2019-03-21-CCPAC-Status Letter - Laserfiche WebLink

Browse Search

u5 MOP pQ'�p 1775 C x Town of Lexington ow Lexington Community Center Program Advisory Committee APRIL Y) �FXINCII Nancy Shepard,Chairman Tel: (781) 698-4870 Alessandro Alessandrini Fax: (781) 862-2747 Francesca Pfrommer Mehr Khurana Sandra Shaw Archana Singhal Ling Yang To: James Malloy, Town Manager Suzie Barry, BOS Chair Doug Lucente, BOS liaison to CCPAC RE: Community Center Program Advisory Committee Date: March 21, 2019 Dear Mr. Malloy, Ms. Barry and Mr. Lucente, As Chair, I am writing on behalf of the Community Center Program Advisory Committee (CCPAC). The Community Center opened in July of 2015. Our Committee was formed in 2016 and the first meeting of the committee was held on June 23, 2016. The original charge of the committee was to provide guidance to the Town Manager, Director of Recreation and Community Programs, the Director of Human Services and the Community Center Director in areas of programming, community use of the building and grounds and building use prioritization. To promote collaboration and communication among the Community Center stakeholders in order to provide a comprehensive and integrated array of community programs. When the CCPAC began meeting, our focus was learning about the operations and offerings at the Community Center. Our initial focus was working with the Community Center directors to determine a prioritization structure for building usage and a fee schedule for use of the building. Our recommendations were presented to the Board of Selectmen and were subsequently approved and adopted. Since its opening, the usage of the Community Center has steadily increased and the program offerings have expanded. Many programs offered are at capacity and many have waiting lists for citizens who would be interested in participating. The staff in the positions of Director of Recreation and Community Programs, Community Center Director and Human Services Director have all changed since the CCPAC was first formed. The staff has been focused on collaboration and customer experience as their priorities so we don't feel that the advisory duties of our committee are as necessary now compared to when the Community Center first opened. There are now list serves and Facebook groups that promote programs at the Community Center and there are mechanisms in place for the public to suggest programs to the staff. At this point, the members of the CCPAC feel that our charge as a committee has been fulfilled. At our meeting on March 14th,we voted to suggest that the committee be dissolved as of April 1, 2019. We suggest that in lieu of ongoing meetings by our committee, that a yearly summit be held and organized by the Community Center staff. Stakeholder groups, Community Center users and interested citizens would be invited to attend to hear a summary of what is happening at the Community Center and to have an opportunity to give feedback and suggestions. This summit would include groups such as the COA Board, the Human Services Committee, and the Recreation Committee, as well as community outreach and service providers like CAAL, CALex, IAL,and LexSEPAC. I'd be happy to meet with to discuss this further and to answer any questions you might have. It has been a pleasure to serve on this committee and I am so pleased to see how much the Center is being used and enjoyed by so many of our citizens. Sincerely, Nancy Shepard Chair CCPAC 781-674-9296 Cc: CCPAC, Recreation Committee