HomeMy WebLinkAbout2019-02-13 Summit IV Packet - Released Financial Summit IV
Board of Selectmen, School Committee,Appropriation Committee,
Capital Expenditures Committee
February 13, 2019
7:00 PM
Cafeteria, Hadley Public Services Building, 201 Bedford Street
AGENDA
ITEMS FOR INDIVIDUAL,CONSIDERATION
1, Minuteman High School Athletic Recreation Complex Update (20 min.) 7:00 p.m.
1 Review 1-ist of 2019 Annual Town Meeting Articles (10 min.) 7:20 p.m.
1 Continue Discussion FY20 Preliminary Budget and Financing Plan (30 min.) 7:30 p.m.
4, Capital Expenditures Committee - Preliminary Report: FY20 Proposed Capital 8:00 P,m4
Projects (15 min.)
ADJOURN
1, Anticipated Adjournment 8:15 p.m.
A Board of Selectmen meeting will be held on Friday, February 22, 2019 at 12:30 p.m. in the Selectmen's
Meeting Room, Town Office Building, 1625 Massachusetts Avenue.
The next regularly scheduled meeting of the Board of Selectmen will be held on Monday, February 25,
2019 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts
Avenue,
Ilcarirkff Assistance Devices Available on Request LeAdla
All agcnda thne and the otdcr of itcrns arc,apploAhnate and subject to charkgc� Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Minuteman High School Athletic Recreation Complex Update (20 min.)
PRESENTER: ITEM
NUMBER:
Melissa Battite, Director of Recreation
and Community Programs IJ
SUMMARY-
Update on a proposed Inter Municipal Agreement between M14S and the Town of Lexington for an Athletic
Recreation Complex to be constructed on the M14S campus for a shared use.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/13/2019 7:00 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review List of 2019 Annual 'Fown Meeting Articles (10 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair 12
SUMMARY-
1-ist of the 2019 Annual Town Meeting articles for discussion if needed.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/13/2019 7:20 p.m.
ATTACHMENTS:
I)escription Type
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41
7'
I TOWN OF LEXINGTON WARRANT
2019 ANN UA_I,TOWN MEETING
PRI NT'
N
Commonwealth of Massachusetts Middlesex, ss.
To either of the: Constables or Town Clerk of the: Town of I.cxin ton, in said County, Greetings:
In the: name of the: Commonwealth of Massachusetts,you are; directed to notify the: inhabitants of the:Town of
I.cxin ton qualified to vete: in elections and in Town affairs to meet in their respective voting places in said Town.
PR CINCT ONE, SCHOOL,ADMINISTRATION BUII.DING-, PRECINC l'T O, BOWMAN SCHOOL,
PR C'INC,T THREE, LEXINGTON COMMUNITY CENTER-, PRECINCTFOUR, C"ARY MEMORIAL,
BUILDING-, 11 RECINCT FIVE, SCHOOL.ADMINISTIZATION BUIL,DINCp; 11 R CINCT SIN, C"ARY
MEMORIAL,BUILDING-, PR CINCT SEVL N, ESTAF3IZOOK SCHOOL, 11 PRECINCTEIGHT, SAMUEL,
HAI L.EY 11 PBL IC SERVICES BUILDING, 11 R C;INCT NINE, KEILTY HAL1, ST. BRIGID'S CHURCH,
On Monday,the Fourth Day of March 2019
From 7:00 a.m. to 8:00 p.m., then and there to act on the: following article::
ARTICLE I NOTICE OF ELECTION
Two Selectmen for aterm of three years,
One Selectman for a team of one year,
One Moderator for a team of one year,
Two members of the: School Committee, for aterm of three years.
One member of the Planning Board for a team of three years,
One member of the L,exin ton Ho A uthority for a team of five: years.
Nine Town Meeting Members in Precinct One, the: seven receiving the: highest st rnu ber of voters to serve for teams of
three years-, the: one receiving the: next highest st rnu ber of voters to fill an unexpired team ending in March 2021, the:
next highest number of voters to fill an unexpired team ending in March 2020,
Severn Town Meeting Members in Precinct Two,the;seven receiving the;highest st rnu ber of voters to serve for teams of
three years,
Severn Town Meeting Members in Precinct Three, the; seven receiving the; highest number of voters to serve for teams
of three years,
Severn Town Meeting Members in Precinct Four, the; seven receiving the; highest number of voters to serve for teams
of three years,
Severn Town Meeting Members in Precinct Five:,the; seven receiving the;highest number of voters to serve for teams of
three years,
Severn Town Meeting Members in Precinct Six,the; seven receiving the;highest number of voters to serve for teams of
three years,
Severn Town Meeting Members in Precinct Severn, the; seven receiving the; highest number of voters to serve for teams
of three years
Nine Town Meeting Members in Precinct Eight,the; seven receiving the;highest number of voters to serve for teams of
three years', the;two receiving the; next highest st rnu ber of voters to fill unexpired teams ending in March 2020,
Eight Town Meeting Members in Precinct Nine,the; seven receiving the;highest st number of voters to serve for teams of
three years, the;next highest number of voters to fill an unexpired team ending in March 2020.
4
You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial
Building, 1605 Massachusetts Avenue, in said Town,
On Monday,the twenty-fifth day of March 2019 at 7:30 p.m.,
at which time and place the following articles are to be acted upon and determined exclusively by the Town
Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN
BOARDS, OFFICERS AND COMMITTEES
To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator-,receive the reports of any
Board or Town Officer or of any Committee of the Town, or act in any other manner in relation thereto.
(Inserted by the Board of'Selectmen)
DESCRIPTION: This Article remains open throughout Town Meeting and reports may be presented
at any Town Meeting session by boards, officers, or committees. In addition,the Town will consider
the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code
of the Town of Lexington.
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES
To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham
and Susanna E. Cary-, or act in any other manner in relation thereto.
(Inserted by the Board of'Selectmen)
DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary
Lecture Series by the Moderator.
FINANCIAL ARTICLES
ARTICLE 4 RED[JCE COMM UNITY PRESERVATION ACT(CPA) SURCHARGE RATE FROM 3%,
to I'Vo PURSUANT TO G.L. c. 44B, § 16 (Citizen Article)
To see if the Town will vote to change the current CPA surtax rate from 3% down to I %,providing an immediate tax
break to all Lexington residents.
(Inserted by Bridger Mc(;aw and 9 or more registered it oters)
FUNDS REQUESTED: None.
DESCRIPTION: This article seeks to reduce the CPA surcharge net to provide tax relief to Lexington
residents.In addition,special considerations must be given to covering debt for previous CPA-funded
projects, maintenance of historic properties, and future conservation land purchases.
ARTICLE 5 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS
To see if the Town will vote to adjust
just the current eligibility limits for property tax deferrals under Clause 41A of
Section 5 of Chapter 59 of the Massachusetts General Laws as authorized by Chapter 190 of the Acts of 2008-, or act
in any other manner in relation thereto.
(Inserted by the Board cif Selectmen)
DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the
Board of Selectmen, to make adjustments to the current deferral eligibility limits.
ARTICLE 6 APPROPRIATE FOR CREMATION FACILITY AT WESTVIEW CEMETERY
(Citizen Article)
To see if the Town will vote to raise and appropriate a sum of money for design,engineering and architectural services
including site work, value engineering, and cost estimating for plans and specifications to construct new Cremation
5
Facility at the Westview Cemetery and for the payment of all other costs incidental or related thereto-,determine whether
the money will be provided by the tax levy,by transfer from other available funds,by borrowing,or by any combination
of these methods-, or act in any other manner in relation thereto.
(Inserted by Dinesh Patel and 9 or more registered i�oters)
FUNDS REQUESTED: unknown a press time
DESCRIPTION: These funds will permit the design and construction work of a new crematorium at
the Westview Cemetery.
ARTICLE 7 A P PRO PRIATE FANDS FOR THE CREATION OF A LEXINGTON ECONOMIC
DEVELOPMENT STRATEGY(Citizen Article)
To see if the Town will vote to appropriate a sum of money to fund the cost of developing an Economic Development
Strategy to be led by the Economic Development Office. The report will be submitted to the Town Manager and
Selectmen and published on the Town Website within 6 months of passage of this article.
(Inserled by Bridger Mc(;aw and 9 or more registered i�oters)
FUNDS REQUESTED: $100,000
DESCRIPTION:The funds requested under this article will go to the development of a holistic
Economic Development Strategy thatwill provide recommendations forchanges to zoning,permitting,
design guidelines,marketing, outreach, and development mitigation.
ARTICLE 8 FUNDING FOR SUSTAINABILITY ACTIONS
(Citizen Article)
To see if the Town would endorse the establishment of a revolving fund or other similar mechanism,which would use
revenue,grants,or savings generated by Sustainable Action Plan programs to fund additional programs proposed under
the Sustainability Action Plan and approved by the Board of Selectmen-,or any other mechanism in furtherance thereof.
(Inserled by Ricki Pappo and 9 or more registered ioters)
DESCRIPTION: This article seeks to establish a revolving fund,or some other mechanism, from the
earnings of projects
jects promoted through the Sustainable Action Plan for the Town to invest in future
actions proposed under the Sustainable Action Plan.
ARTICLE 9 SUSTAINABILITY DIRECTOR (Citizen Article)
To see if the Town will vote to raise an appropriate sum of money for the purpose of hiring a Sustainability Director
whose explicit responsibility is, in collaboration with Sustainable Lexington, to oversee the implementation and
effective management of the recommended actions in the Sustainable Action Plan, and the Net Zero Emissions
Roadmap-, or to act in any other manner in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered ioters)
DESCRIPTION: The funds requested under this article will go to the salary and benefits for a
Sustainability Director, whose duties will include recommending, developing, monitoring, and
securing grants for programs designed to enhance Lexington's long term sustainability and resilience.
ARTICLE 10 APPROPRIATE TO POST EMPLOYMENT INSURANCE
LIABILITY FUND
To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance
Liability Fund, as established by Chapter 317 of the Acts of 2002, determine whether the money shall be provided by
the tax levy,by transfer from available funds, including enterprise funds, or by any combination of these methods-, or
act in any other manner in relation thereto.
(Inserted by the Board of'Selectmen)
FUNDS REQUESTED: $1,885,486
6
DESCRIPTION: This Article will allow the Town to continue to fund its liability forpost-employment
benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required
to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in
2002.
ARTICLE 11 APPROPRIATE FY2020 OPERATING BUDGET
To see if the Town will vote to make appropriations for expenditures by departments, officers,boards and committees
of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer
from available funds,by transfer from enterprise funds, or by any combination of these methods, or act in any other
manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: See the most recent version of the FY2020 budget proposals posted at litt
lexinl,tonma.L,ov/bud et.
I—
DESCRIPTION: This Article requests funds for the FY2020(July t,2019-.lune 30,2020)operating
budget. The operating budget includes the school and municipal budgets. The operating budget
includes requests for funds to provide prospective salary increases for employees, including salaries
to be negotiated through collective bargaining negotiations. The budget also includes certain shared
expenses.
ARTICLE 12 APPROPRIATE FY2020 ENTERPRISE FUNDS BUDGETS
To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater
Divisions and the Department of Recreation and Community Programs-,determine whetherthe money shall be provided
by the estimated income to be derived in FY2020 from the operations of the related enterprise, by the tax levy, by
transfer from available funds, including the retained earnings of relevant enterprise fund, or by any combination of
these methods-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED:
Enterprise Fund FY2018 FY2019 FY2020
a) Water
Personal Services $674,791 $771,886 $785,010
Expenses $383,853 $494,025 $508,875
Debt Service $1,470,390 $1,463,902 $1,277,412
MWRA Assessment $7,246,531 $7,128,006 $7,840,807
Total Water Enterprise Fund $9,775,565 $9,857,819 $10,412,104
b) Wastewater
Personal Services $230,757 $359,312 $355,614
Expenses $325,482 $408,150 $432,950
Debt Service $1,033,672 $1,203,004 $1,253,756
MWRA Assessment $7,402,979 $7,402,979 $8,143,277
Total Water Enterprise Fund $8,992,890 $9,373,445 $10,185,597
c) Recreation and Community Programs
Personal Services $1,278,403 $1,416,168 $1,471,683
Expenses $1,246,737 $1,434,325 $1,481,895
Subtotal-Personal Services/Expenses $2,525,140 $2,850,493 $2,953,578
Debt Service 5100,000 50 $
Total Recreation and Community Programs
Enterprise Fund $2,625,140 $2,850,493 $2,953,578
7
DESCRIPTION: Under Massachusetts General Laws Chapter 44,Section 53F/2,towns may establish
Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation
to receive related revenue and receipts and pay expenses of such operation. This article provides for
the appropriation to and expenditure from three enterprise funds previously established by the Town.
The Recreation and Community Programs Fund includes the operations and programs for the
Community Center.
ARTICLE 13 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS
To see if the Town will vote, pursuant to Chapter 44, Sections 53E/2 and of the Massachusetts General Laws and
Chapter Ifo of the Code of the Town of Lexington, to continue existing revolving funds-, to amend said Chapter Ifo
to establish new revolving funds-, to determine whether the maximum amounts that may be expended from such new
and existing revolving fund accounts in FY2020 shall be the following amounts or any other amounts, or act in any
other manner in relation thereto.
(Inserted by the Board(�f'Selectmen)
FUNDS REQUESTED:
Program or Purpose for Revolving Funds FY2020 Authorization
School Bus Transportation tJ50,000
Building Rental Revolving Fund $545,000
DPW Burial Containers $50,000
Lexington Tree Fund $45,000
DPW Compost Operations $760,000
Minuteman flousehold fla7ardous Waste Program $220,000
Regional Cache -flartwell Avenue $t0,000
Senior Services Program $75,000
flealth Programs $45,000
Tourism/Liberty Ride TBD
VisitorsCenterTBD
TBD
Residential Engineering Review giiffA
DESCRIPTION:The amount that maybe spent from are volving fandestablished under Massachusetts
General Laws Chapter 44, Section 53E'/2 must be approved annually by Town Meeting. The Funds
are credited with the receipts received in connection with the programs supported by such funds, and
expenditures may be made from the revolving fund without further appropriation.
ARTICLE 14 APPROPRIATE THE FY2020 COMMUNITY PRESERVATION COMMITTEE
OPERATING B UDGET AND CPA PROJECTS
To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2020
Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee,
to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund
for future appropriations-, for the debt service on previously authorized financing-, for the administrative expenses of
the Community Preservation Committee for FY2020, for the acquisition,creation and preservation of open space, for
the acquisition, preservation, rehabilitation and restoration of historic resources, for the acquisition, creation,
preservation,rehabilitation and restoration of land for recreational use-, for the acquisition, creation,preservation and
support of community housing-, and for the rehabilitation or restoration of open space and community housing that is
acquired or created with moneys from the Community Preservation Fund-, to appropriate funds for such projects and
determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act
surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise
funds,by borrowing, or by any combination of these methods-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Selectmen at the request(�fthe Community Preseriation ('ommittee)
8
FUNDS REQUESTED:
a) Conservation Land Acquisition- TBD
b)Willard's Woods Site Improvements- $138,273
c)Archives & Records Management/Records Conservation &Preservation- $20,000
d) Battle Green Master Plan- Phase 3- $253,394
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000
0 Athletic Field Complex at Minuteman Regional Vocational Technical School - TBD
g) Old Reservoir Bathhouse Renovation - $620,000
h) Park Improvements- Hard Court Resurfacing- $70,000
i)Park Improvements-Athletic Fields- $435,000 (Yuhiect to reduction ff'(f) isfully fiinded)
J)Playground Replacement Program-Bridge- $302,000
k) LexlIAB-Preservation, Rehabilitation, and Restoration of Affordable Housing- $99,700
1) CPA Debt Service- $3,094,680
m)Administrative Budget- $t50,000
DESCRIPTION: This Article requests that Community Preservation funds and other funds, as
necessary,be appropriated for the projects
jects recommended by the Community Preservation Committee,
the debt service on previously authorized projects, and for administrative costs.
ARTICLE 15 APPROPRIATE FOR RECREATION CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for recreation-related capital projects
jects and equipment-, and
determine whether the money shall be provided by the tax levy, by transfer from available funds, including the
Recreation and Community Programs Enterprise Fund,by borrowing, or by any combination of these methods-, or act
in any other manner in relation thereto.
(Inserted by the Board of'Selectmen at the request ofthe Recreation ('ommittee)
FUNDS REQUESTED: $125,000
DESCRIPTION: For a description of the proposed projects,
jects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at litt
ARTICLE 16 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment:
a) Hydrant Replacement Program,
b) Storm Drainage Improvements and NPDES compliance,
c) Comprehensive Watershed Stormwater Management Study and Implementation,
d) Townwide Culvert Replacement,
e) Center Streetscape Improvements - Construction,
0 Automatic Meter Reading System,
g) Sidewalk Improvements,
h) Hill Street New Sidewalk Pro'ject,
i) Equipment Replacement,
J) Townwide Signalization Improvements,
k) Street Improvements,
1) Transportation Mitigation,
m) Municipal Technology Improvement Program-,
n) Application Implementation,
9
o) Network Core Equipment Replacement-, and
p) EV Charging Stations.
and authorize the Selectmen to take by eminent domain, purchase or otherwise acquire any fee, easement or other
interests in land necessary therefor-, determine whether the money shall be provided by the tax levy,by transfer from
available funds, including enterprise funds, by borrowing, or by any combination of these methods-, determine if the
Town will authorize the Selectmen to apply for,accept,expend and borrow in anticipation of state aid for such capital
improvements-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: $12,521,005
DESCRIPTION: For a description of the proposed projects,
jects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at hit
ARTICLE 17 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new water
mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the
purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land
as the Selectmen may determine,sub'ject to the assessment of betterments or otherwise,and to take by eminent domain,
purchase or otherwise acquire any fee, easement or other interest in land necessary therefor-, appropriate money for
such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water
enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any
combination of these methods-,to determine whether the Town will authorize the Selectmen to apply for,accept,expend
and borrow in anticipation of federal and state aid for such projects, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: $2,200,000
DESCRIPTION: For a description of the proposed projects,
jects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at hit
ARTICLE 18 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS
To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and
upgrades to pump stations thereof,including engineering studies and thepurchase of equipmentin connection therewith,
in such accepted or unaccepted streets or other land as the Selectmen may determine, sub'ject to the assessment of
betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in
amendment thereof,or otherwise-, and to take by eminent domain,purchase or otherwise acquire any fee,easement or
other interest in land necessary therefor-, appropriate money for such installation and land acquisition and determine
whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds,
including any special wastewater funds,by borrowing,or by any combination of these methods-,to determine whether
the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of federal and state aid
for such wastewater projects, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: $t,700,000
DESCRIPTION: For a description of the proposed projects,
jects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at hit
ARTICLE 19 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools'technology systems
and equipment-, determine whether the money shall be provided by the tax levy,by transfer from available funds, by
borrowing, or by any combination of these methods-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Selectmen at the request(�fthe School('ommittee)
FUNDS REQUESTED: $t,743,900
DESCRIPTION: For a description of the proposed projects,
jects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at hit
ARTICLE 20 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new
construction to public facilities for:
a) Public Facilities Bid Documents,
b) Facility and Site Improvements
Building Flooring Program,
School Paving & Sidewalks Program,
c) Municipal Building Envelopes and Systems,
d) School Building Envelopes and Systems,
e) LI-IS Field House Track Resurfacing,
0 Public Facilities Mechanical/Electrical System Replacements,
g) Westview Cemetery Facility Construction-, and
h) Cary Library Children's Room Renovation Design.
and determine whetherthe money shall beprovidedby the tax levy,by transfer from available funds,including enterprise
funds,by borrowing, or by any combination of these methods-, to determine if the Town will authorize the Selectmen
to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements-, or act in any other
manner in relation thereto.
(Inserted by the Board(�f'Selectmen)
FUNDS REQUESTED: $4,744,053
DESCRIPTION: For a description of the proposed projects,
jects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at hit
ARTICLE 21 RESCIND PRIOR BORROWING A UTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles,
or act in any other manner in relation thereto.
(Inserted by the Board(�f'Selectmen)
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt
that is no longer required for its intended purpose.
ARTICLE 22 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from
Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes
of, (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public
Transportation, (d) Special Education, (e) Center Improvement District-, (f) Debt Service, (g)Transportation
Management Overlay District, (h) Capital-, (i) Payment in Lieu of Parking-, (j) Visitor Center Capital Stabilization
Fund-, (k) Affordable Housing Capital Stabilization Fund-, (1) Water System Capital Stabilization Fund, and (m)
Ambulance Stabilization Fund-, determine whether such sums shall be provided by the tax levy, by transfer from
available funds, from fees, charges or gifts or by any combination of these methods, or act in any other manner in
relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This Article proposes to establish, dissolve, and/or fund Stabilization Funds for
specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the
interest may then become a part of the particular fund. These funds may later be appropriated for the
specific designated purpose, by a two-thirds vote of an Annual or Special Town Meeting, for any
lawful purpose.
ARTICLE 23 APPROPRIATE TO GENERAL STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money to the previously created General Stabilization Fund in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws-, determine whether the money shall be
provided by the tax levy,by transfer from available funds,or by any combination of these methods, or act in any other
manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: Money may be appropriated into the Stabilization Fund that may be invested and
the interest may then become part of the fund. These funds may later be appropriated,by a two-thirds
vote of an Annual or Special Town Meeting, for any lawful purpose.
ARTICLE 24 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the
FY2020 debt service of the bond dated February t,2003, issued for additions and renovations to the Lexington High
School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8, 2011, or act
in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: $124,057
DESCRIPTION: This Article would allow the Town to pay a portion of the debt service on the 2003
School Bonds from the Debt Service Stabilization Fund set up for that specific purpose.
ARTICLE 25 APPROPRIATE FOR PRIOR YEARS' (JNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior
years, to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any
combination of these methods-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year
in which the goods were received or the services performed and for which no money was encumbered.
ARTICLE 26 AMEND FY2019 OPERATING,ENTERPRISE AND CPA BUDGETS
To see if the Town will vote to make supplementary appropriations,to be used in con'junction with money appropriated
under Articles 4, 5, 9 and tO of the warrant for the 2018 Annual Town Meeting, to be used during the current fiscal
year, or make any other adjust' ments to the current fiscal year budgets and appropriations that may be necessary-, to
determine whether the money shall be provided by transfer from available funds including Community Preservation
Fund-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
12
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to permit adjust eats to current fiscal year (FY20t9)
appropriations.
ARTICLE 27 AP PRO PRIATE FOR A UTHORIZED CAPITAL
IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in con'junction
junction with money appropriated
in prioryears forthe installation orconstruction of watermains,sewers and sewerage systems,drains,streets,buildings,
recreational facilities or other capital improvements and equipment that have heretofore been authorized, determine
whether the money shall be provided by the tax levy,by transfer from the balances in other articles, by transfer from
available funds,including enterprise funds and the Community Preservation Fund,by borrowing,orby any combination
of these methods-, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for
certain capital projects in light of revised cost estimates that exceed such appropriations.
GENERAL ARTICLES
ARTICLE 28 CONFIRM STREET ACCEPTANCE AND TITLE (PORTION OF PELHAM
ROAD)
To see if the Town will vote to confirm the establishment and acceptance of the layout as a Town way the portion of
Pelham Road from Eliot Road a distance of 526 feet,more or less westerly,as laid out by the Selectmen,all as shown
upon a plan on file in the office of the Town Clerk, dated May t896 and to take by eminent domain, donation or
otherwise acquire any fee,easement,or other interest in land necessary therefore,or act in any other manner in relation
thereto.
(Inserted by the Board(�f'Seleclmen)
DESCRIPTION: This segment of Pelham Road was accepted by the Town many years ago,but the
record is unclear as to whether it was ever conveyed to the Town. This article will confirm that the
street is an accepted street, and will authorize the Town to take title to this segment of Pelham Road.
ARTICLE 29 CIVIL SERVICE WITHDRAWAL
To see if the Town will vote to revoke the acceptance of Civil Service laws for the Town of Lexington police force at
all ranks, including the Police Chief,thereby removing the police force from the provisions of the Civil Service Laws,
and the rules and regulations relating to the same,provided that this revocation will not affect the Civil Service status
of existing personnel in their current positions, or act in any other manner in relation thereto.
(Inserted by the Board(�f'Seleclmen)
DESCRIPTION: This Article requests approval to prospectively remove all uniformed members of
the Lexington Police Department,including the position of Police Chief, from the provisions of Civil
Service law. The Lexington Police Department has been in the state civil service system since Town
Meeting votes in t9 I I (police officers) and t926 (police chief). At that time there was little state
legislation or case law dealing with employee rights or responsibilities. Much has changed since then.
The Town's Police Chief and Town Manager believe that the hiring and promotion requirements under
the Civil Service program restrict the Town's ability to hire the best applicants for the positions. The
proposed change would provide the Town of Lexington with more control over personnel choices by
allowing the Town to set its own policies, requirements and procedures for hiring and, subject to
bargaining, promoting officers. In the past, the Police Department has found it difficult to fill open
positions because of alack of qualified candidates identified through the Civil Service process,resulting
in unfilled vacancies and higher overtime costs. The change would increase the pool of potential
candidates by opening the process to qualified individuals who have not taken the Civil Service exam.
�3
ARTICLE 30 AMEND TOWN BYLAWS-REDUCE/BAN POINSTYRENE MATERIALS
(Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate polystyrene food serviceware
and packaging, or to act in any manner in relation thereto.
(Submitted by Lin Jensen and 9 or more other registered 1�otcrv)
DESCRIPTION: The purpose of this article is to reduce or eliminate polystyrene food serviceware
and packaging in Lexington.
ARTICLE 31 AMEND TOWN BYLAWS TO REDUCE/BAN SINGLE-USE PLASTIC
BEVERAGE STRAWS AND STIRRERS (Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate single-use plastic beverage straws
and plastic stirrers, or to act in any manner in relation thereto.
(Inscried by Lin Jensen and 9 or more registered i�otcrs)
DESCRIPTION: The purpose of this article is to reduce or eliminate single-use plastic straws and
stirrers in Lexington.
ARTICLE32 ADDITION OFCAPITAL EXPENDITURES COMMITTEE-RELATED PROVISIONS TO
THE REPRESENTATIVE TOWN MEETING AND SELECTMEN-TOWN MANAGER ACTS
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation regarding the Town's Capital Expenditures Committee in substantially the form below, and further to
authorize the Board of Selectmen to approve amendments to said act before its enactment by the General Court that
are within the scope of the general objectives of the petition-, or act in any other manner in relation thereto.
Be it enacted by the Senate and House of'Reprcscntathcs in General Court aysembled, and by the authority ofthe
same, as fellows:
SECTION 1. Section 3 of Chapter 215 of the Acts of 1929, as previously amended, is hereby amended by striking
the phrase "chairman of the appropriation committee" and inserting in its place the phrase "chairpersons of the
appropriation and capital expenditures committees".
SECTION 2. Section 2(c)of Chapter 753 of the Acts of t968,as previously amended,is hereby amended by inserting
after the phrase "appropriation committee"the phrase ", the capital expenditures committee".
SECTION 3. This act shall take effect upon its passage.
(Inscried by the Board of'Selectmen)
DESCRIPTION: This Article proposes updates to the Representative Town Meeting and Selectmen-
Town Manager Act to more accurately reflect the Capital Expenditures Committee's activities and
responsibilities throughout the year, including at all Town Meetings.
ARTICLE 33 RENAME "BOARD OF SELECTMEN" TO
"SELECT BOARD"
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation to change the name of the Board of Selectmen to the Select Board and the title of"Selectman" to "Select
Board Member"in substantially the form below,and fartherto authorize the Board of Selectmento approve amendments
to said act before its enactment by the General Court that are within the scope of the general objectives of the petition,
or act in any other manner in relation thereto
Be it enacted by the Senate and House of'Reprcscntathcs in General Court aysembled, and by the authority ofthe
same, as fellows:
14
SECTION 1. Notwithstanding any General or Special Law to the contrary, the Board of Selectmen of the Town of
Lexington shall be referred to as the "Select Board of the Town of Lexington" and individual members of said Board
shall be referred to as "a member of the Select Board."
SECTION 2. This act shall take effect upon its passage.
(Inserled by the Board of'Selectmen)
DESCRIPTION: This Article seeks special legislation to use a gender neutral name for the Board of
Selectmen. Several other Massachusetts cities and towns have taken this step.
ARTICLE 34 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
GENERAL BYLAW
To see if the Town will vote to amend its General Bylaws to change all references to the "Board of Selectmen" to
"Select Board," and all references to individual Selectmen to "a member of the Select Board"-, or act in any other
manner in relation thereto.
(Inserled by the Board of'Selectmen)
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's General Bylaws.
ARTICLE 35 AMEND ARTICLE III OF CHAPTER 118 (Citizen Article)
To see if the Town will vote to amend Article III of Chapter I18 of the Code of the Town of Lexington, to improve
debate and subsidiary motion procedures, or to act in any other manner in relation thereto.
(Inserled by Matthew Daggett and 9 or more registered i�oters)
DESCRIPTION:This article proposes revisions to Town meeting's rules of debate,subsidiary motion,
and/or amendment procedures to develop criteria for ensuring a minimum of debate has occurred
before subsidiary motions can be offered or debate closed.
ARTICLE 36 IMPLEMENT AN OUTCOMES-BASED APPROACH TO TOWN BUILDING
PROJECTS (Citizen Article)
To see if the Town will vote to request the Board of Selectmen and School Committee adopt an outcomes-based,high
performance building policy for operation of existing Town buildings and design and operation of all new Town
building and renovation projects.
(Inserted by Bridger Mc(;aw and 9 or more registered i�oters)
FUNDS REQUESTED: None
DESCRIPTION: This article seeks Town Meeting approval to adopt an outcomes-based building
management process that emphasizes a.) Setting clear targets or outcomes for the performance of
current and planned buildings in the areas of health, energy performance, energy management and
resilience-, b.) Assessing gaps against those outcomes-, and c.) Utilizing those outcomes for the
beginning stages of future building development and in prioritizing operating/capital budget pro.j ects.
ZONING ARTICLES
ARTICLE 37 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
ZONING BYLAW
To see if the Town will vote to amend the Town's Zoning Bylaw to change all references to the "Board of Selectmen"
to "Select Board" and all references to individual Selectmen to "a member of the Select Board"-, or act in any other
manner in relation thereto.
(Inserled by the Board of'Selectmen)
15
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's Zoning Bylaw. Because changes to the Zoning Bylaw require a different
procedure than changes to a general bylaw, this Article is proposed separately from Article 34.
ARTICLE 38 AMEND ZONING BYLAW AND ZONING MAP, 186 BEDFORD STREET
(Owner]Petition)
To see if the Town will vote to amend the Zoning Map and Bylaw of the Town,based on the information provided in
the applicant's Preliminary Site Development and Use Plan ("PSDUP") for the property commonly known as Town
of Lexington Assessors' Map 64, Parcel 68 at 186 Bedford Street, or to act in any other manner relative thereto.
(Inserled by 186 Bed6brd St, LLC)
DESCRIPTION: The proposed Article would rezone the property from the present RS One Family
Dwelling District to aPD Planned Development District.This would allow forrenovation and addition
to the existing buildings on the above parcel which is identified on a Plan entitled: Proposed Mixed-
Use Development - 186 Bedford Street, Lexington, Massachusetts I Preliminary Site Development
and Use Plan dated December 20,2018,prepared by Highpoint Engineering,Inc. and on file with the
Lexington Town Clerk and Planning Board, with metes and bounds shown on the attached Legal
Description.
ARTICLE 39 AMEND ZONING BYLAW-IAMITED SITE PLAN REVIEW
(CITIZEN ARTICLE)
To see if the Town will vote to amend the Zoning Bylaw to reasonably regulate land uses protected by MGL c. 40A §
3 through site plan review, or act in any other manner in relation thereto.
(Inserled bVJeanne Krieger and 9 or more registered i�oters)
DESCRIPTION: The changes proposed under this article would provide for site plan review, to the
extent possible, of exempt uses protected under MGL c. 40A § 3 ('Dover amendment uses').
And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the
Bylaws of the Town.
Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 4,h day of February 2019.
Suzanne E. Bany, Chairnian Selectmen
Joseph N. Pato of
Douglas M. Lucente
Jill I. Hai Lexington
A true copy,Attest:
Michael R. Barry
Constable of Lexington
6
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Continue Discussion F Y20 Preliminary Budget and F inancing Plan(30 min.)
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager 13
SUMMARY-
No attachments, please bring the White Book.
This is the continued discussion on the White Book for any questions the Boards may have.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/13/2019 7:30 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Capital Expenditures Committee - Preliminary Report: F Y20 Proposed Capital Projects (15
min.)
PRESENTER: ITEM
NUMBER:
Charles I-amb, Chairman, Capital
Expenditures Committee 1A
SUMMARY-
Charles Iamb, Chairman of the CEC, will review the Capital Expenditures Committee's initial comments
regarding the FY20 capital budget.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/13/2019 8:00 P,m
ATTACHMENTS:
I)escription Type
D Siiiium 1% 1kido1p\,Nwfm)
Capital Expenditures Committee (CEC) Comments to Financial Summit IV
Regarding
FY2020 Town Manager's Preliminary Budget & Financing Plan (the "White Book"),
28 Jan 2019
This is an update, following the receipt the FY2020 White Book, to this
Committee's comments that had been provided to the Town Manager for the
CEC's discussion held with him on 9 Jan 2019. As the CEC has not yet had a
meeting during which to discuss that It Book, these comments are based,
first, on those earlier comments (which the CEC had approved) and then what our
Chair and Vice-Chair consider as still applicable to that It Book.
1. MaJor Issues
Center Streetscape Improvements [Updated from the 29 Jan 2019 version]
We sUanticipate more-detaiVed cost and design information at the 75% point—now
by the end of this morith—arid wiVV wait for that before taking a position. This
Committee's support of funding the 100% design devdopment and construction
documents was with the hope the over VV project costs coud be reduced. At the
current estimated cost, this Committee is concerned whether that tot expenditure is
prudent in fight of the fiscaV pressures on the Town. The 75% cost estimate shouU
have enough detaiV to VVow us to judge the cost versus the merits of specific demerits
of the pVari (e.g., curbing, sidewalks, fighting, etc.) as wO as the gerleraV scope.
The Town Manager recently announced, after the White Book was pubfished, that were
the construction appropriation to be approved at the 2019 Aririval Town Meeting, but
with the understanding that a soficitation for construction would be delayed a year, the
Town would then have the opportunity to apply to the State for what could be a
substarffial grant to offset some of the construction cost. (Those particular grants
generally are made only if the municipafity has already appropriated the construction
funding.) That proposed execution delay will be considered when this Committee takes
its position.
Shared Expense with Minuteman Regional Vocational High School for
Construction of New Recreation Athletic Complex
A�though it had been known for several years that Minuteman Reglora al Vocatiorlal High
Schoo� (IV RVH S) was considering reuse of the currerit-school site for a recreation
complex, this project has been introduced in this budget cycle as a lost-if-rlot-
accepted opportunity with no previous prioritization arid, to our knowledge, riot
induded in the debt-service model. That concerns this Committee along with the fact
that we are riot actually purchasing a capital asset with the funds, only fixed-term
access to what will be an asset of the MRVH S, for a rdativdy short period of time,
presently assumed to be 25 years.
Further, we have riot seen a 100%-design cost estimate nor a final triter-Muriicipal
Agreement which is expected to identify exactly what facilities, arid where vada le, will
be of benefit to our Town—both of which are critical to justifying the overall project
costs as wO as the basis for the currently proposed $4.9 mifiori cost to our Town.
Prepared by Charles Lamb, Chair, and David (1. Kanter, Vice.-Chair; 7 Feb 20 9
Pagei of3
Capital Expenditures Committee (CEC) Comments to Financial Summit IV
Regarding
FY2020 Town Manager's Preliminary Budget & Financing Plan (the "White Book"),
28 Jan 2019
Norietheess, some members of this Commit-tee recognize that this project may present
an opportunity to provide accommodation to the numerous sports teams in Town,
which may riot come again. We wiVV await more information before taking a position,
but time is running out.
Automatic Meter Reading System
ft is this Committee's belief that the re Return on kivestment (RU), as opposed to the
consultant's calculation, is riot a crediUe justification for this project, but achieving
equity in each resident paying for what they actually use is a bet-ter justification.
Discussion is pending in our committee. is a nearly $6M expense reasorlaUe to
achieve equity?
Westview Cemetery Building
We are supportive of moving forward now with the mainteriance buiUng as designed
and priced. Specffically, we believe there shoud be no disruption to completing the
current design and proceeding at the 2019 Aririval Town Meeting with construction
funding for the amount currently budgeted. We make no judgement about the
crematorium unU the results of the study group have been pubfished.
2. Other Pro,ject-Specific Issues
Police Outdoor/indoor Firing ars ell Avenue.
This Committee has brig considered this project important arid vital to the proper
training of our police force, we do riot agree with this project being deferred to FY2021
The reasons cited for postponing this project (e.g., to look for afternative or partnering
funding sources) do riot seem appropriate for the initial design of the new facility. (This
commit-tee did riot consider that the completed feasibility study was ever intended to
get into actual design.) Further, we expect this project would be considered for
incUsion in the scope of the debt—excUsion referendum for the Police Headquarters.
Battle Green Master Plan—Phase 3.
We are still waiting for cfarffication regarding the work (arid timing) of what is proposed
for funding in FY2020 and for the work whose funding is being deferred.
Recreation Community Needs Assessment.
The White Book wording expficifly finks this project to the Community Center Campus
Expansion. This Commit-tee uriariimously opposes iricUdirig that goal as it believes
FY2020 funding to gather data for such expansion would be premature. ff the wording
In the FY2020 Recommended Budget and Financing Plan (the "Brown Book") irlcUdes
such finkage or the project would be executed to achieve that finkage, this Commit-tee
is uriariimously opposed to the project.
Prepared by Charles Lamb, Chair, and David G. Kanter, Vice.-Chair; 7 Feb 20 9
Page 2 of 3
Capital Expenditures Committee (CEC) Comments to Financial Summit IV
Regarding
FY2020 Town Manager's Preliminary Budget & Financing Plan (the "White Book"),
28 Jan 2019
3. Other More-General issues
Latest Debt-Service Modeling
The Committee considers the continued enhancement of the debt-service me defing as
cruciau to understanding future caput au projects arid, therefore, a bet-ter five-year caput au
pian. We are awaiting the additioriau, spreadsheets with the detaHs orl which programs
and their parameters are the basis for the graphs that are expected to be presented at
Furl ariciau Summit uH.
This Committee considers aH post-FY 2020 requests that woud be expected to be debt
financed just to be puacehoUers untH they are identified as having been induded in the
debt-service model, we understand the financing parameters of each of those projects,
and have a justification for the amounts in the model.
Proper Assignment of the Responsible Department
We are pleased that two projects (OU Reservoir Bathhouse Renovation and Westview
Cemetery BuHding Construction) now appear under the Department of Public Facilities
(DPF) who is responsiNe for the execution of the projects. (ki no way does that change
for whom the project is being pursued (i.e., who is the "client").) Several future projects
shoud also be listed under DPF as it is expected to be the executing department (e.g.,
Police Outdoor/kidoor Firing Rarige—HartweH Avenue; Community Center Campus
Expansion, and Pine Meadows CUbhouse & Maintenance BuHding Renovation).
Town Manager Initiatives.
We applaud his objectives to lead to producing a more-reafistic five-year capital plan.
Most important is introducing departmerital prioritization of requests arid, uftimatdy,
providing recommended prioritization to the Board of Selectmen. Also contributing to
bet-ter five-year capital plaririirig is his moving to "th en-year"-based estimates for the
future, reviewing the capital programs that are ferrel funded in the current and out
years, and moving, where appropriate, projects into the operating budget (e.g., as
done for the FY2020 funding of the Fire & Rescue Protective Clothirig).
Prepared by Charles Lamb, Chair, and David (1. Kanter, Vice.-Chair; 7 Feb 20 9
Page 3 of 3