2019-01-10-CPC-min - Laserfiche WebLink

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Minutes of the Community Preservation Committee Thursday, January 10, 2019 Parker Meeting Room Town Office Building 1625 Massachusetts Avenue 4:00 PM Committee Members Present: Marilyn Fenollosa (Chair); Dick Wolk (Vice-Chair), Charles Hornig, David Horton, Jeanne Krieger, Joe Pato, Bob Pressman, Lisah Rhodes, Melinda Walker. Administrative Assistant: Gina Federico Other Attendees: Wendy Manz, Capital Expenditures Committee liaison to the CPC; Melissa Battite, Director of Recreation and Community Programs; Christopher Filadoro, Superintendent, Tree Warden; Phil Hamilton, Chair, Conservation Commission (arrived at 4:04 PM); Carolyn Kosnoff, Assistant Town Manager for Finance (arrived at 4:06); Karen Mullins, Conservation Administrator (arrived at 4:04 PM); Charles Wyman, Conservation Commission Land Acquisition Committee (arrived at 4:04 PM); Tom Shiple, Town Meeting Member. Ms. Fenollosa called the meeting to order at 4:OO13M. 1) FY20 Funding Requests- Ms. Battite came before the CPC as a follow up to Mr. Coleman's initial presentation of the Inter Municipal Agreement (IMA) with Minuteman Regional Vocational Technical School District (Minuteman) on 11-8-18. Ms. Battite explained that the IMA has been a 6-plus year conversation with Minuteman that has transitioned into a sole partnership with the Town of Lexington. The funding source has not been identified yet. The total cost of the project is estimated at $20.5 million with Minuteman bonding $12 million of the cost. Approximately $8.5 million would be the Town of Lexington's portion with most of the cost eligible for CPA funding. Ms. Battite explained that Recreation is working with Minuteman's finance director, Ms. Kosnoff' and bond counsel. Both the Town of Lexington and Minuteman use the same bond counsel. The agreement would highlight the minimum number of hours of usage each organization would have, the maintenance responsibilities of each organization, and the anticipated operating budget. This document is a living document that would be reviewed annually. Ms. Battite explained that Minuteman would have priority use of the fields from 8:00 AM to 3:00 PM and their athletic department would have priority from 3:00 PM to 6:00 PM. The Town of Lexington would have secondary use of the fields and complex from 6:00 PM to 10:00 PM and on weekends as long as Minuteman does not have a scheduled sporting event. Ms. Battite explained that the Recreation department grants approximately 17,000 hours of field use during the year. Approximately 2,500 hours are denied each year, 2,000 of which are from Lexington United Soccer or 1