27A-Department Social Media - 2019

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27A-Social Media Policy & Procedure Page 3 of 5 10. Employees becoming aware of or having knowledge of a posting on any website or web page in violation of the provisions of this policy are strongly encouraged to notify his/her supervisor immediately for follow-up action. C. On-The-Job Use 1. Department-Sanctioned Presence a. Determine strategy i. Where possible, each social media page shall include an introductory statement that clearly specifies the purpose and scope of the Departments presence on the website. ii. Where possible, the page(s) should link to the Department’s official website. iii. Social media page(s) shall be designed for the target audience(s) such as youth or potential police recruits. b. Procedures i. All Police Department Social Media sites or pages shall be approved by the chief or his/ her designee and shall be consistent with all policies. ii. Where possible, social media pages shall clearly indicate they are maintained by the department and shall have department contact information prominently displayed. iii. Social media content shall adhere to applicable laws, regulations, and policies, including all information technology and records management policies. (a) Content is subject to public records laws. Relevant records retention schedules apply to social media content. (b) Content must be managed, stored, and retrieved to comply with open records laws and e-discovery laws and policies. iv. Where possible, social media pages should state that the opinions expressed by visitors to the page(s) do not reflect the opinions of the department. (a) Pages shall clearly indicate that posted comments will be monitored and that the department reserves the right to remove obscenities, off-topic comments, and personal attacks. (b) Pages shall clearly indicate that any content posted or submitted for posting is subject to public disclosure.