82B - Use of Criminal Record Systems - 2019

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Policy & Procedure Page 1 of 8 Lexington Police Department Subject: Use of Criminal Record System Policy Number: 82B Accreditation Standards: None Effective Date: 12/1/11  New  Revised Revision Dates: 1/24/19 By Order of: Mark J. Corr, Chief of Police The Municipal Police Institute, Inc. (MPI) is a private, nonprofit charitable affiliate of the Massachusetts Chiefs of Police Association. MPI provides training and model policies and procedures for police agencies. This policy is an edited version of MPI Policy 4.07”C.O.R.I.” and additional sources. GENERAL CONSIDERATIONS AND GUIDELINES The Massachusetts Criminal History Systems Board (CHSB) provides for and exercises control over the installation, operation and maintenance of the data processing and data communication systems known as the Criminal Offender Record Information (CORI) system.i The purpose of this system is to ensure the prompt collection, exchange, dissemination and distribution of CORI as may be necessary for the efficient administration and operation of criminal justice agencies, and to connect such systems directly or indirectly with similar systems in Massachusetts or other states. The regulations concerning the dissemination of Criminal Offender Record Information change periodically and officers should make every effort to stay familiar with changes in this very important field. It is the policy of the Lexington Police Department to have access to the Criminal Justice Information System (CJIS) and make CORI data gathered by the Department available to the CJIS. The Department will strive to maintain a balance between protecting confidential information and disclosing it to agencies authorized to receive CORI information. Similarly, the Department must balance the need to protect the privacy interests of defendants and public's right to know information for public safety. All personnel must remain familiar with the guidelines for the proper use Criminal Justice Information System (CJIS) terminals (be they fixed, mobile or portable) and to insure the lawful handling of Criminal Offender Record Information (CORI) generated from or maintained within the CJIS network.