HomeMy WebLinkAbout2019-02-25 BOS Packet - Released SELECTMEN'S MEETING
Monday, February 25, 2019
Town Office Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room
6:45 PM
AGENDA
EXECUTIVE SESSION
1. Exemption 6 (Interest in Real Estate): Historical Society Parking Spaces (10 min.) 6:45 p.m.
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Discovery Day Street Fair 2019 (10 min.) 7:05 p.m.
2. 2019 Fee Schedule for Recreation/Community Programs (15 min.) 7:15 p.m.
3. Pelham Road Layout(10 min.) 7:30 p.m.
4. Constitution Road Easement(10 min.) 7:40 p.m.
5. Sewer Regulation Amendment(10 min.) 7:50 p.m.
6. Visitors Center Update - Temporary Space (10 min.) 8:00 p.m.
7. 2019 Annual Town Meeting(10 min.) 8:10 p.m.
Discuss Board Report to Town Meeting
8. Special Permit Residential Development Ad Hoc Committee Update (5 min.) 8:20 p.m.
9. Town Manager Reappointment(5 min.) 8:25 p.m.
10. Selectmen Appointment (5 min.) 8:30 p.m.
CONSENT AGENDA
1. Water& Sewer Commitments and Adjustments
2. Approve Minutes
3. Approve One-Day Liquor Licenses
ADJOURN
1. Anticipated Adjournment 8:40 p.m.
The next regularly scheduled meeting of the Board of Selectmen will be held on Tuesday, March 5,
2019 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts
Avenue.
Hearing Assistance Devices Available on Request Lege—la
All agenda time and the order of items am approximate and
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6 (Interest in Real Estate): Historical Society Parking Spaces (10 min.)
PRESENTER: ITEM
NUMBER:
James M. Malloy, Town Manager
ES.1
SUMMARY:
Update on negotiations to lease parking spaces from the Historical Society.
SUGGESTED MOTION:
Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the
purchase, exchange, lease or value of real property, Edison Way parking spaces owned by the Historical
Society, and to continue in executive session for collective bargaining matters. Further, that as Chairman, I
declare that an open meeting may have a detrimental effect on the negotiating position of the Town.
Update on negotiations to lease parking spaces from the Historical Society.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 6:45 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discovery Day Street Fair 2019 (10 min.)
PRESENTER: ITEM
NUMBER:
Eric Michelson, President Lexington
Retailers Assocation L1
SUMMARY:
Lexington Retailers Association has requested permissions from Board for the 40th annual Discovery Day
Street Fair to be held on Saturday, May 25, 2019 (rain date June 1) from 6:00 a.m. to 5:00 p.m. in the following
areas:
• Massachusetts Avenue, from Waltham Street to Meriam Street- both sides; and Depot Square;
• Muzzey Street, from Massachusetts Avenue to the first private driveway;
They also request permission from the Board for the following:
• Park a flat bed trailer in Lexington Center on Massachusetts Avenue in two metered parking spaces in front
of Depot Square starting on Friday May 17 and ending at the conclusion of Discovery Day. A banner
publicizing Discovery Day would be hung on the trailer.
• Hang a Discovery Day banner across Mass Ave, in the same location as the "Election Day Today"banner
• Provide Free parking at the Central Business District parking meters, and not charge for parking in the
Depot Lot on Discovery Day. The LRA would cover the meters with a bag approved by the Parking
Management group which publicizes the free parking and the event.
See attached letter from the Lexington Retailers Association dated February 5, 2019. A copy of the letter was
given to the Town Managers Office for them to review the request for use of Emery Park for a concert and for
the 3 temporary signs.
The request for approval for a"Beer Garden" will be addressed at a later time.
SUGGESTED MOTION:
Move to (approve/not approve)restricting vehicular access in the following areas for the 40th annual Discovery
Day Street Fair to be held on Saturday, May 25, 2019 (rain date June 1) from 6:00 a.m. to 5:00 p.m.:
• Massachusetts Avenue, from Waltham Street to Meriam Street- both sides; and Depot Square;
• Muzzey Street, from Massachusetts Avenue to the first private driveway;
Move to (approve/not approve)parking a flat bed trailer in Lexington Center on Massachusetts Avenue in two
metered parking spaces in front of Depot Square starting on Friday May 17 and ending at the conclusion of
Discovery Day. A banner publicizing Discovery Day would be hung on the trailer.
Move to (approve/not approve)request to hang a Discovery Day banner across Mass Ave, in the same
location as the"Election Day Today"banner; hang a Banner across Mass. Ave
Move to (approve/not approve) free parking at the Central Business District parking meters, and not charge for
parking in the Depot Lot on Discovery Day.
All approvals subject to working out all the details with Town Managers Office, Public Works and Police staff.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 7:05 p.m.
ATTACHMENTS:
Description Type
LEXINGTONRETAILERs ASSOCIATION
1780 Massachusetts Avenue 781 862-1034
February 5, 2019
Board of Selectmen, Town of Lexington:
Suzie Barry, Chair
Jill Hai
Douglas Lucente
Joseph Pato
Dear Board Members,
The Lexington Retailers Association(LRA) requests permission to relocate the 40"'annual Discovery Day
Street Fair to parts of Massachusetts Avenue,Depot Square,Muzzey Street and adjacent sidewalks in
Lexington Center. The event would be scheduled for Saturday May 25, 2019 (with a rain date of June 1)
from l Oam—3pm,with street closures and detours running from 6am—5pm. In addition we request
business use of Emery Park during the same time period.
We are working closely with town staff,under the direction of Melisa Tintocalis,to develop final plans to
assure safe conditions for event participants. Our plans, as presented, include input and agreement from the
police and fire departments. Further planning will include discussions with the Public Works, Health and
Transportation departments
The event area would be:
Massachusetts Avenue, from Waltham Street to Meriam Street;
Depot Square;
Muzzey Street, from Massachusetts Avenue to the first private driveway;
Massachusetts Avenue, eastbound from Waltham Street to 1781 Massachusetts Avenue;
Massachusetts Avenue northside sidewalk, from Edison Way to Waltham Street.
During Discovery Day the LRA will be placing portable toilet facilities in the event area, and temporarily
converting four parking spaces at either end of the event to handicapped parking for the duration of the
event. We also want to work with the DPW to provide temporary bike racks for the event.
For the purpose of event publicity we request permission to erect temporary signs at the following
locations:
1) on Emery Park, starting May 10 and ending at the conclusion of the event;
2) in the center business district,but outside of the event area, during the event;
3) at the Bike-path, in the area by the crossover behind 1775 Mass Ave, during the event.
We also request permission to:
1. Park a flat bed trailer in Lexington Center on Massachusetts Avenue in two metered parking spaces
in front of Depot Square starting on Friday May 17 and ending at the conclusion of Discovery Day.
A banner publicizing Discovery Day would be hung on the trailer.
2. Hang a Discovery Day banner across Mass Ave,in the same location as the"Election Day Today"
banner.
3. Provide Free parking at the Central Business District parking meters, and not charge for parking in
the Depot Lot on Discovery Day. The LRA would cover the meters with a bag approved by the
Parking Management group which publicizes the free parking and the event. They would be
attached late in the evening prior to Discovery Day and removed after the event. The bags work in
conjunction with the above sidewalk signs.
Additionally, the LRA seeks the sense of the Board on a proposed initiative that would allow for a"Beer
Garden" as part of the event. We've had initial discussions with the Economic Development Officer Melisa
Tintocalis and the Police Liaison Michael McLean, a have a couple of potential sites that would provide the
required safety and security for this use. This idea is still in the development stage amongst the committee
and at this time there is not a particular business seeking permission for this use. If we receive positive
feedback from the Board we will take the next steps to find a Lexington business that would undertake this
activity. It is understood that more specific plans will have to be presented to the Board in order to obtain
the necessary permissions.
Last year, over 80 of Lexington's businesses, civic organizations and municipal departments transformed
the Waltham/Muzzey St. parking lot into a fun filled, family oriented street fair. This event is one of great
community pride and we are excited about returning to the main street. We anticipate that this relocation
will bring with it larger participation from throughout the town.
The enclosed page is designed to address questions you may have about Discovery Day.
Sincerely,
Eric Michelson,President
Lexington Retailers Association
Q & A - Discovery Day 2019 - Saturday May 25
Q. What will occur during Discovery Day?
A. Discovery Day is a street fair, sidewalk sale, live entertainment and a way to
"discover" the great things that Lexington has to offer. Being a new venue, with many
new possibilities, we are still working on the details as to space usage. Where applicable,
our discussions will include town staff.
Q. What is the schedule for the event?
A. The following is a tentative schedule:
6 a.m. Close the main area along Mass Ave. to public vehicular traffic
Participants begin set-up
10 a.m. Participants open to public
3 p.m. Participants close to public
Participants breakdown and cleanup
5 p.m. Event area reopened to public vehicular traffic
Q. Who will be allowed to participate?
A. Lexington retail and service businesses; Lexington community organizations; and
Town of Lexington departments and committees
Q. What will occur at the street fair?
The Participants will be allowed to conduct the following activities:
Businesses - promote their businesses and sell merchandise
Community organizations - promote their organization (fundraise with LRA
approval)
Town Departments/Committees — promote their groups (fundraise with LRA
approval)
In addition, the LRA will provide family oriented entertainment. This may include, but
may not be limited to live music performances and live dancing performances.
Q. What is happening in Emery Park?
A. Plans are still being made, but it could be a kids' entertainment area, a live
entertainment area, or an extension of the booth spaces.
Q. What will the charges be to participate?
A. Charges will be assessed to cover the expenses involved in promoting and
implementing Discovery Day. Those expenses will include mailings, advertising,
entertainment, rental costs, and town services, as examples. Businesses will be charged
a set fee to participate. Lexington community organizations will be charged a highly
discounted nominal fee, and Town of Lexington departments and committees will be
allowed to participate for free.
Q. What town services will be required?
A. As in the past, we will work with the Police Department for detail officers required for
street closures and detours. In addition, the DPW assists with site set-up, recycling and
rubbish bins, trash disposal and site cleanup. We are hoping to be able to continue our
past practice of paying the costs for LEXPRESS to operate during the event allowing the
public to ride for free.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
2019 Fee Schedule for Recreation/Community Programs (15 min.)
PRESENTER: ITEM
NUMBER:
Melissa Battite, Director of Recreation
and Community Programs I.2
SUMMARY:
A vote is requested for this agenda item.
Ms. Battite will present the proposed Recreation fees for calendar year 2019. This fee schedule has been
approved by the Recreation Committee.
SUGGESTED MOTION:
Move to adopt the 2019 recreation fee schedule as proposed.
FOLLOW-UP:
Recreation staff will implement new fee schedule.
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 7:15 p.m.
ATTACHMENTS:
Description Type
_A�000100UP"
•
LexingtQn
RECREATION&COMMUNM
-N""""A�",
MEMOP,ANDUM
TO: Jim Malloy, Town Mana
FROM: Melissa Battite, Direct
DATE: February 19, 2019
SUBJECT: 2019 Proposed Fee In Fses
Each year the Recreation and Community Programs department reviews the fees associated
with programs and services. Increased expenses associated with the programs and services
such as supplies and equipment and wages are considered as well as a market analysis for like
services in the area/industry as part of the review and recommendation,
Staff presented the 2019 proposed fee increases. Please see the motion by the Recreation
Committee by a vote of 5-0 during the February 13, 2019 meeting: "The Recreation
Committees moves to approve the proposed 2019 fee schedule as outlined."
Attached to this memo is a description of the proposed 2019 fee increases. Here is an overview
of the recommendations made:
• Increase AM/PM Drop-In Gym Daily Admission for Resident$5.00 and Non-Resident
$6.00
• Increase Co-Ed Softball fee to $500.00 per team.
• Increase Summer Youth Basketball League to $65.00 per person.
• Increase Youth Swim Lessons to $50.00 per session.
• Increase Aquatic Non-Resident Family, Individual and Resident Family, Individual Swim
Passes by 5% (rounded to the nearest $5):
• Non-Resident Family: $395.00
•Non-Resident Individual: $160.00
•Resident Family: $240.00
•Resident Individual: $80.00
If enrollment remains the same as where it is in 2018,the proposed fee increases would
generate approximately$20,382 in additional revenue.
Please feel free to speak with me if you have any questions.
Cc: Rick DeAngelis, Chair—Recreation Committee
r Lexington Recreation & Community Programs Fee Schedule
ra re ecific ro ra 2015 1 1 1
uatics Non-Resident family Pass $375.00 $375.00 $375.00 $375.00 = 395.
Non-Resident Individual Pass $150.00 $150.00 $150.00 $150.00 $160.00
Resident Family Pass $225.00 $225.00 $225.00 $225.00 „,,;$240,00,
Resident Individual Swim Pass $75.00 $75.00 $75.00 $75.00 $80.00
Resident Senior Pass $50.00 $50.00 $50.00 $50.00 $50.00
Replacement Pass $25.00 $25.00 $25.00 $5.00 $5.00
Daily admission Youth/Adult $5.00 $5.00 $5.00 $5.00 $5.00
Non-resident Dail -Old Res $6.00 $6.00 $6.00 $6.00 $6.00
ESwimLesson Youth $40.00 $40.00 $40.00 $45.00 50.0Lesson Adult $45.00 $45.00 $45.00 $50.00 $50.00
Tennis Youth Lessons $35-$80 $35-$80 $35-$80 $35-$801 $35-$80
Adult Lessons $85.00 $85.00 $85.00 $85.00 $85.00
Tennis ID Cards-Adult $60.00 $60.00 $60.00 $70.00 $70.00
Tennis ID Cards-Senior $45.00 $45.00 $45.00 $50.00 $50.00
Tennis ID Cards-Non Resident $100.00 $100.00 $100.00 $100.00 $100.00
Reservations-hr/w/ID free free free free free
Reservations-hr/w/ID-lights $10.00 $10.00 $10.00 $10.00 $10.00
Reservations-hr/no ID $10.00 $10.00 $10.00 $10.00 $10.00
Reservations-hr/no ID-li hts $20.00 $20.00 $20.00 $20.00 $20.00
Summer Ca $2
Camps Discover the Fun $205-$230 05-$230 $205 $$230 $215-$240 $215-$240
Teddy Bear-per week $95-$125 $95-$125 $95-$125 $95-$125 $95-$125
Minuteman S orfs Clinics $100-$170 $100-$170 $100-$170 $110-$170 $110-$170
dlt Resident Annual Gym/FH Pass $95.00 $95.00 $95.00 $105.00 $105.00
NR Annual G a! Pass $115.00 $115.00 $115.00 $125.00 $125.00
Resident Evening FH Pass $60.00 $60.00 $60.00 $65.00 $65.00
Non Resident Evening FH Pass $85.00 $85.00 $85.00 $90.00 $90.00
Daily admission Res/NR $3.00-$5.00 $3.00-$5.00 $3.00-$5.00 $3.00-$5.00$&00"i$6;00,
Adult Lea ues Co-Ed Softball $450.00 $450.00 $450.00 $450.00 $500:00
Youth League Fall Flag Football $80-$90 $80-$90 $80-$90 $90-$100 $90-$100
Winter Youth Basketball Clinic $95-$105 $95-$105 $95-$105 $1004110$110 $100-$110
Winter In-Town Basketball League $155-$165 $155-$165 $155-$165 $160-$170 $160-$170
Winter High School Basketball Lea2u( $130-$140 $130-$140 $130-$140 $135-$145 $135-$145
Summer Youth Basketball League n/a $60.00 $60.00 $60.00 : 5:0
Pine Meadows* Res.Golf ID Card 2wk tee time $10.00 $10.00 $10.00F_ $10.00 $10.00
Resident 9 holes M-F $19.00 $19.00 $19.00 $20.00 $20.00
Resident 9 holes senior M-TH<3 $16.00 $16.00 $16.00 $17.00 $17.00
Resident 9 holes Weekend $21.00 $21.00 $21.00 $22.00 $22.00
Non res -F $22.00 $22.00 $22.00 $22.00 $22.00
Non res Senior M-Th before 3 $18.00 $18.00 $18.00 $18.00 $18.00
Non res Weekend $24.00 $24.00 $24.00 $24.00 $24.00
Golf Cart Rental 9 holes $18.00 $18.00 $18.00 $20.00 $20.00
Community Center Resident n/a Free Free Free Free
Non-Resident Senior 60+ n/a $12.00 $12.00 $12.00 $12.00
Non-Resident Youth under 18 n/a $25.00 $25.00 $25.00 $25.00
Non-Resident Adult 18-59 n/a $50.00 $50.00 $50.00 $50.00
Non-Resident Family n/a 1 $125.00 $125.00 $125.00 $125.00
Non-Resident Adult work in Lex n/a $25.00 $25.00 $25.00 $25.00
Non-Resident Daily Guest Fee n/a Free Free $5.00 $5.00
Re lacement Card n/a $5.00 $5.00 $5.00 $5.00
Fie!d Per its see aftached fee schedule
Ballfield Permits-In 2003 the Recreation Department instituted a"Tier System"for assessing
With permission from the Director of Recreation,NE Golf will be allowed to offer periodic"specials" during slow non-peak time:
Approved by the Recreation Committee on2/13/19.
Lexington Recreation & Communityr r s Fee Schedule
m�
Greens Fee Area 2014 2015 2016 2017 2016 2019
Res.Golf IDCard 2wktee time $10.00 $10.00 $10.00 $10.00 $10.00 $10.00
Resident 9 holes M-F $19.00 $19.00 $19.00 $19,00 $20.00 $20.00
Resident 9 holes senior M-TH<3 $16.00 $16.00 $16.00 $16.00 $17.00 $17.00
Resident 9 holes Weekend $21.00 $21.00 $21.00 $21.00 $22.00 $22.00
Non res M-F $22.00 $22.00 $22.00 $22.00 $22.00 $22.00
Non res Senior M-Th before 3 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00
Non res Weekend $24.00 $24.00 $24.00 $24.00 $24.00 $24.00
doff Carts Golf Cart Rental 9 holes $18.00 $18.00 $18.00 $18,00 $20.00 $20.00
Golf Cart Rental(9)Over age 73
sin le rider $11.00 $11.00 $11.00 $11.001 $11.001 $11.00
Discount Cards-Monday-Thursday before 3:00 loyalty program-purchase 9 and et 10th rou
Discount Card Resident $19 $171.00 $171.00 $171.001 $171.00 $171.00 $171.00
Discount Card Resident La $16 $144.00 $144.00 $144.00 $14U0 $144.00 $144.00
Discount Card Non-Resident $22 $198.00 $198.00 $198.00 $198.00 N/A I N/A,
Discount Card Non-Resident Jr/Sr $18 $162,00 $162.00 $162.00 $162.00 N/A NIA,
Replay rora Monday-Thursday 11:00-3:00
Greens Fee $10.00 $10.00 $10.00 $10.00 $11.00 $11.00
Golf Cart $10.00 $10.00 $10.00 $10.00 $11.00 $11.00
Other
Famil Golf $11.00 $11.00 $11.00 $11.00 $11.00 $11.00
Senior League...COA.... Resident/Non-Resident $16. M18.00 $16.00418.00 $16.00/$18.00 $16.00/$18.00 $16.00($18.00 $16.001$18.00
Re ular Lea ues $22.00 $22.00 $22.00 $22.001 $22.001 $22.00
c
0
4�
M
ti (D a)
a) en X
M, > :3
a) E
wm E r- (D
12 ca0 E>,
0 (D
fc, > M >
0 -0 a) —
CL
0
w u -a 0 0 CL 0
-0 0 0 a)z c
(U
E >
> as
r-- 0
a) rozt
. 0
00- E
cc cu 0
wm
E 0
0 -E
0
:03 10�i a)
CL cf) 0 m -�c
ca IWO ,0- -0 fij f.S NO
m 'ia 0 E
4) 0 0 C) 0 +, -;-, M
E u 4- a) m
'0 lo 0
0 0
> F a)
z Gn CALD G) 'a 4-
a) .2 CL c
t;= -6 m 0
P4
> 0 > > > (1) a)
.q a >, E
Q 112 1-(,, qp `tE 0 2, 0 1-lu 41 M
m ca . C:' >, a
in u u Z =� �b 0 CD
LT. 41 0 M
.4 K M b&,,t 41 0 .!n U 42 Z 6 41, 41 io a)
Q 0 '0
(D
E 7 0 CD 0 a) U- M
cabnW) :3 kri m I E E a
6 E tri 5 0 IT r- w
0 " 0 0 A "0 C,4 0 .2 -0 0 rn 0 -0 u ul 0 0
u A. 60� C len 0.< CL 64 CL< m fA 5.< 0. vi 0. 0. ca tw a)
a 0 CDay
0 +� U)
=3 :3 0 :3 0 :3 0 :3 u U) c in
(D 0 0 > 0 0 > 0 > (D
LL, cli a)
a) U- cu CO
0 4c 0 0, 0 0, 0
U 0 a) .
CD 4. U 0. 0 CL 0
0 ,N 0 0- 'IT (D �(u 0 40.
42 > 0
E
j i5 15 6 15 6 i5 4 2E
W Irl �q 0 [2 D c
E u n wl E
P..4 bl) 10 coo? U 0 r- 00 u ON tX0 0
C: u n 0.d m W C's < 0. EAn o d CL 6Gsd CL 42,
.P.m
41 C CL 0
rri
E E E E 41 ;t +,
M
-0a;
< 0 'in-
E (D 0
0 0 0 0 a) 0 = Al_ a
cy 0 Q) U) 0
E E E E d) < CU 0 0
Cd
w CL
to w w 41
a) m a)
0 C:) 0 CD CD 0 C5 0 L-
Ln a) io -0
0 C,4 tn C,4 < 0 M 4- 0
C, CA 0 0 a) M 0
'n
CD Gs V bo.) f.S V 62's A z 0 L— 41 m D)
c (on E con t': roc
a) cu
U) a) V) CL a) 21
LL- Z, 0 > a)
0 or 3 (D :3
(n E .2 a) o
=0 -C M cu -0 1 c 0
u M >
CL LO , R
c 0 m +, " -a 0
a) 0
91. z 91.
41 c o CL
— 41 4- CD .2
'0 >
V :3 -0 X
C
a)
m
O a)
U) �C L)
�41 V Ln 42 -L:) CL 41 x
ti,.
04�
C: Ca 0 E 4-
("q
U u o i>- m 0 4-
IS 2, 0 d) 0 w 0 0 0 m�E m a) cu
0 Ln E2 -- u a'
N- a 06. z z z CL 6s Os c 0 a) 'r 0
Va6
-ra E
r
U-
0
M �c
03 E 0 10-
0 m ro
7
0 ,2
2 w u 6
tO r- r T-,.:
:3 m CL u
CL m
Cd m 4- —
46 4- C A
cd a) U , 'a '-- C) (D 0
a) ba< 'a 0 0 +1
irico N - 00 C9 6
U) 0 E c --r, " r-
M E m Q m a) < = M 0 CY) (D
m
ca u a) Zn
0 44 LL u E
1=T 2 E
0 IE 0. m a w u
2 x 4� CU a)
Cl. N4- V) 0 E a) U- m 08 -0 E
O w— ;-M 0 0 1. m N +3 >
c 0 E .2!�
0 2
0 >
E -.P, W c M (D
0 r w
- u C)
S 0 * t
VU) �* . M,�, >- -j 0. �- t2 ,
.......... Lj* Z 0 41 0 <
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Pelham Road Layout (10 min.)
PRESENTER: ITEM
NUMBER:
David Pavlik, Senior Civil Engineer
L3
SUMMARY:
Staff will present information in relation to the Pelham Road layout. Please note this is a layout that was
already completed once but not all the paperwork was followed up on properly so it's being re-done to
confirm.
SUGGESTED MOTION:
Move to approve the intent for layout for a portion of Pelham Road from Eliot Road a distance of 526 feet,
more or less westerly.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 7:30 p.m.
ATTACHMENTS:
Description Type
Lexington, Massachusetts
February 25, 2019
Notice of Intention to Lav Out
Pelham Road(portion of)
The Board of Selectmen hereby gives written notice that it intends to lay out as a town
way:
Pelham Road from Eliot Road a distance of 526 feet, more or less westerly.
The Board of Selectmen will meet in the Selectmen's Meeting Room, Town Office
Building, Lexington, Massachusetts, on Monday, February 25, 2019 at 7:00 P.M. for the
purpose of malting and establishing said extension and layout.
Selectmen
of
Lexington
A true copy, Attest:
Lexington, Massachusetts
February 25, 2019
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Constitution Road Easement (10 min.)
PRESENTER: ITEM
NUMBER:
David Pavlik, Senior Civil Engineer
I.4
SUMMARY:
Staff will present a proposed agreement for an easement on Constitution Road for the proposed pump station
improvements. Town Counsel has reviewed and approves of the proposed agreement. The Town Engineer
has worked with the property owner and the Town Meeting Pump Station article provides the authority for the
Board to accept the easement.
SUGGESTED MOTION:
Move that the BOS approve the agreement as presented.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 7:40 p.m.
ATTACHMENTS:
Description Type
ORDER OF TAKING
WHEREAS, the Board of Selectmen of the Town of Lexington (the "Town") hereby
certifies that the Town did vote to acquire by purchase or eminent domain any fee, easement, or
other interest in part of the land described in Exhibit A and known as and numbered 27
Constitution Road, Lexington, Middlesex County, Massachusetts, containing 346 square feet or
less and more particularly shown as "Proposed Sewer Easement" on Lot 56 (the "Easement
Area") on a plan entitled "Easement Plan of Land for Sewer Pump Station", dated April 4, 2018,
and prepared by GCG Associates, Inc., Wilmington, Massachusetts (the "Plan"), said Plan being
recorded with the Middlesex South Registry of Deeds (the "Registry") at Book Page
WHEREAS, the Board of Selectmen has deemed that public necessity and convenience
require that it should take charge of and take by eminent domain a fee interest in the Easement
Area for municipal utility purposes and administrative uses related to each such purpose;
WHEREAS, the taking was authorized by a two-thirds vote at the 2018 Special Town
Meeting, held on April 9, 2018,pursuant to Article 18, a copy of which vote is recorded
herewith;
WHEREAS, the Easement Area is currently owned by Jose Luis Martins and Andreina
B. Toro, as evidenced by a Deed dated February 10, 2017 and recorded with the Registry at
Book 68921, Page 152;
NOW, THEREFORE, we, the undersigned Selectmen of the Town of Lexington, acting
herein under the authority conferred on us by Chapters 40 and 79 of the General Laws, do hereby
adopt this Order of Taking to take, on behalf of the Town, a fee simple interest in all of the
Easement Area, excluding only those matters of record set forth on Exhibit B attached hereto and
incorporated herein by reference, to the extent such matters are applicable to the Easement Area
(the `Exception Documents").
(A05232412}
AND FURTHER ORDERED that included in this taking are all trees,roadway
improvements and all structures located in, over, across, upon and under the Easement Area,
including but not limited to structures for the collection of storm drainage and sewerage, wires,
pipes, conduits and other appurtenances for the conveyance of gas, electricity, telephone or other
electronic communication located in, on, under or upon the Easement Area, and including any
improvements or structures constructed or installed on the Easement Area pursuant to the
Exception Documents.
AND FURTHER ORDERED that in accordance with the provisions of Chapter 79 of the
Massachusetts General Laws, as amended, an award of Seventeen Thousand, Two Hundred and
00/100 ($17,200.00) is made for the Easement Area. The Town reserves the right to amend the
award in accordance with Section 6 of Chapter 79 of the Massachusetts General Laws, as
amended.
AND FURTHER ORDERED that no betterments are to be assessed under this Taking.
AND FURTHER ORDERED that a representative of the Town shall record this Order of
Taking in the Registry within thirty(30) days from its final passage, shall notify the Treasurer
and Collector of Taxes in the Town of Lexington of this taking in accordance with Chapter 79 of
the Massachusetts General Laws, and shall cause notice of the taking to be given to all persons
entitled thereto and do all things necessary for the validity of this Order of Taking.
[Signatures to appear on next page.]
2
IN WITNESS WHEREOF, we, the Board of Selectmen, have executed this Order of
Taking this_day of February, 2019.
TOWN OF LEXINGTON
BOARD OF SELECTMEN
Suzanne E. Barry, Chairman
Douglas M. Lucente
Joseph N. Pato
Jill L Hai
The Commonwealth of Massachusetts
Middlesex County, ss.
On this day of February, 2019, before me, the undersigned Notary Public, personally
appeared , members of
the Board of Selectmen for the Town of Lexington,proved to me through satisfactory evidence
of identification, which was personal knowledge, to be the persons whose names are signed on
the preceding or attached document and acknowledged to me that they signed it voluntarily for
its stated purpose.
Notary Public
My Commission Expires:
3
EXHIBIT A
PROPERTY DESCRIPTION
A certain parcel of land with the buildings thereon, situated in Lexington, Middlesex County,
Massachusetts, and being shown as Lot 56 on a plan entitled "Battle Green Village, Section
Three, Lexington, Mass., Lot Layout Plans, Scale 1 inch—40 feet, Albert A. Miller—Wilbur C.
Nylander, Civil Engineers & Surveyors", recorded with Middlesex South District Deeds, Book
9415, Page 44, and further bounded and described as follows:
SOUTHWESTERLY: by Constitution Road, one hundred twenty-five (125) feet.
NORTHWESTERLY: by Lot 55, as shown on said plan, two hundred fifteen and 42/100
(215.42) feet;
NORTHEASTERLY: by land now or formerly of Olive E. Lloyd, as shown on said plan,
one hundred eight-three and 09/100 (183.09) feet;
SOUTHEASTERLY: by Lot 57, as shown on said plan, two hundred and twenty-five and
23/100 (225.23) feet;
Said parcel containing 33,600 square feet of land, more or less, according to said plan.
4
EXHIBIT B
EXCEPTION DOCUMENTS
1. Temporary Construction Easement, recorded with the Registry in Book 12597, Page 605.
2. Taking for Layout of Town Way,recorded with the Registry in Book 10258, Page 33.
3. Notice of Federal Tax Lien,recorded with the Registry in Book 63472, Page 290.
4. Notice of Federal Tax Lien,recorded with the Registry in Book 64119, Page 292.
5. Notice of Federal Tax Lien,recorded with the Registry in Book 64477, Page 97.
6. Declaration of Homestead, recorded with the Registry in Book 68921, Page 167.
5
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sewer Regulation Amendment (10 min.)
PRESENTER: ITEM
NUMBER:
David Pavlik, Senior Civil Engineer
I.5
SUMMARY:
Staff will present changes to sewer regulations within Article III of Chapter 181 of the Lexington Code of
Bylaws as Section 181-44 (G). This change is required by MA DEP regulations that require this fee to be
charged(314 CMR 12.04).
SUGGESTED MOTION:
Move that the BOS approve the proposed changes to the Sewer Regulations in Chapter 181 of Lexington
Code of bylaws as presented.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 7:50 p.m.
ATTACHMENTS:
Description Type
To be added to sewer regulations within Article III of Chapter 181 of the Lexington Code of
Bylaws as § 181-44(G):
G. Required Mitigation for Extensions and New Connections
1) All extensions or new connections to a Town sewer with proposed flows in excess of 15,000
gallons per day shall require that the applicant remove four(4) gallons of infiltration and
inflow ("I/I") from the sewer system for each one gallon of permitted wastewater flow
requested, as required by 314 CMR 12.04. Title V, as set forth in 310 CMR 15, shall be used
to determine flow rates.
2) The Town may require payment of a monetary fee in lieu of requiring the applicant to
remove I/1 as set forth above. Any such fee shall be used by the Town to fund 1/1 mitigation
and removal measures in accordance with 314 CMR 12.04.
a) The monetary fee shall be calculated based on Title V flows and the cost of the
Town's existing transportation and treatment cost ("T&T Cost")per gallon of flow
per day. This T&T Cost is calculated annually and must be approved by the Town
Engineer. Please contact the Town Engineer to confirm the current T&T Cost.
b) For example, if a development has a proposed Title V flow of 20,000 gallons per day,
the fee for this connection would be 20,000 x 4 x T&T Cost. All dollar values shall
be rounded up to the nearest fifty dollars ($50).
3) A combination of 1/I removal and monetary fees may also be required by the Town.
4) I/I removed from the sewer system as required by this regulation may not be applied to future
removal requirements without the written authorization of the Town.
{A0512269.1)
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Visitors Center Update - Temporary Space (10 min.)
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.6
SUMMARY:
As the Board is aware, we have reviewed several different options over the past few months regarding the
temporary visitors center options. We've investigated using the Cary Memorial Library and found the room
that was available was not appropriate and that there were likely not enough restrooms on the main floor. We
investigated temporary trailers for the visitors center and restrooms and these were not found to be suitable
(and the HDC did not approve of them) and when we looked into daily cleaning of the restrooms, the cost was
prohibitive. We put out a bid for a private property owner to rent space in the downtown area and did not
receive any bids. We have also reviewed using the Stone Room in Cary Memorial Building as a temporary
Visitors Center and using the Robbins Room in Cary Memorial Building Hall as a back office/storage for the
visitors center while the new building was being built. Finally (internally)we discussed the possibility of
running the Liberty Ride, but not having a temporary Visitor's Center for the next year. After much discussion,
Cary Memorial Building seems to be the best option for the Town at this point in time. I've attached a memo
from the Tourism Committee and Center Committee where they reviewed and ranked some of these options
as well for the Board's information. Since buildings fall under the Town Manager, I do not believe the Board
needs to take a formal vote on the location of the temporary Visitors Center, but I would appreciate a
discussion and consensus among the Board before moving forward.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 8:00 P.M.
ATTACHMENTS:
Description Type
D "11'emp VC Memo G)VcT menv
\0135 MOq�,i
Op 1775
Town of Lexington
Q -c, y
Tourism Committee
APRIL 19"
IN61
Dawn McKenna, Chair info@tourlexington.us
January 31, 2018
Board of Selectmen
RE: Temporary Visitors Center location
Board Members:
The Tourism Committee met this afternoon to make a recommendation to the Board regarding the
location for a temporary Visitors Center. The Center Committee was invited to join us and Jerry
Michelson and Pam Lyons attended, as well as Fred Johnson who is their liaison to the Tourism
Committee. Pat Costello also provided feedback at the meeting in her capacity as a Liberty Ride guide.
Doug Lucente and Joe Pato were also present. We reviewed the options that had been considered for the
location. The spreadsheet attached lists the sites considered with some additional information. Here is
the summary of our comments:
• None of the options are ideal.
• The remaining viable options were: Cary Hall, the Masonic Temple, Mobile structure, or close
for the year and just run the Liberty Ride.
• All members of the Tourism Committee felt that closing for the year was not an option.
• The members were asked to rate the other three choices. There was not a first option supported
by all members.
• Based on the rankings, the Tourism Committee recommends that Cary Hall be pursued as the
best option.
Here are the rankings which were taken by roll call vote:
Margaret Erica Trisha Kerry Jon Himmel Dawn
Coppe Dumont Kennealy Brandin McKenna
Cary Hall 1 3 1 1 1 2
Masonic 3 2 3 3 3 l
Mobile 2 1 2 2 2 3
Please do not hesitate to contact me if you have any questions.
Dawn
781-264-5999
CC: Jim Malloy, Carol Kowalski, Melisa Tintocalis, Mike Cronin
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
2019 Annual Town Meeting (10 min.)
PRESENTER: ITEM
NUMBER:
S uzie Barry, Chairman
I.7
SUMMARY:
List of the 2019 Annual Town Meeting articles is attached for discussion if needed.
Discuss Board Report to Town Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 8:10 P.M.
ATTACHMENTS:
Description Type
2019 Al'M I'M A tick.,s llSocV;up Marote6a l
Qe�J9 M®kNtry�.a
x
TOWN OF LEXINGTON WARRANT
2019 ANNUAL TOWN MEETING
A'p ILI'
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings:
In the name of the Commonwealth of Massachusetts,you are directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town.
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE,LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL
BUILDING;PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY
MEMORIAL BUILDING; PRECINCT SEVEN, ESTABROOK SCHOOL;PRECINCT EIGHT, SAMUEL
HADLEY PUBLIC SERVICES BUILDING;PRECINCT NINE, KEILTY HALL, ST. BRIGID'S CHURCH,
On Monday,the Fourth Day of March 2019
From 7:00 a.m. to 8:00 p.m.,then and there to act on the following article:
ARTICLE 1 NOTICE OF ELECTION
Two Selectmen for a term of three years;
One Selectman for a term of one year;
One Moderator for a term of one year;
Two members of the School Committee; for a term of three years.
One member of the Planning Board for a term of three years;
One member of the Lexington Housing Authority for a term of five years.
Nine Town Meeting Members in Precinct One,the seven receiving the highest number of votes to serve for terms of
three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; the
next highest number of votes to fill an unexpired term ending in March 2020;
Seven Town Meeting Members in Precinct Two,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for terms
of three years;
Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms
of three years;
Seven Town Meeting Members in Precinct Five,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Six,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Seven,the seven receiving the highest number of votes to serve for terms
of three years
Nine Town Meeting Members in Precinct Eight,the seven receiving the highest number of votes to serve for terms of
three years; the two receiving the next highest number of votes to fill unexpired terms ending in March 2020;
Eight Town Meeting Members in Precinct Nine,the seven receiving the highest number of votes to serve for terms of
three years; the next highest number of votes to fill an unexpired term ending in March 2020.
4
You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial
Building, 1605 Massachusetts Avenue, in said Town,
On Monday,the twenty-fifth day of March 2019 at 7:30 p.m.,
at which time and place the following articles are to be acted upon and determined exclusively by the Town
Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN
BOARDS, OFFICERS AND COMMITTEES
To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator;receive the reports of any
Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article remains open throughout Town Meeting and reports may be presented
at any Town Meeting session by boards, officers,or committees. In addition,the Town will consider
the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code
of the Town of Lexington.
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES
To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham
and Susanna E. Cary; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary
Lecture Series by the Moderator.
FINANCIAL ARTICLES
ARTICLE 4 REDUCE COMMUNITY PRESERVATION ACT(CPA) SURCHARGE RATE FROM 3%
to 1% PURSUANT TO G.L. c.44B, § 16 (Citizen Article)
To see if the Town will vote to change the current CPA surtax rate from 3%down to 1 %,providing an immediate tax
break to all Lexington residents.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: None.
DESCRIPTION:This article seeks to reduce the CPA surcharge net to provide tax relief to Lexington
residents.In addition,special considerations must be given to covering debt for previous CPA-funded
projects,maintenance of historic properties, and future conservation land purchases.
ARTICLE 5 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS
To see if the Town will vote to adjust the current eligibility limits for property tax deferrals under Clause 41A of
Section 5 of Chapter 59 of the Massachusetts General Laws as authorized by Chapter 190 of the Acts of 2008; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the
Board of Selectmen,to make adjustments to the current deferral eligibility limits.
ARTICLE 6 APPROPRIATE FOR CREMATION FACILITY AT WESTVIEW CEMETERY
(Citizen Article)
To see if the Town will vote to raise and appropriate a sum of money for design,engineering and architectural services
including site work, value engineering, and cost estimating for plans and specifications to construct new Cremation
5
Facility at the Westview Cemetery and for the payment of all other costs incidental or related thereto;determine whether
the money will be provided by the tax levy,by transfer from other available funds,by borrowing,or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by Dinesh Patel and 9 or more registered voters)
FUNDS REQUESTED: unknown a press time
DESCRIPTION: These funds will permit the design and construction work of a new crematorium at
the Westview Cemetery.
ARTICLE 7 APPROPRIATE FUNDS FOR THE CREATION OF A LEXINGTON ECONOMIC
DEVELOPMENT STRATEGY(Citizen Article)
To see if the Town will vote to appropriate a sum of money to fund the cost of developing an Economic Development
Strategy to be led by the Economic Development Office. The report will be submitted to the Town Manager and
Selectmen and published on the Town Website within 6 months of passage of this article.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: $100,000
DESCRIPTION:The funds requested under this article will go to the development of a holistic
Economic Development Strategy that will provide recommendations for changes to zoning,permitting,
design guidelines,marketing, outreach, and development mitigation.
ARTICLE 8 FUNDING FOR SUSTAINABILITY ACTIONS
(Citizen Article)
To see if the Town would endorse the establishment of a revolving fund or other similar mechanism,which would use
revenue,grants,or savings generated by Sustainable Action Plan programs to fund additional programs proposed under
the Sustainability Action Plan and approved by the Board of Selectmen;or any other mechanism in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered voters)
DESCRIPTION: This article seeks to establish a revolving fund,or some other mechanism,from the
earnings of projects promoted through the Sustainable Action Plan for the Town to invest in future
actions proposed under the Sustainable Action Plan.
ARTICLE 9 SUSTAINABILITY DIRECTOR(Citizen Article)
To see if the Town will vote to raise an appropriate sum of money for the purpose of hiring a Sustainability Director
whose explicit responsibility is, in collaboration with Sustainable Lexington, to oversee the implementation and
effective management of the recommended actions in the Sustainable Action Plan, and the Net Zero Emissions
Roadmap; or to act in any other manner in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered voters)
DESCRIPTION: The funds requested under this article will go to the salary and benefits for a
Sustainability Director, whose duties will include recommending, developing, monitoring, and
securing grants for programs designed to enhance Lexington's long term sustainability and resilience.
ARTICLE 10 APPROPRIATE TO POST EMPLOYMENT INSURANCE
LIABILITY FUND
To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance
Liability Fund, as established by Chapter 317 of the Acts of 2002;determine whether the money shall be provided by
the tax levy,by transfer from available funds, including enterprise funds,or by any combination of these methods; or
act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $1,885,486
6
DESCRIPTION: This Article will allow the Town to continue to fund its liability for post-employment
benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required
to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in
2002.
ARTICLE 11 APPROPRIATE FY2020 OPERATING BUDGET
To see if the Town will vote to make appropriations for expenditures by departments,officers,boards and committees
of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer
from available funds,by transfer from enterprise funds, or by any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: See the most recent version of the FY2020 budget proposals posted at http://
lexin tog nma.gov/budget.
DESCRIPTION: This Article requests funds for the FY2020(July 1,2019-June 30,2020)operating
budget. The operating budget includes the school and municipal budgets. The operating budget
includes requests for funds to provide prospective salary increases for employees, including salaries
to be negotiated through collective bargaining negotiations. The budget also includes certain shared
expenses.
ARTICLE 12 APPROPRIATE FY2020 ENTERPRISE FUNDS BUDGETS
To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater
Divisions and the Department of Recreation and Community Programs;determine whether the money shall be provided
by the estimated income to be derived in FY2020 from the operations of the related enterprise, by the tax levy, by
transfer from available funds, including the retained earnings of relevant enterprise fund, or by any combination of
these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED:
Enterprise Fund FY2018 FY2019 FY2020
a) Water Actual ppropria a eques e
Personal Services $674,791 $771,886 $785,010
Expenses $383,853 $494,025 $508,875
Debt Service $1,470,390 $1,463,902 $1,277,412
MWRA Assessment $7,246,531 $7,128,006 $7,840,807
Total Water Enterprise Fund $9,775,565 $9,857,819 $10,412,104
b) Wastewater
Personal Services $230,757 $359,312 $355,614
Expenses $325,482 $408,150 $432,950
Debt Service $1,033,672 $1,203,004 $1,253,756
MWRA Assessment $7,402,979 $7,402,979 $8,143,277
Total Water Enterprise Fund $8,992,890 $9,373,445 $10,185,597
c) Recreation and Community Programs
Personal Services $1,278,403 $1,416,168 $1,471,683
Expenses $1,246,737 $1,434,325 $1,481,895
Subtotal-Personal Services/Expenses $2,525,140 $2,850,493 $2,953,578
Debt Service $100,000 $0 $0
Total Recreation and Community Programs
Enterprise Fund $2,625,140 $2,850,493 $2,953,578
7
DESCRIPTION: Under Massachusetts General Laws Chapter 44,Section 53F'/z,towns may establish
Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation
to receive related revenue and receipts and pay expenses of such operation. This article provides for
the appropriation to and expenditure from three enterprise funds previously established by the Town.
The Recreation and Community Programs Fund includes the operations and programs for the
Community Center.
ARTICLE 13 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS
To see if the Town will vote, pursuant to Chapter 44, Sections 53E'/z and of the Massachusetts General Laws and
Chapter 110 of the Code of the Town of Lexington,to continue existing revolving funds; to amend said Chapter 110
to establish new revolving funds; to determine whether the maximum amounts that may be expended from such new
and existing revolving fund accounts in FY2020 shall be the following amounts or any other amounts; or act in any
other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED:
Program or Purpose for Revolving Funds FY2020 Authorization
School Bus Transportation $1,150,000
Building Rental Revolving Fund $545,000
DPW Burial Containers $50,000
Lexington Tree Fund $45,000
DPW Compost Operations $760,000
Minuteman Household Hazardous Waste Program $220,000
Regional Cache-Hartwell Avenue $10,000
Senior Services Program $75,000
Health Programs $45,000
Tourism/Liberty Ride TBD
Visitors Center TBD
Residential Engineering Review TBD
DESCRIPTION:The amount that maybe spent from a revolving fund established under Massachusetts
General Laws Chapter 44, Section 53E1/z must be approved annually by Town Meeting. The Funds
are credited with the receipts received in connection with the programs supported by such funds,and
expenditures may be made from the revolving fund without further appropriation.
ARTICLE 14 APPROPRIATE THE FY2020 COMMUNITY PRESERVATION COMMITTEE
OPERATING BUDGET AND CPA PROJECTS
To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2020
Community Preservation budget and,pursuant to the recommendations of the Community Preservation Committee,
to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund
for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of
the Community Preservation Committee for FY2020;for the acquisition,creation and preservation of open space;for
the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation,
preservation,rehabilitation and restoration of land for recreational use; for the acquisition,creation,preservation and
support of community housing; and for the rehabilitation or restoration of open space and community housing that is
acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and
determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act
surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise
funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Community Preservation Committee)
8
FUNDS REQUESTED:
a) Conservation Land Acquisition- TBD
b)Willard's Woods Site Improvements- $138,273
c)Archives&Records Management/Records Conservation&Preservation- $20,000
d)Battle Green Master Plan-Phase 3- $253,394
e) 9 Oakland Street-Renovation and Adaptive Re-Use- $70,000
f)Athletic Field Complex at Minuteman Regional Vocational Technical School-TBD
g) Old Reservoir Bathhouse Renovation- $620,000
h)Park Improvements-Hard Court Resurfacing- $70,000
i) Park Improvements-Athletic Fields- $435,000 (subject to reduction if(0 is fully funded)
j) Playground Replacement Program- Bridge- $302,000
k)LexHAB-Preservation, Rehabilitation, and Restoration of Affordable Housing- $99,700
1) CPA Debt Service- $3,094,680
m)Administrative Budget- $150,000
DESCRIPTION: This Article requests that Community Preservation funds and other funds, as
necessary,be appropriated for the projects recommended by the Community Preservation Committee,
the debt service on previously authorized projects, and for administrative costs.
ARTICLE 15 APPROPRIATE FOR RECREATION CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for recreation-related capital projects and equipment; and
determine whether the money shall be provided by the tax levy, by transfer from available funds, including the
Recreation and Community Programs Enterprise Fund,by borrowing,or by any combination of these methods; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Recreation Committee)
FUNDS REQUESTED: $125,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/fy20capital.
ARTICLE 16 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment:
a) Hydrant Replacement Program;
b) Storm Drainage Improvements and NPDES compliance;
c) Comprehensive Watershed Stonnwater Management Study and Implementation;
d) Townwide Culvert Replacement;
e) Center Streetscape Improvements- Construction;
f) Automatic Meter Reading System;
g) Sidewalk Improvements;
h) Hill Street New Sidewalk Project;
i) Equipment Replacement;
j) Townwide Signalization Improvements;
k) Street Improvements;
1) Transportation Mitigation;
m) Municipal Technology Improvement Program;
n) Application Implementation;
9
o) Network Core Equipment Replacement; and
p) EV Charging Stations.
and authorize the Selectmen to take by eminent domain, purchase or otherwise acquire any fee, easement or other
interests in land necessary therefor; determine whether the money shall be provided by the tax levy,by transfer from
available funds, including enterprise funds,by borrowing, or by any combination of these methods; determine if the
Town will authorize the Selectmen to apply for,accept,expend and borrow in anticipation of state aid for such capital
improvements; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $12,521,005
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/fy20e,qpital.
ARTICLE 17 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new water
mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the
purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land
as the Selectmen may determine,subject to the assessment of betterments or otherwise;and to take by eminent domain,
purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for
such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water
enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any
combination of these methods;to determine whether the Town will authorize the Selectmen to apply for,accept,expend
and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $2,200,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexini4tonma.gov/fy2Ocgpital.
ARTICLE 18 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS
To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and
upgrades to pump stations thereof,including engineering studies and the purchase of equipment in connection therewith;
in such accepted or unaccepted streets or other land as the Selectmen may determine, subject to the assessment of
betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in
amendment thereof,or otherwise; and to take by eminent domain,purchase or otherwise acquire any fee, easement or
other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine
whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds,
including any special wastewater funds,by borrowing,or by any combination of these methods;to determine whether
the Town will authorize the Selectmen to apply for, accept,expend and borrow in anticipation of federal and state aid
for such wastewater projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $1,700,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/fy20cUital.
10
ARTICLE 19 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools'technology systems
and equipment; determine whether the money shall be provided by the tax levy,by transfer from available funds,by
borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the School Committee)
FUNDS REQUESTED: $1,743,900
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/fy20capital.
ARTICLE 20 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new
construction to public facilities for:
a) Public Facilities Bid Documents;
b) Facility and Site Improvements
• Building Flooring Program;
• School Paving & Sidewalks Program;
C) Municipal Building Envelopes and Systems;
d) School Building Envelopes and Systems;
e) LHS Field House Track Resurfacing;
I) Public Facilities Mechanical/Electrical System Replacements;
g) Westview Cemetery Facility Construction; and
h) Cary Library Children's Room Renovation Design.
and determine whether the money shall be provided by the tax levy,by transfer from available funds,including enterprise
funds, by borrowing, or by any combination of these methods;to determine if the Town will authorize the Selectmen
to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $4,744,053
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at htt .//
www.lexingtonma.gov/fy20capital.
ARTICLE 21 RESCIND PRIOR BORROWING AUTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles;
or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt
that is no longer required for its intended purpose.
ARTICLE 22 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from
Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes
of. (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public
Transportation, (d) Special Education, (e) Center Improvement District; (f) Debt Service, (g)Transportation
Management Overlay District, (h) Capital; (i) Payment in Lieu of Parking; 0) Visitor Center Capital Stabilization
Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m)
Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from
11
available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This Article proposes to establish, dissolve, and/or fund Stabilization Funds for
specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the
interest may then become a part of the particular fund. These funds may later be appropriated for the
specific designated purpose, by a two-thirds vote of an Annual or Special Town Meeting, for any
lawful purpose.
ARTICLE 23 APPROPRIATE TO GENERAL STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money to the previously created General Stabilization Fund in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws;determine whether the money shall be
provided by the tax levy,by transfer from available funds,or by any combination of these methods;or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: Money may be appropriated into the Stabilization Fund that may be invested and
the interest may then become part of the fund. These funds may later be appropriated,by a two-thirds
vote of an Annual or Special Town Meeting, for any lawful purpose.
ARTICLE 24 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the
FY2020 debt service of the bond dated February 1,2003,issued for additions and renovations to the Lexington High
School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8,2011; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $124,057
DESCRIPTION: This Article would allow the Town to pay a portion of the debt service on the 2003
School Bonds from the Debt Service Stabilization Fund set up for that specific purpose.
ARTICLE 25 APPROPRIATE FOR PRIOR YEARS'UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior
years; to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year
in which the goods were received or the services performed and for which no money was encumbered.
ARTICLE 26 AMEND FY2019 OPERATING,ENTERPRISE AND CPA BUDGETS
To see if the Town will vote to make supplementary appropriations,to be used in conjunction with money appropriated
under Articles 4, 5, 9 and 10 of the warrant for the 2018 Annual Town Meeting, to be used during the current fiscal
year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to
determine whether the money shall be provided by transfer from available funds including Community Preservation
Fund; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
12
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year (FY2019)
appropriations.
ARTICLE 27 APPROPRIATE FOR AUTHORIZED CAPITAL
IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated
in prior years for the installation or construction of water mains,sewers and sewerage systems,drains,streets,buildings,
recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine
whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from
available funds,including enterprise funds and the Community Preservation Fund,by borrowing,or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for
certain capital projects in light of revised cost estimates that exceed such appropriations.
GENERAL ARTICLES
ARTICLE 28 CONFIRM STREET ACCEPTANCE AND TITLE (PORTION OF PELHAM
ROAD)
To see if the Town will vote to confirm the establishment and acceptance of the layout as a Town way the portion of
Pelham Road from Eliot Road a distance of 526 feet,more or less westerly,as laid out by the Selectmen,all as shown
upon a plan on file in the office of the Town Clerk, dated May 1896 and to take by eminent domain, donation or
otherwise acquire any fee,easement,or other interest in land necessary therefore;or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This segment of Pelham Road was accepted by the Town many years ago, but the
record is unclear as to whether it was ever conveyed to the Town. This article will confirm that the
street is an accepted street, and will authorize the Town to take title to this segment of Pelham Road.
ARTICLE 29 CIVIL SERVICE WITHDRAWAL
To see if the Town will vote to revoke the acceptance of Civil Service laws for the Town of Lexington police force at
all ranks, including the Police Chief,thereby removing the police force from the provisions of the Civil Service Laws,
and the rules and regulations relating to the same,provided that this revocation will not affect the Civil Service status
of existing personnel in their current positions; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article requests approval to prospectively remove all uniformed members of
the Lexington Police Department,including the position of Police Chief,from the provisions of Civil
Service law. The Lexington Police Department has been in the state civil service system since Town
Meeting votes in 1911 (police officers) and 1926 (police chief). At that time there was little state
legislation or case law dealing with employee rights or responsibilities. Much has changed since then.
The Town's Police Chief and Town Manager believe that the hiring and promotion requirements under
the Civil Service program restrict the Town's ability to hire the best applicants for the positions. The
proposed change would provide the Town of Lexington with more control over personnel choices by
allowing the Town to set its own policies, requirements and procedures for hiring and, subject to
bargaining, promoting officers. In the past, the Police Department has found it difficult to fill open
positions because of a lack of qualified candidates identified through the Civil Serviceprocess,resulting
in unfilled vacancies and higher overtime costs. The change would increase the pool of potential
candidates by opening the process to qualified individuals who have not taken the Civil Service exam.
13
ARTICLE 30 AMEND TOWN BYLAWS-REDUCE/BAN POLYSTYRENE MATERIALS
(Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate polystyrene food serviceware
and packaging, or to act in any manner in relation thereto.
(Submitted by Lin Jensen and 9 or more other registered voters)
DESCRIPTION: The purpose of this article is to reduce or eliminate polystyrene food serviceware
and packaging in Lexington.
ARTICLE 31 AMEND TOWN BYLAWS TO REDUCE/BAN SINGLE-USE PLASTIC
BEVERAGE STRAWS AND STIRRERS (Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate single-use plastic beverage straws
and plastic stirrers, or to act in any manner in relation thereto.
(Inserted by Lin Jensen and 9 or more registered voters)
DESCRIPTION: The purpose of this article is to reduce or eliminate single-use plastic straws and
stirrers in Lexington.
ARTICLE 32 ADDITION OF CAPITAL EXPENDITURES COMMITTEE-RELATED PROVISIONS TO
THE REPRESENTATIVE TOWN MEETING AND SELECTMEN-TOWN MANAGER ACTS
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation regarding the Town's Capital Expenditures Committee in substantially the form below, and further to
authorize the Board of Selectmen to approve amendments to said act before its enactment by the General Court that
are within the scope of the general objectives of the petition; or act in any other manner in relation thereto.
Be it enacted by the Senate and House of'Representatives in General Court assembled, and by the authority of the
same, as follows:
SECTION 1. Section 3 of Chapter 215 of the Acts of 1929, as previously amended, is hereby amended by striking
the phrase "chairman of the appropriation committee" and inserting in its place the phrase "chairpersons of the
appropriation and capital expenditures committees".
SECTION 2. Section 2(c)of Chapter 753 of the Acts of 1968,as previously amended,is hereby amended by inserting
after the phrase"appropriation committee"the phrase",the capital expenditures committee".
SECTION 3. This act shall take effect upon its passage.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article proposes updates to the Representative Town Meeting and Selectmen-
Town Manager Act to more accurately reflect the Capital Expenditures Committee's activities and
responsibilities throughout the year,including at all Town Meetings.
ARTICLE 33 RENAME 'BOARD OF SELECTMEN" TO
"SELECT BOARD"
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation to change the name of the Board of Selectmen to the Select Board and the title of"Selectman"to "Select
Board Member"in substantially the form below,and further to authorize the Board of Selectmen to approve amendments
to said act before its enactment by the General Court that are within the scope of the general objectives of the petition;
or act in any other manner in relation thereto
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the
same, as follows:
14
SECTION 1. Notwithstanding any General or Special Law to the contrary, the Board of Selectmen of the Town of
Lexington shall be referred to as the"Select Board of the Town of Lexington"and individual members of said Board
shall be referred to as "a member of the Select Board."
SECTION 2. This act shall take effect upon its passage.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article seeks special legislation to use a gender neutral name for the Board of
Selectmen. Several other Massachusetts cities and towns have taken this step.
ARTICLE 34 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
GENERAL BYLAW
To see if the Town will vote to amend its General Bylaws to change all references to the `Board of Selectmen" to
"Select Board," and all references to individual Selectmen to "a member of the Select Board"; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's General Bylaws.
ARTICLE 35 AMEND ARTICLE IH OF CHAPTER 118 (Citizen Article)
To see if the Town will vote to amend Article III of Chapter 118 of the Code of the Town of Lexington, to improve
debate and subsidiary motion procedures; or to act in any other manner in relation thereto.
(Inserted by Matthew Daggett and 9 or more registered voters)
DESCRIPTION:This article proposes revisions to Town meeting's rules of debate,subsidiary motion,
and/or amendment procedures to develop criteria for ensuring a minimum of debate has occurred
before subsidiary motions can be offered or debate closed.
ARTICLE 36 IMPLEMENT AN OUTCOMES-BASED APPROACH TO TOWN BUILDING
PROJECTS (Citizen Article)
To see if the Town will vote to request the Board of Selectmen and School Committee adopt an outcomes-based,high
performance building policy for operation of existing Town buildings and design and operation of all new Town
building and renovation projects.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED:None
DESCRIPTION: This article seeks Town Meeting approval to adopt an outcomes-based building
management process that emphasizes a.) Setting clear targets or outcomes for the performance of
current and planned buildings in the areas of health, energy performance, energy management and
resilience; b.) Assessing gaps against those outcomes; and c.) Utilizing those outcomes for the
beginning stages of future building development and in prioritizing operating/capital budget projects.
ZONING ARTICLES
ARTICLE 37 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
ZONING BYLAW
To see if the Town will vote to amend the Town's Zoning Bylaw to change all references to the"Board of Selectmen"
to "Select Board" and all references to individual Selectmen to "a member of the Select Board"; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
15
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's Zoning Bylaw. Because changes to the Zoning Bylaw require a different
procedure than changes to a general bylaw,this Article is proposed separately from Article 34.
ARTICLE 38 AMEND ZONING BYLAW AND ZONING MAP, 186 BEDFORD STREET
(Owner Petition)
To see if the Town will vote to amend the Zoning Map and Bylaw of the Town,based on the information provided in
the applicant's Preliminary Site Development and Use Plan ("PSDUP") for the property commonly known as Town
of Lexington Assessors' Map 64,Parcel 68 at 186 Bedford Street; or to act in any other manner relative thereto.
(Inserted by 186 Bedford St, LLC)
DESCRIPTION: The proposed Article would rezone the property from the present RS One Family
Dwelling District to a PD Planned Development District.This would allow for renovation and addition
to the existing buildings on the above parcel which is identified on a Plan entitled: Proposed Mixed-
Use Development - 186 Bedford Street, Lexington, Massachusetts I Preliminary Site Development
and Use Plan dated December 20,2018,prepared by Highpoint Engineering,Inc. and on file with the
Lexington Town Clerk and Planning Board, with metes and bounds shown on the attached Legal
Description.
ARTICLE 39 AMEND ZONING BYLAW-LIMITED SITE PLAN REVIEW
(CITIZEN ARTICLE)
To see if the Town will vote to amend the Zoning Bylaw to reasonably regulate land uses protected by MGL c.40A§
3 through site plan review, or act in any other manner in relation thereto.
(Inserted by Jeanne Krieger and 9 or more registered voters)
DESCRIPTION: The changes proposed under this article would provide for site plan review, to the
extent possible, of exempt uses protected under MGL c. 40A§ 3 ('Dover amendment uses').
And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the
Bylaws of the Town.
Hereof fail not, and make due return on this warrant,with your doings thereon,to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 4th day of February 2019.
Suzanne E. Barry, Chairman Selectmen
Joseph N. Pato of
Douglas M. Lucente
Jill I. Hai Lexington
A true copy,Attest:
Michael R. Barry
Constable of Lexington
16
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Special Permit Residential Development Ad Hoc Committee Update (5 min.)
PRESENTER: ITEM
Jill Hai, Special Permit Residential NUMBER:
Development Ad Hoc Committee
Chair I.8
SUMMARY:
Jill Hai will update the Board with the Special Permit Residential Development Ad Hoc Committee progress to
date.
SUGGESTED MOTION:
N/A
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 8:20 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Reappointment (5 min.)
PRESENTER: ITEM
NUMBER:
James M. Malloy, Town Manager
L9
SUMMARY:
A vote is requested for this agenda item.
The Town Manager is requesting the Board's approval of the reappointment of James Athens to the Youth
Commission. Mr. Athens has been a member of the Commission since 2017. His new term will expire April
2021. Ethics training are up-to-date.
SUGGESTED MOTION:
Move to approve the Town Manager's reappointment of James Athens to the Youth Commission.
FOLLOW-UP:
Town Manager's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 8:25 p.m.
ATTACHMENTS:
Description Type
D Janx�s Athens Reay,,)pointdno:r.t Appfis wxihon Youth 4:a ruwrr,ssion D ockup Miate6ai
TOWN OF LEXINGTON
APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSIIIP
Board/Committee
of Interest:
Full Name: 2
Preferred Title
(please circle 'j�..._)Ms./Mrs./0ther._.
I lome Address:
Length of Residence
in Lexington:
'S
Current Occupation:
Work Address:
Phone Number(s): Home: or
Fax Number(s):
Email Address:
Comments:
Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c.
268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics
Commission. Within 30 days of appointment, and annually thereafter, committee members must
acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk,
and thereafter must provide documentation of biennial completion of the on-line training
required by the Conflict of Interest Statute. The law places responsibility for acknowledging
receipt of the summaries, and for completing the online training on the individual. You will be
provided additional information by the Town Clerk pertaining to this law and recently enacted
education and training requirements,
C7_
Signature: Date:
GA02:B&C's Application
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Appointment (5 min.)
PRESENTER: ITEM
NUMBER:
Suzie Barry, Chairman
I.10
SUMMARY:
Massachusetts Bay Transportation Authority(MBTA)
The Board is being asked to appoint Susan Barrett, Lexington Transportation Manager, to the Massachusetts
Bay Transportation Authority(MBTA)Advisory Board as the Board of Selectmen's Designee.
SUGGESTED MOTION:
Move to appoint Susan Barrett, Lexington Transportation Manager, as the Board of Selectmen's designee to
the MBTA Advisory Board.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019 8:30 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Water & Sewer Commitments and Adjustments
PRESENTER: ITEM
NUMBER:
David J Pinsonneault
C.1
SUMMARY:
Water& Sewer Commitment Cycle 9 January 2019 $ 262,056.53
Water& Sewer Commitment Finals January 2019 $ 2,419.99
Water& Sewer Commitment February 2019 Spec Billing $ 511.10
Water& Sewer Adjustment as recommended WSAB 1/24/19 $ ( 56,028.84)
SUGGESTED MOTION:
Motion to approve the above Water& Sewer Commitments and Adjustments
FOLLOW-UP:
Treasurer/Collector
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019
ATTACHMENTS:
Description Type
A(tj s,tnti,,nit;Frot uVW`^AIBMu, �x"4...19 Cbver Memo
Department of Public Works
Town of Lexington
Water and Sewer Enterprise Funds
m FISCAL YEAR 2019
January 2019 Cycle 9 Billing
GRAND1OT&
ei
JANUARY 2019 ��
WATER _ $ 256,74_5.25 $ 256,745.25
FEE FOR BEDFORDT�T $ 5,311.28 $ 5,311,28
TOTAL $ 262,056.53 $ 262,056.53
To the Collector of Revenue for the Town of Lexington;
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charged herewith committed to you and each one of his/her
respective portion herein set down to the sum total of such list. Said sum being:
Tcvo Cunddred sitty t.,wo thousand,fifty siA,dollars and'53100
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
BOARD OF SELECTMEN
DIRECTOR OF PUBLIC WORKS
Treasurer/Collector;Director of Public Works,Water/Sewer Billing
Department of Public Works
Ins. Town of Lexington
M~ dal Water and Sewer Enterprise Funds
A
FISCAL YEAR 2019
AmOr
N'
GRANDFINALS TOTALS
January 2019
WATER $1,164,40 $1,164,40
SEWER $1,255.59 $1,255.59
TOTAL: $2,419.99 $2,419.99
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
two thousandfour hundred"nineteen d-offars and'99/1oo
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
3"j
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 2/25/2019
Treasurer/Collector, Director of Public Works,Water/Sewer Billing
Department of Public Works
TTf Town of Lexington
1�$ Water and Sewer Enterprise Funds
FISCAL YEAR 2019
FEBRUARY 2019 SPECIAL BILLING
February 8, 2019
WATER $176.19 $176.19
SEWER $334.91 $334.91
TOTAL-. $511.10 $511.10
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
,Five hundred eCeven doCCars and r%oo
And pay the same into the treasury of the Town of.Lexington
and to exercise the powers conferred by law in regard thereto.
DIRECTO OF PUBLIC WORKS BOARD OF SELECTMEN
Treasurer/Col lector; Director Public Works,Water Sewer Billing
FY2019
ADJUSTMENTS TO WATER/SEWER
__177s AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD
o g3 x PAGE 1 OF 2
o" WSABJANUARY24,2019 BOS FEBRUARY 25,2019
i
3
r�
0100096202 19 Appletree Lane 915732 2018 Interest only
0100270202 6 Barrett Road 918050 2018 Interest only
0200464200 17 Boulder Road $ (312.26) $ (637.40) $ (949.66) 921255 2018
0100020402 81 Bow Street $ (845.64) $ - $ (845.64) 914767 2018
0200427700 98 Burlington Street $ (51.48) $ (96.98) $ (148.46) 920746 2018
0200553200 21 Burroughs Road $ (134.42) $ (275.20) $ (409.62) 922493 2018
0100246200 275 Concord Avenue $ (724.28) $ (1,606.76) $ (2,331.04) 917770 2018 High estimate
0100248300 354 Concord Avenue $ (74.13) $ (246.33) $ (320.46) 917792 2018
928341,
913309,
0300949300 426 Concord Avenue $ (302.00) $ (1,025.72) $ (1,327.72) 898615 2018 Low estimate
0100165400 16 Dudley Road $ - $ (3,386.25) $ (3,386.25) 916678 2018 Irr on Dom
0200555900 176 East Emerson Road $ (25.00) $ (25.00) $ (50.00) 922541 2018
0300770000 51 Eldred Street $ (73.06) $ (220.74) $ (293.80) 926001 2018
0300633300 24 Estabrook Road $ (160.11) $ (328.59) $ (488.70) 924205 2018
0300633500 26 Estabrook Road $ (122.76) $ (231.26) $ (354.02) 924207 2018
0200358500 28 Forest Street 919840 2018 Interest only
0300812300 94 Grove Street $ (92.70) $ (292.50) $ (385.20) 926503 2018
0200559402 29 Hayes Lane $ (1,667.79) $ - $ (1,667.79) 922595 2018 High estimate
922522,
0200554900 12 Holmes Road $ (186.90) $ (626.31) $ (813.21) 907504 2018
928835,
0301025000 30 James Street $ (32.92) $ (87.36) $ (120.28) 913802 2018
0200497900 120 Laconia Street $ (1,108.31) $ (2,546.05) $ (3,654.36) 921689 2018 Meter swapped
0200497902 120 Laconia Street $ 46.98 $ - $ 46.98 921690 2018
0100006600 378 Massachusetts Ave $ (827.10) $ (1,999.26) $ (2,826.36) 914602 2018 High estimate
0100007300 430 Massachusetts Ave $ (216.65) $ (783.90) $ (1,000.55) 914610 2018 Leak
0100007400 440 Massachusetts Ave $ (114.68) $ (232.02) $ (346.70) 914611 2018
0200309000 1580 Massachusetts Ave $ (367.38) $ (2,209.11) $ (2,576.49) 919118 2018 Leak
0200309300 1620 Massachusetts Ave $ (142.49) $ (458.43) $ (600.92) 919123 2018
0300619400 2405 Massachusetts Ave $ (79.20) $ (149.20) $ (228.40) 924006 2018
0300657800 1 Minute Man Lane $ (199.83) $ (391.43) $ (591.26) 924535 2018
0100155800 39 Moon Hill Road $ (116.79) $ (223.01) $ (339.80) 916541 2018
0300680900 60 Paul Revere Road $ 39.90 $ 255.57 $ (215.67) 924842 2018
0100196600 6 Paddock Lane $ 136.15 $ 240.10 $ (376.25) 887394 2017
900769,
0100099000 22 Peachtree Road $ 381.45 $ 692.37 $ 1,073.82 886033 2018 Low estimate
0300987802 7 Philbrook Terrace $ 2,302.02 $ $ (2,302.02) 928682 2018 High estimate
0100268600 98 Potter Pond $ 95.74 $ 517.84 $ (613.58) 918032 2018
0200476900 14 Russell Square $ (180.03) $ (354.13) $ (534.16) 921411 2018
0300805100 28 Skyview Road $ (283.94) $ (915.46) $ (1,199.40) 926407 2018 Leak
0100047600 1 Spencer Street $ (327.92) $ (676.10) $ (1,004.02) 915093 2018 High Estimate
Lexington.5516.1.Abatements_WSAB_7-19-18_BOS_8-27-1B P-1_2-25-19.xlsx
928844,
913811,
0301031000 181 Spring Street $ (16,825.72) $ (38,946.40) $ (55,772.12) 899113 2018 Meter swapped
Lexington.5516.1.Abatements_W SAB_7-19-18_BOS_B-27-18_P-1_2-25-19.xlsx
VS M
4 177s
� A
4 $
3 FY2019
p APnN it P ADJUSTMENTS TO WATER/SEWER
AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD
PAGE 2 OF 2
WSAB JANUARY 24,2019 BOS FEBRUARY 25,2019
928842,
913809,
0301029000 201 Spring Street $ 10,896.73 $ 25,222.60 $ 36,119.33 899111 2018 Meter swapped
0100156100 16 Swan Lane $ (507.53) $ (1,857.83) $ (2,365.36) 916544 2018 Leak
922424,
0200549200 12 Thoreau Road $ (42.84) $ (111.51) $ (154.35) 900769 2018
0300824700 6 Turning Mill Roa $ (451.87) $ (1,347.06) $ (1,798.93) 896953 2018 Leak
0300752402 32 Vaille Avenue $ (156.60) $ - $ (156.60) 925765 2018
0200350400 173 Waltham Street $ 80.36 $ 132.66 $ (213.02) 919739 2018
0200483800 343 Woburn Street $ (166.04) $ (340.76) $ (506.80) 921494 2018
$ (18,169.58) $ (37,859.26) $ (56,028.84)
It is the recommendation of the Water and Sewer Abatement Board that the Town Collector be authorized to waive interest that has
accrued on the bills included herein,unless stated here otherwise,from the due date of the bill until 30 calendar days after the date of
written notification to applicant of the Selectmen's action.
THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED.
WATER SEWER TOTAL
($18,169.58) ($37,859.26) ($56,028.84)
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN
02/25/19
Lexington.5516.1.Abatements_W SAB_7-19-18_BOS_B-27-18_P-1_2-25-19.xlsx
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Minutes
PRESENTER: ITEM
NUMBER:
Suzie Barry, Chairman
C.2
SUMMARY:
The minutes of the following meeting dates are ready for your review and approval:
. 11/05/18 BOS
. 11/19/18 BOS
11/27/18 BOS - Dept. Budget Mtg
11/28/18 BOS - Dept. Budget Mtg
11/29/18 BOS - Dept. Budget Mtg
. 12/03/18 BOS
. 12/17/18 BOS
. 01/07/19 BOS
. 01/14/19 BOS
. 01/28/19 BOS
SUGGESTED MOTION:
Move to approve the minutes of:
11/05/18 BOS
11/19/18 BOS
11/27/18 BOS - Dept. Budget Mtg
11/28/18 BOS - Dept. Budget Mtg
11/29/18 BOS - Dept. Budget Mtg
12/03/18 BOS
12/17/18 BOS
• 01/07/19 BOS
• 01/14/19 BOS
• 01/28/19 BOS
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019
ATTACHMENTS:
Description Type
D 2019 11 19BOS 131,uckup 1WI,0enal
D
2211 12-03 BOS Backup matenal
D 2M 12-1"7 BOS 13ackup Maleml
D
2019 01-07 BBS Llkh.,,kup Mato6a�
D
2019 01 14 BOB' 1.1u."kup matentnl
D
201901 2S 11rOS Kackup Materkal
D
2019 11.05 BBS 1,pNA L,with rinse Bucbp matenal
D 2WK 27 IBOS DeparhyrntBudp,[nvelingi with rise Baa Llp matenal
D 2M 28 IBOS Det,,mrfinmtBudge,[nvehrigs,with nse 13ackup Malenal
D 2018,1129 BOS p2a:lroanwtnrirUo lBudgd nxiu,firigs,,Mth nese Llkh.,,kup Matenal
November 19, 2018
Page 1 of 9
SELECTMEN'S MEETING
Monday, November 19, 2018
A meeting of the Lexington Board of Selectmen was called to order at 6:47 p.m. on Monday,
November 19, 2018 in the Selectmen's Meeting Room of the Town Office Building. The Board
went immediately into Executive Session under Exemption 3 to discuss strategy related to
collective bargaining Lexington Police Association and Crossing Guard unions. Upon exiting
Executive Session at 6:54 p.m., the Board took a 5-minute recess before reconvening in open
session at 7:02 p.m. Present were Selectmen Ms. Barry, Chair; Mr. Pato; Ms. Ciecolo; and Mr.
Lucente as well as Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager; and Ms.
Siebert, Recording Secretary. Ms. Hai was absent.
Selectmen Concerns and Liaison Reports
Mr. Lucente reported that the first meeting of the Ad Hoc Crematory Study Group will take
place on December 10, 2018 at 7 p.m. in the Hadley Public Services Building at 201 Bedford
Street.
Mr. Lucente reported that the Fund for Lexington annual appeal letter will arrive in residents'
mailboxes this week.
Mr. Lucente reported that the Tourism Committee is reviewing options for temporary quarters
for the Visitors Center during upcoming construction of the new facility.
Mr. Pato reported that the Communication Advisory Committee has asked two of its members to
compose a letter in response to proposed Federal Communications Commission (FCC) rules
changes as discussed at the Board of Selectmen's meeting on November 5, 2018. The Selectmen
should expect to review the draft at the December 3, 2018 meeting. Deadline for submission to
the FCC is December 14, 2018.
Mr. Pato reported that the Residential Exemption Policy Study Committee will have a second
public meeting on December 11. 2018 at 7 p.m. in Estabrook Hall. The Committee will review
the residential exemption proposal as well as a means-tested program, similar to that which has
been adopted in Sudbury and other towns. The Committee seeks public feedback to include
when making its recommendations to the Selectmen.
Ms. Barry invited the community to the holiday tree lighting that will take place Friday,
November 23, 2018 at 6 p.m. at Emory Park.
Mr. Barry thanked First Parish Church for hosting the Transgender Day of Remembrance last
weekend that had be relocated indoors from the Battle Green due to poor weather.
Ms. Barry and approximately 1500 others attended the yearly event organized by Shishu Bharati,
the 40-year old Indian school located in Lexington. The program was held at Lexington High
School.
Town Manager Report
November 19, 2018
Page 2 of 9
Mr. Malloy reported that the November 27, 2018 National Grid meeting on gas leaks has been
cancelled.
Mr. Malloy said the MAPC has invited him, two Selectmen, and two additional committee/board
representatives to participate in the Metro Common 2050 regional planning process. The first
meeting is on December 6, 2018 at 9 a.m. in Maynard.
Mr. Malloy asked the Board to support his candidacy for President of the International City and
County Managers Association and requested that a formal vote take place at the Board meeting
on December 3, 2018. Ms. Barry encouraged Board members to make an appointment with Mr.
Malloy to discuss any concerns.
FYI Tax Classification Hearing
Ms. Barry opened the Public Hearing at 7:12 p.m.
Carolyn Kosnoff, Assistant Town Manager for Finance; Rob Lent Director of Assessment; Greg
Johnson, Chairman, Board of Assessors; and Ed Grant and Cass Groblewski, members of the
Board of Assessors; accepted public comments for the Board's consideration when determining
the tax rate options available under property tax classification. The Board will set the FY2019
tax rate at a Board meeting on December 3, 2018 at which time four votes will be taken:
• Establish a residential factor;
• Determine whether to adopt the Open Space Discount;
• Determine whether to adopt the Residential Exemption and, if so, the percentage (up to 35
percent);
• Determine whether to adopt the Small Commercial Exemption
Ms. Kosnoff noted some changes that were made to the back-up material between the first
presentation and tonight's Public Hearing; some of the changes were corrections and others were
the result of Board feedback from the first presentation. Mr. Johnson explained one change: Tax
Increment Financing (TIF) allocation is no longer included in the commercial evaluations. The
numbers listed are now net of TIF.
Mr. Pato asked why the first presentation showed a 3.23% Residential Single-Family Dwelling
tax increase but the chart in today's presentation shows a 3.7% increase. Ms. Kosnoff explained
that it was because the original total Commercial valuation had included the non-taxable TIF
value that has now been adjusted.
With regard to Commercial Parcels, Ms. Barry asked why the numbers of units in each of the
categories has changed and why there are an additional 19 units overall that were not in the first
presentation. Mr. Lent said he had done some recategorizing; the numbers are now correct.
Ms. Ciccolo asked if the $188,666,233 maximum allowable levy limit includes the TIF values
and what the meaning is behind the rapid increase in value of Retail properties. Ms. Kosnoff said
the levy limit includes the taxable portion of the TIF properties, which is approximately 78% of
total value. Mr. Lent said the reason for the retail increase is not market-based; it is due to
November 19, 2018
Page 3 of 9
moving Professional Office Building properties into a category of its own so that it no longer
causes a drag on the Retail category; the true values are now clear.
There were no public comments/questions about the presentation. Ms. Barry closed the Public
Hearing at 7:49 p.m.
Update: Emerald Ash Borer Pest
Dave Pinsonnault, DPW Director, reported that two sites were confirmed to be infested with the
Emerald Ash Borer in the summer of 2018, one on Shade Street, the other at the Munroe Center
for the Arts. Staff has now inspected all 300 Ash trees in the Town right of way all over
Lexington; no further Town trees appear to be problematic. He emphasized that private property
owners are responsible for maintaining their own trees.
Mr. Pinsonnault said, while conducting inspections, staff also evaluated the overall health of the
Ash trees and found that a significant number should be removed due to poor health that make
them more vulnerable to the Ash Borer. About 35 trees have been removed to date; in the spring,
the Town will work with the State to implement an injection programs to improve the health of
the viable Ash trees. Monitoring will continue.
The next Emerald Ash Borer update will be in mid-March.
Update: Green Burials
In a follow-up to a presentation given in September 2018, David Pinsonnault, DPW Director,
reported that staff have contacted other towns to see how they handle green burials. In
collaboration with the Green Burial representatives, the Town has developed simply worded
guidelines to allow green burials in the municipal cemeteries. For Westview, Mr. Pinsonnault
recommends adding a new section to the current burial rules. He asked the Board to include the
green burial rules as an agenda item for a vote in January or February 2019. The expectation is
for the new rules to be implemented in June or July 2019, after allowing time to publicize the
new option. For now, no pricing changes are recommended.
Mr. Lucente asked if there had been any feedback from residents on this subject. Mr. Pinsonnault
reported that the residents who inquired about green burial originally are amenable to what is
being proposed.
Mr. Lucente asked if the green burial portion of the cemetery will be set off or landscaped
differently. Mr. Pinsonnault said a rail fence might be added.
Ms. Baily asked how green burial will be publicized. Mr. Pinsonnault said he will get the word
out via the usual media outlets as well as Town listservs and funeral homes.
Mr. Pato and Ms. Ciccolo believe the green burial option expands choices for the community.
Ms. Ciccolo asked if different maintenance or safety considerations would be required. Mr.
Pinsonnault said that green burial is relatively new to the area; the communities report that some
sagging has been noticed but this also happens with conventional burial. He believes regular
maintenance will suffice.
November 19, 2018
Page 4 of 9
Human Services Department Update
Charlotte Rodgers, Director of Human Services, reported the Mental Health Summit initiatives
and the work within the Community Hospital Needs Assessment (CHNA)15 mental health grant
have now been combined into one coordinated effort under the newly formed Mental Health
Task Force. The Task Force plans to submit an implementation grant application to CHNA 15 in
January; the grant will be awarded in April/May 2019.
Melissa Interess, Assistant Director of Senior Services, reported that the Task Force creates the
municipal structure that will report directly to the Town Manager's and School Superintendent's
offices. Four internal working groups within the Task ForcePrevention, Intervention,
Postvention and Research & Identification—will include stakeholder membership from
throughout the community.
So far, the Task Force has:
• Implemented a Community Intervention Team, formally known as the At Risk Team
made up of representatives from the Police, Fire, Health, Human Services, and other
departments such as Schools have been invited to participate. The emphasis is on
communication and alignment of protocols and to examine how the Task Force can be
more proactive in the community;
• The William James Interface mental health referral website and service has been
launched;
• Question Persuade Refer (QPR) trainings have begun. This is an evidence-based suicide
prevention protocol. So far, about 100 people have been trained and 4 more sessions have
been scheduled over the next few months;
• A Community Stakeholder meeting will occur in late December. Invitations have been
sent out to specific groups for participants that will also become members of one of the
four Task Force working groups. The goal for the December meeting is to introduce the
Task Force structure to participants, describe the work done to date,preview the goals
moving forward, and welcome members into the four working groups.
• A logo for the Task Force has been chosen.
Ms. Interess demonstrated the William James website. The Town controls the content under the
Lexington listing only; information and links are still be added.
Mr. Lucente asked if a QPR training session could be scheduled for the Selectmen and School
Committee members.
Mr. Lucente emphasized that getting the word out to the community about the mental health
initiative, especially the Interface referral service, is extremely important.
Ms. Barry noted that this is the next-to-last meeting for Ms. Rodgers before she officially retires.
On behalf of the community, she thanked Ms. Rodgers and wished her well
Electric Vehicles Charging Stations
November 19, 2018
Page 5 of 9
Mark Sandeen, Chair of Sustainable Lexington; and Mark Rooney, Eversource Account
Executive requested that the Board authorize the Town Manager to take the necessary steps to
install electric vehicle (EV) charging stations in the Center parking lots under the terms of
Eversource's EV charger installation program. The Historic Districts Commission is scheduled
to review this proposal on December 6, 2018.
One additional charger (serving two parking spots) is proposed for the NStar lot. Two additional
chargers are proposed for the Muzzey lot and for the Depot lot; each charger serves 2 spots so
these additions would increase total capacity by 8 spots. Both the Depot and Muzzey lots would
have the potential to add a third charging station in the future; Eversource would install the
additional infrastructure. Eversource assumes the cost of the infrastructure, including
engineering, materials, and labor for the proposed charging stations; the Town would purchase
the Chargepoint EV equipment.
Questions remain about how the charging fees should be structured. Sustainable Lexington
recommends that regular parking fees continue to be charged and that parking time limits apply.
Currently, fees are charged for parking but there has been no cost to the vehicle owner for the
electricity.
Mr. Lucente noted that other towns or parking areas charge for EV charging station use in a
variety of ways.
Mr. Pato believes the cost of the electricity should be assumed by the vehicle owner, not the
Town; this will help cover the cost of the equipment. He said it would be convenient if one meter
charged both the parking fee and the charging fee so EV owners do not have to pay at two
different locations.
Ms. Barry said she is generally supportive but questioned whether funding is available in the
current budget. Mr. Rooney reported that Chargepoint unit prices are in the $5,000-$7,000 range;
Eversource requires that the chargers use Smart technology to gather data that the Town would
own but Eversource, per program agreement, would have access to. Eversource's contribution
includes engineering, materials, and labor for"everything up to the pad"; the Town pays for the
chargers and installation.
Ms. Barry asked Mr. Malloy how these units could be funded. Mr. Malloy said some funds are
available but probably not enough for five units. Mr. Mooney said Eversource's minimum
requirement is for the Town to commit to one charger/two spots but Eversource would then
install expansion infrastructure for up to two more chargers. Total Eversource program funding
is $45M, which is expected to last three years, depending on demand. Municipal, corporate,
industrial, commuter, and privately-owned lots are all eligible. Mr. Rooney said Eversource
would work with the Town to reach out to some of the private lot owners.
Ms. Barry said a policy discussion may be in order to decide if conventional vehicles would be
ticketed if they park in the EV spaces.
November 19, 2018
Page 6 of 9
Ms. Barry asked if the DPW has been consulted about the spaces chosen for EV charging. DPW
Director Dave Pinsonnault said these locations were discussed generally but he would like to
look more closely to make sure trees would not be harmed by infrastructure installation.
Ms. Ciccolo believes the Town should consider installing charging stations in Municipal and
School employee parking areas.
Ms. Pato stated that funding sources should be studied and recommended that the Town consider
using the Center Parking Fund if EV stations are found to be an appropriate use.
Ricki Pappo, Precinct 2 Town Meeting Member/Lexington Global Warming Action Coalition
(GWAC) co-chair said transportation is a topic that runs throughout Lexington's Climate Action
Plan. She believes it is necessary to put funding behind the Plan if it is to be successful. Ms.
Pappo recommended the Community Center as another good location for charging stations.
Dawn McKenna, Tourism Committee Chair, agreed that additional charging stations would be
good for tourism.
Judith Glickson, Precinct 2 Town Meeting Member, said the Center charging stations are
frequently full. She believes charging hourly fees to park, as well as charging for electricity, will
discourage overnight parking. Ms. Glickson believes signage would be helpful to direct drivers
to the charging stations.
Edward Ganshirt, 48 Fletcher Avenue, suggested establishing an Enterprise arrangement in
which the spaces are leased to another entity that would administer the spaces and fees.
John Briggs, 36 Lawrence Lane, said as the ability to charge vehicles improves, more people will
consider buying electric vehicles. He is in favor of charging EV owners for the electricity.
Stephen Schick, 27 Rangeway/First Parish Climate Action Team member, asked the Selectmen
to seriously consider the proposal so that Lexington can stay ahead of the sustainability curve.
He agreed that fees should be charged for the electricity.
Mark Fortin, 6 Hancock Avenue, said he is in favor of the proposal.
Mr. Malloy will look into available funding; the matter will come back before the board at a later
date.
Update: Solar Storage Request for Proposal
Mark Sandeen, Chair of Sustainable Lexington, and Shawn Newell, Assistant Director of Public
Facilities,reported for the Solar Task Force saying that an RFP will be released for rooftop and
parking lot canopy solar energy generation and energy storage at Hastings School, the new Fire
Station, and the Lexington Children's Place. Other Town-owned locations are also being
considered. The State is launching the SMART solar energy and solar battery storage program
and the faster the Town acts to take advantage of it, the sooner it will be able to avoid costly
peak energy charges (45% of annual municipal utility costs).
November 19, 2018
Page 7 of 9
The RFP is expected to be released in the next couple of weeks; bids will be evaluated during the
months of January and February 2019. Projects should commence in May/June.
Mr. Lucente asked if the SMART incentive and the State incentive that Mr. Sandeen spoke of
were recurring or one-time benefits and if the revenue could be counted on every year. Mr.
Sandeen said the SMART incentive is a 20-year program with revenue coming in every year.
The ground source heat pump system is expected to have a 50-year lifespan and Mr. Sandeen
understands the incentive payments will continue every year.
Ms. Barry asked if the payments would remain the same or change over time. Mr. Sandeen said
the amounts will depend on the annual market rates for alternative energy credits for every
megawatt hour of heat that is produced by the ground source heat pumps. The calculation is
based on current rates.
Mr. Lucente asked what the scope of the RFP is and whether it will be presented to the
Selectmen more formally before it is released. Mr. Sandeen said the Solar Task Force hopes to
get a response to the RFP that will include not only Hastings School, the Fire Station and the
Lexington Children's Center, but also Diamond Middle School, the Hadley Public Services
Building, and the three municipal parking lots. The work is expected to be staggered. Mr. Malloy
said he will distribute copies of the RFP to the Board.
Mr. Pato asked if the RFP is intended to solicit power production agreements or solar installation
capital projects. Mr. Newell said it is hoped the bidders will submit for both alternatives.
Ms. Bary said she is happy to see the Hadley Public Services Building included on the list for
solar panels and added that the Town pool building would also be a good location. Ms. Barry
asked if there is staff capacity to get the RFP out in good time, Mr. Newell reported that the
Town received a $10,000 grant to generate the RFP and there are also some Operating funds that
could be used, if necessary. He added that two Massachusetts Clean Energy Center (MassCEC)
grants have been received: one for $250,000 for Hastings Elementary and another for $79,000
for LCP. Two more awards are anticipated, one for the Visitors Center and another for the main
Fire Station.
Edward Ganshii-t, 48 Fletcher Avenue, asked if the storage is both electric and thermal and what
the battery life is expected to be.
Review and Approve Updated Battle Green Board of Selectmen Regulations
The Police and DPW departments asked for several changes to the draft that have now been
made. The most significant changes were the prohibition against use of grills/open flames and
the placement of portable restrooins on the Green. The use of marijuana is also prohibited,
similar to the consumption of alcohol. The language regarding drone use, which was included in
a previous draft, remains the same. A request to prohibit signs on sticks was reviewed by Town
Counsel and found to be inappropriate, although the general posting signs remains prohibited.
November 19, 2018
Page 8 of 9
Dawn McKenna, Tourism Committee Chair, asked for clarification to ascertain that none of the
Battle Green-related signage would be affected by the regulations. Mr. Pato said it is his
understanding that these official,permanent signs are exempt from the regulations.
Upon motion duly made and seconded, the Board voted 4-0 to approve the amended Battle
Green Regulation as proposed.
Battle Green Request—Lexington Tea Burning
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the use of
the Battle Green by the Lexington Minute Men on Sunday, December 9, 2018 for a musket drill
(non-firing) at 10:00 a.m. and several musket fire volley demonstrations between 12:15 - 3:00
p.m. pending issuance of required approvals by Town Departments for the Lexington Tea
Burning event being held on the Visitors Center Lawn. The Town Manager's Office is
coordinating approval for use of the Visitor's Center Lawn.
Future Meeting Dates
The Selectmen reviewed meeting dates through the end on 2018 as well as the potential for a
Board Meeting on February 22, 2019 at 9 a.m. to approve the FY20 Budget; a Joint Meeting with
School Committee for update on Mental Health issues on Monday, January 14; a Joint
Meeting with Appropriation Committee, Capital Expenditures Committee and Board of
Assessors to begin a policy discussion on Personal Property Tax; a Joint Meeting with the
Planning Board regarding procedures and shared vision; and scheduling the annual June Goal
Setting meetings with the Town Manager.
Ms. Baily reminded Board members to put a hold on Mondays at 6 p.m. as potential start times
for Executive Session on nights prior to Regular Session meetings.
Selectmen Committee Appointments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint John Frey as
Honorary Member to the Tree Committee.
Consent A e nda
• Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Regular
Session minutes of: July 9, 2018; July 23, 2018; August 6, 2018 August 27, 2018; August 28,
2018 (Joint meeting with the School Committee); September 5, 2018; September 17, 2018; and
September 26, 2018.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve but not
release the Executive Session minutes of August 6, 2018 and August 27, 2018.
Ad,ourn
November 19, 2018
Page 9 of 9
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 9:35 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
December 3, 2018
Page 1 of 9
SELECTMEN'S MEETING
Monday, December 3, 2018
A meeting of the Lexington Board of Selectmen was called to Selectmen's Meeting Room of the
Town Office Building at 7:10 p.m. on Monday, December 3, 2018 following two Executive
Sessions under Exemptions 3 and 6 that ended at 7:01. Present were Selectmen Ms. Barry, Chair;
Mr. Pato; Ms. Ciccolo; and Mr. Lucente as well as Mr. Malloy, Town Manager; and Ms. Siebert,
Recording Secretary. Selectman Hai was absent.
Selectman Concerns and Liaison Reports
Mr. Lucente:
• The Town Celebrations Committee is hosting Dance Around the World program on
December 8, 2018 at 6 p.m. at Lexington High School. Details are on the Town website.
• The Recreation Committee held a Public Hearing on November 28, 2018 about the
Center Track project; the Committee recommends that a 6-lane track be built.
• The Ad Hoc Crematory Study Committee will hold its first meeting on Monday,
December 10, 2018 at 7 p.m. at the Hadley Public Services Building.
Mr. Pato:
• The Residential Policy Study Committee will meet Tuesday, December H, 2018 at 7
p.m. in Estabrook Hall to review its analysis of residential and means-tested exemptions
for tax rate setting.
• The Community Preservation Committee is reviewing 14 potential FY20 funding items
and the amount requested is significantly more than available funding, although the CPC
has deemed all of the projects worthy.
• Mr. Pato will serve as a Generation Civics judge at the State House on December 4,
2018. Generation Civics is a program for middle school students who compete to propose
solutions to local problems.
Ms. Barry:
• Reported that the Hartwell Avenue compost facility will be open this weekend
(December 8 & 9) and the following weekend (December 15 &16). The week on
December 3 is the last for curbside pick-up of leaves and brush until April 2019.
• Expressed her thanks to the Holiday Lighting Committee and to the donors who
supported the holiday lighting in the Center.
• Asked Board members to choose a date to meet with Town Manager Jim Malloy and
DPW Director Dave Pinsonnault about the automatic meter reading system.
• Reported that she, Mr. Malloy, and Mr. Pato will attend Indian Americans of Lexington
"Getting Involved"program on Saturday, December 8, 2018 at the Community Center.
• Noted that today's date marks the 19th anniversary of the Worcester Fire in which 6
firefighters were lost.
December 3, 2018
Page 2 of 9
• Ms. Barry expressed the sympathies of the Board on the passing of the 41st President of
the United States, George H.W. Bush, on Friday, November 30, 2018.
Town Manager Report
Mr. Malloy reported that Fire Chief John Wilson has announced his retirement, effective January
25, 2019. The Town will begin the recruitment process to choose his successor.
Mr. Malloy has named Library Director Korem Stembridge to replace Human Services Director
Charlotte Rodgers on the Human Rights Committee.
Public Hearing—Flammable Storage License, 430 Concord Avenue
Ms. Baily opened the Public Hearing at 7:17 p.m.
Ed Grant, local counsel representing Artis Senior Living; Alan Nassar, Project Superintendent
Dellbrook Construction; Bill Wolfgang, Senior Project Manager; Jim Tranghese, Project
Manager, requested a Flammable Fuel Storage License to store 4000 gallons of propane in above
ground tanks on the site of Artis Senior Living, LLC, 430 Concord Avenue.
Mr. Wolfgang stated that there are currently 2000 gallons on site, the limit allowed without an
additional permit. Artis wants to double the onsite capacity to safeguard against emergencies that
might occur between the occupancy date and the date the NStar strike is settled and underground
pipeline hook-up can be completed. The facility should be fully constructed by the end of
December but without the additional propane capacity, a certificate of occupancy would not be
issued. At considerable expense, Artis has converted the building systems to be able to run on
propane.
Ms. Barry asked how often the tanks would be inspected and if there needs to be an amended
emergency plan to double propane capacity. Paul Bates, Fire Department, said an inspection
occurs once and is done by him, the Building Commissioner, and the Plumbing Inspector. Four
1000-gallon tanks are on the property; only two are hooked up at present. If an incident were to
occur, the facility has a response protocol and an automatic shut-off procedure. Although the
license does not specify, there is mutual agreement that once the NStar gas lines are hooked up,
the propane tanks will be removed and only NStar gas will be used.
Mr. Malloy relayed a question from Selectman Hai, asking if the location of the propane tanks
could be clarified. The map showed the tanks to be behind the Artis facility, in a fenced in area,
closest to Hampton Road.
Cindy Lewis, 5 Hampton Road, asked for the license to specify that the tanks and fencing be
removed once the NStar gas lines are connected. She also asked that the evergreen
buffer/screening be replaced to shield Hampton Road from the facility. Mr. Wolfgang said once
the gas company dispute is settled and the lines connected, the tanks will be removed; plantings
will be replaced as soon as the season allows.
Mr. Lucente asked if a provision to the license could be added specifying removal of the tanks.
Mr. Bates reported that, even if the strike is settled earlier, the gas lines cannot be connected until
December 3, 2018
Page 3 of 9
April 1,per Town ordinance. He clarified, however, that although the Town issues the license,
the Fire Department issues the permit and he can rescind the permit as he sees fit.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a
Flammable Fuel Storage License for Artis Senior Living, LLC for the storage, operation and
maintenance of flammable and combustible storage at 430 Concord Avenue as presented.
Review Proposed FY20 Capital Improvement Projects
Five Town departments presented FY20 Capital Improvement Project requests (CIPS):
Town Clerk: Archives and Records Management $20,000 (CPC eligible). All four Selectmen
supported this ongoing initiative.
Library: Children's Room Renovation Feasibility Study$100,000 ($80,000 for the
project/$20,000 contingency). All four Selectmen supported the request. Mr. Pato suggested that
private support might supplement municipal funding for the project itself, after the study makes
clear what is needed.
Land Use: 981 Transportation Mitigation $100,000 and 1062 Willard's Woods Site
Improvements $138,273 (CPC eligible): Ms. Barry asked if the pedestrian beacons at crosswalks
near the schools are supposed to work all the time. Mr. Pinsonnault said crosswalks near schools
are programmed to work only during school hours but other crosswalks are programmed to
function on demand at all times. Ms. Barry asked Mr. Malloy and Mr. Pinsonnault to check into
this, noting the Selectmen regularly receive complaints from residents who abut school
crosswalks.
Mr. Lucente, Ms. Barry, and Ms. Ciccolo supported the Willard's Woods request. Mr. Pato
reported that the Commission on Disabilities supports the initiative and that seven Community
Preservation Committee members also support the request, while 2 members have more
questions.
Recreation: 280 Pine Meadows Improvements $75,000 (from Recreation Enterprise Fund): 518
Park Improvements—Diamond School Athletic Fields $435,000 (CPA eligible); 532 Park
Improvements— Adams Park Hard Court Resurfacing $70,000 (CPA eligible); 893 Shared
Expense with Minuteman High School for $8M (partially CPA eligible): 1046 Old Reservoir
Bathhouse Renovation $620,000 (CPC eligible):1065 Recreation Community Needs Assessment
$50,000.
Mr. Lucente said it is important for the Town to maintain its recreational facilities. He believes
the Needs Assessment initiative will produce valuable information but the Bathhouse estimate
seems high for a renovation project. Ms. Batitte, Director of Recreation and Community
Programming, said the project includes accessibility improvements to the site and building,
including some plumbing fixture replacement.
December 3, 2018
Page 4 of 9
Mr. Pato reported that the CPC fully supported both the Adams Park and Diamond School
projects but had questions about the Bathhouse project. No vote was taken on the Minuteman
High School Shared Expense due to lack of cost breakdown.
Dawn McKenna, Precinct 6 Town Meeting member, expressed concern about the number of
Recreation projects proceeding without knowing the recommendations of the Needs Assessment
Study.
Information Technology: 556 Network Core Equipment Replacement $480,000; 708 Municipal
Technology Improvement Program $150,000: 1054 Application Implementation $150,000.
Mr. Pato and Ms. Ciccolo said they believe the projects are important and worthy.
Approve FY 19 Tax Rate/Minimum Residential Factor
Carolyn Kosnoff, Assistant Town Manager for Finance; Greg Johnson, Chair of the Board of
Assessors; Rob Lent, Director of Assessing; Ed Grant, Board of Assessors; and Cass
Groblewski, Board of Assessors,presented information on factors that will affect the
determination of the Fiscal Year 2019 tax rate.
Ms. Kosnoff reported on one change that has been made since the Public Hearing that was held
on November 19. 2018: the debt exclusion increment is now $1,067,310, a decrease of$400,000,
due to a lower exempt debt total than originally used in the calculations. This new number results
in a 3.5% increase in taxes for a Single-Family Dwelling. This percentage is consistent with the
goal of keeping the Residential tax rate to between a 3.2% and a 4% increase.
Mr. Pato said Town should aim to keep tax increases to 2.5% or below in FY20.
Ms. Barry noted that if the Residential shift factor remains at 1.75, as it has been for the last few
years, Town Wide Retail tax rates would increase by 6.0%. She asked if this increase could be
lowered and, if not, how such an increase can be explained to business property owners who the
Town does not want to alienate. Mr. Lent said that the mix of properties has changed and this
confuses the reason behind the increase; an average property will not see this level of increase.
Next year, when the data does not change, the rate will not increase to this extent.
In the future, Mr. Lucente said he would like the Board to take a closer look at the effect the
Residential tax shift has on attracting and retaining businesses. Mr. Pato said that he would like
the Town to research whether the State would allow a shift greater than 1.75.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to establish a
residential factor of 1.75, which results in a tax shift of 0.904;
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 not to adopt the Open
Space Discount;
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 not to adopt the
Residential Exemption;
December 3, 2018
Page 5 of 9
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 not to adopt the Small
Commercial Exemption.
Economic Development Proposed FY20 Budget
Melisa Tintocalis, Economic Development Director, stated that FY20 is expected to be a unique
budget year for the Department, given the construction of the new Visitors Center which will
straddle the fiscal year from May 2019 to April 2020. Although the FY20 All Funds Economic
Development Office budget reflects a $28,949 or 3.80% increase in expenses, the budget also
includes a combined decrease in the Revolving Funds revenues for the Visitors Center Retail and
Liberty Ride Tours. The increase is driven primarily by the new Liberty Ride transportation
service contract and $16,844 in benefits for Tourism staff that were not previously included in
the department budget.
Ms. Tintocalis added that Revenues for the Liberty Ride (-20%) and Tourism retail (-44%) are
projected to decrease during the reconstruction of the Visitors Center due to displacement of the
Visitors Center program in an as-yet-undetermined temporary headquarters.
Economic Development FY20 Program Improvement Request: General Fund Support for
Visitors Center Services $166,968.
Mr. Lucente asked why revenue for the Liberty Ride would be so affected by the relocation of
the Visitors Center. Ms. Tintocalis said that having a physical hub is a factor in the level of
revenue generated, although online ticketing accounts for 30% of ticket sales.
Mr. Pato asked why Liberty Ride costs are projected to increase 30% and if this is a systemic
issue for all transportation contracts. He also questioned if departure from self-funding would be
a long-term expectation and asked that the department do all it can to avoid relying on the tax
levy for support. Ms. Tintocalis said that there is an RFP out currently for a new Liberty Ride
transportation contract and she anticipates higher prices, although more will be known after the
bidding period closes December 13, 2018.
Ms. Barry asked for more information about the Battle Green walking tours. Ms. Tintocalis said
the tours originated with volunteer guides but over time, guides were paid hourly. Total part-time
seasonal salaries are projected to cost$21,720 in FY20.
Ms. Ciccolo asked if retail goods could be sold online or promoted with an outside display/kiosk
to recover some of the sales lost when the Visitors Center is displaced. Ms. Tintocalis said online
sales has not been fully explored as yet.
Ms. Barry said that Charles Hornig of the Planning Board may present two Citizen's Petitions to
Annual Town Meeting regarding the Hartwell Avenue zones. To this end, the Planning Board
may ask for a Joint Meeting or a Plus One Meeting with the Board of Selectmen.
Ms. Barry called a 5-minute recess at 9:04 p.m. The meeting reconvened at 9:10 p.m.
Discuss Noise Bylaw Proposal for 2019 Annual Town Meeting
December 3, 2018
Page 6 of 9
Lee Minardi,Noise Committee Chair, asked the Selectmen to approve submission of two articles
to the 2019 Annual Town Meeting that would mitigate noise and air pollution created by lawn
equipment. The first article would limit the hours of all lawn equipment to 8 am to 8 pm Monday
through Friday; and 9 am to 5 pm Saturday, Sunday, and Legal Holidays, no matter how they are
powered. The DPW would be exempt from the restrictions for Patriots' Day event preparations.
Implementation would begin in 2020. The second article would restrict leaf blower operation
specifically to 65 dBA or below as measured 50 feet from the apparatus and limit gas powered
leaf blower use to spring and fall only. Implementation would begin in 2021.
Mr. Minardi said that prior to Town Meeting, the Committee would hold public meetings to
gather feedback and distribute information about the proposals.
Mr. Lucente asked how noise levels are measured today and if the Town would need to purchase
special equipment to enforce noise levels. He asked for data on the number of noise complaints
received by Police.
Mr. Lucente asked if gas powered leaf blowers would be banned in the restricted months if their
decibel levels were 65 or lower. Mr. Minardi said that, for health reasons, the Committee would
like to ban gas powered equipment all together but members see the proposed articles as an
interim step, as other Towns have done.
Mr. Lucente said he supports the hours restrictions.
Mr. Pato reported that he hears complaints from residents about landscaping equipment noise
levels and pollution emissions. He supports the initiatives but asked the Committee to engage
with the community prior to moving forward with the articles; if the articles are not supported by
the public at this time, he asked the Committee to proceed more slowly.
Ms. Barry asked if storm clean up using chainsaws would also merit exemption. Mr. Minardi
said this would be addressed in the final details of the proposal. Ms. Barry asked if the hours
proposed would change DPW practices. Mr. Pinsonnault said he would have to take a closer look
at this and reported that electric blowers do not work well during the heavier spring and fall
workloads.
Ms. Ciccolo agreed that the initiative should be thoroughly vetted in the community before
moving ahead and encouraged the Town not to shy away from enforcement.
Update: Funding for Electric Vehicle Charging Stations
Mr. Malloy has reviewed the NGrid Grant and the Parking Fund as two potential funding sources
for additional EV stations. Available funds from NGrid are $21,500 and the Parking Fund
balance is $944,000. As the cost of the EV Chargers will exceed$21,500, Mr. Malloy
recommends the Parking Fund because the cost is directly related to improving the parking
lots. If the Board is agreeable, Mr. Malloy will draft an article for Town Meeting to use the
Parking Fund for the stations. Sustainable Lexington has been advised of this course of action.
Mr. Malloy said that revenues from the EV meters can repay the Parking Fund as they are
generated.
December 3, 2018
Page 7 of 9
Mr. Lucente asked how long it would take to pay back the Parking Fund, noting that the Center
Committee has made strong points about the need to use Parking Fund monies to create
additional parking areas.
Mr. Pato supports using the Parking Fund, given that additional EV spaces will improve parking
in the Center. Additionally, using a funding source in hand will expedite the process. Mr. Pato
said the Town should also be looking at other parking lots to install EV stations that the NStar
grant money can subsidize.
Ms. Barry said that privately owned lots in the Center should be approached as well about
applying for the NStar EV charging station grant. She noted there are policy discussions the
Board will need to have about who can park in the spaces, for how long, and what the fines
would be.
Ms. Ciccolo supported using the Parking Funds but she asked that it be made clear how the Fund
would be repaid and how long it is expected to take.
Outdoor Skating Rink Request 2018-19 Season
Lisa O'Brien presented information about the fourth season on the Community Outdoor Skating
Rink, saying that nothing of note will change this year. Funding is from private donations and the
Lions Club. Contributions can be made at"skatelexington.com". Volunteers maintain the rink,
assisted by DPW staff as needed.
David Kanter, Precinct 7 Town Meeting member, asked how the ground is rehabilitated after the
rink is removed. Mr. Lucente said the damage is minimal and a breathable liner is used to keep
damage to a minimum. Mr. Pinsonnault said that general maintenance is usually all that is
required.
The Board reached consensus to support the request to open the rink again this year. The
property is under the jurisdiction of the Town Manager.
Annual License Renewals
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the list of
license renewals as presented.
Entertainment License—Inn at Hastings P
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the request
of the Inn at Hastings Park for an Entertainment License for live music on New Year's Eve until
1:00 a.m. on January 1, 2019.
Approve Crossing Guard Union Collective Bargaining_Agreement
Ms. Barry was recused as her husband is employed by the Town of Lexington.
December 3, 2018
Page 8 of 9
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve both
Memoranda of Understanding between the Town of Lexington and SEIU Local 888 Crossing
Guard Unit for the periods FYI 7-19 and FY20-22 and further to authorize the Town Manager to
execute the MOU's and any other documents to effectuate the agreements
Approve Lexington Police Association Union Collective Bar_ag iningAAgreement
Ms. Barry was recused as her husband is employed by the Town of Lexington.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to authorize the Town
Manager to execute the Memorandum of Understanding between the Town of Lexington and the
Lexington Police Association for the period FYI 9-21 and any other documents to effectuate the
agreement.
Review and Sign Letter of Opposition to FCC Proposal 18-131
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to authorize the Chair
to sign the letter to the FCC as presented.
Tax Bill Insert
Vicki Blier and Pat Costello, Co-chairs of the Selectmen's Tax Deferral and Exemption Study
Committee, explained the senior tax deferral program. The tax bill insert would serve as a way to
promote the option to those who are eligible.
Mr. Malloy noted that the new Town Office Building hours will be printed on the flip side of the
insert. The Selectmen recommended minor changes to both messages before voting approval.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to authorize the tax bill
insert regarding the tax deferral program and the new business hours for the Town Office
Building new hours, to be included in the 3rd quarter property tax bill mailing.
Letter of Support—James Malloy International City/County Management Association
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the letter of
support for James Malloy as a candidate for President of ICMA and authorize the Chair to sign
the letter as presented.
Town Managers Appointments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Town
Manager's appointment of Aaron Noah Brosnan to the Youth Commission for a term to expire
April 2020.
Selectmen Committee Appointments
December 3, 2018
Page 9 of 9
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Jane Current
as a member of the Tax Deferral and Exemption Study Committee for a 2-year term to expire
September 30, 2020.
Consent Agenda
• Water& Sewer Adjustments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve
Adjustments to Water and Sewer as recommended by WSAB Nov 1, 2018 ($27,633.76)
Adj ourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 10:09 p.m.
A true record; Attest:
Kim Siebert,
Recording Secretary
December 17, 2018
Page 1 of 11
SELECTMEN'S MEETING
Monday, December 17, 2018
A meeting of the Lexington Board of Selectmen was called to order at 6:45 p.m. on Monday,
December 17, 2018 in the Selectmen's Meeting Room of the Town Office Building. The Board
immediately entered Executive Session under Exemption 3 to discuss strategy related to Police
Superior Officers employment contract. Upon exiting Executive Session, a short recess was
called and Open Session reconvened at 7:06 p.m. Present were Selectmen Ms. Barry, Chair; Mr.
Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai as well as Mr. Malloy, Town Manager; and Ms.
Siebert, Recording Secretary.
Selectmen Concerns and Liaison Reports
Mr. Lucente:
• The Selectmen's Crematory Study Committee had its first meeting on December 10,
2018. The next meeting will be on Thursday, December 20, 2018. A public hearing is
planned for early February. Reports on the Committee's progress will be made to the
Board monthly.
• On Wednesday, December 19, 2018, at 7 p.m. the Recreation Committee will hold a
hearing about the Center Track at the Community Center.
Mr. Pato:
• The Residential Exemption Policy Study Committee had their second Public Hearing on
Tuesday, December 11, 2018. The meeting was well attended and a robust discussion
took place about residents' concerns and hopes. The final Committee report will be made
to the Board of Selectmen in the coming weeks.
• The School Facility Master Planning Committee held its third meeting on Friday,
December 14, 2018. More detailed projections were made for enrollment and building
capacity. The High School will be the focus of the next meetings.
Ms. Barry:
• Extended the condolences from the Board to the City of Worcester for the recent loss of
Firefighter Roy.
• Reported that Fire Chief John Wilson recently offered tours to the public of the
temporary swing space at 173 Bedford Street. The former Department headquarters has
been undergoing demolition in the last few days.
Ms. Ciccolo:
• Expressed her gratitude for the honor of serving the Lexington Community as a
Selectman for the last 5 years. This is her last meeting in that role.
Ms. Hai:
December 17, 2018
Page 2 of 11
• The Ad Hoc Special Permit Residential Development Zoning Bylaw Amendment
Committee will hold its first meeting on Wednesday, December 19, 2018 in the Parker
Room of the Town Office Building. Public outreach meetings will take place this winter.
Town Manager Report
Mr. Malloy reported:
• Staff has received a proposed Town Meeting warrant article from the Capital
Expenditures Committee (CEC) that seeks to make changes to the Representative Town
Meeting Act and the Selectmen-Town Manager Act, which would include the CEC
alongside Appropriation Committee in the language of the provisions. Mr. Malloy
reported that the Town Moderator supports including the article in the warrant and asked
the Board to consider sponsoring it, noting that Town Counsel has drafted language with
that approach in mind. The Board reached consensus to sponsor the article.
• Job offers have been made to candidates for Assistant Planning Director and Public
Information Officer. A new Planner, Molly Belanger, started today. A new Director of
Public Health will start on January 2, 2019. The position of Director of Human Services
has been posted. The Planning Director position has been re-advertised. An RFP has been
released to hire a recruitment firm to conduct the search for a new Fire Chief.
Graduation for Citizens' Academy Participants
Rajon Hudson, Management Fellow, presented participants in the Citizens' Academy to the
Board. The Selectmen engaged the participants in a discussion about the program's highlights
and answered questions posed by the graduates. The Board congratulated the graduates and a
photograph was taken to commemorate the occasion.
Ms. Barry called for a recess until 7:45 p.m.
Hearing—New Liquor License—The Hangar at 10 Mag, LLC
Ms. Barry opened the Public Hearing at 7:45 p.m.
Bill Proia, Remer & Braunstein; Brandon Kelly, proposed restaurant Manager; and Amanda
Dole, RJ Kelly Company, presented information about the restaurant with liquor service to be
developed at 3 Maguire Road in Lexington, near the intersection of Westview Street. The
contemporary-themed establishment would occupy a total of 4,700 SF and include seasonal
outdoor seating as well as 98 indoor seats. Mr. Kelly said this restaurant would be a beneficial
addition to the amenity-lacking Hartwell Avenue area.
Ms. Barry noted that all the necessary paperwork for the new all-alcoholic beverages restaurant
liquor license has been submitted. Planning, Health and Building Departments have reviewed
this application and have no objections to the liquor license application, noting issuance would
be pending approval of the required municipal permits for the restaurant. Applications for
December 17, 2018
Page 3 of 11
Common Victuallers and Entertainment licenses have also been submitted.
Mr. Lucente asked if there is adequate room for parking and what the hours of operation would
be. Mr. Kelly confirmed there is plenty of parking available for a restaurant with the proposed
seating capacity. Hours of operation would encompass three meals a day.
Mr. Pato agreed the restaurant would provide desired amenities to the area and might have the
added effect of staggering evening commuter traffic.
Ms. Barry asked if the restaurant would be open to those who do not work in the area. Mr. Kelly
reported there has been excitement about the concept beyond the Hartwell Avenue community
amd the restaurant might attract weekend business from the nearby Minuteman Bike Path.
Ms. Bary asked about the timeframe for construction and opening. Mr. Kelly reported that
foundation work would begin this winter; the opening would be the summer of 2019.
Ms. Ciccolo encouraged Mr. Kelly to embrace local food sources and to consider offering special
occassion event space.
David Kanter, Precinct 7 Town Meeting member, asked if food service would be required to be
able to order an alcoholic beverage and how the restaurant would affect traffic volumes. Mr.
Kelly indicated beverages are complementary to the food, not the main focus and he felt traffic
impact would be de minimis.
Elizabeth DeMille Barnett, Precinct 7 Town Meeting member, asked what the plan for rodent
control will be. Mr. Kelly said he will consult with the Conservation Commission and Board of
Health on proper procedures.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve an all
alcoholic beverages restaurant liquor license to The Hangar at 10 Mag, LLC d/b/a the Hangar, 3
Maguire Road as per the plans submitted, any substantive changes as determined by the Town
Manager will require re-submission as an alter premise application.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a Common
Victuallers license to The Hangar at 10 Mag, LLC d/b/a the Hangar, 3 Maguire Road.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve an
Entertainment License to The Hangar at 10 Mag, LLC d/b/a the Hangar, 3 Maguire Road.
Ms Barry closed the Public Hearing at 8:15 p.m.
Elks Request for Keno Screens
Hector Reyes and Roger Daugherty, members of the Lexington chapter of the Benevolent and
Protective Order of Elks, asked the Selectmen to support and not file an objection to the
installation of a display board/screen to facilitate existing Keno betting. Proceeds from Keno go
to charitable causes. A previous request for a display board was made several years ago but
denied by the Board of Selectmen at that time. The Lexington Elks have a full lottery license.
December 17, 2018
Page 4 of 11
Mr. Lucente asked why the previous request was turned down. Mr. Pato recalled the sentiments
at the time that were that Keno was a betting activity that the Board did not want to expand. Mr.
Pato said, in his opinion, the Elks is a members-only establishment and the addition of a screen
does not unduly expand gambling. He does not oppose the current request.
Mr. Daugherty clarified that guests of members would be allowed to participate in Keno, and
that guests can also now purchase any lottery item the Elks carry.
Ms. Ciccolo, Ms. Hai, Ms. Barry, and Mr. Lucente supported the request because of limited,
non-public access. Mr. Pato noted there is one other Keno location in Lexington that has a
grandfathered license to sell to the public at large.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to support and not file
an objection the Lexington Elks' request to install Keno screens at 959 Waltham Street.
Discuss Tax Deferral Income Limit for 2019 Annual Town Meeting
Vicki Blier and Pat Costello, Co-Chairs, Tax Deferral and Exemption Study Committee,
requested an increase in the income threshold for property tax deferrals from $70,000 to $75,000.
Mr. Lucente supported the request, noting the threshold had not been increased in a couple of
years. Mr. Pato supported the request but asked if a financial impact analysis of this threshold
increase had been done. Ms. Kosnoff reported that the Finance Department has not done an
analysis but past increases have not created jumps in the number of deferrals. Ms. Barry, Ms.
Ciccolo, and Ms. Hai supported the request but would like to see results of an analysis.
David Kanter, Precinct 7 Town Meeting member, deemed a financial analysis prudent before
presenting the matter to Town Meeting. Particularly, he asked that the level of deferrals be
understood.
Ms. Barry asked the Tax Deferral and Exemption Study Committee to send an email to the
Selectmen's Office about crafting a warrant article for Annual Town Meeting regarding the
threshold increase.
Hartwell Avenue Update
Carol Kowalski, Assistant Town Manager for Development; and Melisa Tintocalis, Director for
Development presented an update on the Town's progress for Hartwell Avenue rezoning. The
last time the Board of Selectmen heard a Hartwell Avenue status update was June 2018.
Ms. Tintocalis said the Hartwell Avenue zoning initiative started in 2017 as an outcome of an
Economic Development Summit. Included in the subsequent study of the Hartwell zone, several
strategies were considered including expansion of the zone, overlays, mixed use and other
changes, amendments to existing zoning dimensions. Traffic remains a major concern, not only
if the zone were to expand but also with regard to current levels of activity. Stantech was
consulted on traffic infrastructure; RKG developed a fiscal impact analysis. Staff has yet to
review these studies but are now in possession of them. Ms. Tintocalis reported that the
December 17, 2018
Page 5 of 11
Executive Office of Energy and Environmental Affairs is supportive of the Town's effort on
Hartwell Avenue and offered a$33,000 grant to explore how to craft SMART zoning strategies.
Mr. Lucente asked that the Board be sent the RKG study.
Mr. Pato said the evolution of how the industrial zones grow is critical to a healthy balance in the
tax base. He does not want progress to be delayed but making sure the traffic issue is addressed
is also critically important.
Ms. Barry proposed that the Board of Selectmen and Planning Board meet jointly to discuss the
results of the two studies.
Ms. Ciccolo asked to hear the Metropolitan Planning Organization's (MPO) opinion on the
Hartwell initiative, specifically about traffic/transportation. Ms. Tintocalis said the MPO is
interested in keeping Hartwell Avenue on the long-range transportation plan, which is a
necessary step before adding it to the Federal Transportation Improvement Plan (TIP).
Richard Canale, Planning Board Chair and Lexington representative to the MPO, said that 80%
of projects garnering TIP funding would be paid for by Federal dollars, and 20% by the State.
Towns typically absorbs design costs. However, to reach the TIP stage, the Town must commit
at least 25% of the design costs in order to be approved by the MPO. Mr. Canale reported that
the Town of Bedford is interested in partnering on some of these transportation initiatives, which
improves the odds of project approval as a multi-town initiative.
Charles Hornig, 18 Bacon Street, a member of the Planning Board speaking as potential Citizen
Petitioner, said he has been working on Hartwell Avenue rezoning issues as a Planning Board
member for 10 years and has a different take on certain aspects of the project. He feels a sense of
urgency to move forward more quickly and is proposing two articles for Annual Town Meeting.
Mr. Hornig's two proposed articles would address smaller pieces of the full scope of the
Hartwell Avenue initiative. The first would relax limits to current dimensional standards on order
to allow increased development in the CM/Hartwell zone; the second would allow changes to
front yard, side yard, and transition areas. Mr. Hornig feels these changes would affect very few
land parcels, Mr. Hornig stated. Uses in the zone would remain the same. Mr. Hornig said he is
looking for Board guidance about how to proceed: as a Citizen's Petition, as articles sponsored
by the Board of Selectmen, or by not moving ahead at all at this time.
Mr. Luccnte said that addressing Hartwell Avenue has been a Selectmen's goal for several years.
He noted that, even if any alterations were to be made to Hartwell zoning, actual changes to
properties with active leases/tenants would not happen right away. He applauded Mr. Hornig's
efforts and agreed that Hartwell Avenue should remain on the front burner, but it must be done
with traffic solutions in mind.
Mr. Pato said he does not see potential harm in much of what Mr. Hornig proposes, and the
initiative needs to move forward, but changes in the CM district should be discussed in detail
before moving ahead.
December 17, 2018
Page 6 of 11
Ms. Barry said she is concerned about timing and process. Community feedback about traffic
concerns must be considered and more discussion is needed in general.
Ms. Ciccolo noted that a lot of staff time, community time, and consultant fees have been
dedicated to the Hartwell initiative to date. The incremental approach to change that Mr. Hornig
proposes is one way to go about a rezoning initiative but, holistically, there are many issues to
consider. Ms. Ciccolo expressed concern that doing nothing now could mean 10-15 years of no
change whatsoever while property values stay flat of decline. She believes it vitally important to
a balance tax base to ensure commercial property viability but she is concerned about the effects
of articles going forward to Town Meeting that are not thoroughly vetted.
Ms. Hai said Mr. Hornig's proposals might provide some needed opportunities but putting
unvetted issues before Town Meeting can be less than beneficial. She noted that older buildings
in the zone are not environmentally up to date and rezoning/redevelopment provides an
opportunity to upgrade building efficiencies, which makes putting the issue before Town
Meeting sooner rather than later more compelling.
David Kanter, Precinct 7 Town Meeting member, urged the Selectmen to refrain from using
Town Meeting to process unvetted articles because the longer-term effects are detrimental. He
asked that a financial and traffic analysis be conducted.
Ginna Johnson, Planning Board Chair, said there is a need to debate these issues but the Planning
Board feels there is not enough time to process Mr. Hornig's proposals before Annual Town
Meeting. A discussion about dimensional control in the CM district and set-backs could be
included in the upcoming Planning Board workshop scheduled for the end of January 2019.
Chris Barnett, 15 Eldred Street, said that traffic on Bedford Street has gotten worse over time. He
said changes already made to other commercial districts that were intended to spur
redevelopment have not had the intended results and asked that this be delved into before making
changes that create more traffic in an area with already failing transportation infrastructure.
Signe Spencer, 122 Grove Street, said that changing zoning from Special Permit to by-right
would eliminate community control.
Elizabeth Barnett, Precinct 7 Town Meeting member, said she is opposed to the changes
proposed because they would irreparably harm the Eldred Street neighborhood where she lives
due to traffic increases, loss of vistas, declining air, light, and water quality, impacts to the
wetland resource areas, and declining home values. She asked the Board to take no action on
these two articles, for the Town set aside funds to mitigate current Bedford Street traffic, and for
Complete Street practices be implemented in the area. She asked that the North Lexington
residents be included in the conversations about changes to the zone.
Betsey Weiss, 8 Dover Lane, said she shares traffic concerns but she believes a lot of the
vehicles on Bedford Street are heading to Bedford and Carlisle,not down Hartwell Avenue. She
said commercial property values must be raised to bring in more tax revenue and that another
Town Meeting should not pass without progress on Hartwell Avenue.
December 17, 2018
Page 7 of 11
Steve Silva, 9 Volunteer Way, wants to see improvements made to Hartwell Avenue but asked
that traffic/transportation be addressed beforehand. He asked the Town to coordinate alternative
transportation with MIT and Hanscom AFB, noting that companies have moved away from
Hartwell because the traffic is so bad. He also asked that the zone be certified using LEED
standards that include transportation efficiencies.
Mr. Hornig said he hopes the Board of Selectmen will address traffic in the Hartwell area
regardless of whether his two articles move forward. Hanscom AFB and MIT are both expanding
and traffic will become more congested in any case.
Ms. Johnson reported that she does not believe either of the articles can be characterized as
"minor". Four members out of five on the Planning Board voted not to move forward with them
and see the issues between the two articles as interrelated. She believes the Comprehensive Plan
could name Hartwell Avenue as a high priority action item.
Ms. Tintocalis noted that a zoning consultant has been contracted and is on hold to craft new
zoning once given direction.
A poll of Selectmen was taken. Mr. Lucente supported moving forward with both articles.
The other four Selectmen did not support moving the articles forward to Annual Town Meeting
so as to provide more time for community discussion.
A five-minute recess was called until 10:10 p.m.
Determination on Tree Hearinz for 223 Grove Street
Chris Filadoro, Tree Warden,presented information about a Tree Hearing that was held on
September 17, 2018 at 8:00 am at 223 Grove Street. The builder/owner, Mr. Lopez, requested the
hearing to discuss the removal of several trees in the Town right-of-way along Grove Street as
part of their construction project. One written objection removal was received; Mr. Filadoro
requests a determination from the Selectmen per Massachusetts General Law Chapter 87. He
reported that the 10 trees in the Town right of way in front of 223 Grove Street are in fair to good
condition. He has inspected the trees and found that some of them are growing through the
power and communication wires. Removal of these trees would allow for improved sightlines, a
sidewalk and bus stop to be installed, and for new trees to be properly planted. He recommends
that the Board of Selectman approve the removal of the 10 trees from the Town right of way and
that the Tree Bylaw be used to determine replacement and/or mitigation.
John Farrington, attorney for the developer; said the trees in question are at the entrance and exit
of the Liberty Ridge residential development on Grove Street. The Special Permit obtained by
the Planning Board for the development includes removal of these trees.
Jack Sullivan, Sullivan Engineering Group, noted there are 5000 trees on the site. The trees
identified for removal obstruct sightlines, impede sewer main construction, utility installation,
and topography complications.
Matthew Foti, Tree Expert for the development, said that the extent of tree removal has been
December 17, 2018
Page 8 of 11
scaled back from 15 to 10. The remaining trees should be removed because they occlude
sightlines. In his opinion, many of 10 trees are in poor condition with considerable dead wood.
Mr. Pinsonnault, DPW Director, said under the guidelines of the Tree Bylaw, replanting; or a fee
based on removed caliper inches; or a combination of the two can be used for mitigation. In this
case, locations to replant a total of 156 diameter inches can be negotiated with the developer.
Gerry Paul, Tree Committee, noted that he had submitted the objection to removal but if the trees
are removed, replanting should be the form of mitigation rather than fees paid to the Tree Fund.
The Selectmen reached consensus to support the removals for safety reasons as determined by
the Tree Warden but they directed the developer and the Tree Warden to submit a mitigation
plan before voting approval.
Accept Gift of Land-40-42 Ridge Road
The acceptance of land at 40-42 Ridge Road has been approved by the Conservation
Commission but acceptance requires Board of Selectmen's approval as well.
Because of the submission date, the Selectmen had not had the opportunity to read the agreement
but Town Counsel reviewed it and had no objections. The donor, David Burns, would like the
transactions to take place before the end of the year. Mr. Pato declined to vote approval without
reading the document, although he is grateful for the gift. The other Selectmen deferred to Town
Counsel's opinion.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0-1 to approve two
parcels of land known as 40 Ridge Road and 42 Ridge Road, and identified as Town of
Lexington Assessors Map 61 Lot 57G, and Assessors Map 61, Lot 57F (the "Property"):
1. To approve the acceptance of gift of the Property by Deed from David E. Burns, Trustee of
Debco Properties Development Realty Trust to the Town of Lexington Conservation
Commission, which acceptance of gift was approved by Vote of the Town of Lexington
Conservation Commission on December 10, 2018; and
2. To authorize the Town Manager to take all actions on behalf of the Town that are reasonably
necessary, in the judgment of the Town Manager, to complete the acquisition of the Property by
the Town in accordance with the applicable Conservation Commission vote, including without
limitation signing closing forms and documents as well as settlement statements.
Vote Town Office Building
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the revised
Town Office Building hours for the offices at 1625 Massachusetts Avenue to be Mondays,
Wednesdays and Thursdays 8:30 AM to 4:30 PM; Tuesdays 8:30 AM to 7:00 PM and Fridays
8:30 AM to 1:00 PM.
December 17, 2018
Page 9 of 11
Visitors Center Update—TemporarySpace
Staff has reviewed three options for the temporary headquarters for the Visitors Center, which
include trailers (for both the Visitor's Center and Public Restrooms), use of the genealogy room
at Cary Memorial Library, or renting existing space near the current Visitors Center. A decision
must be made in the next week to keep the project on track. Staff recommends renting trailers
for both the Visitor's Center and Restrooms.
Mr. Lucente asked if the Historic Districts Commission has expressed an opinion on these
trailers. Mr. Malloy reported that it has not yet gone before the HDC.
Mr. Pato, Ms. Barry, Ms. Ciccolo and Ms. Hai expressed disappointment that existing Town
facilities were not found suitable for the temporary site. Ms. Hai expressed disappointment that
exploration of the Cary Memorial Building was not pursued. Although a vote was not requested,
Mr. Pato and Ms. Barry declined to support the recommendation as presented.
Kerry Brandin, Tourism Committee member, reported that the Committee discussed this
proposal at its November 19, 2018 meeting without coming to a conclusion.
Fred Johnson, liaison to the Tourism Committee from the Center Committee, said that, after
several discussions, the Center Committee voted unanimously to support the staff
recommendation in order to keep Visitor Center pedestrian traffic on the current site.
Electric Vehicle Charging Station Agreement
Mr. Malloy presented three agreements between Eversource and the Town for the installation of
the EV Charger Stations in Town parking lots. The first agreement is the Site Host Agreement
which basically states that, as the property owner, the Town agrees to host the charging stations
for at least 5 years; the second is the Easement for Electric Service which allows Eversource to
run the electric lines to the Charging Units; the third is the Site License Agreement which allows
Eversource to install the infrastructure.
EV charging stations were discussed at a previous Selectmen's meeting and Town Counsel has
reviewed the agreements. Mr. Malloy cannot sign the agreements until Town Meeting votes the
exact appropriation (estimated to be approximately $8,000 per unit). Ms. Barry emphasized that
the Town Meeting motion should be made very clear what is being requested.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the Town
Manager to execute the Site Host Agreement as presented, Easement for Electric Service and
Site License Agreement as presented or as may be amended by Town Counsel for five (5)
electric vehicle charging stations subject to Town Meeting appropriation and Historic Districts
Commission approval.
Vote on AFSCME Building Maintenance, Local 1703 Contract
Ms. Barry was recused from this item as her husband is employed by the Town of Lexington.
Ms. Ciccolo performed the duties of Chair.
December 17, 2018
Page 10 of 11
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the contract
between the Town of Lexington and AFSCME Local 1703 Building Maintenance Division for
FYI 9-21 and further to authorize the Town Manager to execute the MOU as presented.
Review Parcel Transfer Request 0 Hillcrest Avenue, Parcel 20-193
Mr. Malloy reported that he believes there is a value to the Town to retain ownership of the
parcel as there is a sewer line running through it and because of its low value, shape and size.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 decline the request for
the Town to sell 0 Hillcrest.
Annual License Renewals
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
license renewals as presented,noting remaining paperwork to be submitted in several cases.
Elect Board of Selectmen Vice Chairman
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to elect Doug Lucente
Vice-Chairman of the Board of Selectmen.
Selectmen—Committee Re-Appointments/Resignatio
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Paul
O'Shaughnessy as a Full Member on the Historic Districts Commission representing LACS for a
term to expire December 31, 2023.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Mark
Connor as an Associate Member on the Historic Districts Commission for a term to expire
December 31, 2023.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the
resignation of Michelle Ciccolo from the MassPort Community Advisory Committee and
MAGIC, effective immediately.
Discuss Board of Selectmen Name Change Proposal for 2019 Annual Town Meeting
Ms. Hai requested that the Board of Selectmen consider changing references to "Selectmen" to
"Select Board" throughout official town documents and that the Board be referenced as the
Select Board. Ninety municipalities in Massachusetts have already made this change.
Mr. Malloy reported that Town Counsel has provided three different articles for Town Meeting,
in the event that the Board approves the initiative. 1) amend the Selectmen-Town Manager Act;
2) amend the General Bylaws; and 3) amend the Zoning Bylaws.
The Selectmen reached consensus to move this matter forward to Town Meeting.
December 17, 2018
Page 11 of 11
Consent A end
• Approve One-Day Liquor License—Cary Memorial Library
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a One Day
liquor license for the Cary Memorial Library Foundation to serve wine,beer and liquor on
Saturday, March 23, 2019 from 7:00 p.m. to 11:00 p.m. for the purpose of their 150th
Anniversary Gala- Fundraiser being held at the Cary Memorial Library, 1874 Massachusetts
Avenue.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 11:35 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
January 7, 2019
Page 1 of 5
SELECTMEN'S MEETING
Monday, January 7, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:32 p.m. on Monday,
January 7, 2019 in the Selectmen's Meeting Room of the Town Office Building. The Board
immediately entered Executive Session under Exemption 3: to discuss strategy with respect to
collective bargaining—Police Superior Officers union; and under Exemption 6: to consider
purchase, exchange, lease, or value of real property—Edison Way parking spaces owned by the
Lexington Historical Society. Upon exiting Executive Session, a short recess was called and
Open Session reconvened at 7:05 p.m. Present were Selectmen Ms. Barry, Chair; Mr. Pato; Mr.
Lucente; and Ms. Hai. Also present were Mr. Malloy, Town Manager; Ms. Axtell, Assistant
Town Manager; and Ms. Siebert, Recording Secretary.
Selectmen Concerns and Liaison Reports
Ms. Hai reported:
• The Lexington Human Rights Committee has selected the theme of"Dismantling White
Privilege and Institutional Racism in Lexington and Beyond: The Struggle for Racial
Justice" as the subject of the Martin Luther King, Jr. Day community conversation about
race. The HRC seeks additional volunteers to facilitate small group discussions at the
event about building more equitable communities.
• The Munroe Center is currently enrolling for their winter programs. The February camp
theme is "The Roaring Twenties"; the Art Span Maker Space Series will begin on
January 19, 2019. Information about the programs is available on the Munroe Center
website.
Ms. Barry reported:
• As of January 1, 2019, the Town Office Building hours have changed. All departments in
the building will be open Tuesday nights until 7 p.m. and closed Friday after 1 p.m.
Monday, Wednesday, and Thursday hours remain as before, 8:30 a.m. to 4:30 p.m.
• The Board joined members of the Fire Department and others in the community for the
ground-breaking of the new Fire Department headquarters, held on the morning of
January 7, 2019 at 45 Bedford Street. The new headquarters should be completed within
18 months.
Mr. Lucente reported:
• The next Mental Health Summit meeting with the Board of Selectmen and School
Committee will take place on January 14, 2019 at 7:15 p.m. in Estabrook Hall.
Town Manager Report
Mr. Mallow reported that the new Public Information Officer, Sean Dugan, will begin work
January 22, 2019.
January 7, 2019
Page 2of5
Public Hearing—Transfer of Liquor LicenseBertucci's
Ms. Barry opened the Public Hearing at 7:09 p.m.
All the necessary paperwork for the transfer of liquor license has been received. The proposed
manager of record is James Ross.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the
application for a transfer of the all alcoholic beverages restaurant liquor license from Bertucci's
Restaurant Corporation d/b/a Bertucci's Brick Oven Pizza to Bertucci's Restaurant, LLC d/b/a
Bertucci's.
Ms. Baily Closed the Public Hearing at 7:11 p.m.
Detennination on Tree Hearing for 223 Grove Street
Dave Pinsonnault, DPW Director, and Chris Filadoro, Tree Warden, reported that an agreement
has been reached with the owner/developer of 223 Grove Street to replant trees as indicated by
the Tree Bylaw. The developer will replace 10 removed trees with 26 3-inch caliper trees with a
selection of species listed in the Large Shade Tree catalogue. 13 of the trees will be planted on or
near 223 Grove Street property; the other 13 will be planted in the Town right of way in the
Grove Street/Turning Mill area. The developer will water and maintain the trees and provide the
Town with a warrantee for one year. The Tree Committee has submitted a letter expressing
satisfaction with the terms of the agreement.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adopt the
Superintendent of Public Grounds/Tree Warden's recommendation on mitigation on the tree
hearing related to Liberty Ridge Development as per the attached memorandum dated 12-24-18.
Discuss Residential Tax Exemption Proposals for 2019 Annual Town Meeting
Mark Anderson, Ad hoc Residential Exemption Policy Study Committee Chair,provided an
update on the work of the Committee as it nears completion. Mr. Anderson said that the primary
reason for the update is to determine whether the Board of Selectmen will choose to submit a
warrant article to Annual Town Meeting 2019 regarding residential tax exemption and if so, the
process and timeline for that submission.
Mr. Anderson reported that to date, the Committee has conducted two Public Hearings; had
roundtable discussions with Real Estate Brokers and Housing Experts, consulted with Assessors
in neighboring towns, and conducted a survey that garnered 1475 responses from Lexington
residents. The Committee is currently drafting a final report in January/February 2019 and
recommends meeting jointly with the Board of Selectmen once the report is complete to discuss
the findings due to the complexity of the subject matter. Mr. Anderson also reported that the
results of the survey are worth sharing in some fashion.
Mr. Lucente said, without understanding the Committee's findings, it is hard to recommend
going forward to Town Meeting as soon as this spring. Ms. Hai agreed that waiting seems best,
noting that the Committee itself has not been able to recommend which aspects of a possible
January 7, 2019
Page 3 of 5
exemption should be adopted. Mr. Pato also recognized that the complexity of the matter, saying
it bears further consideration and community conversation prior to presenting the concept to
Town Meeting. Ms. Barry agreed that timing is too short to be prepared by Annual Town
Meeting 2019.
Mr. Anderson confirmed that the Selectmen support deeper consideration for the two means-
tested exemption concepts the Committee suggested. The Committee will include this in the final
report. Mr. Lucente said that he would like details about who benefits, who does not benefit, and
how the exemptions would be paid for. Ms. Hai asked for information about successful adoption
of residential tax exemptions in other communities.
Ms. Barry and Mr. Anderson will confer about when to hold the Joint Meeting. Ms. Barry stated
that if the scope of work of the Committee needs to be amended, the Board is open to making
that change.
David Kanter, Precinct 7 Town Meeting member, recommended that the Committee give a status
report of its work at Annual Town Meeting 2019.
2019 Annual Town Meeting—Review Potential Articles
The list of approximately 42 articles, including 25 financial articles, 11 general articles, and 6
zoning articles for Annual Town Meeting 2019 were reviewed. The Board will continue to
discuss the 2019 Annual Town Meeting warrant at subsequent meetings until it is anticipated to
be voted on at the end of January.
Review and Approve Minuteman Commuter Bikeway Snow Removal Policy
The policy on snow removal from the bikeway has been updated to reflect current practices. The
DPW and the Bikeway Committee discussed and agreed to the changes in December 2018.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adopt the revised
Commuter Bikeway Plowing Policy as revised, to be dated January 7, 2019.
Review and Approve Status Letter to Department of Telecommunication—RCN Contract
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the letter to
the MA Department of Telecommunications and Cable reporting the Town's licensing efforts for
the RCN cable license; and further approve that this letter be signed by the Chair.
Board of Selectmen Goals
The Board discussed the process by which the Board's annual goals-setting has taken place in
the past and what changes might streamline the process. It was agreed that an off-site location
and a facilitated meeting would be beneficial. Mr. Pato said he would like to have LexMedia
record the dialogue so the video can be used for reference during the year.
January 7, 2019
Page 4 of 5
Mr. Kanter, Precinct 7 Town Meeting member, asked that the Board not be circumspect about
how it communicates its goals to the boards and committees, saying the Town relies heavily on
volunteer power and that committee members need to feel valued.
Mr. Malloy will offer a proposal for how to proceed at a future meeting.
Mr. Pato reviewed his assessment of several of the Selectmen's FY19 goals, noting that
significant progress has been made in specific cases.
Annual License Renewals
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the annual
license renewals as presented.
Board of Selectmen Committee Liaison Discussion
The Board discussed the management of the open Board of Selectmen liaison/member seats
formerly held by Michelle Ciccolo. Ms. Hai suggested that where Ms. Ciccolo was assigned as a
voting member (MAGIC, MassPort Committee, and Policy Manual Committee)those seats be
filled and that the liaison roles be addressed on an as needed, case-by-case basis. Ms. Hai
volunteered to serve as liaison to MAGIC meetings. Ms. Barry volunteered to cover the Policy
Study Committee. Members of the community will be interviewed for the MassPort Community
Advisory Committee seat.
These appointments will be posted on a future agenda.
Consent A eg nda
• Water& Sewer Commitments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve Water &
Sewer Commitments Water& Sewer commitment section 3 FY19 for $4,973,574.51; Water&
Sewer commitment section 2 FY19 for $2,622,572.81; Water& Sewer commitment section 1
FY19 for $2,392,744.80; Water& Sewer commitment Oct 2018 Cycle 9 for $379,748.85; Water
& Sewer commitment Nov 2018 Cycle 9 for $225,541.75; Water& Sewer commitment Oct
2018 Finals for $60,386.33; and Water& Sewer commitment Nov 2018 Finals $12,289.02.
• Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release
the minutes of the October 22, 2018 Budget Summit, including non-substantive amendments;
and to approve but not release the Executive Session minutes of October 29, 2018 and November
19, 2018.
0 Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day
liquor license for Fay Hannon to serve beer&wine on Wednesday, January 9, 2019 from 6:00
January 7, 2019
Page 5 of 5
p.m. until 8:00 p.m. for the purpose of an Art Show at the Munroe Center for the Arts, 1403
Massachusetts Avenue.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the request
for a one-day liquor license for Spectacle Management to serve beer&wine on Thursday,
January 24, 2019 from 6:00 p.m. until 9:00 p.m. for the purpose of the Lexington Chamber of
Commerce Annual Gala at Cary Memorial Building, 1605 Massachusetts Ave.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the request
for a one-day liquor license from Grand Lodge of Masons to serve beer, wine and alcohol on
Saturday, January 26, 2019 from 5:00 p.m. until 7:00 p.m. for the purpose of their Golden Gavel
Awards at the Scottish Rite Masonic Museum, 33 Man-ett Road.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the request
for a one-day liquor license from Maria Hastings Elementary PTO to serve beer, wine and
alcohol on Saturday, March 9, 2019 for the purpose of their fundraising event at Cary Memorial
Building, 1605 Massachusetts Avenue.
• Approve and Sign Proclamation—Cary Memorial Library 150 Anniversary
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to sign a proclamation
to commemorate the 150th Anniversary of the Cary Memorial Library.
Ad,ourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 8:50 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
SELECTMEN'S MEETING
Monday, January 14, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:00 p.m. on Monday,
January 14, 2019 in the Selectmen's Meeting Room of the Town Office Building. The Board
immediately entered Executive Session under Exemption 3: to discuss strategy with respect to
collective bargaining—Update DPW AFSCME Union. Upon exiting Executive Session at 6:15
p.m., a short recess was called and Open Session reconvened at 6:19 p.m. Present were Ms.
Baily, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai. Also present were Mr. Malloy, Town
Manager; Ms. Axtell, Assistant Town Manager; and Ms. Siebert, Recording Secretary.
2019 Annual Meeting
Presentations: Update on the following Citizen Petition Warrant Articles:
• Amend Bylaw to Reduce or Eliminate Polystyrene Food Serviceware and Packing and;
Amend Bylaw to Reduce or Eliminate Single-use Plastic Beverage Straws and Plastic
Stirrers
Lin Jensen and Cindy Aren, PTO Green Team coordinators; high school students; and members
of Girl Scout Troop 65411 presented information about two 2019 Annual Town Meeting
Warrant citizen articles. The objective of the articles is to stop the distribution and sale of single-
use polystyrene,plastic straws and plastic stirrers.
Ms. Hai and Mr. Pato said they were generally supportive of the initiative but emphasized it
would be important to reach out to local businesses, and to other municipalities that have adopted
the ban, to gather feedback well before Annual Town Meeting
Ms. Barry said she is concerned about smaller, non-chain businesses and the ability for them to
adapt if the initiatives pass. Ms. Jensen said businesses would have a period of time to adapt, as
well as the ability to apply for extensions if needed.
Mr. Lucente said the more visuals the group can supply, and the more alternative products that
can be identified, the easier it will be for people to understand the materials that would be
affected. He asked that the group directly contact the Lexington Retailers Association about the
initiative, as well as the Chamber of Commerce. He asked that the Team be clear on what the
bylaws would mean.
• Amend Zoning Bylaw to Reasonably Regulate Land Uses Protected by MGL c. 40A s.3
(Dover Amendment Uses)
Jeanne Krieger, 44 Webster Road,presented information about the article that seeks to consider
an amendment of the Zoning Bylaw to apply reasonable regulation of uses on currently exempt
properties via a limited site plan review. She stipulated that the site plan review would not be
used to deny use, but instead to establish standards by providing a Public Hearing and a Planning
staff review process.
Ms. Krieger said she is scheduled to meet informally with the Planning Board on January 23,
2019 and he formal Public Hearing is scheduled for February 13, 2019; the South Lexington
Civic Association will hold a meeting to seek input at the Lexington Community Center on
February 7, 2019.
Ms. Hai asked if the bylaw is able to cover lighting as this is a concern she has heard repeatedly
from residents. Mr. Krieger said that MGL. c 40A s.3 (the Dover Amendment) explicitly lists six
elements that do not include lighting and signage. Informally however, during site plan review.
agreements about signage and lighting are often reached.
Mr. Pato said that finding a way to have a public dialogue without constraining use is a positive
approach to gain better control.
Ms. Barry asked what groups Ms. Krieger intends to reach out to. Ms. Krieger said she is
reaching out to groups that are currently considered exempt such as: schools, churches, farms.
Ms. Barry will provide contact information for the Lexington Interfaith organization.
Mr. Lucente said his one concern is that there might be unintended consequences but he
otherwise sees the initiative as well-thought out and well-intended.
David Kanter, Precinct 7 Town Meeting member, asked what would happen in a limited site plan
review if a conflict could not be resolved. Ms. Krieger said the Planning Board has a blueprint
for how to conduct a limited site plan review and dialogue allows the parties to reach an
agreement since the permitted use is never in question.
• Board Discussion- Review Potential Articles
The Selectmen and Ms. Axtell reviewed the list of articles, noting that some have moved to
another place in order since the last review.
Discuss CPA Initiatives: Mr. Pato reported that the Community Preservation Committee recently
voted on the projects that are eligible for CPA funding; the Committee will meet again on
January 17, 2019 to assign recommended amounts to each project. Mr. Pato said there had been
an inconclusive debate about how to prioritize the projects since anticipated FY20 funding is
unable to satisfy demand as it is currently known. One point of debate is whether to eliminate the
Center Streetscape and Battle Green projects from the FY20 list; the remainder of the projects all
received support for either full or partial funding, including the Minuteman High School
Intermunicipal athletic fields project, but only for a fraction of the requested total.
Bob Pressman, CPC member but speaking as an individual, said that one concern is the
proportion of CPA funds that must be used for debt service. Mr. Pato added that the CPC will
discuss a debt service policy and debt ceiling at the upcoming meeting.
Citizen articles and staff presentations will continue in the coming weeks. Ms. Barry noted that
the Annual Town Meeting 2019 warrant will be reviewed in draft form at the Selectmen's
meeting on January 28, 2019 and voted on February 4, 2019.
Selectmen Committee Appointments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Suzie Barry
as a member of the Policy Manual Committee for a two-year term to expire March 31, 2020.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Jill Hai as
Lexington's Selectmen representative to The Minuteman Advisory Group on Interlocal
Coordination (MAGIC) for the one-year term expiring June 30, 2019.
Ad,ourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 7:05 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
SELECTMEN'S MEETING
Monday, January 28, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:03 p.m. on Monday,
January 28, 2019 in the Selectmen's Meeting Room of the Town Office Building. The Board
immediately entered Executive Session under Exemption 6 to consider the value of real property
Minuteman High School Recreation Fields, 758 Marrett Road. Upon exiting Executive Session
at 7:02 p.m., a short recess was called and Open Session reconvened at 7:08 p.m. Present were
Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai. Also present were Mr. Malloy, Town
Manager; Ms. Axtell, Assistant Town Manager; and Ms. Siebert, Recording Secretary.
Selectmen Concerns and Liaison Reports
Ms. Hai:
• Keeping with the Selectmen's goal to review the charge of Boards and Committees, Ms.
Hai said she and Mr. Pato will meet to discuss merging the committee charges of the
Sustainable Lexington Committee and the Energy Conservation Commission. Affected
parties are amenable to the concept of merger. The topic will come before the Selectmen
at a future meeting.
Ms. Barry:
• The 150'1' anniversary of Cary Memorial Library was celebrated on Sunday, January 27,
2019. Mr. Barry reported that the event was well-attended. A gala will take place in
March. Tickets are available on the Library website.
Mr. Lucente:
• The Tourism Committee is working on a revised advertising policy for the Liberty Ride
trolley; the Selectmen will receive a presentation of recommendations at a future
meeting.
• The Town Celebrations Committee is having a Patriots' Day 2019 stakeholders meeting
on Thursday, January 31, 2019.
• The Human Services Committee continues to spread the word about the Town's newly
contracted William James Interface mental health referral service.
Town Mana eg r Report
• Mr. Malloy introduced Public Information Officer, Sean Dugan, who started in the
newly- created position on January 22, 2019.
Grant of Location for Underground Electric to Service Liberty Ridge
Maureen Carroll, Eversource Representative,presented a request from NSTAR Electric
Company d/b/a EVERSOURCE ENERGY for the purpose of obtaining a Grant of Location
to install approximately 6.5 feet of conduit in Grove Street. The reason for this work is to
provide electric service to a new residential development on Grove Street called Liberty Ridge.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to grant pennission
to NSTAR Electric Company d/b/a EVERSOURCE ENERGY to construct, and a location for,
such a line of conduits and manholes with the necessary wire and cables to be located under the
public way on Grove Street northeasterly from pole 85/65, opposite McKeever Drive, a distance
of 6.5 + or- feet of conduit.
Presentation-100th Anniversary of the Ending of WWI Event
George Gamota and Barry Cunha, Lexington Historical Society members, provided a recap of
events held in remembrance of the End of WW1. The Selectmen were presented with a copy of
a commemorative booklet marking the variety of events the Historical Society organized.
Request from the Lions Club for the 63rd Annual Carnival
Mr. Lucente recused himself from the discussion because he is on the board of the Lexington
Lions Club.
Colby Crogan, Lexington Lions Club President, asked for permission for the Lions Club to hold
its annual 01 of July Carnival at Hastings Park. Set-up would take place on Monday July 1,
2019; the Carnival would be held from Tuesday, July 2, 2019 to Saturday, July 6, 2019;
breakdown and clean-up is scheduled on Sunday, July 7, 2019 to be completed by 7:00 p.m.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the request
of the Lions Club to hold the July 4th Carnival from Tuesday, July 2, 2019 to Saturday, July 6,
2019 with the times as requested in the Lions Club letter dated January 23, 2019
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the request
of the Lions Club to have lighting turned on until 11:30 p.m. from Monday July 1st through July
6, 2019.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve a fireworks
display on Wednesday, July 3, 2019, at approximately 9:30 p.m., subject to approval of the
fireworks vendor and necessary safety precautions required by the Fire Department.
FY2020 Preliminary Budget and Financing Plan
Mr. Malloy, Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; and Jennifer
Hewitt, Budget Officer, presented the preliminary FY2020 Operating and Capital Budget
recommendations.
The FY2020 budget is balanced. Revenue sources are projected to total $229,136,434, a
$8,011,622 change over FY2019. The recommended expenditure totals $229,136,434, a
$8,029,397 change over FY2019,
Mr. Malloy highlighted a set-aside new line item in the summary: "Transition Free Cash Out of
Operating Budget" for $700,000. He noted that the FY2019 Operating budget included $3.7M in
Free Cash but he recommends that the Town reduce its reliance on one-time revenue use in the
Operating budget and make the shift incrementally over the next 5 years.
A second set-aside line item, "Appropriate from Capital Stabilization Fund" for $69,000, is
expected to be eliminated in the coming weeks.
Mr. Malloy noted two new anticipated sources of revenue: a 6% short-term rental room tax, from
Airbnb-type properties, in the form of Local Receipts from the State; and a fee from third party
reviews of proposed residential development and the effects on abutting properties.
Mr Malloy said for FY2021 he will recommend the creation of an Enterprise Fund using an
additional development fee. The Fund will assist the Town with stormwater management costs
and National Pollution Discharge Elimination System (NPDES) compliance.
Mr. Malloy noted several recommended expenditures that furthered identified Selectmen goals:
Police Station Facility Construction Funds (Goal 3): $25,651,792; Pedestrian, Bicycle and
Vehicle Safety on Town Roads (Goals 7 and 10): $9,273,880; Collaboration with Minuteman on
Recreation Fields (Goal 1) $4,900,000; Cemetery Building Construction and Review of
Crematorium (Goal 12) $2,800,000; Community Mental Health Programs (Goal 10) with funds
from the School Department budget in FY2020.
Mr. Malloy presented breakdown summaries of budget allocations and shared expenses for
FY2020. He recommended that $1,885,486 be appropriated into the Reserve Fund for Post-
Employment Benefit and $1,600,000 into the Reserve Fund for Capital Stabilization. On the
subject of Debt, Mr. Malloy stated that,by using funds from the Capital Stabilization Fund, the
Residential Tax impact of the FY2020 budget will be between 3.2% and 3.7%. Excluded Debt
Service for FY2020 is projected to be $11.3M (net).
Continuing policy issues center around: the Capital Stabilization Fund; OPEB; unallocated
revenues for contingencies; Hartwell Avenue re-development; Personal Property New Growth;
reduction of Free Cash use for the Operating budget; reduction of debt service reliance for
Capital projects; and a re-evaluation of the Liberty Ride.
Some key upcoming dates in the pre-annual Town Meeting budget process include: February 22,
2019: approval of final recommended Operating and Capital Budget; March 1, 2019: distribution
of Selectmen's recommended budget to financial committees/town meeting members; April 1,
2019: earliest date Town Meeting will consider financial articles.
The Selectmen and Mr. Malloy reviewed edits to be made to the document.
Mr. Lucente asked Mr. Malloy to check into why Lexington appears to be receiving a lower
Cherry Sheet increase than comparable communities.
Mr. Lucente asked why Health Insurance costs under Shared Expenses are relatively small at
.77%. Ms. Hewitt and Mr. Malloy said percentage projections are based on actual FY2019 GIC
premium costs and the enrollment base is being reset to a lower number of subscribers.
Mr. Pato noted that there is a Citizen's Petition article that asks the Town to fund a Sustainability
Director, which relates to Selectmen's Goal#8. He asked how funding this position would be
handled.
Mr. Pato said he prefer not to move the $1M in unallocated funds for possible use into the
Stabilization Fund for the time being. He would also like the Town to consider not taxing
residents to the full extent possible, as a way of providing some tax relief. Mr. Pato agreed with
the approach of lowering the Health Care subscriber base to a number closer to historical trends.
Ms. Hai asked if the new residential permit review fee was limited to groundwater assessment or
if other concerns would be included. Mr. Malloy said the fund provides support for a third-party
engineering review and will include a bigger checklist, although Tree Bylaw compliance has not
been considered as yet.
Ms. Hai said she would like to make progress on Town-wide Master Planning in order to be in
sync with the Schools' Master Plan initiative.
Ms. Hai asked for an overview of the Program Improvement Requests (PIRs) that Mr. Malloy
has not recommended in the White Book budget. She also noted that the Westview Cemetery
project has, before now, been slated to be self-funding, not as a General Fund debt-funded
project. Mr. Malloy said that the PIRs are rated on a system by the Senior Management team,
which informs the Town Manager's budget priontizations. Ms. Kosnoff said the Westview fee
increase revenue will be split into the General Fund and into the Revolving Fund. The debt
service for the project will be paid for out of the General Fund.
Mr. Malloy said that bonding agencies want to see communities make progress toward funding
their OPEB liability, even if they are, like Lexington, close to fully funding the pension program.
In 2025, the payments that have gone into the pension can be redirected to OPEB to make faster
progress.
Ms. Barry asked that the sidewalk allocations be clarified in the budget to avoid confusion. Ms.
Barry also asked how funding for the mental health initiative would move forward. Mr. Malloy
said the Town and School staffs would meet to discuss the funding; Joint meetings of the Board
of Selectmen and School Committee are also planned for twice a year to keep the issue in the
forefront.
Ms. Barry asked about the reference to grant funding under the Center Streetscape project
description. Mr. Malloy said that there may be funds available under the Mass Works program. If
Town Meeting funds the project, but construction is postponed for a year, the grant application
can be submitted,possibly for the whole cost. The timing for debt would be more advantageous
as well if the project were postponed. Mr. Pinsonnault stated that, if the project waits a year, it
would still be completed by November 2024.
Ms. Barry asked about how well propane has been able to heat the temporary Fire Headquarters
apparatus tent. Mr. Malloy said costs have been higher than anticipated, due to cold weather, but
there were few alternatives since the tent cannot be insulated. Additional portable heaters are
being used but the result has been imperfect. Mr. Malloy said he would talk to other senior
management members about possible garage locations. There are adequate funds in the budget to
pay the higher heating costs.
David Kanter, Capital Expenditures Committee, noted that the FY2020 Town and School
budgets both use all their allocations, unlike prior years. He asked if anything had
philosophically changed with the budgeting process. He asked further if Town Meeting must
accept the 6% short-term rental tax. Mr. Malloy said Town Meeting does not have to formally
accept the tax but another 3% on top of the 6% is allowable; there are no plans to bring the 3%
question to Town Meeting at this time.
Review and Approve 2019 Fee Schedule for Recreation/Community Programs
As changes are still being made, this item was postponed.
Annual Town Meeting Discussion—Preview Draft Warrant
Ms. Axtell and the Board reviewed the Annual Town Meeting 2019 articles, malting changes as
warranted.
Visitors Center Design Update
Mike Cronin, Director Public Facilities; and Don Mills, Architect for the Visitors Center project,
provided an update of the design for the new Visitors Center. Mr. Mills said the cost estimate
was updated in early January 2019; including contingency, it totals $4,575,000. The Historic
Districts Commission held a Certificate of Appropriateness hearing on January 3, 2019 and has
scheduled a continuation on February 7, 2019 for follow-up questions; the Permanent Building
Committee will hold its final review meeting on February 14, 2019; bidding is expected to open
on February 28, 2019. Demolition and construction are anticipated between May 2019 and April
2020.
Mr. Mills reviewed the project parameters, which are unchanged. The site plan has been further
developed. The building features (including LEED Silver qualifications), materials, and floor
plans were described. Mr. Mills noted that a construction fence with a dust scrim will encircle
the construction site for the duration of the project.
Ms. Barry asked if it would be possible for construction crews to park within the site,not at the
street meters.
Mr. Mills reported that the Historic Districts Commission is not in favor of using trailers on the
site to be used as a temporary Visitors Center. Mr. Malloy said that the alternative of using the
Cary Memorial Library is not appropriate and that no responses were received to the Town's
RFP requesting use of privately-owned space. Mr. Malloy believes that the Stone Room in the
Cary Memorial Building is a likely viable temporary location. Ms. Barry noted that the use of the
Cary Memorial Building for Early Voting might complicate this plan.
Special Permit Residential Development(SPRD) Ad Hoc Committee Update
Ms. Hai said the SPRD Ad Hoc Committee has met twice so far; another meeting is scheduled
for February 7, 2019. LexMedia taped the second meeting and will tape all subsequent meetings.
Consultants who have worked on similar projects will speak to the Committee to inform its
work. Public outreach sessions are being planned for the spring. Ms. Hai will update the Board
of Selectmen twice monthly.
Ad Hoc Crematory Committee Update
Mr. Lucente reported that the Ad Hoc Crematory Study Committee has had 4 meetings so far
and it is meeting twice a month. The Committee members are looking at issues such as
applicable legislation; building options; operational feasibility; and environmental review. Data
gathering has focused on evaluating the level of need. Faith leaders, area funeral homes, and
other area crematories are the focal points of inquiry. No decisions have been reached to date and
it is unclear whether a recommendation will be made by Town Meeting. More will be known
after the Committee holds its Public Hearing on February 7, 2019 at 7:00 p.m. in Battin Hall in
the Cary Memorial Building. The next Committee meeting is February 6, 2019.
Approve Patriots Day Events
Mr. Lucente was recused as he is one of the submitters of one of the requests.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the Patriots'
Day activities as presented, subject to working out the details with Town Departments.
Accept Terms of the Alan S. Fields Community Enrichment Fund
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to accept with terms of
the Alan S. Fields Community Enrichment Fund that will be managed by the Trustees of Public
Trusts.
Accept Selectmen Committee ResigLiation
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the
resignation of Mark Ferri from the Council of the Arts Committee.
Consent A_eg nda
• Water& Sewer Commitments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve
Water and Sewer commitments for the December 2018 Finals for $6,850.05; and for the
December Cycle 9 for $245,460.62.
• Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve two (2)
requests from the Lexington Historical Society to serve beer at the Tavern Night event being
held at Buckman Tavern, 1 Bedford Street, on Saturday, February 23, 2019 from 6:30 p.m. until
9:30 p.m.; and to serve beer, wine and alcohol at the Wicked Revelry Theatrical Performance
event being held at Depot Square, 13 Depot Square, on Saturday, March 23, 2019 from 7:00 p.m.
to 9:00 P.M.
0 Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release
the minutes of August 20, 2018; October 1, 2018; October 15, 2018; October 29, 2018;
November 13, 2018; and November 14, 2018; and to approve, but not release, the Executive
Session minutes for October 15, 2018.
a Approve and Sign Eagle Congratulation Letter—Nicholas Keim
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to send a letter of
commendation congratulating Nicholas Keim for attaining the highest rank of Eagle in Boy
Scouting
• Approve Request for Water& Sewer Deferral
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the
application for deferral of FY2019 water and sewer payments for the resident of 15 Tucker
Avenue.
Ad'ourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 10:02 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
November 5, 2018
Page 1 of 8
SELECTMEN'S MEETING
Monday, November 5, 2018
A meeting of the Lexington Board of Selectmen was called to order at 6:01 p.m. on Monday,
November 5, 2018 in the Selectmen's Meeting Room of the Town Office Building. The Board
immediately entered Executive Session under Exemption 3 to discuss strategy related to
collective bargaining regarding the hours of work for LMMA and LMEA employees. Upon
exiting Executive Session, Regular Session was reconvened at 6:31 p.m. Present were Ms. Barry,
Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai as well as Mr. Malloy, Town Manager;
Ms. Axtell, Assistant Town Manager; and Ms. Siebert, Recording Secretary.
Selectmen Concerns and Liaison Reports
Mr. Pato reported he had attended the annual Massachusetts Department of Transportation
"Moving Together"multimodal conference at which the new statewide BikePed plan was
presented and a number of Complete Street initiatives were discussed. The BikePed Plan is
available on the MassDOT website.
Ms. Barry reported that she and Mr. Malloy attended the Lexington Interfaith Clergy
Association's vigil at Temple Emunah in remembrance of those killed at the Tree of Life
synagogue in Pittsburg, PA. Ms. Barry and Ms. Hai also attended services at Temple Isaiah and
Temple Emunah in support of the Lexington Jewish community.
Presentation- 2018 STM-1 Warrant Article 9 Petition for Change of Zoning District and Zoning
Map 7 Hartwell Avenue
On behalf of the Russian School of Mathematics, Robert Buckley and Kristine Hung of Riemer
Braunstein, LLP presented a petition with approximately 400 signatures in support of proposed
zoning changes to 7 Hartwell Avenue. The rezoning request is envisioned for presentation to
Special Town Meeting later this month. 7 Hartwell Avenue, is a 1.606-acre parcel bounded by
Hartwell Avenue and Westview Street with entry from Westview Street only. It is currently
zoned as CDPD with a limited number of approved uses that the petitioner asks to broaden to
accommodate educational use; the School is currently located at 24 Hartwell Avenue, an
office/industrial park which Mr. Buckley described as "not ideal." The Lexington branch of the
School currently enrolls over 1,500 students for a tutorial/enrichment program; the founders of
the School have purchased the 7 Hartwell Avenue property.
Mr. Buckley said he brought the rezoning concept to the Planning Board in March 2018 with the
idea of removing the CD designation in order to rely on one of the adjacent zoning designations,
Commercial Regional Office (CRO) and Commercial Management(CM), that allow broader
uses, including schools. Upon closer examination, however, it was discovered that the 3-acre
dimensional requirements of the CRO and the CM zones do not align with 7 Hartwell Avenue's
smaller property size. Mr. Buckley noted that the newly created CSX zone has dimensional
parameters that would be applicable,but the full range of CSX allowed uses do not correspond
with the Town's vision for this area of Lexington.
Mr. Buckley stated that the Town could maintain control over usage because a site plan or
November 5, 2018
Page 2 of 8
Special Permit review would be required if the property was rezoned as CSX. The Russian
School intends to retain the current building footprint at 7 Hartwell Avenue but renovations
would occur inside the building and improvements would be made to traffic circulation within
the site. Mr. Buckley is unsure what external traffic impacts there would be.
Mr. Buckley reported that The Planning Board voted 4-0 in October 2018 to recommend at
Special Town Meeting that the matter be referred back to the Planning Board. Mr. Buckley's
concern about this course of action is the length of time relevant policy decisions are apt to take.
He believes designating 7 Hartwell Avenue as a CSX zone would be a cleaner option but
emphasized that he and his client would be happy to participate in nascent discussions about the
Hartwell corridor, in the event the school is allowed to relocate to 7 Hartwell. In the short term,
his goal is to preserve the ability for the Russian School of Mathematics to remain in Lexington.
Mr. Lucente asked what the long-range plan is for the site. David Paley, Director of Business
Development for the Russian School, stated there is no plan beyond using the site for the School.
Mr. Lucente said the Board needs to balance the larger Hartwell Avenue initiative with the
School's request, although he noted comprehensive changes envisioned for Hartwell Avenue
may not take place for a number of years.
Mr. Pato said he is uncertain if rezoning the parcel to CSX is the right thing to do, given the
variety of uses that might occur in the future and the larger vision for the Hartwell corridor. He
believes the Planning Board's recommendation to continue the discussion is prudent.
Ms. Barry asked about the current status of the building and whether it would be torn down or
renovated. Mr. Buckley and Mr. Paley stated the building is now vacant. Interior renovations
would occur, a playground would be added to the site, and site circulation would be modified.
Ms. Bary cautioned that the playground should be located in the rear of the building as Hartwell
Avenue has a high volume of fast-moving traffic. The majority of activity at the School occurs
on the weekend between 9 a.m.-6 p.m.; weekday evening classes also take place from 3-9 p.m.
About 1000 of the 1500 students come from Lexington. Parents bring students to the site;
approximately 30% carpool.
Ms. Ciccolo said she sees potential synergy between this proposal and the overall Hartwell
Avenue concept since the School would bring people to the area on weekends and help support
amenities during times when workers are absent. There are also some shared parking
possibilities,potentially with the Beth Israel satellite location, and the site is near public
transportation. However, Ms. Ciccolo expressed concern about some of the uses allowed within
the CSX zone that would not be advantageous, especially at the highly-visible gateway/corner to
the Hartwell corridor. Mr. Buckley suggested a restrictive covenant be placed on the property so
that some of those allowed uses would require approval.
Ms. Hai agreed with the sentiments expressed. She believes that the Russian School is a good fit
for the Lexington community but is unsure whether rezoning the property as CSX with a
covenant restriction or finding a separate solution is the right way to proceed.
Mr. Lucente noted that, before bringing this question to Town Meeting, a variety of issues, such
as the details of a covenant, should be negotiated. Since Special Town Meeting starts in a week,
November 5, 2018
Page 3 of 8
he believes the petitioner's request would not prevail if it is brought at this time. Mr. Lucente
emphasized that no one on the Board feels negatively toward the School. Mr. Buckley said he is
concerned about the School's ability to remain in town but believes the Board has provided
valuable feedback and a willingness to continue the discussion. He said he would discuss the
way forward with his client.
Dawn McKenna, Precinct 6 Town Meeting Member, asked if the property would be taken off the
tax rolls once it becomes a school. Mr. Malloy said the School is for-profit and would therefore
pay property taxes.
Public Hearing HOME Program Annual Action Plan Amendment
Ms. Baily opened the Public Hearing at 7:05 p.m.
Liz Rust, Regional Housing Services Office; and Caileen Foley, Executive Director of the
Lexington Housing Authority(LHA), presented details of the Home Program amendment that
requests Board approval to use funds for an expanded scope of work to be done at the LHA-
owned units at Pine Grove.
Ms. Rust noted that, starting in FYI 9, a new administrative requirement specifies that a grant
agreement is necessary between the City of Newton, MA and the Town of Lexington, MA before
any funds are expended. Ms. Rust will return at a later date to ask the Board to sign the
agreement.
Upon motion duly made and seconded, the Board voted 5-0 to approve a substantial amendment
to the HOME Annual Action plan to direct the HOME funds to the Pine Grove project; and
further to approve the HOME funding of the Pine Grove Project of$87,722 authorizing the
Town Manager to sign the HOME Funding Agreement, and further to approve the use of the
HOME Affordable Housing Restriction to be signed by the LHA and the Town Manager.
Ms. Barry closed the Public Hearing at 7:10 p.m.
Selectmen—Committee Appointments
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Susan
Myerow to the Town Report Committee for a one-year term to expire September 30, 2019.
Upon motion duly made and seconded, the Board of Selectmen moved to appoint Charles
Wyman to the Sustainable Lexington Committee for a three-year term to expire September 30,
2021.
Battle Green RequestTransgender Day of Remembrance
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
LexPride and First Parish Church request to use the Battle Green for the purpose of holding a
vigil for the Transgender Day of Remembrance on Sunday,November 18, 2018 from 12:30 p.m.
to 2:00 p.m.
November 5, 2018
Page 4 of 8
Review and Approve FY2018 Board of Selectmen Annual Report Submission
Revisions have been made as discussed at a prior meeting.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Board
of Selectmen's FYI Annual Report, as presented.
Consent Agend
• Proclamation—Employee Recognition Day
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to sign the
proclamation for Employee Recognition Day, which is on Tuesday, November 27, 2018 from
2:30 p.m. until 3:30 p.m. in the Cary Memorial Building. Employee Recognition Day will honor
all Town Employees and will recognize those employees with 10, 15, 20, 25, 30, 35 and 40 years
of service.
• Approve One-Day Liquor License
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a one-day
liquor license request from the Munroe Center for the Arts to serve wine for the purpose of a
Staff Appreciation event being held on Thursday, December 13, 2018 from 5:30 p.m. to 8:30
p.m. at Munroe Center for the Arts, 1403 Massachusetts Avenue.
Special Permit Residential Development Zoning Bylaw Amendment Committee- Appoint
Members and Designate as Special Municipal Employees
Upon motion duly made and seconded, the Board voted 5-0 to appoint Scott Cooper, Matt
Daggett, Heather Hartshorn, Joyce Murphy, Richard Perry, Taylor Singh and Betsey Weiss as
members of the Special Permit Residential Development Zoning Bylaw Amendment Committee
and designate members as Special Municipal Employees. Ms. Hai reported there had been a
strong field of applicants.
Upon motion duly made and seconded, the Board voted 5-0 to appoint Jill Hai as Board of
Selectmen Member to the Special Permit Residential Development Zoning Bylaw Amendment
Committee; and further to appoint Richard Canale as Planning Board Member to the Special
Permit Residential Development Zoning Bylaw Amendment Committee.
Joint Meeting Board of Selectmen and Historic Districts Commission Regarding 2018 STM-1
Discussion Article 5 Appropriate for Hosmer House Reuse StudX
• See separate minutes document.
Following the Joint Meeting, the Board took a short recess and resumed order at 8:18 p.m.
Board Discussion Regarding STM 2018-1 Warrant Article 8 Establish and Appropriate To and
From Specified Stabilization Funds
November 5, 2018
Page 5 of 8
Mr. Malloy asked the Board to consider whether to recommend the transfer of:
• $45,004.00 into the Capital Stabilization Fund, which is a transfer of surplus revenue
from new growth into the Capital Stabilization Fund(CSF);
• $94,070.36 into the Transportation Demand Management/Public Transportation
Stabilization Fund. This transfer includes a one-time payment of$37,500 from Pinnacle
Park and annual mitigation payments from other MOU's.
• $4,766.00 into the Transportation Management Overlay District Stabilization Fund. This
transfer is the first mitigation payment for the 3 Maguire Road MOU.
• Whether the Board will vote to establish an Ambulance Stabilization Fund for the
purpose of funding future ambulance purchases under the Town's capital plan. Staff
anticipates the first appropriation into the Ambulance stabilization fund will be funded
by agreed upon mitigation payments in the National Development MOU.
At the October 29, 2018 Board of Selectmen's meeting, Mr. Pato raised concerns about
increasing the tax levy to cover these transfers, based on the Selectmen's stated goal of
preserving affordability for residents and the goal of keeping average property tax increases at or
below 2.5%, not including increases due to debt exclusion.
Mr. Malloy noted that Lexington is now at the end of a 5-year plan during which finances were
deployed in a specific, agreed-upon way. The question Mr. Pato raises is a valid one that needs to
be examined but without having a larger policy debate, Mt. Malloy is hesitant to change course.
Ms. Hai said she, too, leans toward maintaining the status quo until more research has been
conducted. The cycle of Personal Property valuation/depreciation/replacement valuation needs to
be examined. She is concerned about removing one piece of financial practice without knowing
how that would affect the larger context.
Mr. Malloy gave a primer presentation about Proposition 2.5. Personal property values are added
on top of residential, commercial, industrial real estate property values and are added to the tax
base each year, although those values may evaporate by the next year.
Mr. Pato agreed there is a lot to be looked at but two things are clear: New Growth is not like
other property value in that it is transient; and when the Levy is increased because of New
Growth valuations, the elevated tax burden is carried by all other tax classifications once New
Growth valuations evaporate.
He agrees that a long-standing practice/policy should not be changed without a deeper discussion
but he is also not enthusiastic about continuing a counterproductive practice that results a greater
residential tax burden. He would prefer to leave the money in the residents' pockets this year
and not approve the fund transfers to Capital Stabilization and Transportation Demand
Management accounts.
November 5, 2018
Page 6 of 8
Ms. Ciccolo agreed that Mr. Pato's points are compelling but asked at what point the Board
would have the information it needs in order to have a policy discussion.
Mr. Malloy said he has discussed how to move forward with Capital Expenditures Committee
and he recommends that the 100% Center Streetscape design be funded using the current model
but that policy discussion take place before issue of the Streetscape construction debt of$9.3M.
Mr. Lamb said he is unsure if it is possible to appropriate the $650,000 in Article 3 for the Center
Streetscape 100% design from the Capital Stabilization Fund(CSF). Doing so would be counter
to CSF policy to date. If policy were to change in the middle of a fiscal year, and outside the
Summit process, this would further break with past practice. The CSF has also never been used
for not-yet-committed projects, such as the Center Streetscape. He feels that funding Center
Streetscape design and engineering with Capital Stabilization funds would be tantamount to
funding it with debt, in that the CSF is intended to mitigate debt. Mr. Lamb noted that
stabilization funds are generally created as Rainy-Day Funds and are viewed as such by
taxpayers and rating agencies; the long-discussed Center Streetscape project, in his view, does
not qualify as a Rainy-Day event. Finally, much of the CSF has already been targeted for debt
impact mitigation in the coming years. Mr. Lamb reported that the Capital Expenditures
Committee voted 6-0 in favor of the Center Streetscape 100% design project with caveat that it
be funded with cash, not debt, and that no equivalent withdrawals be made from the CSF at this
Special Town Meeting.
John Bartenstein, Appropriation Committee Chair, said he is not personally in favor of taking the
$650,000 in design and engineering funds for Article 3 from the CSF. The question has not come
before his Committee but the group does support staying the policy course now but having the
broader policy discussion to contemplate the bigger questions Mr. Pato raises. The Committee
agrees that the community should receive accurate disclosures about the practical impacts are of
the ways in which New Growth and Personal Property affect the tax base. There is much within
Proposition 2.5 that Mr. Bartenstein termed complex and arbitrary and there are many questions
for deeper discussion.
Mr. Lucente, Ms. Barry, Ms. Ciccolo, and Ms. Hai agreed that staying the course at this time
would be the better course of action but that a deeper policy discussion should take place in the
near future on the matters Mr. Pato has raised.
2018 STM-1 Articles -Positions/Discussion
It was noted that an additional article, numbered 8d: To establish an Ambulance Stabilization
Fund, should be added to the STM-1 Article Positions and Presenters grid.
The Selectmen reviewed their positions. The resulting chart is appended to these minutes.
Approve and Sign Amended Memorandum of Understanding- 55 & 56 Watertown Street
Waterstone and Bridges at Lexington MOU
Ms. Hai recused herself from this discussion as she is a member of the Belmont Country Club,
seller of 55 & 56 Watertown Street.
November 5, 2018
Page 7 of 8
Mr. Malloy reported that the changes recommended at the last Board of Selectmen's meeting
have been reviewed by Town Counsel and amended in the MOU document. Board members said
they support the MOU if the project itself is approved by Town Meeting.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the form of
the Memorandum of Understanding between the Town of Lexington and National Development
subject to Town Meeting approval of the zoning change and all permits being issued by permit
granting authorities.
FYI Tax Rate Presentation
Presenters Ms. Kosnoff, Assistant Town Manager for Finance; Rob Lent, Director of Assessing;
Greg Johnson, Chair of the Board of Assessors; and Ed Grant and Casemir Growblewski, Board
of Assessors members presented information on factors that will affect the determination of the
Fiscal Year 2019 tax rate.
Ms. Kosnoff reported that, at the end of the process, the Board of Selectmen will make four
decisions:
• Select the residential factor(maximum 1.75%);
• Select the Open Space discount(there is no property in this classification in Lexington);
• A residential exemption;
• A small commercial property exemption.
Mr. Johnson provided the detail of this year's rate setting.
Mr. Pato asked if the significantly higher rate increases for Small and Medium Office Buildings;
and Town-wide Retail are due to market rate appreciation. Mr. Lent replied that he changed the
characteristics of the Town-wide Retail classification so that it captures 23 more properties, most
of which were previously uncategorized. Another change is that Retail Condos have been
removed from the Town-wide category.
Ms. Ciccolo asked that two-family houses be broken into a separate category to see how that
distinct group is affected; tax impacts affect rents. Ms. Barry noted that last year's non-
residential rates decreased across the board and this year they will mostly increase, especially if
the maximum 1.75 shift rate is approved. Mr. Johnson explained that commercial values have
risen since last year.
Mark Anderson, Precinct 6 Town Meeting member, asked the Selectmen to considered not
taxing to the allowable Levy limit, calling it an important symbolic step even if the amount itself
is not significant. He encouraged the Selectmen to consider deferring the projects scheduled to
come before the high school project since many see the high school as the priority. He asked if
the Town could produce a model showing what would happen to the Operating Budget if Capital
projects were funded out of Operating instead of by debt exclusion.
November 5, 2018
Page 8 of 8
Ad,ourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 10:25 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
2018 Special Town Meeting Article Selectmen's Positions as of November 05,2018
ARTICLE SPECIAL TOWN MEETING 2018-1 SB JP MC DL JH
2 Amend Zoning Bylaw—Medical and
Recreational Marijuana Y Y Y Y Y
3 Appropriate for Center Streetscape Design Y W Y Y Y
4 Transfer of Property to LexHAB - 18 Rangeway Y Y Y Y Y
5 Appropriate for Hosmer House Reuse Study Y Y Y Y Y
6 Amend FY2019 Operating, Enterprise and CPA
Budgets Y N Y Y Y
7 Appropriate for Prior Years' Unpaid Bills IP IP IP IP IP
8 Establish and Appropriate To and From
Specified Stabilization Funds
a. Capital Stabilization Fund Y N Y Y Y
b.Transportation Demand
Management/Public Transportation
Stabilization Fund Y Y Y Y Y
c.Transportation Management Overlay
District Stabilization Fund Y Y Y Y Y
d.Ambullance Stabilization Fund Y Y Y Y Y
9 Petition for Change of Zoning District and
Zoning Map 7 Hartwell Ave. N N N N N
10 Amend Zoning Bylaw—55 & 56 Watertown
Street(Owner Petition) W W W W R
November 27, 2018
Page 1 of 14
SELECTMEN'S MEETING
Tuesday, November 27, 2018
A meeting of the Lexington Board of Selectmen was called to order at 8:30 a.m, on Tuesday,
November 27, 2018 in the Selectmen's Meeting Room of the Town Office Building. Present
were Selectmen Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai; as well as Mr. Malloy,
Town Manager(late arrival); Ms. Axtell, Assistant Town Manager; and Ms. Siebert, Recording
Secretary. Ms. Ciccolo was absent.
On behalf of the Board, Ms. Barry expressed condolences to the Town of Arlington on the loss
of sitting Selectman Kevin Greeley who served on that Board for 30 years. Mr. Malloy has
contacted Adam Chapdelaine, Arlington Town Manager, to express Lexington's sympathies.
Approve Sewer Bond
Carolyn Kosnoff, Assistant Town Manager for Finance asked for the Board's approval to issue a
zero-interest $390,000 sewer bond which the Town will repay over a period of 10
years. The bond is part of the Massachusetts Water Resources Authority's financial assistance
program, under which the Town is eligible to receive total assistance of$1,560,000, including a
grant of$1,170,000 to be used for various sewer improvement projects.
Mr. Pato asked if there were special terns for this loan since the agreement was not included in
the meeting packet. Ms. Kosnoff stated that the loan was a standard package. The
signed/approved document needs to be returned to the MWRA by Thursday, November 29,
2018.
Mr. Pato said he would prefer to read the agreement before signing. Ms. Hai asked if the contract
had been reviewed by Bond Counsel and/or Town Counsel. Ms. Kosnoff said that Bond Counsel
had reviewed it but Town Counsel had not.
Ms. Barry said the vote would be deferred until later in the meeting to allow time for Board
members to review the agreement. Ms. Kosnoff distributed copies of the document.
Before beginning the budget presentations, Ms. Barry noted that information about department
Capital Improvement Plans (CIPS)was not made available in time for review prior to the
meeting; since that is the case, CIPS for all departments presenting today will be reviewed at a
later date.
FY20 Proposed Budget- Land Use Budget Presentation
Carol Kowalski, Assistant Town Manager for Development; David Kucharsky, Planning
Director; Melisa Tintocolis, Economic Development Coordinator; Karen Mullins, Conservation
Administrator; Jim Kelly, Building Commissioner; Francis Daigle, Health Clerk; and Lorraine
Garrett, Administrative Coordinator presented details of the Land Use, Health and Development
Department budget.
November 27, 2018
Page 2 of 14
Ms. Kowalski presented a level-services budget saying that the FY2020 All Funds department
budget is increasing budget of$2,965,239 is a $65,258 or 2.25% increase from FY2019.
Personal Services are increasing $16,473, or 0.75% and expenses are increasing $31,941, or
4.52%. The General Fund budget of$2,483,658 is a$36,022, or 1.47% increase from FY2019,
with Compensation increasing 0.15%, and Expenses increasing 7.62%.
Pertaining to the Economic Development division, Ms. Kowalski reported there are some policy
questions for the Board about optimal operation of the Visitors Center. Due to a mix-up with
background documentation, the Economic Development division presentation was deferred to a
later time.
A 5-minute recess was called from 8:46 a.m. to 8:51 a.m.
Building and Zoning Division: Mr. Kelly reported that the FY2020 division budget request
reflects a$(18,178), or(2.90)% decrease from the FY2019 appropriated budget. Compensation
decreases by $(18,178) or (3.23)% due to staff turnover. FY2020 Compensation does not include
any estimate of prospective cost of living increases for contracts expiring on or before June 30,
2019. Funds for prospective increases are captured in the Salary Adjustment account within the
Town Manager's budget.
Building and Zoning Division Division Goals for Building and Zoning include: implementing
the transition from the 8t1' edition of the Massachusetts State Building Code to the 9th edition;
training local contractors and designers by highlighting changes in the new code as well as the
changes in the zoning bylaw; continuing to implement the Laserfiche Document Imaging
Software for Building and Zoning Permit records; improve staff coordination and other
initiatives to streamline the permitting process; implementation of View Permit Cloud software;
submission of a Program Improvement Request for the purchase, training, and implementation of
a electronic Plans Table to facilitate plan review and comments; becoming a paperless
department.
Building and Zoning Division Program Improvement Requests (PIRs) for FY2020 include:
Residential Groundwater/Stormwater Peer Review $57,600; Electronic Plan Review Table and
Workstation $13,500.
Mr. Lucente asked why there is a million-dollar difference between permitting revenue in FYI
and FY19 and the projection for FY2020. Mr. Kelly said he is always conservative with revenue
estimates. Ms. Kosnoff added that the past years had a few large projects that contributed to the
high revenues and these are not guaranteed to repeat.
Mr. Pato asked if the 91h edition of the Building Code is now being enforced. Mr. Kelly reported
that it is. Mr. Pato supported the request for the Electronic Plan Review Table to expedite review
and comment.
Ms. Barry asked if an additional part-time building inspector is needed to cover the level of
business the division experiences. Mr. Kelly this would be ideal, due to the amount of training
needed about the building code and groundwater regulations,but he is not requesting that at this
time.
November 27, 2018
Page 3 of 14
Ms. Barry noted that almost every budget requests support for Laserfiche migration and that it
should be discussed how to comprehensively move forward with this.
Ms. Hai asked if more staff is needed to support an expeditious permitting process. Mr. Kelly
agreed it would be ideal to improve the process.
Mr. Lucente noted that other communities have a one-day permitting turn around and asked if
there would be a quicker process with additional staff. Mr. Kelly said Lexington's turnaround
time depends how complete the original application submission is. An ideal system would be an
electronic one that would not accept incomplete submissions. The turnaround loop in Lexington
is now about 21 days. Mr. Kowalski added there is a range of turnaround times, depending on the
complexity of the project. Mr. Kelly said the division keeps applicants informed about the status
of their applications.
Ms. Hai asked where in the budget stormwater management appears. Ms. Kowalski said the
stormwater PIR intends to address stormwater impacts of teardowns on residential lots of less
than an acre. Functionally, the oversight is within the Building office but contractually, it will be
overseen by Engineering. The PIR would hire a contracted engineer to review the stormwater
impacts from teardowns. Applicants would pay the fee that covers the contractor, making the
program self-funding.
Administration: Ms. Kowalski reported that the FY2020 Administration division budget shows
a $12,257, or 2.39°/x, increase from the FY2019 budget. This reflects a $3,700 increase of 6.74%
in expenses and a$8,557 increase of 1.87% in compensation for contractually obligated step
increases and cost of living adjustments. FY2020 Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2019. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget.
Administration Division Goals include: Improve and streamline administrative coordination;
improve public information on permitting requirements and procedures for prospective business
owners and commercial tenants; increase technical capacity of boards and committees supported
by the division.
The department wants to improve the capacity to support certain Town Boards, such as the
Historic Districts Commission. Preservation is important to Lexington and providing
administrative support means the HDC can follow through on matters, such as preventing
incidents of demolition by neglect. The department also wants to improve public education and
understanding of the permitting processes. Ms. Barry and Ms. Hai made the distinction that the
department is not trying to dictate who is on the Boards and Committees but instead trying to
improve knowledge through offering training opportunities for duly elected/appointed sitting
board members.
Conservation Division: Ms. Mullins reported that the FY2020 division budget reflects an
increase of$7,491 or 3.04%, from FY2019. This includes a $661 or 0.31% increase in
compensation for contractually obligated step increases and cost of living adjustments. FY2020
Compensation does not include any estimate of prospective cost of living increases for contracts
November 27, 2018
Page 4 of 14
expiring on or before June 30, 2019. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager's budget. Expenses reflect an increase of$6,830,
or 20.86%, to reflect additional recurring annual mowing expenses from the FY2018 CPA
Meadow Preservation Program, as well as one-time funding to replace a brush mower that has
reached the end of its useful life.
Conservation Division Goals include: Continue to implement the Laserfiche Document
Imaging Software for conservation records; implement conservation module of the ViewPermit
Software; implement Novus Agenda Software for Conservation Commission Meeting
management; plan for and acquire open space parcels as prioritized by the Conservation
Commission; implement numerous conservation land management projects, including meadows
preservation, Cotton Farm Conservation Area Improvements, Parker Meadow ADA Trail Design
and Engineering, Wright Farm Planning and Programming, and Willard's Woods Land
Management Planning, and Accessible Trail System Design, Engineering, and Construction
(subject to FY2020 and 2021 CPA Capital request).
Conservation Division Program Improvement Requests (PIRs) for FY2020 include:
Conservation Seasonal Staffing Enhancements $8,823; Across Lexington Brochure Update
$5,000.
Mr. Lucente asked where the Across Lexington Brochures are distributed. Ms. Mullins reported
there are at least 25 display locations throughout the town.
Mr. Pato asked if an android app will be available for the Across Lexington map. Ms. Mullins
will follow up. Mr. Pato asked if the seasonal wage increase is intended to anticipate future
minimum wage increases. Ms. Mullins said the additional funding is to encourage trained
workers to return for subsequent years in lead roles by offering a higher rate of pay. Mr. Pato
said he supports the idea but wants to understand it in the context of other seasonal Town
workers.
Public Health Division: Ms. Kowalski reported that the FY2020 All Funds budget request
reflects an increase of$1,011 or 0.28% from FY2019. The corresponding General Fund increase
is $1,011 or 0.32%, which includes an increase in compensation of$3,842 or 1.58%, for
contractually obligated step increases and cost of living adjustments. FY2020 Compensation
does not include any estimate of prospective cost of living increases for contracts expiring on or
before June 30, 2019. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager's budget. Expenses reflect a $4,750 or 65.52% decrease in
Professional Development due to the successful completion of a staff credential for which tuition
reimbursement had been paid.
Public Health Division Goals: Continue Public Health emergency planning and response efforts
due to a communicable disease threat, (Pandemic Influenza Response); continue Food
Establishment Emergency Operations planning efforts to prevent disease transmission due to loss
of utilities or water& sewer service infrastructure; continue partnering with Human Services,
Police, Fire and Building to plan a unified response to occupied properties found to be in an
unsanitary condition or unfit for human habitation; abandoned properties may also be discussed
November 27, 2018
Page 5 of 14
as necessary;provide food safety and public health disease prevention educational outreach to
targeted demographics based on needs identified in the Demographic Task Force's Report and
constantly emerging public health threats or topics of concern; continue to implement
ViewPermit software to improve the customer's experience in obtaining various Board of Health
permits, including but not limited to retail food service, temporary food service events,
swimming pool operation, retail tobacco sales, well water, rDNA Biosafety, Animal Keeping and
Summer Camps.
Ms. Barry asked that the CHNA 15 Mental Health grant be added to the division goals.
Planning Division: Mr. Kucharsky reported that FY2020 budget for the Planning Office
increases $28,211, or 7.29% from FY2019. Compensation increases $5,561, or 1.64%, for
contractually obligated step increases and cost of living adjustments. FY2020 Compensation
does not include any estimate of prospective cost of living increases for contracts expiring on or
before June 30, 2019. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager's budget. Expenses increase $22,650 or 47.48% from
FY2019. Contractual services increase by$20,000 or 66.67% for Comprehensive Plan
completion and initial implementation. Travel, seminars and membership dues increase by
$1,900 for staff to achieve/maintain professional certifications.
Planning division goals: manage long-range planning activities,principally year two of the
Comprehensive Plan; assist the Planning Board in implementing its annual work plan; continue
to support the Town's various transportation initiatives and programs.
The Program Improvement Request (PIR) for Planning deals with an online engagement
platform for the Comprehensive Plan for $8.000.
Mr. Kucharsky reported that an entry-level Planner will start in the Planning Office on December
17, 2018 and a new Assistant Planner will begin on January 2, 2019. It is unknown when the new
Planning Director will be hired.
Ms. Barry asked that the Hartwell Avenue rezoning initiative be added to the Division Goals and
there should be a reference to the Special Permit Residential Development Committee that is
being formed.
Mr. Lucente expressed concern about the number of new staff coining into the department and
asked if additional support from consultants would be prudent. Ms. Kowalski said that she
believes no outside assistance is required as she is a former Planning Director and can oversee
the new staff.
Mr. Pato asked whether the community should expect delayed progress on the Comprehensive
Plan. He would like to be kept apprized.
Ms. Barry thanked Mr. Kucharsky for his service to the Town, especially in the areas of
transportation and neighborhood traffic impacts.
FY20 Proposed Budget- Town Clerk Budget Presentation
November 27, 2018
Page 6 of 14
Nathalie Rice, Town Clerk reported that the FY2020 requested budget of the Town Clerk's
Office level services budget of$514,620, representing a decrease of$(6,380) or (1.22)% from
the FY2019 appropriation. Compensation will decrease by$(10,080) or (2.53)%, and expenses
will increase by$3,700 or 3.01%. The budget is primarily driven by the number of elections in a
given year. In March of 2020, there will be two elections (Annual Town Election and
Presidential Primary), and an anticipated Debt Exclusion vote in Fall 2019. Staffing will be level
in FY20, meaning the department will have 4.69 Full Time Equivalents (FTEs).
Ms. Rice said that, with the exception of elections, very little changes in the Town Clerk's
workload from year to year, although the department works to improve efficiencies. Department
goals are therefore consistent over time and include vital records, records requests, voter
registration, outreach to all board and committee members, meeting postings, Open Meeting Law
and Ethics outreach, business licensing, and recording and archiving of decisions from the Board
of Appeals, Planning Board and Historic District Commission. One of the biggest
accomplishments of the current year has been, working with the IT department, the migration of
over 60,000 pages of historic documents to Laserfiche for online public access,
Board of Registrars: The FY2020 budget will increase $1,600 or 9.24% due to contractual
services increases related to multiple census mailings as well as the production and mailing of
the street list book.
Elections Administration: The FY2020 budget reflects an overall decrease of$(9,900) or
(7.45)%, due entirely to the decrease in the number of administered elections from 3 to 2, and the
elimination of 1 1 days of Early Voting. Compensation decreases by$(12,000) or(19.35)% due
to a reduced need for election workers and staff overtime support, particularly for administering
early voting. Expenses will increase $2,100 or 2.97%, due to local elections administration.
If Early Voting for the Presidential Primary and/or Same Day Registration were to be approved
by the Legislature, the budget would need to increase to reflect additional staff hours, staff
training, and the printing of multiple ballot forms. Ms. Rice called Early Primary Voting an
administrative challenge, which would require an entire re-thinking of how it is executed and an
additional appropriation.
Ms. Rice said one of her continuing goals is to move polling places out of schools. She asked the
Board to consider relocating the Estabrook School polling place.
Archives and Records Management: The FY2020 budget reflects an increase of$1,033 or
2.14%. Compensation increases by$1,033 or 3.37% due to contractually obligated step
increases; expenses are level-funded.
Ms. Hai asked if the poll pads used during Early Voting would be used in the General Election.
Ms. Rice said the pads were very successful but they have not been approved by the State for use
in State and Local elections. Once approved, Ms. Rice will submit a Program Improvement
Request for funds to purchase them.
FY20 Proposed Budget- Information Technology (IT) Budget Presentation
November 27, 2018
Page 7 of 14
Tom Case, Chief Information Officer; and Dorinda Goodman, Information Technology Director,
presented the FY2020 level services/level staffing budget that seeks an increase of$285,787 or
12.36% over the FY2019 budget. Compensation would increase $14,337, or 1.69%,reflecting
step increases but not including any estimate of prospective cost of living increases for contracts
expiring on or before June 30, 2019. Funds for these increases are captured in the Salary
Adjustment account within the Town Manager's budget. Expenses would increase $271,450 or
18.53% due to software and hardware maintenance contracts, an increase in network core
support, and an increase in contractual services anticipated during fiscal year.
IT department goals,which Mr. Case said stay fairly consistent from year-to-year, are to:
maximize the value of current systems; continue to invest in the Town's IT infrastructure; and
focus on future visioning for IT including a"cloud first"philosophy, the hosting and re-
platforming of core services; unified communication; and disaster recovery.
Ms. Goodman said the major factors contributing to the 18.53% Expenses increase are software
maintenance, cloud backup, additional MUNIS model adoptions, new digital signatures and
nuance editing, a new back-up solution, GIS software for business intelligence analysis,
ticketing, asset management, and project management software, and a new mobile device
management solution.
Another significant increase (44.17% or $53,000) is in the Contractual Services line item for
activity engaged in yearly, such as security software, MUNIS upgrades, and other recommended
upgrades. The department will also engage with a consultant regarding unified communications
and cloud migration services.
Hardware support will increase 16.67% ($10,000) to support the new, uninterruptible power
supplies for Police, Fire, and the Community Center. Communications and Network Support will
also increase 20% ($35,000) due to new fire walls and the new 10 gigabyte core that replaces the
former 1 gigabyte core.
Program Improvement Requests (PIRs): Compensation for a Part-time Administrative
Assistant($24,334); a Systems and Application Administrator ($92,203); a Part-time Laserfiche
Data Analyst Intern ($10,131); and an Expense for Master Address Data Management Record
Management($20,000).
Mr. Lucente asked what was meant by"business intelligence" and why an upgrade would be
needed for the new ProPhoenix software. Mr. Case said his department expert on business
intelligence analysis was not present so he could not reply in detail. About the ProPhoenix issue,
he said that software often has yearly upgrades, maintenance and hot fix releases; he expects this
to be an ongoing expense.
Mr. Lucente stated consolidating functions across departments might make sense rather than
each department hiring its own Part-time Administration Assistant.
Ms. Barry noted that the payroll function once under the IT department recently moved to the
Town Clerk's office with additional staffing. Mr. Case noted that payroll moved but accounts
payable did not.
November 27, 2018
Page 8 of 14
Mr. Pato agreed that cleaning up how Laserfiche is dealt with makes sense but he hopes it will
not be done in such a way as to break existing links. He noted that documents are not read into
Laserfiche using consistent methods; current century documents should not appear as images.
Mr. Pato supports rationalizing and finding a home for the street address database but is not
certain how the Master Address Database PIR will fix the problem. He noted that the
Vision2020 Committee has discussed how to improve Town government digital interaction with
residents and how to improve accessibility and transparency. He would like the IT department to
consider ways in which this could be done.
Ms. Barry believes that Laserfiche issues need to be addressed head-on rather than piecemeal.
Ms. Barry asked for a description of the Air Watch program.
Ms. Goodman said that AirWatch is asset management software used for devices in the field to
communicate data, manage/support the devices remotely, and track device location. Mr. Case
noted that progress has been made on the Laserfiche front.
Ms. Barry asked where space for the proposed IT training room might be found. Mr. Case said
the space might be the Robbins Room in the basement of the Cary Memorial Building, which is
securable and ADA accessible. Currently, the Cotton Room is used, but it is not ideal. Mr. Case
would like a permanent site that could be used frequently, both for Town staff and School staff.
Ms. Barry asked if mobile devices are managed by one contract or department-by-department.
Mr. Case reported that there is one cellphone contract administered by the Town Manager's
Office.
Ms. Hai said that website and document pathways should be cleaned up,potentially using high
school summer interns. She also asked how the support for ProPhoenix works. Mr. Case said the
Police and Fire departments each have "super trainers"who try to resolve problems before
contacting IT.
Julie Krakow, Project Manager for Laserfiche, said she has worked with the Conservation
Department to migrate files and now is working with the Fire Department. Her intent is to
streamline the electronic processes to avoid future paper generation. Renaming files will not
break links because the link is related to a file identification number, not to a file name. She said
the proposed intern could clean up the naming convention.
FY20 Proposed Budget- Libraryget Presentation
Koren Stembridge, Cary Library Director; Emily Smith, Assistant Director and Cathie Ghorbani,
Head of Adult Services;reported that the Library's FY2020 level-service budget request is
$2,814,432 to be supported from Town funds. The request reflects an increase of$221,978 or
8.56% from FY2019. Compensation is increasing by$179,826 or 8.47%,primarily due to the
recent settlement of the librarian contract, which covers the period from FY2018 through
FY2020. Expenses are increasing by$42,152 or 8.98%. Two affiliate groups subsidize the
Town's budget contribution: The Friends of Cary Library and the Cary Library Foundation.
Donations through these two organizations add up to approximately$150,000 a year for Library
services and materials.
November 27, 2018
Page 9 of 14
Cary Memorial Library is comprised of three divisions, or elements: Administration and General
Services; Adult Services; and Youth Services. It is the 6th busiest library in Massachusetts overall
and the 2nd busiest in the state (after Newton)hour-per-hour. Primary growth areas are
Children's print materials, streaming and downloadable content, although the last year has seen
an uptick in adult print materials as well. Ms. Stembridge praised the Library staff as smart,
creative, and compassionate.
In the past year, the Library updated the strategic plan—now called The Guiding Principles
Document gathering feedback from patrons about changes in the Library and about strengths
and weaknesses in the Lexington community, particularly surrounding life stresses and how the
Library might support personal aspirations. The Library is also celebrating its 150th anniversary.
Two final events include a Library birthday party Sunday January 27, 2019 and a 150th
anniversary gala on March 23, 2019 hosted by the Library Foundation.
Ms. Smith highlighted two items in the budget worthy of particular note: the Contractual
Services line item in the Administration and General Services budget will increase 148.14%
($20,740) to cover increases in annual hosting and maintenance fees for the Library website,
public internet and access services, scheduling, and circulation software. The Library also
anticipates an increase of$4,048 for its Minuteman Network membership fee plus fees
associated with the E-book collection. The Adult Book line is increasing by $9,845 or 6.00%.
The Adult Audiovisual line is increasing by $1,260 or 6.00%. These increases maintain the
Town's contribution at 75% of the overall materials budget requirement for State certification.
Library Program Improvement Requests: Ms. Ghorbani provided details of the three PIRs: 14
additional staff hours/week for Youth Services ($20,814); additional substitute hours ($14,203);
additional part-time adult page ($9,838).
Ms. Ghorbani noted that Youth Services is the busiest area within the Library, averaging two
programs/day. The Teen Space is packed to capacity on most days, requiring opening the large
meeting room for overflow space for youth between the hours of 2:30 p.m. and 6:00 p.m.
Additional supervision throughout the building is required as well and a significant number of
teens stay on through the dinner hours on weekdays into the evening until closing.
Mr. Lucente supported the PIR request to cover the youth services need. Mr. Pato concurred,
saying this PIR was more of a need to meet current obligations rather than a program
improvement.
Ms. Barry noted that the Library building itself had presented problems during the year which
Library staff had overcome with grace. She asked if the donations coming in to the Friends and
the Foundation can be relied upon or if the Town should be prepared to increase its contribution
from the taxbase. Ms. Stembridge said there is no major concern to report but money from the
two affiliate groups currently goes toward operational costs rather than innovative initiatives.
FY20 Proposed Budget- Human Services Budget Presentation
Charlotte Rodgers, Director of Human Services; Melissa Interess, Assistant Director of Senior
Services/Acting Director of Human Services; Gina Rada, Veteran Services District Director;
November 27, 2018
Page 10 of 14
Tony Serio, Assistant Director of Youth and Family Services; Susan Barrett, Transportation
Manager; and Grace Huxler, Master of Social Work intern presented the proposed FY2020 level-
funded Human Services department requesting an All Funds budget of$1,706,164 which reflects
an decrease of$(22,699), or (1.31)%, from FY2019. Compensation increases by $26,458, or
3.50%, and expenses decrease by$(49,157) or (5.05)%. The All Funds budget includes funding
from a Massachusetts Executive Office of Elder Affairs (EDEA) grant, the MBTA Suburban
Transportation grant, and the Senior Services Revolving Fund (formerly known as the Council
on Aging Programs Revolving Fund). The General Fund budget request (All Funds less the
revolving fund and grant-supported spending)is $1,438,936 and reflects a $(26,348) or(1.80)%
decrease, with a$24,738, or 3.77% increase in compensation and a$(51,086), or(6.32)%,
decrease in expenses.
Human Services program initiatives/goals include: Continuing the CHNA 15 grant funded
work of the Mental Health and Wellness Task Force; continuing the partnership with UMass
Boston/Gerontology on the Age Friendly designation as part of the Comprehensive Plan process;
securing funding and implementing action plan for regional Tri-Town transportation pilot
project; collaborating with Recreation and Community Programs staff to continue best practices
in Community Center operations.
Human Services Program Improvement Requests (PIRs)include: 6.5 additional hours/week
for a Municipal Assistant to improve customer set-vice coverage as the number of patron visits
increase ($24,837); and a placeholder zero-dollar request for Increase Efficiency and
Regionalization of Transit Services.
Senior Services: The FY2020 All Funds budget is decreasing by $(25,836), or (6.66)% from
FY2019. General Fund compensation increases by $9,564 or 5.97% for contractually obligated
step increases and cost of living adjustments. FY2020 Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30, 2019.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget. General Fund expenses decrease by $(35,400) or (61.14)% due to one-time
funding for an Age Friendly Needs Assessment in FY2019 not recurring. Information, referral
calls, and walk-ins continue to be the most utilized, averaging over 6,000 per year. Many
questions request information about the availability of affordable housing and how to live in
Lexington on limited resources. The number of at-risk seniors appears to be increasing. There is
has been a significant rise in the number of caregivers seeking support as well.
Youth and Family Services: Mr. Serio reported on the proposed FY2020 budget saying it
reflects a decrease of$(11,252), or (6.36)°/x, from the restated FY2019. The restated budget
reflects actions taken at the 2018-1 Special Town Meeting to shift $12,500 from Personal
Services to Expenses to cover the William James mental health referral service. In FY2020, the
referral service fee will be included in the Schools' budget.
Transportation Services: Ms. Barrett reported on the proposed FY2020 budget saying that the
All Funds request reflects a $21,780, or 3.00% increase from FY2019. Compensation increases
$3,086 or 3.20% for contractually obligated step increases and cost of living adjustments.
FY2020 Compensation does not include any estimate of prospective cost of living increases for
contracts expiring on or before June 30, 2019. Funds for prospective increases are captured in the
November 27, 2018
Page 11 of 14
Salary Adjustment account within the Town Manager's budget. Ms. Barrett noted that Lexpress
will mark its 40th anniversary in September 2019.
Lexington is collaborating with Bedford and Burlington on a tri-town transportation study which
is nearing conclusion in early December. Two forums remain to convey the results of the study,
present transit scenarios, and gather public feedback. Next steps will then be discussed among
the three towns. The second PIR is a zero-dollar placeholder in anticipation of a future
collaborative initiative, although funding from the State is possible.
Veteran Services: Gina Rada reported on the proposed FY2020 All Funds budget that reflects a
decrease of$(15,725) or (7.52)%, and includes a $(20,000) or(20.00)% decrease in contractual
services for Lexington Veteran's Benefits due to a documented decrease in active caseload.
The Town of Lexington is reimbursed at a rate of 75%by the State of Massachusetts for
approved Veterans benefits and expenses (excluding the Veterans Service Officer salary) under
Chapter 115. The Town of Bedford is responsible for 100% of the part-time VSO's salary and
10.0% of the Director's Salary, per the Inter-Municipal Agreement. Cases that originate from the
VA Hospital are fully reimbursed back to the Town of Bedford. Ms. Rada stated that the
Lexington-Bedford district was approved for continued operation as a district for three years,
July 1, 2018-June 30, 2021.
Mr. Lucente asked if the wages for the 6.5 additional assistant hours PIR would be absorbed by
an EOEA grant. Ms. Interess said this was possible but not assured for FY2020 as yet since the
State decides every year whether to fund this grant.
Ms. Hai noted that Senior Services also relies on Executive Office of Elder Affairs funding. Ms.
Interess said the EOEA salary line has been kept flat for the last several years due to the
uncertainty of State funding.
Ms. Barry and Ms. Hai asked Mr. Serio to add language, as Department Initiative #5, about the
collaborative efforts of the Town and Schools to fund the William James referral service, noting
it was an important step that should be highlighted.
Mr. Pato said he is distressed to see that the Lexpress ridership numbers are down and looks
forward to the study results to see what can be done to change the trajectory.
Ms. Barry asked if the MBTA grant is a set amount. Ms. Barrett confn-med that it is and said it is
based on a formula.
Ms. Barry asked if funds for VA hospital cases are always reimbursed to Bedford. Ms. Rada said
they are although she handles many of the cases because the Bedford Veterans' Services Officer
is only part time.
Ms. Barry thanked Charlotte Rodgers for her years of service to the community.
FY20 Proposed Budget- Recreation and CommunitPrograms
November 27, 2018
Page 12 of 14
Melissa Battite, Director of Recreation and Community Programs; Christine Dean, Community
Center Director; Peter Coleman, Assistant Community Center Director; Thomas Romano,
Community Center Youth and Family Coordinator; Melinda Spencer, Administrative Manager
presented the FY2020 proposed budget which covered the four department divisions:
Administrative, Recreation, Pine Meadows Golf Course and the Community Center. The
requested FY2020 operating budget is $3,238,630.
All divisions submitted level-services budgets.
Significant changes include: Personal Services is increasing by 5.01% due to contractual
obligations, an increase in the number of seasonal employees &program instructors, and a
proposed increase in minimum wage for seasonal employees; expenses are increasing by 3.32%
due to an increase in contractual services (vendor programs and credit card processing fees) and
the printing costs associated with the Department's newly reformatted full-color seasonal
program brochures; and preliminary indirect contribution to General Government is $269,681, an
increase of 3%.
Division Goals:
• For the Community Center Campus: Coordinate and explore new partnerships and
program opportunities with the Lexington Children's Place; Develop operational and
fiscal plan for Phase 11 of the Community Center Expansion Project; Coordinate with
multiple municipal departments during the construction phases; Create an effective
campus-wide plan.
• Expand Community Center opportunities: Coordinate, schedule, and staff new and
existing recreational programming; Implement facility rental policy; Continue to provide
a comprehensive, ongoing training program for all staff and volunteers at the Community
Center; Collaborate and partner with Human Services, other Town departments and
community service organizations.
• Continue sponsoring quarterly Stakeholders meetings with town and community-wide
service organizations: Expand community engagement and year-round collaborative
work to identify service gaps,new program opportunities, and expansion of current
services.
• Continue to use the Work Plan as outlined in the Recreation and Community Program
Department's 2014-2016 Strategic Plan for department planning, including the
implementation of the Recreation Facilities ADA Compliance Study recommendations as
capital outlay and budget allows: Community engagement and outreach; Financial
stability and resilience; Maintain existing infrastructure; Operational excellence to exceed
customer expectations.
• Develop a plan for instituting an ID membership system for use by participants at
Recreation programs and facilities such as the Old Reservoir bathhouse and Lexington
High School Field House.
• Research potential local, state, and federal grants that could assist with program costs and
capital improvement projects. Continue to apply for grants.
• Develop an operational and fiscal plan to implement a Community Therapeutic
Recreation Program.
November 27, 2018
Page 13 of 14
Administration: The FY2020 division budget reflects a total increase of$495,786, which is
offset by decreases in other budget elements. Compensation reflects an increase of$329,386,
which reflects the movement of the Recreation and Community Programs Director,
Administrative Manager, two Administrative Assistants, and Part-Time Municipal Clerk
positions to the Administration Division.
Expenses associated with the department's overall operation and administration reflect an overall
increase of$166,400. This newly created division is reflecting the movement of operational
expenses from the Recreation, Pine Meadows and Community Center Divisions.
Recreation: The FY2020 division budget reflects a total decrease of$(242,038), or(16.17)%,
which is primarily due to the creation of the Administration Division and the restructuring of
payroll and expenses. Compensation reflects an decrease of$(192,438), or(21.36)%, which
reflects employee contractual obligations, instructors to run programs, and a proposed increase in
minimum wage for seasonal employees. The department has also experienced an expansion of its
current programs requiring additional instructors. Although this reflects significant decreases, the
majority has been moved to the newly formed Administration Division.
Pine Meadows Golf Course: The FY2020 division budget reflects an decrease of$(10,720) or
(1.91)%. Contractual Services reflects a decrease of$(1,100) for contractual requirements and
credit card service fees.
Community Center: The FY2020 division budget represents a $(124,572) or (15.72)% decrease
from FY2019, which is primarily due to the creation of the Administration Division and the
restructuring of payroll and expenses. The General Fund compensation request ($208,859) is for
the Community Center Director, Department Assistant and Youth & Family Program
Coordinator. The Recreation Enterprise Fund request ($240,200) is for one full-time and two-
part time Municipal Clerks and two part-time Building Supervisors who staff the building on
weekday evenings and on Saturdays. This request also funds part-time seasonal employees who
facilitate and run community programs. Expenses ($218,900)represents a decrease of(21.09)%,
and includes funding for contractual services and supplies necessary for programming and
operations at the Community Center. Although this reflects significant decreases,the majority
has been moved to the newly formed Administration Division.
Ms. Barry asked if the Community Center might add Sunday hours. Ms. Battite said that the
department knows that the need is there and intends to study the matter.
Ms. Barry asked what the department's biggest challenges are. Ms. Dean said that looking at the
campus as a whole is complicated. Preplanning, coordination, and communication with the
Community Center, Scottish Rite Museum, and the Lexington Children's Place will be
important. Mr. Coleman said field space is his biggest challenge; his department denies
approximately 2,500 hours of field space use each year so he is always looking to expand and
improve field space.
Ms. Hai applauded the quarterly stakeholders' meetings the department has instituted, calling it a
model for community collaboration. She asked if the membership system planned for the Old
November 27, 2018
Page 14 of 14
Res and the Fieldhouse has already been implemented for the Town pool. Ms. Battite said the
membership system at the pool is now full-service, similar to the Community Center.
Ms. Hai asked if the projected increase in Community Center user fee revenue is because of fee
increases or because of participant increases. Ms. Dean said there are no plans to increase fees;
the amount anticipates more people using the Center's programs.
Recess
Ms. Barry called a recess at 11:55 a.m. until 1:30 p.m.
Approve Sewer Bond, Part 2
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the sale of
the $390,000 Sewer Bond of the Town dated December 3, 2018, to Massachusetts Water
Resources Authority(the "Authority") is hereby approved and the Town Treasurer or other
appropriate Town official is authorized to execute on behalf of the Town a Loan Agreement and
a Financial Assistance Agreement with the Authority with respect to the bond. The bond shall
be payable without interest on November 15 of the years and in the principal amounts as follows:
Year Installment Year Installment
2019 $39,000 2024 $39,000
2020 39,000 2025 39,000
2021 39,000 2026 39,000
2022 39,000 2027 39,000
2023 39,000 2028 39,000
and further, that each member of the Board of Selectmen, the Town Clerk and the Town
Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver
such certificates, receipts or other documents as may be determined by them, or any of them, to
be necessary or convenient to carry into effect the provisions of the foregoing vote.
Before adjourning, the Board determined to review the Capital Improvements of the budgets
being presented from this point onward and to add the Economic Development budget review to
an upcoming agenda.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 1:35 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
November 28, 2018
Page 1 of 14
SELECTMEN'S MEETING
Wednesday, November 28, 2018
A meeting of the Lexington Board of Selectmen was called to order at 2:00 p.m. on Wednesday,
November 28, 2018 in the Selectmen's Meeting Room of the Town Office Building. Present
were Selectmen Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai; as well as Mr. Malloy,
Town Manager; and Ms. Siebert, Recording Secretary. Ms. Ciccolo was absent.
Approve One-Day Liquor License
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a One-Day
Liquor license for Spectacle Management to serve beer and wine on Sunday, December 2, 2018
from 2:00 - 6:00 p.m. at Cary Memorial Hall, 1605 Massachusetts Avenue, for the Vienna Boys
Choir event.
Proposed FY20 Budget—Public Works Department
Dave Pinsonnault, Director of Public Works, noted stormwater management, as well as related
maintenance and training issues, is interwoven throughout the department's subdivision budgets.
Mr. Pinsonnault said the DPW is proud to have been re-accredited in 2018.
Mr. Pinsonnault reported that the FY20 All Funds budget requests $11,495,425, an overall
increase of$287,518 or 2.57%. The All Funds budget is inclusive of the Compost, Minuteman
Household Hazardous Product, Burial Containers, and Tree revolving funds. Less these
revolving funds, the FY20 General Fund budget request is $10,373,101, a$253,642 (2.51%)
increase over FY 19.
Personal Services are increasing $42,788 or 0.96% in the All Funds budget and $41,003 or
0.99% in the General Fund budget. The Personal Service budget of the General Fund includes
contractually obligated step increases and COLAs; costs for unsettled contracts will be carried in
the Salary Adjustment Account in the Town Manager's Budget. Actual and projected COLAs are
reflected in the Non-General Fund (Compost Revolving Fund)portion of the budget.
Departmental Expenses are increasing by$260,839 or 4.04% in the All Funds budget, and by
$252,639 or 4.24% in the General Fund budget. The clothing and safety line items in all
operations budgets have increased due to contractual obligations.
FY20 Public Works department goals include: Continue the stormwater initiatives required for
the new NPDES permit; continue the implementation of People GIS asset management and work
order system; work with the Energy Committee and Sustainability Committee to improve energy
efficiencies.
Parks Division: Chris Filadoro, Public Grounds Superintendent and Tree Warden, reported that
the total Parks Division FY20 budget reflects an increase of$33,901 or 2.85%more than FY19.
Compensation is increased by$8,901 or 0.99%, driven by contractually obligated step increases,
as well as the reclassification of some employees as they are set to acquire job-related licenses
and endorsements in FY20. Compensation does not include any estimate of prospective cost of
November 28, 2018
Page 2 of 14
living increases for contracts expiring on or before June 30, 2019. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
Expenses are increasing by $25,000 or 8.60% from FYI 9. This is due to the additional required
maintenance per the MS4 Contract that mandates specific maintenance practices. There is an
additional increase in Landscape Supplies and Materials for additional fertilizer, grass seed, and
control products to enhance the program, which would allow additional applications to achieve
better playing conditions. There is also an increase under Sand and Gravel for additional
playground safety surfacing materials in order to maintain safe playgrounds.
Parks Division Goals: Continue the implementation of a proactive park maintenance program to
provide safe, well maintained, aesthetically pleasing parks, athletic fields, playgrounds, and
public ground areas; develop a program to improve two turf areas per year.
Forestry: Mr. Filadoro reported that the FY20 All Funds Forestry Division budget of$538,866
reflects an increase of$20,091 or 3.87% from FYI 9. Less the revolving fund, the General Fund
FY20 Forestry budget request is $493,866, an increase of$20,091 or 4.24% from FY2019.
Compensation reflects an increase of$6,091 or 2.17% due to contractually obligated step
increases. Forestry expenses are increasing by $14,000 or 7.27%, due to a commitment to utilize
operating budget funds first to plant new trees in town, as per the Tree Committee, and an
increase in contractual tree work.
Forestry division goals: Continue the implementation of planting at least 130 trees per year in
Town Right-of-Ways,parks,public grounds areas, and setback areas on private property;
continue implementation of proactive tree maintenance to minimize hazard trees; perform timely
tree pruning to promote good tree health, safety and aesthetics.
Mr. Lucente asked if efforts to combat the Emerald Ash Borer have budget implications. Mr.
Pinsonnault said removal of 30 ash trees that were deemed in poor health has no immediate
funding requirements but he will know more in the spring when larval activity would be
apparent. Mr. Filadoro anticipates an overall increase in tree removal and pruning.
Mr. Pato asked if street tree replanting has caught up with removals. Mr. Filadoro said it has but
added that there is generally a year's delay between removal and replanting.
Ms. Barry asked what the plan is for replacing trees in the Center if the Center Streetscape
project does not pass. Mr. Pinsonnault said the department is waiting to see if the project
prevails; replanting requires more than simple removal/replacement.
Ms. Barry asked if residents are contributing to the Memorial Tree program. Mr. Filadoro
reported that few do. Ms. Barry hopes the new Public Information Officer will have success
promoting the program.
Ms. Hai asked how the goal of planting 130 trees a year is faring. Mr. Pinsonnault said the
department is on track to plant 70 trees by the end of the fiscal year. The planting schedule was
waylaid when the Emerald Ash Borer was discovered and staff had to spend time evaluating and
inventorying public trees. The spring planting schedule is expected to happen without
November 28, 2018
Page 3 of 14
impediment. Mr. Filadoro said the Tree Revolving Fund carries over year to year but Operating
Funds are tapped first before the Fund is tapped.
Gerry Paul, Tree Committee Chair, asked that the $45,000 Program Improvement Request from
2014 be reflected in the budget. He reported that the Tree Committee was disheartened by the
discovery of the Emerald Ash and the delays this caused to the replanting program. He asked that
funds be added to the FY20 budget to cover the replacement of the 30 ash trees. Mr. Pinsonnault
reported that the department has requested enough funding for the work it can accomplish in
FY20; staff are planting trees using methods to ensure survival.
Cemetery: Mr. Filadoro reported that the FY20 All Funds Cemetery Division budget of
$394,175 reflects a$(2,976) or (0.75)% decrease from FY19. This amount includes the Burial
Containers Revolving Fund, which indicates a request for an authorization of$50,000. Less the
revolving fund, the FY20 General Fund Cemetery budget is $344,175, a$(2,976) or a(0.86)%
decrease. Compensation reflects a $(9,276) or a (3.58)% decrease, due to a recent retirement.
The expense budget reflects $6,300 or a 7.15% increase from FY19, due to the increased costs of
supplies,materials, landscaping and irrigation at Westview Cemetery.
Cemetery Division Goals: continue the GPS location of graves at Westview Cemetery and
begin plans for the other cemeteries; oversee construction of the new cemetery building.
Ms. Barry asked if there is enough money in the budget to cover the adoption of the green burial
program. Mr. Pinsonnault said funding is adequate.
Ms. Hai asked what the status of the project is to replace the current operations building at
Westview Cemetery, given the ongoing Ad Hoc Crematory Study Committee work. Mr.
Pinsonnault said the goal is still to go forward to bring the new building request to Annual Town
Meeting 2019. The design and funding model that were developed are appropriate for operations
without the crematorium.
Administration: The FY20 All Funds budget request is $658,197 which includes a$10,000
authorization for the Regional Cache revolving fund. This is an increase for All Funds of
$24,383 or 3.85% more than FY2019, and reflects a 3.91% increase for the General Fund
portion. For the General Fund, compensation is increasing $22,733, or 3.88%, due to
contractually obligated step increases. Expenses are increasing $1,650 or 4.31%, due to increased
staff training in customer service, computer programs and maintenance practices. Mr.
Pinsonnault noted that Professional Development costs will increase slightly to train staff about
administrative responsibilities associated with the MS4 Stormwater permitting process.
Administration Division Goals: Continue to streamline Operations and Administration office
assignments and functions for efficiency; continue to implement new work processes for tracking
and assignments and continue to research options for the fuel system.
Engineering: John Livsey, Town Engineer, reported that the FY20 Engineering budget request
for Compensation, is $11,209 or 1.45% more than FY19. The request for expenses is increasing
$5,350 or 3.95% more than FY19. The request includes additional hours for part time seasonal
staff to comply with the EPA NPDES Phase Il stormwater requirements.
November 28, 2018
Page 4 of 14
Engineering Division Goals: Continue to proactively implement the NPDES program in a
practical and cost-effective manner; continue improving the DPW asset management plan.
Streetlights: Mr. Pinsonnault reported that Tanko Lighting has been hired to recommend a plan
to swap out current lights for LED technology. Eversource now has a grant program to assist
with funding but Equipment, Service, and Repair line items have increased somewhat to
accommodate the replacement effort. Mr. Pinsonnault encouraged residents to report faulty
streetlights to the Streetlight Hotline.
Mr. Pinsonnault reported the total FY20 Street Lighting budget is increasing $7,636 or 2.97%
from FYI 9. The Town continues to replace faulty induction light ballasts to make these lights
fully operational, which requires additional contracted labor and parts. Kilowatt hours (kWh) in
FYI were 779,408, and are expected to be similar in FY20.
Streetlight Goals: Continue to work with the Energy Committee and Lighting Options
Committee to find energy savings for street lights; continue to proactively maintain a cost-
effective lighting system which reduces outage frequency and down time and provides safety;
research LED lights.
Mr. Lucente asked for known streetlight outages to be listed on the department's website so
residents know if outages have been reported. Mr. Pinsonnault said the department is looking at
ways to do this but the new Public Information Officer may be able to recommend a reporting
system.
Ms. Barry suggested that an online form be created to facilitate streetlight reporting. Mr.
Pinsonnault said DPW staff do an outage inventory twice a year and the Police department
reports outages regularly as well.
Ms. Hai said there should be a way for residents to report areas of town without adequate
streetlighting. Mr. Pinsonnault said a process exists whereby residents can send him a letter
about the location; the address is then added to a list for evaluation. Recommendations for
additional streetlights come before the Board of Selectmen.
Ms. Barry noted that some crosswalks are also poorly lit, such as one near the High School on
Worthen Avenue. Mr. Pinsonnault took note of the location for evaluation.
Highway: Erik Gitschier, Highway and Drains Division Superintendent, reported that the overall
FY20 Highway budget represents a $19,501 or a 1.37% increase from FYI 9. Compensation is
increasing $8,501 or 1.04% due to contractually obligated step increases. FY20 Compensation
does not include any estimate of prospective cost of living increases for contracts expiring on or
before June 30, 2019. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager's budget. Expenses are increasing $11,000 or 1.79% less than
FY2019. The Town has invested significant capital funds to improve stormwater capacity and
quality by constructing biobasins, retention basins and vegetated swales that require routine
maintenance to remain fully functional. The contractual services request will fund requirements
of the new NPDES MS4 Permit. The bicycle pavement marking program initially funded in
FYI will be continued. Highway staff work will with Transportation Safety Group, the Center
November 28, 2018
Page 5 of 14
Committees, and the public.
Highway Division Goals: continue with the repair and replacement of regulatory signs from
2013 Retro-reflectivity study; continue the drainage flushing program and meeting the MS4
permitting requirements; take proactive measures to repair catch basins town wide; meet the new
state training requirements under a new State law to further define standards of employee safety.
Mr. Pato asked how Governor Baker's recent increase of Chapter 90 funds affects the budget;
Secretary Polito had recommended that communities use these funds for multimodal
improvements/maintenance. Mr. Livsey said the Chapter 90 funds come into the Engineering
division and are used for the street improvement program, including ramps, pavement markings,
and pedestrian accommodations. The list of shovel-ready projects is lengthy.
Equipment Maintenance: Erik Gitschier reported that the FY20 Equipment Maintenance
budget is increasing overall $39,994, or 5.53% from the FY19 budget. Compensation is
decreasing $(9,936) or (3.77)% less than FY19. This is due to multiple retirements in the
division. Expenses are increasing $49,930 or 10.87%. Under the Professional Services account
there is an increase of$1,500 due to the State increasing the cost of state required inspections of
the heavy equipment from $99.95 to $135.00; Vehicle inspections are now done in-house by a
third-party contractor. In the Tools/Lumber/Hardware account there is an increase of$5,000 due
to upgrading software and scan tools for the newer vehicles. The Vehicle Parts & Supplies
account has an increase of$10,000 due to cost increases in replacement parts and supplies for the
fleet maintenance. The small equipment line item will continue to fund the replacement of
equipment necessary to maintain the current fleet.
Equipment division goals: refine the preventative maintenance program with new technologies;
implement new web-based technologies; upgrade the old equipment to meet the needs of the
department.
Mr. Lucente asked for a status report on the pilot program to use quieter landscaping equipment.
Mr. Pinsonnault said that, currently, the Department is testing backpack leaf blowers, string
trimmers, and push mowers. National Grant funding has been used to purchase these machines.
There have so far been no maintenance costs but some Grounds staff training will be necessary.
The Department wants to expand the program and has partnered with the Quiet Communities
organization which will release a study how an all-electric landscaping tool inventory would be
feasible and improve emissions and health in Lexington.
Snow Removal: Erik Gitschier, Highway Division Superintendent, reported that the overall
snow removal budget is $1,393,430, which is an overall increase of$39,300 or 2.90%more than
FY19. This increase is due to the rebidding of the outside plowing contractors and to the need
for additional vehicle parts. Mr. Pinsonnault said the shift Lexington initiated a couple of years
ago to hire and retain plow contractors has been successful, guaranteeing coverage and quality of
service.
Ms. Barry asked if the plow contractors also use the new plow blades the Town has transitioned
to. Mr. Gitschier said that Town vehicles are assigned to the roads with the new surfaces but
contracted plows that cover those routes have also been using the new plow blades.
November 28, 2018
Page 6 of 14
Ms. Hai asked if sidewalks are also plowed by contractors. Mr. Pinsonnault said the sidewalks
are handled by in-house entirely. The three outside contracts are: roads, school parking lots, and
municipal lots.
Snow Removal Goals: refine the use of enhanced liquids with salt in order to enhance the
treatment processes and reduce salt consumption; continue researching new technologies that
will improve the efficiency of snow removal operations; continue researching and utilizing
composite plow edge technology.
Refuse Collection: Robert Beaudoin, Superintendent of Environmental Services,reported that
starting July 1, 2018, EL Harvey began collecting single-stream recyclables which combines
paper/cardboard with plastic, glass and metal containers together in one recycle bin or barrel. EL
Harvey provided 5-year pricing to manually collect refuse and recyclables in a status-quo
manual/manual way and additional pricing to provide manual collection of refuse and automated
collection of single-stream recyclables at the town's discretion.
Refuse Division Goals: work with new vendor to implement a manual refuse and manual single
stream collection service and oversee enforcement of mandatory recycling; develop a plan to
implement a trial automated single-stream recycling program using wheeled carts; continue to
support programs to divert organics residential trash.
Recycling: The FY20 All Funds Recycling Division budget of$2,247,692 reflects a $44,385 or
2.01% increase from FYI 9. This amount includes budgets from the General Fund, the Compost
Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the
revolving funds, the FY20 Recycling General Fund budget is $1,270,368 which is an increase of
$50,510 or 4.14% more than FY19. The majority is driven by anticipated increases in the
transportation of solid waste and recycling. This budget also includes Lexington's share of the
Minuteman Household Hazardous Products collections at Hartwell Avenue and recycling costs
of TVs, computers and other electronic wastes. The DPW Compost Revolving Fund request is
$757,324 which reflects a decrease of$(36,125) or (4.55)% from FY19, due to increases in
compensation, expenses and debt service. Compensation is increasing $1,784 or 0.56% which is
attributed to contractual increases, and prospective cost of living adjustments. Debt service
reflects payments for the completion of the culvert replacement at the Compost Facility and the
purchase of new equipment, including a Lieber loader, a Backhus A-60 windrow turner and
Screener.
Recycling Goals: review the impact of price increases for compost, loam, leaf and bark mulch
and yard waste disposal permits; continue to support Zero Waste activities and programs;
promote waste reduction programs at public events such as Discovery Day, community fairs and
other events; complete implementation of DPW yard/compost facility operation's plan including
the construction of new office building, gate installation, security and conservation.
Mr. Beaudoin reported that the prefab office trailer for the Hartwell Avenue facility is expected
to be in place by the end of the fiscal year. The trailer was ordered some time ago but fell off the
transport truck en route.
Mr. Pinsonnault said that the $10,000 increase in Contractual Services line item for this division
November 28, 2018
Page 7 of 14
is due to the need for additional materials grinding per year.
Ms. Barry asked if there are still loose ends to be tied up for the solar project. Mr. Pinsonnault
said the wrap up may not be completed by the end of the fiscal year.
Mr. Pinsonnault stated that the Hazardous Waste contract is elapsing and will need to be
renegotiated. Mr. Beaudoin reported that the program has been tremendously successful.
Refuse Disposal: Mr. Beaudoin reported that the FY20 tipping fee will be 69.54 per ton which is
a $1.70 per ton increase over the FYI tip fee. There is also a likelihood of additional residential
and other multi-unit developments may impact cost. FY20 is the last year of a 5-year contract
with Wheelabrator for refuse disposal. Mr. Beaudoin stated that the Town has begun to look at
its options for the next contract.
Refuse Goal: explore contract extension options with WTI and meet with other regional disposal
facilities.
Mr. Lucente noted that the new vendor EL Harvey has so far done a good job. He asked which
department oversees medical wastes. Mr. Beaudoin said that a program was established several
years ago, in conjunction with the Health Department, specifically for sharps and
pharmaceuticals which includes kiosks for medical waste located outside the backdoor of the
Town Office Building.
Mr. Pato asked if the curbside compost program might be expanded and noted that the Town
benefits from a decrease in solid waste tonnage. He asked if more education can be done to help
residents understand what materials be recycled. Mr. Beaudoin said he would do the recycling
presentation again this year. He will forward solid waste and recycling tonnage data to the
Board at Mr. Pato's request.
Mr. Beaudoin reported that $7M in revenue has been generated from the Hartwell site in the last
17 years, not including solar revenues. He will present new revenue data this spring to the Board.
Ms. Hai asked why the automated recycling collection pilot program is slated for this spring if
the EL Harvey contract is secure through July 2023. Mr. Pinsonnault said the Town contractually
must tell the contractor by November 1, 2019 which method it wants going forward. This is why
the trial period has been scheduled to start July 1, 2019. Mr. Beaudoin stated the Town does not
receive a financial incentive to make a switch earlier than FY23.
Public Works Program Improvements (PIRs): Guardrail Improvements (Highway division)
$20,000; Snow Operations Optimization Program (Highway) $39,200; Landscape Equipment
(Public Grounds) $22,000; W4 Heavy Equipment Operator (Public Grounds) $61,450.
Mr. Lucente said he is happy to see guardrail improvements as a request. Mr. Pinsonnault said
the request amount will be repeated in subsequent years as it is adequate to address only 500
linear feet of replacement, depending on bids. Mr. Pinsonnault will forward information about
the total number of linear feet in need of attention. Mr. Lucente said he would like the Town to
November 28, 2018
Page 8 of 14
get feedback from abutters before deciding what materials to use for the replacements. Mr.
Pinsonnault agreed but noted that the concrete/wire style must be replaced with another type.
Mr. Pato supported the guardrail replacement program, adding that he agrees that steel
replacement may not be appropriate for areas, such as historic roads. Safety is his utmost
concern.
Ms. Hai supports the guardrail replacement request.
Proposed FY20 Budget—Water& Sewer
Ralph Pecora, Water& Sewer Superintendent, reported that the FY20 budget request for the
Water Enterprise Fund is $11,534,421, an increase of$743,323 or 6.89% more than FY19.
Compensation is increasing $13,124 or 1.70% from FY19, due to contractually obligated step
increases. The Expense request of$508,875 is $14,850 or 3.01% more than FY19.
A preliminary FY20 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by the final assessment in June 2019. For now, an increase of 10% has
been projected. Indirect payments to the General Fund are preliminarily shown with a slight
increase, with final numbers pending the completion of an Indirect Cost Study by the Finance
Department.
Division Goals: continue with the Hydrant Maintenance Program; develop educational material
for water conservation; implement a valve/hydrant maintenance and/or backflow/cross
connection program; reduce the amount of Pit Meters in Town and change out the manual reads
on the ones that cannot be eliminated; continue to update all the water connection "paper tie
cards" for GIS implementation.
Water division: Mr. Pecora reported that the Water Division is requesting Compensation in
FY2020 of$785,010, an increase of$13,124 or 1.70% from FY2019, due to contractually
obligated step increases. The Expense request of$508,875 reflects an increase of$14,850 or
3.01% from FY2019. Contractual Services is increasing due to rising costs for Cross Connection
Testing and Survey, and Annual Leak Detection and to provide sufficient funds to restore
roadways that are significantly damaged from the 3-4 major water breaks each year. Professional
Development will increase due to the need to train and license existing and new personnel.
Postage is increasing to cover the actual costs and cover any additional costs to inform residents
of water conservation.The FY2020 debt service is subject to change as the impact of the
proposed water capital budget is evaluated.
Sewer division: Mr. Pecora reported that the Sewer division is requesting Compensation of
$354,476, a net decrease of$(4,836) or (1.35)% from FY19. The Expense request of$432,950 is
$24,800 or 6.08% more than FY19. The net increase in the Facility Service &Repair object code
is for rebidding of wastewater emergency services. The increase in Contractual Services is due to
rising costs for services to repair residential wastewater services, video inspection of wastewater
services when needed, plus cost increases to resurface roadways over sewer repairs. Fees for
postal services are increasing due to cost increases and to inform residents of water conservation.
Debt service numbers are preliminary and subject to change as the impact of the proposed FY20
November 28, 2018
Page 9 of 14
sewer capital budget is evaluated. Mr. Pinsonnault noted that the increase in the Electricity line
item reflects the anticipated costs if running the pumping stations.
Ms. Barry asked if the division is fully staffed. Mr. Pecora reported there are still two Sewer
vacancies. There are three new hires in the 13-person division.
Ms. Hai asked if the aging equipment that has required increased maintenance is on the
replacement schedule. Mr. Pecora noted it in the FY20 Capital Improvement Project requests.
FY20 Public Works Capital Improvement Projects:
#321 Center Streetscape Improvements $9,273,880
#327 Automatic Meter Reading System $5,940,000
#520 Equipment Replacement $1,300,000
#522 Street Improvements $2,616,801
#523 Storm Drainage Improvements and NPDES compliance $385,000
#524 Sanitary Sewer System Investigation and Improve $1,000,000
#528 Hydrant Replacement Program $150,000
#529 Pump Station Upgrades $700,000
#554 Street Acceptance: Placeholder
#557 Comprehensive Watershed Stormwater Management $390,000
#560 Water Distribution System Improvements $2,200,000
#644 Sidewalk Improvement $800,000
#683 Town-wide Culvert Replacement $390,000
#688 Town-wide Signalization Improvements $125,000
#881 Municipal Parking Lot improvements $0 (Future year funding)
#915 Hartwell Avenue Compost Site Improvements $0 (Future year funding)
#922 Battle Green Streetscape Improvements $0 (Future year funding)
#940 Westview Cemetery Building $2,800,000
#941 Public Parking Lot Improvement Program $0 (Future Year Funding)
#1039 Hill Street New Sidewalk Project $1,500,000
#1056 Public Grounds Irrigation Improvements $0 (Future Year Funding)
FY20 TOTAL CIP Request= $30,141,119
Mr. Pato and Mr. Lucente said that the Automated Meter System bears a steep price tag. Mr.
Pato said he is in favor of the project because it will help detect costly leaks more quickly. He
asked that a presentation about the request include information such as how often meters are
generally replaced and at what cost; what is the incremental cost of this project over the normal
replacement schedule; and how many residential abatements will be avoided per year due to
earlier leak detection.
Mr. Pato said he would like to understand how the recently-adopted resurfacing techniques have
improved road condition ratings. Mr. Livsey said former and the current road rating systems
(PCI and RSR) cannot be directly correlated but it is clear overall progress is being made. He
will forward the graph to the Board that illustrates this progress.
November 28, 2018
Page 10 of 14
Ms. Barry asked if all fire hydrants are on a GIS map that residents can access online. Mr. Livsey
said they have been mapped and he will verify that it is available to the public.
Ms. Barry asked when the signalization project at Massachusetts Avenue and Worthen Road is
scheduled. Mr. Livsey stated that the plans are nearly complete and the Conservation
Commission permitting process will commence soon. Construction could begin in the spring but
timing will be coordinated with the new Fire Station project so as not to impede traffic through
town. The construction itself would last 3 months. Ms. Barry asked that abutting businesses, the
town pool facility, and the 4th of July Lions Club Carnival be kept in the loop on this project.
Ms. Barry called a 5-minute recess from 3:43-3:48 p.m.
Proposed FY20 Budget—Police Department
Mark Corr, Chief of Police, was joined by Michael McLean, Captain of Operations, John
Mazerall, Captain of Administration, and Marie Downie, Administrative Assistant, to report on
FY20 Police Department level-service request of$7,349,225. This budget reflects a $102,659 or
1.42% increase (compensation increased $94,714 or 1.50% and expenses increased $7,945 or
0.86%) from the FY19 budget. Department staffing includes 65 full-time and 32 part-time
employees with personnel representing 87.4% of the budget. The remaining 12.6% for expenses
cover necessary Supplies, Contracts and Equipment. The Police Department regularly seeks
grants and other methods of alternative funding. In FYI it received $99,040 in grant awards
(including State 911 support and training funds [$90,040] and the Commonwealth's Traffic
Safety Education grant [$9,000]). The Department is currently funded for 50 police officers.
At the time this budget was submitted, collective bargaining agreements were not settled with the
IBPO 501 (Sergeants, Lieutenants and Captains) for FY2017-2020, Lexington Police
Association for FY2019-2020, and SEIU 888 (crossing guards) for FY2017-2020. Any increases
due to prospective settlement of these contracts will be captured in the Salary Adjustment
Account in the Town Manager's budget.
Chief Corr said that, even with candidates coming out of the Police Academy in the near future,
the department will have four vacancies and anticipates being down 6-8 positions by this time
next year if the department continues to draw only from the pool of Civil Service candidates. If
the contract settlement includes agreement that the department will withdraw from Civil Service,
some aspects of the department budget would change. Chief Corr emphasized that there are
many duties and services the understaffed department cannot perform. The Cadet program has
been restored to six participants that will train young adults in public service and para-
enforcement practices.
Police Department Goals: begin design phase and obtain funding to construct a new police
station and improvements to Hartwell Avenue outdoor firing range; focus on training for patrol
staff given that 50% of our patrol officers have 5-years' experience or less; continue to pursue
full-staffing.
Police Administration: Currently the Town is out of contract with IBPO 501 (Captains,
Lieutenants & Sergeants) for FYI 8-20. Wages reflect pay increases for non-represented staff. In
FYI 9, the Cadet program was restored to the 2003 staffing level with six (6)part-time positions.
November 28, 2018
Page 11 of 14
A $300 Emergency Medical Dispatch(EMD) stipend was added to our Mechanic who serves as
a back-up dispatcher. Verizon and National Telecom telephone increased $2,904 for current
services; Gasoline increase of$1,189 anticipates higher fuel costs under a regional consortium.
The Department has nine membership or subscription services that increased collectively $1,320.
Patrol and Enforcement: The Lexington Police Association (Patrol Officers and Sergeants) is
currently out of contract for FYI 9-20. The decrease in regular wages reflects the retirement of
senior officers but several newer officers receive higher Quinn benefits. Training and
Professional development expenses increased$10,000 due to many newer officers attending
certification courses. Software maintenance increased $3,000. Communication and network costs
decreased$5,887 due to a shift in the service agreement from Motorola to Cybercom. Gasoline
increase of$8,726 anticipates higher fuel costs under a regional consortium. Small equipment
increase of$5,000 reflects a program to replace two cruiser light bars per year for the next 5
years.
Traffic Bureau: Wages increased with contractual step increases and cost of livingadjustments
for non-represented employees. Contract services decreased$28,000 due to the removal of a
one-time payment made to the Church of Our Redeemer to support the cost of repaving their
parking lot. Lease agreements increased $1,065 for the Eversource and Church of Our Redeemer
parking lots.
Investigations/Prevention: Currently IBPO 501 (Detective Lieutenant and Sergeant Prosecutor)
and the Lexington Police Association (Detectives) are out of contract. Wage increases reflect the
assignment of a senior officer to the Bureau with higher wage and Quinn benefits. Software
expense increased $375 for the ID machine service contract. Gasoline increase of$2,776
anticipates higher fuel costs under a regional consortium. Membership payments increased
$1,425 due primarily to membership in the Northeast Municipal Law Enforcement Council
(NEMLEC).
Dispatch: Wage increases reflect a 3-year contract settlement. The Regular Wages budget is
$37,000 lower due to offsetting funding provided by a State 911 grant. Mileage increase of$200
reflects a continuing effort to send dispatchers to training programs. A software increase of$700
reflects our new emergency medical dispatching (EMD) software (PROQA) and our new EMD
inspection program (Aqua).
Animal Control: Contractual Services reflects a$3,152 contractual increase with the Town of
Bedford due to wage and benefit increases of$2,152 and budgeting $1,000 for overtime.
Crossing Guards: A contractual settlement has not been reached with the SEIU 888 Crossing
Guard Association.
Mr. Lucente asked if there are early estimates on parking revenue for the current fiscal year.
Also, given that the Center Streetscape project is anticipated, how will it affect parking revenues
for the duration of the project?
Chief Corr said he will forward a five-month accounting of revenue for the current fiscal year.
Parking meter revenue does not include fines and parking permit revenue, which go into the
November 28, 2018
Page 12 of 14
Town's parking meter account; the Police department receives a portion of those funds for its
budget at the discretion of the Town Manager's Office. Other funds are used by the DPW
department for maintenance of the Center.
Mr. Lucente asked if there are plans to expand the School Resource Officer program as the
school age population continues to grow. Chief Corr reported that the department has discussed
how to deploy its available staff. He noted also that call volumes and times have changed in
recent years so that daytime calls are more numerous and nighttime calls less so. When staffing
levels improve, more options will be possible.
Mr. Pato asked if traffic issues can be reported periodically to the Selectmen via the Town
Manager. Chief Corr said the new incident tracking system may be useful in generating this level
of information.
Ms. Barry asked where grants are reflected in the department's budget. Chief Corr said most
department grants are recurring. Additional 911 grant money is anticipated due to Lexington
switching to 911 Direct, which will increase the number of calls coming into the department.
Chief Corr believes the added revenue might cover the cost of a 10th Dispatch employee which
will provide more coverage options and scheduling flexibility. Ms. Barry asked Ms. Kosnoff,
Assistant Town Manager for Finance, to explicitly express grant revenue in upcoming budget
details.
Ms. Barry asked if the Town's contribution toward Police Academy tuition is reimbursable.
Chief Corr said the Town pays the expense upfront and, once the candidate starts working for the
Town, the $3,000-$5,000 cost is deducted incrementally for approximately 30 payroll payments.
Ms. Barry asked where in the budget the Explorer program cost is found. Chief Corr said the
program is privately funded through contributions.
Capital Improvement Projects: Firing Range $125,000.
Chief Corr said that the firing range was originally intended to run parallel to the new Police
Headquarters project. Contractor Weston and Sampson has conducted a feasibility study at the
Hartwell Avenue facility, which shows that the site presents complexities that needs to be
addressed. Since the path forward is unclear, he and Town Manager Malloy agree this FY20
Capital Request should be withdrawn.
Proposed FY20 Budget—Fire Department
Public Safety: John Wilson, Fire Chief; Derek Sencabaugh, Assistant Fire Chief, and
Christopher Ford, Assistant Fire Chief, reported that the FY20 budget for the Lexington Fire and
Rescue Department is $7,002,783 which is a $52,073 or 0.75%increase from FY19.
Compensation is increasing by $71,763, or 1.13% due to step increases. FY20 Compensation
does not include any estimate of prospective cost of living increases for contracts expiring on or
before June 30, 2019. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager's budget. Expenses are decreasing by$(19,690), or (3.30)%,
due to last year's one-time request for a replacement vehicle.
November 28, 2018
Page 13 of 14
Department Goals: implement additional modules of the Public Safety Software (inventory,
vehicle maintenance); training to meet new OSHA regulations pertaining to fire departments;
develop an improved employee recruitment process to address diversity and retention; continue
to work on new fire headquarters.
Chief Wilson said that, like the Police department, the Fire department is short staffed. However,
he predicts that, by January, the four current vacancies will be filled. Short-staffing has delayed
some of last year's goals from being achieved.
Fire Administration: Assistant Chief Sencabaugh reported that the Fire Administration budget
for FY20 reflects an overall decrease of$(14,024) or (2.78)%, which is comprised of a $12,766
or 3.27% increase in compensation, and a decrease of$(26,790) or (23.57)% for expenses due to
the removal of a one-time cost of$35,000 for a replacement command vehicle in FYI 9, offset by
an anticipated increase in fuel expenses in FY20.
Fire Prevention: The FY20 Fire Prevention budget reflects an overall decrease of$(10,168) or
(4.40)%, comprised of a decrease in compensation of$(1,668), or (0.78)% due to staff turnover,
and a decrease in expenses of$(8,500), or(48.02)% due to ending the lease on the fire
prevention trailer.
Fire Suppression: The FY20 Fire Suppression budget reflects an overall increase of$54,965 or
0.91%, compensation increases by $60,665 or 1.06%, due to step increases, and expenses
decrease by$(5,700) or(1.95)%.
Emergency Medical Services: The FY20 EMS expense budget is increasing by $21,300 or
12.66% from the FYI budget. The increase is due to a change in the agreement with Mount
Auburn Hospital requiring that the department purchase its own medications.
FY20 Program Improvement Request: Protective Clothing (Fire and Rescue) $85,000.
Assistant Chief Sencabaugh reported that the Finance Department recommends this request as a
$7,500 annual PIR instead of a one-time $85,000 Capital Request. Currently, the Operating
budget carries enough funding for 12 sets of clothing each year; the gear lasts 10 years. Staff
turnover has caused the department to fall too far behind to catch up with replacement using the
Operating budget schedule. The additional $7,500 would provide funding adequate for 2
additional replacement sets each year.
FY20 Capital Requests: If the Protective Clothing request is handled as a PIR, there are no
FY20 Capital Requests, although it was noted that FY21 and FY24 will both see requests for
$280,000 for ambulance replacement.
Ms. Hai asked what happens to a fireman's protective clothing when he/she leaves the position.
Chief Wilson said some gear can be passed down, depending on the comparative sizes of the
former staff member and the new staff member. There are 24 spare sets of gear for emergencies
but not all current staff have two sets of gear of their own. Ms. Hai supported the request but said
she was unsure if it should be a Capital investment instead of a PIR.
November 28, 2018
Page 14 of 14
Ms. Barry asked if the department is running two 24-hour ambulances. Chief Wilson said it will
be starting in January 2019.
David Kanter, Capital Expenditures Committee, said the CEC would welcome a decision about
whether the Protective Clothing will be a PIR or Capital Request.
Ad,ourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 4:45 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
November 29, 2018
Page 1 of 7
SELECTMEN'S MEETING
Thursday,November 29, 2018
A meeting of the Lexington Board of Selectmen was called to order at 2:01 p.m. on Thursday,
November 29, 2018 in the Selectmen's Meeting Room of the Town Office Building. Present
were Selectmen Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai; as well as Mr. Malloy,
Town Manager; Ms. Axtell, Assistant Town Manager; and Ms. Siebert, Recording Secretary.
Ms. Ciccolo was absent.
Proposed FY20 Budget—Department of Public Facilities
Mike Cronin, Director of Public Facilities; and Shawn Newell, Assistant Director of Public
Facilities reported that the Department of Public Facilities FY20 level-service All Funds budget
is increasing by $812,083 or 7.21%. The General Fund budget is increasing by$798,569 or
7.44%. Overall Utility costs are increasing by 423,738 or 14.3%, which includes an increase of
$16,750 or 2.4% in natural gas, and an increase of$306,488 or 14.1% in electricity. Electric
costs are net of$126,500 in solar credits for rooftop installations. Natural Gas and Electric
supply rates are based on newly procured utility contracts. Contractual obligations for step
increases and COLAs under the SEW and AFSCME contracts that will extend until June 30,
2021. Two additional custodians will be hired for new educational space at both Lexington
Children's Place and Hastings Elementary School. Revenues from building rentals remain strong,
and are reflected in a $13,515 or 2.55% increase in the Rental Revolving Fund budget.
Department goals: support the operation of the Community Center; support the School Master
Plan; implement other capital and priority projects.
Public Facilities Program Improvement Requests: School Painting Maintenance $105,000;
Town Painting Maintenance $45,000; Contracted Service—Security Systems $46,000.
Education Facilities: The level-service budget reflects an increase in Compensation of$231,165
or 6.70% from FYI 9, which is comprised of two main drivers: Compensation for two additional
custodians to service Lexington Children's Place and coverage for the Maria Hastings
Elementary school; and Contractual Obligations for a labor agreement settlement under the SEIU
contract that expires June 30, 2021.
Operating expenses are projected to increase by $376,145 or 10.14%. A higher projected rate for
natural gas in FY20 results in an increase of$37,070 or 6.44%; the Electricity supply rate has
also increased with a new contract for 100% green energy by$76,629 or 4.85%, and incorporates
an offset of$122,000 in solar credits for solar panels on school roofs. Both utility rates are based
on FY20 contracted rates for gas and electric supply. Landscaping expenses are increasing by
$78,400 due to state MS4 requirements for bio-retention basins, catch basins as well as parking
lot sweeping with third party reporting.
The Rental Revolving Fund will increase spending by $5,372 or 1.69% for FY20,
driven by a projected increase in overtime costs.
Education Facilities division goals: continue to develop capabilities of Town-wide
November 29, 2018
Page 2of7
maintenance staff with lower costs and improved service; support implementation of School
Master Plan with services extending to new school building construction at Maria Hastings
Elementary School and Lexington Children's Place.
Municipal Faculties: The recommended FY20 General Fund budget reflects an increase of
$151,993 or 7.53% from FY19. This level-service budget includes an increase in Compensation
of$11,700 or 2.04°/x, which provides sufficient funding for a labor agreement settlement under
the AFSCME contract that expired June 30, 2021.
Expenses are projected to increase by$140,293 or 9.70%. In FY20, Electricity usage and rate
will increase due to new contracted supply rates and, in part, to new building construction and
swing space. The new temporary Fire Station apparatus structure heated by propane will add
$100,000 in annual operating expenses while in operation. Natural Gas costs have decreased by
$30,135 or 16.75% less than FY19 and Electricity increased by $37,900 or 6.43%. The electric
budget also includes $4,500 in solar credits for solar panels on Cary Memorial Library. Both
utility rates are based on FY20 contracted rates for both natural gas and electricity. FY20 Rental
Revolving Fund Compensation is maintained at$83,000 to reflect additional staff from more
frequent rental activities,particularly at the Cary Memorial Building. Expenses remain at
$20,000.
Division Goals: support operation of the Community Center, Cary Memorial Building Events
and prioritized projects.
Mr. Lucente said he supports the PIR request for School painting maintenance, noting that
classroom painting at the high school is very much needed.
Mr. Lucente asked about the cause of the $306,000 (14.42%) increase in electricity costs. Mr.
Newell said additional building square footage drives the increase and noted there will be no
solar offset at the all-electric Lexington Children's Place when it comes online in FY20. Mr.
Lucente and Mr. Pato asked that it be clarified that the cause of the increase is not due to
choosing 100% green energy. Mr. Lucente asked Facilities to consider retrofitting school and
town buildings with motion detectors so lights would turn off when rooms are not in use.
Mr. Pato asked if space rental fees are high enough to help recapture Capital investment. Mr.
Cronin said the department is highly supportive of reviewing the fees. Mr. Pato noted that
maintenance painting appears in both the PIR and Capital request lists. Mr. Cronin said the
department is unsure which option is more appropriate. Mr. Malloy said his preference is to
include it in the PIR category, rather than in Capital, so the funds are not borrowed.
Mr. Pato asked if the same MS4 requirements that apply to the Schools also apply to Town
buildings. Mr. Cronin said that MS4 work for Municipal sites appears in the DPW budget. Mr.
Pato said a plan for overall coordination of sustainability tasks is needed, both operationally and
for reporting.
Ms. Barry asked that the renter usage list for Cary Memorial Building be forwarded to the Board.
November 29, 2018
Page 3 of 7
Ms. Hai asked that the reason to deploy additional staff at the new Lexington Children's Place be
made clear so as not to be confused with staff already added at Central Administration/the
current LCP location.
FY20 Public Facilities Department Capital Requests:
306 Lexington Police Station Rebuild $25,651,792
562 School Building Envelopes and Associated System $233,448
647 Municipal Building Envelopes and Systems $203,865
653 Building Flooring Program $125,000
698 School Paving and Sidewalk Program $326,740
699 5-year Interior and Exterior Painting Program $150,000
749 Public Facilities Bid Documents $100,000
939 Public Facilities Mechanical/Electrical System Replacement $605,000
1047 Playground Replacement Program Bowman-Bridge $302,000
1073 LHS Field House Track Resurfacing $250,000
Mr. Pato asked if the Police Station is eligible for Community Preservation funds. Mr. Malloy
will look into it.
Ms. Hai asked that incorporating the use of Hosmer House in the Police Station project be
considered.
Ms. Barry asked if the Community Center will need to close when the building envelope/systems
work is being done. Mr. Newell said the building can remain open; work can be done on nights
and weekends, if necessary.
Mr. Lucente asked about the life expectancy of school-based sidewalks and parking lots. Mr.
Cronin said that salt treatment can erode surfaces but both should last longer than 10 years.
Because of premature surface damage, the Department has changed its salt application practices.
Ms. Hai said that Facilities should consider limiting access to the Bridge School playground
from the Old Res so dogwalkers do not encroach on the playground area.
Proposed FY20 Budget—Finance
Carolyn Kosnoff, Assistant Town Manager for Finance; Jennifer Hewitt, Budget Officer; Skip
Lovering, Tax Collector/Treasurer; Rob Lent, Assessor(late arrival); requested FY20 Finance
Department budget reflects a $(40,874) or (2.17)% decrease from the FYI budget. This
includes a $(40,689) or(2.94)% decrease in compensation, which reflects staff turnover in all
three finance divisions. Finance expenses are mostly level-funded compared to prior year, though
some departmental line items have shifted to align with staff initiatives.
Comptroller: The requested FY20 budget is a level-service budget which is
decreasing by$(4,671), or (0.68)%. Compensation is decreasing by$(7,171) or (1.29)%, and is
due to staff turnover. FY20 Compensation does not include any estimate of prospective cost of
living increases for contracts expiring on or before June 30, 2019. Funds for prospective
November 29, 2018
Page 4 of 7
increases are captured in the Salary Adjustment account within the Town Manager's budget.
Expenses for FY20 are increasing $2,500 or 1.96% compared to FY19, which reflects a slight
increase in professional services and catering, both of which will be allocated for staff training of
the new MUNIS modules and chart of accounts which are anticipated to go live on July 1, 2019.
Comptroller goals: Implement a new chart of accounts in the MUNIS general ledger application
to align with state reporting requirements and improve departmental reporting, workflow and
internal controls; Implement new MUNIS modules for employee self-service, document
management and archiving; Continue to refine budget development, including data collection
and compilation for operating and capital budgets in the Wdesk platform, as feasible.
Treasurer/Collector: The requested FY20 budget reflects a $(1,564) decrease from FY19 due to
staff turnover. FY20 Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2019. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager's budget. Requested
expenses are level-funded compared to FY19. The contractual services line continues to include
$5,000 for anticipated legal expenses to continue foreclosure process on existing accounts that
was started in FY 17. In FY 18, the Town collected over $1 million in delinquent taxes and
interest through this initiative.
Treasurer/Collector goals: Bid Bill Printing Services; Continue tax foreclosures and evaluate
new accounts to add to process; Explore online access to individual property tax accounts;
Explore an online portal for accepting gifts and donations for the Town's trust accounts.
Assessor: The requested FY20 budget represents a $(34,639) or (4.47)% decrease
from the FY19 budget. Compensation is decreasing by $(31,954) or (6.35)% due to staff
turnover and realignment of responsibilities. FY2020 Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30, 2019.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget. Expenses are decreasing $(2,685) or (0.98)%, which is a net decrease driven
primarily by a $37,000 reduction in Professional Services for cyclical property inspection
services which are now performed by Town staff. This decrease is partially offset by an increase
in legal services to support a new staff initiative to address commercial abatements without
litigation
Assessor goals: Administer a 5-year, cyclical annual inspection program for interior and exterior
inspection to comply with requirements of the DOR; Embark on cross-training program among
Assessing Department employees to promote staff capacity at all times; Implement supplemental
property tax assessments as permitted by adoption of MGL 59, section 2D; Develop procedures
for addressing and resolving commercial abatements without litigation; Enhance productivity
through adoption of new technology to support data collection and input activity.
Ms. Barry asked if the Department is now fully staffed. Ms. Kosnoff said that there are several
new staff and several in-house promotions. Vacancies have almost all been filled. The part-time
position in the Finance Office, no longer needed, has been eliminated in the FY20 budget.
November 29, 2018
Page 5 of 7
[Mr. Lent arrived.]
Mr. Lucente said he is happy that past due taxes are being addressed and that an online gift portal
may be established. He asked that a mechanism to generate thank you messages be researched so
that administration of timely donation acknowledgement is facilitated.
Ms. Barry said an online portal for tax payments and payment history, as other towns have
adopted, would be beneficial.
Ms. Barry called for a 5-minute recess until 3:20 p.m.
Proposed FY20 Budget—Town Managerpartment
Rajon Hudson, Management Analyst; and Ann Kostos, Human Resources Director; reported that
the FY20 budget reflects an overall increase of$36,927 or 4.10% from FY 19. This is comprised
of an increase of$36,927 or 5.53%in Compensation due to new hires and step increases,
combined with level-funded Expenses.
Department Initiatives: Continue to support the Diversity Advisory Task Force in coordination
with the School department; Initiate implementation protocol for hate crime activities in
coordination with the School department; Work to support the high-performance culture in the
organization by providing directed team building to the newly constituted Senior Management
Team; Develop new revenue sources to support the budget, particularly the capital budget, by
looking at stormwater revenue and sidewalk betterments; Continue the initiative to develop
organizational sustainability by passing on institutional knowledge, engaging mid-level
managers in organization decision-making and selecting and training qualified individuals;
Continue the work on internal controls by revising existing policies and developing new policies
that may be necessary to ensure the protection of assets that are vulnerable to abuse.
Town Manager's Office Program Improvement Request: Consultant Services: General
Liability Insurance $25,000.
Organizational Direction and Administration: Overall, the recommended FY20 budget
reflects a $26,078 or 4.09%increase from FYI 9. This is due to a increase of$26,078 or 4.92%in
Compensation attributed to new hires in the department. Expenses are level-funded.
Human Resources: The requested FY20 budget reflects an increase of$10,849 or 4.12% from
FYI 9. Compensation increases by $10,849 or 7.92%. Expenses are level-funded. Professional
Services will remain level funded due to anticipated assessment centers, which are used to
evaluate candidates for promotion.
Ms. Kostos noted that a grant from the Community Endowment of Lexington was used to
implement a translation initiative for which five tablets were purchased and downloaded with
Google Translate. The software will help Town staff and residents with limited English
November 29, 2018
Page 6of7
communicate. The tablets are kept in the busiest Town offices; staff have been trained to use the
software.
Proposed FY20 Budget—Town Committees
Rajon Hudson presented the FY20 Budget on behalf of the 80+ Town Committees. The FY20
budget is expected to decrease overall by $(11,119) or (16.84)%. This a net decrease, which is
due to one-time funding for Community Cultural programming in FYI 9, and the fact that the
Dance Around the World event will not take place in FY20. Those decreases are offset by a
2.5% increase in Supplies for the Town Celebrations Committee to account for increasing costs
for Patriots' Day.
Financial Committees: The FY20 $8,130 budget request funds the production of both the
Appropriation Committee and Capital Expenditure Committee reports to Town Meeting and
attendance at an annual finance committee conference.
Miscellaneous Boards and Committees: In FY2019, $6,900 was appropriated for a one-time
Dance Around the World program improvement and to support a wide variety of cultural
community programs for the Lexington Council for the Arts. The FY20 budget request is less
this amount and totals $4,500.
Public Celebrations: Town funding accounts for only a portion of the total cost of these
celebrations. Expenses are decreasing by $(4,219) or (9.07)% from FYI 9. This is a net decrease
due to the Dance Around the World event not being held in FY20, offset by an increase of 2.5%
or $1,057 to reflect the rising costs of supplies. Miscellaneous other costs are covered through
citizen contributions, corporate sponsors and private donations.
Town Committees Program Improvement Request: Vision 2020 Futures Panel $10,000. Mr.
Hudson noted that the amount may change and should be considered a placeholder at this time.
Mr. Pato supported the PTR and noted that, if funded, the Futures Panel would take place in the
20th anniversary year of the formation of the Vision 2020 Committee. He believes the Committee
and the Futures Panel are complementary to the Comprehensive Plan work.
Proposed FY20 Budget—Board of Selectmen's Office
Kim Katzenback, Executive Clerk, reported that the FY20 Selectmen's All Funds budget
inclusive of the Selectmen's Office, the Legal budget, Town Report and the PEG Special
Revenue Fund is decreasing by $(19,379), or(1.52)%. This decrease in the All Funds budget is
due to the removal of one-time funding of$40,000 for consulting and related expenses for
bringing Special Permit Residential Development Zoning Bylaw Amendment Article to a future
Annual Town Meeting. General Fund compensation is increasing $6,547 or 5.85%to capture
step increases, and General Fund expenses are decreasing $(25,926) or(2.23)%. The Legal and
Town Report components of the Selectmen's budget are level-funded.
Selectmen's Office: The Board of Selectmen's General Fund budget is decreasing $(32,953), or
November 29, 2018
Page 7 of 7
(13.08)%. This decrease is driven by removal of one-time funding of$40,000 for consulting and
related expenses from bringing a Special Permit Residential Development Zoning Bylaw
Amendment Article to a future Annual Town Meeting. Wage increases include in-lieu-of-step
increases for Selectmen's office staff. Expenses include yearly memberships in MMA and
MAPC.
Legal: The FY20 budget request of$410,000 represents a 0% increase over FYI 9.
Town Report: The FY20 budget request of$13,688 represents a 0% increase over FY19. A new
Town Report Coordinator and a new Town Report Layout Designer have been hired.
PEG Access: The FY20 budget request of$614,476 represents a 2.26% increase over FYI due
to the contract with LexMedia.
Ms. Hai noted a large jump in printing costs for the Town Report. Ms. Katzenback said that
$6,000 is budgeted every year but the actual cost has always been lower.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 3:43 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor Licenses
PRESENTER: ITEM
NUMBER:
Suzie Barry, Chairman
C.3
SUMMARY:
Maddies Mission has requested a One-Day Liquor License to serve beer and wine at the Scottish Rite Masonic
Museum and Library, 33 Marrett Road on Saturday, March 16, 2019 from 6:00 p.m. until 10:30 p.m. for the
purpose of their Foster Care Fundraiser event.
Spectacle Management has requested five One-Day Liquor Licenses to serve beer and wine at Cary Memorial
Hall Lobby, 1605 Massachusetts Avenue for the purpose of five shows on the following dates:
. Ambrosia, Thursday, March 14th 7:00 p.m. to 11:00 p.m.
. Russian National Ballet, Thursday March 21st, 7:00 p.m. to 11:00 p.m.
. Lenny Clarke, Friday, April 12th, 7:30 p.m. to 11:00 p.m.
. Illusionist Rick Thomas, Thursday April 18th, 7:00 p.m. to 11:00 p.m.
. Southside Johnny, Sunday, April 28, 6:30 p.m. to 11:00 p.m.
SUGGESTED MOTION:
Move to approve the Consent
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/25/2019
ATTACHMENTS:
Description Type
D Applicaoon (lay I.I., Mahidie's Msiion L'Wkup matenal
D Applicaoon (lay I.I., S'pectada:Mgni BWkup matenal
Oo
Qas 14OR
TOWN OF LEXINGTON
SELECTMEN'S OFFICE iEB 13 2U19
A"IL
1 INI 0. APPLICATION FOR
ONE-DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for $25.00 made payable to the
Town of Lexington.
BUS INESS/FUNDRAISING ORGANIZATION: & Ake,_s � k, 6_Sfon
CONTACT NAME AND NUMBER: G-eme_/-
ADDRESS FOR MAILING: 7—i ck ( C � Q_ L _,oN�A(N oQG
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT. -o (a
(A 4v\c,- rcs+,e-r (cr-
LOCATION AND ADDRESS: + L bre
DATE OF FUNCTION:
TIMES OF FUNCTION: C)
TYPE OF LIQUOR TO BE SERVED: + �ole-(_
DATE AND TIME WHEN LIQUOR DELIVERED: PO � I ( til
.................
DATE AND TIME WHEN LIQUOR REMOVED: 00 PC')
ADDITIONAL INFORMATION:
Authorized Signature Federal Identification No. or
Social Security Number
�aA 306.
TOWN OF LEXINGTON
a SELECTMEN'S OFFICE
- ary
y r
A4R1 10tH
APPLICATION FOR
ONE-DAY LIQUOR. LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION: Spectacle Management
Jack Lally,
CONTACT NAME AND NUMBER:
4 Muzzey St. Lexington MA 02420
ADDRESS FOR MAILING:
EMAIL ADDRESS:
5 events in March &April, 2019
TITLE/PURPOSE OF EVENT:
Cary Memorial Hall, 1605 Massachusetts Avenue
LOCATION AND ADDRESS:
See attached listing.
DATE OF FUNCTION:
See attached listing.
TIMES OF FUNCTION:
Beer and "Wine
TYPE OF LIQUOR TO BE SERVED:
See attached listing.
DATE AND TIME WHEN LIQUOR DELIVERED:
See attached lasting.
DATE AND TIME WHEN LIQUOR REMOVED:
ADDITIONAL INFORMATION:
� 7
orized Signature Federal Identification No. or
Social Security Number
Listing of March and April, 2019 Events:
1. Ambrosia, Thursday, March 14th. Performance at 7:30 PM
Liquor Delivered 4:00 PM; Liquor Removed 11:00 PM
2. Russian National Ballet, Thursday, March 21 st. Performance at 7:30 PM
Liquor Delivered 4:00 PM; Liquor Removed 11:00 PM
3. Lenny Clarke, Friday, April 12th. Performance at 8:00 PM
Liquor Delivered 4:00 PM; Liquor Removed 11:00 PM
4. Illusionist Rick Thomas,Thursday, April 18th. Performance at 7:30 PM
Liquor Delivered 4:00 PM; Liquor Removed 11:00 PM
5. Southside Johnny, Sunday, April 28th. Performance at 7:00 PM
Liquor Delivered 4:00 PM; Liquor Removed 11:00 PM