HomeMy WebLinkAbout2019-09-27-2020-min Town of Lexington
20/20 Vision Committee Meeting
September 27,2019
Parker Room,Town Office Building
1625 Massachusetts Avenue 7:45 a.m.—9:00 a.m.
Members Present: Fernando Quezada, Dan Krupka, Bhumip Khasnabish, Robert Peters, Mark Manasas,
Margaret Coppe, Peter Enrich, Nancy Corcoran-Ronchetti, Kathleen Lenihan,Joe Pato
Members Absent: Carroll Ann Bottino, Peter Lee,Alan Wrigley,Andrew Dixon,
Professional Staff Present: Katharine Labrecque
The meeting was called to order: 7:52am
After a committee photo for the 2019 Annual Town Report
Minutes:
The minutes from the August 23 meeting were approved with changes
Changes in the meeting minutes:
• Added absent members
Handouts/Documents:
• 2019 Annual Report Draft
• Board &Committee Open Meeting Law Training Invitation
• List of tasks in preparation of April 2, 2020 Panel
Action Items:
• Fernando,will schedule a meeting with Dan and the Town Manager,Jim Malloy to discuss the
purpose and intent of the Advisory Task Force on Diversity.
• In preparation for April 2, 2020,the Committee will delegate tasks to individuals.The list is
under the title,April 2,2020 Futures Panel Discussion > Individual Assignments in Preparation
for the Event.
Meeting Highlights:
April 2,2020 Futures Panel Discussion
Conversation with Carol Kowalski
Fernando updated the committee on his discussion and correspondence with Carol Kowalski. Carol
expressed no concerns and confirmed that this the committee's exercise is different than the
Comprehensive Plan.
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Save the Dates
Mark brought up Sean's recommendation during the August 23 meeting that the committee should
agree on a name for the event prior to sending out Save the Dates. Margaret noted that Lexington
should be in the name. Peter Enrich suggested adding a colon and the phrase, "context for
Lexington's future."Joe suggested adding, "Challenges for Lexington."There was group consensus
on the title, "Futures Panel: Challenges for Lexington. Dan feels that the speakers will be what
attracts people to the event.Thus, it will be vital to identify the third speaker.There is question as
to those who get a Save the Date will they also receive a formal invitation. Margaret emphasized
that those who receive a Save the Date will also get an invitation. Mark suggested that the
committee put together a plan as to how to get the word out. Fernando asks about a time frame.
Margaret suggests waiting until we have confirmed the third speaker before anything is out
Individual Assignments in Preparation for the Event
The following activities/items require the committee's attention.This list was compiled by Dan and
handed out to members at the meeting:
• Finding a Third Speaker
o Peter Enrich will check with Daniel O'Brien, an Associate Professor of Public Policy and
Urban Affairs, and the Co-Director of the Boston Area Research Initiative. He work
focuses on how municipalities can use Big Data to solve challenges.
• Topics to be discussed by the guest speakers to be used in getting the date placed on the
calendars of the members of the elected boards.
o Currently,we are waiting to confirm the third speaker and topic.
• Update of historical data for Nariman Behravesh, Dr.Julie Hackett, and the third speaker.
o Fernando offered to work on this
• A concise history of 20/20's background and achievements of the committee to be used for
advertising
o Peter Enrich will write a one page background on Lexington and how this committee
and event evolved. Peter will have a page ready in two weeks. He will also consult with
Candy regarding the Committee's history.
o Candy, a former 20/20 Committee member would be helpful
■ Dan will get Candy's email,which will be a resource for Peter when he writes
the background on the committee and event.
• A graphic to accompany invitations or for website—create a brand.
o Joe mentioned that we could contact Jim,who can ask the Library Director to find out
who the library uses as an artist.The committee agreed not to borrow the graphic used
in advertising for the Comprehensive Plan.
• Invitations to Town leaders sent on behalf of Fernando.There is consensus that this approach
is preferred—that invitees received a personal invite from the chair than the entire
committee.
o Mark will work with Margaret to send out and track email invitations.
o Current list of Invitees
■ Board of Selectmen and Town Managers (current and former)
■ School Committee
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■ Planning Board
■ Heads of Town Departments
■ School Principals, Superintendent, PTA, PTO
■ Former 20/20 Vision Members
■ Cary Memorial Library Trustees, Friends of Cary Memorial Library, etc.
■ Police & Fire
• Publicity
o Nancy offered to work on this item
■ an article for the Minuteman, describing the celebration with brief bios and
photos of guest speakers
■ material for PTAs and PTOs
■ material for social media
■ material for Lexington Town website
■ material for newsletters
■ Colonial Times
■ Boston Globe
■ Town Listsery
On April 2, 2020: Day of Event:
• Coordinate set up with the Public Facilities Department
o arrangement of tables and chairs at front of hall
o arrangements of other chairs
o large place names
o microphone(s)
o placement of support material (if we choose to prepare some)
o sign in front of Cary Hall advertising the event
Event Recording and Advertising Discussion
Other items and activities outside the list Dan compiled were discussed. Bhumip asked if the
committee planned to ask LexMedia to record the event still. Fernando mentioned he had not
heard back from LexMedia. Katharine suggested following up because they do not always respond.
Margaret asked about Posters and mentioned that the Library may have a print center. Fernando
recalled that the committee had a poster for their survey.Joe mentioned that a poster generally
runs upward of about$100 for two posters. Dan offered to pay for it since the committee did not
have that budget to do so. Wales can print the posters for the event.
Input for Town Annual Report
Fernando handed out a draft of the 20/20 Vision Committees' 2019 Annual Report. Prior to the
start of the meeting the committee had a photo taken. A few changes were recommended.The
first was to change Select board to Board of Selectmen in a bullet text.The second change was
recommended by Mark,to rewrite the charge of the Sub-Committee on Enhancing Communication
in Lexington. Mark offered to rewrite this and send it to Katharine.
The membership section in the report prompted a larger conversation about membership of the
committee and how candidates are recommended to the Board of Selectmen.
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Future Meetings
Mark observed that the upcoming meetings are close to Thanksgiving and recommended that the
committee consolidate the December and November meeting into one in December.The
committee agreed to consolidate both monthly meetings into one on December 6. During this
time, Fernando passed around an invitation sent to all committee and board chairs inviting
members to attend an Open Meeting Law Training on either Tuesday, November 19 from 6:00 to
8:OOpm or Wednesday, November 20th from 9:00-11:OOam. Fernando suggested that members
attend and contact Katharine if they are interested.
Update on the Sub-Committee on Enhancing Communications in Lexington
Mark announced that at the last meeting the sub-committee approved the Municipal
Communications Best Practices Survey.The group is working to create a list of talking points to
use when communicating and surveying the 15 target communities.The sub-committee will be
working to compile their results and produce a report identifying best municipal communication
practices. Fernando restates and reminds the committee of the purpose and importance of this
sub-committee.
Next Meeting Date
■ Friday, October 25, 7:45 a.m. in the Parker Room
Subsequent Meetings
■ Friday, December 6, 2019, 7:45 a.m. in the Parker Room
■ Friday,January 31, 2020, 7:45 a.m. in the Parker Room
■ Friday, February 28, 2020, 7:45a.m. in the Parker Room
Meeting ended at 8:58 a.m.
Minutes submitted by Management Fellow, Katharine Labrecque
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