82A - Records Management and Dissemination - 2019

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Policy & Procedure Page 1 of 10 Lexington Police Department Subject: Records Management & Dissemination Policy Number: 82A Accreditation Standards: Reference: 1.2.5; 32.1.6; 82.1.1; 82.1.2; 82.1.4; 82.1.6; 82.1.7; 82.2.1; 82.2.2; 82.2.3; 82.2.4; 82.2.5; 82.3.1; 82.3.2; 82.3.4; 82.3.5; 82.3.6 Effective Date: 12/10/15  New  Revised Revision Dates: 1/24/19 By Order of: Mark J. Corr, Chief of Police The Municipal Police Institute, Inc. (MPI) is a private, nonprofit charitable affiliate of the Massachusetts Chiefs of Police Association. MPI provides training and model policies and procedures for police agencies. This policy is an edited version of MPI policies on Records Management and Records Requests. GENERAL CONSIDERATIONS AND GUIDELINES The Records function is important and critical for the effective delivery of law enforcement services to satisfy legal requirements and responsibilities. The Chief of Police or a designee, shall direct, coordinate, and control storage and dissemination of records. Only those persons authorized will have access to agency files, which include: [82.1.1(a)] • Report control • Records maintenance • Records retrieval • Dissemination of records • Fingerprints • Photographs It is the Policy of the Lexington Police Department that: 1. Dissemination of Department records shall be strictly controlled according to the guidelines of CORI (Criminal Offender Record Information), Massachusetts General Law Chapter 66 §10, which relates to inspection and examination of Public Records and guidelines set forth in this policy. 2. A police report shall not be released without prior approval from the Chief of Police, Captain of Operations, or their designee. [82.1.1(c)]