recommended by the Community Preservation Committee and for administrative costs. ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for recreation-related capital projects and equipment; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including the Recreation and Community Programs Enterprise Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Recreation Committee) FUNDS REQUESTED: $180,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy21 capital. ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment: a) Ambulance Replacement; b) Athletic Fields Feasibility Study; c) Hydrant Replacement Program; d) Storm Drainage Improvements and NPDES compliance; e) Sidewalk Improvements; f) Equipment Replacement; g) Townwide Signalization Improvements; h) Street Improvements; i) New Sidewalk Installations; j) Transportation Mitigation; k) Municipal Technology Improvement Program; 1) Application Implementation; and m) Phone Systems&Unified Communications 9 and authorize the Select Board to take by eminent domain,purchase or otherwise acquire any fee, easement or other interests in land necessary therefor; determine whether the money shall be provided by the tax levy,by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $6,842,022 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy�pital. ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS To see if the Town will vote to make water distribution system improvements, including the installation of new water mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $2,200,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy21 capital. ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds, including any special wastewater funds,by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such wastewater projects; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $1,401,200 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy2l cqpital. 10 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the School Committee) FUNDS REQUESTED: $1,299,246 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy2l cgpital. ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new construction to public facilities for: a) Police Outdoor/Indoor Firing Range -Hartwell Avenue; b) Center Recreation Complex Bathrooms&Maintenance Building Renovation; c) Public Facilities Master Plan; d) LHS Science Classroom Space Mining; e) Townwide Roofing Program; f) School Building Envelopes and Systems; g) Municipal Building Envelopes and Systems; h) Facility and Site Improvements: • Building Flooring Program; • School Paving & Sidewalks Program; i) Public Facilities Bid Documents; j) Public Facilities Mechanical/Electrical System Replacements; and k) Westview Cemetery Building Construction and determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds,by borrowing, or by any combination of these methods;to determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $7,245,399 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy21 capital. ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided 11 by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $1,935,486 DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in 2002. ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from Stabilization Funds in accordance with Massachusetts General Laws, Section 5B of Chapter 40 for the purposes of: (a) Section 135 Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f) Debt Service; (g)Transportation Management Overlay District; (h) Capital; (i) Payment in Lieu of Parking; 0) Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article proposes to establish, dissolve, and/or fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for the specific designated purpose by a two-thirds vote of an Annual or Special Town Meeting, for any lawful purpose. ARTICLE 20 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the FY2021 debt service of the bond dated February 1, 2003, issued for additions and renovations to the Lexington High School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8, 2011; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $124,057 DESCRIPTION: This article would allow the Town to pay a portion of the debt service on the 2003 School Bonds from the Debt Service Stabilization Fund set up for that specific purpose. 12 ARTICLE 21 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. ARTICLE 22 AMEND FY2020 OPERATING,ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 11, 12, 13, and 14 of the warrant for the 2019 Annual Town Meeting and Article 4 of the warrant for the 2019 Special Town Meeting, to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by transfer from available funds including Community Preservation Fund; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2020) appropriations. ARTICLE 23 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital projects in light of revised cost estimates that exceed such appropriations. ARTICLE 24 REDUCE LEGAL EXPENSES (Citizen Petition) This citizen's proposal is to reduce the appropriation in the line item 8120 (legal expenses for the town) for fiscal year 2021 from the $410,000 to $110,000 and increase the amount appropriated for town in line item 8200 (town manager office and human resources)by$100,000. During FY 14-18 the town(exclusive of the school department) has annually spent on average more than $620,000 in legal expenses. More than 80% of this legal work is of a routine nature that could be done by in-house counsel. (Inserted by Richard Neumeier and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to hire in-house counsel for legal services for the Town for fiscal year 2021. This proposal would reduce the appropriation in line item 8120, legal expenses for the Town, 13 from $4101000 to $110,000 and increase the appropriation in line item 8200 of the Town Manager's budget by $1001000. GENERAL ARTICLES ARTICLE 25 PURCHASE OF LAND/EMINENT DOMAIN To see if the Town will vote to authorize the Select Board to acquire by purchase, donation, eminent domain or otherwise for municipal purposes all or a portion of a parcel of land identified as Map 48 and Lot 96 on the Assessors' Map, and known as Eddison Way; and to appropriate a sum of money therefor and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by borrowing, or, any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article requests funds to purchase or take by eminent domain land currently owned by the Historical Society. ARTICLE 26 AMEND HISTORIC DISTRICTS COMMISSION ENABLING LEGISLATION To see if the Town will vote to authorize the Select Board to petition the Massachusetts General Court for an act to amend Chapter 447 of the Acts of 1956, "AN ACT ESTABLISHING AN HISTORIC DISTRICTS COMMISSION FOR THE TOWN OF LEXINGTON AND DEFINING ITS POWERS AND DUTIES, AND ESTABLISHING HISTORIC DISTRICTS IN THE TOWN OF LEXINGTON", as previously amended, in substantially the below, and further to authorize the Select Board to approve amendments to the bill before enactment to the General Court that are within the scope of the general objectives of the petition, as follows: Be it enacted by the Senate and House of Representative in General Court assembled, and by the authority of the same as follows: Section 1. Chapter 447 of the Acts of 1956, as previously amended, is hereby amended by replacing the words "Arts and Crafts Society"with the words "Chamber of Commerce"wherever they appear, and by deleting the words "and a secretary"in section 4 of said Act. (Inserted by the Select Board at the request of the Historic Districts Commission) DESCRIPTION: Chapter 447, the governing legislation for Historic Districts regulation and review, has not been substantially revised or amended since its original passage in 1956 and has not been revised or amended at all in nearly two decades. The Historic Districts Commission is proposing this amendment to streamline and strengthen the process of appointing members to the Historic Districts Commission, thus broadening the availability of qualified, willing applicants to serve as Historic District Commission members, and delete the unnecessary requirement that a secretary be elected as that role is fulfilled by a staff member. ARTICLE 27 AMEND GENERAL BYLAWS-NOISE CONSTRUCTION LIMITS To see if the Town will vote to amend Chapter 80-4A of the Code of the Town of Lexington (Noise Control) to further restrict noise pollution from construction projects or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Noise Bylaw Committee) DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect residents from noise pollution from construction projects. 14 ARTICLE 28 AMEND GENERAL BYLAWS-NOISE CONTROL (Citizen Petition) To see if the Town will vote to amend Chapter 80 of the Code of the Town of Lexington, Noise Control, to reduce the impact of construction noise, by requiring a noise mitigation plan for construction impacting residentially zoned areas as a condition for obtaining a building permit. This article would require and enforce a noise mitigation plan as follows: 1. A noise mitigation plan will be required for construction projects which entail rock removal via heavy machinery and/or blasting, including ledge removal,rock pounding,rock crushing,rock drilling or rock cutting; 2. Such a plan will only be required for large projects where these activities are expected to be of extended duration; 3. Noise mitigation plans must include effective sound barriers surrounding the perimeter of the construction site; or act in any other manner in relation thereto. (Inserted by Varda Haimo and 9 or more registered voters) DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect residents from noise pollution due to residential and other construction projects. ARTICLE 29 DECLARE CLIMATE EMERGENCY(Citizen Petition) To see if the Town will adopt a resolution endorsing the declaration of a climate emergency and requesting regional collaboration for an immediate transition from fossil fuels to clean, renewable energy and further to demonstrate our commitment to making Lexington a more sustainable and resilient town. (Inserted by Lily Manhua Yan and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to adopt a resolution endorsing the declaration of a climate emergency and calls for regional collaboration to reverse global warming and to move towards a more sustainable economy. ARTICLE 30 LAND EXCHANGE (Citizen Petition) To see if the Town will vote to approve the exchange of a portion of the lot located at 344 Lowell Street with a portion of the Town's adjoining land, see plan on file with the Town clerk, for the purpose of allowing the use of an existing structure that currently encroaches in part on Town property, or act in any other manner in relation thereto. (Inserted by Mohammed Abdul Jaleel and 9 or more registered voters) DESCRIPTION: This article requests the Town to swap a parcel of Town-owned land for a private parcel of land of equal size and value. The purpose of this land swap is to change the property lines to address a building on the private property where half the building was built on the town property,before it was town property. ARTICLE 31 AMEND GENERAL BYLAWS-DEMOLITION DELAY (Citizen Petition) To protect the David A. Tuttle historic home at 53 Hancock Street Lexington, MA 02420 from demolition and other historically significant homes and edifices. No destruction of living history in Lexington, MA. No immediate resale of a historical home within a 2 year period. Nullification of the sale if a buyer misrepresents their intentions resulting in demolition of historic property. (Inserted by Jean H. Winchester and 9 or more registered voters) 15 DESCRIPTION: This article seeks Town Meeting approval to adopt a demolition delay ordinance that ensures potentially historically significant homes and structures are not demolished without adequate notice to the public. ARTICLE 32 EXTEND HANCOCK-CLARK HISTORIC DISTRICT (Citizen Petition) Extend the Hancock-Clark Historic District district to Adams St-down Adams to Porter Lane. (Inserted by Jean H. Winchester and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to extend the Hancock-Clark Historic District to Adams Street, and Adams Street down to Porter Lane, in order to further preserve the historic character and buildings in Lexington. ARTICLE 33 AMEND GENERAL BYLAWS-RUNNING BAMBOO CONTROL (Citizen Petition) To see if the Town will vote to amend the General Bylaw of the Town of Lexington by adding a chapter to control the planting and presence of Running Bamboo plants-any monopodial (running)tropical or semi-tropical bamboo grasses or bamboo species,or act in any other manner in relation thereto. (Inserted by Michael Reamer and 9 or more registered voters) DESCRIPTION: This purpose and intent of this bylaw is to preserve and protect private and Town owned property and Town owned rights of way from the spread of Running Bamboo and to protect indigenous biodiversity threatened by Running Bamboo. All Running Bamboo owners shall be required to confine Running Bamboo in a manner that will prevent the Running Bamboo from encroachment onto any other private or Town owned right of way. The proposed bylaw specifies requirements, enforcement and penalties. ARTICLE 34 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR COMMUNITY HOUSING(Citizen Petition) To see if the Town will vote to establish a surcharge on specific residential development activities for the purpose of funding affordable and community housing construction, renovation, associated land acquisition or easements; and further to authorize the Select Board to petition the Massachusetts General Court to enact legislation to enable this surcharge in the Town of Lexington, and further to authorize the Select Board to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition, or act in any other manner in relation thereto. (Inserted by Matt Daggett and 9 or more registered voters) DESCRIPTION: The purpose of this article is to address the loss of moderate-income housing by developing a targeted and measured surcharge on specific residential development activities, that will fund the creation of community housing that will address identified housing gaps, such as housing attainable by Lexington municipal employees. ZONING ARTICLES ARTICLE 35 AMEND ZONING BYLAW-DISTANCE FROM BASEMENT, SLAB OR CRAWL SPACE AND GROUNDWATER To see if the Town will vote to amend the Zoning Bylaw to regulate the distance between groundwater elevations and building basements, crawl space floors, or slab elevations; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) 16 DESCRIPTION: This zoning amendment is in response to residents' requests to address the impacts on their property of displaced groundwater from abutting new construction being built in the water table. This will also help prevent new illegal connections to the Town system from new construction in the water table. ARTICLE 36 AMEND ZONING BYLAW-SHORT TERM RENTALS To see if the Town will vote to amend the Zoning Bylaw to regulate short term rentals; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would amend the Zoning Bylaw to regulate short term rentals. ARTICLE 37 AMEND ZONING BYLAW-SITE PLAN REVIEW To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington to amend applicability of, exceptions to, and notice requirements for site plan review; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would adjust the existing exceptions to site plan review to require review when parking areas are significantly expanded, limit it for small changes to large buildings, and modernize notice requirements. ARTICLE 38 AMEND ZONING BYLAW-FINANCIAL SERVICES To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington regarding the regulation of financial, drive-up, and auto-oriented services; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would adapt a variety of financial services regulations to be consistent with current industry practice and regulate drive-up and auto-oriented service uses consistently. ARTICLE 39 AMEND ZONING BYLAW-SOLAR ENERGY SYSTEMS To see if the Town will vote to amend the Zoning Bylaw to reduce restrictions on solar energy systems; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would encourage construction of solar energy systems by exempting these systems from certain existing setback,height, site coverage, and roof coverage standards, and permitting them in all districts. ARTICLE 40 AMEND ZONING BYLAW-WIRELESS COMMUNICATION FACILITIES To see if the Town will vote to amend the Zoning Bylaw to conform to changes in Federal law and regulations regarding wireless communication facilities, including streamlining permitting processes and standards, adding design guidelines; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would update the Zoning Bylaw to reflect changes in federal law and regulations regarding wireless communication facilities. These changes include streamlining permitting of wireless facilities on private property to meet federal `shot clock' deadlines by not requiring special permits and expanding acceptable justifications for adding new facilities. 17 ARTICLE 41 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS To see if the Town will vote amend the Zoning Bylaw to correct internal references, remove unreferenced definitions, and reformat sections of the Bylaw to help clarify the intent of the Bylaw; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: These changes are clerical in nature and are not intended to change interpretation of the Zoning bylaw in any substantive way. ARTICLE 42 AMEND ZONING BYLAW AND ZONING MAP, 1040-1050 WALTHAM STREET (Owner Petition) To see if the Town will vote to amend the Zoning Map and Bylaw of the Town for the property commonly known as 1050 Waltham Street, shown on Town of Lexington Assessors' Map 5 as Parcel 14 (the "Property") and detailed in the metes and bounds description for the proposed PD-5 District included in the applicant's Preliminary Site Development and Use Plan("PSDUP")on file with the Lexington Town Clerk and Planning Board,by changing the zoning district designation of the Property from the current Commercial Local Office (CLO) District to a Planned Development(PD)District, or to act in any other manner relative thereto. (Inserted by BH GRP 1050 Waltham Owner LLC) DESCRIPTION: This article requests rezoning and approval of a Preliminary Site Development and Use Plan (PSDUP) for the 1050 Waltham Street property identified in the article, and would allow for the removal of the existing buildings and the construction of a new building and parking garage. The general location of the property is shown on a plan entitled: "PD-5 District, Waltham Street, Lexington, Massachusetts (Middlesex County prepared by BSC Group dated December 16, 2019 and on file with the Lexington Town Clerk and Lexington Planning Board. ARTICLE 43 AMEND ZONING BYLAW AND MAP-HARTWELL AVENUE AREA(Citizen Petition) To see if the Town will vote to amend the Zoning Bylaw and Zoning Map to alter and supplement dimensional and other standards for the CM district to permit additional development; rezone lots not used for residential purposes near Hartwell Avenue and southwest of Bedford Street into the CM or GC districts; or act in any other manner in relation thereto. (Inserted by Charles Hornig and 9 or more registered voters) DESCRIPTION: The changes proposed under this article would allow additional desirable commercial development along Hartwell Avenue and Bedford Street. ARTICLE 44 AMEND THE ZONING BYLAW AND MAP-BEDFORD STREET NEAR HARTWELL AVENUE (Citizen Petition) To see if the Town will vote to amend the Zoning Map to rezone lots not used for residential purposes northeast of Bedford Street near Hartwell Avenue into the CM and TMO-1 districts, or act in any other manner in relation thereto. (Inserted by Charles Hornig and 9 or more registered voters) DESCRIPTION: This article would expand the CM (manufacturing) and TMO-1 (transportation management overlay) districts by moving the #459 (National Guard Armory) and #475 (Boston Sports Club) Bedford Street properties into the existing CM and TMO-1 districts to allow additional commercial development. 18 ARTICLE 45 AMEND ZONING BYLAW-FRONT YARD, TRANSITION,AND SCREENING AREAS (Citizen Petition) To see if the Town will vote to amend the Zoning Bylaw to regulate front yard, transition, and screening areas along streets consistently within each district, or act in any other manner in relation thereto. (Inserted by Charles Hornig and 9 or more registered voters) DESCRIPTION: The changes proposed under this article would allow consistent streetscapes within a zoning district by requiring consistent front yard, transition, and screening areas along a street independent of the zoning district of lots across the street. ARTICLE 46 AMEND ZONING BYLAW-GROSS FLOOR AREA (Citizen Petition) To see if the Town will vote to jointly amend both Section 13 5-10.1 of the Zoning Bylaw, to revise the definition of Gross Floor Area to remove the inclusion of basements, and Section 135-4.4.2, to reduce the maximum allowable residential Gross Floor Area, or act in any other manner in relation thereto. (Inserted by Matt Daggett and 9 or more registered voters) DESCRIPTION: The purpose of this article is to address issues identified during the implementation of the Gross Floor Area (GFA) requirements adopted under Article 41 of the 2016 Annual Town Meeting and associated definition changes adopted under Article 41 of the 2017 Annual Town Meeting. Specifically, the definition of GFA must be revised to remove the inclusion of basement areas,and in conjunction, the maximum allowable residential GFA table must be reduced accordingly. And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the Bylaws of the Town. Hereof fail not, and make due return on this warrant,with your doings thereon,to the Town Clerk, on or before the time of said meeting. Given under our hands at Lexington this 271h day of January 2020. Select Board of Lexington A true copy,Attest: Constable of Lexington 19 This page intentionally left blank for printing layout purposes TOWN FINANCE TERMINOLOGY The following terms are frequently used in the annual town report and at the town meeting. In order to provide everyone with a better understanding of the meaning, the following definitions are provided. AVAILABLE FUNDS- "FREE CASH" The amount certified annually by the Bureau of Accounts, Department of Revenue. The certified amount is the Unreserved Fund Balance less all outstanding taxes. This fund may be used by a vote of the town meeting as available funds for appropriation. AVAILABLE FUNDS-OTHER Usually refers to balances in special funds or to balances remaining in specific articles previously appropriated. These balances become available for re-appropriation by Town Meeting(or are returned to the town's general fund balance). "CHERRY SHEET" A financial statement issued by the State, at one time on cherry-colored paper,that itemizes state aid due to the town, and charges payable by the town to the state and county. GENERAL FUND The municipal fund accounts for most financial expenses and revenues approved by town meeting. The tax levy is the principal source of revenue in the general fund. ENTERPRISE FUND A self-supporting account for a specific service or program that the town operates as a separate "business." Enterprise funds do not depend on taxes for operating revenue. For example,water operations are funded through the water enterprise fund,which receives funds from a consumption based fee system. Ideally, enterprise resources and expenditures should balance over time. Funds in enterprise accounts do not revert to the general fund at the end of the fiscal year. OVERLAY The overlay is the amount raised by the Assessors in excess of appropriations and other charges for the purpose of creating a fund to cover property tax abatements and exemptions granted by the Board of Assessors. RESERVE FUND This appropriation is voted at the annual town meeting in an amount not to exceed 5% of the tax levy of the preceding year. Transfers from the reserve fund are approved by the Appropriation Committee and may only be used for"extraordinary or unforeseen expenditures." REVOLVING FUND Revolving funds are used for a particular service. An overall limit on spending is set by Town Meeting but may be subsequently amended by vote of the Board of Selectmen and Appropriation Committee. The funds can be used for the service without appropriation up to the approved limit Town of Lexington, MA 02420 PRESORTED STANDARD U.S. Postage PAID Boston, MA Permit No. 3011 **********ECRWSSEDDM**** Residential Customer LEXINGTON, MA Detailed information on Town Meeting Warrant Articles as well as current Town Meeting members can be found at �.ge..-Ilw w w.lex nma.g vltown-meet�M Note: Hearing devices are available at Town Meeting. For other accommodations or special needs contact the Human Services Department at 781-698-4840 TOWN OF LEXINGTON WARRANT ......... � Vge vAN I n u�0 00, �Il I u I� u 1JI J/' ✓0 ��' NOW w i rY y qµI rNr w APRIL a Y +u ..111--....-...--.1-.,,.............. 2020 ANN TA, TOWN I.ECTION PR SID A PRIMA March 2020 , 2020 ANN TOWNM I G March 23, 2020 Detailed information on Town Meeting Warrant Articles can be found at http://www.lexinatonma.,aov/town-meeting This page intentionally left blank for printing layout purposes WARRANT 2020 ANNUAL TOWN MEETING Detailed information on these Town Meeting Warrant Articles can be found at https://www.lexingtonma.gov/town-meeting Wifi is available in Battin Hall TABLE OF CONTENTS SELECT BOARD MESSAGE. _ 3 ARTICLE 1 NOTICE OF ELECTION _ ... 4 ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES. _ _ 5 ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES 5 FINANCIAL ARTICLES.... _ 5 ARTICLE 4 APPROPRIATE FY2021 OPERATING BUDGET 5 ARTICLE 5 APPROPRIATE FY2021 ENTERPRISE FUNDS BUDGETS. ._. . _ _ 6 ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS... _ 6 ARTICLE 7 PETITION GENERAL COURT TO AMEND LEGISLATION REGARDING TAX DEFERRALS 7 ARTICLE 8 SHORT TERM RENTAL IMPACT FEE 7 ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS-. 7 ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS-- _ 8 ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS. _ . . 9 ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT.. 9 ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS _ . .. 10 ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS,,,,,,,,,,,,,,,,,,,,,,,,,,................. 10 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT.. _ _. 11 ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS _ _. . . 11 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND 11 ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS.. 12 ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS 12 ARTICLE 20 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND . 12 ARTICLE 21 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS _ 13 ARTICLE 22 AMEND FY2020 OPERATING, ENTERPRISE AND CPA BUDGETS....____...... _ 13 ARTICLE 23 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS . _ . .. 13 ARTICLE 24 REDUCE LEGAL EXPENSES (Citizen Petition) _. . . 13 GENERAL ARTICLES.................... ._. 14 ARTICLE 25 PURCHASE OF LAND/EMINENT DOMAIN... _ 14 ARTICLE 26 AMEND HISTORIC DISTRICTS COMMISSION ENABLING LEGISLATION . . 14 ARTICLE 27 AMEND GENERAL BYLAWS-NOISE CONSTRUCTION LIMITS 14 ARTICLE 28 AMEND GENERAL BYLAWS-NOISE CONTROL(Citizen Petition) ..... 15 ARTICLE 29 DECLARE CLIMATE EMERGENCY(Citizen Petition) _ _ 15 ARTICLE 30 LAND EXCHANGE(Citizen Petition).... _ 15 ARTICLE 31 AMEND GENERAL BYLAWS-DEMOLITION DELAY(Citizen Petition).. ..................... 15 ARTICLE 32 EXTEND HANCOCK-CLARK HISTORIC DISTRICT(Citizen Petition). ._. _ 16 ARTICLE 33 AMEND GENERAL BYLAWS-RiJNNING BAMBOO CONTROL (Citizen Petition)........... 16 ARTICLE 34 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR COMMUNITY HOUSING(Citizen Petition),..,., _ _ 16 ZONING ARTICLES _, 16 ARTICLE 35 AMEND ZONING BYLAW-DISTANCE FROM BASEMENT, SLAB OR CRAWL SPACE AND GROUNDWATER. , 16 ARTICLE 36 AMEND ZONING BYLAW-SHORT TERM RENTALS. 17 ARTICLE 37 AMEND ZONING BYLAW-SITE PLAN REVIEW 17 ARTICLE 38 AMEND ZONING BYLAW-FINANCIAL SERVICES ...... 17 ARTICLE 39 AMEND ZONING BYLAW-SOLAR ENERGY SYSTEMS.. _ 17 ARTICLE 40 AMEND ZONING BYLAW-WIRELESS COMMUNICATION FACILITIES _ 17 ARTICLE 41 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS _ 18 ARTICLE 42 AMEND ZONING BYLAW AND ZONING MAP, 1040-1050 WALTHAM STREET (Owner Petition) _._._ . . 18 ARTICLE 43 AMEND ZONING BYLAW AND MAP-HARTWELL AVENUE AREA(Citizen Petition).... 18 ARTICLE 44 AMEND THE ZONING BYLAW AND MAP-BEDFORD STREET NEAR HARTWELL AVENUE(Citizen Petition) _ ........... _ 18 ARTICLE 45 AMEND ZONING BYLAW-FRONT YARD, TRANSITION, AND SCREENING AREAS (Citizen Petition) 19 ARTICLE 46 AMEND ZONING BYLAW-GROSS FLOOR AREA(Citizen Petition) 19 TOWN FINANCE TERMINOLOGY(inside back cover) Town of Lexington, Massachusetts Select Board DOUGLAS M.LUCENTE,CHAIR JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 January 27, 2020 To the Residents of Lexington: This warrant document provides notification of the 2020 Annual Town Meeting and advises residents of the various issues being considered at the meetings. Only Articles listed in this warrant may be discussed. The purpose of the Warrant is to inform citizens of the issues to be discussed and does not provide for detailed information about the Articles. Articles for the Annual Town Meeting are grouped in three categories: Financial, General and Zoning. Descriptions are provided in an attempt to make the Warrant useful and understandable. The most important votes that take place at the Annual Town Meeting are related to the budget. We urge citizens to read the budget, understand it, and help us find a way to foster excellence within the community. The Town website, htip://www.lexingtonma.gov/town-mee , includes the most recent version of the FY2021 Budget and other financial Articles as well as other relevant information for each Article. Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget for fiscal year 2021. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial articles by Town Meeting. SELECT BOARD Douglas M. Lucente, Chair Joseph N. Pato Suzanne E. Barry Jill I. Hai Mark D. Sandeen 3 TOWN OF LEXINGTON WARRANT 2020 ANNUAL TOWN MEETING Commonwealth of Massachusetts Middlesex, ss. To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town. PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL; PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY MEMORIAL BUILDING; PRECINCT SEVEN, ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL, ST. BRIGID'S CHURCH, On Tuesday,the third Day of March 2020 From 7:00 a.m. to 8:00 p.m.,then and there to act on the following articles: ARTICLE I NOTICE OF ELECTION Two Select Board Members for a term of three years; One Moderator for a term of one year; One School Committee member; for a term of three years. Two Planning Board members; for a term of three years; One Lexington Housing Authority member; for a term of five years. Eight Town Meeting Members in Precinct One,the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; Seven Town Meeting Members in Precinct Two,the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Five,the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; 4 Eight Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2022; Seven Town Meeting Members in Precinct Eight, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Nine,the seven receiving the highest number of votes to serve for terms of three years. You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial Building, 1605 Massachusetts Avenue, in said Town, On Monday,the twenty-third day of March 2020 at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington. ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham and Susanna E. Cary; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by the Moderator. FINANCIAL ARTICLES ARTICLE 4 APPROPRIATE FY2021 OPERATING BUDGET To see if the Town will vote to make appropriations for expenditures by departments, officers, boards and committees of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer from available funds,by transfer from enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: See the most recent version of the FY2021 budget proposals posted at http:// lexingtonma.gov/budget. DESCRIPTION: This article requests funds for the FY2021 (July 1, 2020 - June 30, 2021) operating budget. The operating budget includes the school and municipal budgets. The operating budget includes requests for funds to 5 provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining negotiations. The budget also includes certain shared expenses. ARTICLE 5 APPROPRIATE FY2021 ENTERPRISE FUNDS BUDGETS To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater Divisions and the Department of Recreation and Community Programs; determine whether the money shall be provided by the estimated income to be derived in FY2021 from the operations of the related enterprise, by the tax levy, by transfer from available funds, including the retained earnings of the relevant enterprise fund, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Enterprise Fund FY2019 FY2020 FY2021 Appropriated Requested Requested a) Water Personal Services $6841682 $7851010 $804,234 Expenses $3951107 $508,875 $502,925 Debt Service $11436,995 $1,277,412 $11283,916 MWRA Assessment $711281006 $7,413,364 $81154,700 Total Water Enterprise Fund $99644,790 $91984,661 $10,7451775 b) Wastewater Personal Services $208,773 $3551614 $366,568 Expenses $342,920 $4321950 $444,150 Debt Service $151341396 $1,278,322 $11398,374 MWRA Assessment $71572,486 $7,8511947 $81637,142 Total Water Enterprise Fund $99258,575 $99918,833 $1098469234 c) Recreation and Community Programs Personal Services $1,275,859 $1,47103 $11535,363 Expenses $112331393 $114811895 $1,480,045 Total Recreation and Community Programs Enterprise Fund $295099252 $299539578 $39015,408 DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F1/2, towns may establish Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation to receive related revenue and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from three enterprise funds previously established by the Town. The Recreation and Community Programs Fund includes the operations and programs for the Community Center. ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS To see if the Town will vote to increase the current eligibility limits for property tax deferrals under Massachusetts General Laws Chapter 59, Section 5, Clause 41A as authorized by Chapter 190 of the Acts of 2008; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the Select Board, to make adjustments to the current deferral eligibility limits. 6 ARTICLE 7 PETITION GENERAL COURT TO AMEND LEGISLATION REGARDING TAX DEFERRALS To see if the Town will vote to authorize the Select Board to petition the Massachusetts General Court to enact legislation regarding real property tax deferrals in the Town of Lexington in substantially the form below, and further to authorize the Select Board to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition; or act in any other manner in relation thereto. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: SECTION 1. Section 2 of Chapter 190 of the Acts of 2008, is hereby renumbered to be Section 3. SECTION 2.A new Section 2 of Chapter 190 of the Acts of 2008, is hereby added as follows: "Section 2. The imposition of interest required pursuant to section 62 of chapter 60 shall be delayed by one year in the case of a person whose taxes have been deferred pursuant to clause 41A of section 5 of chapter 59." SECTION 3. This act shall take effect upon its passage. (Inserted by the Select Board) DESCRIPTION: The senior property tax deferral program,known as Clause 41 A, allows people 65 or over to defer their property taxes until their home is sold or conveyed, or until the death of the applicant. During the time property taxes are deferred, the interest rate charged on the deferral is a low rate tied to a government index that generally runs three percent below the Prime Rate, however upon the death of the applicant the rate increases to 16 percent per annum. This article would delay the interest rate increase of an estate with tax deferral for a year after the death of the applicant. ARTICLE 8 SHORT TERM RENTAL IMPACT FEE To see if the Town will vote to accept Massachusetts General Laws Chapter 64G, Sections 3A& 3D, Local Option Community Impact Fee of 3%on short term rental properties; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: The article authorizes the Town to adopt a"community impact fee" of up to % o "professionallymanaged"units. These units are defined as accommodations where an operator runs more than one short-term rental in the same municipality with at least one of those units not located in a single-,two-, or three- family dwelling that includes the operator's primary residence. ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 530/2 and Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to establish new revolving funds; to determine whether the maximum amounts that may be expended from such new and existing revolving fund accounts in FY2021 shall be the following amounts or any other amounts; or act in any other manner in relation thereto. (Inserted by the Select Board) 7 FUNDS REQUESTED: Program or Purpose for Revolving Funds FY2021 Authorization School Bus Transportation $111501000 Building Rental Revolving Fund $561000 DPW Burial Containers $5000 Lexington Tree Fund $4500 DPW Compost Operations $7901000 Minuteman Household Hazardous Waste Program $2501000 Regional Cache -Hartwell Avenue $201000 Senior Services Program $751000 Health Programs $451000 Tourism/Liberty Ride $20000 Visitors Center $20500 Residential Engineering Review $571600 DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General Laws Chapter 44, Section 53E1/2 must be approved annually by Town Meeting. The Funds are credited with the receipts received in connection with the programs supported by such funds, and expenditures may be made from the revolving fund without further appropriation. ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2021 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of the Community Preservation Committee for FY2021; for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Community Preservation Committee) FUNDS REQUESTED: a)Archives &Records Management/Records Conservation&Preservation- $20,000 b)Restoration of Margaret Lady of Lexington Painting- $9,000 c)Battle Green Master Plan-Phase 3- $317,044 d) Conservation Land Acquisition-TBD e)Daisy Wilson Meadow Preservation- $22,425 f)Wright Farm Site Access Planning and Design- $69,000 8 g)Athletic Facility Lighting- $450,000 h)Park Improvements-Hard Court Resurfacing-Valley Tennis Courts- $100,000 i)Park and Playground Improvements- Sutherland Park- $95,000 j)Park Improvements-Athletic Fields-Harrington, Bowman, and Franklin Field- $370,000 k)Parker Meadow Accessible Trail Construction- $551,026 1)Lexington Housing Authority- Greeley Village Community Center Preservation- $130,000 m)LexHAB- 116 Vine Street Design Funds- $100,000 n) CPA Debt Service- $3,016,730 o)Administrative Budget- $150,000 DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary,be appropriated for the projects recommended by the Community Preservation Committee and for administrative costs. ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for recreation-related capital projects and equipment; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including the Recreation and Community Programs Enterprise Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Recreation Committee) FUNDS REQUESTED: $180,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy21 capital. ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment: a) Ambulance Replacement; b) Athletic Fields Feasibility Study; c) Hydrant Replacement Program; d) Storm Drainage Improvements and NPDES compliance; e) Sidewalk Improvements; f) Equipment Replacement; g) Townwide Signalization Improvements; h) Street Improvements; i) New Sidewalk Installations; j) Transportation Mitigation; k) Municipal Technology Improvement Program; 1) Application Implementation; and m) Phone Systems&Unified Communications 9 and authorize the Select Board to take by eminent domain,purchase or otherwise acquire any fee, easement or other interests in land necessary therefor; determine whether the money shall be provided by the tax levy,by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $6,842,022 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy�pital. ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS To see if the Town will vote to make water distribution system improvements, including the installation of new water mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $2,200,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy21 capital. ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds, including any special wastewater funds,by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such wastewater projects; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $1,401,200 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy2l cqpital. 10 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the School Committee) FUNDS REQUESTED: $1,299,246 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy2l cgpital. ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new construction to public facilities for: a) Police Outdoor/Indoor Firing Range -Hartwell Avenue; b) Center Recreation Complex Bathrooms&Maintenance Building Renovation; c) Public Facilities Master Plan; d) LHS Science Classroom Space Mining; e) Townwide Roofing Program; f) School Building Envelopes and Systems; g) Municipal Building Envelopes and Systems; h) Facility and Site Improvements: • Building Flooring Program; • School Paving & Sidewalks Program; i) Public Facilities Bid Documents; j) Public Facilities Mechanical/Electrical System Replacements; and k) Westview Cemetery Building Construction and determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds,by borrowing, or by any combination of these methods;to determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $7,245,399 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2021 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy21 capital. ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided 11 by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $1,935,486 DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in 2002. ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from Stabilization Funds in accordance with Massachusetts General Laws, Section 5B of Chapter 40 for the purposes of: (a) Section 135 Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f) Debt Service; (g)Transportation Management Overlay District; (h) Capital; (i) Payment in Lieu of Parking; 0) Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article proposes to establish, dissolve, and/or fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for the specific designated purpose by a two-thirds vote of an Annual or Special Town Meeting, for any lawful purpose. ARTICLE 20 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the FY2021 debt service of the bond dated February 1, 2003, issued for additions and renovations to the Lexington High School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8, 2011; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $124,057 DESCRIPTION: This article would allow the Town to pay a portion of the debt service on the 2003 School Bonds from the Debt Service Stabilization Fund set up for that specific purpose. 12 ARTICLE 21 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. ARTICLE 22 AMEND FY2020 OPERATING,ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 11, 12, 13, and 14 of the warrant for the 2019 Annual Town Meeting and Article 4 of the warrant for the 2019 Special Town Meeting, to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by transfer from available funds including Community Preservation Fund; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2020) appropriations. ARTICLE 23 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital projects in light of revised cost estimates that exceed such appropriations. ARTICLE 24 REDUCE LEGAL EXPENSES (Citizen Petition) This citizen's proposal is to reduce the appropriation in the line item 8120 (legal expenses for the town) for fiscal year 2021 from the $410,000 to $110,000 and increase the amount appropriated for town in line item 8200 (town manager office and human resources)by$100,000. During FY 14-18 the town(exclusive of the school department) has annually spent on average more than $620,000 in legal expenses. More than 80% of this legal work is of a routine nature that could be done by in-house counsel. (Inserted by Richard Neumeier and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to hire in-house counsel for legal services for the Town for fiscal year 2021. This proposal would reduce the appropriation in line item 8120, legal expenses for the Town, 13 from $4101000 to $110,000 and increase the appropriation in line item 8200 of the Town Manager's budget by $1001000. GENERAL ARTICLES ARTICLE 25 PURCHASE OF LAND/EMINENT DOMAIN To see if the Town will vote to authorize the Select Board to acquire by purchase, donation, eminent domain or otherwise for municipal purposes all or a portion of a parcel of land identified as Map 48 and Lot 96 on the Assessors' Map, and known as Eddison Way; and to appropriate a sum of money therefor and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by borrowing, or, any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article requests funds to purchase or take by eminent domain land currently owned by the Historical Society. ARTICLE 26 AMEND HISTORIC DISTRICTS COMMISSION ENABLING LEGISLATION To see if the Town will vote to authorize the Select Board to petition the Massachusetts General Court for an act to amend Chapter 447 of the Acts of 1956, "AN ACT ESTABLISHING AN HISTORIC DISTRICTS COMMISSION FOR THE TOWN OF LEXINGTON AND DEFINING ITS POWERS AND DUTIES, AND ESTABLISHING HISTORIC DISTRICTS IN THE TOWN OF LEXINGTON", as previously amended, in substantially the below, and further to authorize the Select Board to approve amendments to the bill before enactment to the General Court that are within the scope of the general objectives of the petition, as follows: Be it enacted by the Senate and House of Representative in General Court assembled, and by the authority of the same as follows: Section 1. Chapter 447 of the Acts of 1956, as previously amended, is hereby amended by replacing the words "Arts and Crafts Society"with the words "Chamber of Commerce"wherever they appear, and by deleting the words "and a secretary"in section 4 of said Act. (Inserted by the Select Board at the request of the Historic Districts Commission) DESCRIPTION: Chapter 447, the governing legislation for Historic Districts regulation and review, has not been substantially revised or amended since its original passage in 1956 and has not been revised or amended at all in nearly two decades. The Historic Districts Commission is proposing this amendment to streamline and strengthen the process of appointing members to the Historic Districts Commission, thus broadening the availability of qualified, willing applicants to serve as Historic District Commission members, and delete the unnecessary requirement that a secretary be elected as that role is fulfilled by a staff member. ARTICLE 27 AMEND GENERAL BYLAWS-NOISE CONSTRUCTION LIMITS To see if the Town will vote to amend Chapter 80-4A of the Code of the Town of Lexington (Noise Control) to further restrict noise pollution from construction projects or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Noise Bylaw Committee) DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect residents from noise pollution from construction projects. 14 ARTICLE 28 AMEND GENERAL BYLAWS-NOISE CONTROL (Citizen Petition) To see if the Town will vote to amend Chapter 80 of the Code of the Town of Lexington, Noise Control, to reduce the impact of construction noise, by requiring a noise mitigation plan for construction impacting residentially zoned areas as a condition for obtaining a building permit. This article would require and enforce a noise mitigation plan as follows: 1. A noise mitigation plan will be required for construction projects which entail rock removal via heavy machinery and/or blasting, including ledge removal,rock pounding,rock crushing,rock drilling or rock cutting; 2. Such a plan will only be required for large projects where these activities are expected to be of extended duration; 3. Noise mitigation plans must include effective sound barriers surrounding the perimeter of the construction site; or act in any other manner in relation thereto. (Inserted by Varda Haimo and 9 or more registered voters) DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect residents from noise pollution due to residential and other construction projects. ARTICLE 29 DECLARE CLIMATE EMERGENCY(Citizen Petition) To see if the Town will adopt a resolution endorsing the declaration of a climate emergency and requesting regional collaboration for an immediate transition from fossil fuels to clean, renewable energy and further to demonstrate our commitment to making Lexington a more sustainable and resilient town. (Inserted by Lily Manhua Yan and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to adopt a resolution endorsing the declaration of a climate emergency and calls for regional collaboration to reverse global warming and to move towards a more sustainable economy. ARTICLE 30 LAND EXCHANGE (Citizen Petition) To see if the Town will vote to approve the exchange of a portion of the lot located at 344 Lowell Street with a portion of the Town's adjoining land, see plan on file with the Town clerk, for the purpose of allowing the use of an existing structure that currently encroaches in part on Town property, or act in any other manner in relation thereto. (Inserted by Mohammed Abdul Jaleel and 9 or more registered voters) DESCRIPTION: This article requests the Town to swap a parcel of Town-owned land for a private parcel of land of equal size and value. The purpose of this land swap is to change the property lines to address a building on the private property where half the building was built on the town property,before it was town property. ARTICLE 31 AMEND GENERAL BYLAWS-DEMOLITION DELAY (Citizen Petition) To protect the David A. Tuttle historic home at 53 Hancock Street Lexington, MA 02420 from demolition and other historically significant homes and edifices. No destruction of living history in Lexington, MA. No immediate resale of a historical home within a 2 year period. Nullification of the sale if a buyer misrepresents their intentions resulting in demolition of historic property. (Inserted by Jean H. Winchester and 9 or more registered voters) 15 DESCRIPTION: This article seeks Town Meeting approval to adopt a demolition delay ordinance that ensures potentially historically significant homes and structures are not demolished without adequate notice to the public. ARTICLE 32 EXTEND HANCOCK-CLARK HISTORIC DISTRICT (Citizen Petition) Extend the Hancock-Clark Historic District district to Adams St-down Adams to Porter Lane. (Inserted by Jean H. Winchester and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to extend the Hancock-Clark Historic District to Adams Street, and Adams Street down to Porter Lane, in order to further preserve the historic character and buildings in Lexington. ARTICLE 33 AMEND GENERAL BYLAWS-RUNNING BAMBOO CONTROL (Citizen Petition) To see if the Town will vote to amend the General Bylaw of the Town of Lexington by adding a chapter to control the planting and presence of Running Bamboo plants-any monopodial (running)tropical or semi-tropical bamboo grasses or bamboo species,or act in any other manner in relation thereto. (Inserted by Michael Reamer and 9 or more registered voters) DESCRIPTION: This purpose and intent of this bylaw is to preserve and protect private and Town owned property and Town owned rights of way from the spread of Running Bamboo and to protect indigenous biodiversity threatened by Running Bamboo. All Running Bamboo owners shall be required to confine Running Bamboo in a manner that will prevent the Running Bamboo from encroachment onto any other private or Town owned right of way. The proposed bylaw specifies requirements, enforcement and penalties. ARTICLE 34 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR COMMUNITY HOUSING(Citizen Petition) To see if the Town will vote to establish a surcharge on specific residential development activities for the purpose of funding affordable and community housing construction, renovation, associated land acquisition or easements; and further to authorize the Select Board to petition the Massachusetts General Court to enact legislation to enable this surcharge in the Town of Lexington, and further to authorize the Select Board to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition, or act in any other manner in relation thereto. (Inserted by Matt Daggett and 9 or more registered voters) DESCRIPTION: The purpose of this article is to address the loss of moderate-income housing by developing a targeted and measured surcharge on specific residential development activities, that will fund the creation of community housing that will address identified housing gaps, such as housing attainable by Lexington municipal employees. ZONING ARTICLES ARTICLE 35 AMEND ZONING BYLAW-DISTANCE FROM BASEMENT, SLAB OR CRAWL SPACE AND GROUNDWATER To see if the Town will vote to amend the Zoning Bylaw to regulate the distance between groundwater elevations and building basements, crawl space floors, or slab elevations; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) 16 DESCRIPTION: This zoning amendment is in response to residents' requests to address the impacts on their property of displaced groundwater from abutting new construction being built in the water table. This will also help prevent new illegal connections to the Town system from new construction in the water table. ARTICLE 36 AMEND ZONING BYLAW-SHORT TERM RENTALS To see if the Town will vote to amend the Zoning Bylaw to regulate short term rentals; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would amend the Zoning Bylaw to regulate short term rentals. ARTICLE 37 AMEND ZONING BYLAW-SITE PLAN REVIEW To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington to amend applicability of, exceptions to, and notice requirements for site plan review; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would adjust the existing exceptions to site plan review to require review when parking areas are significantly expanded, limit it for small changes to large buildings, and modernize notice requirements. ARTICLE 38 AMEND ZONING BYLAW-FINANCIAL SERVICES To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington regarding the regulation of financial, drive-up, and auto-oriented services; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would adapt a variety of financial services regulations to be consistent with current industry practice and regulate drive-up and auto-oriented service uses consistently. ARTICLE 39 AMEND ZONING BYLAW-SOLAR ENERGY SYSTEMS To see if the Town will vote to amend the Zoning Bylaw to reduce restrictions on solar energy systems; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would encourage construction of solar energy systems by exempting these systems from certain existing setback,height, site coverage, and roof coverage standards, and permitting them in all districts. ARTICLE 40 AMEND ZONING BYLAW-WIRELESS COMMUNICATION FACILITIES To see if the Town will vote to amend the Zoning Bylaw to conform to changes in Federal law and regulations regarding wireless communication facilities, including streamlining permitting processes and standards, adding design guidelines; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would update the Zoning Bylaw to reflect changes in federal law and regulations regarding wireless communication facilities. These changes include streamlining permitting of wireless facilities on private property to meet federal `shot clock' deadlines by not requiring special permits and expanding acceptable justifications for adding new facilities. 17 ARTICLE 41 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS To see if the Town will vote amend the Zoning Bylaw to correct internal references, remove unreferenced definitions, and reformat sections of the Bylaw to help clarify the intent of the Bylaw; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: These changes are clerical in nature and are not intended to change interpretation of the Zoning bylaw in any substantive way. ARTICLE 42 AMEND ZONING BYLAW AND ZONING MAP, 1040-1050 WALTHAM STREET (Owner Petition) To see if the Town will vote to amend the Zoning Map and Bylaw of the Town for the property commonly known as 1050 Waltham Street, shown on Town of Lexington Assessors' Map 5 as Parcel 14 (the "Property") and detailed in the metes and bounds description for the proposed PD-5 District included in the applicant's Preliminary Site Development and Use Plan("PSDUP")on file with the Lexington Town Clerk and Planning Board,by changing the zoning district designation of the Property from the current Commercial Local Office (CLO) District to a Planned Development(PD)District, or to act in any other manner relative thereto. (Inserted by BH GRP 1050 Waltham Owner LLC) DESCRIPTION: This article requests rezoning and approval of a Preliminary Site Development and Use Plan (PSDUP) for the 1050 Waltham Street property identified in the article, and would allow for the removal of the existing buildings and the construction of a new building and parking garage. The general location of the property is shown on a plan entitled: "PD-5 District, Waltham Street, Lexington, Massachusetts (Middlesex County prepared by BSC Group dated December 16, 2019 and on file with the Lexington Town Clerk and Lexington Planning Board. ARTICLE 43 AMEND ZONING BYLAW AND MAP-HARTWELL AVENUE AREA(Citizen Petition) To see if the Town will vote to amend the Zoning Bylaw and Zoning Map to alter and supplement dimensional and other standards for the CM district to permit additional development; rezone lots not used for residential purposes near Hartwell Avenue and southwest of Bedford Street into the CM or GC districts; or act in any other manner in relation thereto. (Inserted by Charles Hornig and 9 or more registered voters) DESCRIPTION: The changes proposed under this article would allow additional desirable commercial development along Hartwell Avenue and Bedford Street. ARTICLE 44 AMEND THE ZONING BYLAW AND MAP-BEDFORD STREET NEAR HARTWELL AVENUE (Citizen Petition) To see if the Town will vote to amend the Zoning Map to rezone lots not used for residential purposes northeast of Bedford Street near Hartwell Avenue into the CM and TMO-1 districts, or act in any other manner in relation thereto. (Inserted by Charles Hornig and 9 or more registered voters) DESCRIPTION: This article would expand the CM (manufacturing) and TMO-1 (transportation management overlay) districts by moving the #459 (National Guard Armory) and #475 (Boston Sports Club) Bedford Street properties into the existing CM and TMO-1 districts to allow additional commercial development. 18 ARTICLE 45 AMEND ZONING BYLAW-FRONT YARD, TRANSITION,AND SCREENING AREAS (Citizen Petition) To see if the Town will vote to amend the Zoning Bylaw to regulate front yard, transition, and screening areas along streets consistently within each district, or act in any other manner in relation thereto. (Inserted by Charles Hornig and 9 or more registered voters) DESCRIPTION: The changes proposed under this article would allow consistent streetscapes within a zoning district by requiring consistent front yard, transition, and screening areas along a street independent of the zoning district of lots across the street. ARTICLE 46 AMEND ZONING BYLAW-GROSS FLOOR AREA (Citizen Petition) To see if the Town will vote to jointly amend both Section 13 5-10.1 of the Zoning Bylaw, to revise the definition of Gross Floor Area to remove the inclusion of basements, and Section 135-4.4.2, to reduce the maximum allowable residential Gross Floor Area, or act in any other manner in relation thereto. (Inserted by Matt Daggett and 9 or more registered voters) DESCRIPTION: The purpose of this article is to address issues identified during the implementation of the Gross Floor Area (GFA) requirements adopted under Article 41 of the 2016 Annual Town Meeting and associated definition changes adopted under Article 41 of the 2017 Annual Town Meeting. Specifically, the definition of GFA must be revised to remove the inclusion of basement areas,and in conjunction, the maximum allowable residential GFA table must be reduced accordingly. And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the Bylaws of the Town. Hereof fail not, and make due return on this warrant,with your doings thereon,to the Town Clerk, on or before the time of said meeting. Given under our hands at Lexington this 271h day of January 2020. Select Board of Lexington A true copy,Attest: Constable of Lexington 19 This page intentionally left blank for printing layout purposes TOWN FINANCE TERMINOLOGY The following terms are frequently used in the annual town report and at the town meeting. In order to provide everyone with a better understanding of the meaning, the following definitions are provided. AVAILABLE FUNDS- "FREE CASH" The amount certified annually by the Bureau of Accounts, Department of Revenue. The certified amount is the Unreserved Fund Balance less all outstanding taxes. This fund may be used by a vote of the town meeting as available funds for appropriation. AVAILABLE FUNDS-OTHER Usually refers to balances in special funds or to balances remaining in specific articles previously appropriated. These balances become available for re-appropriation by Town Meeting(or are returned to the town's general fund balance). "CHERRY SHEET" A financial statement issued by the State, at one time on cherry-colored paper,that itemizes state aid due to the town, and charges payable by the town to the state and county. GENERAL FUND The municipal fund accounts for most financial expenses and revenues approved by town meeting. The tax levy is the principal source of revenue in the general fund. ENTERPRISE FUND A self-supporting account for a specific service or program that the town operates as a separate "business." Enterprise funds do not depend on taxes for operating revenue. For example,water operations are funded through the water enterprise fund,which receives funds from a consumption based fee system. Ideally, enterprise resources and expenditures should balance over time. Funds in enterprise accounts do not revert to the general fund at the end of the fiscal year. OVERLAY The overlay is the amount raised by the Assessors in excess of appropriations and other charges for the purpose of creating a fund to cover property tax abatements and exemptions granted by the Board of Assessors. RESERVE FUND This appropriation is voted at the annual town meeting in an amount not to exceed 5% of the tax levy of the preceding year. Transfers from the reserve fund are approved by the Appropriation Committee and may only be used for"extraordinary or unforeseen expenditures." REVOLVING FUND Revolving funds are used for a particular service. An overall limit on spending is set by Town Meeting but may be subsequently amended by vote of the Board of Selectmen and Appropriation Committee. The funds can be used for the service without appropriation up to the approved limit Town of Lexington, MA 02420 PRESORTED STANDARD U.S. Postage PAID Boston, MA Permit No. 3011 **********ECRWSSEDDM**** Residential Customer LEXINGTON, MA Detailed information on Town Meeting Warrant Articles as well as current Town Meeting members can be found at �.ge..-Ilw w w.lex nma.g vltown-meet�M Note: Hearing devices are available at Town Meeting. For other accommodations or special needs contact the Human Services Department at 781-698-4840 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Early Voting- 2020 Presidential Primary/Town Election Planning PRESENTER:TER• ITEM S NUMBER: Nadie Rice, Town Clerk I.13 SUMMARY: The Town Clerk will review with the Board the proposed plan for early voting for the Presidential Primary and Town Election. SUGGESTED MOTION: Move to approve the designation of the Cary Memorial Building as Lexington's early voting location for the Presidential Primary and the Town Election for the following dates: Monday, February 24, 2020 8:30 a.m. - 4:30 p.m. Tuesday, February 25, 2020 8:30 a.m. - 7:00 p.m. Wednesday, February 26, 2020 8:30 a.m. - 4:30 p.m. Thursday, February 27, 2020 8:30 a.m. - 4:30 p.m. Friday, February 28, 2020 8:30 a.m. - 1:00 p.m. FOLLOW-UP: C lerk's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 9:05pm ATTACHMENTS: Description Type D Requiest to Select El"Illy Voting Date Ra,ckup V11'aterial. RECEIVED JAN 23, 2020 0, Town o LexingtonSELECT BOARD ;gym 4 y,A f I MY '' I it U"H rrr✓ APA I Nathalie L. Rice, Town Clerk Phone: 781-698-4558 nriceklexingtonma.gov fax: 781-861-2754 MEMO: Douglas Lucente, Chair, Select Board FROM: Nadie Rice, Town Clerk DATE: January 23, 2020 RE: Early Voting Location and Hours, Presidential Primary and Town Election The purpose of this memo is to request the Select Board to approve the Cary Memorial Building as the location for Early Voting for the Presidential Primary/Town Election. The Board previously voted to hold these two elections as a dual election, on March 3, 2020. The hours of Early Voting must also be approved by the Select Board. State law requires that Early Voting for the Presidential Primary be held during working hours the week of February 24th. Therefore, the following hours are suggested for Early Voting for both the Presidential Primary and Town Election: Mon., Wed. and Thurs. February 24, 26 and 27 8:30 a.m. - 4:30 p.m. Tuesday, February 25 8:30 a.m. - 7:00 p.m. Friday, February 28 8:30 a.m. - 1:00 P.M. Thank you for your timely consideration of this request; please don't hesitate to contact me if you have any questions. Nathalie L. Rice Town Clerk 2020 Election Dates and Early Votinz Dates (Debt Exclusion still TBD) Tuesday, March 3, 2020 Annual Town Election Tuesday, March 3, 2020 Presidential Primary Election February 24-28, 2020 Early Voting for dual election—during office hours TBD Debt Exclusion Vote Tuesday, September 1, 2020 State Primary Election Tuesday, November 3, 2020 Presidential Election Oct. 19-24, 26-30, 2020 Early Voting for Presidential Election 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Potential Building Plaque Policy PRESENTER:TER• ITEM S NUMBER: Board Discussion I.14 SUMMARY: The Town's practice has been to include all officials involved in a building project on the plaque for the building. This includes all officials from the initial Town Meeting authorization through the certificate of occupancy. The Board is being asked to discuss the procedure/policy regarding building plaques. Attached is the proposed plaque for the Lexington C hildren's Place. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 9:10pm ATTACHMENTS: Description Type u I R n r w� I , I I �I I; i Q � III I� �MIII I� IIIIII,I f f II J , aJJ I i I S' i t gym'" r Ira I� I 1 i i I , I " l I i i f i I /i jAll /I /V .I i I r d" p , I P/ � 11; jg- / „ , i, / r r f l / /ll��/ r r r r r 1 I l II �r t 1 /f 1 f f t I Il/ll 1f � f/ / 11 /� / �„ 1� ,�� c nrg(��rtnl/�r�ru�rremarrwrtH�ime�raurrrwrra�'nar��la�Hr�rr�Ndr,�rdmfrrrfrrrfra/ '""""" """ 1 j IJ / r 1/J / r II f „r i i I�, f I l i r r / 1 f F E I J q T y o i 4 r i 1 � M � 11 I I 1 r, s% I e I I` / y f � 1 I i" i v is ap rrrr 9i/r r,, r„/rr,rr✓r3/1 ,�/[.No / aam/.. ,.,ee/ II � 1 I , i I N a �a { f u u l `f � y i I z f I I W Ih� 4YY Y , v r 1 r � n N , f I u i � I � 9 U y �r H f �r i � r I r �= I � r p I �pIN� I li „/ BOARD OF SELECTMEN POLICY NAMING OF FACILITIES AND PLACEMENT OF MEMORIALS Date Approved by BOS: Signature of Chair: February 5, 2007 ` Policy. 1. The Board of Selectmen is responsible for the naming (or renaming) of any land or facility, except school properties. A facility is defined as a building, portion of a building, driveway, intersection, walkway, or other parcel or portion of a parcel of land and places or natural features contained therein. Once a facility has been named, renaming will be approved only in extraordinary circumstances. 2. The Board of Selectmen is responsible for approval of the placement of memorial objects, artwork, signs or other fixtures on parcels of land under the jurisdiction of the Board. Examples include, but are not limited to, plaques, memorial and ornamental signs, sculptures, banners, benches, trees or other plantings, fountains, detached structures, and walls. Procedure: 1. A proposal to name land or a facility must be submitted in writing to the Board of Selectmen and must include a summary outlining the merits of the proposal. The proponent or his or her designee will present the request to the Board of Selectmen at a regularly scheduled meeting. In addition to consulting with a related board or committee the Board of Selectmen may appoint a committee to assist with its review of any proposal, including size, type of materials and all design features. 2. A proposal for the placement of a memorial object,piece of artwork, sign, or other fixture must be submitted in writing to the Board of Selectmen and must include a summary outlining the merits of the proposal including design and wording. The Board will vote on the proposal at a regularly scheduled meeting. 3. The Board of Selectmen shall review existing land and facility names to avoid duplication, confusing similarity or inappropriateness. 4. Approval of the placement of a memorial object, artwork, sign, or other fixture will only be made after a determination by the Board of Selectmen that the proposal will not: limit physical access to the site; endanger the safety of the public; interfere with any utility or access thereto; be limited by unacceptable special restrictions, conditions or covenants; or create a significant budgetary obligation on the Town for which no provisions had been made. 5. Donation of memorial objects, artwork, signs or fixtures must be formally accepted by the Board of Selectmen in accordance with Massachusetts General Laws. Criteria for selection of names: 1. The geographic location of the land or facility. 2. An outstanding feature of the land or facility. 3. A commonly recognized historical event, group or individual. 4. An individual or group who contributed significantly to the acquisition and/or development of the land or facility. 5. An individual or group who have made a significant and exceptional contribution to the community as a whole. Ref: New Policy approved February 5, 2007. SCHOOL COMMITTEE BOARD OF SELECTMEN Eileen S. Jay, Chair Douglas M. Lucente, Chair Kathryn R. Colburn Joseph N. Pato Kathleen M. Lenihan Suzanne E. Barry Deepika Sawhney Jill I. Hai Scott A. Boken Mark D. Sandeen Alessandro Alessandrini Michelle L. Ciccolo Jessie Steigerwald Peter C.J. Kelly SUPERINTENDENT OF SCHOOLS TOWN MANAGER Dr. Julie L. Hackett James J. Malloy Dr. Mary A. Czajkowski Carl F. Valente PROGRAM DIRECTOR PUBLIC FACILITIES Elizabeth Billings-Fouhy Michael D. Cronin, Director Patrick Goddard, Director Mark W. Barrett, Project Manager PERMANENT BUILDING COMMITTEE Jon Himmel, Chair ARCHITECT Richard Perry DiNisco Design, Inc. Carl Oldenburg Peter Johnson PROJECT MANAGER Charles Favazzo, Jr. Construction Monitoring Services, Inc. Philip Coleman Teresa Wilson GENERAL CONTRACTOR Hank Manz CTA Construction, Inc. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Proposed Name Change for the New Visitors Center PRESENTER: ITEM NUMBER: Dawn McKenna, Tourism Committee Chair I.15 SUMMARY: Dawn McKenna will present to the Select Board the Tourism Committee's proposal to rename the Visitors Center. The Tourism Committee voted to recommend to change the name to be Information Center at their meeting on January 9, 2020 by a vote of 8-1. The Lexington Center Committee voted at its January 23, 2020 meeting 6 - 0 to recommend that the Select Board rename the Visitors Center as the Lexington Information Center. They cited the rationale for this change is to be consistent with international practice and to signal that it serves as a resource for Lexington residents as well as visitors. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 9:30pm ATTACHMENTS: Description Type `ors MO 775 r Town of Lexington Q cv W Z V }'tJ s Q z W Tourism Committee APRIL 19T" �FX1 N61�� Dawn McKenna, Chair info gtourlexington.us MEMORANDUM TO: Select Board FROM: Lexington Tourism Committee: Marsha Baker, Kerry Brandin, Margaret Coppe, Bebe Fallick, Jon Himmel, Trisha Kennealy, Erica McAvoy, Dawn McKenna, Wim Nijenberg DATE: January 23, 2020 RE: Naming proposal for the Visitors Center CC: Jim Malloy, Town Manager Carol Kowalski, Assistant Town Manager for Development At our meeting of January 9, 2020, the Tourism Committee recommended that the Visitors Center be renamed the Information Center by a vote of 8-1 (McKenna). There were two primary reasons for this recommendation: 1. Members felt that the word"information center" would make it clearer to residents that the facility is meant for residents and visitors alike; and 2. The name would be consistent with the international symbol for information. It is our understanding that currently there is no signage planned on the new building itself. The three site specific signs that were part of the CPA signage program previously installed at Mass Ave, near the front entrance, and near the bikeway entrance will be reinstalled. Should the Select Board approve this request, those three signs, along with at least one of the directional signs would have to be remade. The original fabrication cost per sign was $1-2k each, including the poles. Funds for making the change would need to be identified. Additionally all of our print materials which include the Official Visitors Map & Guide as well as the Liberty Ride Guide would need to reflect the new name. This is not an additional cost to the Town as these brochures are about to be reprinted for the season. Staff time would be required to reach out to marketing partners that have the name Visitors Center in their materials. The lead time for changes is typical 1-3 years. 1625 MASSACHUSETTS AVENUE-LEXINGTON,MASSACHUSETTS 02420 BOARD OF SELECTMEN POLICY NAMING OF FACILITIES AND PLACEMENT OF MEMORIALS Date Approved by BOS: Signature of Chair: February 5, 2007 ` Policy. 1. The Board of Selectmen is responsible for the naming (or renaming) of any land or facility, except school properties. A facility is defined as a building, portion of a building, driveway, intersection, walkway, or other parcel or portion of a parcel of land and places or natural features contained therein. Once a facility has been named, renaming will be approved only in extraordinary circumstances. 2. The Board of Selectmen is responsible for approval of the placement of memorial objects, artwork, signs or other fixtures on parcels of land under the jurisdiction of the Board. Examples include, but are not limited to, plaques, memorial and ornamental signs, sculptures, banners, benches, trees or other plantings, fountains, detached structures, and walls. Procedure: 1. A proposal to name land or a facility must be submitted in writing to the Board of Selectmen and must include a summary outlining the merits of the proposal. The proponent or his or her designee will present the request to the Board of Selectmen at a regularly scheduled meeting. In addition to consulting with a related board or committee the Board of Selectmen may appoint a committee to assist with its review of any proposal, including size, type of materials and all design features. 2. A proposal for the placement of a memorial object,piece of artwork, sign, or other fixture must be submitted in writing to the Board of Selectmen and must include a summary outlining the merits of the proposal including design and wording. The Board will vote on the proposal at a regularly scheduled meeting. 3. The Board of Selectmen shall review existing land and facility names to avoid duplication, confusing similarity or inappropriateness. 4. Approval of the placement of a memorial object, artwork, sign, or other fixture will only be made after a determination by the Board of Selectmen that the proposal will not: limit physical access to the site; endanger the safety of the public; interfere with any utility or access thereto; be limited by unacceptable special restrictions, conditions or covenants; or create a significant budgetary obligation on the Town for which no provisions had been made. 5. Donation of memorial objects, artwork, signs or fixtures must be formally accepted by the Board of Selectmen in accordance with Massachusetts General Laws. Criteria for selection of names: 1. The geographic location of the land or facility. 2. An outstanding feature of the land or facility. 3. A commonly recognized historical event, group or individual. 4. An individual or group who contributed significantly to the acquisition and/or development of the land or facility. 5. An individual or group who have made a significant and exceptional contribution to the community as a whole. Ref: New Policy approved February 5, 2007. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Draft Letter of Support to MAPC Regarding Technical Assistance Grant for the Battle Road Scenic Byway PRESENTER: ITEM NUMBER: Jill Hai, Select Board Liaison to Battle Road Scenic Byway Committee I.16 SUMMARY: The Battle Road Scenic Byway Committee (comprised of representatives from Arlington, Lexington, Concord, Lincoln, and Minute Man National Historical Park) is ap p lying to the Metropolitan Area Planning Council(MAP C) for a Technical Assistance grant, in order to update the corridor management plan(done in 2011) and to be eligible to apply for federal funds and designation. The Town of Arlington is taking lead and has drafted the application to MAP C, which is due on January 31, 2020. Each member Town(and the park) is being asked to support the application for the MAP Technical Assistance grant. SUGGESTED MOTION: Move to approve sending the Letter of Support to Metropolitan Area Planning Council regarding Technical Assistance Grant for the Battle Road Scenic Byway to be [signed by the Town Manager]. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 9:45pm ATTACHMENTS: Description Type F) Dr fib.,,,,,I k.,Ater o f7 1�h�ors e r,-n.t: 1,ick:ul-)Material X)PY of'"Fown of Arlington's concept draft for grant cal.)plication to MAIC Cbver Mllery-.x) Marc Draisen Executive Director Metropolitan Area Planning Council 60 Temple Place Boston, MA 02111 Dear Mr. Draisen, On behalf of the Town of Lexington, I am pleased to endorse the Town of Arlington's Four- Town application for a District Local Technical Assistance (DLTA) grant to update the 2011 Battle Road Scenic Byway Corridor Management Plan(The Plan). In 2011, MAPC wrote The Management Plan through a Federal Highway Transportation Administration (FWHA) grant administered through the Massachusetts Department of Transportation(MassDOT). The Management Plan was accepted by the Towns of Arlington, Concord, Lexington, and Lincoln and by MassDOT. The four towns and the Minute Man National Historical Park signed a Memorandum of Agreement to establish a standing committee to oversee the implementation of The Plan. That standing committee, The Battle Road Scenic Byway Committee (The Committee) has overseen the implementation of many of the initial objectives of The Plan. One of the eleven objectives is to seek Federal designation as an All America Road. In 2011, as The Plan was finalized, Congress discontinued the FHWA Scenic Byway Program. In 2019, Congress passed legislation to direct the FHWA to open a process to enable new nominations for Federal designation of Scenic Byways. That process will allow nominations this year, and the Four Towns and the Minuteman NHP intend to submit an application through MassDOT. The Committee has made sufficient progress to meet the qualifications for All America Road designation. Through grants from the four towns and the park along with grant money from the Freedom's Way National Heritage Area, and in-kind support from the Park's and town's staff and volunteers, a signage/identity plan and an operational web site have been achieved. The State designation as a State Scenic Byway has been expanded through legislation to include additional segments. The Plan objectives have been either fully met or partially met. Although the 2011 Plan is a sufficient plan, the Committee believes that, in preparation of writing its application for Federal designation, an update to the Plan is timely. The Town of Lexington is preparing to support the Plan Update if a DLTA grant is awarded, and will support the Application preparation through sufficient joint funding and making available sufficient staff time to supplement the volunteer in-kind help. We have set aside $2,000 in this fiscal year as funding for these Byway activities. Let me know if you need additional information. V_ III TOWN OF ARLINGTON N 4 DEPARTMENT OF PLANNING and COMMUNITY DEVELOPMENT p TOWN HALL, 730 MASSACH USETTS AVENUE ARLINGTON, MASSACHUSETTS 02476 TELEPHONE 781-316-3090 Battle Road Scenic Byway Corridor Management Plan Update for All-America Road Designation Lead Municipality and Lead Contact for Submittal: Designate a lead contact for the submittal. In the event that this is a multi-municipal proposal, indicate the lead municipality for the submittal and whether firm commitments have been secured from participating municipalities. This project is a multi-municipal proposal from the Battle Road Scenic Byway Committee (Committee), which includes the towns of Arlington, Lexington, Lincoln, and Concord as well as the Minute Man National Historic Park (NHP). Arlington's Town Manager, Adam Chapdelaine, is the lead contact for the submittal. Project Description and Context: Provide a 1-3 paragraph description of the project. Provide an overview of project context, including geographic location and relevant previous and current planning efforts, e.g., plans, reports or studies. The Battle Road Scenic Byway Committee seeks technical assistance from MAPC in updating the 2011 Battle Road Scenic Byway Corridor Management Plan (CMP) in alignment with our goal of applying for Federal scenic byway status as an All-America Road. The Federal scenic byway program was discontinued in 2012, shortly after the plan was adopted. Now that the Federal program has been reinstated, an update to the 2011 CMP will be instrumental in helping the towns achieve the federal designation. Adopted by all four towns, the 2011 CMP plan was created in collaboration with MAPC. Nearly all of the recommendations of this plan have been completed, including the designation of the Battle Road as a Massachusetts Scenic Byway. In addition to monthly meetings, the Committee's ongoing work has produced unified Battle Road branding and logos, a signage program t and a website, BattleRoad Byway.org, which showcases the dozens of sites on the Byway that are located in the four communities and the NHP. The Battle Road follows the approximate path of the British regulars during the battles that marked the start of the American Revolution on April 19, 1775—where the AXshot heard round the world"was fired. The Byway runs along approximately 15 miles of roads in the communities of I Error! No sequence specified HYPERLINK "https://battleroadbyway.org/towns- areas/arlington/" I Arlington, ington, InHYPERLINK "C:\\Users\\kkatzenback\\AppData\\Local\\Microsoft\\Windows\\INetCache\\Content.0utlook\\08 FYCDZA\\a nd"Concord, including part of the orical Park(NHP). In addition to the Revolutionary War history, which attracts millions of tourists annually, the Battle Road is home to sites that are critical to social justice movements such as the abolition of slavery and women's suffrage, as well as philosophical movements such as Transcendentalism with its emphasis on nature and conservation. The Byway also includes sites significant to literary movements that produced classic American literature and espoused the doctrine of civil disobedience, diverse art and architectural resources, as well as technological and aviation history. The interdisciplinary nature of the sites on the Byway, and how integral they are to the foundation of American history and culture, comprise a unique and invaluable asset to our region and nation. 3. Project Need and Alignment with Local, Regional, and State Goals: Describe the community need(s) the project will address, and its alignment with local, regional and/or state goals. You can learn more about the overall priorities for the TAP and each funding source at https://www.mapc.org/about-mapc/funding-opportunities. The Battle Road Byway CMP update project will help the Committee complete the original goals of the 2011 CMP, and will be responsive to the Committee's work over the last nine years. The All-America Road designation from the Federal Highway Administration will render the Byway a national tourist attraction. The update will encompass and reflect current community needs and goals. The update will also help us reach the following Metro Future goals: Regional Prosperity: A globally-competitive regional economy will provide opportunity for all the reg ion's workers. Arlington and Lincoln and can benefit economically from the millions of tourists who visit Lexington, Concord, and the Minute Man NHP each year by sharing an affiliation with federal scenic byway All-America Road status. The upcoming application deadline for federal scenic byway designation is May 2020. It will be critical to achieve the federal designation prior to the semiquincentennial celebrations planned nationally for 2025-2026. More people will take advantage of the region"s artistic, historic, and cultural resources in each of the participating municipalities. It will help us achieve the following goals in the Envision Concord — Bridge to 2030 Comprehensive Long Range Plan: Offer and participate in regional collaborative efforts with the Minute Man National Historical Park, Battle Road Scenic Byway, Lexington, and other surrounding towns for integrated historical resources interpretation and the promotion of cultural programs and events. Foster better collaboration between cultural organizations, historical groups, and local businesses for coordinated programs and events that will bring residents together and visitors into town to experience Concord's rich history and cultural resource offerings. It will help us achieve the following goals in the 2015 Arlington Master Plan: Develop and strengthen relationship with Arlington's neighboring communities to address projects with regional impacts (89) Adopt a policy that recognizes and conveys the importance of Arlington's arts, culture and historical significance in economic development and tourism (90) The following goals of the Arlington Arts and Culture Action Plan would also be advanced by this project: Coordinate promotion of various artistic, cultural, and historic assets including buildings, spaces, and events (1.6) Engage arts and cultural resources as part of strategy for environmental resources education, preservation, marketing, and promotion (3.9) Engage arts and cultural resources as part of strategy for preservation, marketing, and promoting historical and cultural resources (3.10) And, finally, the following goals of the Arlington Heights Neighborhood Action Plan would be advanced by this project: Plan for more public events (historical re-enactments, street-closure dance parties, arts events) to draw crowds to the Heights, to meet the residents'desires for more community events, and to support commercial activity by increasing visibility and foot traffic (5b) The Town of Lincoln has five local historic districts, three of which are listed on the National Register of Historic Places as well as three National Historic Landmarks: the 1938 Gropius House, Walden Pond, and Minuteman Historical Park. The Battle Road Byway CMP update project will help achieve the following goals contained in the 2009 Town of Lincoln Comprehensive Plan. These goals encompass preservation as well as active public access to the Town's historic and cultural resources. Promote stewardship of Lincoln's cultural and historic resources. (Goal CH-3) Expand the protection of scenic roadways, vistas from roadways, and other elements that enhance the character of a rural and agrarian environment. (BE-1.3) Encourage owners of private property with historic or scenic vistas to keep the view open and visible to the public. (BE-1.4) Maximize recreational opportunities on recreation and conservation land. (Goal OS-3) Retain and capitalize on Lincoln's cultural, educational, environmental, and other non-profit charitable organizations as a vital part of the local economy. (Goal ED-3) The Town of Lexington The project will help us achieve the following goals in the 2020 Select Board's Goals and other Town Goals: Complete Streets/Road and Sidewalk Provide safer passage for all modes of transportation - with a focus on expanding accommodations to non-automobile modes of transportation. The Lexington Commission on Disabilities is a key stakeholder. Complete workable plans for the Center Streetscape project which coincides with the Byway. Find uses for two historic buildings on the Byway: Hosmer House and Ellen Stone Building Operationalize the new Visitor/Information Center under construction on the Byway Complete implementation of Battle Green Plans Feed into Comprehensive Plan update already underway 4. Project Deliverables) and Outcomes: Identify the specific products expected from the project (e.g., master plan, community or corridor plan, draft or adopted bylaw or ordinance, inter-municipal agreement, streamlined permitting procedures, collective purchasing agreement, etc. Also, identify the anticipated outcomes and changes in the municipality and/or region that you expect will be achieved. Project deliverables include an updated version of the 2011 Battle Road Scenic Byway CMP, which will serve as a Master Plan for the Battle Road Scenic Byway Committee after applying for federal scenic byway status as an All-America Road. 5. Community Engagement: Explain how local officials, community groups, businesses and/or institutions will be involved in the planning process, as appropriate, and how the project will involve groups that are historically under-represented in planning processes, e.g., low-income individuals, racial/ethnic minorities, youth, seniors, recent immigrants, small business owners, people with disabilities, etc. This project will be led by the Town of Arlington's Department of Planning and Community Development (DPCD). DPCD staff would work with MAPC to implement this project. In addition, we would work closely with Town officials from the other three municipalities on the Committee as well as the Superintendent of the Minute Man NHP. We would anticipate a robust engagement process similar to the 2011 plan development process. This process will include reaching out to past community resources and identifying new people and organizations who can contribute to the development and implementation of the plan. We would also hold a large public meeting in May 2020 at the Jason Russell House in Arlington. 6. Project Timeline: Outline the anticipated project timeline and associated project milestones, e.g., must be completed in time for close of a Town Meeting warrant. The Committee could begin this project immediately if the proposal is accepted, and is prepared to apply for federal designation in May of 2020. By April of 2021 the committee would like to have our federal designation in place, which would provide ample time to prepare for promoting the federal byway as part of the 2025 semiquincentennial celebration of the American Revolution. The National Park Service has just delivered the plan for the America 250 celebrations to the White House, and the CMP update would help implement that plan across all 4 Battle Road communities. 7. Municipal Commitment: Describe the municipal commitment to the project. Indicate the support of the mayor, city manager, or town administrator and municipal boards, committees, and/or commissions. For single-municipality and multi-municipal project concepts, detail each municipality's commitment to move ahead with the project in a timely fashion, e.g., will establish a multi-municipal project advisory committee to move the project along. All of the municipalities on the Battle Road Scenic Byway Committee are supportive of this project. As lead municipality, this project has the support of Arlington's Town Manager, Select Board, and Department of Planning and Community Development. In addition, there will be the participation of members of the Battle Road Scenic Byway Committee, which includes planners, tourism managers, and historic preservation experts on other towns'staff. DPCD staff is ready to start on this project immediately if the proposal is accepted. 8. Municipal Contribution: Define any in-kind and/or financial contribution by the municipality to the project, e.g., X hours of municipal planner staff time or Planning Board volunteer time to assist in analysis; X dollars towards direct costs, such as meeting space rental, refreshments, or translation and interpretation. Note that a cash match is not a requirement, but may help MAPC to prepare a broader scope of work, or may assist in stretching our Technical Assistance funds so that we can take on additional projects. The Town of Arlington will provide 300 hours of staff support from the Economic Development Coordinator. We will help with coordination of the project including meeting scheduling, logistics and may be able to support in-kind donation of refreshments. The Town of Lexington will provide sufficient staff support in addition to in-kind Committee members and volunteers. In addition the current funding from each town toward the Committee is at the following levels: Concord—$2,000 Arlington—$2,000 annually Lexington—$2,000 Lincoln—$2,000 (CPA grant for signage) Minute Man National Park—Contributions/reimbursements per annual Byway work plan and available park budget. 9. Signature: The submittal must be signed by the mayor, city manager, or town administrator. In the case of a multi-community project, the lead municipality's representative will sign the approved scope of work after the project has been accepted. For multi-municipal project concepts, it is ideal — but not required —to verify support from the mayor, city manager or town administrator in each participating municipality in the form of a signature on the submittal by all participating municipalities. I. Adam W. Chapdelaine, Arlington Town Manager, have read this application for technical assistance from MAPC, and support this proposal. Town Manager Date AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Resignations PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.17 SUMMARY The Board is being asked to accept the resignation of Anne Senning from the Tree Committee effective immediately. The Board is being asked to accept the resignation of Holly Sweet from the Noise Advisory Committee effective February 1, 2020. On behalf of the Town of Lexington, the Select Board would like to extend their many thanks to Ms. Senning and Dr. Sweet for their time and service to the community. SUGGESTED MOTION: Move to accept the resignation of Anne Senning from the Tree Committee effective immediately. Move to accept the resignation of Holly Sweet from the Noise Advisory Committee effective February 1, 2020. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 9:50pm ATTACHMENTS: Description Type F) Resignation I Litter A.Senning f3xackup Material F) R.esignatk�m.I k.Ater........1 1.Swe;et 13aackup Vlateiial From: Anne Senning To: selectmen"s Cc: Gerald Paul Subject: tree committee resignation Date: Tuesday,January 21,2020 9:29:45 AM iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillI Stacey A. Prizio Department Assistant Office of the Select Board Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Ms Stacey A. Prizio, Kindly accept my resignation from the Lexington Tree Committee effective 1/21/20. Sincerely, Anne Senning 47 Rindge Ave Lexington, MA 02420 From: Holl To: selectmen"s Cc: Daniel Koretz Subject: Resigning from Noise Advisory Committee Date: Thursday,January 9,2020 10:19:35 AM iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillI Dear Select Board Members: Due to increased time commitments,I will need to resign from the noise advisory committee effective February 1. I have CCed the current chair of this committee. Please me know if you need anything else from me at this point. I will continue to attend committee meetings when possible but on an informal basis. All the best Holly Sweet 5 Crescent Road AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve and Sign Eagle S c out Commendation Letters PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair C.1 SUMMARY: The Board is being asked to sign letters of commendation for Boy Scouts Jackson Robert Davy of Troop 119 and Foster Joseph Jackson of Troop 160. SUGGESTED MOTION: Move to approve and sign letters of commendation congratulating Jackson Robert Davy and Foster Joseph Jackson for attaining the highest rank of Eagle in Boy Scouting. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 1/27/2020 ATTACHMENTS: Description Type J tw jl I I AP Town of lextngton, �Haoarbu'5ett.5 AN&Er SELECT BOARD OFFICE DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 January 29, 2020 Jackson Robert Davy 21 Locust Avenue Lexington, MA 02421 Dear Jackson, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 119, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Douglas M. Lucente, Chairman Joseph N. Pato Suzanne E. Barry Jill I. Hai Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectmen@lexingtonma.gov J tw jl I I AP Town of lextngton, �Haoarbu'5ett.5 AN&Er SELECT BOARD OFFICE DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 January 28, 2020 Foster Joseph Jackson 50 Shade Street Lexington, MA 02421 Dear Foster, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Douglas M. Lucente, Chairman Joseph N. Pato Suzanne E. Barry Jill I. Hai Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectmen@lexingtonma.gov