HomeMy WebLinkAbout2020-01-16 Summit III Packet - Released Financial Summit III
Board of Selectmen, School Committee,Appropriation Committee,
Capital Expenditures C o mmitte e
January 16, 2020
7:00 PM
Cafeteria, Hadley Public Services Building, 201 Bedford Street
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. F Y2021 Preliminary Budget and Financing Plan 7:00 p.m.
2. Capital Expenditures Committee - Preliminary Report:F Y2021 Proposed Capital 8:00 p.m.
Projects
3. Review Preliminary List of 2020 Annual Town Meeting Articles 8:15 p.m.
ADJOURN
1. Anticipated Adjournment 8:25 p.m.
The next regularly scheduled meeting of the Board of Selectmen will be held on Monday, January 27,
2020 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
LeiTedil"a
All agenda time and the order of items are approximate and subject to change.
Retarded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
FY2021 Preliminary Budget and Financing Plan
PRESENTER: ITEM
Carolyn Kosnoff,Assit.Town NUMBER:
Manager for Finance/Comptroller;
Julie Hackett School S up erintend en I.1
SUMMARY:
Staff presentation on the F Y2021 Preliminary Budget and Financing Plan.
School Superintendent presentation on FY21 Budget Update
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/16/2020 7:00 p.m.
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Capital Expenditures Committee - Preliminary Report: FY2021 Proposed Capital Projects
PRESENTER: ITEM
NUMBER:
Charles Lamb, Chair of Capital
Expenditures Committee I.2
SUMMARY:
Charles Lamb, Chairman of the C E C, will review the Capital Exp end iture s Committee's initial comments
regarding the F Y21 capital budget.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/16/2020 8:00 p.m.
ATTACHMENTS:
Description Type
E) CI^_ :: -nents on.White Boo]< Sury-N-y-lit III Backup Material
Comments by the Capital Expenditures Committee (CEC) on the
FY2021 Town Manager's Preliminary Recommended Budget & Financing
Plan ("White Book")
16 Jan 2020
This Committee met with the Town Manager, Assistant Town Manager for Finance, and Town
Budget Officer last December 18t"to provide feedback on the most recently-received versions of
the FY2021 Capital Improvement Projects (CIPs).We appreciate that opportunity and are gratified
that, for the most part, the White Book is consistent with that feedback. Here are some highlights
of the projects, priorities, and deferrals that we presented at that December meeting and the
relation to the White Book.
• CEC concurs that the following projects should be incorporated into the FY2021 budget.
The CIP number is in parentheses and he CEC ranking is in brackets. Two values
represent divided positions within our Committee and the member count for each.)
o Ambulance Replacement (735) [High]
o Police Outdoor/Indoor Firing Range -Hartwell Ave (967) High, 4/Medium, 21.
o Lexington Police Station Rebuild (306) [High]
o LHS Science Classroom Space Mining (1050) [High]. Especially important in the
light of the LHS Feasibility Study (1044) being deferred.
o Westview Cemetery Building (940) [High:41Medium:21. Second delay of an
important facility replacement. Already incurred a $300K cost increase from delay
and at its earlier meeting, the Board of Selectmen stipulated the request should
include construction to "be ready" for an adjacent function which added another
$100K. One member is against the "be ready" design in the light of the Ad hoc
Crematory Committee report and the lack of any proposed adjacent activity. Even
the $300K cost increase, in this case of what had been a $2.8 million project, is a
burden; making it a $400K increase because of the "be ready" cost is not
considered warranted.
o New Sidewalk installations (1086) [Medium]
o Pine Meadows Clubhouse Renovation (1049) [Medium:41Low.-21
o Center Recreation Complex Bathrooms & Maintenance Building Renovation
(1085) [Medium]
o Transportation Mitigation (981) (Medium:4; 2 members opposed) Even those in
support are disturbed with prior-year balances not having been used before
beginning to use a subsequent year's funding. The opposition is based on this
funding not being for just one year's use (as is the case for the current "special
case" of the Public Facilities Bid Documents (981)) and, because of the
$157,141.63 of backlogged funding (FY2014-FY2020) caused, in part, by lack of
Transportation Safety Group staff in FY2019, any funding request for FY2021
should be substantially less than the $100,000.
o Margaret Lady of Lexington restoration (1087) [Not ranked as Community
Preservation Act funded] The Committee notes that this is not Capital as it is
one-time and less than $25,000. While we appreciate that a CIP was used as a
convenience for presenting the funding request, we hope an alternate means can
be used in the future for such cases.
Page 1 of 2
Comments by the Capital Expenditures Committee (CEC) on the
FY2021 Town Manager's Preliminary Recommended Budget & Financing
Plan ("White Book")
16 Jan 2020
• Further, we concur with the inclusion of the ongoing "programs" (as opposed to one-time)
projects being proposed for FY2021 funding.
• We concur that the following projects should be deferred to FY2022 or later:
o Lexington High School Feasibility (1044). Deferred only because of the delay as
the Massachusetts School Building Authority did not invite Lexington to join the
current annual-funding process. We depend on the Department of Public Facilities
judgement on the timing of this study—as well as the timing of the follow-on
fundings.
o Parking Lot Consolidation and Repaving (983) (not ready). We feel the project is
premature and the initial funding is excessive. The preliminary survey of the
owners of all 28 parcels involved has not been accomplished and vetted in time
for the 2020 Annual Town Meeting (ATM), or even soon thereafter.
o Staging for Special Events (1081).
o Outdoor Pickleball Court Construction (10 13) & Cricket Field Construction (10 14).
Even though there is no near-term funding requested, we want to see where these
courts would be located (and an estimate of any new-location costs), and what
activities may be crowded out in exchange.
o Street Acceptance (554): Even though no funding is requested in the White Book
for FY2021, if some request materializes prior to the 2020 ATM, that does not
deserve funding (or ranking)anyway.
o Community Center Expansion (1048): Even though no near-term funding is
requested, we want to see some modeling that justifies this within the 4-year span
of the out-year forecasts.
It is important to note that we have not yet evaluated the out-year funding in the White Book's
Table IX on Pages XI-22 &-23.
Operating Budget—Recording Secretary: Having a single recording secretary to cover both
the CEC and the Appropriation Committee is a "single point of failure" and this Committee is
disappointed that the preliminary budget apparently has no provision (e.g., a Program
Improvement Request) for providing relief. When the current recording secretary is unable to be
present, a committee member (for the CEC, that is one of the six currently assigned) must divert
attention to recording the meeting's activity for what will become the mandated Minutes making it
difficult to participate in the discussion. Having an alternate recording secretary (who could also
accomplish other duties that already need additional staff) would be a major benefit.
Page 2 of 2
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review Preliminary List of 2020 Annual Town Meeting Articles
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Chair
I.3
SUMMARY:
Review potential list of articles for 2020 Annual Town Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/16/2020 8:15 p.m.
ATTACHMENTS:
Description Type
March 23, 2020
Annual Town Meeting 2020
A. Election
B. Election Dep Moderator/Town Reports
C. Cary lecture
Financial Articles
D. FY 21 Operating Budget
E. FY 21 Enterprise Budgets
F. Qualification for tax deferral (res tax exemption) (raise to$90k)
G. DPW fees that are in the code
a. BOS has a couple of fee increases they are looking to change that must be voted on by
Town Meeting(unless changed by Article 25).
H. Establish/Continue Revolving Funds
I. FY 21 CPC Budget/Projects
J. Recreation Capital
K. Municipal Capital
L. Water system improvements
M. Wastewater improvements
N. School Capital Projects/equipment
O. Public Facilities capital
P. Post-Employment Insurance liability
Q. Rescind prior borrowing
R. Establish/Dissolve/Appropriate To/From Stabilization
S. Appropriate From Debt Service Stabilization
T. Appropriate for Prior year unpaid bills
U. Amend FY20 Operating, Enterprise,CPA budgets
V. Authorized Capital improvements
W. Short Term Rental Impact fee
X. Hosmer house relocation
a. Provide BOS authority to dispose of real property
Y. Petition General Court to permit a 1 year delay before increasing the interest rate after death
of a person receiving tax deferrals when there is no surviving spouse
Z. Reduce Legal Expenses(Citizen Richard Neumeier)
1/14/20 1
a. This article seeks Town Meeting approval to hire in-house counsel for legal services for
the Town for fiscal year 2020.
General Articles
AA. Purchase of land/eminent domain
BB. Amend Historic Districts Commission Enabling Legislation
a. Amending the enabling legislation to move from Lex. Arts &Crafts as a nominating body
to Lexington's Chamber of Commerce
CC. Noise bylaw- noise advisory committee
a. This Article proposes revisions to the Noise Bylaw to better protect residents from noise
pollution from construction projects.
DD.Noise bylaw-(Citizen Varda Haimo)
a. This article proposes revisions to the Noise Bylaw to better protect residents from noise
pollution due to residential and other construction projects.
EE. Declare climate emergency-resolution (Citizen Lily Manhua Yan)
a. This article seeks Town Meeting approval to adopt a resolution endorsing the
declaration of a climate emergency and calls for regional collaboration to reverse global
warming and to move towards a more sustainable economy.
FF. Approve exchange of portion of Town land (Citizen Mohammed Abdul Jaleel)
a. To approve the exchange of a portion of the lot located at 344 Lowell Street with a
portion of the Town's adjoining land
GG.Historic preservation demo delay-(Citizen Jean Winchester)
a. This article seeks Town Meeting approval to adopt a demolition delay ordinance that
ensures potentially historically significant homes and structures are not demolished
without adequate notice to the public.
HH.Extend Hancock-Clark Historic District(Citizen Jean Winchester)
a. This article seeks Town Meeting approval to extend the Hancock-Clark Historic District
to Adams Street, and Adams Street down to Porter Lane, in order to further preserve
the historic character and buildings in Lexington.
II. Running bamboo control-(Citizen Mike Reamer)
a. This purpose and intent of this bylaw is to preserve and protect private and Town
owned property and Town owned rights of way from the spread of Running Bamboo
and to protect indigenous biodiversity threatened by Running Bamboo.
A. Developing surcharge-(Citizen Matt Daggett)
a. This Article seeks special legislation to establish a surcharge on specific development
activities for the purpose of funding affordable and community housing construction,
renovation, associate land acquisitions or easements.
Zoning Articles
1/14/20 2
KK. Groundwater bylaw- PB
b. To amend zoning bylaw to regulate the distance between groundwater elevations and
building basements, crawl space floors, or slab elevation.
LL. Short-term rental and Bed and Breakfast- PB
c. To amend zoning bylaw to regulate short term rentals
MM. Limited Site plan Review-PB
d. This article would adjust the existing exceptions to site plan review to require review
when parking areas are significantly expanded, limit it for small changes to large
buildings, and modernize notice requirements.
NN.Zoning- Financial service businesses- PB
e. This article would both regulate a variety of financial service businesses consistently to
adapt to current industry practice and regulate drive-up and auto-oriented service uses
consistently.
OO.Zoning-Solar energy systems-PB
f. This article would encourage construction of solar energy systems by exempting them
from some existing setback, height, site coverage, and roof coverage standards, and
permitting them in all districts.
PP. Zoning-Wireless communication-PB
g. This article would update the Zoning Bylaw to reflect changes in federal law and
regulations relating to wireless communication facilities.These changes include
streamlining permitting of wireless facilities on private property to meet federal `shot
clock' deadlines by not requiring special permits and expanding acceptable justifications
for adding new facilities.
QQ.Zoning-Technical corrections- PB
h. These changes are corrective in nature and are not intended to change interpretation in
any substantive way.
RR. Amend Zoning Bylaw and Map- 1050 Waltham Street Planned Development District-(Citizen
BH GRP 1050 Waltham Owner LLC)
i. The article requests rezoning and approval of a Preliminary Site Development and Use
Plan (PSDUP) for the 1050 Waltham Street property identified in the article, and would
allow for the removal of the existing buildings and the construction of a new building
and parking garage.
SS. Amend Zoning Bylaw and MAP- HARTWELL AVENUE AREA(Citizen Charles Hornig)
j. To amend the Zoning Bylaw and Zoning Map to alter and supplement dimensional and
other standards for the CM district to permit additional development; rezone lots not
used for residential purposes near Hartwell A venue and southwest of Bedford Street
into the CM or GC districts.
TT. Amend Zoning Bylaw and Map- BEDFORD STREET NEAR HARTWELL AVENUE (Citizen Charles
Hornig)
1/14/20 3
k. To amend the Zoning Map to rezone lots not used for residential purposes northeast of
Bedford Street near Hartwell Avenue into the CM and TMO-1 districts.
UU.Amend Zoning Bylaw-FRONT YARD,TRANSITION,AND SCREENING AREAS(Citizen Charles
Hornig)
I. To amend the Zoning Bylaw to regulate front yard, transition, and screening areas along
streets consistently within each district
VV. Reduce GFA-(Citizen Matt Daggett)
m. This Article would revise the definition of Gross Floor Area to remove the inclusion of
basements and to reduce the maximum allowable residential Gross Floor Area,to the
extent possible, under Chapter 135, Section 10.1 and 4.4.2 of the Zoning Bylaw.
1/14/20 4