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2019-01-28 BOS Packet - Released
SEEECTMEN'S MEETING Monday, January 28, 2019 Town Office Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room 6:00 PM AGENDA EXECUTIVE SESSION 1, Exemption 6: Consider Purchase, Exchange, I-ease or Value of Real Property (60 6:00 p.m. min.) PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL,CONSIDERATION 1, Grant of I-ocation for Underground Electric to Service I-iberty Ridge(10 min.) 7:05 p.m. 1 Presentation - 100th Anniversary of the Ending of W W I Event(10 min.) 7:15 p.m. 1 Request from the I-ions Club for the 63rd Annual Carnival(5 min.) 7:25 p.m. 4, FY20 Preliminary Budget and Financing Plan (30 min.) 7:30 p.m. 5, Review and Approve 2019 Fee Schedule for Recreation/Community Programs (15 8:00 p.m. min.) 6, Annual Town Meeting Discussion (10 min.) 8:15 p.m. ® Preview Draft Warrant T Visitors Center Design Update(20 min.) 8:25 p.m. K Special Permit Residential Development Ad Iloc Committee Update (5 min.) 8:45 p.m. 9, Ad floc Crematory Study Committee Update(5 min.) 8:50 p.m. 10. Approve Patriots Day Events (5 min.) 8:55 p.m. 11. Accept the Terms of the Alan S. Fields Community Enrichment Fund (5 min.) 9:00 P,ma 12, Accept Selectmen Committee Resignation (5 min) 9:05 p.m. COHSE NTAGENDA I. Water and Sewer C ommitments 2. Approve One-Day Eiquor Eicenses 3, Approve Minutes 4. Approve and Sign Eagle Congratulation Letter- Nicholas Keim 5, Approve Request for Water and Sewer Deferral ADJOURN 1, Anticipated Adjournment 9:15 p.m. Budget Summit III is scheduled for Thursday, January 31, 2019 at 7:00 p.m. in the Cafeteria at the Hadley Public Services Building, 201 Bedford Street. The next regularly scheduled meeting of the Board of Selectmen will be held on Monday, February 4, 2019 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue, Hcarirkff Assistance Deviccw Available on Rcqucwt All agenda time and the officr of itmis are appim imatc and A1a .subject to charkffe. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Grant of Location for Underground Electric to Service Liberty Ridge (10 min.) PRESENTER: ITEM NUMBER: Representative from Eversource IJ SUNIMARY- The enclosed petition and plan are being presented by the NSTAR Electric Company d/b/a EVERSO URCE ENERGY for the purpose of obtaining a Grant of Location to install approximately 6.5 feet of conduit in Grove Street. The reason for this work is to provide electric service to a new residential development called Liberty Ridge. SUGGESTED MOTION: Move to grant permission to NSTAR Electric Company d/b/a EVERSOURCE ENERGY to construct, and a location for, such a line of conduits and manholes with the necessary wire and cables to be located under the public way on Grove Street northeasterly from pole 85/65, opposite McKeever Drive, a distance of 6.5 + or- feet of conduit. FOLLOW-UP: Excavation (Street Opening) Permit required from Engineering DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 7:05 p.m. ATTACHMENTS: Description Type D Pcimon I'm luwcv, Hmi (''o%,I M,I I In 200 Calvary Street EVERS.A."URCE Waltham,Ma 02453 ENERGY December 18, 2018 Board of Selectmen Town Hall 1625 Massachusetts Avenue Lexington, MA 02420 RE: Grove Street Lexington, MA W/O#2280986 Dear Members of the Board: The enclosed petition and plan are being presented by the NSTAR Electric Company d/b/a EVERSOURCE ENERGY for the purpose of obtaining a Grant of Location to install approximately 6.5 feet of conduit in Grove Street. The reason for this work is to provide electric service to a new residential development called Liberty Ridge. If you have any further questions, contact Maureen Carroll at 781-314-5053. Your prompt attention to this matter would be greatly appreciated. Very truly yours, Kell y-Aiii, Correia, Supervisor Rights and Permits KAC/kj Attachments PETITION OF NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY FOR LOCATION FOR CONDUITS AND MANHOLES To the Board of Selectmen of the Town of LEXINGTON Massachusetts: Respectfully represents NSTAR ELECTRIC COPA d/b/a EVERSOURCE ENERGY a company incorporated for the transmission of electricity for lighting, heating or power, that it desires to construct a line for such transmission under the public way or ways hereinafter specified. WHEREFORE, your petitioner prays that, after due notice and hearing as provided by law, the Board may by Order grant to your petitioner permission to construct, and a location for, such a line of conduits and manholes with the necessary wires and cables therein, said conduits and manholes to be located, substantially as shown on the plan made by A. Debenedictis Dated December 14, 2018 and filed herewith, under the following public way or ways of said Town: Grove Street - Northeasterly from pole 88/65, opposite McKeever Drive, a distance of 6.5 ± feet of conduit. W/O #2280986 NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY BY _ XW _ _ _ Kelly ,An 'Co r e ia, Supervisor Rights and Permits Dated this 18th Day of December, 2018 Town of LEXINGTON Massachusetts ,I Received and filed 18 B.E.Co. Form X5435 (518-21) 1 i ORDER FOR LOCATION FOR CONDUITS AND MANHOLES Town of LEXINGTON WHEREAS, NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY has petitioned for permission to construct a line for the tranmission of electricity for lighting, heating or power under the public way or ways of the Town thereinafter specified, and notice has been given and a hearing held on said petition as provided by law. It is ORDERED that NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY be and hereby is granted permission to construct and a location for, such a line of conduits and manholes with the necessary wires and cables therein under the following public way or ways of said Town: Grove Street — Northeasterly from pole 88/65, opposite McKeever Drive, a distance of 6.5 ± feet of conduit. W/O #2280986 All construction work under this Order shall be in accordance with the following conditions: 1. Conduits and manholes shall be located as shown on the plan made by A. Debenedictis, Dated December 14, 2018 on the file with said petition. 2. Said Company shall comply with the requirements of existing by-laws and such as may hereafter be adopted governing the construction and maintenance of conduits and manholes. 3. All work shall be done to the satisfaction of the Board of Selectmen or such officer or officers as it may appoint to supervise the work. 1 -............................. ....... 2 Board of Selectmen 3the Town of 4 LEXINGTON 5 ...... ...................... CERTIFICATE We hereby certify that the foregoing Order was adopted after due notice and a public hearing as prescribed by Section 22 of Chapter 166 of the General Laws (Ter. Ed.), and any additions thereto or amendments thereof, to wit:-after written notice of the time and place of the hearing mailed at least seven days prior to the date of the hearing by the Selectmen to all owners of real estate abutting upon that part of the way or ways upon, along or across which the line is to be constructed under said Order, as determined by the last preceding assessment for taxation, and a public hearing held onheday of1_......111._.—--------- 2018 at .1111._....................... ................"I .. ................................ in said Town. 2Board of Selectmen 3 the Town of 4LEXINGTON ......................... 5 ........... CERTIFICATE I hereby certify that the foregoing are true copies of the Order of the Board of Selectmen of the Town of LEXINGTON, Masssachusetts, duly adopted on the , ........................._,_ day of ...................... 2018 and recorded with the records of location Orders of said Town, Book —, Page — and of the certificate of notice of hearing thereon required by Section 22 of Chapter 166 of the General Laws (Ter.Ed.) and any additions thereto or amendments thereof, as the same appear of record. Attest: Clerk of the Town of LEXINGTON, Massachusetts BECo Form X5437 (518-22) WO#2280986 GROVE STREET LEXINGTON, MA 02420 89/313 GROVE STREET N/F A. RAYMOND CARCHIA TRUST A. RAY&VERA CARCHIA 227 GROVE ST. LEXINGTON, MA 02420 89/60C #210 GROVE STREET N/F GOULE, MARK T. & GOULET, JOUNG L. -TRUSTEES MARK T. GOULET 2005 TRUST & JOUNG L. GOULET 2 210 GROVE ST. LEXINGTON, MA 02420 89/73 #222 GROVE STREET N/F PRYOR, JOHNNY C. & BETTY D. 222 GROVE ST. LEXINGTON, MA 02420 uj CL U s m u p � gME 0 a - 3 L'i RD toy ® w = V) i _j ED Q cti w V)ar' — d N era "� r cn csa U.J ca" c., p Q U CS a a— � tee, c w .::c CD ® , � _ x U awro N aLIA w U-) � N 'y CIO em 00 CSB In 4 71 X _ ED 'pPVEMEM 4L a DRAIN . .� 8" SEWER_ �...�.._�. .. SEWER p d:: •g" WATER �G " X ,,,„, �✓" �, r "r Z . u e w UJ Q Z Z 5��•,M, ., � � V 4 y�.t C „� V! U Z 1 4 M s _ WATER• � � ���� + �l a� V- F— w a ] �_ rr � a a ' 0 dw n U uo i s Ol 21 X LU acnc3 4� Z W� rx: 3 4r, = E-24�® ww CD � a}WSJ W2 Lij -w mow' Z-Z' 43 m I=6-w Yml W 0 CD2 9 Yg- I cdea�Wuj F- ...1 Q O w a W Q _ o�W�Bo t m Z n ® N �C� Z0 LL�w'w azw uwoowo ZD 498 I U y agm Cry os,<d nz ow N 'db.,0 z O H � CB VL:D 9) (9 ci ca6 gz�e8�� ®aw' Owww x.. no z=$z W Y ,.„ INOTICIE TO ABUTTERS January 3, 2019 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Monday, January 28th, 2019 at 7:00 pm., upon the following petition of Eversource Energy, formally NSTAR Electric, for permission to construct and locations for a line of concluits and manholes with the necessary wires and cables therein under the following public way of said Town: Grove Street Nort1wasterly rroin pole 88/65, opposite VIj,q<eever Drive, a dist ounce or 6.5 :ireet or coinduit. Please direct Inquiries to the Eversource Representative: Maureen Carroll (781) 314-5053 Copies to: Eversource Energy MaureenCarroll F"'FRYOR, JC H N NY C & 3IE'11 11 Y ID 222 "1 11 GFROVE, 'S Rights & Permits DOIN G 110 N, IIVIIA 024 20 200 Calvary Street Waltham, MA 02453 A, IRAYIMI )ND CAFRC[flA 11 RUST 227 GFROVE, 'S DOIN G 110 N, IIVA 02420 G 0 U-E-, IMIAR IK 11. & J 0 U IIN G 1 ,, 11 RS 11 S VA )15 T F RK 11 � GOUL]ET 20( 11 & JOUNG 1 ,, G 0 U,J L.E, 210 GIS OV EE 15'11 DOIN G 110 N, IIVA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Presentation- 100th Amiversary of the Ending of WWI Event (10 min.) PRESENTER: ITEM NUMBER: George Gamota and Barry Cunha 12 SUMMARY- George Gamota and Barry Cunha will present a recap of events held in Lexington in remembrance of the End of Wwl, SUGGESTED MOTION: N/A FOLLOW-UP: N/A DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 7:15 p.m. ATTACHMENTS: I)escription Type D Prcynmii)on V� i ''r ill• ,M�fl II^��u I 1 t3`M w M 1 , ON NNOMlllllllllllllllllllllolololluu � ! � �% it `" (Yfne r1 r id&hM�y it INI0111 IIIVIIIIIIIIIIIIIIIIIIIIIIIIVIIIIIIIMp � ��°' � �,9 rig .......... � r- I q � r NM NIIIIIIIIIIIIIIIIIIIIIVIIVIIIIII� f� rDi " �i �� , I �� , u k? 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All; n .............. I i wa;2h" ���%Imp, 4�P �r„, V r � � � �j� %���� �� ����iw�'������iYI�Ip��u�C�'�a'9��� ������ �� ��� ����� ���, �, ���j/�// /,/ // %1' '�' „l�,l, / ,,// ,f% /, �� J ,, �,a , ,�/fj///�/ /, �� �� %/� ���0%// �� �/, // �, ,, %i/ f ,, �/, ��/ f �f!� /� �� . � %�i% i . .F �% r,� / r /�% ffJ r � /� 1f �i, ,y �.,,. ��� /, ��y // � ;� wJ 1 �! ";�' l� iii�„% �� �/� / X11, � I "� � r � 1 �� t � i r � r1 � ���� w � � , �� ” rN�� / ���r� 'r� �llJli%///� I�y4i� i Il �ui � ii u, IU �j .TO II ` r r a s, e ^es o � a a va � met------ eC�l Is I I 51 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Request from the Lions Club for the 63rd Annual Carnival (5 min.) PRESENTER: ITEM NUMBER: Colby Crogan, Lexington 1-ions Club President 13 SUMMARY- The 1-ion's Club of Lexington requests permission to hold the 63rd Annual 4th of July Carnival at flastings Park starting with setup on Monday July 1, 2019, Carnival Tuesday, July 2, 2019 to Saturday, July 6, 2019, concluding with breakdown and clean-up on Sunday, July 7, 2019 to be completed by 7:00 p.m. SUGGESTED MOTION: Motion to approve the request of the 1-ions Club to hold the July 4th Carnival from Tuesday July 2, 2019 to Saturday, July 6, 2019 with the times as requested in the 1-ions Club letter dated January 23, 2019 FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 7:25 p.m. ATTACHMENTS: I)escription Type D Prcynmii)on D Rc(pw,,i lj'iwi w Rom(]of Sc)c(mlCll Hkiy klip Vlmcfm) i ri »"° myy>mn �rM�' i,�rrr�r�r�r�r�yrrrrrryyyr�i�n'in�u��+�ii�yr�r�»,m��"'re�1' j mgllu,,i/"�! III I� � W bb 75 Lu � W � W f ° i e r v sPi P Z3 I cull CL 10,31 cmx ca I UV) co EE co Qj CO C!7 CLU cu cou CCU 4-j Qu 73 4-1 CU Ln cu cou co a � a sir R na, Alml ( 1 e� (3) g �- C:® i e s- //', 0 V) tw M u CD C:C: 0— L- �' a F- 0 QJ p til r fr P6 B1J q' (� Ao T (3) 0 U- �a f i (3) 1 V) -J C� 5� m C7 - V) (i U (D O C:® lily,l Q V) oai 0 (} Q) � F u 'i u QJ C) 0 m b.0 on QJ �E C: � a) 0 x C� as —� CJ m QJ � f as C7 V) V) QJ ai ® . . — may 0LLJ � buo -0 C� 0 QJ C3s� o . . V) QJ t11 a u 0 y� C.J 16� �r'aa �� 0 ( (f$ U u of 0 ���,,,,��, c a a 0 0 m3 0 e e e u c) u „$OW�NIdPm01M�NM@�� 'f�'i �f�i iNl ��yqq �&d bn �&d u u b . , org Cl- �I . CL n i 1 err f i I * W MSB UQ CL CL CL CL CL ppg , ^ k Aar ,� ���. juga , 0 CL CL 0 Qj C A q& �+y 1 I 1 _ C) CL 4- 4,J C� 4J LL CL CL Q0 0 4-J bD 5 z 0 CL CL „ Qj "-1 C� to c CL Cj a1 4-J LL C6Ln UD I Cs 4J r� „ 4J CI) ) ) 4=J Z5 M E 0 RECEIVED JAN 23f 20 9 SELECTMEN THE LIONS CLUB OF LEXINGTON r INC. P.O. Box 71, Lexington, Massachusetts, 02420 "Birthplace of American Liberty" www.lexingtonlions.org January 23, 2019 'town of Lexington Board of Selectmen 1625 Massachusetts Ave Lexington, MA 02420 Dear Board Members-, 'rhe Lexington Lions Club will be sponsoring its 63rd Annual Fourth of July Carnival with Fiesta Shows of Seabrook, NI-1. We respectfully request the use of Hastings Park on the following dates and other locations as noted: Proposed Schedule of Invents® • Sunday, June 30, 2019 o Arrival to staging area starting at 6:OOPM (No Setup) • Monday, July 1, 2019 • Setup starting at 7:00AM moving onto field • Setup and Preliminary Inspections • Tuesday, July 2, 2019 • Setup and Final Inspections • Carnival - 6:00 PM to 11:00 PM • Wednesday, July 3, 2019 • Perkin,�IIABBBI(,'olling,,�tiidents 3:001'111 to 5:0011A11"Yentative Date • Carnival - 6:00 PM to 11:00 PM o Tireworks-9:3011A11to 10:00PA11"1entative Date • Thursday, July 4, 2019 • Tree Cede lashionedYouth Games- 10:00AM Noon (Inside 7'ack) • Carnival - 1:00 PM to 11:00 PM • Friday, July 5, 2019 o Carnival— 6:00PN[toll:00PM • Saturday, July 6, 2019 o Carnival - 1:00 PM to 11:00 PM • Sunday, July 7, 2019 o Final tear down and clean-up completed by TOOPM A Special F".vent Permit application has been filed with the 'rown Managers office in conjunction with this request. Planning Meetings - 'rhe support and cooperation of the 'town of Lexington has always been a key factor in our success and we hereby respectfully request your approval for our schedule above. Upon approval, we will have a formal event planning meeting with the 'l own Departments. Subsequent meetings will also be held with key Departments on as the event approaches. Lighting---Fiesta Shows will be providing all lighting sources. We are requesting that lights be allowed to be used if necessary until 11:30PM on Monday, July I", during setup and until 11:30PM after the daily closing of the Carnival July 2nd - July 6th to allow carnival guests an opportunity to leave the area safely. Fireworks - 'rhe Lexington Lions Club requests permission to have a fireworks display on Wednesday, July 3, 2019 at approximating 9:30 PM subject to approval of the fireworks vendor, Atlas PyroVision Productions, Inc. and safety precautions by the Fire Department. Living Quarters and On-Site Supervisor - 'rhe Fiesta Shows carnival workers will occupy living quarters (i.e., trailers) located near the Lexington High School Field House in cooperation with the Department of Public Facilities. 'rhey will act in accordance with the conditions set forth in prior years including Fiesta Shows identifying (by name and cell phone number) an on-site supervisor who will be the primary contact person for the Lexington Police Department on any matters regarding carnival staff. 'rhis supervisor will be on-site and available between the hours of midnight and 8:00 a.m. 'rhere will be no living quarters at Hastings Park. Overnight Police Detail and Alcohol consumption. ---,rhe Lexington Lions Club will arrange and pay for a Lexington Police Department security detail consistent with the hours required each night the carnival in past years. 'rhe Lions Club and Fiesta Shows will work with the Police Department and follow their recommendations. Dean & Flynn, Inc. DBA Fiesta Shows agrees that there will be no consumption of alcoholic beverages on public property. Break Bottle Game—There will not be a break bottle game at Hastings Park. Backflow Preventer--- ,rhe Lexington Lions Club will be responsible for making a $1,000 deposit for a backflow preventer valve from the Department of Public Works. Post-Carnival Meetings --- ,rhe Lexington Lions Club will plan to hold a post-carnival meeting with the DPW on Monday, July 8th at Hastings Park to review the conditions of the grass at Hastings Park. Lions and Fiesta shows will be responsible for any and all repairs to the grass. Another debriefing meeting will be held within 2 months after the Carnival including all appropriate shown Departments to review the carnival layout, and any concerns that may have come up during the carnival. Sincerely, 60&� 610�rewv Colby Crogan, President, Lexington Lions Club Original Letter to Board of S'electmen;E-mail CC to: James Malloy, 'rown Manager Kelly Axtell, Assistant'rown Manager Chief Mark Corr, Police Department Interim Chief Derek Sencabaugh, Fire Department Kathy Fox, Health Division David Pinsonneault, Department of Public Works Chris Filadoro, Department of Public Works Shawn Newell, Department of Public Facilities Laurie Lucibello, Department of Public Facilities Melissa Battite, Director of Recreation and Community Programs Jim Kelly, Building Commissioner ET Dean, Fiesta Shows Joseph LaMarca, Lexington Lions Club Bill Carlson, Lexington Lions Club John Lucente, Lexington Lions Club Alan Wrigley, Lexington Lions Club AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: F Y20 Preliminary Budget and F inancing Plan(30 min.) PRESENTER: ITEM Jim Malloy, Town Manager, Carolyn NUMBER: Kosnoff,Assistant Town Manager for 1A Finance; Jennifer flewitt SUMMARY- No vote is requestedfi)r this agenda item. Staff will present the preliminary FY2020 operating and capital budget recommendations (i.e., the White Book). SUGGESTED MOTION: NA FOLLOW-UP: The Board of Selectmen will continue to review the White Book, and will vote on February 22 a recommended FY20 budget to Town Meeting and the financial committees. DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 7:30 p.m. ATTACHMENTS: I)escription Type D Wlmc Rook 11rc,,cnmi)on (''o I M,I I In D Wlmc Rook (''o I M,I I In I uuuuuul u muuuuuuuuuuuuuu I iii uuuuum I CID uuuuum IN SEMI 0 I 0000001 u I muuuuuuuuuuuuuu uuuuum Co �LL 4 uuuuum �� " ���uuuuuuum a° ,ry E„ of � a) a) a) X �� .� �� " N'��,e " a„' mN u�muuuuum ��;� „c W 0000001 w w cm CC' c; 0 005 (b uuuuuuum ” 1���! % ��°40 1 w q a) Ao� CD a,) muuu uuuuuu n low n u uuuuum ; adip . 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E ca CON Town of Lexington', Massachusetts tA 0 14 / rl" WWM Y 0IN wtp, µu o 1� �P A.PRILI T" Fiscal Year 2020 Town Manager's Preliminary Budget & Financing Plan January 28., 20,19 MA Town of Lexington Organizational Chart f; Residents,of Lexiingtrrn IT— ra rrrm f ieetirtiy t e7u�rd of —� ctn'00+ =. fele trr en Committee Librarg Trustees ______________________________________________ upedintsindent Legal Counsel Town 9eneger� ComptrcoMer Cary Meri rias Libras jj _____________, �=FacH ^j Educational Programs Laird use Cru ltu re C er a ral Piurdlur norks Putlahic Evart Rerweetioinu Human 5e.r qhs Health and tr G rase Ranit-verrt ____ _____ ____ ___, Development ---------------- Mel E giHsr ren Ment erty Library nsa� _ Euuhd'iur g arid Tmn Manager I - I -nnn--------- ------------ ----------- j ,,... g Co gran sn a C'n Se r aces' T.YJr dHoghrue�p^ ____ T�nwn^unutya �C+rirrn¢TMro-�n�tim Adnninivatratis�n irosacer Cn.aserd+- __ C�nr ns ittees Public Ciirasynds.® ___ Famshy Ca crserwratGi�:n_ Punan,ce__ _ ,.. _„ �Vr,innal�srrtiiral ......___________ Envirr'onmews'talR Petera rs' Services 5ers ices Healtfw Twwn Clark Fire and Rescue -... -------------- ------------- __ ___ _. . ,— atet Enitepri>e Tnan E.rtatn.aPlainngtg _ , Irforma4. rvices TechinjologY? —____________ ...___________ ____________ __C.tbi,ned ________ Econamic Development I— Ftlwming&garb 'Table of Contents 'The budget document outlines the 'Towin's financial plain as recommended by the 'Towin Manager. Both the operating and capital budgets acre contained in this document. The effective period of this budget is from July .1® 20.19 to June 30® 2020., lBrief �Report of theTown �Manager 'The Budget Message is a letter to the Board of Selectmen from theTowin Manager in support of the enclosed budget recommendations. 'The letter provides ain overview of the operating and capital budget® identifies significant budget issues® and explains theTowin Manager's rationale for budget recommendations. Section 1: lBudget Overview The Budget Overview contains several suimimairy fables® which display the schedule of the FY2020 budget process® expenditure and revenue Ihisitory® and a detailed suimimairy of proposed appropriations for the coming fiscal year. Budget Process Summary of Revenues and Expenditures 14 Pirogiraim Summary 1-3 Section 11: �Revenues 'The Revenue section contains a nairrative description of ireveirrue sources followed by a seiries of tables that displays a detailed suimimairy of actual and projected revenues. Description of Revenues 11-2 �Detailed lBudget Information Section 111: lProgram 1000: Education .1000 Education Pirogiraim III.-.I .1.100 Lexington Public Schools 111-2 .1200 Minuteman Regional High School 23 Section IV: lProgram 2000: Shared Expenses 2000 Shaired Expenses IV.-.I 2.100 Employee Benefits IV.-3 2200 Property & Liability Insurance IV-:10 2300 Solar Producer Payments IV.-.1 2 2400 Debt Service IV.-.1 5 2500 Reserve Fund IV.-.19 2600 Public Facilities IV-22 FY2020 Town IManager's IPreliiminary Recommended IBudget & Financing IPlian January 28® 2019 1 Section V: lProgram 3000: IPublic Works 3000 Public Works V.-.I 3000 .- 3500 DPW Summary V-2 3.100 DPW Administration and Engineering V-8 3200 Highway V-:12 3300 Public Grounds V.-.16 3400 Environmental Services V-20 3600 Water Enterprise V-24 3700 Sewer Enterprise V-28 Section VI: lProgram 4000: IPublic Safety 4000 Public Safety VI.-.I 4.100 Law Enforcement VI-3 4200 Fire & Rescue VI-8 Section VII: lProgram 5000: Culture and Recreation 5000 Culture and Recreation VII-1 5.100 Cary Memorial Libirairy VII-2 5200 Recreation and Community Programs VII-7 Section VILL. lProgram 6000: lHuman Services 6000 Human Services VIII-1 6.100 .- 6200 Administration, Veterans' Services, Youth and Family Services, Senior Services and Community Programs, and Trainspoirtation Services VIII-2 Section IX: lProgram 7000: ILand Use, IHealth and Development Department 7000 Land Use, Health and Development Department Ix.-.I 7.100 .- 7400 Summary IX-3 7.1.10 Building and Zoning Ix.-.IO 7.120 Administration IX.-.14 7.130 Conservation IX.-.16 7.140 Health IX-20 7200 Planning IX-24 7300 Economic Development IX-28 �FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28® 2019 2 Section X: lProgram 8000: General Government 8000 General Government 8.100 Board of Selectmen X-2 8200 'Towin Manager X-6 8300 'Towin Committees X-10 8400 Finance X-:12 8500 'Towin Cleirk 7046 8600 Infoin-nation 'Techinology X-20 IFY2020 Capital Improvement lBudget & Financing IPlan Section XI: Capital Investment FY2020 Capital Improvement Budget & Financing Plain XI-1 Section XII: Appendices Appendix A:: Pirogiraim Improvement Request Summary A-1 Appendix B:: Glossary B-1 AcIlknowIledgeiments Preparing a budget document with this level of detail is a significant undertaking. I would like to express imy appreciation to Superintendent of Schools Julie Hackett, Interim Assistant Superintendent for Finance and Administration Peter Rowe® as well as the Senior Mainageii-neintTeam and board and committee imeimbeirs who contributed to the development of this budget., I would like to specifically ackinowledge 'Towin Accountant Krista Murphy, Director of Assessing Robeirt Lent, Management Fellow Rajoin Hudson, Humain Resources Director Anine Kostos® and Assistaint'Towin Manager Kelly Axtell for their work in preparing the imainy facets of this document. In addition® the completion of the 'Towin Manager's Preliminary Recommended Budget and Financing Plain is due directly to the analysis and extraordinary efforts of Assistaint'Towin Mainageir for Fiinaince/Coimptirolleir Cairolyin Kosinoff and Budget Officer Jennifer Hewitt., laimes Illi , 'T Manager FY2020 Town IManager's Preliminary IRecommended IBudget & Financing IPllan January 28® 2019 3 This Page Intentionally Left Blaink., 0 !1�9�'Aljjro lo 00 i Town of Lexington Ij Town Manager's Office RA Jair es J, li Towirr Manager Tek (76:1) 696-4640 Kelly E, Axtell, Assistairrt 'Towirr Manager Fax, (76:1) 66.1-292.1 January 26, 20.19 'The Honoii Board of Sellectmen, Alp1pirolpiriation CoimimitteeBi li Ex1pendituires iiuiitt I aim Thereby submitting the FY2020 'Towirr Manager's Preliminary Budget and Fiirancing Plain, In presenting this FY2020 Preliminary Budget, the Senior Mairrageirneirrit Teairn and I are committed to working with the Board of Selectmen and financial committees in shriking a balairrce in the allocation of projected ireveinues torr'Towirr services, educational prograims and capital improvements in a imairrirrer that will be sustainable for the community; as has beeirr articulated through the leadership actions, behaviors and visions of the Selectmen and various policy and advisory committees. SustainalbIle Budget: The budget decisions you will have to imake are not easy Dass, particularly in light of the imairry impoirtairrt capital projects facing the 'Towirr in the coming years. The previous policy decisions by the Board of Selectmen to establish reserve funds have placed tlhe 'Towirr in a sound financial condition. 'The Operating and Capital budgets are about priorities., 'These budgets should be strategic in explaining what we do, why we do it, wlheirr we do it, and Ihow we propose to invest the resources of our taxpayers to achieve the results our community desiires. While focusing oin Ioirrg-teirm priorities sometimes takes a back seat to the iirrrimediate demands placed oin 'Towirr officials, it is impoirtairrt to shrike a balairrce airmoirrg these competing demands. We Ihope this document is (helpful in this regard., ATirans1pairent Budget: In preparing this Preliminary Budget, owirr and School department staff strived to create a document that presents the budget in a imairrirreir that meets the requirements and expectations of our boards, coirrrimittees, owirr Meeting ire eimbers and residents. 'The best way to explain 'Towirr operations, in depth and for the critical eye, is torr'Towirr officials to be transparent in everything we do., 'This FY2020 Preliminary Budget proposes $229 imillion in General Fund spending, $26 million in Enterprise Fund spending, $3 million in Revolving Fund spending and $67 million in capital projects., We (hope this document is comprehensive eirio aglh so that the treaders understand wlhere 'Towirr revenue carnes from and what it is spent on, yet succinct eirioaglh that the details are not oveirwlhelirning, Staff and I will continue to eirrdeavoir to improve not only this document, but the budgeting process and will continue to strive to provide improvements welcome comments and suggestions in order to provide a better communicated budget in the future, 'The Lexington Board of Selectmen has distinguished itself in the Ioirrg-teirm sustainability of its policy decisions rather thairr what is politically expedient, 'The operating and capital budget the Board recommends to 'Towirr Meeting is the single most irnpoirtairrt policy document considered each year, It i reflects imainy competing interests® but in the eind Ihas been and should continue to be a reflection oin what is best for the 'Towin as a whole., I look forward to working with the Selectmen to address the Town's challenges in the coming years., Very truly years® lames 1. Malloy 'Towin 114ainageir Preliminary lBudget - �In Summary 'This budget® as submitted, is lballanced given the ireveirrue assumptions showin in Section II of this document and pireseinted at Financial Summit II and subsequently updated. Town Manager's Overall Recommendations In light of the goals and pirioirities of the Board of Selectmen and the discussions at Financial Summits I & II® this preliminary budget includes the following key irecomimenclations,: • Municilpai and School Delpairtment Revenue Allocations - The Superintendent of Schools aind 'Towin Manager's irecomimencled budgets are $63,977 less thain the amounts allowable per the Revenue Allocation Foin-nula pireseinted at Financial Summit IL • Municilpai Program lim1provernent Requests (PIRs) .- $708,89.1 of a total of $933,399 in municipal PI `s irequested acro being irocornirnonclocl,, • Calpitai Budget - This Pireliminairy Budget includes irocornirnonclations foir $67 million in funding foir those capital pirojects identified as pirioirities by the Selectmen as well as the typical capital pirojects pireseinted oin a iregulair basis in the capital plain in oirdeir to maintain the 'Towin's iinfirastructuire., • Calpitai Stalbillization Fund .- Given the capital pirojects irocoirrtly appiroved and those anticipated to be funded within and outside of the piropeirty tax levy Iiii-nit oveir the inext five years® every effoirt Ihas beein imade to continue to appiropiriate funds to the Capital Stabilization Fund. $1,600,000 is irocornirnonclocl to be added to this fund. • Unaill ocated Revenues .- In planning the piroposed operating and capital budget® theire acro unknowns in irovoirruo pirojections (o.g.® State Adel)® piroposed operating budgets (o.g.® eimployee beinefits/health insurairrco)® ceirtain capital piroject estimates® as well as potentially competing pirioirities of the Board of Selectmen® School Committee and the financial committees. This pireliminairy budget pirovides foir $1,000,000 in unallocated funds that cairn be diii-ected towards any of these puirposes cluiring the ireview and vetting pirocess., Board of Selectmen Priorities 'This pireliminairy FY2020 budget is irospoirrsivo to mainy of the pirioirities identified by the Board of Selectmen cluiring its aininual goal-setting meetings, iincludiing:: • Construction Funds for the Police Station Facility (Goal 3):: $26®66:1®792 is recomimencled foir irocoirrstruction of the Police Station at it's current site., • Pedestrian, Bicycle and Vehicle Safety ort 'T Roads (Goals 7 and .10):: $9,273,880 is recomimencled foir the irocoirrstruction of the Center Strootscapo® plus and additional $5,295,195 to addiress construction of the Hill Street Sidewalk® existing Sidewalk Impiroveii-neints" Townwide I Siginalization Impiroveii-neints and Street Impiroveii-neints., • CoIli alboration with Minuteman on Recreation Fields (Goal 0:: 'The budget as pireseinted includes $4,900,000 ($3,400,000 from General Fund clebt- $500,000 from Recreation debt® and $1,000,000 from Community Pireseirvation Act Funds). • Cemetery Building Construction and Review of Cireirnatoii (Goal .12):: The 'Towin Meeting warraint includes $2,800,000 foir the construction of a inew building to Ihouse the ceimeteiry offices and equipimeint-�I and a sepairate airticle to consider the addition of a cireii-natoirium at Westview Cemetery. • Community Mental Health Pirogirairns (Goal .10):: 'The Board of Selectmen woirked with the School Committee to clairify goals irelated to the joint mental Ihealth initiative including iii contracting with a ireferiral service, which was funded at Humain Services in FY20.19 and will be funded at the Lexington Public Schools in FY2020. 'The recommended FY2020 budget funds a Humain Service Outreach Coordinator at the Humain Services Department, Budget Highlights 'This document includes General Fund operating budgets® the Capital budget® Enterprise Fund budgets and proposed Community Preservation Act funded projects. A comparison of the FY20.19 appropriated budget to the FY2020 recommended General Fund budget is shown below:: IFY2020 IFY20:19 Recommended % Appropriudget $ Change Change LexingtonPublicSchools* $ 108,111,445 $ 113,970,176 .$ 5,858,731 5A % -IMinuternan High School $ 2,126,217 $ 2,488,979 $ 362,762 17A % Shared ed (Expenses a $ 59,508,858 $ 60,303,768 $ 794,910 13 % AvaiHMunicipal Departments $ 38,282,035 40,264,265 $ 1,982,230 52 % Csh Cpitl-Tdx(Departments l�abl�e EFunds $ 7,549,138 $ 7,220,666 $ (328,472) (4..4)% Other $ 5529344 $ 4888580 $ (640,764 (11..6)% "Total - Genera: IEtu rely $221,107,0 3.6% *LPS Recommended Budget for FY2020 includes benefits for new proposed positions which,if approved,become a Shared Expense. Preliminary lBudget and Financing IPlan 'To facilitate review of this document, some of the salient aspects of this budget are Ihiglhliglhted below:: ® FY2020 Projected Revenues Revenue Projections (Section 11) .- General Fund operating revenues acre projected to increase by $7,8.14,804 or 3.,5% over FY20.19 projected ireveinues. Lexington's projected and actual ireveinue growth for prior years is shown below:: REgjgqW Actual FY2020 3.,5% FY20.19 3.,6% FY20.18 4.,6% 6.6% FY20.17 2.,8% 3.3% FY20.16 4.,2% 6.8% FY20.15 3.,6% 2.,6% FY20.14 6.,9% 9.,4% FY20.13 4.,7% 4.,7% FY20.12 4.,0% 4.,6% FY20.1.1 3.,9% 5.3% FY20.10 3.,4% 4.,6% FY2009 5.,8% 4.,7% iv Revenue Allocation Model.- Each year, the 'Towin Ilainageir irecomimends the allocation of pirojected ireveirrues that cairn be applied to fund the operating budget in the next fiscal year., 'This imodel was developed in 2006 by the 'Towin Ilainageir, Assistaint 'Towin Ilainageir fair Finance and Superintendent of Schools and was reviewed by the Selectmen, financial committees and School Committee at Financial Summit IL 'The amounts showin in this Pireliminairy Budget and Financing Plain irepireseirrt the 'Towin 114ainageir's and Superintendent of School's irecomimencled FY2020 budget, inclusive of beinefits fair inew employees. 'The Superintendent's budget is pending review and adoption by the School Committee. All budgets acre pending inview by the Board of Selectmen. Potential New Revenue Sources for Future Consideration .- A inew state law sighed oin Deceimbeir 28th established shoirt-teirim ireirrtal regulations, and the taxation fair piropeirties that reint fair imoire thain .14 days pear yeair., The local option Ihotel excise will also apply to those shoirt-teirim reintals, set at 6% in Lexington, and will be collected by the Department of Revenue and trainsimitted to the 'Towin oin a quairteirly basis. Given that iregulations to implement the inew law acre still being developed, and it is unclear Ihow mainy piropeirties in towin would be subject to the inew regulations, the budget does not attempt to quantify the impact oin 'Towin finances, but staff will be aleirt to moinitoir the fiscal impact. 'That saime law pirovided for ain optional Community Suirchairge of up to 3%, of which 35% would be ireseirved fair Affoirclable Housing, with the ireimaincleir deposited into the General Fund. Staff will fuirtheir inview the pairaimeteirs of the inew suirchairge to understand the potential ireveirrue and otheir irairnifications of adopting the fuirtheir suirchairge., Finally, a inew irevolving fund at the Building & Zoning department will be funded by a inewly piroposed fee fair thiii-d-pairty inview of iresidential peirimits to identify impacts oin abutting piropeirty owineirs firom plainined development, pairticulairly expaincled housing footpiriints and regirading., Future Revenue Considerations .- While not included in this preliminary Budget, staff continue to examine options fair creating a Stoirimwateir Management Fee. 'The 'Towin is now expending over $2,000,000 annually as paint of the capital and operating budgets to impirove and maintain dirainage townwide, to comply with its National Pollution Discharge Elimination system (NPIDES) permit, and mainage the stoirmwateir iregulations in addition to oveir 2.,0 FTE of Eingineeiring staff flime., Stoirmwateir mainageiment is ain impoirtaint coimimuinity, State and national concern and while Lexington's NPIDES peirmit was based oin the oiriginal 2003 issuance we acre now under inew EPA iregulations with ain effective date of July .1, 20.18, which are much imoire prescriptive and stringent, 'These capital and operating budget impacts will continue and increase as the NPIDES peirimit continues. In anticipation of this mandated pirogiraim and the ever increasing needs of mainaging stoirimwateir, a inumbeir of municipalities nationwide, including some in 11assachusetts, have instituted a Stoirimwateir Ilainageiment Fee to offset capital and operating costs of mainaging stoirimwateir emanating from pirivate piropeirties., Later this year, staff will be pireseinfling finainding/fee options fair consideration by the Board of Selectmen iregairding this fecleiral pirogiraim., v 2. Departmental Budget Summary • Section E11 of this document ireflects the School Department operating budget proposed by the Superintendent of Schools and suis-nimairized in the table shown below:: IFY2020 Superintendent's IFY20:19 Recommended % Lexington Public Schools Appropriation udget* :CC, g e -Change** Compensation/Expenses5®858®731 qzsz 7 5.42% *Includes$131,400 for two new custodians and their benefits for the expanded Hastings School and new Lexington Children's Place,as well as$369,162 in employee benefit costs for proposed new positions which, if approved,will be transferred to the Facilities Department and Employee Benefits budget, as appropriate., "The percent increase from FY2019,excluding the$500,562 in new custodian and benefit costs, is 4.96%. The Superintendent's proposed budget® presented to the School Committee on January 8® 20.19 and can be found on the School Department Website at [,"It4 p— tonnia or�. F.'ac n-� :1:1_ • Section IV of this document includes all Shared Expenses. Overall, Shared Expenses acre increasing by $794,910 or 1.3%. A suimimairy table of Shared Expenses is shown below:: IFY2020 IFY20:19 Recommended % Shared enses Appropriudget Change Change Contributory Retirement $ 6,005, $ 6,405,537 $ 400,000 6..66 % �Non-Contributory Retirement $ 15,070 $ 15,276 $ 206 137 % �Emplloyee IBeneffs $ 28,445,872 $ 28,755,186 $ 309,314 1.09 % Unemployment $ 200,000 $ 200,000 $ % Workers Compensation $ 882,380 $ 875,874 $ (6,506) (0..74)% �Property & Liability 'Insurance $ 769,839 $ 882,304 $ 112,465 14..61 % Uninsured ILosses $ 250,000 $ 250,000 $ % Solar (Producer (Payments $ 410,000 $ 410,000 $ % Within-Levy IDebt Service* $ 10,896,432 $ 9,978,305 $ (918,127) (8..43)% �Reserve (Fund $ 900,000 $ 900,000 $ .— % �Facillities Department $ 10,733,728 J$ 11,631,286 J$ 897,558 836 % Total $ 59,508,8 $ 60,303, 8 $ 794,91 1®3 % *This is gross within-levy debt service, excluding any use of the Capital Projects Stabilization Fund and other reserve accounts. Sections V to X of this document include the recommended budgets for each municipal department. Municipal department imainageirs initially submit level.-seirvice budget inquests,, A level.-seirvice budget is defined as the funds necessary to ireplicate the current level of services provided and to it all legal requirements, including collective bargaining requirements and State or federal maindates. Any increases proposed beyond level.-seirvice acro shown in each departmental budget as Pirogiraim Improvement Requests (PIR) submitted by the Department imainageir for evaluation by the 'Towin Manager. A table of all Pirogiraim Improvements Requests can be found in the Appendix, located in Section XII of this document. vi Key PIR recommendations in the FY2020 imunicipal department budgets iinclude:: I., Add $150,000 to the Department of Public Facilities budget for painting at school and municipal buildings. 'This impoirtaint imainteirrairrce work Ihacl not previously beein incorporated as a iroutine budget iteim, so its inclusion will begin to address a inumbeir of areas that Ihave needs airound town. 2. 'The addition of ainotheir staff imeimbeir for Public Grounds at the Department of Public Works will einsuire that playing fields and public areas are maintained to the level expected by towin iresidents., 'The $6.1,450 added to the budget will einsuire that staff have sufficient bandwidth to plow sidewalks, irespoirrcl to street tree calls, prepare for special events and support various groups in town. 3. Two other enhancements at the Department of Public Works add $20,000 to replace approximately 500 of the 25,000 Hinear feet of guardrail airound town, and add $39,200 to fund a consultant to perform a route optimization of the Show Plowing operation and to identify further opportunities to maximize resources., 4. Add $85,000 for flirefighteir protective clothing at the Fire Department. 'This is a oine- Ume enhancement to the ongoing equipment replacement pirogiraim, which is necessary due to ireceirrt staff turnover, Prior requests for flirefighteir protective clothing were included as Capital Improvement Requests., 5, Additional Ihouirs for ain administrative assistaint at Ihurnairr services to help cover the busy reception desk at the Community Center, The pairt-flime wages will be covered by ain einhainced state giraint, while the inewly eligible beinefits will be charged to the General Fund. 6. A inew irevolving fund at the Building and Zoning department to fund ain eingineeiring review of residential desigin plains and their impact oin abutting property owineirs. 'This pirogiraim is anticipated to cost $57,600 for FY2020 and is intended to be fully funded by inew fees to be charged to residential developers., 7. An Electronic Building Placer Table for the Building and Zoning department for $13,500. 'The inew table will allow the department to accept electronic plains, and edit, save and share thern with developers, thereby saying paper and moiney for peirmit (holders, and streamlining plain review., 8. Providing $80,000 in General Fund support for the Visitors Center in irecogirrition that product sales will decline while the building is closed for reconstruction and the operations are housed in a teimpoirairy location. 'This general fund support is in addition to the $18,000 that has beefier provided for the past several years., 9. 'The addition of $25,000 for a consultant to review the town's General Liability Insurance portfolio, and provide recommendations for restructuring, which imay include rebidding the contract. 10. Providing a pairt-flime administrative assistaint to the Information Techinology department to allow mainageirs to spend their bene oin system enhancements rather thain bill paying and payroll details., The pairt-flime wages and expenses add $24,344 to the IT budget., vii 'The following table provides a suirnimairy of the FY20.19 to FY2020 municipal department budget requests® as recommended by the 'Towin Mainageir:: IFY2020 IFY20:19 Recommended % Municipal IBudgets Appropriudget $ Change Change Public Works $ 10,119,459 $ 10,515,975 $ 396,516 19% folice $ 7,246,566 $ 7,592,082 $ 345,516 4.8% Fire $ 6,950,710 $ 7,064,284 $ 113,574 1.6% Library $ 2,592,454 $ 2,848,949 $ 256,495 9.9% Flumen Services _$ 1,477,495 $ 1,438,936 $ (38,559). (2..6)% Land Use Departments $ 2,447,636 $ 2,579,144 $ 131,508 5.4% Selectmen $ 1,276,499 $ 1,264,896 $ (11,603) (0..9)% -Town IManager $ 901,243 $ 950,319 $ 49,076 5.4% Salary Adjustment Account $ 483,030 $ 936,981 $ 453,951 94.0% -Town Committees $ 66,030 $ 62,411 $ (3,619) (5..5)% Finance $ 1,888,060 $ 1,844,028 $ (44,032) (2..3)% Town Clark $ 521,000 $ 514,620 $ (6,380). (1..2)% Information Technology 1$ 2,311,853 1$ 2,651,640 $ 339,787 14..7% �40,2�64,265��$M�,982,230 ��5.2% Proposed Appropriations �Into Reserves/Trust IFunds The 'Towin maintains a vairiety of ireseirve funds., 'Those ireseirve funds that acre for unforeseen purposes (Geineiral Stabilization Fund, SPED Stabilization Fund, Operating Budget Reserve Fund) acre generally adequate at the current levels., 'The proposed budget also includes recommendations to increase ceirtain ireseirves/trusts that acre for tairgeted purposes® as shown in the tables below:: OPEB'Tirust Fund - The purpose of this Trust fund is to continue to fund the 'Towin's Retiree Health Insurance Liability., 'The present value (Town's liability) of these future beinefits is approximately $200 million., Recent Appropriations into the Other Post Employment Benefits (OPEB)'Trust Fund FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 Appropriated Appropriated Appropriated Appropriated Appropriated Appropriated Recommended 775,000 1,119,000 1,200,000 1,512,318 1,842,895 1,842,895 1,885,486 The current balance in the OPER Trust Fund is$13,996,937 as of 1213112018. Calpitai Stalbillization Fund (CSF) - The 'Towin is undertaking a inuirnbeir of significant capital projects over the inext five years with projects underway including a anew Hastings Elementary School, a anew facility for the Lexington Children's Place (LCP)® a anew Fire Station Headquarters, and a anew Visitors Center, 'The 'Towin is also planning projects for a anew Police Station® Center Streetscape improvements, anew irecireatioinal fields at Kinuteimain High School, and in the Spiring of 20.19® will be submitting a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA) to irebuild or ireinovate Lexington High School., On Deceirnbeir 4® 20.17® Lexington voters approved a Proposition 21/2 debt exclusion® for approximately $85,000,000, for the Hastings School, LCP and Fire Headquarter projects rooted above., 'The Board of viii Selectmen have suppoirted a plain to use a poirtion of the Capital Stabilization Fund to materially ireduce the piropeirty tax iimpact of these pirojects oin taxpayers. Below is the cuirreint plain foir the use of the Capital Stabilization Fund to mitigate the piropeirty tax iimpact of these thiree projects® as well as the two middle school add itioins/ireinovatioins and the elementary school modulair classirooims pireviously appiroved by the voteirs in May 20.16., FY;2020 FY2016 FY2017 FY2018 FY;20 19 Proposed 10 Capital Stabilization Fuind Appropriated Appropriated ;Appropriated ;Appropriated ;;Allocation Appropriation Into Stabilization Fuind $ 9,447,832 6,991,205 7,690,398 3,500,000 1,600,000 ;P9' ; Prior Year Balance $ 8,048,466 16,725,947 23,203,210 28,597,934 27,319,942 Investment Income $ 65216 $ 196058 $ 428826 Appropriation From Stabilization Fuind Excluded Debt Service Tax Relief $ 215,0002,400,000 4,500,000 5,500,000 Within Levy Debt Service $ 620,567 710,000 324,500 573,500 55,000 , Suibtotal $ 835,567 710000 2,724,500 5,073,500 5,555,000 —L Projected Balance of Fuind $ 16,725,947 $ 23,203,210 28,597,,9934 27,319,942 23,364,942 Capital lBudget (Section XI) Consistent with the 2009 irecoilmimenclations of the Selectmen's Fiscal Task Force, the piroposed capital budget continues to make iimpoirtaint progress in addiressing the 'Towin's list of plainined capital pirojects., 'The capital budget irecoilmimenclations include nearly $72 million foir a vairiety of capital pirojects foir FY2020., Other Fir ee Cash/ Funding 'Tax Levy Souirces Delbt** TotaIll Otheii General (Fund $ 7,220,66 $ 20,502,96 $ 27,723,634 77$ �Excliuded IDebt Projects $ $ $ 25,651,792 $ 25,651,792 $ 75ther-Funding &Chapter 970_—$ .— $ 40,750 $ $ 40,750 $ 973,796 Tater IEnterpriise $ $ 775,000 $ 4,670,000 $ 5,445,000 $ -7- 0 0 0 Sewer Enterprise $ $ 700,00 $ 4,170,00 $ 4,870,00 $ Recreation IEnterprise $ $ 125,000 $ $ 125,000 $ Tompost IRevollviing (Fund $ $ $ $ $ Community Preservation Act* $ $ 3,008,367 $ $ 3,008,367 $ *Includes both Town and non-Town CPA funded projects., "General Fund debt of$45,016,135 (from Table I- FY2020 Recommended Projects-General Fund Debt) includes$25,651,792 for Police Station construction which is a potential candidate for a future debt exclusion vote., ***Other represents Chapter 90 Aid for street improvements., This item does not require a Town Meeting appropriation., ix lPolicy �Issues Policy issues to be ireaffiirimed oir addiressed by the Board of Selectmen in finalizing this pireliminairy budget iinclude:: • Alp1pirolpiriate Into the Calpitai Stalbillization Fund (CSF) - Whetheir to support the appropriation of$:1600.000 into the CSF The Board of Selectmen Ihas approved ain overall plain to use this fund, in FY2020 and future years, to offset debt service for plainined capital projects funded both within the tax levy and excluded from the limits of Proposition 21/2., • Alp1pirolpiriate from the Calpitai Stalbillization Fund for Within-Levy Delbt Seii .- Whetheir to continue to use funds from the Capital Stabilization Fund in oirdeir to limit the budgetary impact of within-levy debt service to 5 percent annually. For FY2020, $55,000 is recommended for this puirposeI- in FY20.19, $573,500 was used., • Alp1pirolpiriate from the Calpitai Stalbillization Fund for ExcIluded Delbt Seii .- Whetheir to appropriate $5,500,000 from the Capital Stabilization Fund to imitigate excluded debt service. 'This recommendation is consistent with previous discussions at Financial Summits. • Alp1pirolpiriate Into the Other Post-Eii,iment Benefits (OPEB) - Whetheir to support the appropriation of $1,879,72.1 into the OPEBTrust Fund. 'This amount is comprised of $1,079,72.1 from free cash and $750,000 it available from the Health Insurance Claims 'Trust Fund. • Unall1located Revenues for Contingencies - This recommended budget includes $1,000,000 in unallocated revenues, primarily for thiree potential puirposes:: I., Funding for pirogiraims, service, capital projects or reserves not currently proposed in this Preliminary Budget" 1 2. 'To balaince the budget if State Aid is less thain projected. 'The Legislature will likely not approve the FY2020 State budget until afteir the conclusion of'Towin Meeting" aind/oir 1 I 'To balaince the budget if the GIC Ihealth insuiraince pireirniums acre gireateir thain estimated. The 'Towin's Ihealth insuiraince rates, as established by the Group Insurance Commission (GIC), will not be known until early Ii Reducing/Eliminating the Use of Fire Cash to lballance the Geneii Fund Olpeirating Budget .- The 'Towin Ihas beein appropriating a portion of its certified firee cash to offset aininual operating budget costs., 'The Government Finance Officers Association (GFOA) recommends against using noin-irecuirring revenues to balaince the operating budget., In FY20.19, Lexington used $3.,74 imillion of firee cash (inoin-irecuirring revenues) to balaince the General Fund operating budget., Recognizing that it imay not be possible to correct structural imbalances in the budget in oine year, GFOA recommends the development of a plain to structurally balaince operating budgets., 'The FY2020 budget proposes to phase out the use of firee cash to balaince the General Fund budget evenly over the inext five fiscal years at a reduction of $700,000 per year with the use of $2.,9 million in FY2020 being used to balaince the budget (with a corresponding $700,000 decrease each year until the budget is structurally balainced in FY2024)., The proposed offset is to utilize these funds to increase the use of firee cash for capital expenditures and induce the reliance oin debt issuances for capital iteims., Reducing the Use of Delbt Seii for Calpitai Ex1pendituires .- For capital expenditures with a shoirteir expected useful life and corresponding to the bullet above, the FY2020 budget proposes to use firee cash for the acquisition of technology in the School Department (pairtial) recluding debt issuance from approximately $1.75 million to $.I million., In addition, Pirogiraim x Improvements are funded at the Fire Department for fire protective equipment, the Facilities Department for a building re-painfling pirogiraim, and the Department of Public Works for guardrail replacements. Additional policy considerations to be discussed either cluiring finalization of the FY2020 budget, or in anticipation of a future budget, include the following:: • Hart Avenue .- The 'Towin continues to discuss and plain for Hartwell Avenue developimeint/iredevelopimeint and the zoining and infrastructure improvements ineeded to attract future economic development. • it ll Pirolpeirty New Girowth - The Budget as presented includes a proposed formula for recoginizing the inew growth in personal property as being teimpoirairy and utilizing these inew growth ireveinues for oine-flime expenditures, including capital expenditures and debt related to capital projects., This formula projects approximately $700,000 in FY2020. • Visitors Center and LailinRide Revollving Funds .- In recognition of the anticipated loss of ireveinue cluiring reconstruction of the Visitors Center, a Pirogiraim Improvement was requested to support continued operations, and irealigin staffing to better support the Liberty Ride., Given that the Liberty Ride trolley contract is currently soliciting bids® and the initial results were snot positive® the PIR request of $165,468 was partially funded to cover the Visitors Center aloine., We will await the results of the bidding process to determine Ihow best to proceed with the Liberty Ride operations in FY2020 and FY202.1.1 lBudget Schedule This is a comprehensive budget, including both the 'Towin Manager's recommendations and the Superintendent of School's proposed budget., In keeping with the schedule established by the Board of Selectmen, the key FY2020 budget dates are:: • Januairy 31, 2019 .- Summit III to review this Preliminary buclget® • Felbiruairy 13, 2019 Summit IV® if ineeded, to discuss outstanding FY2020 operating and capital budget issues" I • Felbiruairy 26, 2019 Board of Selectmen to vote recommended FY2020 buclget® • Mairch 1, 2019 - The recommended budget will be forwarded, electronically, to the Appropriation Committee, Capital Expenditures Committee aind 'Towin Meeting Members. Printed copies to follow the week of Ii .1.11h • Alpiffl 1, 2019 .- Earliest date 'Towin Meeting imay consider financial articles., xi This Page Intentionally Left Blaink., 0 !1�9�'Aljjro lo 00 i F4 Lrp kA LL rr (A at 0� 73 wi 8 v co) 0 0 U5 04 i G w co C4 U C/o es t u U. a) CO luc CA 1J CA g-- 0 co R 0 m 7D (D cn ty E r E CLcn ll as c, E2 ca c� a -2 �Vj v "'ll 0 E6 On CD LVID co a co CN IP 104 loll LL 2,3 M 0 aM (14CCS C4 d)m w a qn 2 r= ps E cw 3 E E P-1 a �m sz IM :) FS 5 p4 1 5 1 n- cn f) co 0 ( IR all This Page Intentionally Left Blaink., 0 !1�9�'Aljjro lo 00 i Section I lBudget Overview Town of Lexington, MA 'The suirnimairy below shows revenues & expenditures for the 'Towin of Lexington for FY20.17.-FY2020,, It ireflects actual insults of FY20.17 and FY20.18, FY20.19 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY20.19 tax rate® and the budget recommendations of the 'Towin Manager and School Superintendent for FY2020 budget and projected revenues to support those recommendations. FY2017 IFY 2018 FY2019 IFY2020 Revenue Summary Actual Actual Recap Projected Tax ILevy $ 161,865,816 $ 169,332,125 $ 176,804,577 $ 183,792,412 State Aid $ 13,309,888 $ 15,737,052 $ 15,996,335 $ 16,211,973 Local Receipts $ 15,233,227 $ 16,738,858 $ 13,600,730 $ 14,086,885 Available IFunds $ 11,995,171 $ 14,842,963 $ 14,485,806 $ 15,493,799 Other Available IFunds:: Use of $ 710,000 $ 324,500 $ 573,500 $ 69,000 Capital Stabilization IFund �Revenue Offsets $ (1,650,210) $ (2,082,568) $ (1,983,075) $ (2,213,983) Enterprise IFunds (Indirect) $ 1,629,135 $ 1,674,111 $ 1,646,939 $ 1,696,348 Total General IFnd $ 203,093,028 $ 216,567,040 $ 221,124,812 $ 229,136,434 General IF nditure Summary Education Lexington IPubliic Schools $ 95,493,622 $ 100,393,846 $ 108,111,445 $ 113,970,176 Minuternan IRegiionall School $ 1,377,449 $ 1,670,351 $ 2,126,217 $ 2,488,979 Subtotal Education $ 96,871,071 $ 102,064,197 $ 110,237,662 $ 116,459,155 Municipal Departments $ 33,834,256 $ 35,857,581 $ 38,282,035 $ 40,264,265 Shared (Expenses Benefits &Insurance $ 30,376,519 $ 31,064,740 $ 35,548,859 $ 36,251,873 �Property 'Insurance &Solar $ 735,512 $ 1,174,350 $ 1,429,839 $ 1,542,304 IDebt (within-(levy} $ 7,037,701 $ 9,388,135 $ 10,896,432 $ 9,978,305 �Reserve (Fund $ .— $ .— $ 900,000 $ 900,000 Facilities $ 10,094,176 $ 10,440,478 $ 10,733,728 $ 11,631,286 Subtotal Shared Expenses $ 48,243,908 $ 52,067,703 $ 59,508,858 $ 60,303,768 Capital Cash Capital (designated) $ 5,619,429 $ 6,421,619 $ 7,549,138 $ 7,220,666 Subtotal Capital $ 5,619,429 $ 6,421,619 $ 7,549,138 $ 7,220,666 Other Other (allocated) $ 8,826,530 $ 10,133,271 $ 5,529,344 $ 3,888,580 Other (unaliliocated) $ .— $ —.— $ .— $ 1,000,000 . Subtotal Other $ 8,826,530 $ 10,133,271 $ 5,529,344 $ 4,888,580 'Total General IFnd $ 193,395,194 $ 206,544,371 $ 221,107,037 $ 229,136,434 �FY2020 Town IManager's Preliminary IRecornmended IBudget & IFinancing IPlian January 25® 2019 1-1 0 -- o T 6,0 c 'o r� C�0, co 6-0 rl� Q� P "1 10 In aCD in I< q- m a co ry Ln rV rQ ul 00 ry is) W. CD CD m m IS)co m IS) Q, CN m IS) 4., co " C) 01 c6 06 06, 'q- CN 00 0) c co m rq m • co a% m a% is u Ln- Ln- -L.6- -L.6- -L.6- -L.6- -L.6- ttt, -L.6- -L.6- -L.6- -L.6- -L.6- ttt, -L.6- ttt, -L.6- Ln- Ln- V 110 CN 0 110 CD Q, 01 C) co CD IS) r� 0 m r� 00 C) Ili r.. C) C� Q, C� Q, m 14- CD Q, co CD r� 4ft 0� in r� =� CO co m CD M CD Q, CD co M CD Q, rQ r� C-� co in in in 6 ls� , r�' 6 4 6 6 ('� 6 cz� CD In r. co CD - m CD r. �-1 co IS) CN CN CN CD Q, m U. E c6 06 0) 0 a-, 'I- '1- 00 00 U. 0 rq piu Ln- Ln- w. -L.6- -L.6- -L.6- -L.6- -L.6- -L.6- t4 1- "1 -L.6- -L.6- -L.6- t4 -L.6- V -L.6- Ln- Ln- - CD CD 0 0 co lj:� MCN CN ul eq 0 rq U. 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It iincludes:: 0 General Fund Revenue Description 11-2 �FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28, 2019 11-1 Section II �Revenues Town of Lexington, Massachusetts 'The suimimairy below presents General Fund Operating Revenues, 'Total General Fund Revenues and Net General Fund Revenues. General Fund Operating Revenues include all revenues projected as available for use in FY2020 whose sources irecuir annually. 'Total General Fund Revenues include annually recurring and inoin.-irecuirriing sources of revenue. Net General Fund Revenues acre Tonal General Fund Revenues less revenues recommended to be set.-aside to fund designated purposes. In FY2020, 'Total General Fund Revenues are projected to increase by approximately $8.0.1 million, or 3.6%. Net General Fund Revenues, those available to support school and Imulnicipal operating budgets, are projected to increase by $9.,49 Imillioln, or 4.6%. FY2020 FY2019-20 Chainge Generall Fund Revenue Summary FY2017 Attu all FY2018 Attu all FY2019 Recalp Projected $ 0/0 Property Tax Levy(Table 1) $ 161 183,792,412 $ 6,9$7,$3.5 3..9.5% , 161,332,125 $ 176,804,577 $ $ 15,737,052 $ 5,996,335 �"' s "6 s 1�6,2 11,9 7'31 10/0 'ox L 6"Ie Property (Table $ 13,309,$$$ Local Receipts(Table 3) $ 15,233,227 $ 16,738,858 $ 13,600,730 $ 14,086,885 $ 486,155 3.,57% Local Receipts not shown on Recap $ $ $ _% Total Local Receipts $ 15,233,227 $ 16,738,858 $ 13,600,730 $ 14,086,885 $ 486,155 3.,57% Available Funds(Table 4) $ 11,995,171 $ 14,842,963 $ 14,485,806 $ 15,493,799 $ 1,007,9931 6..96% Other Available Funds- Use of Capital Stabilization Fund (Table 4a) $ 710,000 $ 324,500 $ 573,500 $ 69,000 $ (504,500) (87.,97)% Revenue Offsets(Table 5) $ (1,650,215-) $-(2,082,568) $ (1,983,075) $ (2,213,983) $ (230,908) 11.,64% Enterprise Receipts(Table 6) $ 1,629,13.5 $ 1,674,111 $ 1,646,939 $ 1,696,348 $ 49,409 3.,00% Totall Generall Fund Operating $203,093,028 $216,567,040 $ 221,124,812 $229,136,434 $ 8,011,622 3.62% Revenues Less- Revenues Set-Aside foir $ 15,155,959 $ 16,879,390 $ 13,651,982 $ 12,178,246 $ (1,473,736) (10.180)% Designated Purposes (Wet Generall Fund Revenues $ 187,937fO69 �$ 199f687.650 $ 207.472 830 $216958188L$ 9:,4:85:,3:58 4.57% Detailled DgEg[jpjjM: PIrl peirty 'Tax Levy: 'The FY2020 property tax levy is projected to increase approximately $6,99 million, or 4.0%. The projected levy is a function of the FY20.19 levy Himit increased by 2.,5% per Proposition 21/2, plus an incireiment for new growth,, FY2020 new growth will be a function of construction activity for the period July .1, 20.18 to June 30, 20.19., FY2020 new growth is estimated at $2,500,000 based on a review of Ihistolrical data on new girowth., State Aid: 'The main diriveir of state aid increases in FY20.17 and FY20.18 was education aid (Chapteir 70). In FY20.18, Lexington finally ireceived its full funding under the Chapter 70 foirrnula® therefore, a much sir alleir increase of .1.,56% was ireceived for FY20.19, and an increase of .1.,28% ($25 per student) is projected for FY2020. Unrestricted Government Aid is projected to girow 2.,0%, for a combined increase of 1.34%. Final FY2020 State aid inumbeirs are likely to be known in June 20.19 when the Legislature adopts, and the Governor signs, the FY2020 State budget. Locali Recellpts: FY2020 projections for each category of ireceipt acre based on the Ihisitory of actual collections and projections of 3 and 5 year Ihistolrical averages. FY2020 local ireceipts acre estimated tO increase by approximately $486,155 or 3.,6% over FY20.19 estimates. The three main contributors to this growth are increases in Investment Income, Motor Vehicle Excise taxes, and Payments in Lieu of 'Taxes, which ireflects the Irenegotiatioln of the 'Towin's agreement with Brookhaven. AvaillalbIle Funds: Available Funds are projected to Irelrmailn irelatively stable, with an increase of $1,007,993, or 7.,0%., This is a net change, due pidimairily to a Ihiglher amount of ceirtified free cash. �FY2020 Town IManager's Preliminary Recommended IBudget & (Financing (Phan January 28, 2019 11-2 Section 11 �Revenues Town of Lexington, Massachusetts Another component of Available Funds is the proposed use of $14.1,000 of the 'Tra inspoirtation Demand Management Stabilization Fund to finance the Lexpiress service and the 'Towin's contribution to the REV Shuttle., In FY20.19, $573,500 was appropriated from the Capital Stabilization Fund to fund the ongoing mitigation of within-levy debt service. It is proposed that $69,000 be appropriated in FY2020 to continue imiitigation of debt service to Himit increases to a 5% guideline the 'Towin Ihas tried to follow for a inumbeir of years., Revenue Offsets: Revenue Offsets are projected to increase by approximately $230,906 or 1.1.64%. Revenue Offsets irepiresent the set-aside of a portion of projected irevenues legally required for particular purposes iincludiing:: (1) the component of state aid (Public Library aid ireiimbuirseimeint) that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund operations" 1 (2) cherry sheet assessiments .- estimated charges to be levied by the Commonwealth to cover the costs of state and iregioral services provided to the 'Towin., Cherry Sheet Assessments assuime a 3.,5% increase in FY2020® (3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to property taxpayeirs-�1 and, (4) potential snow and ice deficits., The FY2020 increase in total Revenue Offsets is driven by the set-aside of $400,000 in estimated FY2020 irevenue to cover a potential snow and ice deficit at the end of FY20.19, an increase of $100,000 or 33.33%. For FY20.18, a deficit of $300,000 was carried forward into FY20.19., Enteirlpirise Receipts: This category of irevenue irepiresents transfers from the Water, Sewer and Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the operations of the water, sewer and irecireatiorr departments. Enterprise Receipts are increasing by 3.,0%, or $49,409 based on an updated indirect cost analysis., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28, 2019 11-3 Section 11 �Revenues Town of Lexington, Massachusetts D7.0 IF1f2019-20 Chainge jqt ! 7 y7n i Q rablle:L:IPuiropeirty'rax Levy Tax Levy 154,781,455 161,960,336 169,366,479 X176,870,6416 7,504,167 4,43°/0 Prop.2.5% 3,869,536 4,049,008 4,234,1]62 4,421,766 �187,604 4.43°/a (23.55)°/a 2 2 �55)0/0 New Growth 3,309,344 3,357,135 3,270,005 2,500,000 (770,005) 3 5;5)qY0 _7 [Ovenrlde/Excesss Levy Capaclity (94,519) (34,354) (66,068)--- U 1 .3.9 ,u� btota I $ 161,865,816 $ 169,332,125 um.Rn4.1, 3,.95% rabIle X:State Alld Chapter 70 11,631,074 13,998,894 14,217,984 :14,400,234 :182,250 :1.28% Charter Schooll IReilmbursement 893 7,895 893 893 - --% Unrestrlcted Generall Government Ald :1,473,560 :1,53:1,029 1,584,615 1,616,307 3:1,692 2.00% Veterans'lBeneflts&Exerriptlons :156,427 :15:1,072 :144,382 :144,382 - -0/0 rabIle 1:ILocall 1Raoalipts 8 3 '0'000 2 0'000 2 0 0'000 83 1,6,1T86 '000 '000 "000 5 34 1'500 34 '500 1 '2'000 Motor Vehlclle Exclse Tax 5,350,418 5,395,492 5,080,000 5,230,000 :150,000 2.95% Other Exclse 1,616,713 :1,562,97:1 :1,583,000 :1,648,000 65,000 4.11% :1 lPenalltles&Interest 738,750 090,335 34:1,500 34:1,500 - --% PILar's 589,35:1 6518,680 6:14,000 666,000 52,000 8.47% Rentals 320,080 494,770 5:10,800 5:16,800 6,000 1.17% .. .. . .. Departmentall-Schools 584,683 494,775 443,500 466,500 23,000 5.19% Departmentall-Il :1,875,866 2,611,729 2,525,000 2,513,000 (12,000) (0.48)% Llcenses&(Permits 2,827,036 3,017,145 :1,94:1,550 :1,943,250 :1,700 0.09% Speclall Assessments 26,230 :19,038 :16,379 :15,835 (544) (3.32)% IFlnes&IForfelts 2:14,300 208,800 200,000 246,000 46,000 23.00% Investment Income 573,023 1,027,739 345,000 500,000 155,000 44.93% Alscellaneous Non-Recurring 5:16,777 :157,384 - -0/0 rabIle 4 AvalfilabIle IFu~uirnds 4173,000 000 (28,000 _,0,000 000 9, _,5,090 Parking $7625,265 421,500 $ 413,000 385,000 (28,000) (6.78)% Cemetery lPerpetuall Care(Fund �105,000 $ 48,500 $ 50,000 $ 50,000 % '0 Cemetery Salle of Lots(Fund 42,200 $ 55,090 $ 84,787 $ 29,697 53.91% IFree Cash* $ 9,870,618 $ 13,269,721 $ 12,422,051 $ 13,401,094 $ 979,043 7.88% IHeallth Clalms Trust(Fund $ �1,200,000 $ 750,000 $ 750,000 $ 750,000 $ % Transp.lDernand ll Stab.(Fund $ 137,000 $ 141,000 $ 141,000 $ 141,000 $ % Traffic ll StablIlzatlon(Fund $ 30,000 $ 25,000 $ - $ - $ % Center Improvement IDlstrlct StablIlzatlon(Fund 27,000 $ 27,000 $ 27,000 $ % IPEG Access Speclall(Revenue(Fund 623,267 $ 638,918 $ 15,651 2.51% Betterments(Fund 4,398 $ 16,000 $ 11,602 263.80% Schooll(Bus StablIlzatlon(Fund 18 $ - $ - $ - --% Avalon(Bay Schooll Enrollment ll(Fund 45 $ % rabIle 4w:Other AvalfilabIle IFu~uirnds Cap�tall (Projects StablIlzatlon(Fund $ I Sbtotall $ 7:1.0,000 ;nn rabIle 5!:Revenue Offffsets Cherry Sheet Assessments $ (850,915) (869,156) $ (834,614)7$ (863,825) $ (29,n�l) 3.50% '0 Cherry Sheet Offsets-IPublllc ll $ (47,934) (48,162) $ (4:8,4]61) $ (50,'.157)' $ (1,696) 3.50% Overlay(abatements) $ (751,361) (900,000)!$$:(800,000) $ (900,000) $ (no,000) �12.50% Snow Deficlt $ (265,250) $ (300,000) $ (400,000) 0100,000) 33.33% E-Subtota 1 j$ (:1,650,210) $ (2,082,568) t (1,983,0751 11-64% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28® 2019 11-4 Section 11 �Revenues Town of Lexington, Massachusetts 'rablie&: Einteirlpirlise 1Reoelipts Water 877,411 872,458 869,833 ;894,573 24,740 2.84% Wastewater(Sewer) 503,898 546,827 5 15,280 532,094 16,814 3 260%10 25 2 2 1 ---- 000/0 Recreadon&Community Programs 247,826 254,8;26 261,826 269,681 3.00% 1 .3.00./. ,I 1 17 1 64 A WIQ 9 .3 Subtotall [$ ]:11,629,135 L$ :I.;,67;4,:I.:I.:I. 1;,6 6, 48 1.00% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28® 2019 11-5 Section 11 �Revenues Town of Lexington, Massachusetts Revenues Set Aside for Designated Expenses: This irepiresents components of Gross General Fund Revenues that acre set aside for designated purposes. The proposed purposes acre shown in the table below., Minainchng Sources Irax Levy Free Cash Other IrotA I(Nates I Set-Asiide for Unanflciipated 7-200,000 -7 20-0,000 Reserved for appropdaflon at the 2019 annuall Current Hscall Year Needs town meeflng to fund supplernentall appropdaflons to the IFY2019 budget. 2 Other Post-Employment 750,000 $ 1,129,721 1,879,721 $750,000 from the tax(levy made avaflable from lBenefits(OPEB) the proposed use of Ns amount from the IHeallth Insurance CINrns Trust(Fund to fund IFY2020 IHeallth Insurance. 3 Unallllocated $ �1,000,000 $ �1,000,000 Set-asiide for as yet to be Identff�ed IFY7020 purposes. 4 Cash Capftall $ 3,700,000 $ 3,700,000 5 Appropdate Into 63,241 $ '1,536,759 $ '1,600,000 To meet future capftal/debt seMce needs. Capftall StaNHzaflon(Fund 6 Appropdate from 69,000 $ 69,000 Proposed use of Capftall StaNhzaflon(Fund to holld Capftall StaNHzaflon(Fund debt seMce Increases to 5%annually. 7 Transiidon(Free Cash out of $ 700,000 $ 700,000 5-year plan to wean off(Free Cash for Operaflng(Budget Operaflng(Budget-fiscall best practice 8 Street Improvement 2,616,801 $ 2,616,801 Consiistent Mth long-term street Program mahtenance plan. 9 Muniiciipall IBufillding Envelope $ 203,865 $ 203,865 InftWly funded In 2006 ovendde; Increases by 2.5% and Systems per year. 10 Support of Communty $ 208,859 $ 208,859 Center(Program(Transfer to ArUcle 12) $2 900,000 of(Free Cash to support the IFY2020 �12 Operaflng(Budget 0 'iNi)'0001- support operaflng budget. t' notes 7 a ,a 13 Redre ENo�te for(_and 0 ----------- 2,234,,6 )tes Issued for"Pelharriand(Bedford Purchases-(Debt EServ�ce 3. _E �FY2020 Town IManager's Preliminary (Recommended Fudge t & Financing (Phan January 28® 2019 11-6 Section 111m. Program �1000m. Education This section includes detailed information about the FY2020 Operating Budget & Financing Plain for education. It iincludes:: 0 . . .1.100 Lexington Public Schools 111-2 .1200 limain Regional High School 23 �FY2020 Town IManager's IPreliiminary Recommended IBudget & IFinancing IPlian January 28® 2019 111-1 Program: Education 1100 Lexington Public Sch l BUDGET OVERVIEW SUPERINTENDENT'S BUDGET MESSAGE 3 MISSION/VISION 5TATEMENTOFTHELEXINGTON PUBLIC SCHOOLS---------------------------' 4 ORGANIZATIONAL STRUCTURE 5 School Committee Members-----------------------------------------'� Student Representative BUDGET5 Budget Process Budget�uide|ines-----------------------------------------------�� Budget Calendar RevenueAl|ocationProcess ------------------------------------------�g RECOMMENDED BUDGET AND SUMMARY OFSIGNIFICANT BUDGET CHANGES 11 Negotiated Salary Increases -----------------------------------------�11 Enrollment Increases and Corresponding New Posb�ns--------------------------'12 THE COLLECTIVE GOALS OFTHE SCHOOL COMM|TTEE&SUPERINTENDENT 15 Goal-Setting and the Superintendent Evaluation Process--------------------------�1� Goal #1: Community Outreach Goal #2: Diversity, Equby, and Inclusion Goal #3: Strategic Planning------------------------------------------1g Goal #4: Promoting Student Learning, Engagement, and Well-Being inour Schools ------------�2O FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January 28, ZO19 Program: ti f Lexington, December 20,2018 Dear School Committee Members, Elected Officials,and Residents of Lexington: It has been said that budgets are moral documents, which is a truth that bears repeating. A budget reveals a community's priorities and values,and here in Lexington,students are what matter most. The carefully selected student artwork that adorns the budget document in your hands reveals the diversity of our school community and reflects the impressive talent of our young people.The artistic renderings further symbolize the community's desire to nurture and grow our students' creative, as well as academic,talents. Each student's unique masterpiece reminds us that Lexington schools are culturally diverse and united by a shared sense of purpose and pride. Young people are at the heart of all that we do,and we emphasize their importance throughout our FY 2020 budget guidelines and goals.We dedicate resources to ensure smaller class sizes and academic innovations,such as the continued exploration of elementary world languages and project-based learning.We prioritize the health and well-beim of students by allocating funding for inclusion specialist support for teachers and elementary health education. We reflect our commitment to diversity, equity, and inclusion in the funding designated for an equity audit and a new "Director of Student Equity,Safety, and Supports,"designed to serve our students and families. Finally,our proposed budget supports collaborative,community- based endeavors, including the Town's joint mental health initiative and the school department's strategic planning effort, which provide direct support to students and strengthen our school-community partnerships. The Town of Lexington has historically and generously divided its revenues by allocating 74%to the schools and 26%to the municipality.While we are grateful for our annual allocation,we are not without tough choices.The FY 2020 recommended budget takes into account approximately$2.4 million in Lexington educator requests. Based on the allocation we received, we can fund an estimated$1.2 million,or roughly half of those requests,with the majority of resources dedicated to meeting state and federal educational mandates and rapidly increasing enrollments. In our view, approximately $370,000 of the unfunded educator requests—of the remaining $1.2 million—are worthy of continued consideration. These unresolved requests include what some may consider essential additions, such as a high school college and career Readiness counselor, a Sheltered English Immersion (SEI) coach for teachers of our English Language Learners, and an Assistant Athletic Director to oversee the expansion of intramurals and provide students with more opportunities to participate in school-based activities. Fortunately, we were able to find efficiencies, such as an economical approach to a later school start and a creative plan to address the need for additional science labs that saved over$1 million;otherwise,this list of unresolved budgetary requests would have grown longer.We will continue to maintain a responsible budget and collaborate with Town officials to respond to thoughtful budgetary requests of this nature in the years to come. It is a privilege to serve as your new Superintendent of Schools,and it is an exciting time for Lexington!As we work together to build an educational vision for the future,please know that I am honored to serve your children and grateful for your time, energy,and commitment to the Lexington Public Schools. Sincerely, k Dr.Julie Hackett Lexington Public Schools Superintendent of Schools FY2020 Tuwn Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 111 - 3 Program: ti f Lexington, II �i/t/II(7C°1 S � grit the L� Iric�ri ill Sl The Lexington Public Schools serge to inspire and empower every student to become a lifelong learner prepared to be an active and resilient citizen who will lead a healthy and productive life. Educators, staff, parents/guardians,and community members will honor diversity and work together to provide all students with an education that�nsur�s acad�rnic�xc�ll�nc� in a culture of caring and r�sp�ctful relationships. Guiding Principles: We believe that all students can learn at high ferrels.This is achieved by: • Promoting a mindset that intelligence is not fixed and can continuously be developed • Providing all students with necessary and timely appropriate interventions and extensions to advance their learning • Developing each student's unique gifts • Nurturing physical, social, and emotional well-being • Expanding learning through diversity • Engaging students in relevant, experiential, and personalized learning • Cultivating creatine problem solving, critical thinking, and innovation • Promoting integrity, civility, and global citizenship • Creating an environment in which the community and schools are partners • Fostering a culture of open communication, trust, and shared responsibility • Empowering all staff to be collaborative educators, learners, and leaders • Providing inspiring professional learning for all Mission/Vision Statement was adopted by Lexington Scheel Committee:July 2015 FY2020 Town Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 III -4 Program: Education f Lexington, r IZIC} I trtr The Education Reform Act of 1993 determined that the School Committee's charge is (1)to select and terminate the Superintendent; (2) to review and approve the budget; and (3)to establish educational goals and/or policies for the district consistent with the requirements of law and statewide goals and standards established by the Department of Elementary and Secondary Education. School Committee rs Eileen Jay, Chair Term Expires: 2019 Kathryn Colburn, Vice Chair Term Expires: 2020 Alessandra Alessandrini Term Expires: 2019 Kathleen Lenihan Term Expires: 2021 Deepika Sawhney Term Expires: 2021 Student Representative Rosanna Jiang Term Expires: 2018 [B:U:d:g:et vc� t Budget Process Annually,the administration develops its capital and operating budgets,which begin July 1 and end June 30.This highly collaborative and public process engages the Board of Selectmen,the School Committee,the Appropriation Committee, the Capital Expenditures Committee, municipal and school staff, and citizens. The employees of the Finance Office are responsible for coordinating,developing,and monitoring the annual budget process. Each year, the School Committee develops its annual goals, budget guidelines, and budget calendar. These provide the administration with the roadmap to develop the recommended annual budget.The Superintendent is tasked with developing a budget that advances the district in concert with the outlined policy objectives. The School Committee is responsible for reviewing and approving the budget for incorporation within the full Town budget. Major Steps in FY 2020 Budget Development: Summer: School Committee and Superintendent establish Collective Goals (2018-2020). Early Fall: School Committee approves annual budget guidelines and calendar. Fall: Staff develop budget recommendations. Late Fall/Early Inter: All departments meet with the Assistant Superintendent for Finance and Operations to review existing staffing levels, review budget priorities, and discuss anticipated budget requests. During this time, a series of working summit meetings including the Board of Selectmen,the School Committee,the Appropriation Committee, and the Capital Expenditures Committee are conducted to discuss the current financial health of the FY2020 Town Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 111 - 5 Program: Education 1100 Lexington Public Sch l Town, along with any budgetary issues, and provide policy guidance to the municipal and school staff in finalizing budget recommendations.The Superintendent, in consultation with the Assistant Superintendent for Finance and Operations and the School Department's Administrative Council, reviews budget requests and makes recommendations for all school programs to the School Committee. The School Committee takes the recommendations of the Superintendent and after public hearings on the Superintendent's Budget Recommendations, makes final budget decisions consistent with their collective goals. Early Spring: A month before Town Meeting discusses financial articles, the approved budget of the School Committee is distributed to Town Meeting members and the finance committees, it also isavailable tocitizens at the Library and the Town Manager's Office. In addition, the budget documents are publicly available on the Lexington Public 5choo|svvebsite: Spring: The Annual Town Meeting begins in March with meetings held on weekday evenings. Town Meeting debates and adopts the School Department budget as part of the total Town budget.Town Meeting has authority over the total appropriation of school department funds, but line-item authority and spending priorities are the purview ofthe School Committee. Budget Guidelines On October 23, 2018, the School Committee voted the FY 2020 Budget Guidelines and requested that the Superintendent present a level-service budget that addresses the fifteen highlighted areas.These guidelines serve as the basis for the Superintendent's Recommended Budget in FY 2020. For purposes of clarification, a level- service budget is defined as an allocation of the funds necessary to replicate the current level of services provided, eve|servicebudgetisdefinedasana||ocadonofthefundsnecessarytorep|icatethecurrent|eve|ofservicesprovided, accommodating increases in enrollment, all legal requirements, including current collective bargaining requirements, and special education laws.The FY 2020 budget guidelines are as follows: In order to provide for the educational needs of Lexington students, the Superintendent of Schools will develop a fiscal year 2O2Obudget that will: 1� Ensure the safety, security, and social-emotional well-being of our students. 1 Ensure all legal and contractual mandates will bemet. 1 Ensure professional staffing guidelines will be met and class sizes will remain within the established guidelines,tothe extent possible given space limitations. 4� Identify efficiencies and cost-saving measures that do not compromise the educational program. 5� Include sufficient operating and capital funds to: a. continue the current level ofservices,� b� be responsive to projected enrollment growth and corresponding needs, including those related to staffing, instructional supplies, andfaci|ides,� c. move the district forward in meeting the increasing technological demands in various educational settings,, d� implement a master capital plan to expand school capacity and meet rising enrollment� FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 Program: Education 1100 Lexington Public Sch l e. support the successful submission of Statement of Interest (SOI)for Lexington High School and advocate for proper budgetary planning in the feasibility and design phases. 6 Maintain capital assets in order to support the instructional program, protect the physical assets of the Town of Lexington, and ensure the health and safety of our students and staff. 7� Identify funds and strategies to implement diversity, equity and inclusion efforts and to increase the cultural proficiency ofour school community. & Identify funds and strategies to continue to leverage and support social and emotional learning efforts throughout the district. g� Identify funds and strategies to leverage and support project-based learning efforts throughout the district. 10� Continue to explore possible alternatives and improvements to school schedules at all levels, including elementary health education, K-8World Languages, and the scope and sequence ofscience classes atthe secondary level. 11� Identify costs, impacts, and an implementation plan associated with changes in school start times for Lexington students. 11 Identify funds and/or strategies necessary to develop a multi-year comprehensive Lexington Public Schools Strategic Plan for the district,to include equity and master planning. 11 Identify funds and/or strategies to continue the research and implementation of graduation requirements. 14� Identify funds and/or strategies to create an elementary and middle school redistricting plan. 15� Continue the Town's joint effort onmental health. Budget Calendar Each year, the Superintendent presents a budget calendar to the School Committee. This calendar outlines the timing of events and guides the budget development process.This timeline can be found below: 2018 September 21 FY2O2O |Tcapital budget submitted toTown ofLexington September 25 School Committee reviews FY2O2Obudget calendar October 1—October 12 Review capital proposals: Superintendent, Director of Public Facilities, and Assistant Superintendent for Finance and Operations October 1—October 12 Superintendent, Director of Public Facilities, and Assistant Superintendent for Finance and Operations discuss project requests with administrators FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 - 7 Program: Education 1100 Lexington Public Sch l October Google Form link distributed for FY 2020 staffing and expense budget requests. FY2O2OGoogle Form requests for staffing and expenses are due to the Assistant Superintendent for Finance and Operations at the date of individual budget meeting. October School Committee approves FY 2020 budget calendar and reviews the FY 2020 budget guidelines October 15—October 19 SPED budget staffing meetings (with Assistant Superintendent for Finance and Operadons, ET5 Director ofSpecial Education, and building principals) October 19 Submittal of Town(Municipal&School) FY 2020-2024 Capital Requests to Capital Expenditure Committee (CEC) and Community Preservation Committee (CPC) October 22 Summit 1: Financial lnclicators�Two-year Revenue and Expenditure Projection� 5- Year Revenue and Expense Forecast October 2g— November 16 Budget Review: Central Office and department staff meet at assigned times October 30 Recommended FY 2020 capital budget requests approved by the School Committee (School Department and Public Facilities) December Summit II: FY2O2ORevenue Proiection,� FY2O2ORevenue Allocation Model December 21 Superintendent finalizes FY2O2Obudget recommendation December 24—January 1 School Vacation Week 2019 January Budget distributed toSchool Committee and posted towebsite January School Committee Meeting: Superintendent's Budget Presentation January 15 (8:OOa.m.) School Committee Public Hearing and discussion of the Superintendent's Recommended FY2O2OBudget: Location: Selectmen's Meeting Room January 22 School Committee Public Hearing and discussion of the Superintendent's Recommended FY2O2OBudget: Location: Selectmen's Meeting Room January 28 Town Manager Submittal of FY 2020 Recommended Operating Budget & FY 2020-2024 Capital Improvement Plan (CIP)to Board of Selectmen (White Book) January 29 School Committee FY 2020 budget discussions, consideration of community feedback on FY 2020 Operating Budget (including fees) and FY 2020 Capital Budget January 31 Summit III: FY2O2OWhite Book Review FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 -8 Program: Education 1100 Lexington Public Sch l February School Committee adopts FY2O2OOperating Budget(including fees) and FY2O2O Capital Budget February 13 or 14 Summit IV: ifneeded TBD 2O1gAnnual Town Meeting School Committee Fiscal Year 2O2O Recommended Operating Budget document finalized (TMMA) February 25 Board of Selectmen vote to approve FY 2020 Recommended Operating Budget and FY2O2O-2O24Capital Improvement Plan (0P) March 1 Distribution of FY 2020 Recommended Operating and Capital Budget to TMMA, Town Manager, Senior Management Team, Appropriation Committee, Capital Expenditures Committee, Selectmen, School Committee, Central Office, and Principals March 25—Apri| 24 Annual Town Meeting (Mondays and Wednesdays until comp|eted,� Town Meeting does not meet during April school vacation week) TBD Budget presentation to Town Meeting by the Town Manager and Superintendent April 25 Notification of budget approwa|s,� Employee Action Forms sent to Human Resources June School Operating Budget opens for entry of supply and services requisitions Revenue Allocation Process The Town of Lexington has established a collaborative budget development process that is conducted through a series of budget summit meetings. These budget summit meetings begin in October and end in February. These meetings include the Board of Selectmen, the School Committee, the Appropriation Committee, and the Capital Expenditures Committee.Topics covered atthese meetings include: Summit 1: Financia| |ndicators,� 5-Year Revenue and Expense Forecast Summit II: FY2O2ORevenue Proiections,� FY2O2ORevenue Allocation Summit III: FY2O2OWhite Book Review Summit IV: (as needed) The Revenue Allocation Model, first presented at Summit 11 on December 6, 2018, provides for a projected 5.4% increase over the School Department's FY 2020 budget,the detail of which is broken out in the table that follows: FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 Program: ti f Lexington, I is qj'Lexingfon o; FY2020 Revenue Allocation Model 6229„266 Projected FY2020 Revenue .., tir rod "w 6unidoapw.. of o3ol WW d w r)c3 m;3 T) (7.7.171)w, �� (3C1 �r.u)J�f ��C rf Q°Irtiiruamriil��ulllwuui3r3i p,,, .„ Cmupttpull t(uwaio iuuaoC C uiteo�Imitu It 1 (214) ax ev3 R � UdilJm9iouiiiCa.onri"an �� ( Q .., (Qw � e .,, ------------------------------------------ -ng r r Q ptnaria c;vN eaueaoent . �29 121 fi�� ��3rvYw� Cameta ,,,,, ��a �d-0, . F 3 a d° r0 . Jertixn�corriiµ C93 Pr repae�ky arnr.d I_Rak o0ita lrnsura'nce '250),, (250) .. _ F1(2020 I.RnRnsuredlwr a e P rruuPayment wat ---- e id ) (1dO u FYall+ODeQutl ermrP r `1 daQr� QdfQdD)�� Jh mllCriReserve Fund i m, d�u 1h d31 tl1 e d3tl � � �� (lCr�� ulitie V".�mrawGruiertaPunrd get �QQY ids t (r�at.' mh¢uo,„Q QRsdon 6;suuYUng MrnaB Secunty a i(1 Cl. j p n....... ea'- ufa damr^�u� yal uequCipom rd r�r`3t . QAC Dp� tl liu a 4uu ip7+Pa 9 C urreit R cal yr ,,I,J ed QJ°r)�t Cic3ua�weoW✓r m ugadui7iu d ilwf3d3l� t � iAniCnrV aaaNrudiCdiriitiurnrl Qb.11ar3i Q73pVd �6� ��TiaiuiumiruuofufkCa�roiauu4ea rynn�aceuidaidip�alfliu � rao� d7') (2,235),,f �u PayCowwnFIR ini,,j I Ito1,1l and lma,,,,,,,,, C a si CapiIM 1 I IFp,Q)ri ( PIE B �.!L4,:p)�� ................................. .� ................................ Iiralluumna��i�nrm�lr��ir�f�armrr�A�irn�.................................................................................................................................. ) (22 1,32 1)$ (?4,726) (38 4EA) 10 d:f,I 1'1;d 877 �"�3g .,il.d.,ed for Mocation 263% 73:7% er�ctnta e-Nfljtm ci a�aV�� ,,r�Y oolll a' � p ;3•nQ3r (17.1"344 $ a,086 5,859 QnrrerrruwovMRpverw.re 54% 54% Percent of Qxrent DidgO, Revenue Allocation History&Trends: Below is the growth factor approved during the last five budget cycles: FY 2020: 5.4°% FY 2019: 6.9°% FY 201$: 6.6% FY 2017: 7.2% FY 2016: 8.5% FY2020 Town Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 III - 10 Program: Education f Lexington, did t pry f Sid ifi t t The recommended budget for FY 2020 is $113,469,614, which requires an additional $5,358,169. The FY 2020 request represents an increase of 4.96®f over the FY 2019 appropriation. A A A 19 w Tax Levy $ 91.,546,226 $ 96,70$,61.6 $ 1.01.,204,582 $ 1.07,667,945 $ 1.1.3,503,676 $ 5,835,731. 5.42% Fees i�CFtiarges $ 51.4,090 $ 584,683 $ 450,600 $ 443,500 $ 466,500 $ 23,000 5.1.9% Totall.l.00LexirtigtortiPuhlicScFtiools $ 92,060,31.6 $ 97,293,299 $ 1.01.,655,1.82 $ 1.08,1.1.1.,445 �$ 1.1.3,970,1.76 $ 5,858,731. 5.42% A A A 19 w Salaryartid Wages $ 76,222,21.1. $ 81.,061.,91.1. $ 85,953,852 $ 90,703,277 $ 95,442,1.83 $ 4,738,906 5.22% Expertises $ 1.3,059,903 $ 1.4,290,702 $ 1.5,701.,329 $ 1.7,408,1.68 $ 1.8,027,431. $ 61.9,263 3.56% Totall.l.00LexirtigtortiPuhlicScFtiools $ 89,282,1.1.4 $ 95,352,61.3 $ 1.01.,655,1.81. $ 1.08,1.1.1.,445 �$ 1.1.3,469,61.4 $ 5,358,1.69 4.96% *Amounts shown are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds,Revolving Funds,or local/state/federal grant funds Transfer to Municipal(Health,Medicare,Workers Cornp) $ 369,1.62 25.0 FTE: Transferto Municipal(PFD-Custodial) $ 1.31,400 2.0 FTE: Total Recommended $ 113,970,176 !Unallocated from Revenue Allocation Madel $ - The School Department was allocated a Revenue increase of $5,858,731 for FY 2020 through the Revenue Allocation Model adapted at Summit II. In addition to funding the school department budget growth at $5,358,169, the department will transfer $369,162 to Municipal accounts for the corresponding benefit casts of the 25.0 FTE projected benefits-eligible positions (oaf the 26.3 FTE positions requested, 25 FTE are anticipated to require benefits; the remainder are additions to existing positions) proposed in this budget and $131,400 to Municipal accounts for 2.0 FTE custodial positions and corresponding benefit casts associated with the opening of new facilities in FY 2020—Lexington Children's Place and the new Hastings Elementary School. The FY 2020 budget recommends that the salaries and wages line increase by $4,738,906 (gar 5.22®f) to support existing position salary increases and the addition of 26.63 FTE positions included in this budget. The expense line is recommended to increase by$619,263 (gar 3.56®f) over the FY 2019 appropriation. Negotiated I Increases The FY 2020 budget includes funding for estimated wage increases for all collective bargaining units and non- union positions, including bath step increases and cast of living adjustments (COLA). The current status of collective bargaining agreements and corresponding expiration dates can be seen below: Bargaining Unit Contract Ter LEA: Unit A 09/01/2019–08/31/2022 LEA: Unit C 09/01/2018–08/31/2021 LEA: Unit D 07/01/2018–06/30/2019 LEA:Tech 07/01/2015–06/30/2018 ALA:Administrators 07/01/2017–06/30/2018 FY2020 Torn Manager's Preliminary recommended Budget&Financing Plan January 28, 2019 III - 11 Program: Education 1100 Lexington Public Sch l Enrollment Increases and Corresponding New Positions During the past five years, K-12 enrollment at the Lexington Public Schools has increased by 608 students (+9.24%), or an average of 124 students per year (or 1.83% per year). These past increases have had a direct impact on the School Department's operating budget each year to accommodate these new students and maintain the level of programming offered by Lexington Public Schools. To better understand future enrollment trends,five-year enrollment is projected for elementary, middle,and high school, incorporating new enrollments from October 1, 2018. For the purposes of this budget, a version of the Cohort Survival Method is used,which isone ofmultiple models the district runs each year. |nthis version,future kindergarten enrollments are estimated using the five-year average ofprevious kindergarten enrollment.Average grade-to-grade progression rates are then applied to the rest of the grades. Similar one-year school-level projections are used to plan staffing and other resource allocations for each specific school. Although enrollment projections can offer insight about the direction of future enrollment trends,they should not be viewed strictly as a point estimate, as this does not accurately acknowledge the uncertainty associated with projections. In recognition of this reality, gO% confidence intervals are produced for all enrollment projections. Correct interpretation of such intervals isthat there is gO%chance that the confidence interval contains the true value offuture enrollment. Another important consideration is a review of prior Lexington Public School enrollments and projections suggests thatfuture elementary enrollment may be underestimated with this model. Both this and the inherent uncertainty of enrollments should be kept in mind while planning for future school years. One way flexibility is incorporated into the budget is by having unallocated reserve full-time equivalent positions (FTEs) for both general education and special education. The proposed budget includes reserve of3.O FTE professional positions for General Education,a reserve of 3.0 FTE professional positions for Special Education,and a reserve of 1.6 FTE paraprofessional positions for Special Education. Additionally this budget recommends an increase of 5.5 FTE professional positions to Lexington High School where FY 2020 enrollment growth is anticipated to beapproximately 85 students (+/ 30)� FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 12 Program: Education 1100 Lexington Public Schools ------------------------------Town-- `L exington, MA Elementary School Enrollment: History and Forecast for FY 2020 to FY 2024(CSM) 38M –±1--Ly2-1 –Larn!Inro"I .......il� . ......... 3700 �WO .... $41,61 v yr ------- ....... 3600 2022-23 $1a216 t 19U_ 3500 AW,24 MO 34 ,235 3300 32W 31,00 3WO 2900 2800 270D 26W do" ?rd, 4L,p 00 , ��o vlol F'ISS ALY'EAP --Vementary (AvgY) 1,Halory --Vemptary (AvSK) Forcecast 11 1 --Venwmofy(Avg X)Lom�r NOth Uerwntwy (Avg K� Upper 90th Middle School Enrollment: History and Forecast for FY 2020 to FY 2024(CSM) 2150 2050FoU rW IL 102940 Leo �s 7 .............. Z01;,22 19j& 60 j 20.124.3 019 AD as 1450 1350 z 12,10 II illlllJl ill I50 10W ---------------- ........... ---------------------------- ---------- --- A& FISCAL YEAR —.Wdd�.,(Avg K�4mory ---,Mjd0etkvgK)LOvMr9Oth Midd�e',Avg 9)Upper 90th FY2020 Town Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 111 - 13 Program: Education `L i , MA High School Enrollment: History and Forecast for FY 2020 to FY 2024(CSM) '700 26WJ _±scP4 Yewovj,LnroN —210-1!—20— 11111, 2500 LOL111-1-li L"�,—" 2400 11041 23 21102144 ),s3fi IOD 23DO 2 2100 2000 1900 z 1800 1700 1600 11,10 1 1400 110" 1�0� '8( 8 0 0 6, FISCAL YEAR High S0010(Avg K� History I,figh Schod ikeig K) F arcovist .Hiffh School(Avg W� Lower 901h 11fgh Schoof(keg K)i Uppeir 90�h In order to address the increasing enrollment projected for FY 2020, additional positions are included in the recommended budget. A total of 25.3 FTE are linked with the increasing Lexington enrollments (including mandates for Special Education), and the necessary staffing needed to maintain the quality and level of service. In total,the recommended increase in staffing for the 2020 budget year is 26.63 FTE.A summary table of position changes is included below with additional detail included in the Recommended Budget section of this document: Bridge (1.00) ........... ..... PreK-22 Special Education 5.56 oimi........ iirro ........................................................................ E3 &j I N 1.60 K-12 Counseling 1.00 K-12 ELL 1.60 K-12 Performing Arts 0.73 K-5 Science 0.56 Lexington High School 1.00 Lexington High School 5.50 PreK-22 Special Education 4.66 Print Center 0.10 Transportation 0.13 K-12 Curriculum 3.86 ......................... i oil o Ilam si K-12 PE/Wellness 0.20 K-5 Science 0.13 Superintendent/School Comm. 1.00 J, Grand Total 26.63 FY2020 Tbwn Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 111 - 14 Program: Education 1100 Lexington Public Sch l AN OVERVIEW Goal-Setting and the Superintendent Evaluation Process In 2012, the Massachusetts Department of Elementary and Secondary Education (QE5E) developed a new educator evaluation process for all teachers, administrators, and school superintendents in the Commonwealth. The method is based on afive-step cycle of self-assessment, goal-setting, implementation, and formative and summative evaluations. An educator's performance is measured against a possible four (4) standards, 41 indicators, and 21 elements. Superintendents are required to submit one measurable professional practice goal, one measurable student learning goal, and two district goals developed collaboratively with school committee members.The school committee is not required to evaluate the superintendent on all 62 indicators and elements� instead, superintendents and school committee members are encouraged to work together to identify which standards, indicators, and elements they will use in the superintendent's annual evaluation. In 2012, the Massachusetts Association of School Committee (MA5C) developed a Superintendent Evaluation Guide to show how the superintendent and school committee could work together to create goals that inform the superintendent evaluation process. "The first step of the five-step cycle is to review the entire system and begin a process for the superintendent This includes having the school committee and superintendent come to agreement around the standards, rubrics, evidence of performance, and goals built around the state standards as well as personal, professional goals." The four (4) goals identified on the following pages are aligned to the MA QE5E standards and indicators and reflect our consolidated priorities.The goals, strategies,timeline, and evidence provide a rich source of data that will inform the superintendent's annual evaluation. Our mutual goals reflect our deep commitment to working collaboratively and in the best interests of the young people we serve. The framework that follows represents a blueprint for the collective efforts of many in the district, and we wish to extend our heartfelt appreciation tothe educators who work tirelessly onbehalf ofour children. Professional Practice Goal #1- Community Outreach Goal #2: By June 2029, the superintendent will meet with 200% of identified stakeholders to develop an understanding of the experiences, beliefs, attitudes, and values that shape the Lexington school community. Self-Assessment/Reflection On July 1, 2018, | was appointed the new Superintendent ofSchools in Lexington. Since then, | have worked to learn as much as possible about all Town stakeholders, including those affiliated with both the municipality and our schools. As the new leader of Lexington Public Schools, there is nothing more important than hearing the perspectives and understanding the viewpoints of all our constituents; hence, this professional practice goal focused on community outreach. It takes little effort to organize entry meetings with stakeholders, but actively listening to one's school community and developing plans to address the consistent themes and patterns heard takes time. 5|ovv|y, | have begun to learn more about the hopes and dreams of our students, parents, teachers, administrators, and Town leaders. School committee members and others have offered their advice on people with whom | should speak, and my community outreach grows. In the coming days,weeks, and months, | hope to establish a culture of mutual respect and trust that is necessary to serve all children well.The first step in creating FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 III 15 Program: Education 1100 Lexington Public Sch lof Lexington, MA a respectful culture and climate and forging a pathway to the future is to reach out to a diverse group of constituents in the community. To lead effectively, | must be able to answer questions such as: What are the experiences, beliefs, attitudes, and values that shape our school community? Given the competing demands and the often inconsistent nature of educational systems, how can we establish a sense of alignment, coherence, and unity? What are the problems to be solved and what are the hopes and dreams to be realized? A "community outreach" professional practice goal will help the superintendent gain an intimate understanding of the community and the ability to work collaboratively with the school communityto preserve what works in Lexington,to problem-solveand refinethose aspects ofour work that need attention, and to create new possibilities that ultimately will better serve our students. Strategies,Timeline, Evidence, and Alignment Goal#1: Community Outreach Strategy Timeline Evidence 1.1 Hold individual meetings with all Town Sept.—June 2019 A list of entry interview dates with Town administrators to learn how the administrators. municipality functions in Lexington. 1.2 Meet with 20+community groups to Sept.—June 2019 A list of community groups with whom I develop a shared understanding of have met and a brief synopsis of each Lexington's core values and beliefs. discussion. 1.3 Attend a faculty meeting in each of the Sept.—June 2019 A copy of written principal observations for ten schools to get to know educators. the ten faculty meetings I attended. 1.4 Conduct site visits to each of the ten Sept.—June 2019 A copy of written principal observations for schools. the ten site visits. 1.5 Shadow three Lexington High School Sept.—June 2019 A reflective journal entry to chronicle my students (e.g. Asian, Boston, LGBTQ, CP1, experiences shadowing three diverse LHS CP2, Honors/AP, etc.),for a full day to (1) students. gain a student's perspective, (2)to observe teaching and learning at LHS in a wide variety of settings. Alignment: Standard |: Instructional Leadership, Indicators 1-B-1 Instructional Practices; 1-Q-2Observations and Feeclback� Standard III: Family Engagemen� III-A-2 Community and Business Engagement. Student Learning Goal #2- Diversity, Equity, and Inclusion Gma/#3:ByJune2D3{\ there m/il/bea 20%increase in inclusive and equitable practices, opportunities for students tmlearn with their peers, and/ntinre-mn-/earn/ng. Self-Assessment/Reflection FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 III 16 Program: Education 1100 Lexington Public Sch l In the fall of 2018,the Superintendent and LPS Administrators'Council developed a 37-pageposition paper called, "Qiversit& Equity,and Inclusion:Our Call to Action."The purpose of the report was to engage the Lexington school community in our collaborative effort to problem-solve, address, and monitor progress toward creating an inclusive and equitable environment for all. "Our Call to Action" is an enormous undertaking, and the diversity, equity, and inclusion ("DEI") efforts described in the body of the paper could be considered a comprehensive strategic plan all its own. Inclusion is a topic that is at the core of our"DEI" effort, which is why we chose to make it the basis of our student learning goal. Shortly after the superintendent's arrival on July 1, 201EL parents of children in the Developmental Learning Program (DLP)expressed concern that the time their children are included in the general educational setting is decreasing, not increasing. They cited data to underscore their belief that while inclusive practices are expanding statewide, children entering the elementary DLP program in Lexington tend to spend less time with their peers in the general education setting than they did inpre-kindergaMLen. Researchers Thomas Hehir, Laura Schifter(2012), and others have written about the academic and social benefits of inclusion for all. Moreover, in the research 5chifter conducted in Massachusetts, "the results showed that the probabilitythat a student with a high-incidence disability(such as a learning disability)in a full inclusion placement graduated on time was about 84 percent, whereas an otherwise similar student in a substantially separate placement had aprobability of43percent" Our philosophy is that inclusion benefits all students. Children should begin in the general education setting and move to a more restrictive environment only when necessary. We also believe that our profession must rethink disciplinary practices by ensuring that if punished, students are still learning. Far too often in education, we suspend students for skipping school, which most recognize as a counter-intuitive practice. Instead, we should increase classroom management and training opportunities for educators and administrators, adopt positive interventions and approaches, and implement restorative practices designed to educate students to right their wrongs and learn from their mistakes. Although our overall suspension rates are relatively |ovv (a total of approximately 60 suspensions at LHS for the entire 2016-2017 school year), there is a significant gap between students ofcolor and students with special needs compared to their counterparts, which mirrors state and national trends. In 2016-2017, African American/Black students were a little more than four times more likely than White students to have one or more suspensions, and students with disabilities were just over two and a half times more likely to have one or more suspensions. While a 20%increase in inclusive practices may be an ambitious goal,we hope to make progress toward increasing inclusive practices in two ways: (1) by increasing the time students in the DLP program are included in the general educadona| setting,� and (2) by decreasing the number of disproportionate suspensions for students with special needs and for students ofcolor(thereb& increasing time on |earning). Strategies,Timeline, Evidence, and Alignment Goal #2: Diversity, Equity, and Inclusion Strategy Timeline Evidence 2.1 Conduct an equity audit to understand January 2019 Equity Audit Report. current strengths and opportunities for improvement in the district, in schools, and FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 17 Program: Education 1100 Lexington Public Schools ------------------------------- `L i ngton, MA 2.2 Superintendent organizes a Community December 2018 CIT agendas and minutes. Input Team to problem-solve matters related to diversity, equity, and inclusion. 2.3 Calculate the amount of quality time January 2019 A graph showing (a)the amount of quality students in the DLP program are spending in time in DLP students' ISPs; (b) identifying an inclusive setting by analyzing students' other high-quality inclusive opportunities; ISPs. Develop a plan to increase the amount and (c)the total increase in quality inclusion of quality time spent in the students' least over time. restrictive inclusive setting. 2.4 Communicate the district's response to November 2018 A Status Report on the DLP the consultants' recommendations and Audit/Evaluation. progress made on the DLP audit that occurred last year. 2.5 Develop a common language and January 2019 A database of common disciplinary consistent approach to recording and infractions and guidelines. responding to disciplinary infractions between grade spans to develop a baseline. 2.6 Provide professional learning in Sept.—June 2019 A comprehensive list of high-quality culturally responsive pedagogical practices professional development offerings on and alternatives to discipline, such as diversity, equity, and inclusion. restorative circles. 2.7 Select a protocol and implement a November 2018 A copy of the protocol and minutes from LPS monthly LPS Administrators' Council case Administrators' Council meetings. study conversation to examine our practices and explore disciplinary alternatives together. 2.8 Work with all LPS Administrators' Sept.—June 2019 Superintendent's feedback on Council members to write a DEI goal and administrators'goals. monitor progress toward attaining the goal. 2.9 Hold LPS Administrators' Council Sept.—June 2019 An analysis of disciplinary data by school and meetings in schools throughout the year a calculation of any increases in time-on- with host principals taking the lead and learning. sharing their DEI work with colleagues. 3.0 Hire a consultant to share best practices Sept.—June 2019 A compendium of educator reflections. and assist teachers with inclusive practices. Alignment: Standard 1: Instructional Leadership; Indicators:1-C-2 Adjustment to Practice; 1-D-1 Educator Goals; I- E-1 Knowledge and Use of Data; 1-E-2 School and District Goals; Standard II: Management and Operations,, Indicator II-A-3 Student Safety, Health, and Social and Emotional Needs; II-C-1 Time for Teaching and Learning; 11- C-2 Time for Collaboration; IV-A-3 Meetings. FY2020 Town Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 111 - 18 Program: Education 1100 Lexington Public Sch l School Committee & Superintendent Goal #3- Strategic Planning Goal#3: BySeptember 2D29, work with the community to develop a comprehensive S-yearstrategic plan that includes avision,mission, core values,goals,strategies, and indicators of success,charting the coursefor thefuture ofthe Lexington Public Schools. Self-Assessment/Reflection Seneca,the Younger,once said, "if one does not know to which port one is sailing, no wind is favorable." No words could capture more eloquently the need for a thoughtful and purposeful plan than those of the great Roman philosopher. It is interesting that some find the planning process a colossal waste of time, energy, and effort, arguing that more effort should go into the work rather than the planning. While these naysayers have a point about the need for an organization to focus on the work at hand, we need only examine what happens in the absence of plan to understand the benefits. When decisions are made without context, we waste precious resources. Tension mounts as individuals make up their own rules in the absence of good road map. Leaders earn criticism for making foolish decisions in a vacuum, one after another, with no insight into how a particular choice fits into larger vision in the broader context. As it turns out, plans do matter. And not just any sort of plan, but meaningful, cohesive, integrated plans linked together through a common purpose, a shared vision, and athoughtfu| process. In Lexington, no strategic plan— or for that matter master facilities plan—exists, although it appears that there have been previous attempts to create one. For example, the district website still links tothe "LP5 Core Values" that "represent the essential and enduring commitments of the Lexington Public School community." The stated core values include (1) academic exce||ence,� (2) respectful and caring relationships; and (3)aculture ofreflection, conversation, collaboration, and commitment to continuous improvement." Two hyperlinks follow the statement above: one labeled "district goals" and the other labeled, "system goals." One statement under "district goals," underscores the urgent need to address rapid increases in enrollment.The "system goals" link includes school improvement plans,the former superintendent's goals, and a mission and vision statement from March 2013. There is little evidence of the utilization of the March 2013 document, which contains interesting ideas related to creativity, perseverance, intelligence, and globalization. Strategies,Timeline, Evidence, and Alignment Goal #3: Strategic Planning Strategy Timeline Evidence 3.1 Develop an LPS Strategic Planning December 2018 LPS Strategic Planning Timeline. 3.2 Work with the community to July 2019 Agendas and minutes from strategic develop a Master Facilities Plan to planning and master facilities planning proactively address enrollment increases efforts. and decreases, creating the flexibility necessary for thoughtful decision- making and advocacy concerning capital 3.3 Integrate the Master Facilities Plan August 2019 Finalized Master Facilities and Strategic into the LPS Strategic Plan. Plans. FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 - 19 Program: Education 1100 Lexington Public Sch l 3.4 Integrate the" Diversity, Equity, and August 2019 Finalized Diversity, Equity, and Inclusion: Inclusion: Our Call to Action" plan into Our Call to Action" position paper and the LPS Strategic Plan. Strategic Plan. 3.5 Launch the LPS Strategic Plan at the August 2019 Agenda for the first day of school for 2019 LPS Convocation on the first day of educators. school for educators. Alignment: Standard U|: Communicadon,� U|-C-2 Culturally Proficient Communicadon,� Standard |V: Professional Cu|ture,� Indicator |V-A-1 Commitment to High 5tandards,� Indicator |V-A-2 Mission and Core Va|ues,� Indicator IV- C-1 Communication Skills. V-{-1Communicadon5kiUs. School Committee & Superintendent Goal #4- Promoting Student Learning, Engagement, and Well-Being in our Schools Goal#4: BySeptember 2D29, develop a thoughtful, integrated, and cohesive SEL Plan that links to the strategic plan and clearly articulates the district's vision and sb-ategyforensuring the social and emotional well-being of all Lexington students. Self-Assessment/Reflection When the Lexington superintendent interviewed for her position, the job description emphasized students'Social and Emotional Learning.At the time,she asked how the Lexington school community defines Social and Emotional Learning(SEL),and she learned that there was an opportunity for further growth in this area. During her interview, she was asked to speak to her vision for LP5and based on the research she conducted, she created a preferred future based on balance: "For every child, a hungry mind and a happy heaML." She also developed a possible framework for a strategic plan, embedding the philosophical tenets of Socrates into an integrated structure for social and emotional learning. "Social and emotional learning" has been a buzzword that has captured the interest of cities and towns across Massachusetts and our nation inrecent years. Asstudent needs became more complex and resources diminish, various organizations (e.g., the MA Association of School Superintendents and the MA Association of School Committees) have adopted SEL resolutions, encouraging administrators, educators, legislators, and elected officials to prioritize the health and well-being of our children. In her role asthe former President of MASS, the superintendent highlighted the potential unintended consequences of an overemphasis on SEL and the need for a thoughtful approach in order to help students learn the skills necessary to thrive in a global world and become the people they wish tobe. A holistic approach to education is a concept as old as time. Plato wrote about the importance of social and emotional learning in The Republic and organizations like Collaborative for Academic, Social and Emotional Learning (CA5EL) suggest that SEL comprises five core competencies, including (1) self-management; (2) se|f- avvareness,� (3) social avvareness,� (4) relationship ski||s,� and (5) responsible decision-making. While this may not be the definition of SEL we choose for Lexington, at the very least it provides a starting point for a discussion about the types ofrelational skills vvehope tocultivate. Recently, the school committee and the superintendent engaged in a conversation about "unfinished business" and what problems we hoped to resolve through initiatives that began last year. Ultimately, we endeavored to understand what we mean here in Lexington when we say, "social and emotional learning." After some healthy discussion and debate, we realized that SEL efforts of the past were designed to address what Marc Brackett, FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 - 20 Program: Education 1100 Lexington Public Sch lof Lexington, MA Ph.Q, the Founding Director ofthe Yale Center for Emotional |nteUigence, caUsthe three mostcommon student descriptions oftheir school experience: (1)stress, (2)boredom,�and(3)tiredness. Interestingly,these are common concerns that Lexington students consistently express through the Youth Risk Behavior Survey data.We recognize that in education and elsewhere human beings tend to gravitate toward the negative as a first step toward gaining a dearer understanding of what problem we are trying to solve. We decided to capture our preferred future or educational vision for students with three positive words: student learning, engagement, and well-being. Strategies,Timeline, Evidence, and Alignment Goal#4: Promoting Student Learning, Engagement, and Well-Being in Our Schools Strategy Timeline Evidence 4.1 Develop a job description and hire a February 2019 A job description and recommendation for Director of Student Equity, Safety, and Director of Safety and Student Equity. Supports (title TBD), an administrator with a student-focus who oversees safety, civil rights, wrap-around services, and students' social and emotional well-being. 4.2 Work with administrators and Sept.—June 2019 An operating definition of SEL for educators to develop an operating Lexington. definition of what we mean by social and emotional learning in the Lexington Public 4.3 Integrate efforts to promote greater Sept.—June 2019 A compendium of high-quality SEL student learning, engagement, and well- professional development offerings. being into high-quality LPS professional development offerings. FfZOZOTown Manager's Preliminary Recommended Budget OkFinancing Plan January Z0, ZO19 111 - 21 Program: Education 1100 Lexington Public Schools ------------------------------- `L i ngton, MA 4.4 Bring student-centered efforts August 2019 Recommendations, presentation, and SC undertaken in previous years to agendas, minutes, and a final vote. completion through the following actions: A refined Homework Policy and (a)guide the work and provide the tools implementation plan. to enable the school committee to make a A proposal to the SC on whether or not to final decision on a later start for high expand the Estabrook homework pilot. school students (December 2019). A practical PBL implementation plan with (b) meet with students, parents, and differentiated expectations and supports teachers to understand the practical for each grade-span. implications of the new Homework Policy and work with the school committee to Agendas and minutes from the Town's explore possible changes (June 2019). joint mental health initiative. (c) analyze Estabrook's alternative Explore World Languages in the strategic homework pilot and make a planning process to gauge whether it is a recommendation to the school committee school community priority. on whether or not the pilot should expand (June 2019). (d) identify and articulate the connections between project-based learning (PBL) and social and emotional learning (SEL) and develop an implementation plan per grade level. (e) successfully implement the Town's joint mental health initiative. (f) include the World Languages study in the FY 2020 school budget and consider whether an earlier exploration of languages could help promote student learning, engagement, and well-being. 4.5 Develop a High School Community August 2019 A HS-CIT Report outlining findings of study Input Team to explore course sequences on course sequence and graduation (e.g., Science) and high school graduation requirements. requirements. Alignment: Standard III: Family and Community Engagement; Indicator 111-131 Student Support; Standard IV: Continuous Learning; Indicators IV-13-1 Policies and Practices; IV-C-1 Communication Skills; IV-E-1 Shared Vision Development; IV-F-3 Consensus Building. FY2020 Town Manager's Preliminary Recommended Budget&Financing Plan January 28, 2019 111 - 22 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Program Education 1200 �Mil IHigh School Town of Lexington, MA Budget Overview:: The Regional High School subprogram budget is for the assessiment levied by the Iii inuteimain Regional Vocational Techinical School District to support the operations of the School. Kinuteimain is a iregioral Ihiglh school, located in Lexington and Lincolirr® which provides technical and acadeimic education for students in grades 9-12 from the Iii inuteimain district® which includes .10 towns as of July :1® 20:17® as well as out-of-district students. Minuteimain 'Tech's pirogiraims include courses in Biotechnology, Environmental Science® Multi-imedia Engineering, Desigin and Visual Communication, Engineering and Robotics Automation, Cosmetology, Early Education and Teaching, Carpentry® Culinary Arts and Hospitality; Plumbing, Electrical® Health Occupations, Horticulture, Programming and Web Development, Auto imotive Tech no I ogy and Welding and Metal Fabrication® as well as tour-year acadeimic and college preparatory pirogiraims., In addition® post.- graduate and adult students can pursue a variety of continuing education pirogiraims at Minuteman. Lexington's historical einirollimeint at Iii inuteimain is shown in the table below as of October :1st of each year® the date that einirollimeints from school districts throughout the Commonwealth are reported to the Massachusetts Department of Elementary and Secondary Education. 10/1/2013 10/1/2014 10/1/20:15 10/1/2016 10/1/2017 10/1/2018 �High School Students 47 41.5 49.5 54 53.5 52 Post Graduate Students 5 3 2 1 1 1 Alp1pirolpiriated/Authamu zed Staffing: NoTowin staff are charged to this budget. Budget Recommendations The FY2020 recommended budget for the Iii inuteimain Regional High School assessiment is $2,488,979., This is a $362,762 or .17.,06% increase from the FY20.19 budget® and incorporates approximately $624,309 in debt service, of which $528,650 is for the anew Minuteman school building, currently under construction. �FY2020 Town IManager's IPrelliminary Recommended IBudget & Financing (Phan January 28® 2019 23 PIrk graim: Education 1200 �Mil IHigh School Town of Lexington, MA Budget Summary: i— 11131113 Percent Funding Sou7n Sources FY2017 F 201 FY2019 FY2020 aager's �Y22 Attu all Attu all Estimate Projected Add/Del Projected Increase Increase _1362 — �2,126,217 $ '-2,488,979 $ 17.060% Tax Levy $ 1,1377,449 7 0,35 1 — $ 2,488,979 762 riMMMEEM ME=EM OEM=am Em Em Em Em Appropriation FY2017 FY2018 FY2019 FY2020 anager's F 200 Dollar Percent Suini Attu all Attu all A ro riation 52_quest Add/Del nLiRec. Lincrease Increase ompensation $ — $ — $ $ $ $ $ % 7— Expenses $ 1,377,449 __$—1,670,31.51 $ 2,126,217 '1,488,979 2,488,979 2,762 17.,06% 1. M Level-Service Requests FY20�1 FY2018 FY2019 F 200 Manager's F 202 Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec, Increase Increase Total 1200 Minuteman $ 1,377,449 1,6 7 0,31.5 $ 2,488,979 1 $ 2,126,217 — 2,488,979 362,762 17.060% Em Em 7ii— T Object Code Suini ---FY2017 Y2018 FY2019 FY2020 anager's Y2020 Dollar Percent in Request Attu Attu Appropriatio_E Add/Del Mgr's Rec, Increase Increase 7-- 7—— $ $ $ 7__ 7--_ Salaries&Wages Overtime $ $ $ $ $ $ $ % ------------------= Compensation $ $ — $ $ — $ $ $ Contractual Services $ 1,377,449 $ 1,670,351 j$ 2,126,217 $2,488,9729 $ $2,488,979 $ 362,762 17.,06% Utilities $ $ $ $ $ $ $ % $ $ Supplies $ $ $ $ $ $ $ % Small Capital 7-- 7-- $ $ 7-- 7-- 7-- % ---------------- Expen 126, Expenses $1,377,449 $1,670,351 $, 2, 217 $2,488,979 $, — $2,488,979 $- 362,762 17,06% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 24 This Page Intentionally Left Blaink., WV Section IV: Program 2000: Shared �Expenses This section includes detailed information about the FY2020 Operating Budget & Financing Plain for shaired expenses. It iincludes:: 0 2.100 Employee Benefits IV-3 0 2200 Property & Liability Insurance IV-10 0 2300 Solair Producer Payments IV-:12 0 2400 Debt Service IV-:16 0 2500 Reserve Fund IV-19 0 2600 Public Facilities IV-22 FY2020 Town IManager's IPreliiminary IRecommended IBudget & Financing IPlian January 28® 2019 IV-1 This PageIntentionally Left Ean% . � �+« \\ m { �\ \ , �� \ \PMRI t ® . � ,�� %\� � � � Pire giraim: Shaired Ex1penses 2100 Employee Benefits & Insurance Town of Lexington, MA Mission: 'To provide and imairrage a comprehensive beinefits pirogiraim foir'Towin and School employees and retirees. Budget Oveirview: Included in the Employee Benefits and Insurance pirogiraim acre costs for the 'Towin's pension assessiment, workers' compensation, unemployment insurairrce® Ihealth, dental and life insuiraince beinefits and the Iledicaire tax., Employee Benefits is comprised of the followiing:: • Cointributoiliry Retirement Assessimeint:: 'The assessiment of the Lexington Contributory Retirement System levied to the 'Towin to finance a portion of retirement beinefits of'Towin and noin-teaching School employees. 'This assessiment is issued puirsuaint to 11assachusetts General Laws (li Chapter 32 and is based oin ain actuarial valuation of the funding obligations of the Lexington Contributory Retirement System. In addition to this assessirneinf® employee contributions .- iraingiing from 5% to .1.1% depending oin date of Ihiire .- provide the imajoirity of pension system funding. • NNgoig.-:-Cointributoill �ip�ir Retirem�ent:: 'The cost of beinefits for employees who retired pari it to the creation of the Lexington Contributory Retirement System. • Employee/Rehires Benefits:: The 'Towin's aininual contribution for Ihealth, dental and life insuiraince _ for active lipal and School Department employees and retirees® and the 'Towin's .1.,45% share of Iledicaire tax for all employees Ihiired afteir .1986., • UDgMployment Compensation:: 'The cost of unemployment payments for eligible employees sepairated from 114unicipal oir School Department employment. The 'Towin self-insuires for this expense. • Workers' Coirnioeinsati in:: 'The imedical costs incurred by Iluinicipal and School employees injured oin the lob® and imedical costs of former public safety employees who retired oin accidental disability., 'The 'Towin largely self-insuires for this expense, but purchases"stop loss" insuiraince for extraordinary work-irelated imedical claims. 'The pireirniums for that insuiraince acre captured in the Woirkeirs' Coimpeinsatioin budget., Authoirized/Alp1pirolpiriated Staffing: Staff support is provided thirough the 'Towin 114ainageir's Office, Human Resources and the Finance Department. Portions of the salairies of thiree employees acre charged to the General Fund Ihealth insuiraince budget., �FY2020 Town IManager's Preliminary Recommended Fudge t & IFinancing IPlian January 28® 2019 IV-3 Pire giraim: Shaired Ex1penses 2100 Employee Benefits & Insurance Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended All Funds Employee Beinefits and Insurance budget is $36,380,869. This is a $758,574 or 2.13% incirease firom the IFY20.19 budget., 'The recommended budget includes the beinefits costs (health, dental, life, Medicare and workers' compensation) for oine proposed inew beinefits.-eligible municipal position, and the expansion of Ihouirs for a pairt-flime employee to become beinefits.-eligible., Chain es Iinclude:: I., A $400,000, or 6.,66% incirease in Contributory Retirement based oin a funding schedule included in the January .1, 20.18 actuarial valuation of the Lexington Retirement System. 'This schedule would insult in full funding of the system's unfunded liability by 2024, given the cuirreint actuarial assumptions. 2. A $206 or .1.,37% incirease in Noon.-Cointiributoiry Retirement costs for employees receiving pensions awarded pirioir to the creation of the Contributory Retirement systeii I A $97,87.1 or 5.,47% incirease in the 'Towin's contribution for the Medicaire 'Tax based oin IFY20.18 actual costs, projected IFY20.19 and FY2020 salaries and wages, and Ihistoirical irates of incirease in this iteim., 4. A $197,732 or 0.,77% incirease in Ihealth insuiraince costs (Geineiral Fund). 'The FY2020 budget is based oin ain incirease of 5.,5% in Ihealth insuiraince pireimiums across all plains and the projected addition of ininety (90) subscribers (inew einirollees to Ihealth coverage, either from inew retirees, active employees electing to begin or iresuime coverage, and active employees switching from individual to faimily plains). The recommended budget includes beinefits for inew municipal positions. 5. A $13,71.1 or .1.,26% incirease in dental insuiraince costs (Geineiral Fund) based oin ain estimated incirease in pireimium irates of 4.,0% for FY2020, and the projected addition of inew municipal positions. 6. No incirease in life insuiraince costs based oin projected einirollimeints., 7. Level-funding of unemployment insuiraince based oin a projection of the inumbeir of claimants for FY2020, 8. A $(6,506) or .-0.,74% clecirease in workers' compensation costs based oin IFY20.18 actual experience, the continuation of $100,000 to finance the imedical costs of former public safety employees who rehired due to work-irelated injuiries"I and stop-loss insuiraince for all current and prospective municipal positions recommended in the FY2020 budget., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28, 2019 IV-4 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Budget Summary - General - �Y2017 �Y2018 � 7 Y2019 Y2020 Pia EY2020 6oll1lair 7 ercent Funding Sources Actuall Actuall EsUrnate Projected Add/ISO Projected Increase Increase Tax Levy -T29,797,899 T30,404,565 T 34,863,443 $ 35,504,851 33,403 T35,538,254 T674,811 1.94%. T'ransf'ers from Enterpdse IFunds to General)(Fund(In6rects) 578,620 660,175 680,751 708,643 708,643 27,892 4.10 0/6 IPEG Access Spedall(Revenue(Fund 4,665 4,976 4,976 311 6.67 - AppropflaUon Surnmary(Gen �Yerall FY2017 2018 FY2019 FY2020 Rainager's Y2020 6oll1lair Percent Fund) Actuall Actuall AppropflaUon Request Add/ISO Mgr's IRec. Increase Increase Compensaf0on 79,548 78,600 85,357 90,799 90,799 5,442 6.380/. Expenses 30,296,970 30,986,140 35,463,502 $ 36,127,671 33,403 $ 36,161,074 697,572 1.970/. LevO-Servke Requests(Generall FY2017 FY2018 FY2019 FY2020 Rainager's FY2020 Kofllar 7 ercent Fund) Actuall Actuall AppropflaUon Request Add/ISO Mgr's IRec. Increase Increase Totall 2110 Contdbutory IRedrement 5,442,774 5,697,982 6,005,537 6,405,537 6,405,537 400,000 6.66 0% Totall 2120 Non-Contdbutory IRedremenf 14,227 14,647 15,070 15,276 15,276 206 1.37 0/. =�I---------------=I------------------=======I------------- Subtotal-Retirement $ 5,457,001 $ 5,712,629 $ 6,020,607 $ 6,420,813 $ --- $ 6,420,813 $ 400,206 6.65% Totall 2130 I14e6care �1,573,353 $ 1,677,102 $ 1,790,002 �1,886,000 $ 1,873 $ �1,887,873 97,871 5.47% Totall 2130 IHeallth Insurance 21,674,325 T21,856,313 T 25,542,389 25,710,570 29,551 $ 25,740,121 197,732 0.770/. Totall 2130 IDentall Insurance 956,355 1,003,179 1,088,481 1,101,087 1,105 1,102,192 13,711 1.260/. Totall 2130 Lffe Insurance 19,380 21,126 25,000 25,000 25,000 -- ======== I----------=� Subtotal-Health/Life Bene $24,223,413 $24,557,720 $ 28,445,872 $28,722,657 $ 32,529 $28,755,186 $ 309,314 1.09% Totall 2140 Unemployment 70,551 181,840 200,000 200,000 .--. $ 200,000 Totall 2150 Workers Cornpensaflon 625,554 $ 612,552 882,380 875,000 874 $ 875,87 (6,506) -0.74% Subtotal-Other Employee Benefits 696,105 $ 794,391 $ 1,082,380 1,075,000 $ 874 $ 1,075,8 (6,506) -0.60 Object Code Surnmary(Generall -7Y2017 FY2018 Y2019 FY2020 Rainager's FY2020 Kofllar 7 ercent Fund) Actuall Actuall AppropflaUon Request Add/ISO Mgr's IRec. Increase Increase Sallades&Wages 79,548 78,600 85,357 90,799 $ -- T 90,799 $ 5,442 6.380/. Overtrne T--- T--- Personal Services $ 79,548 $ 78,600 $ 85,357 $ 90,799 $ --- $ 90,799 $ 5,442 6.38% Contractuall Servfices 30,296,970 $ 30,986,140 $ 35,463,502 $ 36,127,671 33,403 $ 36,161,074 $ 697,572 1.97% UtflUdes T--- T--- Supphes -$--- Small Captall T--- T Expenses $30,296,970 $30,986,140 $ 35,463,502 $36,127,671 $ 33,403 $36,161,074 $ 697,572 1.97% _--------®------------- ....----------------------------------------__®_®_®W Budget Summary - Revolving Funds* IFY2017 FY2018 FY2019 FY2020 Manager's FY2020 Do1111ar Percent Funding Sources Actuall Actuall EsUrnate Projected Add/ISO Projected Increase Increase Directed IFun6ng(RevolMng IFunds) 66,'00 72 76,287 73,436 $ 113,668 $ 15,328 128,996 $ 55,560 75.660/. *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. E'1(2018 --TY2019 FY2020 Rainager's �Y2020 Do1111ar Percent LevO-Servke Requests(Revollvfing FY2017 Funds) Actuall Actuall AppropflaUon Request Add/ISO Mgr's IRec. Increase Increase Totall 2130 IHeallth Insurance 62,577 72,219 69,867 109,737 14,776 $ 124,513 54,646 78.210/. Totall 2130 IDentall Insurance 3,495 4,068 3,569 3,931 552 4,483 914 25.620/. Budget Summary - All Funds TY2017 Y2018 E'Y2019 FY2020 Rainager's Y2020 6oll1lair Percent AppropflaUon Surnmary Actuall Actuall AppropflaUon Request Add/ISO Mgr's IRec. Increase Increase ornpensaflon 79,548 78,600 85,357 90,799 90,799 5,442 6.380/. rn Expenses $ 30,363,042 $ 31,062,427 35,536,938 $ 36,241,339 48,731 36,290,070 753,132 2.12 0/. FY2020 Town IManager's Preliminary Recommended Fudge t & Financing (Phan January 28® 2019 IV-5 Pirogiraim: Shaired Ex1penses 2100 Employee Benefits & Insurance Town of Lexington, MA Focus on: Heallth Benefits— Line Iteim 2130 While the cost of Ihealth insurance continues to be a concern for the 'Towin of Lexington, as is the case with all public and private organizations in this iregion and across the country; the 'Towin was successful in negotiating with the Employee Health Insurance Coalition to join the State's Group Insurance Commission (GIC) Ihealth insurance pirogiraim, which Ihas Ihelped to slow the growth of this lairge cost diriveir., In 20.18, the 'Towin ireaclhed an agreement with the Public Employees Committee to ireirmain in the GIC through FY202.1.1 The table on the following page shows the inumbeir of employees and iredirees enrolled in the Town's Ihealtlh insurance pirogiraim., �FY2020 Town IManager's Preliminary Recommended Fudge t & IFinancing IPllan January 28, 2019 IV-6 Program Shaired Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA TalbIll e 1: Health ;Insuirance Enilrolliments (1) =FY2019 FY2020 Budget Budget Based on Actuial Subscribers, pluis Additional Projected Actual Subscribers Lives shown below Nov. 2014 Nov. 2015 Nov. 2016 Nov. 2017 Nov. 2018 Subscribers (IFY2015) (IFY2016) (IFY2017) (IFY2018) (IFY2019) Municipal Individuial TI 85 83 81 96 Family 187 176 178 176 164 su bto 1 2�78__261 261 257 260 School Individuial 337 358 333 336 356 2 u By do g e 9 t IF 2=2 Y 0 0 Budget Family 498 478 494 502 536 subtotal ETS -836 827 838 892 jERje t i re e s I,IT9 -1,222 1,243 1,269 1,289 subtotal 2 364 Additional projected lives for budget purposes Position Vacancies Individuial 10 I Family 17 18 subtotal 27 35- Estimated Open Enrollment Qualifying Events(2) Individuial I Family 30 35 Red reel 50 55 subtotal 901 90 2,331 2, 2, total .........L,292J ....... 2,3:19J_IM New Positions School 26 Municipal 6 Facilities Dept. 0 su btota 1 33 0 Estimated Reduction in Subscribers Rede! (34) -T-2,527 Tota, 2,31 =2,481D (1)The suibscriber couints above do not incluide COBRA suibscribers, bust incluide employees whose salaries and benefits are fuinded either fuilly or partially from non-General Fuind souirces. (2)The projection shown uinder open enrollment/quialifying events is based on an assuimption of cuirrent employees losing coverage on their spouise's plans, and changes in marital statuis or dependent statuis. (3) FY2020 couints do not incluide any prospective positions to be recommended by the School Superintendent or the Town Manager. Any new positions will be reflected in the FY2020 Recommended Buidget and Financing Plan after review and approval of proposed school and muinicipal buidgets by the School Committee and Selectmen, respectively. FY2020 Town IManager's Preliminary Recommended 18udget & Financing Plan January 28® 2019 IV-7 lire Brio : Shaired Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA 'Talble 2: Health Insurance Budget: FY2015 - FY2020 Percent Increase FY2015 FY2016 FY2017 FY2018 Budgeted Projected FY2019 to Actual Actual Actual Actual FY2019 FY2020 FY2020 Municipal 3,540,828 3,601,543 3,825,356 3,362,016 4,385,264 4,368,005 (0.39)% School 9,932,387 10,246,365 10,914,892 11,232,098 13,560,501 13,833,603 2.01 % Retirees 5,207,456 6,420,186 6,836,915 6,790,042 7,499,533 7,449,886 (0.66)% Total (2) 18,680,671 20,268,095 21,577,163 21,384,157 25,445,299 25,651,494 0.81 O/o Mitigation Fund (3) --- --- --- 3001000 --- --- --- Medicare Part B 89,886 92,984 97,090 88,628 97,090 88,628 (8.72)% Penalty 00o Budget:A:m:::-:u�nt $18,770,557 20,361,079 21,674,253 21,772,785 25,542,389 25,740,121 =.77 O/o (1) Portion of salaries attributable to health insurance administration is inclusive in these figures., (2) Distribution for FY2017 and FY2018 actuals is based on historical splits. The billing detail no longer supports the granular split between Municipal and School., (3) Payment made to the Public Employee Committee(PEC) HRA Mitigation Fund to offset increasing co-pays and deductibles., (4) Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans., FY2020 Town IManager's Preliminary Recommended IE udget & Financing (Phan January 28® 2019 IV-8 This PageIntentionally Left Ean% 0 � ° \ . \�» »� 3 �4\/\ o% <1° - � ƒ \ , . <\~ \ \ \ \ , \ . � « � 2 � : « y� fAR, y ^ \\){ » Pirogiraim: Shaired Ex1penses 2200 lProperty & ILiability Insurance Town of Lexington, MA Mission: 'To provide and imainage a comprehensive property and liability management pirogiraim for all property and equipment in the 'Towin., Budget Oveirview: 'The property and liability management pirogiraim consists of the following eleimeints:: • RLopgEj� �rrd L�iabili y Insurance:: 'The cost of pireirniums for policies that:: (1) protect the 'Towin against property loss and dairnage® (2) insure the 'Towin's vehicles® and (3) cover the 'Towin against liability claims. • Uninsured Losses:: A continuing balance account for uninsured property losses® settlements and deductibles contained in vairious insurance policies., Authoirized/Alp1pirolpiriated Staffing: A portion of the Assistaint'Towin Ilainageir's salairy is charged to this Hine-iteirn in irecogrritiorr of the ongoing support provided. Budget Recommendations: 'The FY2020 overall recommendation for Property and Liability Insurance is $1,132,304, which irepiresents an increase of $1.12,465 or .1.1.,03% from the FY20.19 appropriation., I., A $1.12,465 or .14.,6.1% net increase in the costs of property and liability insurance based on an estimated increase in pireirniums of 5%, and the addition of the new Fire Station® new Hastings Elementary School, and new Lexington Children's Place., 2. No funding increase in the budget for uninsured losses., 'The balance in this continuing balance account as of January 4® 20:19® is $1,173,713., �FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28® 2019 IV-10 Pirograrn: Shared Expenses 2200 lProperty & ILiability Insurance Town of Lexington, MA Budget Summary Funding Sources _FY2017 FY2018 FY2019 F 202 anager's FY2020 Dollar Percent Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Tax Levy 704,9231 $ 787,374 $ 988,512 $1,100,191 1,100,191 $ 111,679 11.3100% Transfers from Enterprise Finds o General Fund (Indirects) $ 30,589 $ 31,718 $ 31,327 $ 32,113 $ $ 32,113 $ 786 2.,51% all om Appropriation Suirnimary -FY2017 FY2018 FY2019 FY2020 Manager's F 200 Dollar Percent Actuall Actuall A ro riation --52-questdd/Dei Rec. Increase Increase - 2 - Compensation 40,817 $ 9,412 $ 30,889 $ 31,659 $ $ 31,659 2..49% 770 Expenses 694,69.5 789,680 $ 988,950 $1,100,64.5 1,10-0,64.5 _111,69.5 _1129%. go _- --- Level-Service Requests FY2017 Y2018 FY2019 FY2020 IanTYager's 2020 ollar Percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total Property&Liability rance $ 719,391 $ 712,531 $ 769,839 $ 882,304 $ $ 882,304 $ 112,465 14.,61% Insu � 12220 Uninsured Losses $ 16,121 106,561 $ 250,000 $ 250,000 250,000 _ Object Code Suirnimary _FY2017 FY2018 FY2019 F 202 an �Yager's 2020 Dollar Percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase - _72 - 2 Salaries&Wages 40,817 T 9,412 $ 30,889 $ 31,659 $ 31,659 770 490% Overtime $ $ $ $ $ $ $ --------------- ---------------- ------------ Compensation $ 40,817 $ 29,412 $ 30,889 $ 31,659 $ $ 31,659 $ 770 2.,49% Contractual Services $ 694,695 $ 789,680 $ 988,950 71,100,64.5 $ 1,100,645 $ 111,69.. Utilities $ $ $ $ $ $ $ Supplies $ $ $ $ $ Small Capital $ $ $ Expenses go �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IV-11 Program Shared Ex1penses 2300 Solar lProducer IPayments Town of Lexington, MA Mission: 'To provide obligated payments for the installation and operating costs of the solar array at the Hartwell Avenue Compost Facility., Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility® Eveirsouirce elected to iroiimbuirso the 'Towin for the solar power generated via imointhly payments, rather than issue a credit to the 'Towin's electric bills., For the rooftop solar panels on 'Towin and School buildings, that energy is credited again the imoirrthly bill® thereby ireducirrg utility costs at the Public Facilities Department. As a means of separately tracking the new arrangomorrf® this budget division Ihas been created to reflect:: • Net Ileteiriiina Credits:: 'The iroVorrt es received from Eveirsouirce in return for solar power generated at Hartwell Avenue., Any excess iroVorrt es are deposited into the General Fund., • Solar Producer Pavimeints:: 'The annual amount paid to Syrrcarplha® the current owineir of the solar panels, for the cost of construction and operating costs., Authoirized/Alp1pirolpiriated Staffing: No direct staff is charged to this Hine-iteim., Staff support is provided through the Public Facilities® 'Towin 114ainageir and Finance departments. Budget Recommendations: 'The FY2020 overall recommendation for Solar Producer Payments is $4.10,000, which is level-funded from the FY20.19 appropriation., FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28® 2019 IV-1'2 Pirograim: Shared Expenses 2300 Solar lProducer IPayments Town of Lexington, MA Budget Summary Funding Sources FY2017 FY2018 FY2019 FY2020 �anager's F 200 Doll1lar Percent Attu all Attu all Estimate Projected Add/Del Projected Increase lincreas $ (190,000) $ (190,000) (19-0,000) $ _20Y0 Net Metering Credits $ - $ 647,'13'1 $ 600,000 7-600,000 -600,000 pop P11101119M. I Appropriation Suirnimary _FY2017 FY2018 FY2019 FY2020 �anager's F 200 Dollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Compensation T _ $ T _ T _ $ _ $ - - Expenses _T 3 7 55,257 $ 410,000 7 410,000 410,000 Level-Service Requests FY2017 FY2018 FY2019 F 200 Manager's F 200 Dollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Total '1300 Solar Producer $ $ 355,257 $ 410,000 $ 410,000 $ $ 410,000 $ _% / 111 / 111 / 111 Object Code Suirnimary _FY2017 _FY2018 FY2019 F 200 Manager's jFY2020 Dollar t Attu Attu Appropriation Request Add/Del Mgr's Rec.Alincrease ffilZ= Salaries&Wages T $ $ 7-- s -20y, Overtime i-_- �7% Compensation T-- T-- $ - 7- _% Contractual Services $ $ $ -0/10 Utilities $ $ 355,257 $ 410,000 $ 410,000 $ $ 410,000 $ _% pplies T - T - $ Small Capital Expenses T - T�355,257 $ 410,000 T-410,000 T-410,000 =0/b / 111 Summary of'Ta wnwlode Solar Credits and Expenses TY20 1-7 _7Y20 1-8 __TY20 1-9 _7Y_2020 Actual Actual" Estimate Projection Rooftop Solar Bill Credits $ 279,665 $ 303,696 $ 291,500 $ 291,500 Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 Rooftop Solar Payments $ (162,343) $ (157,038) $ (165,000) $ (165,000) Net Revenue suibtotal 7 14-7,322 7 17-6,658 7 15-6,500 156,500 Hartwell Solar Revenue $ 647,232 $ 600,000 600,000 Hartwell PILOT* $ 55,400 $ 55,400 55,400 Hartwell Annuial Lease $ 1,000 $ 1,000 1,000 Hartwell Solar Payments $ (302,390) $ (410,000) (410,000) - - Net Revenue suibtotal 4017242 7 246,400 7 246,400 Overall Net Revenue 147,322 577,900 402,900 402,900 *Per MA DOR, solar PILOTS(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a PILOT category of revenue., **FY2018 costs/revenue for Hartwell are not representative of a full year of operations due to start-up and timing issues., �FY2020 Town IManager's Preliminary Recommended 18udget & Financing Plan January 28, 2019 IV-13 Pire giraim: Shaired Ex1penses 2400 �Debt Service Town of Lexington, MA Mission: 'To imainage the issuance of'Towin debt in a imainineir which protects assets that acre irequiired to deliver town services and yet Himits lairge increases or decireases in annual debt service. Budget Oveirview: Debt service includes General Fund principal and interest payments for levy.- supported (inoin.-exeimpt) debt® both authorized by 'Towin Ileeting as well as for capital projects being proposed to the 20.19 Amir ual 'Towin 11eeting., Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget element 3420 and debt service for water and sewer enterprise projects is shown in the DPW Budget under elements 36.10 and 37.10® irespectively., Debt Service voted to be exempt from Proposition 21/2, while not appropriated by 'Towin 11eeting® is presented for informational purposes. Authoirized/Alp1pirolpiriated Staffing: 'There is ino direct staff charged to this Hine-iteim., Staff support for it ainging debt service is provided through the 'Towin 114ainageir and Finance departments. Budget Recommendations: Combined gross FY2020 debt service — inclusive of Within-Levy and Exempt debt service — is increasing by $1,43.1,56.1, or 5.,7.1% compared to FY20.19., Within-Levy debt service is decreasing by $(9.18,.127), or (8.,43)%., The FY2020 within-levy debt service (before any use of the Capital Stabilization Fund) is recommended at $9,978,305, which is inclusive of:: • $2,234,614 allocated to iretiire a portion of the bond anticipation notes issued for the land purchases of Pelham Road and Bedford Street. • Debt service for the design and construction costs for the Westview Cemetery Building, which is intended to be funded by Ihiglher ceimeteiry fees approved in 20.17., 'The increased fees from sale of ceimeteiry lots is deposited into the Cemetery Sale of Lots Fund, and fee increases for buirials are deposited into the General Fund., 'The additional irevenue generated from the Cemetery Sale of Lots Fund is displayed as a funding (Le. ireveinue) souirce® • Debt service for the Inteir-11unicipal Agreement with Iii inutimain High School which will be offset by a $50,000 annual transfer from the Recreation Enterprise Fund, beginning in the first full year of principal payments and continuing for .10 years® for a total of $500,000-�I and • Debt service (interest payment only) for the Police Station design® which is a potential candidate for a future debt exclusion vote., 'The funding irequest for the construction phase of this project is anticipated at Fall 20.19 Special 'Towin Ileeting., 'The debt exclusion vote for this project is also anticipated in the Fall of 20.19., The 'Towin's tairget increase for net within-levy debt service is 5% per year. In FY20.19® $573,500 was trainsfeirred from the capital stabilization fund to Ihold the net debt service to $7,2.13,444, a 5% increase from pirioir year, For FY2020 $55,000 is recommended to be transferred from the Capital Stabilization fund to imitigate within-levy debt service. After mitigation, FY2020 net debt service is $7,587,904, a 5.,2% increase from FY20.19., FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28® 2019 IV-1.5 Pirogiraim: Shaired Ex1penses 2400 �Debt Service Town of Lexington, MA FY20.19 gross exempt debt service is $14,185,445, which was imitigated via a $4,500,000 tirainsfeir from the Capital Stabilization Fund. FY2020 gross exempt debt service is $16,535,133., If ino imiitigation is applied® this yields ain incirease of $2,349,688, or .16.,56% compared to FY20.19., The incirease in debt service is dirivein pirimairily by the debt service for excluded projects appiroved by the voters in May 20.16® including the Clarke and Diamond renovations and the installation of 6 elementary imodulair classrooms, as well as projected debt service for excluded projects appiroved in Deceimbeir 20.17 — the Fire Station Replacement, Hastings Elementary School Replacement and the inew Lexington Children's Place (L P) building. 'To imitigate the impact of this incirease oin Lexington taxpayers, it is proposed that $5.,2 million of Capital Stabilization Funds be appropriated to offset exempt debt service. 'This is consistent with the plain updated and presented to the Selectmen in November 20.18 and updated based oin anticipated debt service from the February 20.19 boind and inote issue., 'The FY2020 proposed capital projects acre described in gireateir detail in Section XI:: Capital Investment in this Recommended Budget and Financing Plain., FY2020 Town IManager's IPreliiminary Recommended Fudge t & IFiinanding IPlian January 28® 2019 IV-16 Pirograrn: Shared Expenses 2400 �Debt Service Town of Lexington, MA Budget Summary Funcilling Sources(AIIII Funds) -IE'Y2017 Y2018 FY2019 Fy2020 Rainager's Y2020 Sollllar Fercent Actuall Actuall EsUrnate Projected Add/Dell Projected Increase Increase Tax Levy $14,657,886 $17,314,125 19,948,889 $20,857,651 $ T20,857,651 $ 908,762 4.56 IFund'T'ransf'ers Cap(ita)l Stab.(Fund-Wlthln Levy IDeb $ 710,000 $ 324,500 573,500 $ 55,000 $ 55,000 $ (518,500) (90.41)-/. Cap(ita)l Stab.(Fund-Exempt Debt $ - $ 2,400,000 t,buu,uuu 5,50'000 $ $1 5,50u,000 $1'00u'000 Cemetery Salle of Lots(Fund $ - 42,200 55,090 84,787 $ $ 84,787 29,697 53.91 Oyo Betterments(Fund $ - - 4,398 16,000 $ $ 16,000 11,602 263.80 OY,O AppropirlatlIon Surnmary FY2017 FY2018 FY2019 Fy2020 Rainager's Fy2020 olIlIar Fercent (AIIII IFFnds) Actuall Actuall AppropirlatlIon Request Add/Dell Mgr's IRec. Increase Increase ornp en aflon T -- T T--- -$--- -$--- Expenses $15,367,886 $20,080,825 $ 25,081,877 $26,513,438 $ -$26,513,438 $1,431,561 5.71 O/o - - Gross WIlthIlin Levy IDebt ServIlce FY2017 7Y2018 FY2019 FY2020 Ranager's Y2020 olIlIar Fercent Actuall Actuall AppropirlatlIon Request Add/Dell Mgr's IRec. Increase Increase Totall 2410 Wlthln-l-evy lPrinclpall* $ 5,904,330 $ 7,992,189 $ 9,087,364 $ 8,294,429 $ 8,294,429 $ (792,935) (8.73)% Totall 2420 Wlthln Levy Interest 1,039,068 $ 1,118,402 1,363,369 990,030 990,030 $ (373,339) 7.38)% Totall 2430"temporary lBorrowlng 94,304 277,544 445,699 693,846 693,846 248,147 55.68 O/o Met WIlthfin Levy IDebt ServIlce FY2017 Y2018 FY2019 FY2020 Ranager's Y2020 olIlIar Fercent Actuall Actuall AppropirlatlIon Request Add/Dell Mgr's IRec. Increase Increase Totall 2410 Wlthln-l-evy lPrinclpall* 5,904,330 $ 7,992,189 $ 9,087,364 $ 8,294,429 $ 8,294,429 $ (792,935) (8.73)% Totall 2420 Wlthln Levy Interest 1,039,068 1,118,402 1,363,369 990,030 990,030 $ (373,339) 7.38)% Totall 2430"temporary lBorrowlng 94,304 277,544 445,699 693,846 693,846 $ 248,147 55.68 0/0 IFundlng Set-asde to Redre Note for (_and Purchases $ --- (2,351,430) (3,050,000) (2,234,614) (2,234,614) $ 815,386 (26.73)% IFundlng fromCemetery Salle of Il Betterments $ (42,200) (59,488) (100,787) (100,787) $ (41,299) 69.42% so=am EM Use of Capltall StablIlzatlon(Fund to holld debt servlce Increases(net of projects funded wlth new revenue and the $ (710,000) $ (324,500) (573,500) (55,000) $ $ (55,000) $ 518,500 (90.41) rn redreent of notes for(land purchases) 6iiiiMMMMMimizima Comm 1; Exempt IDebt ServIlce FY2017 FY2018 FY2019 Y2020 anager's Fy2020 olIlIar Fercent Actuall Actuall AppropirlatlIon Request Add/Dell Mgr's IRec. Increase Increase Use of H=OEM=so=MM am=MM I= tall StablIlzatlon(Fund to mfitugate pact of excluded debt servlce $(2,400,000) $ (4,500,000) $ (5,200,000) $ (5,200,000) $ (700,000) �15.56% on property tax ollis Object Code Surnmary(AIIII IFFnds) IFY2017 FY2018 FY2019 FY2020 Manager's FY2020 Dollllar lPercent Actuall Actuall AppropirlatlIon Request Add/Dell Mgr's IRec. Increase Increase Sallarles&Wages T T -- T--- T--- T--- T--- T--- Overtrne L--- I-- L--- I--- Compensation $ --- $ --- $ --- $ --- $ --- $ --- $ --- -% Contractual)Sery ces $15,367,886 $20,080,825 $ 25,081,877 $26,513,438 $ - $26,513,438 $6,432,612 32.03 % UdIltles 0/0 SuppIles 0/0 FY2018, IFY2019 and IFY2020 Include addltlonall funds to refire notes for 173(Bedford St.and 20 IPellham IRd.(land purchases,detallled In the IFundlng Set- Asde(Bine. �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28® 2019 IV-17 This PageIntentionally Left Ean% . � +« .. < : \\ m { �\ \ , �� \ \PMRI t ® . � ,�� %\ IYF 20Town Manager's Preliminary Recommended Budget & Financing Ban January 28, 2019 �v 2 Pire giraim: Shaired Expenses 2500 �Reserve IFund Town of Lexington, Massachusetts Mission: 'To provide for extraordinary and unforeseen expenses. Budget Oveirview: 'The Reserve Fund is under the jurisdiction of the Appropriation Committee. Authoirized/Appirolpiriated Staffing: There is ino direct staff charged to this Hine-iteim., Staff support is provided thirough the 'Towin 114ainageir and Finance departments. Budget Recommendations: 'The FY2020 recommendation for the Reserve Fund is $900,000, which irepiresents ino increase firom the FY20.19 appropriation. Notes: 'The FY20.17 and FY20.18 budgets for the Reserve Fund were $900,000 in each year. In FY20.17® a total of $198,115 was trainsfeirred for— • due diligence prior to the purchase of Pelham Road ($17,115), • removal of ain oil taink and imateirials clean-up at Pelham Road ($75,000), • payments to the solar veindoir for two moinths of operation at Hartwell Avenue, as the iresult of a chainge in the way solar credits were ireceived ($50,000), and • payroll at the Department of Public Facilities due to a budget development formula eiriroir ($56,000). In FY20.16® a total of $106,000 was trainsfeirred for— 0 completion of a School 114asteir Plain by the Department of Public Facilities., FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPlian January 28® 2019 Iv-19 Pirograim: Shared Expenses 2500 �Reserve IFund Town of Lexington, Massachusetts Budget Summary - Funding SouF rces _FY2017 Y2018 FY2019 Y2020 Tianager's F 200 6ollar Fercent Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy T__ T__ —$ 900,000 $ 90-0,000 $ .— $ 900,000 $ .— __% MM MM MM MM MM MM Em Appropriation Suirnimary FY_2_017 772-018 FY2019 —FY-2020 "i�_a_nager's --FY-2020 _P7ercent Attu all Attu all Appropriation Request Add/Del Mgir'sRec,. Increase Increase Compensation $ $ $ $ $ $ $ Expenses $ $ $ 900,000 $ 900,000 $ $ 900,000 $ Y2020 Ti-_ Level-Service Requ7 ests 7Y2017 Y2018 FY2019 anager's FY2020 5ollar Fercent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2500 Reserve Fund T__ T__ $ 900,000 $ 900,000 $ — $ 900,000 $ — _% MM ME= — Object Code Su7 irnimary 7Y2017 Y2018 FY2019 FY2020 Ianager's FY2020 6ollar Fercent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ $ $ $ $ $ $ Overtime $ $ $ $ $ $ $ :� -------------- ----------- Compensation $ $ $ $ $ $ $ _% Contractual Services $ $ $ 900,000 $ 900,000 $ $ 900,000 $ _% Utilities $ $ $ $ $ $ $ _% Supplies $ $ $ $ $ $ $ _% Small Capital $ $ $ $ $ $ __% -------------- ----------- --Fxp—enses =$ =$ $ 900,000 $ 900,000 $ $ 900,000 $ —% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IV-20 This PageIntentionally Left Ean% 0 � ° \ . \�» »� 3 �4\/\ o% <1° - � ƒ \ , . <\~ \ \ \ \ , \ . � « � 2 � : « y� fAR, y ^ \\){ » Pirogii Shaired Ex1penses 2600 IPublic Facilities Town of Lexington, MA Mission: 'The emission of the Department of Public Facilities is to imainage the efficient operation and mainteinaince of'Towin buildings, preserve the facility and equipment assets of the 'Towin, and plain and implement capital improvements. This mission is accomplished by establishing appropriate services in support of building users® fostering continuous improvement in delivery of services, and by establishing a five-year capital plain in collaboration with the Peirimaineint Building Committee and otheir'Towin committees. Budget Oveirview: 'The Department of Public Facilities (DPF) is irespoinsible for the coordination and caire of all 'Towin.-owined buildings inclusive of those under the control of the 'Towin Iliairrager® Libirairy 'Trustees and School Committee. 'The pirimairy aireas of service include custodial caire and cleaning, building mainteinaince and repair (including preventative mainteirrairrce)® utilities, and landscaping and grounds (school buildings only). 'The DPF administrative staff develops and implements the pirogiraims that provide services for the 'Towin buildings. In addition® the DPF Capital Budget and the Building Rental Revolving Fund acre imainaged by DPF staff, DelpairtmentaiInitiatives: I., Continue renovations, additions and inew construction at schools in support of increasing eerr irollimeerr ts., 2. Support implementation of'Towin Public Safety projects. I Implement otheir pirioirity projects. FY2020 Town IManager's Preliminary Recommended IBudget & IFiinanding IPlian January 28® 2019 IV-22 iir iir im: Shaired Expenses 2600 IPublic FacilitiesTown of Lexington, MA Appointing L tIlOr-i,t - Tow �� Llpefinteo-rdl r-it of C I��r.���i��i, Director Get �'Ublic -------- --------------- -------- ----------- ------- -------- ------- ell, Assistant Ctirector ElPirojectmaniager' rOffic-e-mLA,anager a i9iit IEr mr,,ee Assistant to the =Achr/Jnisitrator Protect Manager LiNN ', acxin P iawya eir LHSCusladians Facility N;ooir iiiatof Superintendent CLIstochans MurJ6pal Asswsltant Custocid aerv,,ces. acpNNtues f ainteinance i:ustow.iiiians Superintendent Technician FV2020 Town IManager's Preliminary (Recommended Fudget & Financing IPIIan January 28® 2019 IV-23 Pire giraim: Shared Expenses 2600 IPublic Facilities Town of Lexington, MA Authoirized/Appirolpiriated Staffing IFY2017 IFY2018 IFY2019 IFY2020 School Facilities 2610 �Budget �Budget �Budget Mgr's Rec. IMaintenance Staff 11 11 11 49 52 -- Custodian* 5171T] 5 Subtotal FTE 60 63 63 65 1 Municipal Facilities 2620 F=,PT=F� —Custodian Ill 10 10 Subiiial FTE 10" EEE Shared Facilities 2630 Director of IPubllic Facilities 1 .1 1 1 Assistant Director of IPubllic Facilities I I Superintendent of Custodial I Services �Project IManager I �Facillity Superintendent I illity IEngineer I I I I EventIManager I I I �LIENS IFacillity IManager I I I I Administrative Asst.. - Facill 7ty Coordinator Administrative Asst.. - Clerical/Rental I I I I Administrator Office IManager I I I I Municipal Assistant - IPart time 0.5 0.5 0.5 0.5 Subtotal FTE 11.5 11.5 11.5 11.5 Notes: * FY2018 incluides 3 additional staff for the Central Administration Buiilding, and Diamond and Clarke Middle School additions and renovations. FY2020 incluide 2.0 additional staff for new LCP buiilding (1.5) and (.5) Cuistodian for added sq ft. at Hastings Elementary School. �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPIIan January 2S® 2019 IV-24 Program Shared Ex1penses 2600 IPublic Facilities Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended All Funds Department of Public Facilities budget inclusive of the General Fund operating budget and the Building Rental Revolving Fund is $12,176,202., The recommended budget is a $9.1.1,635, or 8.,09% increase firoirn the FY20.19 budget., 'The Department of Public Facilities FY2020 recommended General Fund operating budget — inclusive of the Education Facilities® Municipal Facilities and Shared Facilities divisions — is $.1.1,63.1,286, which is a $897,558, or 8.,36% increase firoirn the FY20.19 General Fund budget., 'The General Fund operating budget for Compensation is $5,655,906, and reflects a $182,620 or 3.,34% increase, which provides contractually obligated step increases and cost of living increases, as well as sufficient funding for anticipated increases for the SEIU contract which expired on June 30® 20.18., 'The Lexington Public Schools budget reflects the addition of two custodians for the Lexington Children's Place and the new Hastings School, which are slated for occupancy in September 20.19 and February 2020® respectively., 'The General Fund operating budget for Expenses is $5,975,380 and reflects a $7.14,938, or .13.,59% increase., 'The FY20.19 Pirogirairn Improvement Request for $25,000 to contract with an Owineir's Agent to identify opportunities to incorporate solar on additional buildings is completed in this budget., For FY2020® three new Pirogirairn Improvement Requests are included to fund ongoing expenses .- two to fund routine painting of classirooirns and offices at both school and Imulnicipal buildings for a total of $150,000, and a third to Imailntailn the security cairneiras which were installed at Imulnicipal buildings in 20.17., Overall Utility costs are increasing by $423,738 or .14.,3%, which includes a new charge of $100,000 for propane to Iheat the apparatus tent at the teimpoirairy fire statioim and increases of $16,750 or 2.,4% in natural gas® and $306,488 or 14.1% in electricity., Both rates reflect Irecelntly signed two-year utility supply contracts, and updated utilization projections. 'That utilization includes three new all-electric buildings which will come online in FY2020® and will not immediately (have solar installations to offset their usage., Electric costs reflect an offset of $126,500 firoirn current rooftop solar production., 'The FY2020 Facilities Department recommended Building Rental Revolving Fund budget is $544,916, an increase of $14,077 or 2.,65%, which is primarily attributable to prospective increases in wages and staff overtime charged to this account., Pirogiraim lim1piroveiment Requests: Request Recommended Benefits Te-nefits Sallaries (reflected in Sallanes (reflected in and Shared Totall and Shared Not De7scription Expenses Expenses) Requested Expenses Expenses) Totall Recommended '0 $K1O5,000 $ 105,000 $ 105,000 $ $ 105,000 $ 'Pt: School Painting Maintenance Municipal Painting Maintenance $ 45,000 $ $ 45,000 $ 45,000 $ $ 45,000 $ Maintain Municipal Security $ 46,000 $ $ 46,000 $ 46,000 $ $ 46,000 $ Carnaras FY2020 Town IManager's Preliminary Recommended IBudget & Financing (Phan January 28® 2019 IV-25 Pirograrn: Shared Expenses 2600 IPublic Facilities Town of Lexington, MA Budget Summary - General Fund -- - - Funding SouF rces --FY2017 Y2018 Y2019 Y2020 Tianager's FY2020 5ollar rcent Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy 10,094,176 $ 10,440,478 $ 10,716,027 $ 11,41.5,820 $ 196,000 $ 11,611,820 $ 89.5,793 8.1360/. PEG Special Revenue Fund 17,701 $ 19,466 $ 19,466 $ 1,76.5 9.,97% 0 � .11 a MIM EM MM EM MM M= Appropriation Summary FA20 -TY-2018 --FY-2019 --FY-2020 "i�-anager's -TY-2020 Dollar Percent Attu all Attu all Appropriiatiion Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,1139,418 $ .5,199,874 $ 5,4713,286 $ .5,6.5.5,906 $ - $ .5,6.5.5,906 $ 182,620 3..34% Expanses T- 4,954,758 T 5,240,604 $ 5,260,442 T 5,779,3180 $ 196,000 $ 5,975,3180 $ 714,9318 13.,59% -FY2020 anager's FY2020 DoIlIlar Percent Prograirn Summary -�Y2017 Y2018 Y2019 Attu all Attu all Appropriiatiion Request Add/Del Mgr's Rec. Increase Increase 610- Education Facilities 7,104,090 7,4513,280 7,554,081 8,060,1320 110,000 8,170,1320 $ 616,2139 8.160/. '5 620- Municipal Facilities 1,904,772 1,905,5310 $ 2,018,415 2,174,468 86,000 2,260,468 T 242,0531 11.,99% 630-Shared Facilities $ 1,08.5,1314 1,081,668 T$ 1,1611,, 23-2 1,200,498 1,200,498 $ 139,266 3..38% --FY2019 Y2020 anager's FY2020 5ollar Fercent Object Code Summary FY2017 Y2018 Attu all Attu all Appropriiatiion Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages 4,791,1309 4,909,846 $ .5,188,548 5,1360,254 $ 5,1360,254 7 171,706 3.1,1 6vertime -E::31:48�110 �90�O28 '28 4�731 8 �-5�65 2 �9 5�65 2 �O 9�14 3.,83% Personal Services $ ..5,139,418 $ ..5,199,874 $ ..5,473,286 $ ..5,6.5.5,906 $ - $ ..5,6.5.5,906 $ 182,620 3.34% Contractual Services $ 1,257,330 $ 1,349,081 $ 1,336,500 $ 1,434,200 $ 196,000 $ 1,630,200 $ 293,700 21.,98% Utilities $ 2,834,801 $ 3,064,596 $ 3,042,942 $ 3,448,980 $ $ 3,448,980 $ 406,038 13.,34% Supplies $ 733,326 $ 699,780 $ 743,000 $ 756,700 $ $ 756,700 $ 13,700 1.,84% Small Capital jjL29' 301 27 147 1 3-8-10-00 139 5001--- 1----L-1-9-1-500 1-111.5 00 1.109% ...L ...L 9 54-7 58 5-- 0442 9380 7-1960-00 380 --T3 Expenses 9i i� 240 604 T-5-26 -�75_77 9 7-5 -$--714-9138 -59-0/o -----------------------n-G-----neral------------------------------------------------------------ Budget Summary - NoeFunds - i- - Y2020 Tanager's Y202Ferce 0 5ollar nt Funding Sources --�Y2017 Y2018 Y2019 � Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Building Rental Revolving $ 550,334 $ 565,538 $ 550,000 $ 550,000 $ $ 550,000 $ % Fund PEG Revolving Fund* $ 20,396 $ 19,294 $ $ $ $ $ % *(PEG revenues are fled to spen6ng. (For overall revenue,see(Board of Selectmen budget presentaflon. - i- -�Y2020 Tanager's Y2020 5ollar ercent Appropriations Summary --FY2017 Y2018 Y2019 Attu all Attu all -Appropriiatiioin Request Add/Del Mgr's Rec. Increase Increase Buillding Rentall Revollving Fund $ 456,073 $ 478,447 $ 530,839 $ 544,916 $ $ 544,916 $ '14,077 2.65% Personal Services $ 250,844 $ 277,326 $ 316,374 $ 329,888 $ $ 329,888 $ 13,514 4.,27% Expenses $ 191,439 $ 189,452 $ 198,000 $ 198,000 $ $ 198,000 $ .-% Benefits $ 13,790 $ 11,669 $ 16,466 $ 17,028 $ $ 17,028 $ 562 3.,41% Personal EG Revollving Fund $ iO,396 19,294 Personal Services $ 16,146 $ 16,347 $ $ $ $ $ % Expenses L 1 4,250 2,947 $ 0/. ---------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY 2 0 1-7 -TY-2018 --FY 201 -TY-2020 -R-anager's -TY-2020 --5o I I-ar 7e-rcent Attu all Attu all Appropriiatiion Request Add/Del Mgr's Rec. Increase Increase Compensation .5,406,408 5,4913,547 $ .5,789,660 .5,98.5,794 T - -$ .5,98.5,794 $ 196,1134 3..39% Expenses .5,146,197 5,4310,056 7 5,458,442 5,977,3180 196,000 6,173,3180 7 714,9318 13.,10% Benefits 18,040 14,617 $ 16,466 17,028 17,028 $ .562 3.4 1 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IV-26 This PageIntentionally Left Ean% 0 � ° \ . \�» »� 3 �4\/\ o% <1° - � ƒ \ , . <\~ \ \ \ \ , \ . � « � 2 � : « y� fAR, y ^ \\){ » Section V: Program 3000: Public Works This section includes detailed information about the FY2020 Operating Budget & Financing Plain for the Department of Public Works (DPW)., It iincludes:: 0 3000-3500 DPW Summary V-2 0 3.100 DPW Administration & Engineering V-8 0 3200 Highway V-:12 0 3300 Public Grounds V-16 0 3400 Environmental Services V-20 0 3600 Water Enterprise V-24 0 3700 Sewer Enterprise V-28 �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFinancing IPlian January 28® 2019 V-1 Program: Public Works 3000-3500 �DIPW Summary Town of Lexinq�2MA Mission: 'The Department of Public Works is a professional teairn dedicated to enhancing the quality of life in Lexington and supporting the 'Towin's core values., We imake every effort to imaxiimize the efficient® effective use of our resources in the support, mainteinaince and upkeep of the infrastructure® public lands and pirogiraims., We are committed to public safety and providing prompt® courteous, quality service to our customers and each other, Budget Overview: 'The Public Works pirogiraim contains all DPW divisions., 'The services provided by Public Works include the mainteirrairrce® repair and construction of the 'Towin's infrastructure® roads® equipment and property., 'The Department of Public Works is iresporrsible for 284 lane imiles of road® .154 imiles of water mains, 34 imiles of truink sewer liras® .1.19 imiles of street sewer liras® 4,700 catch basins® and .160 pieces of equipment, 9 parks® 4 ceirneteries® and the 5.,5 mile-loing Jack Edison Ileirnoirial Bikeway., Public Works suppoirts 'Towin functions through the mainteinaince and repair of facilities such as playing fields® and the bikeway., This pirogiraim also includes the 'Towin's water and sewer operations® which function as separate enterprise funds and are shown in separate enterprise budgets., Along with the day-to-day duties of DPW staff® imainy are also actively involved or work with 'Towin committees. 'Those committees include the Permanent Building Committee, the Trop Committee, the Center Committee, the Wateir/Seweir Abatement Board® the Capital Expenditures Committee, the Energy Committee, the Electric Utility Ad.-Hoc Committee, the 'Tra inspoirtation Safety Group® the Bicycle Advisory Committee and the Recreation Committee. 'These, and other staff® also work collaboiratively on internal committees and teaims., DelpairtmentallInitiatives: I., Continue the stoirimwateir initiatives in preparation for the new NPDES peirmit., 2. Support the implementation of People GIS Asset Ilainageirneint and Work Order System, I Work with Energy Committee and Sustainability Committee to improve energy efficiencies., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28® 2019 V-2 Program: Public Works 3000-3500 �DIPW Summary Town of Lexinq�2MA Authomud/Appirolpiriated Staffing IFY20:17 IFY20::18 IFY20::19 IFY2020 Budget Budget Budget Igr® Rec. Director of IPubllic Works I I I I IManager of Operations I I I I Management Analyst 0.6 0.6 0.6 0.6 Office IManager I I I I Department Account Assistant* 2.6 2.6 2.6 2.6 Department Assistant - �Pub Grounds/ I I I I Cemetery Department ILead Assistant I I I I Town IEngineer I I I I Assistant Town IEngineer I I I I Senior CivH IEngineer 1 2 2 2 Engineering Assistant 4 4 4 4 Engineering Aide 0.7 0.7 0.7 0.7 Supt.. of Equipment, Highways & I I I I lDrains IHighway Foreman I I I I Crew Chief 6 6 6 6 IHeavy �Equipment Operators" 12 12 12 13 Grader/Shovel) Operator I I I I Information Coordinator I I I I Seasonal� Laborer 1.7 1.7 1.7 1.7 �Equipment Foreman I I I I IMechanic 4 4 4 4 Superintendent of IPubllic Grounds I I I I Laborer-Truck lDriver I I I I �Leadmen 7 7 7 7 Senior Arborist 2 2 2 2 Tree Climber 2 2 2 2 Cemetery Foreman I I I I Cemetery Foreman ONE=ONE= Tuperintendent of�Environmental� I I Ir I I I I Services Compost Facility Foreman I I I I v a _ Ors*** I I IHeavy Equipment OpDerators*** 1 1 2 2 Seasonal) IHeavy IEquipment 0.5 0.5 *�a` 99984borer 0..7 0..7 0..7 0.7 fKRIanatorX Notes * FT Dept Acct.. Asst.. shown as 0.6 from General) IFund; 0.4 is charged to Water and Sewer Enterprise. (New staff person added to (Parks IDivision in FY2020 via a (Program Improvement.. *** 'In IFV2019® the Seasonal) IHeavy IEquipment Operator was converted to full-time. FY2020 Town IManager's Preliminary Recommended IBudget & IFiinanciing (Phan January 2S® 2019 V-3 Program: Public Works 3000-3500 �DIPW Summary Town of Lexinq�2MA Budget Recommendations: 'The FY2020 recommended All Funds Public Works budget inclusive of the General Fund operating budget and the Burial Containers, Compost Operations, Lexington 'Tree Fund, Minuteman Household Hazardous Waste, and Regional Cache .- Hartwell Avenue Irevolviing funds is $.1.1,620,37.1., The recommended budget is a $4.12,463, or 3.,68% increase firoirn the FY20.19 budget. 'The FY2020 recommended Public Works General Fund operating budget is $10,515,975, which is a $396,516, or 3.,92% increase from the FY20.19 General Fund budget., 'The General Fund operating budget for Compensation is $4,240,700, and reflects a $84,677 or 2.,04% increase, which is pirimairily attributable to the addition of a Heavy Equipment Operator in the Parks Division, as well as the cost of cointractually obligated step increases and cost of living adjustments. FY2020 Compensation does Inot include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Mainageir's budget. 'The General Fund operating budget for Expenses is $6,275,275 and reflects a $3.1.1,839 or 5.,23% increase., Embedded in this increase are two Pirogirairn Improvement Requests .- the first will establish an ongoing funding stream of $20,000 to repair and Imailntailn the imoire than 25,000 linear feet of guardrails townwide" the second will fund an assessiment of current snow IreirnOval operations for $39,200 to identify further opportunities for efficiencies., 'The combined FY2020 recommended Revolving Fund budgets (see page V-6) are $1,104,396 which is a $15,947 or .1.,47% increase from the FY20.19 budget., Please see the division sections on the following pages for a detailed explanation of the FY2020 budget changes., Irk Irl Il�fi� lr � llr l� �tW Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Guardrail Improvements $ 20,000 $ $ 20,000 $ 20,000 $ $ 20,000 $ Snow Operations Optimization $ 39,200 $ $ 39,200 $ 39,200 $ $ 39,200 $ Program Landscape Equipment $ 22,000 $ $ 22,000 $ $ $ $ 22,000 W4 Heavy Equipment Operator $ 44,601 $ 16,849 $ 61,450 $ 44,601 $ 16,849 $ 61,450 $ �FY2020 Town IManager's Preliminary Recommended Fudge t & (Financing (Phan January 28, 2019 V-4 Program: Public Works 3000-3500 �DIPW Summary Town of Lexinq�2MA Budget ry® —7Y --TY --- Funding Sources(Generall FY2017 2018 FY2019 FY2020 �ianager's 2020 ollar Percent Fund) Actuall Actuall Estimate projected Add/Del Projected Increase Increase $ 9 f8 $ 9f _ 50 f 299 _f-4 -- ------ Tax Levy �8,072,31-318 � 8,584,584 $ 9,249,891 $ 9,506,299 7 103,801 $ 9,610,100 $3160,209 3..$9 O/o Enterprise Funds(Indirects) $ 642,435 $ 615,957 $ 594,543 $ 593,350 $ $ 593,350 $ (1,193) -0.,20% Fees,Charges and Available Funds Parking Fund T 75f124 T 72f900 $ 72f900 $ 72f900 72f900 $ Cemetery Trust $ 105f000 $ 105f000 $ 48f500 $ 75f000 $ $ 7.5,000 t ?F, Cemetery Prep Fees $ 125f588 $ 123f190 $ 115f000 $ 126f000 $ $ 1 Misc.,Charges for Service $ 491 $ 628 $ 625 $ 625 $ —7Y dollar Percent Appropriation Suirnimary FY2017 2018 FY2019 �Y2020 Manager's FY2020 ' 'o (Generall Fund) Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation s tj f 2.,04% ompensation $4f02-31f%5 4j.52fg-314 $ 4f156f023 4j%fOgg 44,601 4f24Of7OO $ 84f677 $ _19 1 lf 8 5.,23% Expenses 75f0l6f876 $ 5f4-3I6f11.5 $ 5,963,436 6f2l6f075 59f200 6f27.5f27.5 — Prograirn Su7Yirnimary --�Y2017 2018 FY2019 F 202 anager's FY2020 Dollar Percent (General) Fund) Actuall Actuall Appropriation Request Add/Del Mgir's Rec. Increase Increase Total 3110 Administration .587f46.5 .597f874 $ 6'13,$14 $ 648f197 648f197 $ '14f3833 3..91% Total 3120 Town Engineering $ 73.5,9.59 $ 790f904 $ 909f768 $ 931,46.5 $ $ 931,46.5 $ 21f697 2.,38% Total 3130 Street Lighting $ 179f288 $ 180f492 $ 256f988 $ 264f624 $ $ 264f624 $ 7,636 2.,97% Total 3210 Highway $1f129f015 $ 1,343,191 $ 1f428f232 $ 1f446f556 $ 59f200 $ 1,.50.5,7.56 $ 77f524 5.,43% Total 3220 Equipment Maint. $ 672f879 $ 706f271 $ 722f722 $ 762f630 $ $ 762f630 $ 39f908 5.,52% Total 3230 Snow Removal -T1f685f467 T 1f628f761 $ 1,3.54,130 $ 1f393f430 1f393f430 39f300 2.90% Total 3310 Parks $1f141f142 $ 1f159f427 $ 1f187f666 $ 1f216f765 $ 44,601 $ 1f261f366 $ 73f700 6.,21% Total 3320 Forestry $ 335f068 $ 455f004 $ 473,77.5 $ 493f866 $ $ 493f866 $ 20f091 4.,24% Total 3330 Cemetery $ 326f387 $ 298f914 $ 347f151 $ 344,17.5 $ $ 344,17.5 $ (2f976) -0.,86% Total 3410 Refuse Collection $ 811,6567-847,466 7—967443 $ 993,376 7-7 7-97,376 72-8-77 —767 Total 3420 Recycling $ 907f032 $ 994,641 Total 3430 Refuse Disposal $ 549f784 $ 5 — Object Code Suirnimary —FY2017 7Y 2018 FY2019 F 200 Manager's F 200 Dollar Percent (General) Fund) Actuall Actuall Appropriation Request Add/Del Mgir's Rec. Increase Increase Salaries&Wages $3f462f872 $ 3f547f253 $ 3f768f638 $ 3f803f607 $ 44,601 $ 3f848f208 $ 79,.570 2.,11% Overtime $ 560f793 $ 605f680 $ 387f385 $ 392f492 $ $ 392f492 $ 5,107 1.,32% Personal Services $4,023,66.5 $ 4,152,934 $ 4,156,023 $ 4,196,099 $ 44,601 $ 4,240,700 $ 84,677 2.04% — T 5—9,266 T—T7---7— $ 4f589f191 4m8f-,391 2,5,o.5,, 5.-,,3o/o Contractual Services 31,59-3f 0.56 31f977f4-316 $ 4f4l3f338 Utilities $ 390f405 $ 359f291 $ 394f498 $ 444f284 $ $ 444f284 $ 49f786 12.,62% Supplies $ 980f880 $ 1f036f973 $ 1,063,100 $ 1f085f600 $ $ 1f085f600 $ 22f500 2.,12% Small Capital -T 72f535 T 62f415 $ 92f500 $ 97f000 97f000 $ 4,500 4.86% --------------- ---------------=:=�'-----------= Expenses $,5036,876 $ 5436,115 $ 5963436 $ 61216075 $ 59 200 $ 61275 275 $311 839 5.23% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 V-5 Program: Public Works 3000-3500 �DIPW Summary Town of Lexin �2 M 11rtill 11 li- v llvli Funding Sources F 20 7 FA°2018 FY2019 F 202 Manager's F 202 DoIlllarMr= (IWoirn- ernerall Fund) Attu all Attu all Alplprop iiatimiru Request Add/Del Mgir°s Rec. Increase Regional Cache- Hartwell $ $4$7 $ 5,964 $ 10,000 $ 10,000 $ - $ 10000 $AvenueLexington Tran Fuad $ 36,3.50 $ 17,67.5 $ 4.5,000 $ 4.5,000 $ - $ 4.5000 $ Burial Containers $ 46,77.5 $ 39,$$.5 $ 50,000 $ 50,000 $ - $ 50,000 $ -% Compost Operations $ 44$,402 $ 6.52,167 $ 793,449 $ 793,449 $ - $ 793,449 $ -% Minuteman Household $ 163,234 $ 13$,2$6 $ 190,000 $ 220,000 $ - $ 220,000 $ 30,000 1.5,79 Hazardous Waste *Revolving Finds are authorized by Town Meeting via Article 13, and are not appropriated under Article 11.. Appropriation Su ilrnir ary F�°��'Il7 F�°��'IlE� F�°��'Il� F�°����T!5m �Illlar Percent (IWoirn- ernerall Fund) A�tua�ll A�tua�ll A�nlpr�lprii�tl � �r��s� IIirn�r��s� Regiiornall Cache- Hartwell)Avenue( '1 ) Expenses $ 1,134 $ 7,$41 $ 10,000 $ 10,0 -% Tree Revollviirng Fund(3320) Expenses14,.500 $ 4.5,000 $ 4.5,000 $ - $ 4.5,000 $ - Buariiall Containers Revollviirng Fund(3330) jFuind ses E543,547 $ 33,410 $ 50,000 $ 50,000 $ - $ 50,000 $ -% Compost Operations Rev. 420) 778,246 793,448 779,396 779,396 'Il4e 52) -'1.77% ensation $ 166,431 $ 31.5,907 $ 317,'17'1 $ - $ 317,'17'1 $ 1,36.5 0..43ses $ 3'13,7'14 $ 193,1.50 $ 171,3.50 $ - $ 171,3.50 $ ('11,$00) 11,'19% Benefits $ 31,.511 $ 4.5,$4.5 $ 67,.53'1 $ 67,7$.5 $ - $ 67,7$.5 $ 1.53 E037Debt $ 91,'1'1$ $ 14'1'146 $ 116$.59 $ 1'1'19$9 $ - $ 1'1'19$9 $ 6,130 Minuteman Houaseholld Haz,Waste(3420) Expenses $ 170,164 $ 149,999 $ 190,000 $ 1'10,000 $ - $ 1'10,000 $ 30,000 1.5,79 _® lllu lu li �I� u --------------------------------------------------------------- - Appropriation Su irr unary F 20 7 FA°2018 FY2019 FRequest Manager's F 202 Dollar Percent (Allll Funds) Attu all Attu all AlplpropriiatimirnAdd/Del Mgr°s Rec, IIrncrease IIrncrease ompensation $4,'1$$,'1$1 $ 4,419,36.5 $ 4,471,930 $ 44,601 $ 4,.5.57,97'1 $ $6,04'1 1..91% Expenses $.5,443,796 $ .5,97.5,.590 $ 6,4.51,.5$6 $ 59,'100 $ 6,771,6'1.5 $320,039 4,96% Benefits(Revolving Funds) $ 31,.511 $ 4.5,$4.5 $ 67,.53'1 $ - $ 67,7$.5 $ 1.53 0..37% Debt Service(Revolving Fund) 6,130 2,$3% FV2020 Town INanager's (Preliminary Recommended Fudget & (Financing IPlIan January 28® 2019 V-6 This PageIntentionally Left Ean% 0 � ° \ . \�» »� 3 �4\/\ o% <1° - � ƒ \ , . <\~ \ \ \ \ , \ . � « � 2 � : « y� fAR, y ^ \\){ » Program: Public Works 3100 �DIPW Administration & Engineering Town of Lexington, MA Mission: 'This element of the budget provides executive direction and leadership to all aspects of the Department of Public Works (DPW) by piroirnoting best imairrageirneirrf practices® adirninisteiringTowin policies and providing eingineeiring support to other DPW divisions and 'Towin departments. Budget Overview: DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW Administration 114ainageirneint staff plain® supervise® coordinate® schedule and direct the department's activities., Staff are irespoinsible for preparing budgets® moinitoiring expenditures® developing bid specifications for DPW procurements, responding to citizens' questions and concerns® evaluating work performance, performing inspections, mainaging projects and scheduling work assiginiments., Staff also support various committees including the Permanent Building Committee,Center Committee, Eineirgy Conservation Committee, Bicycle Advisory Committee, 'Tree Committee and Water and Sewer Abatement Board., Division Initiatives: I., Continue to stirearnline Operations and Administration office assiginiments and functions for efficiency. 2. Continue to iimpleimeint new work processes for tracking assignments and continue to iresearclh options for the fuel systern., 3. Continue to iimpleimeint the NPDES pirogiraim in a proactive® and cost efficient mainineir., 4. Continue iimpiroviing the DPW asset mainageirneint plain., �FY2020 Town IManager's Preliminary Recommended IBudget & IFiinanding IPlian January 28® 2019 V-8 Program: Public Works 3100 �DIPW Administration & Engineering Town of Lexington, MA Public ecu,,ks Director - _____�_ .... ... ---- ............................... ...................................... .......................................... ............ M an Eiger Gf I Tovor Engineer FA an age Men t Office Ntanager Operatic, An a lyst .................... .......... ...... ............................... ...................... Lead Clark Asv,sq:ant T avirl. De:p,2 rtm e nt En.- Er ire A[C OL nt�i n�f CIE rk. ...................................... ......................... �11 . i-11111 1, ____________.n.,..„µ Departmental CIP-6,- Seniorcivil Eras irpars .............................................,ti Engineering Azzisqarts ...................................................................................... ErgffineeringAUE Authorized/Approlpriated Staffing =IFY2017 FY2018 FY2019 IFY2020 Bu t �Budget udget tuck -Mgr's Rec. �Element 3110® IVDP W Administration IDirector of IPubllic Works I I I I IManager of Operations I I I I Management Analyst 0..6 0..6 0..6 0..6 Office IManager I I I I Department Lead Assistant I I I I Department Account Assistant* 2..6 2..6 2..6 2..6 Subtotal FTE 7® 7® 7® 7® Subtotal FT/PT 7 FT/I PT 7 FT/I PT 7 FT/I PT 7 FT/I PT �Element 3120: IEngineering Town IEngineer I I I I Assistant Town IEngineer I I I I Senior Civill IEngineer 1 2 2 2 �Engineering Assistant 4 4 4 4 �Engineering Aide 0..7 0..7 0..7 0..7 Subtotal FTE 7®7 7®7 ®7 ®7 Subtotal FT/PT 7 FT/I PT 8 FT/I PT 8 FT/I PT 8 FT/I PT *1 FT Assistant split between DPW, Water&Sewer �FY2020 Town IManager's Preliminary Recommended IBudget & Financing (Phan January 28, 2019 V-9 Program: Public Works 3100 �DIPW Administration & Engineering Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended All Funds Administration and Engineering budget, inclusive of the General Fund operating budgets for Administration, Engineering and Street Lighting, and the Regional Cache Revolving Fund which funds the operation of the cache .- a repository of eirneirgency equipirneint at the Hartwell Avenue coirnpost facility for use by contributing irneirnbeir communities .- is $.1,854,286., The recommended budget is a $53,716 or 2.,98% increase froirn the FY20.19 budget., 'The recommended FY2020 Administration and Engineering General Fund operating budget is $1,844,286 which is a $53,716, or 3.,00% increase firoirn FY20.19., Of this airnount, $1,409,36.1 is for Coimpeinsatioin and reflects a $39,216 or 2.,86% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments. FY2020 Compensation does not include any esUrnate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Manager's budget., 'The recommended FY2020 Administration and Engineering General Fund operating budget for Expenses is $434,925 and reflects a $14,500, or 3.,45% increase., The increase is spread across nuirneirous budget lines across all three budget areas, and reflects adjustments to keep expenses in line with actual experience. 'The FY2020 recommended Regional Cache Revolving Fund request is funded at $10,000, the sairne funding level as FY20.19., Program lim1provernent Requests: Noire requested., �FY2020 Town IManager's Preliminary IRecornmended IBudget & IFinancing IPllan January 28, 2019 V-10 Program: Public Works 3100 �DIPW Administration & Engineering Town of Lexington, MA Budget Summary: Funding Soun rces FY2017 FY2018 FY2019 FY2020 Maager's F 200 DoDollar7e rcent Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,12.5,692 $1,11-31,991 $ 1,3146,438 $ 1,387,234 1,3187,2314 40,796 3..03% Enterprise Funds(Indirects) $ 335,179 $ 366,160 $ 403,807 $ 416,727 $ 1'1,9'10 3.,20% Fees&Charges Charges for Service $ 491 $ 628 $enss&Permits 625 $ 625 $ $ 625 $ % _,8, Lice , , $ 8,000 $ 38,000 318,000 0% Pr aking 319564 86790 Fund 1,785 $ 3 $1,700 $ 1,700 $ 1,700 1,700 0% ® go Appropriation Suirnimary -7Y2017 FY2018 FY2019 FY2020 an7eager's Y2020 Ciollar rcent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation -$1,180,011 $1,2318,595 $ 1,370,145 1,409,3161 $ 1,409,3161 39,216 2860% 14,500 '31.4.5 0% 4-314,92.5 Expenses 3122,700 -31-310,67.5 $ 420,425 4-314,92.5 Program Suirnimary FY2017 FY2018 FY2019 F 200 �anager's FY2020 ollar percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3110 DPW Administration $ .587,46.5 .597,874 $ 623,814 $ 648,197 $ 7 648,197 7 4,31831 3..91% Total 3120 Engineering $ 735,959 $ 790,904 $ 909,768 $ 931,465 $ $ 931,465 $ 21,697 2.,38% Total 3130 Street Lighting $ 179,288 $ 180,492 $ 256,988 $ 264,624 $ $ 264,624 $ 7,636 2.,97% Object Code Su irnimary FY2017 FY2018 FY2019 F 20 anager's FY2020 ollar percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,173,.5.52 $1,'133,.576 $ 1,356,158 $ 1,395,121 $ -1,3195,121 T-318,9631 2..87% Overtime $ 6,459 $ 5,019 $ 13,987 $ 14,240 $ $ 14,240 $ 253 1.,81% --------------= Personal Services $1,180,011 $1,238,59.5 $ 1,370,145 $ 1,409,361 $ $ 1,409,361 $ 39,216 2,86% Contractual Services $ 183,812 $ 187,286 $ 229,625 $ 239,475 $ $ 239,475 $ 9,850 4.,29% Utilities $ 105,707 $ 109,056 $ 122,000 $ 122,400 $ $ 122,400 $ 400 0.,33% Supplies $ 32,467 $ 24,532 $ 67,300 $ 71,550 $ $ 71,550 $ 4,250 6.,32% Small Capital $ 715 $ 9,800 $ 1,500 $ 1,500 $ $ 1,500 % Expenses $ 322,700 go ------------------------------------------------------------------------------------------ Budget Surnimary - -----® Funds* Funding Sources Y20 17 FY2018 FY2019 FY2020 ll�anager's 2020 ollar ercent Attu Attu Approlpfiaboin Request Add/Del Mgr's Rec. Increase Increase - $ 10,000 $ 1 0'000 7-- 7 1-0,000 7-- 5,964 $ 10,000 $ 10,000 Regional Cache- Hartwell Ave., 7 8,487 M=M= I pop I pop EM *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. Appropriation Suii inaH V lar Percent i A ;e egionall Cache- Hartwell)Ave. ------------------------------------------------------------------------------------------ Budget Surnimary - All Funds Appropriation Suirnimary FY2017 FY2018 FY2019 FY202anager's F 200 Dollar Percent Attu Attu Appropriation Request Add/Del Mgr's Rec. Increase Inc east 1,409,3161 $ 39,216 2..86% Compensation -$1,180,011 1,'138,.59.5 $ 1,370,145 1,409,3161 $ '9 $ ,50 0 Expenses 3124,8314 $ 31-318,516 $ 430,425 444,92.5 444,92.5 14 )0 3.,37% �FY2020 Town IManager's Preliminary Recommended Fudge t & (Financing IPlIan January 28, 2019 V-11 Program Pulbllic Woirlks 3200 IHighway Town of Lexington, MA Mission: 'The Highway Division imaintains the town streets, sidewalks and stoirm water infrastructure, providing for the safe movement of vehicular and pedestrian traffic., 'The Highway Division performs iminor construction repairs, snow and ice operations for roadways and sidewalks, imaintains all traffic siginage, traffic imarkings and supervises contractual service providers that perform repairs, cleaning and mainteinaince work., In addition, the Road 114achineiry Division ensures the 'Towin's fleet is operational and well maintained by performing repairs, preventative mainteinaince and mainaging the fuel management pirogiraim., Budget Overview: 'The Highway Division includes Highway 114ainteinaince, Road 114achineiry and Snow Removal. • Highway 11ainteinaince is iresponsible for all public streets, sidewalks, town parking lots, drainage infrastructure and brooks, performing minoir construction repairs, as well as maintaining all traffic siginage and traffic mairkings., • Road 11achineiry is iresponsible for the repair and preventive mainteinaince of .160 vehicles, irollirrg stock and equipment. • Snow Removal is iresponsible for removing snow and treating .155 imiles of roads and 62 imiles of sidewalks., 'The Highway Division staff works with and provides support to the Sidewalk and Center Committees. Division Initiatives: I., Continue the drainage flushing pirogiraim and meeting the IAS4 permitting requirements. 2. 'Take piroactive imeasuires to repair catch basins town wide., 3. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and reduce salt consumption. 4. Continue iresearclhirrg and utilizing composite plow edge technology., 5. 114eet the new state training requirements under the act that further defines the standard of employee safety2tgr 44 offl,"ie Acts of—,20 U,3)., This State law will take effect on - February .1, 20.19., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28, 2019 V-1'2 Program Public Works 3200 IHighway Town of Lexington, MA PUblic Works Director of twomvs Highway Su p,e r in te n dent ................................................... Kghway Frreinan: aUon t Foreman nator Cj ew Chief Mechanic M M �g-Of --�g 1p c ra High _7 u,e�rn te�,�dl, �Ilforlll t17 :,,tForem n Hea,vy Equipnaent Grader-shovel Truck Diruver/ operator Operator Laborer ....................... Authoirized/Appirolpiriated Staffing FY2017 FY2018 FY2019 FY2020 Budget Budget Budget Mg r's IRec. Element 32:10. Highway Maintenance Suipt. of Equipment, Highways& Drains I I I I Highway Foreman I I I I Crew Chief 2 2 2 2 Laborer/Truick Driver 0 0 0 0 Heavy Equipment Operator 5 5 5 5 Lead man 2 2 2 2 Grader/Shovel Operator I I I I Information Coordinator I I I I Seasonal Laborer 0.5 0.5 0.5 0.5 Subtotal FTE 13.5 13.5 13.5 13.5 u rr i3 FT/I PT --Y3 —i3 FT/1 PT [Sub�total FT�JPT FT/1 PT FT/1 PT Element 3220. Equipment Raintenance Equipment Foreman I I I I Mechanic 4 4 4 Subtotal FTE 5 5 �FY2020 Town IManager's Preliminary Recommended IBudget & Financing Plan January 28® 2019 V-13 PIrk giraim: PulbIlic Woirlks 3200 IHighway Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended Highway budget inclusive of the Highway Maintenance, Road Machinery and Snow Removal divisions is $3,66.1,8.16., The recommended budget is a $156,732, or 4.,47%, increase firom the FY20.19 budget., 'The budget for Compensation is $1,348,632 and ireflects a last decirease of $(54) or 0.,00%, with savings from staff turnover offsetting contractually obligated step increases., FY2020 Compensation does Inot include any estimate Of prospective cost of living increases for contracts expiring on or before June 30® 20.19., Funds for prospective increases acre captured in the Salary Adjustment account within the 'Towin Mainageir's budget., 'The budget for Expenses is $2,313,184 and ireflects a $156,786 or 7.,27% increase which IreplreseInts an increase for outside snow plowing contractors following a irebid of services and the addition of 2 recommended Pirogiraim Improvement Requests as noted below for Guairdirail Improvements and a Snow Operations Optimization Pirogiraim., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Guardrail Improvements $ 20,000 $ $ 20,000 $ 20,000 $ $ 20,000 $ Snow Operations Optimization -19 20TO $ 319,200 r$ ��-319,200 $ Program $ 39,200 1$ —T$ 33!�iii)'Cii �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing (Phan January 28® 2019 V-14 PIrk graim: Public Works 3200 IHighway Town of Lexington, MA Budget Summary: —TY2020 Ranager's FY2020 6ollar Fercent Funding Sources FY2017 Y2018 FY2019 Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Tax Levy $3,224,151 $3,470,987 $ 3,329,511 $ 3,443,528 $ 59,200 $ 3,502,728 $ 173,217 5.,20% Enterprise Funds(Indirects) $ 189,872 $ 136,037 $ 104,373 $ 87,888 $ $ 87,888 $ (16,485) -15.,79% Fees&Charges Paring Fund $ 73,339 $ 71,'100 $ 71,200 Appropriation Suirnimary —FY2017 FY2018 FY2019 FY2020 Ranager's FY2020 ollar Fercent Actuall Actuall Appropriation Request Add/Del Mgir's Rec. Increase Increase Compensation $ 1f507f266 $ 1,.530,894 $ 1f348f686 $ 1f348f632 $ $ 1f348f632 $ (54) —% Expanses $ 1f980f096 $2fl47f329 $ 2f156f398 $ 2f253f984 $ 59f200 $ 2f313f184 $ 156f786 7.,27% Prograirn Suirnimary FY2017 FY2018 FY2019 FY2020 Ranager's FY2020 6ollar percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3210 Highway Maintenance $ 1f129f01.5 $ 1f343f191 $ 1f428f232 $ 1f446f556 $ 59f200 $ 1,.50.5,7.56 $ 77f524 5.,43% Total 3220 Equipment Maintenance $ 672f879 $ 706f271 $ 722f722 $ 762f630 $ $ 762f630 $ 39f908 5.,52% Total 3230 Snow Removal $ lf68.5f467 $ 1f628f761 $ 1,3.54,130 $ 1f393f430 $ $ 1f393f430 $ 39f300 2.,90% Object Code Suirnimary —TY 20 17 FY2018 FY2019 FY2020 Ranager's FY2020 6ollar percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 1,09.5,80.5 $ 1,104,404 $ 1f083f492 $ 1,079,991 $ $ 1,079,991 $ (3f501) -0.,32% Overtime $ 411,461 $ 426f491 $ 265f194 $ 268f641 $ $ 268f641 $ 3,447 1.,30% Personal Services $1,507,266 $1,530,894 $ 1,348,686 $1,348,632 $ $ 1,348,632 $ (.54) —% Contractual Services $ 1,004,497 $ 1,137,783 $ 1,034,700 $ 1,066,700 $ 59f200 $ 1f125f900 $ 91f200 8.,81% Utilities $ 142f190 $ 191f922 $ 214f798 $ 258f184 $ $ 258f184 $ 43,386 20.,20% Supplies $ 786,.591 $ 776,486 $ 823f900 $ 844,100 $ $ 844,100 $ 20f200 2.,45% Small Capital $ 46,817 $ 41,138 $ 83f000 $ 85f000 $ — $ $.5,000 $ 1,000 2.,41% Expenses $1,980,096 $2,147,329 —2,156,398 $2,253,984 $ ..59,200 $ 2,313,184 $1.56,786 7.27% Bonn �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 V-1.5 Pire giraim: Pulbllic Woirlks 3300 IPublic Grounds Town of Lexington, MA Mission: 'The Public Grounds Division, working with otheii-Towin Departments, user groups and concerned citizens® supports vairious'Towin services and recreational opportunities that help to preserve the 'Towin's gireein character, open spaces and promote public safety., Through the Cemetery Division® it also serves bereaved families and provides well-imaintained ceimeteiry grounds. Budget Overview: 'The Public Grounds Division is comprised of the Parks, Forestry and Cemetery functions. • 'The Parks staff maintain 9 parks, .12 playgrounds, 28 conservation eines® 4.1 athletic fields® .12 school grounds, 4 teininis facilities® 3 Ihistoirical sites® the pool and reservoir complexes as well as the Town's bicycle® fitness and conservation trails totaling approximately 630 acres., Lexington's athletic fields are used by imainy groups® which put excessive demands oin these facilities., The inew turf pirogiraim Ihas continued to imake a imairked improvement in the safety and playability of these fields., • 'The Forestry staff maintain approximately .10,000 street trees, ain undetermined inumbeir of trees oin Park and Conservation lands and nuirneirous shirub bed plantings oin park® ceirnetery® school and conservation properties and aloing right-of-ways. • 'The Cemetery staff is irespoinsible for the administration and mainteinaince of four cemeteries including 2.1.,5 acres in Westview® 6.,9 acres in Iia, .1.,28 in Colonial and 0.,5 acres in Robbins. Staff support the Recreation® 'Tree and Bicycle Advisory Committees. Division Initiatives: I., Develop a pirogiraim to improve two turf areas per year, In 20:19® the target areas were the lAuzzey Soccer Field and Harrington Baseball Field., 2. Continue the implementation of planting at least .130 trees per year in the 'Towin Right- of Ways® parks® public grounds areas® and setback areas oin private property., It is anticipated that the trees for the FY2020 plantings will come from baire iroot trees froirn a supplier, 3. Continue the implementation of a piroactive tree mainteinaince pirogiraim to miniii-nize Ihazaird trees and provide safe® well maintained, aesthetically pleasing parks® athletic fields and public ground areas., 4. Continue the GPS location of graves at Westview Cemetery and begin plains for the other ceimeteiries., 5. Oversee the construction of the inew ceimeteiry building. FY2020 Town IManager's IPreliiminary Recommended IBudget & Financing IPlian January 28® 2019 V-16 Pire giraim: Public Woinks 3300 IPublic Grounds Town of Lexington, MA ........................ Pubfic Works Director Manager of Operations Superintendent of Public Giounds ......................... ————— Crevd Chuef CrewChref CeimeterV Foreman Department Assistant .......................... ............... Leadnian Laborer — Lead moan --------------------- ......... ............ .. Heavy Equipment Arbonst — Heavy Eqimpineint Operator Operator Laboirei/Driver Authoirized/Appirolpiriated Staffing FY2017 FY2018 FY2019 FY2020 Budget Budget Budget Mgr's IRec. Element 3310. Parks IDivision Superintendent of Puiblic Grounds I I I I Crew Chief 3 3 3 3 Lead man 4 4 4 4 Heavy Equipment Operator 6 6 6 7 Laborer-Truick Driver I I I I Subtotal IFTE is is is 16 Subtotal FT/PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT 16 FT/0 PT Element 3320. Forestry DiVislion Crew Chief I I I I Senior Arborist 2 2 2 2 Laborer-Tree Climber 2 2 2 2 Seasonal Laborer 0.6 0.6 0.6 0.6 Subtotal IFTE 5.6 5.6 5.6 5.6 Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT Element 3330. Cemetery 157W-ision Cemetery Foreman I I I I Lead man I I I I Heavy Equipment Operator I I I I Department Assistant I I I I Seasonal Laborer 0.6 0.6 0.6 0.6 Subtotal IFTE 4.6 4.6 4.6 4.6 [�. ubtotal FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing Plan January 28® 2019 V-17 Program PulbIlic Works 3300 IPublic Grounds Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended All Funds Public Grounds budget inclusive of the General Fund operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington 'Tree Fund Revolving Funds is $2,194,407, which is a $90,815 or 4.,32% increase over the FY20.19 budget., 'The combined Parks, Forestry and Cemetery FY2020 recommended General Fund operating budget is $2,099,407 which is a $90,815 or 4.,52% increase from the FY20.19 General Fund budget. 'The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is $1,482,707 and reflects a $45,515 or 3.17% increase, which is pidimairily attributable to the addition of a Heavy Equipment Operator in the Parks Division, as well as the cost of contractually obligated step increases and cost of living adjustments. FY2020 Compensation does Inot include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Manager's budget., 'The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $6.16,700 and reflects a $45,300 or 7.,93% increase, which reflects a $4,900 increase in landscaping and other contract services, a $7,525 increase in water, electricity and imobile phone utility costs, and a $14,500 increase in landscaping and parks supplies, tools, parts and staff unifoirms., 'The combined FY2020 Irevolviing fund budgets are funded at $95,000, which are level-funded., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected M and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Landscape Equipment $ 22,000 $ $ 22,000 $ $ $ $ 22,000 �FY2020 Town IManager's Preliminary (Recommended IBudget & IFinancing (Phan January 28, 2019 V-18 PIrk graim: Public Works 3300 IPublic Grounds Town of Lexington, MA Budget Sum ry: - - , -�Y-- -- Funding Sou7Ianager Sources FY2017 FY2018 FY2019 Y2020 � 2020 6ollar Fercent Actuall Actuall Estimate Projected Add/Del Projected Increase Increase 7 Tax Levy $1,4.54,624 71,571,319.5 1,758,729 71,76.5,071 $ 44,601 $ 1,809,672 T 50,9431 2..9 00/. Enterprise Funds(Indirects) $ 117,384 $ 113,760 $ 86,363 $ 88,735 $ $ 88,735 $ 2,372 2.,75% Fees&Charges Cemetery Prep F 9..57% Directed Funding Cemetery Trust $ 48,500 1 00 54.,64% -�Y Fe Appropriation Suirnimary FY2017 2018 FY2019 FY2020 Ranager's FY2020 Eollar rcent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation 1,3136,3188 T1,318-31,444 $ 1,437,192 $1,438,106 $ 44,601 $ 1,482,707 $ 45,515 3.,17% 5 Expenses $ 466,208 $ 5'29,901 $$ 571,400 $ 616,700 $ $ 616,700 $ 45,300 7.,93% Prograirn Suirnimary --FY2017 FY2018 FY2019 FY2020 Ranager's FY2020 ollar percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3310 Parks Division 1,141,14'2 T1,1.59,427 $ 1,187,666 $1,216,765 $ 44,601 $ 1,261,366 $ 73,700 6.,21% Total 3320 Forestry $ 335,068 $ 455,004 $ 473,775 $ 493,866 $ $ 493,866 $ 20,091 4.,24% Total 3330 Cemetery $ 326,387 $ 298,914 $ 347,151 $ 344,175 $ $ 344,175 $ (2,976) -0,86% -- Object Code Suirnimary -7Y2017 7Y 2018 FY2019 FY2020 Ranager's FY2020 ollar rcent Actuall Actuall Appropriation Request Add/Del Mgir's Rec. Increase Increase Salaries&Wages T1,19-31,51.5 $1,209,274 $ 1,328,988 $1,328,495 $ 44,601 $ 1,373,096 $ 44,108 3.,32% Overtime $ 142,873 $ 174,171 $ 108,204 $ 109,611 $ $ 109,611 $ 1,407 1.,30% I-------------= I------------- -------------= Personal Services $1,336,388 $1,383,444 $ 1,437,192 $1,438,106 $ 44,601 $ 1,482,707 $ 4.5,51.5 3.17% Contractual Services $ 152,568 $ 253,082 $ 364,300 $ 404,300 $ $ 404,300 $ 40,000 10.,98% Utilities $ 142,508 $ 58,312 $ 57,700 $ 63,700 $ $ 63,700 $ 6,000 10.,40% Supplies $ 146,129 $ 207,030 $ 141,400 $ 138,200 $ $ 138,200 $ (3,200) -2.,26% Small Capital $ 25,003 $ 11,477 $ 8,000 $ 10,500 $ $ 10,500 $ 2,500 31.,25% 9,901 "00 ===� 7.93 16 �52 $ Expenses $ 466,208 616,700 $ 4.5,300 go ...................-----------------------------------------------------------------------------.......-........................-................................................. Budget Summary - Revolving Funds* - Funding Sources -FY2017 FY2018 FY2019 FY2020 Ran �eager's Y2020 ollar rcent Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Lexington Tree Fund 316,31.50 $ 17,67.5 $ 45,000 $ 45,000 $ $ 45,000 $ % Burial Containers $ 46,77.5 $ 319,88.5 $ 50,000 $ 50,000 $ $ 50,000 $ % *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. 03H FY2019 r Percent Appropriation Sum 1 �ffl A e tse Lexington Tree Revollving Fund Buriall Container Revollving Fund $ 50,000 Expenses 10 % I III III ...................---------------r------------- n -------------------------------------------------....... ........................ ................................................. Budget Summay - All Fuds - Appropriation Su �Yirnimary --�Y2017 2018 FY2019 FY2020 Ranager's FY2020 Eollar rcent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation 1,3136,3188 $1,3183,444 $ 1,437,192 $1,438,106 $ 44,601 $ 1,482,707 $ 45,515 3,17% Expenses $ 544,639 $ 587,811 $ 666,400 $ 711,700 $ $ 711,700 $ 45,300 6.,80% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 V-19 Pire giraim: Pulbllic Works 3400 Environmental Services Town of Lexington, MA Mission: 'The Environmental Services Division imainages the solid waste® recyclables® yard waste and household Ihazairdous products generated by households and imunicipal facilities., The Division also provides educational imateirials oin ways to reduce the solid waste® incirease recycling and composting, and reduce the toxicity of the waste stream. Budget Overview: 'The Environmental Services Division includes Refuse Collection and Disposal® Recycling® Yard Waste and Appliaince/Electiroinic Waste., Refuse collection is the cuirbside collection of inoin.-irecyclable residential solid waste and the separate collection of large appliances and yard waste. Recycling is the cuirbside collection of recyclable products® management of yard waste operations at the Hartwell Avenue Compost Facility® operation of the limain Household Hazardous Products regional facility and cuirbside collection of televisions® computer moinitoirs and other electronics (CRT's) and drop off of corrugated cardboard., The 'Towin entered into a 5-yeah contract for the collection of trash and irecyclables with E L Harvey & Sons Inc., beginning July :1® 20.18., The 'Towin is currently under contract with Wheelabiratoir in North Andover for refuse disposal thirough June 30® 2020., Division Initiatives: I., Work with inew veincloir to implement a mainual refuse and mainual single stream collection service and oversee enforcement of it ainclatoiry recycling by-law and State waste bairn regulations. 2. Develop a plain to implement a trial automated single-stiream recycling pirogiraim using wheeled carts for about .1,000 households., 3. Continue to support programs to diveirt oirgainic residential trash and examine recycling opportunities for the Lexington business community. 4. Continue to support Zero Waste activities and programs to promote waste ireductions at public events i.e. Discovery Day® DPW Day., 5. Complete implementation of DPW yaird/coimpost facility operations plain including the construction of inew office building® gate installation® security and conservation improvements. FY2020 Town IManager's IPreliiminary Recommended IBudget & Financing IPlian January 28® 2019 V-20 Program Public Works 3400 Environmental Town of Lexington, MA Public Works, Director y I M41ar of operat ns Superintendent ent f Environmental"Services Cornpost Facility Foran7an Meavy Eq uipanent .Seasonal Attendant Operators h au aiiriud/ IIiiraliiriutd Staffing �7 FY201FY201` FY2020 rnBudget BudgetMgr's IRec. Element 3420® IRecycl'ing* (Compost Fac'il'ity) Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Heavy Equipment Operator** 1 1 2 2 Seasonal Leavy Equipment Operator** 0,5 0,5 — — Seasonal Attendant 0,7 0,7 0,7 0,7 Subtotal E 4.2 4.2 4.7 4.7 tulbtot I /P 3 FT/2 PTI, 3 FT/2 PT*, 4 FT/1 PT*, 4 FT/1 PT* *The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fuind, **In FY2019, the Seasonal Heavy Equipment Operator was converted to fuill-time, FV2020 Town IManager's Preliminary (Recommended I udget & Financing (Phan January 28® 2019 V-21 Program PulbIlic Works 3400 Environmental Services Town of Lexington, MA Budget Recommendations: 'The recommended FY2020 All Funds Environmental Services budget inclusive of the General Fund operating budgets for the Refuse Collection® Recycling and Refuse Disposal divisions and the Compost Operations and Kinuteimain Household Hazardous Waste Pirogiraim Revolving Funds is $3,909,862, which is a net $1.1.1,200 or 2.,93% increase from the FY20.19 budget. 'There is ino Compensation in the Refuse Collection® Recycling and Refuse Disposal General Fund operating budget as all staff are funded within the Compost Operations Revolving Fund budget., 'The combined Geneiral Fund Refuse Collection® Recycling and Refuse Disposal operating budget for Expenses is $2,910,466 and reflects a $95,253 or 3.,38% increase., The Refuse Collection expense budget is recommended at $993,376, an increase of $28,933 or 3.,00%, and the Recycling expense budget is recommended at $1,270,368 an increase of $50,510 or 4.14%, both of which reflect increases in the Town's contracts for refuse and irecyclirrg collections® which expire June 30® 20.18., As of press flime, successor contracts are still under negotiation., 'The Recycling increase also reflects the current imairket for disposal of irecycled materials, which Ihas become unsettled in irecent imoinths., 'The Refuse Disposal expense budget is recommended at $646,722, an increase of $15,810 or 2.,5.1%, attributable to a 2.,5% or $1.65 increase in the 'Towin's tipping fee per toin., 'Total refuse disposal tonnage for FY2020 is projected to be 9,300 tons., 'The FY2020 revolving fund budgets are recommended at $999,396, a $15,947 or .1.,62% net increase., The Kinuteimain Household Hazardous Waste Pirogiraim Revolving Fund is funded at $220,000, an increase of $30,000 or .15.,79%, which reflects actual expenses. 'The Compost Operations Revolving Fund is recommended at $779,396, a $(.14,052) or .-.1.,77% decrease® which reflects the removal of oine-Binns costs for imateirial bias® offset by an increase in debt service for equipment purchased in 20.16 and 20.17 to help staff imainage on a simalleir footprint due to the addition of solar panels., Pirogiraim lim1piroveiment Requests: Noire requested., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28® 2019 V-22 PIrk giraim: Public Works 3400 Environmental Services Town of Lexington, MA Budget Summary: FY2017 FY 'Il FY2019 -7Y2020 Manager's FY2020 collar Fercent -- 8 Funding Sources Actuall Actuall Estimate Projected Add/Del Projected Increase Increase - Appropriation Su �Yirnimary -FY2017 2018 FY2019 FY2020 Manager's F 200 Dollar Percent (Generall Fund) Actuall Actuall Appropriation Request Add/Del Mgir's Rec. Increase Increase Compensation $ $ $ $ $ % 7- , 5,253 3.,38% -Expenses $2 267,871 $2,428,211 $ 2,815,213 $2,910,466 $ $ 2,910,466 $ 9 Prograirn Suirnimary(Generall -TY-2017 -TY-2018 FY2019 -TY-2020 IF-anager's ---FY-2020 _75-o-Ilar percent Fund) Actuall Actuall Appropriation Request Add/Del Mgr'sRec,. Increase Increase Total 3410 Refuse Collection 811,056 847,460 $ 964,443 $ 993,376 $ $ 993,376 $ 28,933 3.,00% Total 3420 Recycling 907,032 994,641 $ 1,219,858 $1,270,368 $ $ 1,270,368 $ 50,510 4.,14% Total 3430 Refuse Disposal .549,784 .586,109 $ 630,912 $ 646,722 $ $ 646,722 $ 15,810 2.,51% ---- Ti---�Y -6--- Object Code Suirnimary --FY2017 FY2018 FY2019 �Y2020 anager's 2020 ollar percent (Generall Fund) Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ $ $ $ $ % -Overtime % Personal Services $ $ $ $ $ % Contractual Services $72,252,179 $72,3199,285 $ 2,784,713 $72,878,716 $ 2,878,716 $ 94,003 3.380% Utilities $ $ $ $ $ % Supplies -15,692 7--72-8,92.5 $ 30,500 $ 3-1,750 $ -$ 31,750 $-1,250 4-10% Small Capital $ $ $ $ $ % Expenses $2,267,871 $2428211 $ 218151213 $2,910,466 $ $- 2,910,466 1$ 95 253 338% -6u-d--g-e-t,`S`u-m-im-a-ry---,-R'e-v-o'I-v!n-g-F-un'd-,s-*------------------------------------------------------- -FY2017 FY2018 FY2019 FY2020 anager's FY2020 5ollar percent Funding Sources Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Compost Operations Rev., Fund 448,402 $ 6.52,167 $ 793,449 $ 793,449 $ $ 793,449 $ % Minuteman Haz.Waste Rev., Fund -163,2314 $-138,286 -$ 190,000 $ 22-0,000 $ $ 2-20,000 $-30,000 15-79% *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11 -TY 20 17 FY2018 FY2019 FY2020 anager's 2020 ollar percernt Appropriation Suirnimary Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compost Operatloins IRev..IFuuirnd 543,547 778,246 $ 793,448 $ 779,396 $ $ 779,396 $(14,052) -137% -72 5,907 $ 317,272 $ $ 317,272 $ 1,365 0.,43% Compensation 264,616 66,4311 $ 31 Expenses 1.56,192 323,724 $ 193,150 $ 171,350 $ $ 171,350 $ (21,800) -11.,29% Benefits 311,511 4.5,84.5 $ 67,532 $ 67,785 $ $ 67,785 $ 253 0.,37% Debt 91,228 142,246 $ 216,859 $ 222,989 $ $ 222,989 $ 6,130 2.,83% IMlinutemain IHaz.Waste IRev..IFuind-' '170,164 149,999 190,000 $ 220,000 $ $ 220,000 $30,000 1539% ------------------------------........---------------------------------------------------- Budget Summary - AIII Funds �Y2017 FY2018 FY2019 FY2020 anager's FY2020 ollar percent Appropriation Suirnimary Actuall Actuall Appropriation Request Add/Del Mgir's Rec. Increase Increase T72-6- 5,907 $ 317,272 $ $ 317,272 $ 1,365 0.,43% Compensation 4,616 7 266,4311 $ 31 Expenses 72,594,227 $'1,901,934 $ 3,198,363 $3,301,816 $ $ 3,301,816 $ 103,453 3.,23% Benefits(Revolving Fund) 311,511 4.5,84.5 $ 67,532 $ 67,785 $ $ 67,785 $ 253 0.,37% Debt Service(Revolving $ 26,130 2.,83% go go M �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28® 2019 V-23 ire ii PulbIlic Works 3600 Water Enterprise Town of Lexington, MA Mission: 'The Wateir/Seweir Division strives to eiri the quality of life in Lexington by providing quality dirinking water, and ensuring the proper and safe discharge of our wastewater and by imaintaining our commitment to improving the infrastructure. Budget Overview: 'The Water Division budget is comprised of Water Operations, 11assachusetts Water Resources Authority (11WRA) purchases and indirect support from the General Fund. 'The Water Operations imaintains and repairs the water system that delivers water to Lexington Ihoirnes and businesses thirough .154 imiles of water imains, .1,500 fire Ihydiraints and two water toweirs that store 3.,24 million gallons of water, 'The 'Towin Ihas a thiree-block inclining irate structure to encourage water conservation. As a customer uses imoire water, the water irate for the additional units increases. Customers are billed twice per year. 'The 'Towin also sells water to the 'Towin of Bedford at the li wholesale irate plus ain administrative fee., 'The li provides water to Lexington and greater Boston. Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insuiraince and eingineeiring support) that are appropriated in the General Fund. 'The Water Enterprise Fund, therefore, reimburses the General Fund for these expenses through ain indirect cost transfer, In IFY20.19, the Water Enterprise Fund still contributes to the Otheir Post.-Eim p I oyimeint Beiriefits (OPIEB) 'Trust Fund in a funding level that matches the contributions of the General Fund. Delpairtmentali Initiatives: I., Continue with the Hydrant 114ainteinaince Program, 2. Develop educational imateirials for water conservation. I Implement a valve Ihydiraint mainteinaince airi cross connection pirogiraim., 4. Reduce the amount of Pit li iii-i and chainge out the imainual reads oin the ones that cannot be eliminated. 5. Continue to update all the water connection "paper tie cards" for GIS implementation. �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28, 2019 V-24 Program Public Works 3600 Water Enterprise Town of Lexington, MA Ptiblic Works Directolir m............................................... lkla,nager of & erafioiis p Water, Superkitendent =CirewAYCNef UtiIilty 8i i l'i n g Department Manage Assistaun- t ................ Laboreir/T ru c�k DrN'elr Heavy Eq u i p im e nt Leadirnan, OperMoir Girzder-/5`iovel ..=Lead.man L Meter Reader Operator Authoirized/Appirolpiriated Staffing FY2017 FY2018 FY2019 FY2020 Budget Budget Budget Mgr's IRec. Superintendent of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager* 0 0 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator I Leadman/Cross Connector Inspector 2 2 2 2 Heavy Equiipment Operator 4 4 4 4 Laborer-Truick Driver I I I I Department Assistant 0,2 0,2 0.2 0.2 Meter Reader/Laborer 0 21 1 0 2 In FY2019, the Utility Billing Manager shifted from Finance to be split between Water and Sewer., �FY2020 Town IManager's Preliminary Recommended IBudget & Financing Plan January 28, 2019 V-25 Pire giraim: PulbIlic Woinks 3600 Water Enterprise Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended Water operating budget is $1.1,309,438, inclusive of indirect costs. The recommended budget inflects a $572,697 or 5.,33% increase over the FY20.19 budget. 'The budget for Compensation is $785,0.10, and inflects a $13,124 or .1.,70% increase, which is due to increased costs for step increases and cost of living adjustments. 'The budget for Expenses is $508,875 which is an increase of $14,850, or 3.0.1% from FY20.19, and which is a net increase reflecting adjustments to align budgeted spending with historical experience. Debt service is recommended to decirease by $(.186,490) or -.12.74%. 'The anticipated IAWRA Assessment is $7,840,807, which is a $7.12,80.1 oir .10.,00% increase from FY20.19. 'The 114WRA will issue a pireliminairy assessiment in February; and will publish a final assessiment in June. In FY2020, it is recommended that the Water Enterprise Fund continue contributing to the Other Post.- Employment BeinefitsTrust Fund, which was initiated in FY20.18. Indirect payments to the General Fund for those costs borne by the General Fund in support of water operations are projected at $894,573, an increase of $24,740 or 2.84%. Pirogiraim lim1piroveiment Requests: Noire irequested., �FY2020 Town IManager's Preliminary (Recommended IBudget & IFinancing (Phan January 28, 2019 V-26 PIrk graim: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Summary: FY2017 FY2018 FY2019 -7Y-2020 Manager's F 200 Doll1lar Fercent Funding Sources Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy $ $ $ $ $ Enterprise Funds Retained Earnings 1311,000 731,000 $ 61,000 (61,000) 100,00% User Charges $11,556,498 $11,096,067 $ 10,402,821 $11,036,518 $ $ 11,036,518 $ 633,697 6.,09% Meter Charges $ 59,744 $ 40,296 $ 40,000 $ 40,000 $ $ 40,000 $ -% Investment Income $ 10,079 $ 13,070 $ 10,000 $ 10,000 $ $ 10,000 $ -% -FY2020 1anager, Y2020 dollar Fercent -- -7Y2017 �Y2018 FY2019 Appropriation Summary Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation 6-312,05.5 T 674,791 $ 771,886 $ 785,010 $ $ 785,010 $ 13,124 1.,70% Expenses $ 400,691 $ 383,853 $ 494,025 $ 508,875 $ $ 508,875 $ 14,850 3.01% Debt $ 1,374,696 $ 1,470,390 $ 1,463,902 $ 1,277,412 $ $ 1,277,412 $(186,490) -12.,74% MWRA $ 7,376,976 $ 7,246,531 $ 7,128,006 $ 7,840,807 $ $ 7,840,807 $ 712,801 �-10.,00%-000% OPER $ $ 9,089 $ 9,089 $ 2,761 $ $ 2,761 $ (6,328) -69.,62% Indirects $ 877,411 $ 872,458 -7Y2017 --FY2018 FY2019 -FY2020 � n iaager, FY2020 ollar Fercent Prograim Summary Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase 3610 Water Operations 2,407,441 529,034 $ 2,729,813 $ 2,571,297 $ $ 2,571,297 $(158,516) -5.,81% 3620 MWRA $ 7,376,976 $ 7,246,531 $ 7,128,006 $ 7,840,807 $ $ 7,840,807 $ 712,801 10.,00% OPER $ 9,089 $ 9,089 $ 2,761 $ $ 2,761 $ (6,328) -69.,62% Indirects $ 869,833 $ 894,573 $ 740 2.,84% -7Y2017 --FY2018 FY2019 -FY2020 1anager, FY2020 ollar Fercent Object Code Summary Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages .518,98.5 T .566,267 $ 617,392 $ 625,378 $ $ 625,378 $ 7,986 1.,29% Overtime $ 113,070 $ 108,524 $ 154,494 $ 159,632 $ $ 159,632 $ 5,138 3.,33% :�:� -----------------=�:� Personal Services T 63-2,055 �$7�674,791 $ 771,886 $ 78..5,010 $ $ 78..5,010 $ 13,124 1.70% Contractual Services $ 172,711 $ 196,907 $ 243,625 $ 253,125 $ $ 253,125 $ 9,500 3.,90% Utilities $ 12,779 $ 8,766 $ 13,500 $ 13,750 $ $ 13,750 $ 250 1.,85% Supplies $ 179,027 $ 149,055 $ 200,900 $ 206,000 $ $ 206,000 $ 5,100 2.,54% Small Capital $ 36,174 $ 29,126 $ 36,000 $ 36,000 $ $ 36,000 $ .-% Expenses $ 400,691 $ 383,853 $ 494,02..5 $ .50&,57.5 $ $ .50&,57.5 $ 14,5..50 3.01% Debt $ 1,374,696 $ 1,470,390 $ 1,463,902 $ 1,277,412 $ $ 1,277,412 $(186,490) -12.,74% MWRA $ 7,376,976 $ 7,246,531 $ 7,128,006 $ 7,840,807 $ $ 7,840,807 $ 712,801 10.,00% OPER $ $ 9, Indirects $ 877,411 $ 872, go �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 V-27 ire ii PulbIlic Works 3700 Sewer Enterprise Town of Lexington, MA Mission: 'The Wateir/Seweir Division strives to einhaince the quality of life in Lexington by providing quality dirinking water, by ensuring the proper and safe discharge of wastewater and by imaintaining our commitment to improving the infrastructure. Budget Overview: 'The Sewer Division budget is comprised of Wastewater Operations, 11assachusetts Water Resources Authority (IAWPA) purchases and indirect support from the General Fund. 'The Sewer Division imaintains the wastewater system that serves 99 percent of'Towin residences and businesses thirough 34 imiles of trunk Hines, .1.19 imiles of street Hines and 9,524 service connections. There are also tein sewage-pu im piing stations operated by the Sewer Division. The 'Towin Ihas a thiree-block inclining irate structure to encourage conservation. Customer seweir usage is determined based oin water usage over the saime period, with the exception of imeteirs dedicated to outdoor irrigation. 'The li provides wastewater treatment to Lexington and greater Boston at the Deeir Island treatment facility., Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (beinefits, insuiraince and eingineeiring support) that are appropriated in the General Fund. 'The Sewer Enterprise Fund, therefore, reimburses the General Fund for these expenses through ain indirect cost trainsfer, In IFY20.19, the Sewer Enterprise Fund still contributes to the Otheir Post.-Eim p I oyimeint Beiriefits (OPEB) 'Trust Fund in a funding level that imatclhes the contributions of the General Fund. Delpairtmentai Initiatives: I., Continue the pipe flushing pirogiraim and iroot ireirrnoval in all areas., 2. Continue to educate the public as to the costs and problems created by Inflow & Infiltration. �FY2020 Town IManager's Preliminary IRecommended IBudget & IFiinanding IPlian January 28, 2019 V-28 Ilr IIr im: Public Woirlks 3700 Sewer Enterprise Town of Lexington, MA PLN1)Cic WoAs Coirer,tor Manager of oieratdrons Sewer Superintendent Crew -IIrOief UtM' al1h "wrYg Heavy Equipment: Depertn'ent OperatorAs;s�rtant Laboirefi/Trn k,Driver . SeaTonal Laborer Authoirized/Appirolpiriated Staffing FY2017 FY2018 FY2019 FY2020 Budget Budget Budget Mgr's IRec. Suipt, of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager* 0 0 0,5 0,5 Crew Chief I I I I Heavy Equipment Operator 2 2 2 2 Department Assistant 0,2 0,2 0,2 0,2 Seasonal Assistant 0,4 0,4 0,4 0,4 Seasonal Laborer 0,3 0,3 0,3 0,3 c *In FY2019, the Utility Billing Manager shifted from Finance to be split between Water and Sewer, FV2020 Town IManager's Preliminary Recommended IOudget & Financing IPlan January 28, 2019 V-29 Pire giraim: PulbIlic Woinks 3700 Sewer Enterprise Town of Lexington, MA Budget Recommendations: The FY2020 recommended Sewer operating budget, inclusive of indirect costs, is $10,720,695, a $827,885 or 8.,37% increase over the FY20.19 budget. The budget for Compensation is $355,6.14 and inflects a $(3,698) or .-.1.,03% decrease, which is net change pirimairily due to turnover of staff, offset by the cost of step increases and cost of living adjustments. The budget for Expenses is $432,950, an increase of $24,800 or 6.,08%, which is a net increase reflecting adjustments to align budgeted spending with historical experience, as well as a $9,000 increase in electricity to inflect the new contract. Debt service is recommended to increase by $50,752 or 4.22%. The anticipated IAWRA Assessment is $8,143,277, which is a $740,298 oir .10.,00% increase from FY20.19. The 114WRA will issue a preliminary assessiment in February; and will publish a final assessiment in June. In FY2020, it is recommended that the Sewer Enterprise Fund continue contributing to the Otheir Post.- Employment Beinefits 'Trust Fund, which was initiated in FY20.18. Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer operations are projected at $532,094, an increase of $.16,8.14 or 3.26%. Pirogiraim lim1piroveiment Requests: Noire irequested., �FY2020 Town IManager's Preliminary (Recommended IBudget & IFinancing (Phan January 28, 2019 V-30 Irk r I W Public Works 3700 Sewer Enterprise Town of Lexington, MA Budget Summary: Funding Sources F 20 17 FY201� FY2019 F�°� � Manager's FY2020 Dollllar Ferce nt Actu all Actu all Estimate projected Add/Del projected Increase Increase Tax Levy $ $ $ $ $ $ $ Enterprise Funds Retained Earnings $ _ $ _ $ _ $ _ $ _ $ _ $ User Charges $ 8,774,287 $ 9,3.57,.582 $ 9,.5'29,810 $10,3.57,69.5 $ - $ 10,3.57,69.5 $ 8'27,$$.5 $,69% Connection Fees $ 2,784 $ 1,'27.5 $ - $j'-j1 Investment Income $ 13,.531 $ 13,89.5 $ 8,000 $ 8,000 $ - $ 8,000 $ -% Fees$ Charges $ 424,3$.5 $ 3$6,42.5 $ 3.5.5,000 $ 3.5.5,000 $ - $ 3.5.5,000 $ -% Appropriation Summary F 20 17 F 2018 FY2019 F�°� � ��irn���r°� F�°� � ��Illl�r p�r0�rnt Actu all Actu all Appropriation Request Add/Del Mgr's Rec. Increase Increase '261,603 $ '230,7.57 $ 3.59,31'2 $ 3.5.5,614 $ - $ 3.5.5,614 $ (3,69$) 1..03% Compensation T Expenses $ 348,0.58 $ 32.5,482 $ 408,1.50 $ 432,9.50 $ - $ 432,9.50 $ 24,800 6,08% Debt $ 937,922 $ 1,033,672 $ 1,203,004 $ 1,2.53,7.56 $ - $ 1,2.53,7.56 $ 50,7.52 4,22% MVVRA $ 7,26.5,870 $ 7,402,979 $ 7,402,979 $ 8,143,277 $ - $ 8,143,277 $ 740,298 10,00% OPER $ - $ 4,0$.5 $ 4,0$.5 $ 3,004 $ - $ 3,004 $ (1,081) -26,46% Indirects $ 503,$9$ $ 546,827 pir��rirrauairrairrary F�° 'Il7 F�° 'IlE� FY2019F�° � irngr° F�° 5oIlllr pr0rnt Actu all Actu all Appropriation Request Add/Del Mgr's Rec. Increase Increase 3710 Sewer Enterprise $ 1,.547,.582 $ 1,.589,911 $ 1,970,466 $ 2,042,320 $ - $ 2,042,320 $ 71,$.54 3,6.5% 3720- MWRA $ 7,26.5,870 $ 7,402,979 $ 7,402,979 $ 8,143,277 $ - $ 8,143,277 $ 740,298 10,00% OPER $ - $ 4,0$.5 $ 4,0$.5 $ 3,004 $ - $ 31004 $ (1,081) -26,46% Indirects $ 503,$9$ $ 546,$'27 $ 51.5,280 $ 53'2,094 $ - $ 532,094 $ 16,814 Object Code Summary FY20 17 F 2018 FY2019 F�°� � ��irn���r°� F�°� � ��Illl�r p�r0�rnt Actu all Actu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages T-7211,592 $ 197,.566 $ 288,101 $ 282,03.5 $ - $ 282,03.5 $ (6,066) -2,11% Overtime $ 50,010 $ 33,191 $ 71,211 $ 73,.579 $ - $ 73,.579 $ '2,368 3,33% Personal Services $-261,603 $ 230,7..57 $ 3..59,312 $ 3..5..5,614 $ - $ 3..5..5,614 $ (3,698) -1.03% Contractual Services $ 124,820 $ 137,921 $ 180,900 $ 189,400 $ - $ 189,400 $ 8,.500 4,70% Utilities $ 121,894 $ 112,800 $ 118,000 $ 127,300 $ - $ 127,300 $ 9,300 7,$$% Supplies $ 93,690 $ 61,737 $ 9.5,2.50 $ 102,2.50 $ - $ 102,2.50 $ 7,000 7,3.5% Small Capital $ 7,6.5.5 $ 13,02.5 $ 14,000 $ 14,000 $ - $ 14,000 $ -% Expenses $ 348,058 $ 32..5,4&2 $ 408,1.50 $ 432,950 $ - $ 432,950 $ 24,800 6.08% Debt $ 937,922 $ 1,033,672 $ 1,203,004 $ 1,2.53,7.56 $ - $ 1,2.53,7.56 $ 50,7.52 4,22% MWRA $ 7,26.5,870 $ 7,402,979 $ 7,402,979 $ 8,143,277 $ - $ 8,143,277 $ 740,298 10,00% OPER $ - $ 4,0$.5 Indirects $ 503,898 $ 546,$'27 ® // FV2020 Town IManager's (Preliminary Recommended Fudget & (Financing IPlIan January 28, 2019 V-31 This PageIntentionally Left Ean% 0 � ° \ . \�» »� 3 �4\/\ o% <1° - � ƒ \ , . <\~ \ \ \ \ , \ . � « � 2 � : « y� fAR, y ^ \\){ » Section VI: Program 4000: Public Safety This section includes detailed information about the FY20.19 Operating Budget & Financing Plain for public safety., It iincludes:: 0 4.100 Law Enforcement VI-3 0 4200 Fire & Rescue VI-8 �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFinancing IPlian January 28® 2019 VI-1 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Pire giraim: PulbIlic Safety 4100 ILaw Enforcement Town of Lexington, MA Mission: 'The Lexington Police Department provides public safety services to einhaince the quality of life in Lexington. A teaim of dedicated police officers® defectives® dispatchers and support staff work in a coordinated imairrirreir to effectively intervene in emergencies, promote traffic safety® suppress crime, reduce fear and deliver services to the community through a variety of prevention, problem solving and law enforcement pirogiraims., Budget Overview: 'The Police Department is comprised of seven divisioins:: Administration, Patrol and E info irceim eint, 'Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards., In FY20.16® the Police Department irespoirrded to .15,066 calls for service with 466 crimes investigated. 'The Administration division is comprised of .1.1 fall-tier e and 4 pairt-tiere employees iincludiing:: the Chief and two Captains who oversee administrative and operational functions including budget® planning, training, peirsoininel administration, public affairs and policy development" four Lieutenants who each lead a woirkgiroup consisting of patrol officers® dispatcheirs and a Sergeant providing 24/7 policing services" ain administrative Sergeant who tends to the accreditation pirogiraim as well as detail assignments and event plaininiing® ain office imairrageir and cleirk who Ihairrdle records management, accounting and payroll® 6 cadets who provide administrative suppoirt® and a imeclhairric who purchases, equips and imaintains the vehicle fleet and otheir specialized equipment. 'The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants) respoinsible for irespoinding to a variety of critical froint-line services 24/7 including intervening in emergencies, promoting crime prevention and traffic safety as well as suppressing cirime., TheTraffic Bureau Ihas oine supervisor who oversees the Parking Enforcement Officer (PEO)® oine account cleirk and eight parking lot attendants. Ileteir and parking enforcement in Lexington Center is doine by the PEO while the parking lot attendants imairrage the public/peirmit parking lot oin 11eiriaim Street., The 'Traffic Bureau supervisor also imairrages the school crossing guaird pirogiraim., 'The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant Prosecutor and oversees six detectives irespoinsible for investigation and prevention iincludiing:: two imajoir case detectives® a faimily services detective® a inaircotics/vice investigator® a Community Resource Officer (CRO) and a School Resource Officer (SRO)., 'The Dispatch division is comprised of urine civilian dispatcheirs irespoinsible for directing the proper resources to over .15,000 service calls that require a police® fire or imedical unit irespoirrse, 'The Animal Control division entered into ain agreement to share a full-flime Animal Control Officer (ACO) with the 'Towin of Bedford in October, 20.15 with 70%, or 27 Ihouirs per week allocated to Lexington. The ACO is ain employee of the 'Towin of Bedford® but will continue to work collaboiratively with the Lexington Board of Health iregairding animal related Ihealth issues., 'The School Crossing guaird pirogiraim Ihas .17 pairt-turns civilian imeimbeirs who cover .14 school crossings during the school year, �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28® 2019 VI-3 Program PulbIlic Safety 4100 ILaw Enforcement Town of Lexington, MA Delpairtmentali Initiatives: I., Finalize desigin and implement a system for Ihiring, promoting and taking disciplinary actions upon approval by the Annual 'Towin Meeting to remove the Department from Civil Service,, 2., Begin desigin phase and obtain funding to construct a new police station and improvements to Hartwell Avenue outdoor firing irainge" 1 I Focus on training for patrol staff given that 50% of our patrol officers Ihave 5--yeairs experience or less® 4., With 6-8 patrol vacancies expected in FY20:I9-20® continue to pursue full-staffing., Chm f 01 PfjIiK-P Offico Manaiper captmm 01'opcKahom P ta m 0 Arknwimirphon r ............... I...............I............. ............... " I �Ej T I leml A Detec Depajon Pa IM............101., bpalom Flojikiing Detearve,Seige-aim Pros'e-cutror Day NOrcA('Wkem— Car&fal 000obvP AswMaM MapCases -----------------1 Parkng LeA NigM RAml — mecharme getedrve FminiiV,r semcos ............................... DOerkkvp ...................... FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPlIan January 28® 2019 VI-4 Program Public Safety 4100 ILaw Enforcement Town of Lexington, MA Authorized/Appropriated Staffing: IFY2017 FY2018 FY2019 FY2020 Budget Budget Budget Mgr's IRec. Chief I I I I Captain of Operations I I I I Captain of Administration I I I I Administrative Sergeant I I I I Lieutenants (Patrol) 4 4 4 4 _Sergeants(Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant(Detective) I I I I Sergeant(Detective-P rosecutoj7)——I I I I Detectives; Major Case 2 2 2 2 Family Services Detective I I I I School Resouirce Officer I I I I Community Resouirce Officer I I I I Narcotics/Vice Detective I I I I Cadets - 6 part-time 2.04 2.04 3.06 3.06 Parking Enforcement Officer I I I I Dispatcher 9 9 9 9 Office Manager I I I I Traffic Buireaui Supervisor I I I I Department Assistant I I I I Department Accouint Assistant I I I I Mechanic I I I I Animal Control - I part-time — Parking Parking Lot Attendants - 8 part-time 2.81 2.81 2.81 2.81 Crossing Guiards- 17 part-time 3.48 3.48 jj 3.69 "3.69 50 Officers 50 Officers 50 Officers 50 Officers Overall stiff changes from Fl 2017 to F�202Q: FY2017 -Animal Control (27 houirs/week) contracted service from the Town of Bedford FY2019 -Authorized cadet strength increased from 4 to 6 (18 houirs per week) FY2019 - 17th Crossing Guiard position added; fuinded by Facilities for FY2019 & FY2020 FY2020 Town IManager's Preliminary Recommended 18udget & Financing Plan January 28® 2019 VI-5 Program PulbIlic Safety 4100 ILaw Enforcement Town of Lexington, MA Budget Recommendations: The FY2020 recommended Police Department budget is $7,592,082 which is a $345,516 or 4.,77% increase from the FY20.19 budget. The budget for Compensation is $6,658,382 and reflects an increase of $337,57.1 or 5.,34%, which incorporates the step and cost of living increases from a newly signed contract with the Lexington Police Association (patrol officers and detectives) which extends from July 20.18 through June 30® 202.1., FY2020 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30® 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Manager's budget., The budget for Expenses is $933,700 and reflects an increase of $7,945 or 0.,86%, which is a net change with additional costs for cruiser equipment, telephone and software service contracts® as well as additional professional development costs offset by reduced radio mainteinaince costs and repair of the Redeemer parking lot., Pirogiraim lim1piroveiment Requests: Noire requested., �FY2020 Town IManager's Preliminary IRecommended IBudget & IFinancing IPllan January 28® 2019 VI-6 Pirogirarn: Public Safety 4100 ILaw Enforcement Town of Lexington, MA Budget Summary Funding Sources FY2017 FY2018 FY2019 --FY2020 Manager's F 200 Doll1lar Percent Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Tax Levy -6,150,5317 $ 7,218,189 $ 6,591,016 $ 6,933,682 $ $6,933,682 $ 342,666 5.,20% Fees&Charges Fees $ 100,103 $ 110,793 $ 96,650 $ 97,500 $ $ 97,500 $ 850 0.,88% Fines&Forfeitures $ 214,300 $ 208,800 $ 216,000 $ 246,000 $ $ 246,000 $ 30,000 13.,89% Licenses&Permits $ 3,300 $ 2,925 $ 2,800 $ 2,800 $ $ 2,800 $ -% Paring Meter Fund* $ 3119,87.5 T 340,100 -7Y - --Y202a 0 nager's Y 202 0 l5ollar ercent Appropriation Suirnimary --TY2017 2018 FY2019 � Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation** .5,966,676 6,994,260 $ 6,320,811 $ 6,658,382 $ $6,658,382 $ 337,571 5.,34% Expenses 821,4319 886,547 $ 925,755 $ 933,700 $ $ 933,700 $ 7,945 0.,86% - Prograirn Su �Yirnimary -�Y2017 2018 FY2019 FY2020 Manager's FY2020 l5ollar percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 4110 Police Administration T 1,309,2314 7 1,958,766 $ 1,490,610 $ 1,542,299 $ $ 1,542,299 $ 51,689 3.,47% Total 4120 Patrol&Enforcement $ 3,381f317 $ 3f873f319 $ 3f567f389 $ 3,749,.547 $ $3f749f547 $ 182f158 5.,11% Total 4130 Traffic Bureau $ 387f139 $ 437,6.59 $ 474,761 $ 458f232 $ $ 458f232 $ (16f529) -3.,48% Total 4140 Investigations $ 826f049 $ 758f414 $ 817f448 $ 901f178 $ $ 901f178 $ $3,730 10.,24% Total 4150 Dispatch $ 678f684 $ 646f881 $ 684f363 $ 725f679 $ $ 725f679 $ 41,316 6.,04% Total 4160 Animal Control $ 58f598 $ 61f002 $ 6'1,666 $ 65f818 $ $ 65f818 $ 3f 152 5.,03% --FY2020 ll�anager's Y2020 l5ollar percent Object Code Suirnimary FY2017 FY2018 FY2019 Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages 4f8.5.5f7l.5 7 .5f6l9f803 $ 5,49.5,7.5.5 $ 5f793f832 $ $5f793f832 $ 298f077 5.,42% Overtime $ 1,110,961 $ 1f374f458 $ 825f056 $ $64,.5.50 $ $ $64,.5.50 $ 39,494 4.,79% �:------------=� Personal Services" $ ..5,966,676 $ 6,994,260 $ 6,320,811 $ 6,658,382 $ $6,658,382 $ 337,571 ..5.34% Contractual Services $ 325f201 $ 399f320 $ 400f625 $ 385f230 $ $ 385f230 $ (15f395) -3.,84% Utilities $ 85f397 $ 98f979 $ 118f160 $ 133,7.5.5 $ $ 133,7.5.5 $ 15f595 13.,20% Supplies $ 174,.586 $ 185f615 $ 180,.576 $ 183f321 $ $ 183f321 $ '1,74.5 1.,52% Small Capital Expenses go The Parking Meter Fund revenue reflects transfers from the Fund to the General Fund rather than actual revenue from parking permits,Depot square lot fees,and meter revenue. **Due to the timing from settlement of employee contracts,FY2018 reflects$584,507 in Salaries&Wages and$147,933 in Overtime from hours worked in prior fiscal years. �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 VI-7 Pire giraim: PulbIlic Safety 4200 IFire & �Rescue Town of Lexington, MA Mission: 'The Lexington Fire & Rescue Department protects the people® Ihomes and businesses in our community firom tire® imedical emergencies, Ihazairdous it ateirial incidents and natuiral disasters. This is accomplished thirough public education, safety codemainageiment and eimeirgeincy irespoirrse, Budget Oveirview: 'The Fire & Rescue Department is comprised of five divisioins:: Administration, Fire Prevention, Fire Suppression, Emergency Iledical Services and Emergency lainageiment., • Administration is irespoinsible for developing policies and procedures, training, inventory control® financial and budgetary oversight, and imairraging the day-to-day operations of the Department. • Fire Prevention is irespoinsible for fire code enforcement activities® public education, plain review® peirmit application and approval, flaimimable/coimbustible liquid storage approval and regulatory enforcement of blasting applications and permits. • Fire Suppression is staffed 24/7® operating out of two stations and irespoinding to eimeirgeincy calls iincludiing:: fire suppression, imotoir vehicle accidents® imedical emergencies, Ihazairdous imateirial respoirrses® and other eimeirgeincy incidents. • Emergency Iledical Services operates in conjunction with the Fire Suppression division® staffing oine ambulance 24/7 at the Advanced Life Support (ALS) level, and a second ambulance operating at the AILS level from 8:00 All loinday through 8:00 All Saturday® and available over the weekend through cross-staffing whein the ladder truck is available., 'These vehicles irespoirrd to over 2,500 calls for assistaince annually. • Emergency Ilainageiment is irespoinsible for communications with the Federal Emergency lainageiment Agency (FEli and the Ilassachusetts Emergency lainageiment Agency (Illi as well as reviewing and commenting oin inuimeirousTowin-wide eimeirgeincy operation plains., 'The Chief serves as the Emergency lainageiment Director and the department's administrative staff serves as support to this division. Delpairtmentali Initiatives: I., Implement additional imodules of to Public Safety Software (inventory; vehicle mainteinaince). 2. Training to imeet inew OSHA regulations pertaining to fire departments-, I Develop ain improved employee recruitment process to addiress diversity and retention. 4. Continue work oin inew fire Iheadquairteirs., �FY2020 Town IManager's Preliminary IRecommended IBudget & IFiinanding IPlian January 28® 2019 VI-8 4200 ,� Ire Ir im: Public Town of Lexington, MA Fire hlef b1, .......... Assistant Assistant Fire Ihie Pias Chief Oiff[ce, Manager, frzmin rvv,(EMS O eratons)fPireVerit'6n triift CnmlIrnairICer Erre Preolentioin, Captain Rrer hrmpe t r Asso.s ant(PT) :on:11�p rrry Officer Lieutenant (3,per shift) FiA�: Fit��f -rs 'f TfParsri,iedi 2 s ifts @ i(1shiftIift 1 i,� �rifa Authoirized/Appirolpiriated Staffing FY2017 FY2018 FY2019 IFY2020 tudgt tudgt tudgt Mgr's Rec. Hire Chief I I I I Assistant IFiire Chief 2 2 2 2 Office IManager I I I I Hire 'Inspector I I I I Hire Captaiins 4 4 4 4 Hire Lieutenants 12 12 12 12 Fiirefiighters/IParamediics* 42 42 44 44 IFiin'� IPn'�v�rltiictrl A,ssiist�rlt 0„�6 0„�6 0„�6 0„�6 .The FY2019 budget included funding for 2 new Firefighter/Paramedics, to be hired January 1, 2019, FV2020 Town IManager's Preliminary Recommended IBudget & Financing IPlIan January 28® 2019 VI-9 Pirogiraim: PulbIlic Safety 4200 IFire & �Rescue Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended Fire Department budget is $7,064,284., The recommended budget is a $1.13,574 or .1.,63% increase firom the FY20.19 budget. 'The recommended budget for Compensation is $6,40.1,4.15, and ireflects an increase of $48,264 or 0.,76% from the FY20.19 budget® for contractually obligated step increases and cost of living adjustments, as well as the fall-yeah costs for a pirogiraim improvement from FY20.19 to Ihilre two additional staff in January 20.19 to allow both ambulances to be staffed 24 Ihours a day® 7 days a week., FY2020 Compensation does Inot include any estimate of prospective cost of living increases for contracts expiring on or before June 30® 20.19., Funds for prospective increases aire captured in the Salary Adjustment account within the 'Towin Manager's budget., 'The budget for Expenses is $662,869 and ireflects a Inet increase of $65,310 or .10.,93%, which is due to a oine-flime pirogiraim improvement of $85,000 for the replacement of protective clothing for firefighters., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Protective Clothing $ 85,000 $ $ 85,000 $ 85,000 $ $ 85,000 $ �FY2020 Town IManager's Preliminary IRecommended Fudge t & IFinancing IPllan January 28® 2019 VI-10 Pirogirarn: Public Safety 4200 IFire & �Rescue Town of Lexington, MA Budget Summary FY2017 FY2018 FY2019 --�Y-2020 Manager's FY2020 DoIlIlar Percent Funding Sources Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy 74,7.56,242 T.5,540,43131 $ 5,519,035 $5,550,609 $ 85,000 $ 5,635,609 $ 116,574 2.,11% Fees&Charges Ambulance Fees $ 1,339,930 $ 1,354,252 $ 1,340,000 $ 1,340,000 $ $ 1,340,000 $ -% Fire Department Fees $ 41,325 $ 43,725 $ 46,675 $ 43,675 $ $ 43,675 $ (3,000) 0 "'0 1 Licenses&Permits T .52,64.5 $ 41,040 $ 45,000 $ 45,000 $ $ 45,000 $ -0/0 ® go ME=M=am ffm Appropriation Suirnimary FY2017 Y2018 FYW19 Y2020 anager's FY2020 5ollar Fercent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation* T.5,697,6.59 $6,4931,749 $ 6,353,151 $6,401,415 $ $ 6,401,415 $ 48,264 0.,76% 59 Expenses $ 492,484 $ 48.5,701 $$ 597,559 $ 577,869 $ 85,000 $ 662,869 $ 65,310 10.,93% ------ --- - Prograirn SuTin irnimary FY2017 Y2018 FY2019 FY2020 aager's FY2020 6ollar Fercent Attu all Attu all _AppMpriation _aMuest Add/Dell r° Rec. Increase Increase 7- Total 4210 Fire Administration $ 41.5,458 $ 4319,3114 $ 504,510 $ 490,486 $ $ 490,486 $ (14,024) 2.78% Total 4220 Fire Prevention $ 236,495 $ 224,466 $ 231,269 $ 221,101 $ $ 221,101 $ (10,168) -4.,40% Total 4320 Fire Suppression $5,379,925 $6,148,256 $ 6,040,731 $6,072,197 $ 85,000 $ 6,157,197 $ 116,466 1.,93% Total 4240 Emergency Medical $ 154,113 $ 163,236 $ 168,200 $ 189,500 $ $ 189,500 $ 21,300 12.,66% Services Total 4250 Emergency $ 4,152 $ 4,177 $ 6,000 $ 6,000 $ $ 6,000 $ -% Management Ti--�Y F Object Code Suirnimary -TY2017 Y2018 FY2019 FY2020 anager's 2020 5ollar ercent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages* T4,689,748 7.5,102,684 $ 5,443,151 $5,491,415 $ $ 5,491,415 $ 48,264 0.,89% Overtime* $ 1,007,910 $ 1,391,065 $ 910,000 $ 910,000 $ $ 910,000 $ -% -------------=I-------------= ---------------= -------------- Personal Services $5,697,659 $6,493,749 $ 6,353,151 $6,401,41.5 $ $ 6,401,41.5 $ 48,264 0.76% Contractual Services $ 256,838 $ 274,317 $ 307,000 $ 294,300 $ $ 294,300 $ (12,700) -4.,14% Utilities 311,624 7 43,567 $ 52,359 $ 61,569 $ $ 61,569 $ 9,210 17.,59% Supplies $ 176,131 $ 155,676 $ 172,200 $ 191,000 $ 85,000 $ 276,000 $ 103,800 60.,28% Small Capital $ Expenses $ go 'Due to the timing from settlement of an employee contract FY2018 reflects$177598 in Salaries&Wages and$43,562 in Overtime from hours worked in FY2017. �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 VI-11 This PageIntentionally Left Ean% 0 � ° \ . \�» »� 3 �4\/\ o% <1° - � ƒ \ , . <\~ \ \ \ \ , \ . � « � 2 � : « y� fAR, y ^ \\){ » Section V11,., Program 5000: Culture & Recreation This section includes detailed information about the FY2020 Operating Budget & Financing Plain for culture & irecireation services. It iincludes:: 0 5.100 Cary Memorial Libirairy VII-2 0 5200 Recreation and Community Programs VII-7 �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFinancing IPlian January 28® 2019 V11-1 Pire giraim: Culltuire & Recireation 5100 Cary Memorial Library Town of Lexington, MA Mission: The Cary 11eirnoirial Libirairy's emission is to ignite curiosity, engage iminds, and connect our community. Budget Oveirview: Cary 11eirnoirial Libirairy is comprised of thiree divisions:: Administration and General Services, Adult Services, and Youth Services. • Administration and General Services includes the administrative staff as well as the supply, equipment, and Iii inuteimain Libirairy Network ireeimbeirship costs., • Adult Services includes all adult library, technology, and bibliographic services staff as well as adult, teen, and audiovisual materials. • Youth Services includes all children's library staff and also includes library imateirials for children., Delpairtmentali Initiatives: Our Guiding Principles I., Books, information, and so imuclh it oire:: We continue our 150-year-loing tradition of providing books and other imateirials that inflect the needs and interests of Lexington iresidents., Though imuclh has changed since our doors first opened in .1869, our essential function ireirmains the saime .- to bring the world of information and ideas to you., 2. At the intersection of learning, making, and play:: In irecent years, educational iresearclh Ihas increasingly shown that we learn best through experience .- by making imistakes and trying again., In furthering this effort, we are expanding these types of learning opportunities, giving you imoire chances to build, create, and play., I A place that works for everyone:: We value the iriclh diversity of our community; and our commitment to equitable service for all is unwavering., Efforts to identify and ireirnove barriers to access acre ongoing .- we acre a work in progress. 4. With opportunities for Ihurnairr connection:: In a world where technology is ever-present, we are committed to fostering Ihurnairr interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends., Other times it takes the shape of an elaborate event with community pairtneirs and Ihurrdireds of guests., Large and simall, these moments, shared aimoing neighbors, strengthen the social fabric of Lexington. 5. A future as vibrant as our past:: With imoire than a half million visitoirs each year, Cary Libirairy is a cherished community asset and a source of civic piride. Stewardship of this iresouirce requires equal attention to preservation and transformation. �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28, 2019 VII-2 Pire giraim: Cultuire & Recireation 5100 Cary Memorial Library Town of Lexington, MA hpimy TD Upfl-.ro .................................. kmmtan M Hond I .................... ............................ry Offic'e Manager MZCj&YODUw IC fano j Ij a ............................. ....................... .. .............................. ..................................... ................................... I lk"Pri"Imn H Dnan I --------------- -------------------- .......................... II "Ine.M"Ir ihrwy Msochna ---------------------------- - ----------------------— ............... Library Wd ............ .. ......................... Aft � ff In "I........... ......... ............... ........... Authoirized/Appirolpiriated Staffing: FY2017 FY2018 FY2019 IFY2020 Budget Budget Budget Igr® Rec. Library Director 1..0 1..0 1..0 TO Assistant Director/Head of Technology 1..0 1..0 1..0 1..0 6—ffice imanager I.T——1..0 1..0 1..0 TH—eadof Adult Services— 1..0 1..0 1..0 1..0 IHead of Youth Services 1..0 1..0 1..0 1..0 Librarians 10.0 9.9 10.0 10.0 Library Associates 6..0 6..0 7..0 7..0 Library Technicians* 113 11A 3A 15 Library Technician H* 7..0 7..0 Adult IPages 1.6 1.6 1.6 1.6 St—udent IPages 0.6 0.6 0.6 0.6 itutes d ded As Weeded *In FY2019, a new title of Technician 11 was added via a change to the collective bargaining contract with the Librarians. Staff were reclassified as appropriate. In addition, a Program Improvement in FY2020 added hours to cover the Teen Room, resulting in an increase of 0.3&FTE. **FY201 8 reflects a correction in FTE value, and does not reflect a net decrease to staffing. �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing (Phan January 2S® 2019 V11-3 Program Culltuire & Recreation 5100 Cary Memorial Library Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended General Fund Library budget is $2,848,949, which is a $256,495 or 9.,89% increase from the FY20.19 budget., 'The General Fund operating budget for Compensation is $2,337,652, and reflects a $2.14,343, or .10.,09% increase, which incorporates the step and cost of living increases from a newly signed contract with the librarian union which extends from July 20.17 through June 30® 2020, It also includes $34,517 to increase hours for Youth Services in response to increasing demand, particularly in the inew 'Teein Space., 'The General Fund operating budget for Expenses is $5.1.1,297 and reflects a $42,152 or 8.,98% increase, which is pidimairily driven by increases for supplies and imateirials, contractual services, subscription fees for the Kinuteimain Library Network® and also reflects an investment of $3,000 to support additional employee travel to professional development conferences., 'To Iretailn certification by the Massachusetts Board of Library Commissioners, the Library imust expend the equivalent of .13 percent of its annual Imulnicipal appropriation on Imateirials, Prior to FY20.16® the 'Towin's appropriation had been less than one-half of this required amount, with the balance coming from the Library Foundation and Friends of the Library., In FY20.16® the 'Towin approved a pirogiraim improvement request that substantially closed this funding gap., The FY2020 imateirials budget from Imulnicipal sources is $305,333, which equals approximately .1.1% of the annual Imulnicipal appropriation., 'The balance of funds needed to achieve the .13% requirement are provided by the CIAL Foundation and Friends of CIAL, Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Additional 14 hours/week for $ 20,517 $ 297 $ 20,814 $ 20,517 $ 297 $ 20,814 $ Youth Services Additional Substitute Hours $ 14,000 $ 203 $ 14,203) $ 14,000 $ 203 $ 14,203 $ Additional PT Adult—page —$ 9,697 —$ 141 $ 9,838 $ $ $ $ 9,838 ...............S] — �FY2020 Town IManager's Preliminary (Recommended IBudget & Financing (Phan January 28® 2019 V11-4 PIrk graim: Culture & Recreation 5100 Cary Memorial Library Town of Lexington, MA Budget Summary i- Funding Sources T —FY2017 Y2018 FY2019 Y2020 anager's F 200 C�ollar percent I Actuall Actuall Estimate Projected Add/Del Projected Increase Increase 59 2 Tax Levy �2,485 $,004 -��2,471,882 $ 2,'59 ,454 1,$14,431 -$ 314,517 $�2,848,949 '1.56,49.5 9.890% Appropriation Su irnimary —FY2017 FY2018 FY2019 F 202 anager's F 200 Dollar P Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase 1.r:=te Compensation* $ '1,0$'1,'1$3 -i-72—,040,02.5 $ 2,123,309 $ 2,303,135 314,517 '1,337,6.5'1 '114,343 Expenses 402,721 $ 4-311,857 $ 469,145 $ 511,297 $ 4'2,1.5'2 8.,98% Prograirn Suirnimary --FY2017 FY2018 FY2019 F 202 anager's FY2020 Dollar Percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 5110 Admin.,&General $ 469,740 $ 470,441 $ 497,381 $ 541,461 $ $ 541,461 $ 44,080 $..$6% Services Total 5120 Adult Services $ 1,476,277 $ 1,455,016 $ 1,383,045 $ 1,502,058 $ Total 5130 Youth Services $ 538,987 $ 546,426 $ $ 805,430 $ 93,402 13.,12% Object Code Su irnimT ary —FY2017 Y2018 FY2019 FY2020 anager's FY2020 Ilar Fercent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages* 2,012,8231 1,986,944 $ 2,066,730 $ 2,243,088 314,517 $�2,277,605 $ '210,875 10.200% Overtime(Sunday Premium) $ 49,460 $ 53f081 $ 56,.579 $ 60f047 $ $ 60f047 $ 3f468 6.,13% Personal Services $ 2,082,283 $ 2,040,02.5 21123,309 $ 2,303,135 $ 34,517 $ 2,337,652 $ 214,343 10.09% Contractual Services $ 93f538 $ 102f352 $ 123f552 $ 150f840 $ $ 1 '17,.... Utilities $ 8f438 $ 7,347 $ 9f200 $ 8f200 $ $ Supplies $ 257f481 $ 282f069 $ 295f393 $ 312,257 $ Small Capital $ 43f264 $ 40f089 $ 41,000 zp 40f000 Expenses $ 402,721 $ 431,8.57 —469,14..5 $ ..511,297 $ go 9 go *The IFY2019 budget for Cornpensaflon was buflt usMg IFY2017 rates for the Ubradan contract. Wirth the recent setHernent of the contract,the IFY2020 request refllects the updated contractual obHgaflons through June 30,2020. �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 VII-5 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� ire it Culltuire & Recreation 5200 �Recreation & Community lPrograms Town of Lexington, MA Mission: 'The Department of Recreation and Community Programs strives to provide affordable, quality pirogiraims imeeting the ineeds of the community. The Department is committed to providing active and passive leisure opportunities that are educational, fuin and life-einiriching., 'The Department promotes participation by all Lexington residents in safe, accessible and well-imaintained facilities., Budget Overview: 'The Department operates as ain Enterprise Fund wheireby pirogiraim and facility fees are anticipated to cover the direct cost of operations. As such, the operating budget it increase or decrease year to year to it chainges in einirollimeint and facility use demands. In 20.15, the Recreation Department was reorganized and ireirrairned the Department of Recreation and Community Programs. The Director of Recreation and Community Programs, thirough the Recreation Committee, sets pirogiraim fees with the approval of the Board of Selectmen. 'The operating budget supports staff who imainage and deliver pirogiraims aloing with the supplies ineeded to operate those pirogiraims., 'The Enterprise Fund is comprised of four divisions., Recreation, Pine 11eadows Golf Club Community Center and inewly formed Administrative Division. 'The Administrative Division Ihas beein created to improve the administrative ineeds associated with the business aspects within the Recreation, Pine 11eadows and Coirnimunib/ Center operations. Pirogirairn revenues (Recreation, Pine Ileadows Golf Club and Lexington Community Center) also Iholp fund Capital Improvement Projects and ireiimbuirse the General Fund for Recreation- related 'Towin expenses. In FY2020, the Department is contributing $269,68.1 to the General Fund to cover the costs of employee beinefits and indirect services funded in the General Fund that support the Department's Recreation and Pine 11eadows Golf Course Divisions. 'The Department offers a wide variety of leisure, socialization and recreational opportunities for individuals of all ages and abilities., Staff plain, schedule and coordinate pirogiraims, activities and special events and trips using facilities that include the Lexington Coirnimunib/ Center, the Public Schools, neighborhood parks and playgrounds, teininis and basketball courts, playing fields, the Irving H., 11abee Pool Complex, the Old Reservoir, Pine Ileadows Golf Club, the Jack Eddisoin 11eirnoirial Bikeway, 'Teiresa & Robeirta Lee Fitness- Nature Path, ACROSS Lexington and otheir hilking/inatuire trails. Delpairtmentali Initiatives: I., Pursue and Obtain Parks & Open Space opportunities to incirease the community resource inventory of playing fields and pocket parks. 2. Expand Community Center opportunities by creating ain effective caimpus.-wide planning, scheduling and communication plain airnoingst the LCC, Lexington Children's Place and Scottish Rite lim., I Continue sponsoring quarterly stakeholders meetings with towin and coirnimunity-wide service organizations that offer educational, social, cultural, and active and passive opportunities to the citizens of Lexington. 4. Continue to use the Work Plain as outlined in the Recreation and Community Programs Department's 20.14-20.16 Strategic Plain for department planning, including the implementation of the 20.17 Recreation Facilities ADA Compliance Study recommendations as capital outlay and budget allows., 5. Develop a plain for instituting ain ID rneirnbeirship systeirn for use by participants at all Recreation and Community Programs Department pirogiraims and facilities., 6. Research potential local, state and federal giraints that could assist with pirogiraim costs and capital improvement projects., 7. Develop ain operational and fiscal plain to implement a CoirnimunityTheirapeutic Recreation Pirogirairn., FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPlian January 28, 2019 VII-7 Cdr balm: Cultuire & Recreation 5200 �Recreation & Community Programs Town of Lexington, MA i"drr d•�r �ws.,ort;far°o °�;� ~ ¢ �4iu. s Iron Mc n,�.,nnnnnnnnn �•ir.;e�ar�ar�' of Rocm,,Alun AsfWr,tlMa 1g. (C Ie.rk;pBdrwNa lir;;.r;;rrr`r�w irara Swzperdigniw Program r,csrrfl ll,a lnl,,� �rrrI(wto- r-� Building staff Note, Pias Meadows staffing is provided Via a contractual service. Oversight is provided by the Director of Recreation and Community Programs. FV2020 Town IManager's Preliminary Recommended IBudget & Financing IPlIan January 28® 2019 VII-8 Program Culture & Recreation 5200 �Recreation & Community Programs Town of Lexington, MA Aluthoirized/Appirolpiriated Staffing FY2017 FY2018 FY2019 FY2020 Element: 5210 Administration* Bud'aet ..RE12et et IRec. Director of Recreation and Community Programs I I I I Administrative Manager I I Municipal Assistant" 1.34 1.34 0.68 0.68 Administrative Assistant 1 1 2 2 Subtotal FTE 3.34 3.34 4.68 FY2017 FY2018 FY2019 FY2020 Element: 5220 Recreation Budget —Budget Budget —Mgr's IRec. Assistant Director I I I I Recreation Supervisor I I I I Municipal Assistant(Clerk)** 0.23 0.23 Certified Therapeutic Recreation Specialist"* 0.34 0.34 _Seasonal (Part Time) 175+/- 225+/- 225+/- 225+/- Subtotal FTE 2.00 2.00 2.57 2.57 FY2017 FY2018 FY2019 FY2020 Element: 5240 Community Center Budget Budget Budget —Mgr's IRec. Community Center Director I I I I (officeManagerI I — Department Assistant**** I I I I Municipal Assistant(2, PT) I I I I Program Coordinator I I I I Evening/Weekend Bid Supervisor(2, PT) I I I I Seasonal (Part Time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 6 6 5 5 • In FY2019, Recreation implemented a reorganization to establish an Administration Division, shifting staff from other divisions, and adjusting some job titles., **In FY2019, a seasonal Municipal Assistant(Clerk)was extended as a part-time employee for the entire year, not only in the Summer., ***In FY2019, a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year., ****In FY2019, the full-time Community Center Municipal Assistant became a Department Assistant., FY2020 Town IManager's Preliminary Recommended 18udget & Financing IPlIan January 28, 2019 VII-9 Pirogii Culltuire & Recireation 5200 �Recreation & Community Programs Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended budget for the Department of Recreation and Community Programs .- comprised of the Pine Meadows Golf Course operation, and Recreation and Community Center programming .- is $3,223,259., The recommended budget is a $1.10,940 or 3.,56% incirease firom the FY20.19 budget, and ireflects increases to Personal Services and Expenses. It should be inoted that historically the Recreation and Community Programs Department operating budget has beein supported solely from pirogiraim fees., In FY20.16, with the addition of the operation and programming of the Community Center, it was proposed that the tax levy contribute to funding for the Department budget., 'This tax levy support will continue in FY2020, with $208,859 being proposed in General Fund support of those Community Center operations that acre generally available to all residents and acre inot fee-suppoirted., 'The Community Center budget supports staff that plain, schedule, coordinate, imainage, supervise and deliver community pirogiraims aloing with the supplies ineeded to operate these pirogiraims., The Community Center provides dirop-iin pirogiraim space and offers leisuire opportunities to promote social, emotional, cognitive well-being and welliness for residents of all ages and abilities., It provides residents with a wide vairiety of pirogiraims that acre fun, educational and life-einiriching., 'The customer service counter at the Center supports the Community Center, as well as the Humain Services and the Recreation & Community Programs Departments, allowing for oine-stop shopping for services and pirogiraims., 'The recommended budget for Compensation is $1,47.1,683, and inflects a $55,515 or 3.,92% increase which inflects prospective step increases, prospective cost-of-living adjustments, and ain increase in Ihouirly irates for Seasonal staff, 'The recommended budget for Expenses is $1,48.1,895 and inflects a $47,570 or 3.,32% increase firom FY20.19, piriii-nairily due to expaincled pirogiraim offerings taught by contract staff and the transition to a full.- color seasonal birochuire., 'The recommended budget for the operation of the Pine Meadows Golf Course is $550,750 and inflects a inet clecirease of $(.10,720) or -.1.9.1%. The cuirreint couirse management contract was awarded in Deceimbeir 20.18 for a contract period of 3 years beginning January 20.19 through Deceimbeir 202.1 to New England Golf Corporation. There is ain increase of $7,855, or 3.,00% in indirect payments to the General Fund to support those costs incurred in the General Fund that support the Recreation Enterprise Fund. Pira giraim lim1piron eiment Requests: Noire requested. �FY2020 Town IManager's IPreliiminary (Recommended IBudget & IFinancing IPlian January 28, 2019 V11-10 Program: Culture & Recreation Town of Lexington, MA Budget Summary Funding Sources F 20 7 FY2018 FY2019 F202 Manager's F202 Dollllar Percent iActall Actall Estimate projected Add/Del projected Increase Increase $ 21 $ 08$59 0$$5 (5,'Tax Levy 267,447 220,152 4,292 2 , 2 2...54% Enterprise Funds Retained Earnings $ 37.5,000 $ 37.5,000 !$j 37.5,000 $ 37.5,000 $ - $ 37.5,000 $ -% Recreation User Charges $ 1,307,341 $ 1,287,846 1,310,4.52 $ 1,410,746 1,410,746 $ 100,'194 7..6.5% Community Center User Charges $ 336,919 $ 397,.5$4 433,'1.53 $ 46.5,300 $ - $ 46.5,300 $ 3'1,047 7..40%Golf User Charges $ 771,716 $ 770,3$0 77.5,000 $ 77.5,000 $ - $ 77.5,000 $ -% Investment Income $ 4,322 $ 5,687 $ 4,322 $ 5,000 $ - $ 5,000 $ 678 1.5,69% Appropriation Su irr unary F 20 7 F 2018 FY2019 F 202 �arnager°s FY2020 6olllar Ferce nt Actu all Actu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 1,189,073 $ 1,27$,403 $ 1,416,168 $ 1,471,6$3 $ - $ 1,471,683 $ .5.5,.51.5 3..92% Expenses $ 1,1.57,447 $ 1,246,737 $ 1,434,32.5 $ 1,481,89..5 $ - $ 1,481,89.5 $ 47,.570 3..32% Debt Service $ 100,000 $ 100,000 $ - $ - $ - $ - $ ----7-0/- Indirect %Indirect Costs(Trans, to Gen, $ 247,826 $ 2.54,826 $ 261,826 $ 269,681 $ - $ 269,681 $ 7,$.5.5 3,00% Fund) Prograirn Su irr unary FY20 7 F 2018 FY2019 F�°22 �airnager°s F�°22 �oIlllar per0ernt Actu all Actu all A ro riiatiornua t Add/Del r° c, Increase Increase Total .5210 Administration $ - $ - $ - $ 487,$.57 $ - $ 487,$.57 $ 487,$.57 -% Total .5220 Recreation $ 1,32$,643 $ 1,461,907 $ 1,496,492 $ 1,247,012 $ - $ 1,247,012 $(249,4$0) 16,670% Total .5230 Pine Meadows $ 483,709 $ 4$.5,.5'1.5 $ 561,470 $ 5.50,7.50 $ - $ 5.50,7.50 $ (10,7'10) 1..91% Total .5230 Community Center $ 634,168 $ 677,708 $ 792,.531 $ 667,9.59 $ - $ 667,9.59 $(124,.572) -1.5,72% Indirect Costs $ 247,826 $ 2.54,826 $ 261,826 $ 269,681 $ - $ 269,681 $ 7,$.5.5 3,00% Object Code Su irr unary -7Y2017 F 2018 FY2019 F 202 �arnager°s FY2020 6olllar Ferce nt Actu all Actu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 1,189,073 $ 1,27$,3.56 $ 1,416,168 $ 1,471,6$3 $ - $ 1,471,6$3 $ .5.5,.51.5 3..92% Overtime $ - $ 46 $ Personal Services $ 1,189,073 $ 1,278,403 $ 1,416,168 $ 1,471,683 $ - $ 1,471,683 $ ..5..5,.51..5 3.92% Contractual Services $ 1,039,.501 $ 1,096,23.5 $ 1,227,980 $ 1,27.5,800 $ - $ 1,27.5,800 $ 47,820 3..89% Utilities $ 3$,742 $ 66,978 $ 63,7.50 $ 70,4.50 $ - $ 70,4.50 $ 6,700 10,510% Supplies $ 7$,708 $ $3,361 $ 133,09.5 $ 129,64.5 $ - $ 1'19,64.5 $ (3,4.50) 1...59% Small Capital $ 497 $ 163 $ 9,.500 $ 6,000 $ - $ 6,000 $ (3,.500) -36,84% Expenses $ 1,1.57,447 $ 1,246,737 $ 1,434,32.5 $ 1,481,59.5 $ - $ 1,481,59.5 $ 47,.570 73.320%,Debt $ 100,000 $ 100,000 $ - $ - $ Indirect $ 147,$'16 $ 1.54,$'16 $ 161,$'16 $ 169,6$1 $ - $ 169,6$1 $ 7,$.5.5 3..00% FV2020 Town IManager's (Preliminary IRecOmmended Fudget & (Financing IPIIan January 28, 2019 VII-11 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Section V111,., Program 6000: Human Services This section includes detailed information about the FY2020 Operating Budget & Financing Plain for Humain Services. It iincludes:: 6.100-6200 Administration" I Veteran's Seirvices-� Youth and Faimily Services I and Community Pirogiraims-�I and Trainspoirtation Services VIII-2 �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFinancing IPlian January 28® 2019 V111-1 ire it Human Services 6100-6200 lProgram Summary Town of Lexington, MA Mission: 'The Huirnain Services Department connects Lexington residents across the lifespain to information, support, and services that promote Ihealth and well beiing® and is irespoinsible for imairraging the Lexpiress bus systeirn, Lex.-Coininect taxi, and other transportation initiatives. 'The department seeks to identify the unimet ineeds of our coirnimunib/ by providing outreach and prevention services to faimilies, seinioirs, veteirains, and youth., Budget Overview: 'The Huirnain Services Department is organized to provide services and support to residents of all ages., Department Staff oversee the following clivisioins:: Administration and Outreach, Senior Services, Youth and Faimily Services, Veterans' Services, and Trainspoirtation Services., Since moving to the Lexington Community Center in 20.15, attendance, walk in visits, phoine calls, and requests for information Ihave increased significantly. Staff from Senior Services and Youth and Faimily Services provide seinioir, youth, and inteirgeneirational programming, assessiments, information and referral, shoirt-teirm counseling, financial assistaince, consultation oin life chainges, support and light case mainageirneint., Veterans' services staff provide veteirains in Lexington and Bedford with information, connection to State and Federal beinefits, and support, as well as work with colleagues to plain 'Towin celebrations and special events that Ihoinoir Veterans, Trainspoirtation Staff imainage the Lexpiress bus and Lex.-Coininect taxi, as well as provide travel consultation oin other trainsit options. Delpairtmentali Initiatives: I., Continue implementation of the CHNA .15 giraint funded work of the li Health and Welliness 'Task Force that includes collaboration with Town, School, and community stakeholders to provide prevention, intervention, and postveintioin services to the Lexington Community; as well as develop alignment of incident irespoinse and communication protocols., Further implementation of Community I intervention 'Tea im with rneirnbeirship firoirn 'Towin and School departments. 2. Continue pairtineirship with Ullass Bosto in/Geiro into I ogy Institute oin the Age Friendly designation process, evaluate Needs Assessment findings, and continue to prioritize identified areas of focus as ain ain action plain is developed, incorporating the work of the Comprehensive Planning process as indicated. I Secure funding and implement action plain for regional Tri.-Towin transportation pilot project in collaboration with the towns of Bedford and Burlington in consultation with the Planning department. 4. Collaborate with Recreation and Community Programs staff to continue best practices in Community Center operations. 5. Continue to support and promote the William James Interface li Health Referral Service to the residents of Lexington. �FY2020 Town IManager's Preliminary IRecommended IBudget & IFinancing IPlian January 28, 2019 VIII-2 ire it i : Human Services 6100-6200 lProgram Summary Town of Lexington, MA Tow anagi r District Dir ctoT Haman Services � Danacior i� Fa,ftTura Vci Giffin Office M"'Ill gee d i'ni Nt trati"N e Municipal Cerh senior Tax Progfam VGIuiriee rs ..... ....., �&MMOM , :� MOST, ASlDIih DPrtop6 FNL1CINI'IIk& iC" AssVstant CJnrtfli Trrr' ftV9l of Youth and Outreach cf'Seimor Services S rOces Manager s Senior Services W91"11CIP31 Goordinabr Assis , Volunteer i Ca irdriatcir FV2020 Town IManager's Preliminary Recommended Fudget & Financing IPlIan January 28® 2019 VIII-3 Pire giraim: Human Seirvices 6100-6200 lProgram Summary Town of Lexington, MA Authoirized/Appirolpiriated Staffing: IFY2017 IFY2018 IFY2019 IFY2020 �Budget udget udget Igr® Rec. Director of IHurnan Services I..0 I..00 I..00 I..00 Assistant Director of Senior Services I..00 I.T-0——I..00 I..00 Assistant Director of Youth and IFarnily Services* I..00 I..00 Youth and IFarniilly Services Social Worker* I..00 I..00 Cc—mmur�ity Outreach Coordinator" I..00 I..00 Senior Services Coordinator I..00 I..00 I..00 I..00 Senior Services (Nurse*** 0.42 0.42 0.57 0.57 Office IManager I..00 I..00 I..00 I..00 Municipal Clerk ((Part Time) 0.50 0.50 0.50 0.5 Veterans' Services IDistrict Director I..00 I..00 I..00 I..0 Veterans' Services Officer 0.51 0.51 0.51 0.51 Transportation Services IManager**** 0..69 0..69 0.80 0.80 Municipal Transportation Assistant 0.80 0.80 0.80 0.80 Registered Dietician"*** PT PT PT PT f"lanatory Notes. *The title of Youith and Family Services Social Worker was changed to Assistant Director of Youith and Family Services in FY2019. "This position was fuinded as a resuilt of the work of the Mental Health Suimmit. ***The weekly houirs for the Senior Services Nuirse were increased from 15 to 20 in FY2019. ****The Transportation Services Manager position transitioned from 24 to 28 houirs in FY2019. *****The part-time, houirly, temporary positions of Registered Dietician and Volunteer Coordinator were added in FY2017 and are 100%fuinded by grants from the Executive Office of Elder Affairs and the Dana Home Foundation. Available houirs vary duce to amouint of fuinding. �FY2020 Town IManager's Preliminary Recommended 18udget & IFinancing IPIIan January 2S® 2019 VIII-4 Program Human Services 6100-6200 lProgram Summary Town of Lexington, MA Budget Recommendations: The recommended FY2020 All Funds Huirnain Services budget is $1,706,164 which is a $(34,9.10) or -2,01% decrease firoirn the restated FY20.19 budget. The FY20.19 budget is restated to reflect adjustments approved at the Fall 20.18-2 Special 'Towin Meeting, which involved shifting $12,500 from Personal Services to Expenses, and adding $12,21.1 from Lexiingtoin's 'Trainspoirtatioin Network Company allocation to enhance active transit options., The All Funds budget includes funding firoirn a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Trainspoirtation Authority (IABTA) Suburban Trainspoirtation grant, and the Senior Services Revolving Fund., In addition, the 'Towin of Bedford funds a portion of the Veterans' Services budget through an Inteirmunicipal Veterans' District agreement. The Huirnain Services FY2020 recommended General Fund operating budget request is $1,438,936 and reflects a $(38,559) or .-2.,6.1% decrease firoirn the FY20.19 budget., The General Fund operating budget for Compensation is $68.1,327, and reflects a $24,738 or 3.,77% increase., Compensation reflects the cost of contractually obligated step increases and cost of living adjustments. A pirogiraim improvement will provide additional Ihoulrs for a pairt-flime administrative assistant, which will imake the position beinefit.-eligible., The benefits will be funded firoirn the General Fund, while the wage costs will be funded firoirn an increase in the state formula grant., FY2020 Compensation does Inot include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Manager's budget., The General Fund operating budget for Expenses is $757,609 and reflects a $(63,297) or .-7.,7.1% decrease, which is a net change that reflects a Ireductioln of $20,000 from lower projected payments for veteirains' benefits due to a declining caseload, and the IrolrnoVal of $35,000 in oine-Urne costs for the Mass Age- Friendly study, $12,21.1 for the transit study, and $12,500 for the William James Interface Mental Health Referral Service., Interface was funded out of the Youth & Faimily budget for the first year of operation in FY20.19, and the Lexington Public Schools will provide $12,500 for the second year of that service in FY2020. Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected in (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Additional Hours for Municipal $ 9,373 $ 15,464 $ 24,837 $ 9,373 $ 15,464 $ 24,837 $ Assistant �FY2020 Town IManager's Preliminary IRecornmended IBudget & Financing (Phan January 28, 2019 VIII-5 PIrk graim: Human Services 6100-6200 lProgram Summary Town of Lexington, MA Budget Summary - General Fund Funding Sources --FY2017 FY2018 FY2019 FY2020 �ianPercentager's Y2020 (General) Fund) Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy —820,261 7 930,398 $—1,262,977 $ 1,22-7,418 $ $ 1,227,418 $ (35,559) 2-82% Veteran Benefits Reimbursement $ 85,558 $ 56f702 $ 51,.518 $ 51,.518 $ $ 51,.518 $ % TDM Allocation $ 91,600 $ 95f000 $ 95f000 $ 95f000 $ $ 95f000 $ % Fees (3f000) -4.,41% Appropriation Suirnimary —FY2017 FY2018 FY2019 F 200 Manager's F 200 Dollar Percent (General) Fund) Attu all Attu all Restated Request Add/Del Mgr's Rec. Increase Increase Compensation $ 492f792 489f831 $ 656f589 $ 681f327 $ $ 681f327 $ 24f738 3.,77% -Expenses —.5731,5131 $ 657f425 $ 820f906 $ 7.57f609 7.57f609 $ (631f297) 7.710% —TY2020 I�anager's Y2020 Ilar Percent Program Suirnimary --�Y2017 Y2018 FY2019 (General) Fund) Attu all Attu all Restated Request Add/Del Mgr's Rec. Increase Increase -- 7— Total 6110 Administration T-7205f946 T 217f-317.5 $ 227f846 $ 236f180 $ $ 236f180 $ 8,334 3.,66% Total 6140 Veterans'Services $ 133,730 $ 118,788 $ 167f258 $ 149,964 $ $ 149,964 $ (17f294) -10.,34% Total 6150 Youth&Family $ 78f2O6 $ 52f711 $ 176f965 $ 165f713 Services $ $ 165f713 $ (11f252) -6.,36% Total 6170 Senior Services& $ 118,143 $ 145f503 $ 218f227 $ 192f391 $ $ 192f391 $ (25f836) -11.,84% Community Programs Total 6210 Transportation $ 530f279 $ 612f877 $ 687f 199Services $ 694688 $ $ 694,688 $ 7,489 1.,09% TY201-7 —TY-2018 FY2019 —FY-2020 —Mainager's —FY2020 Object Code Suirnimary Dollar Percent (General) Fund) Attu all Attu all Restated Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 492f792 $ 489,831 $ 656f589 $ 681f327 $ $ 681f327 $ 24f738 3.,77% Overtime $ $ $ $ $ $ $ % Personal Services $ 492,792 $ 489,831 $ 656,589 $ 681,327 $ $ 681,327 $ 24,738 3.77% Contractual Services $ 548,189 $ 624f395 $ 784,7.59 $ 720,862 $ $ 720,862 $ (63f897) -8.,14% Utilities $ 2f012 $ 1,897 $ 2f947 $ 3,.547 $ $ 3,.547 $ 600 20.,36% Supplies $ 19f532 $ 27f390 $ 29f700 $ 30f700 $ $ 30f700 $ 1,000 3.,37% ,mall Capital $ 3,780 $ 3f742 $ Expenses $ 573,513 $ 6.57,42.5 $ --------------------------------------------------------------------------------------------- �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 VIII-6 Program: Hurnan Services 6100-6200 lProgram Summary Town of Lexington, MA Budget Summary - Revolving Funds* and Grants Funding Sources F 20 7 F 2018 FY2019 F�°22 �airnager°s F�°22 ��Illlar Percent Actu all Actu all Estimate projected Add/Del projected Increase Increase EDEA Grant $ 7$,6.50 $ 76,.54.5 $ 94,764 $ 94,764 $ - $ 94,764 $ -% Veterans Services Regional $ 37,227 $ 3$,690 $ 41,$1.5 $ 43,3$4 $ - $ 43,3$4 $ 1,.569 3,7.5 Funding from Bedford SeniorServices Revolving Fund* $ 53,433 $ 71,666 $ 7.5,000 "54, $ - $ 7.5,000 $ -% MBTA Grant $ 54,0$0 $ 56,'243 $ 5'2,000 $ - $ 54,0$0 $ 2,0$0 4,00 *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. Alplpropriiatio ns Summary FY20 7 F 2018 FY2019 F 202 Manager's FY2020 Dollar Percent (IWoirn- a neral) Fund) Actu all Actu all Restated Request Add/Del Mgr's Rec. Increase Increase EDEA Grant 80,506 76,402 94,764 94,764 $ 94,764 -0/0 Personal Services $ 61,293 $ 5$,746 $ 5$,.57.5 $ 5$,.57.5 $ 9,373 $ 67,94$ $ 9,373 16,00 Expenses $ 19,213 $ 17,6.56 $ 36,1$9 $ 36,1$9 $ (9,373) $ 26,$16 $ (9,373) -2.5,90% Veterans'Services Regiiornall Funding 6,518 38,774 41e815 43,384 $ 43,384 1,569 35% Personal Services $ 3.5,771 $ 37,296 $ 39,971 $ 41,691 $ - $ 41,691 $ 1,720 4,30 Expenses $ 747 $ 1,47$ $ 1,$44 $ 1,693 $ - $ 1,693 $ (1.51) -$,19 Senior Services Revollviirng Fund Expenses $ 44,963 $ $.5,$$.5 $ 7.5,000 $ 7.5,000 $ - $ 7.5,000 $ -% MBTA Grant-Transportation Services Expenses $ 54,0$0 $ 67,.549 $ 52,000 $ 54,0$0 $ - $ 54,0$0 $ 2,0$0 4,00% ---------------------rw _ .� ® _®_®_®_®__®_®_®_®_®_ ®_®_®_®__®_®_®_®.�®_®_®_®__®_®_-----_®_®_® Budget All Funds Appropriation Summary(AII F 20 7 F 2018 FY2019 FY2020 Manager's FY2020 Dollar Percent Funds) Actu all Actu all Restated Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5$9,$.56 $ 5$.5,$73 $ 7.5.5,13.5 $ 7$1,.593 $ 9,373 $ 790,966 $ 3.5,$31 4,74% Expenses $ 692,.51.5 $ $29,993 $ 9$.5,939 $ 924,.571 $ (9,373) $ 91.5,19$ $ (70,741) -7,17 FV2020 Town IManager's Preliminary (Recommended Fudget & Financing IPIIan January 28® 2019 VIII-7 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Section XX: Program 7000: Land Use,. Health and Development Department This section includes detailed information about the FY2020 Operating Budget & Financing Plain for the Land Use, Health and Development Department. It iincludes:: 0 7.100-7400 Summary IX-3 0 7.1.10 Building and Zoning Ix.-.10 0 7.120 Administration IX.-.14 0 7.130 Conservation IX.-.16 0 7.140 Health IX-20 0 7200 Planning IX-24 0 7300 Economic Development IX-28 �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFinancing IPlian January 28® 2019 IX-1 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7100-7400 lProgram Summary Town of Lexington, MA Mission: 'The Land Use, Health and Development Department includes those departments that imainage and promote iresidential and commercial development in Lexington while protecting the Ihealth and safety of iresidents through local bylaws and regulations, as well as State statutes and regulations, in the areas of public Ihealth, building code® zoirring® wetlaind protection® laind conservation and laind-use., By consolidating these various operations under the management of ain Assistaint 'Towin I1airrager® the 'Towin is able to further streamline code enforcement, pirogiraim and policy development, and outreach and educational activities related to commercial, residential and public development. Budget Overview: 'The Land Use, Health and Development Department is comprised of:: Building and Zoning, Conservation, Health, Planning, Economic Development. • Dq[[ding-and Zoninq is irespoinsible for enforcing the State building, electrical® gas® and plumbing codes® the local zoining bylaw® and Architectural Access Board Regulations. • Conservation is irespoinsible for administering and enforcing the State and local wetlaind protection codes and the State Stoirmwateir 114ainageirneint Regulations, imairraging over .1,400 acres of'Towin.-owined conservation Iairrd® and providing outreach and education concerning natural and watershed resources., • Public Health is irespoinsible for enforcing State and local Ihealth codes® administering Ihealth screening and vaccination prograims® evaluating community Ihealth ineeds and developing intervention programs to prevent disease and disability., • Planning supports the Planning Board in the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets® the granting of special permits for residential development, site plain review and granting of special permits within the commercial manufacturing district® and the review of plainined development district proposals that go to 'Towin lleeting., In addition, the staff eingages in shoirt.- and loing-teirm planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide initiatives. • Economic D��Io rn�ent works to encourage inew investment and support our local businesses. It serves as a liaisoin for businesses and works to address business-irelated issues from Center parking to updating laind use policy., The Office also works to iretain and expaind local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business einviii-oiniment., The Economic Development Office imainages the Visitors Center aind 'Touirisim operations. Delpairtmentali ;Initiatives: I., Support the coirnimunity-wide process to update the Lexington Comprehensive Plain., 2. Advance the transition from ViewPeirimit to ViewPoint Cloud., 3. Conclude the implementation of Laseirfiche for document scanning and retrieval., �FY2020 Town IManager's IPreliiminary Recommended IBudget & IFiialaa ding IPlian January 28® 2019 IX-3 ire it i : Land Use, HealthDevelopment Delpairtment 7100-7400 lProgram Summary Town of Lexington, MA Assistant Town Manager for Deveh,pent Admmistrat ve OYtice Manager' Department�� Assistants I �axrnNcIc IHeaitlh Lrarer�+ation B,glipngg ENsre cr E�euela rent Arerr�e¢ dnUeastretxr C"nrrbnuis51 ner ' CYiretia�r www�www�................ to asci trigs Assistant Bwldmg AssistantP,anning Vuitsr Center Economic Public(Health Nurse crar�rnatn Commis,im�irrulssi�ner Dprectar an�get Eie��eiopment Coordinator' u ...,, ......, Health Agent Ranger J Electnc hspertrers. Planner VisitorCenter fAaff Liberty Prude and Ba%tle Green r;tatf Bullgcipng nspertonm Planning Department AL sas,t a nt PIuLrat'giras ns.gaect,e r',s goNag Enftrcernent 1tid ,ffil trazor FV2020 Town INanager's Preliminary Recommended Fudget & Financing IPlIan January 28® 2019 IX-4 Pire giraim: Land Use, Health and Development Delpairtment 7100-7400 lProgram Summary Town of Lexington, MA Authoirized/Appirolpiriated Staffing FY2017 IFY 2018 FY2019 IFY2020 �Budget udget udget Igr® Rec. Assistant Town IManager I I I I Administrative Assistant* I I Administration IDept Office IManager I I I I Administration IDept Assistants 4 4 4 4 Economic Development—Director I I I I Tc,—Dev./Viskor Center—Coordinator I I I I Visitor Services IManager I I I I Visitor Center Staff(613T) 4..75 4..75 4..75 4..75 Vi7it—or Center IPT Assistant IManager —0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty IRiide Coordinator 0..7 0..7 0..7 0..7 Liberty IRiide Guides Seasonal Seasonal Seasonal Seasonal �Pllanning IDirector I I I I Ts–�istant IPllanning ID—irector I I I I Planner I I I I �Pllanning IDept.. Assistant I I I I Conservation Administrator I I I I Stewardship Coordinator I I I I �Land Use Ranger 025 025 025 025 Lind IManagement Interns Seasonal Seasonal Seasonal Seasonal �Publlic IHeallth IDirector I I I I IHeallth Agent I I I I IHeallth Nurse" 0..6 0..6 0..6 0..6 �Buillding Commissioner I I I I Asst IBuillding Commissioner7*—* -- I I Suiilldiing Inspectors*** 2 2 Plumbing and GasInspector I I I I Zoning Enforcement Administrator I I I I �Ellectric Inspectors I I I I Pert Tiirne Electric Inspector 024 024 024 024 Part-time IPllumbing 'Inspector 0..14 0..14 0..14 0..14 038 038 038 fKRIanatory (Notes® *An Administrative Assistant was added for the Assistant Town Manager in FY2019. "The fuill-time Puiblic Health Nuirse is shared between Lexington (.6) and Belmont(.4) per Nuirsing Services Agreement execuited in FY2009. ***In FY2019, one of the Buiilding Inspector positions was uipgraded to Assistant Buiilding Commissioner. �FY2020 Town IManager's IPrelliminary Recommended IBudget & IFinancing IPlIan January ZS® 2019 IX-5 Irk ii Land Use, Heallth and Devellolpiment Delpairtment 7100-7400 lProgram Summary Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended All Funds Land Use, Health and Development Department budget, inclusive of the General Fund operating budget, the Libeirty Ride, Visitor Center, Residential Engineering Review and Health Pirogiraim Revolving Funds, is $2,990,932, which is a $92,07.1 or 3.18% incirease firom the IFY20.19 budget. 'The FY2020 recommended Land Use, Health and Development General Fund operating budget is $2,579,144 which is a $13.1,508, or 5.,37% incirease from the IFY20.19 General Fund budget., 'The General Fund operating budget for Compensation is $2,010,997 and ireflects a $6,959 or 0.,35% increase, which is a inet incirease with savings due to staff turnover offsetting cointractually obligated cost of living and step increases. FY2020 Compensation does inot include any estimate of prospective cost of living increases for contracts expiring oin or before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Mainageir's budget., 'The General Fund operating budget for Expenses is $568,147 and ireflects ain increase of $124,549 or 28.,08%, which ireflects funding to implement the Comprehensive Plain and provide operating support to the Visitors Center while construction of a inew building is underway. 'The FY2020 recommended budget for the Residential Engineering Review, Health Pirogiraim, Libeirty Ride, and Visitor Center revolving funds is $469,388, a increase of $18,163 or 4.03%. This is a inet chainge reflecting the creation of a inew fund at Building and Zoning for thiii-d-pairty plain review, offset by ireduced revenues at the Visitors Center cluiring construction. Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Residential Engineering Review $ 57,600 $ $ 57,600 $ 57,600 $ $ 57,600 $ Electronic Building Plan Review $ 13,500 $ $ 13,500 $ 13,500 $ $ 13,500 $ Table and Workstation Conservation Seasonal Staffing $ 8,697 $ 126 $ 8,823 $ 8,697 $ 126 $ 8,823 $ Enhancements ACROSS Lexington Brochure $ 5,000 $ $ $ Update $ 5,000 $ $ 5,000 Online Engagement Platform, Comprehensive Plan $ 8f000 $ $ 8f000 $ 8f000 $ $ 8f000 $ General Fund Support of Visitors $ 148f624 $ 16,844 $ 16.5f468 $ 80f000 $ $ 80f000 $ 8.5f468 Center Services I �FY2020 Town IManager's preliminary (Recommended IBudget & IFinancing IPIIaa1 January 28, 2019 IX-6 PIrk graim: Land Use, Health and Development Department 7100-7400 lProgram Summary Town of Lexington, MA Budget Summary - General Fund —TY2020 anager's FY2020 3ollar Percent Funding Sources —TY2017 �Y2018 FY2019 Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Tax Levy .�(61 1,1�O7)'.�(718 f 0�75) $ 576,.516 $—587f397 $_110,197 $—697,.594 $_121f078 21-00% TQM Stabilization Fuad _$_45f400 _$_46fOOO $ 46f000 $ 46fE-00 —46f000 Center Impr. District Stab., Fund T — T—'17,000 _$ '17,000 $ '17,000 $ $ 27f000 $ % Fees&Charges Departmental Fees $ 90f558 $ 126f146 I $ 8 O�f-317 8 $ 8' "'50 . Licenses&Permits $ 2f59Of371 $ 2f743f2O8 $ 1f719fOOO $! lf720�f2OO $ IMMEMMEMM= Appropriation Suirnimary _FY2017 FY2018 FYW19 FY2020 Manager's F 200 Dollar Percent (General) Fund) Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 1,771,717 Tlf8O7fl74 $ 2f004f038 $ 2f002f300 $ 8f697 $ 2f010f997 $ 6,9.59 0.,35% -Expenses 343,50.5 $ 417f 10.5 $ 443f598 $ 466,647 $ 101,.500 $ 568f147 $ 124f549 28.,08% _TY2020 anager's FY2020 3ollar Percent Level-Service Requests FY2017 Y2018 FY2019 (General) Fund) Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 7110 Building t —Zoning —.546f000 $—.552,539 _$ 626f 153 $—607,97.5 $_13,.500 $_621f475 $ (4,67$) -0-75% Total_7126 Acirrinistration _396f9.52 T_429,532 _$ 513fO10 $_523f134 $ $ 523f134 $_10f124 1.,97% Total 7130 Conservation $ 246f178 $_�2311f483 $ 246f486 $ 1.53,977 _$_—8f697 _$�262f674 16,1$$ 6...57% Total 7140 Health T--72-88f00.5 T_3103f070 —$ 319fO86 $_320f097 $ $ 320f097 $ 1f011 0.,32% �_31314f628 _�_3168f2-3131 $ 387f 163 02f79.6 Total 7200 Planning —4 _$_8f000 _$ 410,796— '13,633 _6100% Total 7300 Economic $ 303f458 $ 339f423 $ 355f738 $ 360f968 $ 80f000 $ 440f968 $ 85f230 23.,96% Development MM MM MMM M=ME=MM MM Mm —_ _ Object Code Suirnimary —FY2017 TY2018 FY2019 T Y2020 Manager's F 200 Dollar Percent (General) Fund) Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages T_1f756f8O8 7_1f7931f003 $_1f971f927 $_1,969,771 —$ 8f697 $_1f978f468 $—6,.541 0-33% -Overtime _14f908 _$_14f170 $ 32f111 $ 32fF2_9 _j — _$_32,529 $_418 _13100% --------------= — Personal Services $ 1,771,717 $ 1,807,174 $ 2,004,038 $ 2,002,300 $ 8,697 $ 2,010,997 $ 6,959 0.3.5% ��28%009 T-7:75—f 7629 $ 382f 126 -j-_T—8666 T-7---�2-6,556 --75—.5 Contractual Services 59T6.56 , 462,6.56 73% Utilities —7,571 T 9,'137 _$ 1'1,062 $—12f261 $ $ 12f261 $ 199 1.,65% Supplies $ 46,.541 $_750f239 $ 49,410 $ 59f73_0 _j__931,500 _$_1531f230 _T_1_0TI_f820 '210, 22% Small Capital T_384 T — $ $ $ $ $ % I-------------- --------------- -------------- Expenses $ 343,505 $ 417,10.5 $ 443,598 $ 466,647 $ 101,500 $ .568,147 $ 124,549 28.08% ----------------------—---------------------------------------------------------------------- �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IX-7 Irk rI W Land Use, Health and Development Department 7100-7400 lProgram Summary Town of Lexington, MA _® _® r w® _®_® Revolvi ng ® .� __®_®_®_®_®_ ®_®_®_®__®_®_®_®.�®_®_®_®__®_®_®_®_®_®_®_® Budg nds Funding Sources FY20 7 FY20 8 FY2019 F�°22 �airnager°s F�°223oIlllar Percent Attu all Attu all Estimate projected Add/Del projected Increase Increase Residential Engineering Review Revolving Fuad $ $ $ $ - $ 57,600 $ 57,600 $ .57,600 -% Health Programs Revolving Fuad $ 4.5,7$0 $ 33,291 $ 4.5,000 $ 4.5,000 $ - $ 4.5,000 $ -% Liberty Ride Revolving Fuad $ 199,346 $ 190,429 $ 202,220 $ 161,776 $ - $ 161,776 $ (40,444) -20,00 Visitor Center Revolving Fuad $ 203,7'2'2 $ 196,41.5 $ 1$'2,000 $ 101,200 $ - $ 101,200 $ ($0,$00) -44,40 *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. Appropriation uairrairra ry F�° 'Il7 F�° 'Il Et F�° 'Il� F 202 Manager' a nager°' �rnt (� v�llviiirn�Funds)� A tua ll A tua ll [Aplpr��nrii tl�irn � qua st A��IDel ��r° �, �� � �� � ase 7'Il'Il0- Res, Engineering Review Expenses - 714 - Heallth Programs Expenses $ 13,947 $ 14,.564 $ 4.5,000 $ 4.5,000 $ - $ 4.5,000 $ -% 7320- Liberty Ride '199,1 '196,97 206,816 268,838 268,838 $ 58,719 2839% Compensation $ 6.5,667 $ 61,$47 $ 6.5,430 $ 7$,930 $ - $ 7$,930 $ 13,.500 20,63 Expenses $ 133,4$6 $ 13.5,1'26 $ 141,3$6 $ 169,761 $ - $ 169,761 $ 2$,37.5 20,07 Benefits $ - $ - $ - $ 16,$44 $ - $ 16,$44 $ 16,$44 -% 7340-Visitor Center 209,518 200,323 199,409 '181,25 (80,000) $ 101,28 (98,156) _49,22% Compensation $ 104,$.53 $ 103,670 $ 113,409 $ 113,409 $ (.50,000) $ 63,409 $ (.50,000) -44,09 Expenses $ 104,66.5 $ 96,6.53 $ $6,000 $ 51,000 $ (13,1.56) $ 37,$44 $ (4$,1.56) 56.00 Benefits $ - $ - $ - $ 16,$44 $ (16,$44) $ .- $ .-% Budget Summary - All Funds Appropriation Summary(AII F 20 7 FY20 8 FY2019 FY2020 Manager's FY2020 Dollar Percent Funds) Attu all Attu all Appiropiruatloirn Request Add/Del Mgr's Rec. Increase Increase Compensation $ 1,94'2,'236 $ 1,97'2,691 $ 2,1$2,$77 $ 2,194,639 $ (41,303) $ 2,1.53,336 $ (29,.541) -1,3.5% $ Expenses $ 59.5,603 $ 663,44$ $ 71.5,9$4 $ 73'2,40$ $ $$,344 $ $'20,7.5'2 104,76$ 14,63 Benefits $ - $ - $ .- $ 33,6$$ $ (16,$44) $ 16,$44 $ 16,$44 .-% FV2020 Town IManager's (Preliminary Recommended Fudget & (Financing IPIIa11 January 28® 2019 IX-$ This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7110 lProgram Summary Town of Lexington, MA Mission: 'The Building and Zoning Department is a regulatory function with the goal of protecting the health and safety of residents. 'This irole is fulfilled thirough the enforcement of building, zoining and laind use regulations. Budget Oveirview: 'The Building and Zoning Department enforces state building, electrical, plumbing, gas and medhainical codes, Architectural Access Board Regulations and local zoining by-laws., Staff, comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review construction drawings and specifications, issue permits, inspect inew construction, conduct periodic inspections of restaurants, day cairn centers, schools, ireligious instructions, imuseuims, places of public assembly and multi-faimily housing, and levy fines or prosecute whein inecessairy to maintain code compliance. Delpairtmentai Initiatives: I., 'The irelease of 91th edition of the International Building Codes and the 11assachusetts State Building Code took effect oin January .1, 20.18., Implementing the transition from the 8th edition of the Code to the 91th edition continues to be ain important division goal., 'The learning curve and the effort to educate the building community is extraordinary. Training our local contractors and desigineirs by highlighting chainges in the inew code as well as the chainges in the zoining bylaw, ireirnains ain important objective in IFY2020. 2. Continue to implement the Laseirfiche Document Imaging Software for Building and Zoning Permit records, including converting Ihistoirical irecoirds to digital format and migrating into software., I Improve staff coordination and otheir initiatives to streamline the permitting process. 4. View Permit Cloud will be implemented for additional Department permit pirocesses. The permitting applications and sequence of the application process will chainge and provide a imoire effective and efficient process. 5. Submit a Pirogiraim Improvement Request for the purchase, training, and implementation of ain Electronic Plains Table. This device will allow inspectors to view, comment, edit, save and send full size construction documents. 'The plain inview of inew buildings is ain essential pairt of the work in the Building Department. 'This phase of permit inview is critical to addiress life safety; structural, and Fire egiress requirements of the Building Code., Lexington is a Gireein Community; and we have a goal to become a paperless department, this plain table is the inext step to get closer to that goal., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28, 2019 IX-10 Ire Ir im: Land Use, Healthd Development Delpairtment 7110 lProgram Summary Town of Lexington, MA Assistant T wos Manager for.. Development Office M anager- Of ce of VLa n cl Use d Department Assist-ants. x, Buji",d-ire Assistant Bu hdin�g Zoring Enforcement Pkinibing/G s Eectric ftt5plectar Buildng Insp ct:ufa Coni, i�rsioner Administrator aiatrarc lina o tai°a, au Iri d/ 1 1 lr l lri d Staffing FY2017 FY2018 FY2019 IFY2020 tudgt tudgt tudgt Mgr's Rec. Euiilldiing Commissioner I I I I Asst„ Bldg. Commiissiioner* — — I I Etaiilldiing Inspectors* Z Z 1 1 Pllumbiing and Cas .Inspector I I I I Zoning (Enforcement Adrniiniistr5tc-r I I I I IEllectriic :Inspectors I I I I Part-Tiirne IEllectriic Inspector** 024 024 024 024 Part-Tiirne IPllumbiing :Inspector** 0..14 Pert Tiirn� IEtaiilldiio�g :Qo�sp�ct�r** 02 0„3 0„3 0„3 *Ire FY2019, one of the Building Inspector positions was upgraded to Assistant Building Commissioner., *The hours budgeted for part-time inspectors are filled by multiple individuals, as available, FY2020 Town IManager's Preliminary Recommended 10udget & IFiinanciing IPIIan January 28, 2019 IX-11 Irk balm: Land Use, Heallth and Devellolpiment Delpairtment 7110 lProgram Summary Town of Lexington, MA Budget Recommendations: The FY2020 recommended All Funds Building and Zoning budget is $679,075 a $52,922 or 8.,45% incirease from the IFY20.19 budget., This is entirely due to a pirogiraim improvement for a Residential Engineering Review revolving fund for $57,600 which will fund the thiii-d-pairty ireview of residential plains which substaintially chainge the footprint of a parcel® with a focus oin the impact oin neighboring properties. That ireview will be funded from a inew fee charged to the developers proposing the construction. The FY2020 recommended General Fund Building and Zoning budget is $62.1,475 a $(4,678) or --0.,75% decirease firom the IFY20.19 budget., The recommended budget for Compensation is $545,235 and ireflects a $(.18,.178), or .-3.,23% decrease® which is inet chainge due to staff turnover offsetting cointractually obligated step increases and cost of living adjustments. FY2020 Compensation does inot include any estimate of prospective cost of living increases for contracts expiring oin or before June 30® 20.19., Funds for prospective increases aire captured in the Salary Adjustment account within the 'Towin Manager's budget., The recommended budget for Expenses is $76,240 and ireflects a incirease of $13,500 or 2.1.,52% from FY20.19® due to the funding of a Pirogiraim Improvement Request to purchase ain Electronic Building Plain Review 'Table., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Residential Engineering Review $ 57,600 $ $ 57,600 $ 57,600 $ $ 57,600 $ Electronic Building Plan Review $ 13,500 $ $ 13,500 $ 13,500 $ $ 500 13, 1500 Table and Workstation �FY2020 Town IManager's Preliminary IRecommended IBudget & IFiIalaalcilalg IPlian January 28® 2019 IX-12 Irk balm: Land Use, Health and Development Department 7110 lProgram Summary Town of Lexington, MA Budget Summary: Funding Sources --FY2017 FY2018 FY2019 FY2020 Ranager's Y2020 15ollar Fercent I Actuall - Actuall jEsUrnate Projected -Add/Del -Projected Increase Increase Tax Levy -�(2,008,1.50) $(2,1.58,294) $ (1,059,847) $(1,075,225) 131,500 $ (1,061,72.5) $ (1,878) 0.180% Directed Funding 8,000 $ -33.,33% Departmental Fees $ 2,278 $ 13,215 $ 12,000 $ 8,000 $ 8,000 $ (4,000) 77 Licenses and Permitsj 200 0.,07% Appropriation Suirnimary -7Y2017 FY2018 FY2019 FY2020 Ranager's F 200 Dollar LPercent Actuall Actuall Appropriation Request Add/Del Vigir's Rec, lincreaje2 ln�re2s2 s 8) 8) Compensation 509,5311 501,2431 $ 563,413 54.5,23.5 54.5,'13.5 $ (18,17 2,OV. $ 1 500 Expenses $ -316,469 51,295 $ 62,740 62,740 133,5 0 0 76,240 DO 21.,52% I I M Ti- Object Code Suirnimary --FY2017 Y2018 FY2019 FY2020 anager's FY2020 6ollar Fercent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase -�-- 7-.5-319,29 �--(18,25.5)----7,-2 Salaries&Wages .506,591 497,579 $ 557,552 $ 539,297 .7 70% Overtime $ 2,940 $ 3,664 $ 5,861 $ 5,938 $ $ 5,938 $ 77 1.,31% :--------------- -----------------=�:� Personal Services $ .509,531 $ ..501,243 $ .563,413 $ ..54..5,23.5 $ $ ..54..5,23.5 $ (18,178) -3.23% FY20 ppropr 55'a 7 5 9 t 5 8 0 5 6 n 2 FY2 Req 50 0 u '9 5 2 e 2 9 0 est 9 '8 7 13 545,235 0 $ 5 ,1 0 563 4 Contractual Services $ 27,196 $ 41,989 $ 52,140 $ 52,140 $ $ 52,140 $ -% Utilities $ 3,871 $ 4,927 $ 6,200 $ 6,200 $ $ 6,200 $ -% Supplies $ 5,402 $ 4,380 $ 4,400 $ 4,400 $ 13,500 $ 17,900 $ 13,500 306.,82% Small Capital $ $ -o/. Expenses $' 36,469 $' .51,29.5 $' 62,740 $- 62,740 $- 13,500 76,240 13,500 21..52% ------ ------ -------------------------------------------------------------------------------- Budget Summary - Revolving Funds* Funding Sources --FY2017 Y2018 FY2019 Y2020 anager's Y2020 Dollar Percent Im Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Residential Engineering Review $ $ .57,600 .57,600 T .57,600 0% ====M=Em *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. F 0j :1 Appropriation Sun V 3!1Illlr Percent (Revollviing Funds) Actuall Actuall Alplpi icrease 110- Residentiall Engineering Review Revollving Fund --------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Suirnimary �Y2017 Y2018 FY2019 Y2020 Manager's FY2020 DoIlIlar Percent (AIIII Funds) Actall Actall Appropriation Request Add/Del Mgr's Rec. Increase Increase (18,178) ompensation 509,5311 501,2431 $ 563,413 54.5,23.5 .5 4.5,23.5 xpenses a 316,469 51,295 $ 62,740 62,740 71,100 133,840 71,100 1332%%T-3120% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IX-13 Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7120 Administration Town of Lexington, MA Mission:: 'To develop coirnpireheinsive regulatory and technical assistance services to town iresidents and coirnimeircial entities transacting developirneint business with the 'Towin., Budget Overview: Administration provides imairrageirr ent oversight and administrative support to the Building and Zoning, Health, Conservation, Planning and Ecoinoimic Developirneint Departments and to the inuimeirous boards and coirrrimissions® including the Zoning Board of Appeals and Historic Districts Coirnimission, and coordinates their daily operations. 'The staff® coirnpirised of an Assistaint 'Towin I1airrager® an Office Iliairrager® Administrative Assistant and four Department Clerks, schedules and coordinates hearings® prepares legal notices® sets agendas® processes applications and permits, inputs data into Access databases® maintains files® circulates petitions airnoing 'Town boards and officials® prepares meeting notices® agendas and minutes, determines and notifies abutters® coimimuinicates with the public® attends meetings, performs payroll and accounts payable functions, imakes daily deposits® and files all final documentation. 'The Assistaint 'Towin 114ainageir position oversees all operations of the six divisions within the Land Use, Health and Developirneint Department. Delpairtmentali Initiatives: I., Iimpirove and stirearnline administrative coordination for the Department. 2. Iimpirove public information on permitting requirements and procedures for prospective business owners and coirnimeircial tenants, e,g,® Ihow to file a permit, Ihow to know an application is coirnplete., I Increase the Department's capacity to provide technical support to boards and coimimittees supported by the Department. Ass[stant�Town Manager f o,r, D eve I-a p rn en t Z, Office Man agef Department Assistants Authoirized/Alp1pirolpiriated Staffing IFY2017 IFY2018 IFY2019 IFY2020 �Budget udget udget Igr® Rec. Assistant Town IManager I I I I Administrative Assistant* I I Office IManager I I I I Department Assistants 4 4 4 4 An Administrative Assistant was added for the Assistant Town Manager in FY2019. �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlIan January 28® 2019 IX-14 Irk balm: Land Use, Heallth and Devellolpiment Delpartment 7120 Administration Town of Lexington, MA Budget Recommendations: The recommended FY2020 General Fund budget for the Office of Administration is $523,134, an increase Of $10,124 or .1.,97% firoim the FY20.19 budget., The General Fund operating budget for Coimpeinsatioin is $464,534 and ireflects an increase of $6,424 or .1.,40% for contractually obligated step increases and cost of living adjustments. FY2020 Coimpeinsatioin does Inot include any esdimate of prospective cost of living increases for contracts expiring on or before June 30® 20.19., Funds for prospective increases acre captured in the Salary Adjustment account within the 'Towin Manager's budget., The General Fund operating budget for Expenses is $58,600 and ireflects a last increase of $3,700 or 6.,74%, which is piriimairily due to professional certification expenses., Program lim1proveiment Requests: Noine irequested., Budget Summary: Funding Sources FY2017 FY2018 FY2019 ;FY 2 0;20 Managers FY2020 Dollar Percent Attu Attu ;E;sUrnate projected -Add/Del Projected Increase Increase Tax Levy -318.5,752 $ 421,4312 $ 499,310 $ 501,73,;4 501,7314 $ '2,4'24 0.49% Directed Funding Appropriation -TY-2017 -TY-2018 FY2019 -TY-2020 '-F-anager's FY2020 Dollar Percent Suirnimary Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase lincre 2 1..40%0 OVO 3�57,811 319 31,88 7 $ 458,110 464,5314 2E Compensation 464,5314 $ 6,4 4 -319,141 00 Expenses $ 315,645 $ 54,900 .58,600 .58,600 7)0 6.,74% -TY-2017 -TY-2018 FY2019 FY2020 Barn a-ge r's ---�Y-2020 Dollar Perce nt Object Code Suirnimary Attu all Attu all Appropr'iation Request Add/Del Mgr's Rec. Increase Increase $ , 1 $ Salaries&Wages 3149,518 $ -318.5,848 $ 446,251 $ 452,521 4.52,521 6,270 1.41% 1,859 . -' -�-8,292 7-8,039 $ _ ; 12,013 -12,0131 -j-1.54 - Overtime 11,859 $ - ---------------- Personal Services $ 3.57,811 $ 393,887 $ 4.58,110 $ 464,534 $ 4,' 464,534 Contractual Services $ 32,471 $ 27,549 $ 47,300 $ 50,500 $ $ 50,500 $ 3,200 6.,77% Utilities $ 5.5.5 $ 600 $ 600 $ 600 $ $ 600 $ -% Supplies $ 6,115 $ 7,496 $ 7,000 $ 7,500 $ $ 7,500 $ 500 7.,14% Small Capital $ --------------- Expenses $ 39,141 $ .3.5,64..5 $ ..54,900 $ 58,600 $ $ 58,600 $ 3,700 6.74% 1 �FY2020 Town IManager's Preliminary IRecOrnmended IBudget & (Financing IPlIan January 28, 2019 IX-15 Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7130 Conservation Town of Lexington, MA Mission: 'To protect the Ihealth and safety ofTowin residents through education about and iregulation of and management of natural areas and wetlands. Budget Overview: 'The Conservation Office provides administration, interpretation and enforcement of all applicable State laws and Local cocles® counsel, guidance and education to the public oin einviiroinimeintal issues" research and reports oin irelevaint issues for the Conservation Commission meetings to aid the Commission in key decision imakiing® enforcement of permit conditions through construction inspections" management of conservation areas and the Land and Watershed Stewardship Pirogiraim., 'The Conservation Administrator imainages and supervises the Conservation staff and operations arid® aloing with the Conservation Stewardship Coordinator, peirfoirms administrative, supervisory, professional and technical work in connection with mainaging and directing comprehensive einviiroinimeintal pirogiraims., Delpairtmentali Initiatives: I., Continue to implement available technology to improve workflows and increase efficiencies® including the Laseirfiche Document Imaging Software for conservation records® including converting �histoirical records to digital format and migirating into software® the conservation imodule of the ViewPeirimit Software to provide a comprehensive electronic permit management and tracking system, and Novus Agenda for planning and tracking Conservation Commission meetings., 2. Plain for and acquire open space parcels as prioritized by the Conservation Commission. I Plain for and implement the nuirneirous conservation laind management projects® including imeadows preservation, Cotton Fairm Conservation Area Improvements, Parker Ileadow ADATrail Desigin and Engineering, Wiright Fairm Planning and Programming, and Willard's Woods Land Ilainageimeint Planning, and Accessible 'Trail System Design® Engineering, and Construction (subject to FY2020 and 202.1 CPA Capital request)., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28® 2019 IX-16 Pire giraim: Land Use, Health and Development Delpairtment 7130 Conservation Town of Lexington, MA AssOsnntTown Mana,ser for Devebpment Office Manager- Off1cp 0 Land Use ........................................... Depa,tr,—t A�,,)stant,i, Con5ervaticin Arc9raru ..............f............. 17 1�.................—.1................. C'O"5e, atjLmpLand We Reward5h�p Ranger Coordinator ------------ Authamu zed/Appirolpirlated Staffing FY2017 IFY 2018 FY2019 IFY2020 �Budget udget udget Igr® Rec. Conservation Administrator I I I I Stewardship Coordinator I I I I �Land Use IRanger 0..26 0..26 0..26 0..26 nalILand Management 'Interns Seasonal�s Seasonal�s Seasonal�s Seasonal�s �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlIan January 2S® 2019 IX-17 Irk ii Land Use, Heallth and Devellolpiment Delpairtment 7130 Conservation Town of Lexington, MA Budget Recommendations: The recommended FY2020 General Fund Conservation budget is $262,674, ain incirease of $16,188 oir 6.,57% oveir the IFY20.19 budget., The General Fund operating budget for Compensation is $223,097 and ireflects ain incirease of $9,358 oir 4.,38% for cointractually obligated step increases, as well as the funding of a Pirogirairn Improvement Request for $8,697 to add a third suirnirneir inteirin for fieldwork, and einhaince the Ihouirly irate., FY2020 Compensation does inot include any estimate of prospective cost of living increases for contracts expiring oin oir before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Mainageir's budget., The General Fund operating budget for Expenses is $39,577 and ireflects ain increase of $6,830 oir 20.,86% for additional recurring annual ii-nowing expenses from the IFY20.18 CPA Meadow Preservation Pirogiraim, as well as oine-flime funding to ireplace a bii rnoweir that has reached the eind of its useful life., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Conservation Seasonal Staffing $ 8,697 $ 126 $ 8,823 $ 8,697 $ 126 $ 8,823 $ Enhancements ..... �$:�5'000 ACROSS Lexington Brochure Update $ 5,000 $ $ 5,000 $ $ $ �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28, 2019 IX-18 PIrk graim: Land Use, Health and Development Department 7130 Conservation Town of Lexington, MA Budget Summary: Funding Sources FY2017 FY2018 FY2019 F 200 Manager's F 200 Doll1lar Percent 7 Attu Attu Estimate Projected Add/Del Projected Increase Increase Tax Levy '119,39$ 192,671 $ 215,48]6 $ 221,977 8,697 '1310,674 15,188 7.050% Directed Funding Fees X 3'1,000 '000 3.,23% Ig .. ....... I Appropriation —FY2017 FY2018 FY2019 F 200 Ranager's FY2020 5ollar Fercent Summary Attu all Attu all A ro fiation Re uest Add/Del _!12LERec. Increase Increase Compensation $ 195,'11. �200f8231 $ 213f739 $ 214f400 $ 8f697 $ 223f097 gf3.58 4.3180% Expenses $ 50,9.59 $ 30,6.59 $ 32f747 $ 39,.577 39,577 6f830 10..$6% - - i—- --- --—-- ObF ject Code --�Y2017 Y2018 FY2019 Y2020 Tn aager's F Y2020 6ollar Fercent Summary Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 193,407 198f824 $ 210f892 $ 211f516 $ 8f697 $ 220f2131 $ 9f321 4..Q0% Overtime $ 1,$1'1 $ ZOE $ 2f847 $�2f884 -$�2f884 $ 317 1.3100% ---------------=�=------------= Personal Services $ 195,219 $ 200,823 $ 213,739 $ 214,400 $ 8,697 $ 223,097 $ 9,358 4.38% Contractual Services $ 43f073 �22f 284 $ 24f286 '15f 886 '15f886 $ 1,600 6.590% Utilities $ if888 $ 2f413 $ 2f861 $ 2f861 $ $ 2f861 $ Supplies $ 5f998 $ 5f962 $ 5f600 $ 10f830 $ $ 10f830 $ 5f230 93.,39% Small Capital $ $ $ $ $ .—% i nwi= 747 $ 39,577 $ 39,57 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IX-19 ire it Land Use, Heallth and Devellopiment Delpairtment 7140 IHealth Town of Lexington, MA Mission: Under the direction of the Lexington Board of Health, the emission of the Lexington Health Department is to prevent disease and promote welliness in oirdeir to protect and improve the Ihealth and quality of life of its residents® visitoirs and woirkfoirce., Budget Oveirview: 'The Health Department imainages disease prevention and surveillance programs designed to protect the Ihealth of the community. Programs include but acre inot Iiii-nited to public Ihealth education empowerment prograirns® einviii-oinimental Ihealth code enforcement activities® it osquito control® vaccination clinics and public Ihealth eimeirgeincy planning and irecoveiry efforts in partnership with the 11assachusetts Department of Public Health, (IADPH)., 'The Health Department staff is comprised of the Health Director, Health Agent and a pairt.-flime Public Health Nuirse., Delpairtmentali Initiatives: I., Active co-leadeirship and facilitation of interdepartmental li Health & Welliness Task Force of the CHNA.15 Best Practices in li Health and Welliness Ilulti.-Yeair Impact Giraint planning phase. 2. Facilitate and collaborate in the it ulti.-yeair implementation phases pending successful awaird of CHNA.15 li Health and Welliness implementation graint application. I Continue Public Health eimeirgeincy planning and irespoinse efforts for communicable disease thireat (Paindeimic Influenza Response), 4, Continue Food Establishment Emergency Operations planning efforts to prevent disease trainsimission due to loss of utilities or water & sewer service infrastructure. 5. Continue pairtineiring with Humain Services® Police® Fire and Building staff to plain a unified irespoinse to occupied properties found to be in ain unsainitairy condition or unfit for Ihumairr habitation. Abandoned properties imay also be discussed as inecessairy., 6. Provide food safety and public health disease prevention educational outreach to tairgeted demographics based oin ineeds identified in the Deimog raphic 'Task Force's Report and constaintly eii-neirging public health thireats or topics of concern. T Continue to implement View Permit software to improve the customer's experience in obtaining vairious Board of Health permits, including but inot Iiii-nited to retail food service® teimpoirairy food service events® swiii-niming pool operation® retail tobacco sales® well water® irDNA Biosafety® Animal Keeping and Summer Camps. FY2020 Town IManager's Preliminary (Recommended IBudget & Financing IPlian January 28® 2019 IX-20 Pire giraim: Land Use, Health and Development Delpairtment 7140 IHealth Town of Lexington, MA Assistant Town Manager for Development ....................... Office Manager- 0 Iff 1C e 0f Land Ili se ................................................. TD)�p,a r t In i e Rt Akui5taints ................................................ ................................ ................................................ Pub4cHeaIIth "'3 1 t' Eloard Df Heafth Drector ------------- ......................1--, .[� ..... ...... .. P ... ........ ................_ ................... ----------------------------- Authoirized/Appirolpiriated Staffing FY2017 IFY 2018 FY2019 IFY2020 �Budget udget udget Igr® Rec. Public IHeallth IDirector I I I I IHeallth Agent I I I I lith (Nurse 0..6 0..6 0..6 0..6 The fuill-time Puiblic Health Nurse is shared between Lexington (.6) and Belmont(.4) per Nursing Services Agreement executed in FY2009. �FY2020 Town IManager's IPrelliminary Recommended IBudget & Financing IPIIan January 28® 2019 IX-21 Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7140 IHealth Town of Lexington, MA Budget Recommendations: 'The recommended FY2020 All Funds Health budget inclusive of the General Fund operating budget and the Health Pirogiraim Revolving Fund, which funds Ihealth clinics, is $365,097., The recommended budget is a $1,01.1 or 0.,28% increase from the irestated FY20.19 budget., 'The FY20.19 budget is irestated to ireflect a transfer approved at the 20.18-3 Fall 'Town Meeting to shift $10,000 from Personal Services to Expenses to fund the contract for an inteirim Health Director while the Ihiirirrg process is underway., 'The FY2020 recommended Health General Fund operating budget is $320,097, which is a $1,01.1 or 0.,32% increase from the FY20.19 General Fund budget., 'The General Fund operating budget for Compensation is $246,617 and inflects a $13,842 or 5.,95% increase, for the cost of contractually obligated step increases and salairy increases, as well as the restoration of the $10,000 transferred at Fall 'Towin Meeting. FY2020 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases acro captured in the Salary Adjustment account within the 'Towin Manager's budget. 'The General Fund operating budget for Expenses is $73,480 and ireflects a $(.12,83.1) or .-.14.,87% decrease, which is a net change which removes the Fall 'Town Meeting transfer, irealigins spending with Ihistoirical levels and ireduces professional development due to the completion of a pirogiraim., 'The FY2020 Health Programs Revolving Fund is recommended at $45,000 which is level-funded from the FY20.19 authorization. Pirogiraim lim1piroveiment Requests: Noine irequested., FY2020 Town IManager's Preliminary IRecommended IBudget & Financing IPllan January 28, 2019 IX-22 Irk Darn: Land Use, Health and Development Department 7140 IHealth Town of Lexington, MA Budget Summary i- General Fund Funding Sources FY2017 FY2018 FY2019 FY2020 Mainager's F 200 Dollar Percent Attu all Attu all Estimate Projected Add/Del Projected Increase Increase -- 7 2- Tax Levy 7-7249,506 7 .57,480 $ 274,086 $ 275,097 $ $ 275,097 $ 1,011 0.,37% Directed Funding Appropriation Suirnimary -FY2017 FY2018 FY2019 FY2020 Mainager's F 200 Dollar Percent (General) Fund) Attu all Attu all Restated Request Add/Del Mgr's Rec. Increase Increase Compensation $ 229,3178 7,3110 $ - 232,775 $ 246,617 $ 2 5 $ 246,617 $ 13,84 .,95% 235 Expenses $ 58,627 67,760 $$ 86,311 $ 73,4F0 73,480 $ (12,8311) 14.870/. Object Code Suirnimary --FY2017 FY2018 FY2019 FY2020 Mainager's F 200 Dollar Percent (General) Fund) Attu all Attu all Restated Request Add/Del Mgr's Rec. Increase Increase 231,139 $ 244,959 $ $ 244,959 $ 13,820 5.,98% Salaries&Wages T72-2-9,3178 T 13.5,310 $ Overtime .- $ 1,636 1,678 -1,658 -$---"72-2 -1 -3140/. ---------------= I--------------- ---------------=�- Personal Services $ 229,378 $ 23..5,310 $ 232,775 $ 246,617 $ $ 246,617 $ 13,842 ..5.9.5% Contractual Services $ 54,949 $ 60,549 $ 80,550 $ 66,880 $ $ 66,880 $ (13,670) -16.,97% Utilities $ 1,257 $ 1,297 $ 2,401 $ 2,600 $ $ 2,600 $ 199 8.,29% Supplies $ 2,421 $ 5,914 $ 3,360 $ 4,000 $ $ 4,000 $ 640 19,0.5% Small Capital $ $ % Expenses T-58,627 T-67,760 -6,311 $ 73,480 $ $ 73,480 $ (12,831) -14.87% $ 5 --------------------................--------------------------------------------------- Budget Summary - Revolving Funds* Funding Sources -FY2017 FY2018 FY2019 FY2020 �ianager's FY2020 Dollar Percent Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Health Programs Revolving $ 45,780 $ 33,291 $ 45,000 $ 45,000 $ 45,000 $ -% Fund 'Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. 2 Approlpfiationsi 11 !i� ��117 �12 i I�� �FY2019����: 1 lar Percent Y (Revollving Funds) ct I �e I A� ua '140- Heallth Programs Revollving Fund 0 --------------------................--------------------------------------------------- Budget Summary - All Funds - Appropriation Su �Y2020 Mainager's FY2020 irnimary -7Y2017 Y2018 FY2019 Dollar Percent (AIIII Funds) Attu all Attu all Restated Request Add/Del Mgr's Rec. Increase Increase Compensation $ 229,3178 T 235,3110 $ om232,775 $ 246,617 $ $ 246,617 $ 13,842 5.,95% m Expenses $ 72,574 �-82,323 $ 131,311 $ 118,4$0 $ 118,480 (12,8311) 9..77% �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IX-23 Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7200 IPlanning Town of Lexington, MA Mission: The Planning Office helps iresidents envision and work toward a community that serves the ineed of all its citizens and to imainage growth and chainge. The Planning Office provides staff assistaince to the Planning Board, helps to administer the Zoning Bylaw and reviews development permit applications for residential and commercial projects., Budget Overview: The Planning Office supports the Planning Board in the administration of the Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special permits for residential development, site plain review and granting of special permits, as well as reviewing zoining aimendiments and plainined development district proposals that go to 'Towin Ileeting., In addition, the staff eingages in shoirt- and loing-teirm planning iregairding growth and development issues in Lexington, actively participants in various committees dealing with transportation, affordable housing, economic development, as well as regional and statewide initiatives. The planning staff participates oin the Development Review 'Teaim, the Economic Development Advisory Committee, the Housing Partnership Board, the Trainspoirtation Safety Group, Parking Ilainageimeint Giroup, 'Trainspoirtatioin Foiruirn and the HOIAE Consortium, Delpairtmentali Initiatives: I., Eingage the public in updating the Comprehensive Plain., 2. Assist the Planning Board in implementing its annual work plain, including assisting with the Special Permit Residential Development Committee and public outreach for Hartwell Rezoning. I Advance the 'Towin's various transportation initiatives, including the Trainspoirtation Safety Group, updating the 'Trainspoirtatioin Ilainageimeint Overlay District Plain, and collaborating with the Trainspoirtation 114ainageir to implement recommendations of the Tri.-Towin 'Tra inspoirtation study., �FY2020 Town IManager's Preliminary Recommended IBudget & IFiinanding IPlian January 28, 2019 IX-24 Ire Ir im: Land Use, Healthd Development Delpairtment 7200 IPlanning Town of Lexington, MA we start'To' wrn Manager ager for Development ------------------ ---------------------- Offbre,Manager- Off�ce of Land We Depairtrnerrn't' annarn,Mrectann Nanning Bowra r t ndt PlanningNaninm �"Iwnrne1, Ca1"Ictor IpartmentAs�rrtan _...................-...........—.......... ......................................... Authoirized/Appirolpiriated Staffing tudgt tudgt tudgt Mgr's Rec. Plla nniing IDiirector I I I I Assiista n IPllaalaliiI I I I Planner I I I I Administrative Assistant I I I I FV2020 Town IMa nager's Preliminary Recommended Fudget & IFiina nciing IPlla n January 28® 2019 IX-2.5 Irk ii Land Use, Heallth and Devellolpiment Delpairtment 7200 IPlanning Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended General Fund Planning Department budget is $4.10,796, which is ain incirease of $23,633 oir 6.10% firoirn the IFY20.19 budget. 'The General Fund operating budget for Compensation is $332,446 and ireflects a $(7,0.17) oir .-2.,07% decirease firoirn the IFY20.19 budget, for contractually obligated step increases and cost of living adjustments. FY2020 Compensation does inot include any estimate of prospective cost of living increases for contracts expiring oin oir before June 30, 20.19., Funds for prospective increases acre captured in the Salary Adjustment account within the 'Towin Manager's budget., 'The recommended budget for Expenses is $78,350 and ireflects a $30,650 oir 64.,26% incirease., This incirease is due to cointractual services increasing by $20,000 for Comprehensive Plain completion and initial implementation. A Pirogirairn Improvement Request of $8,000 will fund ain online engagement platform to allow a wideir ciross-section of residents to provide feedback to the Comprehensive Plain., 'Travel, seirninairs, and ii-neirnbeirship dues increase by $1,900 for staff to achieve/imaintain professional certifications. Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Online Engagement Platform, $ 8f000 $ .— $ 8f000 $ 8f000 $ $ 8f000 $ Comprehensive Plan �FY2020 Town IManager's IPreliiminary (Recommended IBudget & (Financing IPlian January 28, 2019 IX-26 Irk balm: Land Use, Health and Development Delpairtment 7200 IPlanning Town of Lexington, MA Budget Summary -T- - Y202a 0 nager's FY2020 6ollar Percent Funding Sources FY2017 Y2018 FY2019 T Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 284,3128 $ 3102,214 3164,743 $ 375,846 8,000 $ 383,846 $ 19,103 .5..24% Parking Fund $ $ 8,500 $ $ $ $ $ TMOD Stabilization Fund $ $ 25,000 $ $ $ $ $ Directed Funding $ 26,950 $ 4,530 20.,21% - 0 Ilar Percent Appropriation -7Y2017 Y2018 FY2019 FY2020 � n iaager's --TY202 Suirnimary Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase - -- -- --�---- - Compensation 2.78,3120 ��294,643 $ 339,4631, $ 332,446 31-312,446 (7,017) 7 2.070% 16,3108 $ 7-31,590 00 Expenses $ 3 $ 47,700 $ 70,350 $ 8,000 $ 78,350 $ 30,650 64.,26% Object Code --FY2017 FY2018 FY2019 FY2020 Ianager's FY2020 Dollar Percent Suirnimary Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 296,463 $ 294,180 $ 332,256 $ 325,146 32.5,146 $ (7,110) 2.140% Overtime $ 1,857 $ 463 $ 7,207 $ 7,300 $ $ 7,300 $ 93 1.,29% ----------------=:---------------=----------------=:------------=� Personal Services $ 298,320 $ 294,643 $ 339,463 $ 332,446 $ - $ 332,446 $ (7,017) -2.07% Contractual Services $ 34,412 $ 71,450 $ 43,450 $ 65,350 $ 8,000 $ 73,350 $ 29,900 68.,81% Utilities $ $ $ $ $ $ $ -% Supplies $ 1,896 $ 2,140 $ 4,250 $ 5,000 $ $ 5,000 $ 750 17.,65% Small Capital $ $ $ $ $ .-% Expenses $ 98 $ 73,590 47,700 6.50 64.26% go IM �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IX-27 Pire giraim: Land Use, Heallth and Devellolpiment Delpairtment 7300 lEconomic �Development Town of Lexington, MA Mission: 'The Economic Development Office works to encourage inew investment and support our local businesses .- big and simall., A strong local business sector is a critical component of a healthy and sustainable community creating places to eat and shop, as well as opportunities for employment and added revenue to support local services., 'To that eind, the Economic Development Office serves as a liaisoin for businesses and works to address business-irelated issues from parking to updating laind use policy., The Office also works to iretain and expaind local businesses by providing information, conducting iresearclh, and leveraging State economic development tools and resources designed to improve the business einviii-oiniment., The Economic Development Office also cultivates and imaintains relationships with State.- level partners for business development acrd infrastructure investment opportunities. In addition, the Economic Development Office works to leverage economic opportunities from touirisim., 'The three programs .- the Liberty Ride, the Battle Green Guides and the regional imairketing pirogiraim .- are aimed at einhainding Lexington's visitor-based economy. Budget Overview: The Economic Development budget is divided into thiree eleimeints:: the Economic Development Office, the Liberty Ride and the Visitors Center, 'The Economic Development Office is tasked with strengthening the commercial tax base, providing services to existing and prospective businesses, and overseeing touirisim functions, including the Battle Green Guides., Staff work oin initiatives with input from the Economic Development Advisory Committee, the Lexington Center Committee, and the 'Touirisim Committee. 'The Liberty Ride trolley tear of Lexington and Concord serves as the only transportation Hink to the area's �histoiric sites., Ridership continues to increase, and in 20.18 the Liberty Ride celebrated its .16th season. As a revolving fund, the Liberty Ride is funded thirough ticket sales., 'The trainspoirtation-seirvices contract will expire in li 20.19., Staff anticipates a significant increase with a inew six-yeah contract. 'The Visitors Center serves as gateway for over .120,000 people who come to visit Lexington every year, 'The Visitors Center operates with sales revenue generated from retail sales in the gift shop., The old Visitors Center is plainined for demolition in li 20.19 and a inew Visitors Center will be under construction from li 20.19 to li 2020, with ain expected giraind opening for Patriot's Day 2020., In the interim, while in a teimpoirairy space, there will be Himited retail operations, and the General Fund will support operations. Delpairtmentali Initiatives: Economic Devellolpiment Office I., Develop a strategy for economic development initiatives that include a public engagement plain for the Hartwell Zoning Initiative, 2. Implement the recommendations of the Parking 114ainageirneint Group to add approximately 25 surveyed parking spaces that are currently inot part of the public parking inventory Touirisim/Visitoir Activities I., Improve the efficiency of sale transactions for merchandise and Liberty Ride tickets thirough coordination of staff resources 2. Develop ain online presence for the inew Visitors Center I Review route and content of Liberty Ride �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28, 2019 IX-28 ire it im: Land Use, Healthd Development Department Town of Lexington, MA Ass,iatarrt Town V"mana er for Development Office Marfagen-. �"ffice of Land prb:;e 14 Department s a'ra t'ant W' ---------------------- --:_________•m•m••m• Ecarrcmic Deaetopmeat awtrar'tar' V5a for AM enter kcrarIQPIIK Manager 0e:rrelopment Coor Nnatcu ................. ---------- . _._._._ ----------- ---_--------- I t rd y Ride a Wi, a' itoantarT Caurrclirafi r VWrtar Center Staff A5sMant.Manage Liberty Cdrta+Cuide. battle Greer t:wdea uamu d/ l l iral iriu d Staffing tudgt tudgt tudgt Mgr's Rec. Econorniic Development IDiirector I I I I Ecc�norniic Development Coordinator I I I I Ecc�norniic Development Intern — — Seasonal Seasonal Viisiitc�r Center IManager I I I I Visitor Center Staff(6113T) 4..75 4..75 4..75 4..75 Visitor Center Assistant IManager 0„56 0„56 0„56 0„56 Sattlle Green Guides Seasonal Seasonal Seasonal Seasonal Liiberty IRide Coordinator 0..70 0..70 0..70 0..70 666"k Seasonal Seasonal Seasonal Seasonal Note: Visitor Center staffing is incluided above as this fuinction was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff(I works fuill-time and 6 work part-time) and 30 seasonal workers from April to October FV2020 Town IManager's Preliminary (Recommended ISudget & IFiinanciing IPlan January 2S® 2019 IX-29 Program Land Use, Heallth and Devellolpiment Delpairtment 7300 lEconomic �Development Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended All Funds Economic Development budget inclusive of the General Fund operating budget and the Liberty Ride and Visitor Center Revolving Funds is $807,756, which is a $45,793 or 6.01% increase from the FY20.19 budget., 'The FY2020 recommended General Fund Economic Development operating budget is $440,966® which is a $85,230 or 23.,96% increase from the FY20.19 General Fund budget., 'The recommended General Fund operating budget for Compensation is $199,068, and reflects a $2,530 or .1.,29% increase, for contractually obligated step increases and cost of living adjustments. FY2020 Compensation does Inot include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Manager's budget. 'The recommended General Fund operating budget for Expenses is $24.1,900, a $82,700 or 5.1.,95% increase which is the Inet change from removing one-time costs., Contractual costs include expenses associated with the REV Etas, a business-seirving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line Station, to be funded with an appropriation from the 'Tra inspoirtation Demand Management (TDIA) Stabilization Fund., In addition, the 'Towin provides a Himited amount of General Fund support in the amount of $18,000 to the Visitors Center, 'The recommended FY2020 Liberty Ride Revolving Fund request is $265,535 which is a $58,719 or 28.,39% increase from FY20.19., This is attributed to a new tirainspoirtatioin.-seirvices contract for a six to ten year period and a imoire accurate projection of staffing needs assuming regular hours of operation over the transition period while the new Visitors Center is under construction., 'The recommended FY2020 Visitor Center Revolving Fund request is $10.1,253 which is a decrease of $(98,.156) or .-49.,22% from FY20.19., This is attributed to a decrease in the expenses related to meirchaindise., During construction of the new Visitors Center, while operations are housed in a sir alleir teimpoirairy space, staff anticipate a Ireductiolns in retail operations., While merchandise expenses decrease given the pruning of retail offerings, there is a corresponding decrease in retail revenues. A pirogiraim improvement of $80,000 is recommended to cover staff costs over the transition period and Imailntailn regular hours of operation., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended General Fund Support of Visitors 148,624 $ 16f844 $ 165f468 $ 80f000 $ $ 80f000 $ 8.5f468 Center Services �FY2020 Town IManager's Preliminary Recommended IBudget & (Financing (Phan January 28, 2019 IX-30 PIrk graim: Land Use, Health and Development Department 7300 Economic �Development Town of Lexington, MA Budget Summary - General Fund Fundi,ing Sources FY20-17 -FY-2018 FY2019 FY2020 -Ranager's FY2020 Dollilar Percent Attu Attu Estimate Projected Add/Del Projected Increase Increase T v $ '9 --72--7- _ 8 Tax Levy $ 58,058 $ 266,4231 $ 282,738 $ 287,968 -80,000 -3167,968 -85,2310 -310140% TQM Stabilization Fuad 45,400 $ 46,000 $ 46,000 $ 46,000 - 46,000 --7 $ $ 27,000 $ 27,000 $ 000 �27 000 CenterImpr., District Stab, Fund 27,000 -7Y -T�a Appropriation Suirnimary ---FY2017 2018 FY2019 FY2020 nager's FY2020 Dollar Percent (General) Fund) Actuall Actuall Appropfiation Request Add/Del Mgr's Rec,, Increase Increase 10 8 Compensation $ 181,458 -181,267 $ 196,538 -199,068 19-9,068 1,530 -1290% $ 159 0 Expenses 122,000 158,156 $ 159,200 161,900 $ 86,665 �241,966 82,766 .51,9.5% go -7-T�a L Pirograim Suirnimary -TY2017 FY2018 FY2019 Y2020 nager's FY2020 Dollar Percent (Generall Fund) Attu Attu Appropriation Request Add/Del Mgr's Rec,, Increase Increase 10 Economic Development Office 2 6�31,8 0 8 3131-9,4 2 31 $ 355,738 -$-3160,968 80,000 440,968 85,2310 13,96 30 Tourism -319,650 L=LL $ Object Code Suirnimary FY2017 FY2018 FY2019 FY2020 Maini1g:!:::;ii FY2020 (Ganem)) IF Actuall Actuall Appropriation Request Add/Del M ir's Rec. Salaries&Wages $ 181,450 -181,2631 $ 193,837 $ 196,332 $ Overtime $ 8 -$-4 $ 2,701 $ 2,736 b e de a IF 20 7 FY2019 FY2020 Manager's Y n R Eeq e Add/Del tlo $ 1 9 u st $ -7 6 3-'2 0 j ct Code Su mm unary t 1 87 0 1 $ 7-1 $ (Genera I IF nd) Ac ua ppropria Salaries a ries&Wag es $ 1 8 lf 4 50 $ 1__ Ove rtIme $ 8 $ 2 2 -6 :------------ $ 181 $ Personal Services $ 181,458 $ 181.267 �1; Contractual Services $ 96,908 $ 133,809 $ 1314,400 $ 133f900 $ $ 133f900 $ (500) -0.,37% Utilities 7-- T - $ $ Utilities Supplies ---�24f 7-08 -$--72-4f,148 $ 24f8OO $ 28fOOO 80,000 -108f000 -831f200 -31315-4 8 0% Small Capital T-3184 $ $ T-.- --77-o/. :�:------------= Expenses $ 122,000 $ 158,156 $ 159,200 $ 161,900 $ 80,000 $ 241,900 $ 82,700 ..51.9.5% -g-ud-g--e,t-,S-u,-m,-m--a-r-y,--,-R,e-v,o-lv-iln--g-F--uI-n-d,-s,*----------------------------------------------------- Funding Sources --FY2017 FY2018 FY2019 FY2020 anager's F 200 Dollar Percent Attu all Attu all Estimate Projected Add/Del Projected Increase Increase 202 f22 ..0 -199f-3146 -�-190f429 $ 202f220 -$-16 -$-- -$-161,776 -$ (40f444) 0.000% Liberty Ride Rev., Fund 1f776 Visitors Center Rev., Fund T-72-071,7-22 $-196,41.5 $ 182f000 -$-101f200 -101f200 -$-(80 -7�- f800) 4.400% ® go *Revolving Funds are authorized by Town Meeting via Article 13,and are not appropriated under Article 11. -- Appropriation Suirnimary -FY2017 F 201 2019 FY2020 Manager's FY2020 Dollar (Revollviing Funds) Attu Attu ApIl ropriation Request Add/Del Mgr's Rec,. lincreas 7320 Liberty Ride Rev. Fund 199,153 196,973 $ 206,816 265,535 -�-6 65f430 Compensation -65f667 1f847 $ Expenses $ 133,486 $ 135f126 $ 141,386 $ 169,761 $ $ 169,761 $ 28f375 7 o Benefits $ $ $ $ 16,844 $ $ 16,844 $ 16,844 % 7340 Visitors Center Rev. Fun 209,518 200,323 199,409 $181,253 '� (80,000) $ 101,253 $(98,156) -49.220/. -7 Compensation -104f8531 - 103,670 -11-31f409 $ 113f409 $ (5OfOOO) $ 6-31f409 $ (5OfOOO) 44,09 Expenses $ 104f665 $ 96f653 $ 86f000 $ 51,000 $ (13fl56)1$ 37,844 $ (48fl.56) -.56.,00% % Benefits $ --------------------------------------------------------------------------------------------- 019 Y� Manager's -P ppropriatio n Add/Del e I r=te $ 9 2839% $ �206 8 16 $ 6 f4 0 $ 10 20.,63% 20 0 OX Budget Summary - All Funds --TY nt -Ranager's 2020 Dollilar erc Approlpfiations Suirnimary -TY2017 FY2018 FY2019 FY2020 'o Attu Attu Appropriation Request Add/Del Mgr's Rec,, Increase Increase tj $ Compensation T-7375 1 f 9-78 -3146f784 $ 375f377 $ 391,407 (5OfOOO) $ -3141f407 $ (333'f970) .5 O/o Expenses -3160j.51 318-9f 93.5 $ 386f586 $ 382f661 -66,844 44-9,50.5 -$-62f919 16..18 $ $ $ 33f688 Benefits $ f 688 $ (16.844) t 1 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 IX-31 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� Section X., Program 8000: General Government This section includes detailed information about the FY2020 Operating Budget & Financing Plain for General Government. It iincludes:: 0 8.100 Board of Selectmen X-2 0 8200 'Towin Manager X-6 0 8300 'Towin Committees X.-.10 0 8400 Finance X.-:12 0 8500 'Towin Cleirk X.-.16 0 8600 Infoin-nation 'Techinology X-20 �FY2020 Town IManager's IPreliiminary IRecommended Fudge t & IFinancing IPlian January 28® 2019 X-1 Program Geneirai Government 8100 lBoard of Selectman Town of Lexington, MA Mission: 'The Board of Selectmen, together with the 'Towin Ilainageir, irepiresents the executive branch of the 'Towin government. 'The Board consists of five imeimbeirs, elected for thiree-year teirms., Selectmen serve without compensation. 'The Board acts as the 'Towin's pirimairy policy-imaking body for a wide variety of issues affecting service delivery, finance and 'Town infrastructure., They provide oversight in imatteirs of litigation, act as the licensing authority, enact rules and iregulations iregardirrg traffic control and are responsible for calling 'Towin lleetings and approving the 'Towin lleeting Wairraint. Budget Overview: 'This budget includes funding for the Selectmen's Office, 'Towin Counsel the Annual 'Town Report, and the Public, Education, Governmental (PEG) programming budget., Day-to-day operation of the Selectmen's Office is under the direction of the Office Ilainageir/Executive Clerk and the Department Assistant who assist the Selectmen and coordinate activities with the 'Towin Ilainageir's Office., 'The staff prepare the Annual and Special 'Town lleeting Wairraints and assist the Selectmen in responding to questions and inquiries from the public., 'They also receive all contributions to Selectmen gift accounts, the Fund for Lexington, PTA Council Scholarship, Lexington Education Fund and all other 'Trustees of PublicTrusts funds., Staff imainage the licensing and permitting process for the Board (the licensing authority)., 'These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment, flairnirnable storage, ininkeepeir, lodging Ihouse, theater, Class I, II and III for the sale of used cars, vehicles for Ihiire such as common carrier, Hirnousine and taxi cab and automatic amusement machines., Staff maintain over 300 Selectmen appointments to imoire than 40 committees. In addition, the Selectmen's Office notifies Lexington iresidents of all national, state and local elections., 'Town Counsel irepiresents the 'Towin, through the Board of Selectmen and 'Town 114ainageir, on all legal imatteirs including litigation, contracts, drafting of'Towin bylaws and enforcement of bylaws through the Court systern. The 'Towin Report is the official proceeding and activities of'Towin Government. It is required to be prepared annually under State law., 'The PEG budget funds activities related to the 'Towin's cable television pirogirairniming., Under 11assachusetts law, municipalities imay receive up to 5% of the basic cable bill for PEG programming activities., 'These funds are largely used, under the guidance of the Communications Advisory Committee, to fund the Lexlledia contract, Delpairtmentali ;Initiatives: .1 Continue to irefire the Financing Plain/Piropeirty 'Tax Impact for School and 114unicipal Capital Projects 2. Continue advancing the Police Station project 3. Continue to address Pedestrian, Bicycle and Vehicle Safety oin 'Towin Roads 4. Improve imethods of Communication (iinbouind/outbouind) of the Board and the 'Towin given an increasing ireliance on electronic mediums., �FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28, 2019 X-2 Program r l Government 8100 lBoard of Selectman Town of Lexington, MA Board of Selectmen Office i arrager/ R cord: ,rg Executve CI-IrSecretary Depar'ti-hent Assistant Authorized/Appropriated Staffii IIS 'l7 IFY2018 IFY2019 IIS tudg t tudg t tudg t Mgr's Office (Manager/Executive Clerk I I I I IDepartrnent Assistant I I I I Recordiing Secretary* 0 0 0„ 025 ® agag agag *FTE changes in FY2019 and FY2020 reflect a more realistic depiction of houirs needed to suipport the Board of Selectmen, FV2020 Town IManager's Preliminary (Recommended ISudget & IFiinanciing IPlan January 2S® 2019 X-3 Pirogiraim: Geneirai Goveirniment 8100 lBoard of Selectman Town of Lexington, MA Budget Recommendations: 'The FY2020 recommended General Fund operating budget for the Board of Selectmen is $1,264,896, which is a $(.1.1,603) or .-0.,9.1% decirease from the FY20.19 General Fund budget., 'The Compensation budget is $126,144, which is a $14,323 or .12.,8.1% increase® which inflects step increases and cost of living adjustments, as well as the ireclassification of the Municipal Assistant to a Department Assistant., FY2020 Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases acre captured in the Salary Adjustment account within the 'Towin Manager's budget., 'The Expenses operating budget is $1,138,752, which is a decirease of $(25,926) or -2.23%. This is a net decirease which inflects the ireirnoval of $40,000 in oine-turns costs firoirn FY20.19 to study the impact of a citizen zoining initiative® offset by increases for LeMedia and the annual audit., 'The recommended FY2020 budget for legal expenses is unchanged from FY20.19 at $4.10,000., The recommended FY2020 budget for the annual 'Town Report is unchanged firoirn FY20.19 at $13,688. 'The FY2020 recommended budget for the 'Towin's annual contract with LexlAedia for broadcasting public meetings and events is $6.14,476 which is a $13,574 or 2.,26% increase from FY20.19® and inflects contractual increases with LexlAedia. 'This budget iteirn is fully funded firoirn the PEG Access Special Revenue Fund., Pirogiraim lim1piroveiment Requests: Noine irequested., �FY2020 Town IManager's Preliminary IRecornmended IBudget & IFinancing IPllan January 28® 2019 X-4 PIrk graim: Geneiral Government 8100 lBoard of Selectman Town of Lexington, MA Budget Summary - General Fund --FY2111321113 anager's FY2020 ollar Percent Funding Sources --�Y2017 Y2018 FY2019 Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 486,759 $-400,628 -$ 594,536 $ 56-9,302 -$ .- $ 56-9,302 $-(25,234) -4-24% Transfers from Enterprise Funds $ 1,136 $ 1,067 $ 1,062 $ 1,118 $ $ 1,118 $ 56 5.,27% to General Fund (Indirects) PEG Access special Revenue Fun 2.,26% Fees 0 Appropriation Suirnimary -FY2017 Y2018 FY2019 FY2020 I�anager's FY2026ollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 141,5317 $ 114,672 $ 111,821 $ 126,144 $ $ 126,144 $ 14,323 12.,81% Expenses $ 427,584 $ 3170,1431 $ 1,164,678 $1,138,752 $ $1,138,752 $ (25,926) -2.,23% Prograim Suirnimary -TY2017 FY2018 FY2019 FY2020 Ianager's FY2020 Dollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase ----7- -51,909 $ 22-6,732 $ $ 226,732 $ (25,177) 9.,99% Total 8110 Selectmen's Office $ 229,168 $ 211,064 $ 2 -- -- Total 8120 Legal $ 3'19,983 $763,153 $ 71-0,000 $-410,000 -410,000 Total 8130 Town Report 9,970 $ 10,598 $ 13,688 $ 13,688 $ $ 13,688 $ % Total 8140 PEG $ $ $ 600,902 $ 614,476 $ $ 614,476 $ 13,574 2.,26% Object Code Suirnimary --FY2017 FY2018 FY2019 FY2020 Ianager's FY2020 Dollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages 141,5317 $ 114,672 $ 111,821 $ 126,144 $ $ 126,144 $ 14,323 12.,81% Overtime $ $ .- $ $ $ $ .- $ .-% ---------------= ---------------- ---------------=I------------ =� Personal Services $ 141,537 $ 114,672 $ 111,821 $ 126,144 $ $ 126,144 $ 14,323 12.81% --72- -�1,114,2319 � (24,926) .19 Contractual Services ---4-0-71,0 0-7 $-3148,806 $ 1,139,165 $1,114,'139 o/. Utilities $ - $ - $ $ $ $ $ % --72---72-- $ % Supplies $ 4,576 $ 1,31-316 24,513 $ 24,513 $ $ 24,513 $ Small Capital $ 1,000 $ - .- $ $ $ (1,000) -100.,00% ---------------- --------------- --------------- ------------ Expenses $ 427,584 $ 370,143 $ 1,164,678 $1,138,752 $ - $1,138,752 $ (2..5,926) -2.23% - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - -- - - - Budget Summary - Revolving Funds -7Y 202 --Y2 2 11131113 I�anager's 0 ollar Percent Funding Sources --�Y2017 Y2018 FY2019 � Attu all Attu all Estimate Projected Add/Del Projected Increase Increase PEG Revolving Fund $ 642,168 $-6431,296 $ $ .- $ .- $ .- $ .-% MM MM MM M=MM EM: FY2019 11 a r Percent Appropriation Sui ease lu Appropriation LRequ est Add/Del Mgir's Rec. IncrIncrease '140- PEG Revollving Fund Expenses $ % - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - -- - - - Budget Summary - All Funds - Appropriation Suirnimary -FY2017 FY2018 FYW19 FY2020 Ian �Yager, 2020 Dollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 141,5317 $ 114,672 $ 111,821 $ 126,144 $ $ 126,144 $ 14,323 12.,81% Expenses $1,091,098 $ 921,196 $ 1,164,678 $1,138,752 $ $1,138,752 $ (25,926) -2.,23% go �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 X-5 Pirogiraim: Geneirai Goveirniment 8200 'Town �Manager Town of Lexington, MA Mission: The Board of Selectmen appoints the 'Towin Ilainageir who oversees the daily operations of all general government departments, implements the policies of the Board of Selectmen, proposes an annual operating and capital budget® and einfoirces 'Towin bylaws and iregulations.,, The 'Towin Ilainageir's authority and iresponsibilities acre established in the Selectmen.-Towin Ilainageir Act of .1968., 'The 'Towin Ilainageir's Office is also iresponsible for Human Resources and benefit administration, as well as risk management. Budget Oveirview: The 'Towin Ilainageir's Office budget is comprised of two elements" Organizational Direction and Administration and Human Resources. Organizational Direction and Administration includes day-to-day oversight for all 'Towin departments, towin.- wide staff training and professional development, and special projects. This function also implements all decisions of the Board of Selectmen and provides staff support to vairious'Towin committees. The 'Towin Ilainageir's Office, through the Human Resource function, is iresponsible for personnel administration, benefits administration, collective bargaining negotiations, workers compensation and unemployment benefits., Delpairtmentali ;Initiatives: I., Continue to support the Diversity Advisoiry 'Task Force in coordination with the School department. 2. Initiate implementation protocol for Ihafo cirime activities in coordination with the School department. 3. Work to support the high-peirfoirmaince culture in the organization by providing directed teaim building to the newly constituted Senior Ila inageimeint'Tea im., 4. Develop new irevenue sources to support the budget® particularly the capital budget® by looking at stoirmwateir irevenue and sidewalk betterments. 5. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid-level imainageirs in organization decision-imaking and selecting and training qualified individuals., 6. Continue the work on internal controls by irevising existing policies and developing new policies that imay be necessary to ensure the protection of assets that acro vulnerable to abuse., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28® 2019 X-6 Program r l Government r Town of Lexington, MA Town Manager Human Resciiur°ces Assi,tantTawn Manager Hearings Officer �u it e c herr . .... Human Rpsourcps Marugernent Purtu11ch1fsrmatir:n of ze Manager Associate FVV a "fir ill fst Office Benefit V,ocr fin tsrr Authorized/Appropriated Staffii FY2017 FY2018 FY2019 IIS tudg t tudg t tudg t —Mgr's Town IManager I I I I Assilstant Town IManager* I I I I Publlilc :information officer** — — I I Office (Manager/Special (Events Coordinator I I I I IM—anagernent IFellllow/Anallyst I I I I IHeariing Officers*** 0„12 0„12 0„12 0„12 (Human (Resources IDilrector I I I I (Human (Resources Associate I I I I Senefilts Coordinator I I I I *The title of Depulty Town Manager was changed to Assistant Town Manager in February 2017 **A new position for a Pulblic Information Officer was fulnded as a Program Improvement in FY2019 in response to a goal established by the Board of Selectmen to improve commulnications and information-sharing with residents, ***Two hearing officers hear appeals for parking fines; one mulnid)al hearin officer hears appeals for fines issuled by the Fire Department(regional position, shared with Winchester and Wobulrn) FV2020 Town IManager's Preliminary (Recommended ISudget & IFilnanciing Plan January 28® 2019 X-7 PIrk giraim: Geneirai GoveirnImp nt 8200 'Town �Manager Town of Lexington, MA Budget Recommendations: The FY2020 recommended budget inclusive of the 'Towin Mainageir's Office and Human Resources is $950,319, which is a $49,076 or 5.,45% increase from the FY20.19 budget. The recommended FY2020 budget for Compensation is $69.1,484, and ireflects a $24,076 or 3.,6.1% increase, which ireflects new hires, step increases and cost of living increases., FY2020 Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases acre captured in the Salary Adjustment account within the 'Towin Mainageir's budget., The recommended FY2020 budget for Expenses is $258,835, which ireflects an increase of $25,000 or .10.,69% firom FY20.19, due to the funding of a Pirogiraim Improvement Request for $25,000 to Ihilre a consultant to ireview the 'Towin's current General Liability Insurance structure, recommend adjustments based on current imairket conditions, and irebid the contract., The department's budget includes a Salary Adjustment Account, which ireflects anticipated FY2020 collective bargaining settlements, other wage increases, and compensated leave payments due ceirtain employees at retirement. Once contractual settlements aire reached, funds aire transferred firom this account to the appropriate departmental budget upon a vote of the Board of Selectmen. Contracts that aire currently being negotiated whose outcome will affect the Salary Adjustment Account include the AFSCIAE Local .1703 unit Ireplresentiing Public Works. Contracts that expire at the end of FY20.19 aire also included in the Salary Adjustment account and aire comprised of the IAFF Local .149.1 Fire Department, Lexington Municipal Managers Association, and the Lexington Municipal Employee Association. Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected in (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Consultant Services-General Liability $ 2.5,000 $ $ 2.5,000 $ 25,000 $ $ 25,000 $ L=L--------------------1:---::=- �FY2020 Town IManager's Preliminary Recommended IBudget & (Financing (Phan January 28, 2019 X-8 PIrk graim: General Government 8200 'Town �Manager Town of Lexington, MA Budget Summary -�Y FY2020 Manager's Percent Funding Sources -TY2017 2018 FY2019 FY2020 m Actuall Actuall Estimate Projected Add/Del Projected Increase Increase Tax Levy -3170,197 -$-163,6731 $ 3-140,719 $ 357,113 $ 25,007 $-3182,1131 -41,394 -121.50% 9 - 3-38% Enterprise Funds(Indirect) 4-5,825 -46,419 $ 49,7d24 T .91-406 Available Funds Rentals* 7 6,000 1.,17% --- i- 0 Appropriation SuTn irnimary --FY2017 Y2018 FY2019 FY2020 aager's ---FY2026ollar Percent Actuall Actuall Approlpfiation Request Add/Del Mgr's Rec. Increase Increase Compensation -.5931,75.5 .5 7-3,0 3 31 $ 667,408 691,484 691,484 '14,076 3..61% , 8_ ,5 Expenses -142,3147 -1-311,829 $ 233,835 133,$3.5� �25,000 �258,8'31.5 '15,000 10.690% ® go -F7Y-2017 -FY--2018 FY2019 F 200 Manager's F 200 DoIIIIIIIIar Prograirn Suirnimary c Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase fnec=te Total 8210 Organizational Dir., $ &Admin., $ 531,978 $ 483,211 $ 637,807 $ 651,0314 $ 25,000 $ 6 8 227 5.,99% $ 285 $ 10 8 9 Total 8220 Human Resources $ 204,124 $ 221f651 $ 263f436 $ 274,285 $ L494.,12% Object Code Su irnimT ary -FY2017 F 201 FY2019 FY2020 anager's FY2020 DoIlIlar Percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages -5931f7.55 -$-.573f033I $ 667f408 $ 691f484 -691f484 7 24f076 3..61% Overtime $ $ Personal Services $ ..593,755 $ .573,033 $ 667,408 $ 691,484 $ - $ 691,484 $ 24,076 3.61% Contractual Services $ 123f026 $ 107f380 $ 199f600 $ 199f600 $ 25f000 $ 224f600 $ 25f000 12.,53% Utilities $ $ $ $ $ $ $ -% Supplies $ 16,49.5 $ 14f269 $ 14,73.5 $ 14,73.5 $ $ 14,73.5 $ -% Small Capital $ f826 10,1$0 $ 19,.500 $ 19,.50019,500 Expenses $, 142,347 131,829 233,53..5 $- 233,53..5 25,000 2.55,53..5 2..5,000 10.69% *lRentalls are cornpdsed of rental recefipts from the Waldorf School,IBertuccfVs ItalUan Restaurant, -exFarrn and lPeet's Coffee&'rea sfidewalk rentals,cell tower Ilease revenue and the sublease of KUne IHallll to LexMe6a. Budget Summary - Salary Adjustment (8230) Funding Sources FY2017 F 201 FY2019 FY2020 anager's Y2020 Dollar Percent I t Actuall Actuall Estimate Projected Add/Del Projected Increase Increase $ 8, '0 $ 9 9 16 �81 --T-956f%i $-4.55,9.51 ----7,79-8o/. Tax Levy .546f7.57 � 171f7.59 $ 483fO3O $ 936f981 I * * *. MMOMMMMEM Ti- Prograirn Suirnimary TY2017 FY2018 FY2019 FY2020 anager's Y2020 Dollar Percent Actuall Actuall Approlpfiatloin Request Add/Del Mgr's Rec. Increase Increase $ 8, 'fo� '0 $ 9 fq 16 �81 936,9$1- $ 4.5--,,f 9.5 1 ----7,79-8o/. Total 8230 Salary Adjustment � .546f7.57 � 171f7.59 $ 483fO3O $ 936f981 I * * *. ME=MM EM MM MM . I �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 X-9 ire ii Geneii Government 8300 'Town Committees Town of Lexington, MA Mission: 'Towin Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Board of Selectmen, Ilodeiratoir and the 'Towin Ilainageir., Budget Overview: The 'Towin Committees budget provides funding for a variety of statutory and advisory committees that are ain integral part of the operation of local government in Lexington. The financial committees .- the Appropriation Committee and the Capital Expenditures Committee .- provide detailed financial review and analysis to 'Towin Ileeting., 'The 'Towin Celebrations Committee, appointed by the Board of selectmen, plains the 'Towin's annual celebrations, including parades oin Veterans'. I1ieirnoirial® Patriots' Day as well as the li Lutheir King Day celebration. ---------------- --------------- Appropriation Capital i Expen6tures Town Celebrations Committee www www ww www Commitlee coniii'liftlee ...................... I--------------------- ftist,7,ml Town an,,iger gor Finance, ............... Authoirized/Alp1pirolpiriated Staffing Limited staff support is provided thirough the 'Towin Ilainageir's Office and Finance Department, and a part.- Urne Recording Secretary takes meeting minutes., �FY2020 Town IManager's Preliminary IRecommended IBudget & IFinancing IPllan January 28® 2019 X-10 PIrk girarn: Geneirai Government 8300 'Town Committees Town of Lexington, MA Budget Recommendations: 'The FY2020 IrecOlrnlr ended 'Towin Committees budget is $62,41.1, which is a decrease of $(3,6.19) or (5.,48)% firoirn FY20.19., Compensation is level-funded at $6,630., Expenses are funded at $55,78.1, which is a decrease of $(3,6.19) or (6.,09)%., This reflects the Dance Around the World Event Inot being held in FY2020 as well as the discointinuation of funding for Community Cultural pirogirairniming., This decrease is offset by a $1,057 or 2.,5% increase in supplies for the 'Towin Celebrations Committee for increasing costs for Patriot's Day., Pirogirarn lim1provernent Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected in (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Futures Panel $ 10,000 $ $ 10,000 $ .- $ .- $ $ 10,000 Budget Summary -FY-2017 -TY-2018 FY2019 -FY-2020 Ti-anager's -FY-2020 -6o-liar -Percent Funding Sources Attu all Attu all Estimate Projected Add/Del Projected Increase Increase Tax Lavy 7 79,7431 T 21,801 $� 66,030 $ 62,411 $ $ 62,411 $ (3,619) (5.,48)% M=M=ME=M=M=EM M=lm - ---�- --�Y2020 Tianager's Y2020 3o Ilar Percent Appropriation Suirnimary -FY2017 Y2018 FY2019 Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,7319 $ .5,909 $ 6,630 $ 6,630 $ $ 6,630 $ - Expenses $ 74,004 $ 1.5,892 $ 59,400 $ 55,781 $ $ 55,781 $ (3,619) (6.,09)% -- - - - - Program Suirnimary -FY2017 FY2018 FY2019 FY2020 Tianager's FY2020 Dollar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8310 Financial Committees -T 7,1314 6,3109 $ 8,130 $ 8,130 $ $ 8,130 % Total 8320 Misc., Boards&Committees 313,727 .5,067 $ 11,400 $ 12,000 $ $ 12,000 $ 600 5.,26 % Total 8330 Town Celebrations 318,8831 10,42.5 $ 46,500 $ 42,281 $ $ 42,281 $ (4,219) (9.,07)% -- - - -Ti- Object Code Suirnimary -FY2017 FY2018 FY2019 FY2020 anager's FY2020 Dollar Percent Attu all Attu all Appropriation Request Add/Del Vigir's Rec,, Increase Increase Salaries&Wages $ 5,7319 $ .5,909 $ 6,630 $ 6,630 $ $ 6,630 $ % Overtime $ $ $ $ .- $ % ---------------- ---------------=I------------ =� Compensation $ ..5,739 $ 5,909 $ 6,630 $ 6,630 $ $ 6,630 $ % Contractual Services 314,7631 7 7 - 10,900 $ 11,500 $ $ 11,5 5 00 $ 600 .,50 % 2,79.5 $ Utilities T-- T-- $ $ $ $ $ % Supplies $ 39,241 $ 13,097 $ 48,500 $ 44,281 $ $ 44,281 $ (4,219) (8.,70)% Small Capital $ $ $ % Expenses $ 74,004 $ 15,892 $ .5 400 $ j55, NINNERNEWAMMEM OWN= go �FY2020 Town IManager's Preliminary IRecOrnmended IBudget & (Financing IPlIan January 28, 2019 X-11 Program Geneit Government 8400 IFinance Town of Lexington, MA Mission: The Finance Department is iresponsible for:: (1) imaintaining timely and accurate records on all financial activities of the 'Towim (2) administering internal financial cointrols® 3) facilitating the evaluation of the 'Towin's financial coinditioim (4) ensuring that the delivery of'Towin services is done in compliance with 11assachusetts General Laws that govern imunicipal flinaince-, (5) providing timely and accurate financial information to imainageirs of'Towin services to facilitate the evaluation of the cost effectiveness and efficiency of'Towin pirogirairns® (6) providing timely and accurate financial information to 'Towin boards and committees to facilitate policy deliberation and foirmulatioim and (7) safeguarding the financial assets of the 'Towin., Budget Overview: The Finance Department is comprised of the following divisions:: the Comptroller's Office, the 'Treasurer/Collector's Office and the Assessing Office., Beginning in FY20:19® the budget reflects the shift of the Utility Division to the Water and Wastewater Enterprise budgets® so that role is imoire closely aligned with daily operations., • The Comptroller's Office is iresponsible for maintaining the 'Towin's general ledger (accounting), accounts payable® payroll® and centralized purchasing., The Comptroller's budget is also inclusive of funding for the Assistaint 'Towin 114ainageir for Finance, who oversees all financial operations of the Town® and the Budget Officer who in concert with the Assistaint'Towin Ilainageir for Finance and the 'Towin I1airrager® develops and imoinitoirs the annual capital and operating budgets., • The 'Treasuireir/Collectoir's Office Ihas three pirimairy iresponsibilities,: the collection and deposit of all 'Towin faxes® fees and charges including property faxes® imotoir vehicle excise® utility billing and other local receipts (peirmit and license fees® firms® etc.,)® the management and investment of all irevenues collected® and the issuance and servicing of debt., • The Assessing Office's pirimairy function is the development of assessed values of real and personal property., Delpairtmentali Initiatives: CoimptLoller:: I., Implement a new chart of accounts in the lAUNIS general ledger application to align with state reporting requirements and improve departmental reporting, workflow and internal controls., 2. Implement new lAUNIS imodules for employee self service® document management and airchiving., I Continue to irefire budget development, including data collection and compilation for operating and capital budgets in the Wdesk platform, as feasible., 'Treasurer/Collector:: I., Bid Bill Printing Services., 2. Continue tax foreclosures and evaluate new accounts to add to process., I Explore online access to individual property tax accounts., 4. Explore an online portal for accepting gifts and donations for the 'Towin's trust accounts., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPllan January 28® 2019 X-1'2 Pair ogiraim: Geneirai Goven nimp nt 8400 IFinance Town of Lexington, MA As5gLsi nq:: I., Administer a 5--year, cyclical annual inspection pirogiraim for interior and exterior inspection to comply with requirements of the DOR. 2. Embark on ciross.-tiraiiniing pirogiraim aimoing Assessing Department employees to promote staff capacity at all flimes., I Implement supplemental property fax assessiments as permitted by adoption of 114GL 59, section 2D., 4. Develop procedures for addressing and irosolvirrg commercial abatements without litigation. 5. Enhance productivity through adoption of arrow technology to support data collection and input activity., ................. Assistart Town M a n ag er ter F ki a ri ce/ Comptmder �11-e Re 1,r e 7n,en t e r 5 ta gild Leto !E— —1 r— ludget Officei Procurei Adm is- Ret�re i,ent A cco�ntart Offic A sis n Adrn�nlstratL r L ir I LI l�. To I Residential Felld Ass�stant Tax Staff Accountant PT MLWcipal Cleik Manager c0ector Rew�entW Analyst/ Treaniry Assistant L Fmandak Clerk nspectors Admin istj ative Departmental A3sV.stant Acoountmg Oei k ............................. MUmcilpal Clerk -1-1-1 11-k —IT11 ] �FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28, 2019 X-13 Pire giraim: General Goveirnimp nt 8400 IFinance Town of Lexington, MA Authoirized/Appirolpiriated Staffing IFY2017 IFY2018 IFY2019 IFY2020 Elernent 8410: Comptroller udget udget udget Mgr's Rec. Asst.. Town IManager for Finance/Co�;-ptroller I I I Town Accountant I I I I Staff Accountant I I I I Procurement Officer 1..00 1..00 0..91 0..91 Financial Clerk I I I I Budget Officer I I I I Administrative Assistant OAO 1 OAO 1 OAO 1 0„40 ® 0 6.31 6.31 Elernent 8420: 'Treasurer/Collector Treasurer/Collllector I I I I Assistant Tax Collector I I I I Treasury Assistant I I I I Account Clerk I I I I Municipal Clerk 0..46 0..46 0..46 0..46 Subtoti ATE 4.!146 4,46 4.46 4.46 Elernent 8430: Assessor Director of Assessing I I I I Residential IFielld IManager I I I I Residential Anallyst/Inspector 2 2 2 2 Office IManager I I I I Municipal Clerks I..I I..1 1..0 1..0 'L 'L"'L 'L,,u 'L,,u S u bt ot:aa IFTE F 6.1 6.1 6.0 6.0 Elernent 8440: Utility IBilling Utility IEnterprise IBusiness IManager* I I Subt;tal FTE 1®0 1®0 Starting in FY2019, the Utility Enterprise Buisiness Manager is fuinded directly from the Water and Sewer buidgets. �FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPIIan January 2S® 2019 X-14 PIrk giraim: Geneirai Government 8400 IFinance Town of Lexington, MA Budget Recommendations: The FY2020 recommended Finance Department budget is $1,844,028, which Ireplresents a $(44,032), or .-2.,33% decrease firoirn the FY20.19 budget., The operating budget for Coimpeinsatioin is $1,339,983, and reflects a decrease of $(43,847) or -3.17%, which is attributable to reductions froirn staff turnover as new employees were Ihilred at a lower step., FY2020 Compensation does not include any esdirnate of prospective cost of living increases for contracts expiring on or before June 30® 20.19., Funds for prospective increases are captured in the Salary Adjustment account within the 'Towin Mainageir's budget. The recommended budget for Expenses is $504,045, which is essentially flat yeah-Over -yeah® but reflects realiginiments between budgets to better reflect Ihistolrical spending., Pirogiraim lim1proverrient Requests: Noine requested., Budget Summary —5o I I—ar —Percent Funding Sources FY2017 Y2018 FY2019 FY2020 Manager's FY2020 I Actuall Actualill Estimate Projected Add/Del Projected Increase Increase $ 1 _ 0 -----72— Tax Levy 1,588,3198 $1,62.5,657 $ 1,694,006 $ 1,648,502 $ 71,648,502 $ (45,504) 69% $ 1 0 2 Enterprise Funds(Indirects) $ 243,159 $ 230f955 $ 160f224 163,.5'16 t 302 2.,06% Fees&Charges Charges for Services 830) -5.,41% Appropriation Suirnimary -7Y2017 FY2018 FY2019 FY2020 anager's FY2020 Dollar Percent Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation -$lf42%169 $lf-3160f092 $ 1f383f830 $ 1f339f983 1f339,9831 (431f847) 3.17% Expenses 436,717 $ .524f829 $ 504f230 $ 504fO45 .504fO4.5 (185) 0.04% --FY2020 P�anager's �Y2020 ollar Percent Prograirn Suirnimary FY2017 Y1 208 FY2019 Increase Increase Actuall Actuall Appropriation Request Add/Del Mgr's Rec. 58 Total 8410 Comptroller 684f8.531 707,567 $ 684f586 676fg.54 $ 676f954 $ (7f6-312) 11% Total 8420 Treasurer/Col lector $ 389f198 $ 375f626 $ 427f919 $ 426f158 $ $ 426f158 $ (1f761) -0.,41% 5f 55 5 Total 8430 Assessing $ 712f848 $ 719f223 $ 775f555 $ 740,916 $ $ 740,916 $ (34f639) -4.,47% Total 8440 Utility Billing* Object Code Suirnimary F-201—7 --FY 2 0-18 FY2019 --TY-2020 --R-a—nager's --FY-2020 Dollar —Percent Actuall Actuall Appropriation Request Add/Del Mgr'sRec,. Increase Increase Salaries&Wages $lf428f%8 $lf-31-317f-3184 $ lf383f830 $ lf-31-31%9831 $ $lf-31-31%9831 T(431f847) 17% Overtime $ $ $ $ $ $ $ -% :� -------------= �:�:� --� Personal Services $1,428,968 $1,337,384 $ 1,383,830 $ 1,339,983 $ $1,339,983 $ (43,847) -3.17% FY24 0'9 ppro Pr at'o n 1 "0 8' 1 0 383'83 Contractual Services $ 391f260 $ 475f166 $ 449f615 $ 449f930 $ $ 449f930 $ 315 0.,07% Utilities $ (822) $ 10f790 $ 3f 150 $ 2f550 $ $ 2f550 $ (600) -19.,05% Supplies $ 46f280 $ 38f872 $ 51f465 $ 51f565 $ $ 51f565 $ 100 0.,19% Small Capital $ $ $ $ $ $ $ -% Expenses $ 436,717 C $ q 5 185) -0.04% Starting in FY2019, the Utility Enterprise Business Manager is funded directly from the Water and Sewer budgets. �FY2020 Town IManager's Preliminary IRecOrnmended Fudge t & (Financing IPlIan January 28, 2019 X-1.5 Pirogiraim: Geneirai Gover nimp nt 8500 'Town Clerk Town of Lexington, MA Missiom 'The Office of the 'Towin Cleirk is the pirimairy repository of official documents for the Town® and the custodian of and irecordiing office for official 'Towin and vital irecoirds., Responsibilities include issuing imairriage licenses, irecoirdiing vital statistics® issuing dog licenses, iregisteriing businesses, and conducting the aininual 'Towin Census., The 'Towin Clerk's Office conducts elections in conformance with State and local laws wind® with the Board of Registrars® processes voter iregistiratioins and certifications., 'The 'Towin Cleirk irepoirts to the Assistaint 'Towin Ilainageir., Budget Oveirview: 'The four elements comprising the Office of the 'Towin Cleirk iinclude 'Towin Cleirk Administration, Registration® Elections, and Archives & Records Ilainageimeint., 'Town Cleirk Administration: The 'Towin Clerk acts as the 'Towin's irecoirdiing officer® registrar of vital statistics® and chief election official., The 'Towin Clerk is the official record-keeper of'Towin Ileetiing® ceirtifies bylaws® 'Town Ileeting appropriations and other official actions, signs notes for borrowing, and ceirtifies official documents. The 'Towin Clerk also registers all vital events within Lexington, irecordiing births, imairriages and deaths in accordance with State law., 'The 'Towin Clerk is keeper of the seal® administers the oath of office to elected and appointed imeimbeirs of boards and committees, maintains irecoirds of adopted municipal codes® regulations, bylaws® oaths of office® resignations, appointments, and submits general bylaws and zoining bylaws to the Attorney General for approval. The 'Towin Clerk's office issues licenses and permits and serves as a central information point for iresidents., Boaird of Registrairs: Registrars® appointed by the Board of Selectmen, are iresponsible for promoting voter registration® overseeing voter irecoirds and iruliing on voter eligibilities., Stipends for the Board of Registrars ireirnaiin level-funded., Annual voter confirmations acre conducted in accordance with State statute., The Annual 'Town Census and the publishing of the List of Residents is funded through this element. Elections: 'This element includes administration of local® state and inational elections in accordance with election laws® imost irecently including Early Voting and pre-iregistiratioin of .16 and .17 year-olds., Staff provide information on candidate certifications, referenda, initiative petitions, campaign finance laws® election procedures, ballot initiatives and voter information. Election site preparations are coordinated with Public Works, Public Facilities® Police and Lexington Public Schools., Recoirds Management: 'This element addiresses inventory and iretention of records and documents, proper mainteinaince and storage of records® preservation of documents, and public access to public irecoirds and information. A pairt-turns Archivist/Recoirds Ilainageir is iresponsible for overseeing the conservation, preservation, digitization and cataloging of Lexiingtoin's historic documents and irecoirds., Delpairtmentali Initiatives: I., Ongoing administration of towin/state/fedeiral elections in conformance with statutory requirements to provide legal and accessible elections to Lexington voters® including adhering to Election Reform laws of 20.14., Continued eimphasis on long teirm goal of utilizing municipal buildings for polling locations., 2. Continued development of coordinated Archives & Records 114ainageirneint Pirogiraim" 1 I Enhancement and fuirtheir implementation of Laseirfiche Document Imaging System for irecoirds retention, electronic access® and archives/irecoirds portal. 4. Continued use of Commonwealth of 11assachusetts Electronic Vital Records Systems for births, deaths and buirial permits. FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPlIan January 28® 2019 X-16 ire r rn: General Governiment 8500 'Town Clerk Town of Lexington, MA Assistant Town Manager . ........ - --I' Trwin Cie ir' Assistant Tows Clerk, PT ArL �� A��dmijnistraitiv PT r4unicipaG Records jgeer Assistant Assistant Authorized/Appropriated Staffii IIS 'l7 IFY2018 IFY2019 IIS tudg t tudg t tudg t Mgr's Town Clerk I I I I Assistant Town Clerk I I I I Administrative Assistant I I I I IMuniiciipall Assistant* x..03 x..23 x..23 x..23 Arct�iiviist/IR�c�rds IN� o� g�r 0..46 0..46 0..46 0..46 *Municipal Assistant hours increased in FY201& FV2020 Town IManager's Preliminary Recommended IBudget & IFiinanciing IPllan January 26® 2019 X-17 Pirogiraim: Geneirai Goveirniment 8500 'Town Clerk Town of Lexington, MA Budget Recommendations: 'The FY2020 irecoirrrimended 'Towin Cleirk budget is $5.14,620 which is a $(6,380) or .-.1.,22% decirease from the FY20.19 budget., 'The budget for Compensation is $388,120 and inflects a $(.10,080) or .-2.,53% decrease® which is pirimairily dirivein by the elections in FY2020. The decirease in FY2020 compensation is inclusive of cointractually obligated step increases and cost of living adjustments, which are partially offset by savings from staff turnover, FY2020 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30® 20.19., Funds for prospective increases acro captured in the Salary Adjustment account within the 'Towin Manager's budget. 'The budget for Expenses is $126,500, which is an increase of $3,700 or 3.0.1%, and ireflects anticipated expenses in FY2020. Pirogiraim lim1piroveiment Request:: Noine irequested., �FY2020 Town IManager's Preliminary IRecommended IBudget & IFinancing IPllan January 28® 2019 X-18 PIrk graim: General Government 8500 'Town Clerk Town of Lexington, MA Budget Summary FY2017 IF 2018 FY;2019 FY2020 Manager's FY2020 DoIlIlar Percent Funding Sources Actall Actall ;EsUrnate Projected; Add/Del Projected Increase Increase '10] 0 $ 7 0, 0 Tax Levy 3172,002 357,3182 $ 437,100 $ 430,720 430,720 Directed Funding -�ianager's Y2020 Dollar Percent -FY2017 Y2018 FY2019 FY2020 Appropriation Suirnimary Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation 3.57,693 775-9,061 $ 398,200 $ 388,120 -3188,120 $-(10,080)---72-5310% Expenses 98,107 $ 86,3161 $ 122,800 $ 126,500 126,500 3,700 ---FY2017 FY2018 FY2019 F 202 anager's FY2020 DoIlIlar Percent Prograirn Suirnimary Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8510 Town Clerk Admin., $ 282,542 7-7-1057-,694 $ 322,547 $ 323,434 323,4314 887 0.270% Total 8520 Board of Registrars $ 14,393 $ 14,847 $ 17,325 $ 18,925 $ $ 18,925 $ 1,600 9.,24% Total 8530 Elections 135,561 $ 93,536 $ 132,800 $ 122,9 Total 8540 Records Management 23,304 33,345 $ 48,328 $ 49,3 go ® - -FY2017 FY2018 FY2019 F 202 an �Yager's 2020 DoIlIlar Percent Object Code Suirnimary Actuall Actuall Appropriation Request Add/Del Mgr's Rec. Increase Increase 7- Salaries&Wages 3147,264 7 3.54,$14 $ 384,200 $ 374,120 3174,120 $ (10,0$0) 1..61% Overtime $ 10,429 $ 4,247 $ 14,000 $ 14,000 $ $ 14,000 $ -------------= � �=------------ Personal Services $ 3.57,693 $ 3..59,061 398,200 $ 388,120 $ $ 388,120 $ (10,08 Contractual Services $ 88,835 $ 79,525 $ 109,300 $ 113,800 $ $ 11 Utilities $ 1,500 $ $ 3,000 $ 2,700 $ $ Supplies $ 7,772 $ 6,836 $ 10,400 $ 9,900 $ Small Capital Expenses go ® - �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 X-19 Pirogiraim: Geneirai Goveirniment 8600 �Information 'Technology Town of Lexington, MA Mission: The Infoirmation 'Techinology (IT) Department's emission is to provide high-quality; cost-effective technology and services to 'Towin administration and staff so that they can best serve the citizens of the 'Towin of Lexiingtoim acrd® to provide effective web services to employees and iresidents to facilitate both the I dissemination and collection of information by town government. Budget Oveirview: The Infoirmation 'Techinology department supports, imaintains and imainages 'Towinwide busiiness.-irelated technology. IT imaintains the technology serving all imunicipal departments. The department supports town wide core services including the financial system (I1UNIS)® Ume keeping (NovaTiime)® document management (Laseirficlhe)® facilities imainteirrairrce and management technology, eirneirgency management web sites and services® and VoIP telephone systems. IT imaintains the infrastructure and security of the network wire and co-imainages the town wide airea network for imunicipal and school departments. The department imainages imunicipal technology purchases and peirfoirms the installations and imainteirrairrce of'Towin IT equipment and services. Infoirmation 'Techinology staff also provide support and training for eind.-useirs., Delpairtmentali ;Initiatives: I., 11aximize the value of current systems a., Laseirfiche b., ViewPeirimit c., 114UNIS 2., Continue to invest in the 'Towin's IT infrastructure a., Implement recommendations from the network assessiment b., Implement recommendations from the cybeirsecuirity assessiment 3., Focus on future visioning for IT a., Embrace "cloud first" b., Hosting and ireplatfoirming of wire systems (VoIP® ViewPeriTrit® IAUNIS® Vision, Laseirfiche) c., Unified communication d., Disaster Recovery (DR) planning and Ihostirrg FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPllan January 28® 2019 X-20 ire r rn: it ll Governiment 8600 �Information 'Technology Town of Lexington, MA Off icer tinici aG Assistant Inforl ti roe Brw �a s Analyst! � t r�� �t r t, i tti l Tec�7i-olo Ctiir�wa r Project Managers ct��d��ii�tr�atcrr Network Administrator Systems, Applications Administrator SUpport Tecfin,ic:ian Authorized/Appropriated Staffii FY2017 FY2018 FY2019 IIS tudg t tudg t tudg t Mgr's Chief'Information Officer I I I I Informa iion Technology Director I I I I INluniiciipall Assistant 0„00 0„00 0„00 0„43 St�siir�ess Analyst/Project lTdnager 1„8 2.,0 2 2 -Network Administrator I I I I CIS/IDatadase Administrator I I I I Support Technician I I I I Systems &Applications Admin I I 1 1 66iMMEM 2 2 2 2 FV2020 Town IManager's Preliminary Recommended ISudget & Financing -Pharr January 2S® 2019 X-21 PIrk giraim: Geneirai GoveirnImp nt 8600 �Information 'Technology Town of Lexington, MA Budget Recommendations: The FY2020 recommended Infoirmation 'Techinology budget is $2,65.1,640, which is a $339,787 or .14.,70% increase from the FY20.19 budget., The recommended budget for Compensation is $893,490, and ireflects a $46,337 or 5.,47% increase, which includes $24,000 to Ihilre a pairt.-flime administrative assistaint, and $10,000 for an inteirin, as well as contractually obligated step increases and cost of living adjustments. FY2020 Compensation does Inot include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 20.19., Funds for prospective increases aire captured in the Salary Adjustment account within the 'Towin Mainageir's budget., The recommended budget for Expenses is $1,758,150 and ireflects a $293,450 or 20.,03% increase., Major factors diriving the increase aire the growing cost of softwaire Imailnteinairrco for both existing licenses as well as new application support contracts, an increase in imobile services costs due to imobile data broods® and additional costs for Inetwolrk support and application Ihostiing.,, It also includes $20,000 to fund a Pirogiraim Improvement Request to Imailntailn the Master Addiress Database., Pirogiraim lim1piroveiment Requests: Request Recommended Sallaries Benefits Sallaries n Beefits (reflected M (reflected in and Shared Totall and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Totall Recommended Part-Time IT Administrative $ 24,000 $ 334 $ 24,334 $ 24,000 $ 334 $ 24,334 $ Assistant Systems and Applications $ 75,000 $ 17,2 2,2 03 $ 903 $ $ $ $ 92,203 Administrator Part-Time Laserfiche Data $ 10,000 $ 131 $ 10,131 $ 10,000 $ 131 $ 10,131 $ Analyst Intern Master Address Database $ '10,000 $ $ '10,000 $ '10,000 $ $ '10,000 $ Record Management �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing (Phan January 28, 2019 X-22 PIrk graim: General Government 8600 �Information 'Technology Town of Lexington, MA Budget Summary FY2017 F 201 FY2019 F 202 anager's FY2020 DoIlIlar Percent L Fuindiing Sources Attu Attu Estimate Projected Add/Del Projected Increase Increase Levy $1,812,051 $1,7316,0631 $ 2,188,617 $2,454,674 .54,000 $ 2,508,674 3-20,057 14.620% Enterprise Funds(Indirects) $ 63, 11.5f217 $ 123f236 $ 142f966 142f966 19,730 16.010% FY2017 F 201 FY2019 FY2020 anager's FY2020 Dollar Percent Appropriation Suirnimary Attu Attu Appropriation Request Add/Del Mgr's Rec. Increase Increase 7 7—.o 7—---75— ompensation 727,551 75-31f945 $ 847f153 $ 861,496 -,,2,000 89-,,f4q 46f-,,-,,7 47% Expenses -�lf147f%g f 0 9 7 f-313.5 1f464f700 $ 1f736f150 $ LL �22fOOO lf7.58j.50 '193,4.50 10,03% — FY2017 F 201 FY2019 F 200 Tianager's FY2020 DoIlIlar Percent Prograirn Suirnimary Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase $ '1,311,$.53l'1,311,$.53 $'1,.597,6407f640 $ .54f000 '1,6.51,640 7 3 .139 f787 14.700% Ti— Object Code Suirnimary FY2017 2018 FY2019 FY2020 anager's Y2020 DoIlIlar Percent Attu all Attu all Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages 72.5f-3107 7.5 1 f 4 317 $ 843f148 $ 857f351 32f000 $$9,3.51 46f203 5.480% Overtime $ 2f244 $ 2f508 $ 4fOO5 $ 4,139 $ �=--------------= — Personal Services $ 727,551 $ 7.53,945 $ 847,153 $ 861,490 $ 32,000 593,490 $ 46,337 Contractual Services $ 830,344 $ 863f086 $ 1,161,000 $ 1,400,.500 $ 22f000 $ 1,4'1..... .... Utilities $ 97f842 $ 89,144 $ 115f000 $ 126f000 $ $ 1- Supplies $ 27f412 $ 16,4.5.5 $ 25f700 $ 28,350 $ Small Capital $ 19'1,370 $ 1'1$,6.50 $ 163,000 Expenses $1,147,969 $1,097,33.5 $ 1,464,700 $1,736,1..50 Mo ® ® m® '1 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing IPlIan January 28, 2019 X-23 This Page Intentionally Left Blaink., 0 !1�9�'Aljjro lo 00 i Section XI,: Capital Investment INTRODUCTION A crucial aspect of the 'Towin's operations, firoirn providing services to its residents and businesses to equipping employees to effectively perform their jobs, requires the existence of ceirtain basic physical assets., 'These assets include streets, water mains, parks, buildings, large equipment and technology. They imust be purchased, imaintained and replaced oin a Urnely basis or their usefulness in providing public services will diminish., The 'Towin's five-year Capital Improvements Pirogirairn and annual Capital Budget are developed to einsuire adequate capital investment in the 'Towin's assets., Definition of Calpitai PirojectS A capital project is defined as a i dor, inoin.-irecuirriing expenditure that generally imeets the following ciriteiria:: • 11assachusetts General Laws peirmit the 'Towin to issue boinds to finance the expenditure" • 'The expenditure is $25,000 or rnoire® • 'The expenditure will Ihave a useful life of .10 years or imoire for buildings or building components and 5 years for vehicles and equipirneint-�I and • Planning, eingineeiring, or desigin services imay be considered capital whein such services are integral to a construction, ireinewal, or replacement project that imeets the ciriteiria for a capital expenditure. CAPITAL POLICY FRAMEWORK 'The FY2020 Capital Budget was developed within the capital policy framework initially adopted by the Board of Selectmen in .199.1, and subsequently amended in 2006 and 2009 to einsuire adequate planning and funding for capital investment, particularly cash capital projects within the General Fund. 'This capital investment strategy includes the following imajoir eleirneints:: • lieair planning for capital investment" I • Debt exclusions for imajoir capital projects" and I • Ensuring sufficient operating budget resources for maintaining capital assets. FIVE-YEAR CAPITAL PROGRAM Five-year capital improvement planning Ihas beein part of Lexiingtoin's budget development process for imainy years., lieair planning allows proper staging and sequencing of capital projects to sirnooth financing plains and to imake funding ineeds imoire predictable, Capital investment requirements cairn vary, involving unique large projects such as a fire vehicle or a school building. Citheir capital investment ineeds are recuirring such as the annual pirogiraim to resurface roadways., 'The five-year Capital Improvement Pirogirairn includes all anticipated capital projects identified by school and municipal departments over the inext five years., �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFiinanding IPlian January 28, 2019 XI-1 The following acre potential funding sources for financing the 'Towin's capital iinvestmeints:: • Cash Financing .- The 'Towin iregulairly appropriates available funds (i.e., cash flinainding) from the geneiral and enterprise funds to finance ceirtain capital investment projects. Examples of available funds acre unreserved fund balance (fine cash), tax levy; enterprise fund iretained earnings, specialized stabilization funds and, when available, unexpended balances of pirioir years' capital articles. • Deht .- The 'Towin Ihas traditionally financed lairge dollar value capital projects with debt. Depending upon the project, the debt service iresultirrg from debt-funded capital projects can be financed from a vairiety of sources including the General Fund (either within the Levy Limit or from a voter approved Proposition 21/2 debt exclusion), Enterprise and Revolving Funds or the Community Preservation Fund (see discussion of the CPA below). • Other Souirces .- The 'Towin uses dedicated state aid and giraint funding to finance capital investment when these funds acre available., • Community Pireseirvation Act (CPA) Funds .- Beginning in FY2007, following voter approval, the 'Towin begain to assess a Community Preservation Surcharge of 3% of the property tax levied against all taxable ireal property. For owners of iresidential property, the assessed value used to calculate the surcharge is net of a $100,000 iresidential exemption. Community Preservation funds can be used for those purposes defined by the Community Preservation Act, 114GL Ch., 44B., Such purposes include the acquisition and preservation of open space, the creation and support of community (affordable) housing, the acquisition and preservation of historic resources, and the creation and support of recreational facilities., Beginning in FY2008, the 'Towin begain to ireceive State imatclhing funds to supplement the local surcharge. Receipts for FY2020 from the surcharge and state imatclhing funds acre pireliminairily estimated at $5.,9 million., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing (Phan January 28, 2019 XI-2 FY2020 CAPITAL FINANCING STRATEGY The proposed flinainding plain for the irecoilmir encled FY2020 capital budget is showin in the table below., Other Fir ee Cash/ Funding 'Tax Levy Souirces Delbt** Totai Otheii General iFund 7,220,6 $ 20,502,9 $ 27,723,6347 __7 $ 7- iExcliuded IDebt IProjects $ $ .— $ 25,651,792 $ 25,651,792 $ Other IFunding &Chapter 9 $ $ 40,750 $ .— $ 40,750 $ 973,796 Water IEnterprise $ $ 775,000 $ 4,670,000 $ 5,445,000 $ Sewer Enterprise $ $ 700,000 $ 4,170,000 $ 4,870,000 $ R�crea IEnterprise $ $ 125,000 $ $ 125,000 $ _C_Ompost IRevoliving iFund $ $ .— $ $ .— $ Community Preservation Act* $ $ 3,008,367 $ $ 3,008,367 $ *Includes both Town and non-Town CPA funded projects., "General Fund debt of$45,016,135 (from Table I- FY2020 Recommended Projects-General Fund Debt) includes$25,651,792 for Police Station construction which is a potential candidate for a future debt exclusion vote., ***Other represents Chapter 90 Aid for street improvements., This item does not require a Town Meeting appropriation., The following table, FY2020 Recoimimeinded Cap1tW_Rgdggt lists all FY2020 projects irecoilmir encled by the 'Towin Manager for consideration and their esdimated costs by pirogiraim airea and funding source. The Capital Expenditures Coimimittee Ihas also beein evaluating these inquests and will issue a irepoirt and irecOirnir enclations to 'Towin Meeting. FY2020 Town IManager's IPreliiminary Recommended IBudget & IFinancing IPlian January 28, 2019 XI-3 FY2020 Recommended Capital Budget MEN W lard's Woods Site Improvements 138,273 CPA 'I �s 0 sb "TSGCP1ann,"ngXEng,nee,mg) Transportation Mitigation 100,000 Free Cash Total Land Use, Health and Development $ 238,273 Recreation&Comm. Pgms. Pine Meadows Improvements $ 75,000 Recreation RE _Recreation&Comm. Pgms. Recreation Community Needs Assessment 50,000 Recreation RE Recreation&comm. Pgms. Park improvements- Hard Court Resurfacing $ 70,000 CPA _Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 435,000 CPA Recreation&Comm. Pgms. Inter-Municipal Agreement with Minuteman HS 4,900,000 CPA/GF Debt/Recreation RE Total Culture and Recreation $ 5,530,000 Library Cary Library Children°s Room Renovation Design $ 100,000 Free Cash Total Library $ 100,000 Public 1--acilities Public Facilities Bid Documents 100,000 Free Cash Public Facilities Building Flooring Program $ 125,000 Free Cash Public Facilities Municipal Building Envelope and Systems $ 203,865 Tax Levy Public Facilities School Building Envelopes and Systems Program $ 233,448 Free Cash Public Facilities School Paving&Sidewalks Program $ 326,740 Free Cash Public Facilities Playground Replacement Program - Bridge School $ 302,000 CPA Public Facilities LHS Field House Track Resurfacing $ 250,000 Free Cash Public Facilities Public Facilities Mechanical/Electrical System Replacements 605,000 GF Debt Public Facilities Old Reservoir Bathhouse Renovation $ 620,000 CPA Public Facilities Westview Cemetery Building Construction $ 2,800,000 GIF(Debt/Salle of Cemetery Lots SRF Public Facilities Lexington Police Station Rebuild Construction $ 25,651,792 GIF(Debt(potenflally exempt) Total Public Facilities Department $ 31,217,845 Public Works Center Streetscape Improvements $ 9,273,880 GF Debt Public Works Automatic Meter Reading System $ 5,940f000 Water/Wastewater Debt&RE/ Public Works Equipment Replacement $ 1,300,000 GF Debt ZTFW,7ewer RE Public Works Street Improvements $ 2f616f801 Tax Levy Public Works Storm Drainage Improvements and NPDES compliance $ 385f000 Free Cash Public Works Sanitary Sewer System Investigation and Improvements $ if000f000 Wastewater Debt Public Works Hydrant Replacement Program $ 150,000 Free Cash Public Works Pump Station Upgrades $ 700f000 Wastewater Debt Public Works CornprehensNe Watershed Storrnwater Management Study and Irriplernentaflon $ 390f000 Free Cash Public Works Water Distribution System Improvements $ 2f200f000 Water Debt/ MWRA Loan Public Works Sidewalk Improvement $ 800f00o GF Debt Public Works Battle Green Master Plan - Phase 3 $ 253f394 CPA Public Works Townwide Culvert Replacement $ 390f000 Free Cash Public Works Townwide Signalization Improvements $ 125f000 Free Cash Public Works Hill Street New Sidewalk Project $ 1,.500,000 GF Debt Public U✓orks Electrical Vehicle Charging Stations $ 40,7.50 Parking Meter Total Public Works Department $ 27,064,825 Lexington Public Schools LPS Technology Program $ lf743f.00 Free Cash/GF Debt Total Lxi to '13"u"b"lic Schools $ 1,743,900 Information Technology Municipal Technology Improvement Program $ 1.50,000 Free Cash Information Technology Application Implementation $ 1.50,000 Free Cash Information Technology Network Core Equipment Replacement $ 480f000 Free Cash —Tr—chives&Records management/Records Conservation&Preservation $ CPA Town Clerk 20fOOO Total General Government $ 800,000 T_ Non-Governmental Projects Historical Renovation&Adaptive Reuse of 9 Oakland $ 70f000 CPA Non-Governmental Projects Lexhab Rehabilitation Funding $ 99,700CPA Total Non-Governmental FrO_Jt; $ 169,700 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing (Phan January 28® 2019 X1-4 CAPITAL PLA14 BY FINANCING SOURCE The following pages include tables that show the recommended FY2020 capital projects by financing souirce:: General fund debt" Water fund debt" Wastewater fund debt-� Recreation and Community Programs fund debt I I I I Proposition 21/2 excluded debts Community Preservation fund debt" Compost Revolving fund debts and Cash capital (i,e,® current reveinue). Each debt.-irelated table includes the projected debt service impact of recommended projects® actual debt service on debt authorized and issued® and projected debt service on debt authorized and unissued. Finally, each table is accompanied by a wirittein description of each recommended project. �FY2020 Town IManager's IPrelliminary IRecommended IBudget & IFinancing IPllan January 28® 2019 X1-5 FY2020 REQ EYE JETS - GE14ERAL F Y ('T lbl ;1) TABILE I® FY2020 RECOMMENDED PROJECTS GENERAL FUND II PROJETE��E�T�ERVIE Amount interest PTnrnaraaad Terrrn Rake IFY2019 IFY2020 IFY2021 IFY2022 IFY2023 IFY2024 MUNICIPAL IPIROJIECTS 1 Inter-Muni dpall Agreement with 3,900,000 10 4% $ 104,000 $ 546,000 $ 530,400 $ 514,800 $ 499,200 Minuteman IHS($4,900,000) 2 Center streetscape Improvements $ 9,273,880 15 4% $ $ 123,652 $ 309,129 $ 1,058,853 $ 1,031,337 3 _q�(fipment I epllacement $ 900,000 5 24,000 $ 216,000 $ 208,800 $ 20'.1,600 $ 194,400 4 Sidewalk Improvement $ 800,000 5 4°/m $ $ 32,000 $ 192,000 $ 185,600 $ 179,200 5 IHfillll street New Sidewalk(Project 1,500,000 15 4% 40,000 $ 160,000 $ 156,000 $ 152,000 $ 148,000 subtotall $ '16,373,880 $ 168,000 $ '.1,077,652 $ '.1,396,329 $ 2,112,853 $ 2,052,137 FACILITIES IPIROJIECTS Within-Lewy Projects 1 Publldc IFacdlldtdes IvRechanCicall/Ellectrdcall $ 605 000 5 4°/a $ 16,'.133 $ 145,200 $ 140,360 $ 135,520 $ 130,680 system IRepllacements Project that iii a pafauntiall candidate fair debt exciuMoi n* 2 Lexington IPollfice station IRebufilld $ 25,65'.1,792 30 4% $ $ '.1,881,131 $ '.1,846,929 $ '.1,812,727 $ '.1,778,524 Construction(IFallll 2019 STM) SCHOOL IPIROJIECTS i I_IPs"fechnollogylProgram $ 724,088 5 4°/a ; $ 19,309 $ 173,781 $ 167,988 $ 162,196 $ 150,403 PIROJIECTS 1`0 181E MINDED WITH(FIFE REVENUE 1 Westview Cemetery IBudllddng $ 2 800,000 20 4°/a $ 169,573 $ 267,0'.19 $ 264,459 $ 236,899 $ 220,589 Construction TOIALIPIROJIECTCOS"I'S $x46,154,760 $* 373,015 $x3,544,783 $3,816,066 $4,460,194 $x4,338,333 (Tfl7TAL PROJECT Cfl).STS NETT fl)F Pt)TENTIAL CANUIUATE.S F()R UEiBT EiXCLU.SIONS- Il9 364 343 AUTHORIZED LEVY SUPPPQRTED DEBT SERVICE IFY2019 IFY2020 IFY2021 IFY2022 IFY2023 IFY2024 ------------ A Approved and Issued Levy supported(Debt Service $ 5,890,988 $ 4,929,932 $ 3,699,184 $ 2,393,018 1,944,858 B (Paydown of Land(Purchases-173(Bedford St.&20 IPellham IRd. $ 2,234,614 $ 2,381,093 $ 2,381,093 $ -- $ C (Projected Approved and Unissued Levy supported(Debt Service $ '.1,479,688 $ 4,708,021 $ 4,452,640 $ 4,187,729 $ 3,514,667 D 'Totall(Debt Service on Authorized(Debt $ 9,605,290 $12,019,045 $10,532,917 $6,580,747 $5,459,525 E (Projected New Levy supported Debt Service(above) 373,015 $ 3,544,783 $ 3,816,066 $ 4,460'.194 $ 4,338,333 F TOTAL-PROJECTED LEVY sUIPPQR.TEICi IDEIB'T S $'10,896,433 $ 9,978,305 $'15,563,828 $'14,348 SERVICE ,983 $'1'1,040,94'1 $ 9,797,858 G IPlus: (Projected(Debt Service on(Future Capfitall(Projects $ 134,010 $ '.1,246,289 $ 2,380,680 $ 3,538,288 H Less: (Debt Service(Funded from specfiall Revenue Accounts $ (59,488) $ (100,787) $ (133,509) $ (132,229) $ (1'.18,449) $ (1'10,294) I Less: (Revenue set Aside for(Paydown of Land(Purchases(above) $(3,050,000) $(2,234,6'.14) $(2,38'.1,093) $(2,38'.1,093) $ -- $ 3 Less: (Proposed Use of Stabilization(Fund $ (573,500) $ (69,000) $(5,230,000) $(4,73'.1,000) $(4,535,000) $(4,019,000) K 'Totall Offsets to(Projected Levy supported(Debt Service $(3,682,988) $(2,404,40'.1) $(7,6'10,593) $(5,998,034) $(2,272,770) $ (59'.1,006) I_ IPIROJIEOTED I LEVY SLUIPIPOIRTIED I SERVICE(IF-IK) $ 7,213,445 $ 7,573,904 $ 7,953,236 $ 8,350,949 $ 8,768,171 $ 9,206,852 �IR�WI�21WIf�C)IP'O IPIIT�L "If�113IILII��"IfIIC)If�IP'�IP�I�IE OLLUI�II�� IYiC)IFTT Ali LONG TIERM I SERVICE IP'C)IR IPC)LIIOE STATION CONSTRUCTION Ivfl TOTAL-PROJECTED LEVY sUIPPQR.TEICi IDEBT SERVICE $10,896,433 $ 9,978,305 $15,563,828 $14,348,983 $11,040,941 $ 9,797,858 N Adjustments Above(G+IH+I) $(3,109,488) $(2,335,40'.1) $(2,380,593) $(1,267,034) $ 2,262,230 $ 3,427,994 0 Less: (Projected(Debt Service on Authorized IPollfice station IDesign (540,160) (52'1,534) (502,908) (484,282) P Less: (Projected(Debt Service on IPollfice station Construction(above) $(1,881,13'.1) $(1,846,929) $(1,812,727) $(1,778,524) Q Less: IRevised Use of Stabilization(Fund (573,500) (69,000) (2,809,000) (2,363,000) (2,220,000) (1,757,000) R 'Totall Offsets to(Projected Levy supported(Debt Service (3,682,988) (2,404,40'1) (7,6'10,885) (5,998,497) (2,273,404) (591,812) S IPR.03ECTEID LEVY sUIPPORTED IDEIB'T SERVICE(Ivfl+IR) $ 7,213,445 $ 7,573,904 $ 7,952,944 $ 8,350,486 $ 8,767,537 $ 9,206,046 *The Lexington IPollfice station Rebuild-Construction project is anticipated for Fall 20'19 specfiall Town Meeting and is a potentiall candidates for a Proposition 21/2 debt exclusion vote. If excluded from the limits of Proposition 2'.1/2, prfincfipall and Interest on(long and short term debt will be funded outside the(levy limit allong with other projects shown In Table V herein. The debt exclusion vote its anticipated to occur In the Fall of 2019. FV2020 Town INanager's IPrelIiminary IRecommended Fudget & (Financing IPIIaa1 .January 28® 2019 XI-6 mgnkl � � � 1. Inteir-Municilpai Agreement with Minuteman School District - $4,900,000 ($1,000,000 CPA- $3,900,000 Geneii Fund Delbt, with delbt service 1pairtly funded from the Recreation Enteirlpirise) 'The limain School District (limain) is interested in pairtneiring with the the 'Towin of Lexington oin a joint capital investment for the shaired development, ease® and operations of a Recreation Athletic Complex located oin the limain High School campus. The 'Towin will also einteir into a Icing teirm Inteir Municipal Agreement (Ili with Minuteman which will outline the priority of use of the facility® operations and mainteinaince activity® ireveinue and expense shairing and future capital investments. 'The clesigin calls for the creation of a stadium-like facility with airulti.-puirpose field® track® and athletic structures such as bleachers, a press box® a concession stand, storage shed, softball field with ain overlaying it ulti.-puirpose field® a seinioir baseball field with ain overlaying it ulti.-puirpose field® and six teininis courts., 'The installation of inew lighting systems would also be included at all of the athletic fields and facilities within the complex. 'The Recreation Committee Ihas Ihad a placeholdeir in the 6-yeah capital plain since FY20.15 (Recreation Site Assessment of Potential Acquisition) in anticipation of such ain agreement, lease® or laind acquisition opportunity becoming available., Currently, the Department denies approximately 2,500 Ihouirs of field use each year® the imajoirity of which are Ihouirs that are requested by the Lexiingtoin.-based youth sports organizations. 'The creation of this Recreation Athletic Complex will help reduce the inumbeir of denied field Ihouirs and expaind the 'Towin's recreation infrastructure without modifying or altering any existing Towin-twined active or passive park land. 'These lighted athletic fields would provide space for the youth sports organizations to practice and play gaimes after suinset and will provide the 'Towin the opportunity to serve imoire of the population. 'The total project cost is estimated at $20 million and limain Ihas secured funding for approximately $12 million thirough the approved reconstruction of the Kinuteimain High School., 'This request is for the 'Towin to fund the iroirnaiindoir of the construction of the facility as designed. 'The Recreation Enterprise will contribute $50,000 per year to offset the General Fund debt service cluiring the life of the debt., 2. Center Streetscalpe lim1piroveiments - $9,273,880 ($9,273,880 Geneii Fund Delbt) 'This project will restore and improve the center sidewalk® streetscape and circulation with a focus oin pedestrian safety and accessibility. Past funding Ihas allowed the clesigin to progress to 25%. An FY20.15 request of $600,000 provided funding to complete the clesigin and develop plains and specifications inecessairy for bidding the project., 'The 25% plains were further revised based oin recommendations from the Center Streetscape Ad.-Hoc Committee and Board of Selectmen and included the assistaince of additional professionals including histoiriains, irrigation consultants, lighting consultants and tree consultants. In Fall of 20.19 ain additional $550,000 was approved to bring the project to .100% clesigin. 'The current funding request is for the construction of the streetscape project., 'The construction phase will include pedestrian® bicycle® and vehiculair safety improvements, the restoration® removal and replacement of the sidewalk aloing the inoirtheirly and southerly side of Massachusetts Avenue from Woburn Street to Merriam Street® stireetscape improvement, improved lighting as well as other aspects developed in the plains., In addition to the restoration of these areas® all of the existing pedestrian corridors and iraimps will be brought into ADA compliance. FY2020 Town IManager's Preliminary Recommended IBudget & Financing IPlian January 28® 2019 XI-7 3. Equilpiment Relp1laceiment - $1,300,000 ($900,000 GeneiraIll Fund Delbt, $200,000 Water Retained Earnings & $200,000 Wastewater Retained Earnings): This is an annual request to replace equipment that is beyond its useful life and whose medhainical condition ino longer imeets the requirements of the Department of Public Works (DPW)., 'The DPW Ihas an inventory of .146 pieces of equipment including sedans, Ihybirid SUVs, construction vehicles and specialized equipment used to imow parks, plow snow, repair streets and complete a variety of other projects., Without regular equipment replacement, the efficiency and cost effectiveness of the DPWs operations would be handicapped due to equipment down tilme and excessive repair costs., Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement tilme interval., Replacement intervals vary from 5 to 20 years and are based on imainufactuireir recommendations and use (type and duration). 'The selection of vehicles to be replaced begins with the proposed replacement date., 'Then each vehicle is assessed as to its medhainical condition and work requirements. 'The systematic replacement pirogiraim defines what equipment is expected to need replacement during the inext five years with the intent of preventing any unexpected einneirgency purchases., Annual updates are conducted by the Road Machinery Division, Division Superintendents and reviewed by the Manager of Operations and Director of Public Works., 'The FY2020 request, by funding source, is shown in the table below., Wastewater Equipment GF IDebt Water IDebt IDebt "(total ElginStreetsweeper- 'Highway $ 245,000 $ 245,000 Schmidt Spreaders - Highway $ 260,000 $ 260,000 Variouis Equipment Trailers- Highway $ 50,000 $ 50,000 Bruish Bandit Chipper- Puiblic Grounds $ 90,000 $ 90,000 Ford F350 Pickuip with Plow- Puiblic Grounds 95000 $ 95,000 F450 Duimp Truick with Plow- Puiblic Grounds $ 110,000 $ 110,000 Infield Machine 4020 - Puiblic Grounds $ 50,000 $ 50,000 Vactor Truck-Water&Wastewater $ 200,000 200000 $ 400,000 1rotal $ 900,000 $ 200,000 $ 200,000 $ 1,300,000 4. Sidewall1k lim1piroveiment - $800,000 (GeneiraIll Fund Delbt): 'This request seeks funds to rebuild aind/oir repair existing sidewalks that are in poor condition, DPW (in conjunction with various committees and town departments) generates a list each year of sidewalks imost in need of irepaiir/ireplaceimeint, based on four determining factors:: .1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc., 2) Is the sidewalk within the Safe Routes to School Pirogiraim 3) Is the volume of pedestrian traffic heavy, light or average 4) Is the general condition of the sidewalk poor® fair or good which dictates treatments such as full reconstruction, overlay or patching DPW successfully completed a sidewalk condition survey in early 20.15 with the help of an engineering firm, Fay, Spofford &Thoirinclike and is currently working from the priority list that was compiled by the report,, Sidewalks considered for FY2020 funding iinclude:: • Lowell St., from East, To Woburn St., (West Side) • Concord Ave., from Pleasant St.. To Walthaim St., (East Side) • Ingleside Road • Grant St., from Hayes Lane to East St., �FY2020 Town IManager's Preliminary Recommended IBudget & IFinancing (Phan January 28, 2019 X1-8 • Reconstruction of Ramps Jownwide • Abernathy Road • Carnegie Place • Walthaim St., from Park Dir. to Worthen Rd., (West side) • Worthen Rd., firomWalthaim St., to Kendall Rd., • 'Tidd Circle The following tablie presents the recent history of Sidewalk appropriations:: 1FYV1 �FY2�144�� YF15 FY21FY217 FY218 FY21 $ 300,000 $ 400,000 $ 40,000 9 $ 600, $— 600,0 $ 800,000 $ 800,000 *Does not incluide $200000 of a $600,000 appropriation that was designated for the construiction of a Hartwell Avenue mixed uise path. 5. H11111 Street Sidewall1k (ri $1,500,000 (Geri Fund Debt): This request will fund the construction of a inew sidewalk aloing the 0.,7 mile stretch of road from Bedford Street to Cedair Street., Theire are currently ino pedestrian accommodations aloing the roadway which is designated as a Rural l Collector and abuts approximately 45 residences as well as the Lexington Golf Club and Poor Farm Conservation Area., 'The roadway is winding which creates sight line issues. A survey Of the roadway was conducted which included preliminary evaluations of sidewalk locations aloing both sides of the street. Desigin is underway with the completion of preliminary plains that are under review by the Engineering Division. Construction of the sidewalk would support the 'Towin's efforts towards creating Complete Streets which creates opportunities for alternative transportation modes that are safe and accessible to all users., Facilities Projects A. Within Levy Projects 1. Pubfic Facillities Meche nicall/Ell ectricalll System Relp1laceirrients - $605,000 (Geri Fund Debt): This request is part of ain annual replacement of HVAC and electrical systems that Ihave exceeded their useful lives and require ireplacemeint before excessive failures occur, 'The FY2020 appropriation will be used to replace the chilleir for Lexington's Community Center, 'The existing chilleir systeim is uncleir-peirfoirming due to the age of the unit and Ihas exceeded its life cycle, and if inot replaced the Community Center may begin to experience unplanned interruptions in service and increased maintenance costs. If funded, the project would take place in fall of 2020, after the cooling season. 11113. Project That Is a Potential Candidate for Debt Exclusion The following project is a candidate for consideration for funding outside the limits of Proposition 21/2 subject to a successful debt exclusion vote. Nonetheless, it is included in Table 1 in the event that such debt exclusion vote is not successful, in which case the debt service for this project will need to funded within the levy limit. 2. Lexington Pollice Station Rebuilld - Construction - $25,651,792 (Geri Fund Debt): 'The existing police station opened in .1956 and lacks many basic amenities of a modern police facility., 'The building does inot have ain elevator or a sally poirt for pirisoineir access to the cell block., It also lacks a fire spirinkleir system. 'The inclooir firing singe, locker rooms, garage and office spaces are inadequate. Bathrooms oin the basement and second floor levels are inot ADA compliant. 'The heating and cooling systems are inefficient and the building is served by two separate electrical systems which cause problems cluiring outages., �FY2020 Town IManager's IPreliiminary Recommended IBudget & IFinancing IPlian January 28, 2019 X1-9 In FY20.17 the 'Towin appropriated $65,000 for a feasibility study to consider locations for constructing a new Police Station., In FY20.18 the 'Towin funded the design and eingineeiring of a new Police Station at it's current location, .1575 114assachusetts Avenue. 'The funding irequest for the demolition and reconstruction of the Police Station, and teimpoirairy irelocation space, is expected at the Fall of 20.19 Special 'Town meeting., The 'Towin also anticipates a debt exclusion vote for this project in the Fall of 20.19., School IP[gigcts 1. LPS 'Technollogy Bu ll Request - $1,743,900 ($724,088 Geneirall Fund Debt, $1,019,812 Fire Cay h): This irequest addresses the District's strategic goal for enhancing the capacity to utilize technology as an instructional and administrative tool., The irequest will increase student access to devices to allow for innovative learning methods that integrate supportive technologies, pirobleim.-based approaches and Ihiglher order thinking skills., 'This capital improvement project for FY2020 would provide funding for the followi'ing:: Tech Workstations ® $360,000 is requested to replace mobile devices (iPads and Chromebooks) for teachers, students and staff. Laptops for existing teachers will be replaced and laptops for new staff will be purchased. 1:1 Middle School Program ® $204,600 will fund the replacement of end of life iPads with Chromebooks for one grade level. Elementary Mobile Devices® $56,700 will purchase additional carts of Chromebooks and computer carts. Chromebook carts will be relocated from LHS to elementary schools. 1a1 at LHS.- $4.12,500 will begin implementation of a 1:1 device pirogiraim at LHS for two girade levels., STEM/Computer Science - $68,800 will purchase Google Expeditions Vitro Field Trip kits for grades k-8. PadCaster videography kits will also be purchased as well as an update to the LHS Computer Science Lab. Upgrade District and Building Network Infrastructure - $183,000 will (1) replace 130 WAPs at the Harrington, Bridge, and Bowman to High Capacity WAPs to handle increased Wifi connected devices. (2) add 2960x48 Port POE switches to the Bridge and Bowman schools, (3) add 2960x48 Port POE switches to the Harrington School to handle power requirements for new WAPS, (4) add new network cabinet for CO-currently over capacity (5) add 10 WAPs for district-wide replacements as needed. Interactive Projector/Whiteboard Units - $252,000 is requested to replace 63 projectors district- wide., This equips buildings with eitheir a touch-activated interactive system with a new ceirairnic whiteboard and speakers, oir an iinteiractive 'TV., 'The ireplaceirneirrts will begin with the oldest model pear school until all systems acre within a 4-yeah window with all of the same functionality., Server/Storage Infrastructure - $180,000 will replace 6 cache servers to support online computer- based testing at the elementary schools. A second virtual server to allow for additional in-house file storage capacity as well as additional cache servers needed to support online computer based testing at the middle and high schools. FY2020 Town IManager's Preliminary IRecornrnended IBudget & Financing Plan January 28, 2019 X1_10 Backup Power Project® 35,000 will add all HS data cabinets for VoIP and Network to emergency backup. IP 1. Westview Ceimeteiry Building - Construction - $2,800,000 (Geneirall Fund Debt with debt serviu Ipairtially funded from Salle of Ceimeteiry Lots Bu ll Revenue Fund): FY2020 funds acre irequested to construct a new building on the Westview Cemetery grounds. 'The existing building serves as the ceirneteiry office® meeting area for grieving families and work space for maintenance staff® (however the facility has deteriorated and needs to be brought up to code., The only significant upgrade to the building in the last .15 years has been the installation of a new roof, Urnited space does not permit private space for girieving families and the maintenance airea lacks adequate space for all equipment to be stored indoors. 'The renovation oir expansion of the building will enhance ceirneteiry operations by providing a welcoming and private space for families and visitors and provide staff with adequate and imoire efficient office space® storage space and maintenance space. An FY20.16 appropriation funded an assessment of the current building and operations and an FY20.18 appropriation was used to Ihiire an architect to design and eingineeir the building on the Westview Cemetery girounds. The Department of Public Works and the Architect have been working closely with the Department of Public Facilities to determine the best loing-teirm solution for the building., It is expected that a full set of design specifications and documents will be completed in the inear futuire., 'This funding irequest has been based on the FY20.18 design and eingineeiring funds., FY2020 RFS OMMFYI DED PROJECTS - WATER F4D DEBT (Talble 11) TABLE IL IFY2020 RECOMMENDED PROJECTS-WATIER IDIEBT Amount Interest Project Mina need Terim Idate FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 I Autornadc Meter IRea6ng System $2,470,000 0 $ 32,933 $ 205,833 $ 340,860 $ 330,98 2 Water Dstdbuflon System $2,200,000 10 4% $ 58,667 $ 308,000 $ 299,200 $ 290,400 $ 281,600 Improvements TOTAL PROJECT COSTS $4,670,000 $ 91,600 $ 513,833 $ 640,060 $ 621,380 $ 281,600 AUTHORIZED WATIER IDIEBT SERVICE FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 A Subtotall:Authodzed and Issued Water(Debt Servfice 1,185,812 1,139,850 825,046 650,67:1 502,885 IB Subtotall:Approved and Uniissued Water(Debt Serviice(short and Ilong- terrn) 140,000 136,000 132,000 128,000 C Surnrnary::IDebt Servke on Authoilzed Debt $1,185,812 $1,279,850 $ 961,046 $ 782,671--� 630,885 ID Subtotall: Projected(Debt Servfice on Proposed Capftall Projects 9:1,600 $ 5:13,833 $ 640,060 $ 62:1,380 $ 28:1,600 E TUTAL PROJECTED WATER IDIEBT SERVICE $1,430,569 $1,277,412 $1,793,683 $1,601,106 $1,404,051 $ 912,485 1. Autoimatic Meter Reading System - $5,940,000 ($2,470,000 Water Delbt/ MWRA Loan; $2,470,000 Wastewater Delbt/ MWRA Loan; $500,000 Water Fund Retained Earnings; $500,000 Wastewater Fund Retained Earnings): An FY20.18 appropriation provided funding to contract with a flirm to evaluate the existing imeteir equipment for compatibility with an Automatic Meter Reading system., As a iresult of that evaluation® FY2020 funds are irequested to install a towin-wide Advanced Metering Infrastructure (AMI) iradio iread system that will give the ability to FY2020 Town IManager's Preliminary IRecornmended IBudget & Financing Plan January 28, 2019 XI-11 iread it eteirs imoire frequently from a ireimote location. Residents will be able to access their accounts to view water use for budgeting and conservation. Staff will be able to detect leaks imoire timely and ireduce water loss® costly irepairs, and abatements. The Ali system is comprised of computer sof'twaire/(hardware® inew imeteirs if the imeteir is .10 years old or older® imeteir itrairrsirnitters® optional repeaters® and the base station ireceiver, 'The implementation of aTowin-wide Ali will provide the 'Towin with imoire firequent imeteir readings and will allow for quarterly billing® a beinefit for both staff and residents. 2. Water Distrilbution System lim1piroveiments - $2,200,000 (Water Delbt/ MWRA Loan): 'This is aim annual pirogiraim that fireplaces unlined, inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates dead einds in the water mains., Water irmain replacement has beein completed oin Vaille Avenue A portion of the water irmmain has beein ireplaced oin Page Road and Gireein Laine with work ongoing. Desigin is in progress for the Hartwell Avenue main replacement and the 'Towin will begin clesigin oin several other iroadways including Peacock Fairm Road and Eldired Street. The 'Towin has also completed a Ihydiraulic imodel for the entire distribution network and aim asset management plain for ireplading the 'Towin's aging water infrastructure that will einsuire a piroactive approach for keeping Lexington's water both safe and ireliable. 'The imodel identifies areas of vulineirabfflty® water aging® and those areas with low volumes and pressures® and the asset management plain recommends the ireplaceirnerrt of .1% of our water mains oin aim annual basis., 'The FY2020 funding irequest for this annual pirogiraim has beein increased to imeet these recommendations. FY2020 RFS FYI PROJECTS - WASTEWATER F4D DEBT (TalbIle 111) TABLE III:: IFY2020 RECOMMENDED PROJECTS-WASIMEWATIER IDIEBT Amount Interest Project Minanced Terim Idate FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 I AutornaUc Met r IRea6ng system $2,470,000 10 4% $ 32,933 $ 205,833 $ 340,860 $ 330,980 $ 321,100 sanitary Sewer system $1,000,000 10 4% $ 26,667 $ 140,000 $ 136,000 $ 132,000 $ 128,000 Investigaflon and Improvements T (Pump Staflon Up-grades -$700,000 -10 -4% ----------- $ 18,667 $ 98,000 $ 95,200 $ 92,400 $ 89,600 TOTAL PROJECT COS"IrS $4,170,000 $ 78,267 $ 443,833 $ 572,060 $ 555,380 $ 538,700 AU"IrHOIRIZED SIE TER IDIEBT SIERV.. FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 A Subtotall:Authodzed and Issued Sewer(Debi Serviice 952,169 907,976 857,214 706,623 706,623 IB Subtotall:Approved and Uniissued Sewer(Debi Serviice(short and Ilong- 223,320 532,648 5:17,256 50:1,864 486,472 term) C Summary::Debt Ser else on Authoilzed Debt $1,175,489 $1,440,624 $1,374,470 $1,208,487 1,193,095 ID Subtotall: Projected(Debi Serviice on Proposed Caipftall Projects 78,267 $ 443,833 $ 572,060 $ 555,380 538,700 E TOTAL PROJECTED SIEWIER IDIEBT SERVICE $1,132,056 $1,253,756 $1,884,457 $1,946,530 $1,763,867 $1,731,795 1. Automatic Met Reading System - $5,940,000 ($2,470,000 Water Delbt/ MWRA Loan; $2,470,000 Wastewater Delbt/ MWRA Loan; $500,000 Water Fund Retained Eamings; $500,000 Wastewater Fund Retained Eamings): See detailed description uncleii-Table II Water Fund Debt., 2. Sanitairy Sewer System Investigation and lim1piroveiments - $1,000,000 (Wastewater Delbt): 'This is aim annual pirogiraim that provides for rehabilitation of sainitairy seweir infrastructure. Work will include replacement or irepaiir of deteriorated sewers® force mains and mainholes in order to improve flow and induce inflow and infiltration into the systeii Engineering investigation and �FY2020 Town IManager's IPreliiminary Recommended IBudget & (Financing IPlian January 28® 2019 XI-12 evaluation will continue oin sewers throughout town, including those in reirrnote® Ihaird to access areas. A significant Hining project in the Duinback Meadow area and the Bow Street area aloing Mill Brook® has beein coirnpleted., The inext rehabilitation is anticipated in sewer basins 2 and .12 followed by rehabilitation in subareas .1.1 and .13., 'These capital investments iimpirove the operation of the sewer systeirn® reduce backups and potential overflows® prevent systeirn malfunctions and reduce the imeasuired flows through the li meteir, 3. li Station Ulpgirades - $700,000 (Wastewater Delbt): 'This is ain ongoing pirogiraim to upgrade Lexington's tein sewer puirnping stations. A 20.13 evaluation and capital plain was developed for the 'Towin with the assistaince of Wiriglht-Pierce® including a detailed eingineeiring survey of the puirnp stations. The survey helped determine current and future needs® flimetable and probable costs for the proposed work., 'The Worthen Road puirnp station construction is ineair coirnpletion., 'The construction for both the Marshall Road and Constitution Road puirnp stations are expected to go out to bid soon., Desigin for the Hayden Ave puirnp station will begin soon and will be followed by construction. It is anticipated that the North Street and Bowirnain Street puirnp stations will be the inext in Hine for design® (however stations are constantly moinitoired and schedules adjusted to it imoire urgent needs., 'The goal of this pirogiraim is to upgrade all the puimps and support systems to einable better eineirgy efficiency and avoid eirneirgency expenditures. FY2020 RECOMMENDED PROJECTS - RECREATION FUND DEBT (Table IV) TABLE IV:: IFY2020 RECOMMENDED PROJECTS-RECREATION and COMMUNITY PROGRAMS IDIEBT Amount Interest Project Minanced Terim Idate FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 IrGTAL PROJECT COS"IrS AUTHORIZED RECREATION IREVIENUIE IDIEBT SIERV.. FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 A Subtotall Approved and Issued Revenue Supported(Debt Serviice IB Subtotall Approved and Uniissued Revenue Supported(Debt Serviice C Summary Approved IF eve Supported Debt Serviice $ $ $ $ $ ID Subtotall Projected(Debt Serviice on Proposed Caipftall Projects $ $ $ $ $ -- E E TOTAL PROJECTED IDIEBT SERVICE $ $ $ $ $ $ No recommendations for debt financing. �FY2020 Town IManager's IPreliiminary (Recommended IBudget & (Financing IPlian January 28® 2019 XI-13 FY2020 RFS FYI JET - FUNDINGTHROUGH PROPOSITIO141/ T" EXCLUS1014 (TIIl ) TABLE V, FY2020 RECOMMENDED PROJECTS- FUNDING THROUGH PROPOSITION 2'.Il/2 DEBT EXCLUSION Amount Interest Project F'iuraanced Terim IRate IFY2019 IFY2020 IFY2021 IFY2022 IFY2023 IFY2024 Project for consideration at Fall 2019 Special Town Meeting 1 I exdngton IPolldce statdon IRebudlld- � 25,�i5'1,792 30 4°/a $ -- $ '.1,88'.1,'.13'.1 $ '1,84�i,929 $ '.1,8'.12,727 $ '.1,778,524 Constructoon PIR01 MEW IEXCLUDED IDIEBT SERVICE $ 25,651,792 $ $ '.1,881,131 $ '1,846,929 $ '.1,8'.12,727 $ '.1,778,524 APPROVED AND PROPOSED IEXCLUDED IDIEBT SERVICE IFY2019 IFY2020 IFY2021 IFY2022 IFY2023 IFY2024 subtotall Approved and Issued Excluded IC7ebt servfice $12,779,022 $11,949,962 $11,527,773 $10,935,822 $ 9,083,870 subtotall Approved and Unfissued Excluded IC7ebt servfice $ 3,756,111 $ 5,350,999 $ 5,250,780 $ 5,150,561 $ 5,050,343 TOTAL Approved Excluded IC7ebt servfice $16,535,133 $17,300,962 $161,778,554 $16,086,383 $'.14,'.134,2'.12 subtotall subtotall-(Projected Exempt IC7ebt servfice(above) ;; $ --- $ '.1,881,131 $ �1,846,929 $ '.1,8'.12,727 $ '.1,778,524 TOTAL APPROVED AND PROPOSED EXCLUDED(DEBT SERVICE $;13,860,000 $16,535,133 $19,182,093 $18,625,483 $17,899,110 $15,912,737 Less: use of Capfitall stabfflhzatuon(Fund to IvRfitugate IC7ebt servfice Impacts on $(4,500,000) $(5,200,000) $(61,200,000) $(4,000,000) $(2,200,000) $ Property'rax IBiilllls Net Excluded IC7ebt servfice $ 9,3610,000 $11,335,133 $12,982,093 $14,625,483 $15,699,110 $15,912,737 *The LeAngton IPollfice statuon IRebufflld-Constructuon project fis antucfipated for a spec4ll"town Meetung fin Fall 2019 and fis a potentuall can6dates for a IProposfituon 2'.1/2 debt excllusiion vote. The project moviing forward widlll depend on passiMg the town-Mce referendum,wNch its allso anflciipated to occur iM the Fall of 2019. 1. Lexington Ilio Station Relbuilld - Construction - $25,651,792 (Geneirai Fund Delbt): See detailed description undeir Table I - General Fund Debt, Excluded Debt, The irequesited funding for this project is anticipated at a Special 'Towirr Meeting in the Fall of 20.19® and a debt exclusion vote for this project is also anticipated in the Fall of 20.19, FY2020 Town IManager's IPrelliminary (Recommended Fudget & (Financing (Fuad, January 28® 2019 XI-14 FY2020 RECOMMENDED PROJECTS w Community Preservation (Table TABLE VII„ IR'Y2020 IRECC)IP91P91EuWlDED PROJECTS-COMMUNITY PRESERVATION ACT IDIEBT Amount Interest Project Fii na nced Term IRate IFY2019 IFY2020 IFY2021 IFY2022 IFY2023 IFY2024 TOTAL PROJECT COS"IrS AUTHORIZED CIPA IREVIENUIE IDIEBT SIERV„ IFY2019 IFY2020 IFY2021 IFY2022 IFY2023 IFY2024 A Subtotal Approved and Issued Revenue Supported(Debt Servfice $ 2,095,100 $ 2,017,150 $ '.1,949,550 $ '1,866,600 $ '.1,788,900 IB Subtotal Approved and Uniissued(Revenue Supported(Debt Serviice $ 999,580 $ 999,580 $ 971,290 $ $ C 'otall Approved Revenue Supported(Debt Servfice $ 3,094,6180 $ 3,0161,730 $ 2,920,840 $ '1,866,600 $ '.1,788,900 ID Subtotal Projected(Debt Serviice on Proposed Capiitall(Projects IE TOTAL PROJECTED IDIEBT SIERVIICIE $ 2,220,2'161 $ 3,094,6180 $ 3,0161,730 $ 2,920,840 $ �1,866,600 $ '.1,788,900 No recommendations for debt financing. FY2020 RFS FYI JET - C01MIPOSt RevolvingFay (Table V11) TABLE X91111: FY2020 RECOMMENDED(PROJECT -Compost Revolving Fund Amount Interest Project Financed ` erirra Rate FA°2 'Il9 FY2020 FA°2 2'Il FA°2 22 FY2023 FA°2 24 TOTAL (PROJECT COSTS AUTHORIZED REVENUE SUPPPOR`rED DEBT SERV, FA°2 'Il9 FY2020 FA°2 2'Il FA°2 22 FY2023 FA°2 24 A Subtotal Approved and Issued Revenue Supported Debt Service $ 204,989 $ 193,219 $ 14.5,413 $ 140,193 $ 109,848 B Subtotal Approved and Unissued Revenue Supported Debt Service $ 18,000 $ 17,600 $ 17,200 $ 16,800 $ 16,400 C Summary Approved Revenue Supported Debt Service $ '2'2'2,989 $ 210,819 $ 162,613 $ 1.56,993 $ 126,248 D Subtotal Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ E TOTAL PROJECTED DEBT SERVICE �1216,859.. 222,989 210,819 '162e6'Il 'Il!56e99 126,248 No recommendations for debt financing. FV2020 Taws, INanager's (Preliminary (Recommended Fudget & Finanding IPIIaa1 January 28® 2019 XI-1.5 FY2020 RFS FYI PROJECTS - CASH CAPITAL (Talble VIII) TABLE VIIIIII: FY2020 RECOMMENDED FUNDING FROM REVENUES(Cash)lby Source) Water Wastewater Recreation Special Retained Retained Retained IReveinue Project Free Cash Tax ILevY Earnings Earnings Earnings CPA 4 Funds- Total Cost Other SCHOOL PROJECTS FACIILIITlES 2 Public Facilities Bid Documents $ 100,000 $ 100,000 3 Building Flooring Program $ 125,000 $ 125,000 4 Municipal Building Envelope and Systems 203,865 $ 203,865 5 School Building Envelopes and Systems Program $ 233,448 $ 233,448 6 School Paving&Sidewalks Program $ 326,740 $ 326,740 7 Playground Replacement Program-Bridge School $ 302,000 $ 302,000 8 LHS Field House Track Resurfacing $ 250,000 $ 250,000 9 Old Reservoir Bathhouse Renovation $ 620,000 $ 620,000 INEENEEM====M=M== a = MUNICIPAL PROJECTS 10 Willard's Woods Site Improvements $ 138,273 $ 138,273 11 Transportation Mitigation $ 100,000 $ 100,000 12 Pine Meadows Improvements $ 75,000 $ 75,000 13 Recreation Community Needs Assessment $ 50,000 $ 50,000 14 Park Improvements-Hard Court Resurfacing $ 70,000 $ 70,000 15 Park Improvements-Athletic Fields $ 435,000 $ 435,000 16 Inter-Municipal Agreement with Minuteman HS $1,000,000 $ 1,000,000 17 Cary Library Children's Room Renovation Design 7-l00000 $ 1-00,000 18 Automatic Meter Reading System 7_500,000 _$ 50-0,000 $-1,000,000 19 Equipment Replacement T-200,000 7 2.00,000 $ 400,000 20 Street I rnprovernents**** $2,616,801 $ 2,616,801 $973,796 21 Storm Drainage Improvements and NFIDES $ 385,000 $ 385,000 compliance 22 Hydrant Replacement Program 7 75,000 75,000 $ 150,000 23 Comprehensive Watershed Stormwater Management $ 390,000 $ 390,000 Study and Implementation 24 Battle Green Master Plan-Phase 3 $ 253,394 $ 253,394 25 Townwide Culvert Replacement _390,000 $ 3-90,000 26 Townwide Signalization Improvements 12.5,000 $ 125,000 28 Municipal Technology Improvement Program $ 150,000 27 Electrical Vehicle Charging Stations $ 40,750 $ 40,750 29 Application Implementation -T_150,000 $ 1-50,000 30 Network Core Equipment Replacement_7 480,000 $ 480,000 31 Archives&Records Management/Records Conservation&Preservation $ 20,000 $ 20,000 iiiiiimm===I am as M=am am M= OTHER CIPA FUNDED PROJECTS 32 700 "Historical Renovation&Adaptive Reuse of 19 Oakland $ 70,000 00 Historical Renovation a 33 Lexhab Rehabilitation Funding $ 99,700 99,700 W t CPA totals do not include proposed FY2019 administrative budget of$150,000 and$3,094,680 for debt service. Electric Vehicle Charging Stations will be funded from the Parking Meter Fund. Other includes$973,796 in Chapter 90 Aid for street improvements. ****Proposed funding for the annual street resurfacing program is comprised of$2,616,801 of tax levy dollars of which$688,846 derives from a 2001 operating budget override,and an anticipated distribution of$973,796 of Chapter 90 funds. Over and above the 2001 override,additional amounts are recommended based on the following: the continued funding of $281,234 of tax levy support that was initiated in FY2012 and maintained in F Y2013,the continued funding of$164,850 of tax levy support that was initiated in FY201 31$1.1 million derived from health insurance savings,which reflects an increase from the$850,000 allocated in FY2014 for street improvements,and$331,871 from FY2019 estimated tax levy revenue to provide a level of funding estimated to move the Town toward a targeted pavement condition index(PCI)of 85. �FY2020 Town IManager's IPrelliminary (Recommended Fudge t & Financing (Phan January 28® 2019 XI-16 SchqqLlDepairtment Projects L. I-PSTechnollogy Pire giraim - $1,019,812 (Fir ee Cash): See detailed description undeir Table I General Fund Debt. 2. PulbIlic Facillities Bid Documents - $100,000 (Fir ee Cash): 'This is an annual request for funding of professional services to produce design development, construction documents aind/oir bid administration services for simalleir projects in anticipation of requests for construction funding at town meeting that Ihave a Ihiglh probability of approval., 'This will ensure that the projects can be completed in the thein.-cuirreint construction season® which is particularly important for the timely completion of school building projects given the short window between the end of school in June and the beginning of school the following August., 3. mill ii Flooring Pire giraim - $125,000 (Fire Cash): Initiated in FY20.1.1® this is an annual request for funds to be used for the replacement of flooring systems in municipal and school buildings., 'The FY2020 request will be used for continuing replacements at the Diamond Middle School stairwells, Central Administration Building and 'Town Office Building., In FY20.19 flooring projects at Diamond and Clarke imiddle school libraries and the Cary Library were completed. 'The goal of this annual pirogiraim is to ensure floor surfaces ireirnain clean and safe for all users., 4. Municilpai mill ii Envellolpe and Systems - $203,865 (Tax Levy): This ongoing capital request® originally approved for funding in the 2006 Proposition 21/2 Override, includes repair and replacement projects for the mainteinaince and upgrade of municipal buildings and systems. 'The FY2020 request seeks funding for continued implementation of extraordinary repairs to the foundation and original drainage system of the Lexington Community Center, The 'Towin contracted with CBI to review the existing interior and exterior condition., By performing exploratory test pit excavations and water testing® it appears that the irecurrirrg water intrusion issues found in the fascia and soffits are mainly attributable to (holes® voids and failed seals at penetrations through the existing building imill work., 'This project will secure the health of occupants who utilize the basement area and repair ongoing foundation deterioration., 5. Schooli mill ii Envellolpes and Systems Pire giraim - $233,448 (Fire Cash): The purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and modifications to school buildings and systems. Specifically® the FY2020 request will be used to address repairs of water and air infiltration issues of the gaskets® caulking® doors and windows of the Fiske Elementary School., 6. Schooli Paving & SidewallIks Pire giraim - $326,740 (Fire Cash): 'This capital request pirovides'as ineeded` replacement of sidewalks® bus loops and parking areas on school grounds., 'The FY2020 request will specifically fund sidewalk panel replacements and parking and roadway improvements at the Fiske Elementary School which are currently in poor condition., Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a condition suitable for public safety and Safe Routes to School., 7. PIlaygiround RelpIlaceiment Pire giraim - Bridge Schooli - $302,000 (CPA): This FY2020 request will fund the update and replacement of playground equipment and surfacing behind the Bridge Elementary School and playfields., Proposed improvements will irenovate and irehabilitate existing safety surfacing and equipment so that the site will be in compliance with Consumer Product Safety Commission (CPSC), American Society for Testing and Materials (ASTIA) and the American with Disabilities Act (ADA). 8. LHS Fielld House'Tiraclk Resurfacing - $250,000 (Fire Cash): 'The FY2020 requests funds to resurface the rubberized track surface in the field house of Lexington High School., Proposed FY2020 Town IManager's IPrelliminary Recommended IBudget & IFinancing (Phan January 28® 2019 XI-17 improvements includes resurfacing, painting and striping a new track systern. 'The current track condition shows sigins of severe delaimination of the top rubber track surface and the cuirreint surface is uneven. Resurfacing is necessairy to maintain the athletic pirogiraim., Without repair the field Ihouse track will ino loingeir be a safe practice facility for students, athletes, and coaches., (CPA): FY2020 funds will be used for the implementation of the construction phase at the Old Reservoir bathhouse., A feasibility study was completed in FY20.19 and based oin the findings it was decided to ireirrovate the bathhouse instead of deirnolish., 'The project will include repairs to the plumbing system, installation of all inew fixtures, installation of inew aerators, replacement of the existing roof, recoinfiguiration of the amain entrance, addition of a simall pirogiraim space, and the installation of a inew shade structure. Based oin the findings in the ADA Compliance Study completed in 20.17, the bathhouse is not ADA.-coimpliaint in its cuirraint condition. The renovation will address the accessibility issues in the bathhouse, as well as the walkway and surrounding site., U njgjRALREQjggLS 1O.Will1laird's Woods Site limlpiroveiments - $138,273 (CPA) Willard's Woods is the imost popular and highly visited conservation area in Lexington. 'The project proposes to upgrade the existing stone dust bike path oin the property to a .1.,8 imile fully accessible loop trail with interpretive siginage to Ihiglhliglht �histoiric and natuiral resources oin the property., 'The trail will connect the Diamond li School with the existing parking area oin North Street including up to 5 Ihairrdicap accessible spaces., In addition to the upgrade of the dust bike path the project requests a formal laind management and site plain completed by ain established natuiral resource management firm to identify the needs of the trail., Updates to Willard's Woods will insuire a safe and accessible einviii-oiniment for all users., ll,.'Tiranslpoirtation Mitigation - $100,000 (Fire Cash): 'This aininual capital request is to support the ongoing work of the 'Tra inspoirtation Safety Group (TSG)., TheTSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and FY20.1.1, 'Towin 11eeting appropriated funds to collect data, perform analysis, review citizen requests and recommendations for various townwide transportation improvements in support of theTraffic 11itigation Group (dissolved in 20.12 and later reconstituted as the TSG), Due to ain increase in the inumbeir of citizen requests received over the past few years, theTSG seeks to continue this funding for FY2020 and anticipates the ineed to be ongoing in order to einsuire that transportation safety ireirnains a critical part of Lexington's quality of life., 'The FY2020 funds are proposed for evaluation, eingineeiring and construction of crosswalks and the installation of pedestiriain.-activated beacons at crosswalks, including locations oin Crosby Road ineair the Hastings Elementary School., 12.Pine Meadows lim1piroveiments - $75,000 (Recireation Retained Fair nings): This request is to conduct a series of improvements at the Pine 11eadows Golf Club including saind buinkeir renovations, replacing degraded cairt paths, and improving accessibility., 'The improvements will include reconstructing the buinkeirs oin the 6th and 7th green, filling in the saind buinkeir oin the 5th Ihole to a girass Ihollow and iregirading the approach. It also includes reconstructing the cairt paths oin the :1st Ihole by the gireein to the 21nd tee and froirn the parking lot to the 5th tee, relocating the car path at the 4th green, extending the cairt path oin the 6th and 7th Iholes repairing and girading., An impending curb will be removed and ain accessible path froirn the accessible parking spaces to the practice area abutting the parking lot will be installed. Improvements are recommended to provide quality playing conditions and will einsuire ain enjoyable golfing experience. �FY2020 Town IManager's IPreliiminary (Recommended IBudget & IFinancing IPlian January 28, 2019 XI-18 13,.Recireation Community Needs Assessment - $50,000 (Recireation Retained Earnings): 'This is a inew capital request to prepare a ineeds assessiment of the 'Towin-owined and operated recreational prograirms® facilities® and infrastructure. A consultant will be Ihiired to complete the assessiment® which will build off of Recreation's 20.14-20.16 Strategic Plain and the 'Towin's 20.15 Open Space and Recreation Plain Update., Through ain extensive community outreach process® the ineeds assessiment will provide critical data that will be used to determine which prograims® services, and facilities are of inmost value to Lexington's residents and inform what programs and amenities the department should offer in the future., 'The assessiment will also advise what features should be recommended in a Community Center campus expansion or other significant capital project in the coming years., 14.111 limlpiroveiments - Haird Court Resurfacing - $70,000 (CPA): This ongoing pirogiraim provides funding for resurfacing, painting and striping the Ihaird court surfaces at Recreation facilities., 'These facilities include neighborhood Basketball Quirts® Ceinteii-Track and 'Teininis Courts at the Center Complex, Clark Middle School, Adaims Park and Valley Park., The FY2020 funding request will addresses the specific ineeds at Adaims Park including resurfading® painting, and re-striping the teininis courts and basketball courts as well as the installation of a inew bike irack., 'These repairs of Ihaird court surfaces will increase their quality and safety., 15.111 limlpiroveiments - AthIletic Fields - $435,000 (CPA): This ongoing multi-year capital pirogiraim is to address safety and playability concerns as well as providing adequate and safe field conditions. 'This pirogiraim funds improvements to athletic fields including renovations to natural turf, drainage® inew irrigation systems, and site amenities including beiriches and backstops., 'The FY2020 funds will be used for improvements to the Diamond Middle School Field., 'The renovations will include drainage® laser grading® and inew irrigation controls. An ADA Compliance Study was completed in 20.17 and identified the ineed for ain accessible route between the ball fields and their respective teaim areas. An accessible route will be installed aloing the fence oin the west side of the site that connects the ball fields to each other and the parking lot., If approved renovations will begin in Fall of 20.19., 16.1nteir-Municilpai Agreement with Minuteman School District - $4,900,000 ($1,000,000 ClM $3,900,000 Geneii Fund Delbt, with delbt service 1pairtly funded from the Recreation Enteirlpirise) See detailed description undeii-Table I .- General Fund Debt., 17,.Cairy Lilbirairy Chilldiren's Room Renovation Design - $100,000 (Furse Cash): Children's spaces in public libraries Ihave chainged significantly since the Cary Library was designed in the late 1990s. Three factors drive these chainges .- advainces in technology, the ineed for imoire flexible spaces® and ain increasing urgency airound building safety., The current Children's Room Ihas a fixed U-shaped layout with staff space at the center of the U., 'This layout imakes the froom exceedingly difficult to supervise, and theire are imultiple spaces that cannot be seein from the staff desk., Beyond safety concerns, the space ineeds to be irecoinfiguired to allow for larger attendance at library programs as children's programs account for imoire thain 75% of all library programs offered., 'This project is anticipated to Ihave thiree phases., 'The FY2020 funding request will be used to complete a feasibility study for renovating the the Children's Room in the Cary Library., A feasibility study will allow staff and community imeimbeirs to work with ain architect cin a desigin that improves safety for childirein using the space and flexibility for the staff in configuring the space for programming. Additional requests for full desigin and construction funding are expected in fiscal years 202.1 and 2022® respectively., Private funding sources will be considered for the construction phase of this project., 18,.Autoimatic Met Reading System - $5,940,000 ($2,470,000 Water Delbt; $2,470,000 Wastewater Delbt; $500,000 Water Retained Earnings & $500,000 Wastewater Retained Earnings): See detailed description undeii-Table II .- Water Fund Debt., FY2020 Town IManager's IPreliiminary IRecommended IBudget & Financing IPlian January 28® 2019 XI-19 19.Equilpiment Relp1laceiment - $1,300,000 ($900,000 Geneirai Fund Delbt; $200,000 Water Retained Earnings & $200,000 Wastewater Retained Earnings): See detailed description undeir Table I .- General Fund Debt. 20,.Street lim1piroveiments - $3,590,597 ($2,616,801 'Tax Levy, $973,796 Chalpteir 90 funding): 'This is an annual request for the street iresurfacirrg and maintenance pirogiraim., In addition to the $2,616,80.1 appropriated firoirn the tax levy® $973,796 of Chapter 90 funds will be utilized., (Chapter 90 funding is based on Lexington's most irecent allocation and on the current state allocation of $200 million statewide). Funds will be used for design® inspections, planning, repair® patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks., A pireHiminairy list of the streets to be irepaiired under this article is currently being developed. A pavement management systeirn is utilized to assist in analyzing the road network and selecting roadways for repairs., This funding will allow for the proper iimpiroveimeints and repair of Lexington's streets and sidewalks® increasing their quality and safety., IFY2020 2001 Override 'Increased by 2.5% per year -688,846 Maintenance of unallllocated revenue from FY2012 (Revenue Aflocation Modell $ 300,000 Maintenance of unallllocated revenue from FY2013 (Revenue Aflocation Modell $ 182,955 FY2014 IHeal�th 'Insurance Savings $1,100,000 Additional Tax (Levy Funding $ 345,000 Estimated Chapter 90 Aid $ 973,796 ------------------- -------------------- Total $3,590,597 Without Chapter 90 $2,616,801 21,.Stoirim Drainage lim1piroveiments and YS coim1phance - $385,000 (Furse Cash): This is an annual request to replace and supplement existing drainage structures, issues typically uncovered during roadway related construction activity., Funds will also be used for continued coimpliaince with the Einviroinimental Protection Agency (EPA) Phase II iregulations which help iimpirove the water quality of Lexington's streams and poinds. Appiroxiimately $1.15,000 of this funding request is for coimpliaince with the construction related portions of the National Pollutant Discharge and Himination Systeirn (NPDES) miniimuirn control measures as mandated by the EPA in the stoirmwateir general peirmit. The increase is due to the release of the new peirmit that requires the 'Towin to coimply with additional requirements which include illicit discharge detection and eHimination® best management practices (EIAiP)® installation® and retrofits., 'The ireirnaining $270,000 will be used to repair/replace drainage structures encountered during road construction, repair other drainage areas of concern in the 'Towin and iimpirove stoirm water issues discovered during NPDES investigation work., Areas of drainage concern that have irecently been iimpiroved are the Wildwood Road/ Wood Street area® Augustus Road area and Webster Road area., Illicit discharge detection has been ongoing in the Vine Brook and Mill Brook areas where contamination has been identified., 'The pare-eimptive repair of existing drainage structures will reduce daimage to structures themselves, existing pavement and private and public property., 22,.Hydirant Relp1laceiment Pirogiraim - $150,000 ($75,000 Furse Cash & $75,000 Water Retained Earnings): 'This is an ongoing replacement pirogiraim designed to maintain the integrity of the fire protection systeirn throughout town., Faulty Ihydirants need to be replaced to meet safety requirements. A list of Ihydirants needing replacement is generated each year during the annual inspection and flushing of Ihydirants by the Water and Fire Departments., Based on discussions between the two departments, the target goal is to replace appiroxiimately 60 Ihydirants per year at a cost of $2,500 per FY2020 Town IManager's IPrelliminary Recommended Budget & Financing (Phan January 25® 2019 XI-20 hydiraint., 'The 'Towin of Lexington Ihas .1,500 fire Ihydirairrts in its fire protection systern" a total of 48.1 hydiraints Ihave beein replaced., 23,.Coimlpirehensive Watershed Storms Management Study and Iiinentation - $390,000 (Free Cash): DPW, Engineering and Conservation collaborate cin this aininual capital request which addresses diraiinage/birook management issues., The request funds the continuing desigin and implementation of watershed plains and the construction of priorities established in those plains., Staff Ihas reviewed three watershed plains already completed (Chairles River, Shawsheein River and Mystic River) and developed a pirioiritizatioin schedule with built-iin flexibility pending unforeseen changes. Requested funding will be used to move forward with those prioritized areas., 'The Whipple Brook area is in currently under construction and desigin work is in progress in the Valleyfield area., A thorough evaluation Ihas beein completed in the Oxbow Constitution area with desigin now in progress., Loing-teirm beinefits of the pirogiraim include prevention of property daimage, reduction in liability and overall improvement to the Ihealth of Lexington's waterways., 24.Battle Gireen Master Nan - Phase 3 - $253,394 (CPA): The FY2020 request is for the third phase of a thiree phase Battle Green Master Plain implementation. Phases .1 and 2 Ihave beein funded with work scheduled for fall 20.18 and sparing 20.19., Funding for Phase 3 construction will be used to address site amenities and Ihistoirical landscaping. Previous Battle Green work included moinuirneint restoration and treatment. A study was conducted cin pathways, fending, parking, traffic, and pedestrian accessibility., 'The elements that exist in the Battle Green area ineed to be maintained, updated and restored in order to keep theim viable for cuirreint and future generations. 'The total cost of Phase 3 of the project is $570,438., In FY2020, $253,394 is being requested which will fund architectural services, landscaping, beinches and site amenities, Belfry improvements and moinuirneint work., 'The remaining $3.17,044 will be requested in FY202.1 and will include lights and the remaining pathway, moinuirneint and landscaping work., 25,.'Townwide Calvert Relpllaceiment - $390,000 (Free Cash): 'This request is part of ain ongoing pirogiraim to replace culverts that are at or ineair failure., Oiig culvert inspections continue to reveal a ineed for the replacement pirogiraim as mainy older culverts are failing. 'This pirogiraim is a companion effort with the ongoing Watershed Management Plain., Detailed desigin evaluation is complete for the Oxbow Constitution Road area and Ihas showin the ineed of culvert replacement or daylighting which will be funded with this request., 'The desigin work for Valleyfield Phase .1 is ineair completion. Of the funding requested, $250,000 is estimated for construction costs necessairy for culvert replacement, $65,000 is for design, permitting and bidding and the ireirnaindeir is for contingency. Piroactive replacement of townwide culverts prior to failure will allow for proper desigin considerations and funding while also miniii-nizing the impact to residents through unexpected road closures and flooding. 26,.'Townwide Signallization lim1piroveiments - $125,000 (Furse Cash): This is ain aininual request for funds to update traffic and pedestrian signals in Lexington. A siginal inventory and compliance study has beein completed. The study includes ADA compliance, condition assessiment, siginal turning, delays, and pirioiritizatioin recommendations. 'The desigin at the intersection of Massachusetts Avenue at Worthein Road is going into einviiroinimeintal permitting shortly and desigin is ineair completion. 'The project is expected to go out to bid in the winter with construction starting in 20.19., This funding request will be used for improvements at either intersection of Lowell Street at East Street or Lowell Street at North Stireet.The improvements will prevent equipment failure, improve traffic flow, decrease eineirgy consumption, and allow for proper accessibility., 27,.Fl ectri cai VehicIle Chaii Stations - $40,750 (Pairlking Meter Fund): This FY2020 funding request is for the purchase and installation of eight electric vehicle charging stations that will be place in municipal parking lots. The funding source for this request is the Parking Meter Fund. Future iFY2020 Town IManager's Preliminary Recommended IBudget & IFinancing IPlian January 28, 2019 XI-21 revenues generated from the use of these charging stations be deposited to the Parking Meter Fund for future parking related expenses or capital improvements. 28.1114unicilpall 'Tech nollogy lim1piroveiment Pirogiraim - $150,000 (Furse Cash):This FY2020 capital request is part of a multi-phase pirogiraim to eiri the 'Towin's network storage capabilities., Previous appropriations have funded the initial installation and subsequent expansion of server area network (SAN) equipment in the server irooirns at both the 'Towin Office Building and 20.1 Bedford Street., 'These appropriations also funded the purchase of inecessairy software to assist with file storage® airchiving and discovery., The FY2020 request will fund the replacement of ain eind.-of-life (EOL) storage are network (SAN) to einsuire compatibility with developing focus oin cloud based services. In addition to SAN ineeds® equipment will be purchased to assist with data tirainsfeir to Cloud services and Cloud backup and DR ineeds., Future year funding will be to continue to expaind the meet data storage capacity and data mainageirneint and expanding Backup capacity to match the file storage growth., 'The meed for the equipment is dirivein by rapidly growing data sets and unstructured files due to email airchiving requirements under State Public Records Laws., 'This capital will provide the ability to continue to support the 'Towin's application and storage ineeds., 29.Alp1pi ication Iiinentation - $150,000 (Fire Cash): This capital project is for large application migirations and i imp leirneintations., FY2020 funding will be used to investigate the future of'Towin email communications. A consultant will be utilized to analyze the 'Towins ineeds® provide recommendations oin the direction the 'Towin should take® assist with the development of documentation and dirafting a Statement of Work for the project., 'This funding will also support the migiration of select virtual servers to a cloud platform (e.g,, Azure or Amazon) and the desigin of a DR solution to include software and failoveir of the inew cloud Ihosted virtual server einviii-oiniment., 'This effort is to assist with the 'Towin technology footprint consolidation initiatives and to improve application resiliency. 30.1114etwoirlk Core Equilpiment Relp1laceiment - $480,000 (Fire Cash): The purpose of this multi-year capital funded project is to replace aging equipment or add inew equipment to the 'Towin's core voice and data network. During FY20.17 and FY20.18, the 'Towin completed network and cybeirsecuirity assessiments., 'Those assessiments provided targeted recommendations for changes in the network. The FY20.19 capital request was for the ireplaceirneirrt of the EOL core equipment, the 'Towin Hirewalls., The FY2020 capital request is for replacement of the EOL core network (hardware including EOL core switches and the addition of oine redundant core switch., In addition to the ireplaceirneirrt of existing hardware® this request covers the services for the network reprograirnirning® installation of the equipment and the addition of software to address network security moinitoiring and mainageirneint ineeds., 31,.Archives & Records Manageiment/Recoirds Conservation & Preservation - $20,000 (CPA): 'This is ain ongoing request to fund the conservation and preservation of Ihistoiric municipal documents and records and to make theim available oin the 'Towin's digital airchives., 'The FY2020 request will cover documents between the years of :1850-:19:10® including School Committee lis® Board of Registrars lis and Records of Overseers of the Poor, Significant progress has beein made in preserving Lexington's (historic documents but there ireirnaiins a continuing meed to preserve records firoim the early .1900s and make theim accessible. It is projected that this will be a yearly request for treatment/ digitization/imicirofiliming of records., 'The preservation and conservation of peirmaineint records for airchiving creates the basis for documenting Lexiingtoin's (history for the future., Other CIPA-Fundgd_Proects L_ FY2020 Town IManager's Preliminary Recommended IBudget & IFiinandng IPlian January 28® 2019 XI-22 32.Histoii Renovation & Adalptive Reuse of 9 Oalkland - $70,000 (CPA): Supportive Living® Inc. (SLI)® a inoin.-pirofit organization® provides appropriate® affordable and supportive housing for survivors of birain injuiry., In 2007, 'Towin Meeting approved $300,000 to help fund the renovation of 7 Oakland Street into .15 units of affordable housing for survivors of birain injuiry., In 2009® the 'Towin was awarded the Robert Kuehn Community Preservation Award for the adaptive ire-use of 7 Oakland Street® now referred to as the 'Douglas House., In 20.18, 'Towin Meeting approved $200,000 to help fund the renovations of 9 Oakland Street and adaptive ire-use of the structure. FY2020 funding seeks supplemental funding to complete the renovations of the building located at 9 Oakland Street., The eiri property; 7-9 Oakland Street® is located within the Battle Green Historic District and is listed oin the National Register of Historic Places., It was previously home to the Lexington Press and originally housed li Merriam & Company, Renovations will include ain additional commoin area for residents® additional meeting and office space for Douglas House staff and ain expansion of the Welliness Center, The total remaining project cost is $505,000; SLI plans to use $70,000 from the CPA in conjunction with foundation grairrts® private donations and contributions from SLIs Board of Directors., 33.11-exhalb Rehalbillitation Funding - $99,700 (CPA): The FY2020 funding request seeks funding to preserve, rehabilitate, and restore unit housing of .12 properties in Lexington some of which were acquired with CPA funds. Theire are currently 72 units of affordable housing in LexHAB's inventory. The "preservation of community housing is a permissible use of CPA funds. The "restoration" and "irehabilitation" of community housing is permitted only wheire the housing was originally acquires or created using CPA funds. Natural deterioration requires period preservation and rehabilitation. The work includes, kitchein and bath renovations as well as roof replacements. The proposed project is in accordance with Lexington's goals of contributing a seizable complement of affordable housing to keep the 'Towin's inventory at a minimum level of .10% of the total numbeir of residential units in 'Towin., �FY2020 Town IManager's Preliminary IRecornrnended IBudget & IFiialaa ding IPlian January 28® 2019 XI-23 Defer1red lPiroject INaime FY2020 FY2021 FY2022 FY2023 AaV Information Technology Phone Systems&Unified Communication $ --- $ 150,000 $ 120,000 $ 120,000 120,000 $ 510,000 Network Core Equipment Replacement 75,000 190,000 2.60,000 T 52.5,000 Municipal Technology Improvement Program $ --- 85,000 85,000 125,000 125,000 $ 420,000 Network Redundancy&Improvement Plan 330,000 2.2.0,000 100,000 T 650,000 Application Implementation $ --- 75,000 $ 75,000 150,000 $ 75,000 $ 375,000 Town Clerk Archives&Records Management/Records Conse vation 00 $ 80,000 Preservation I fee I see I fee I Mo ;9 go@ �O $ 80=000 Land Use,Health and Development Transportation Mitigation $ --- $ 100,000 100,000 100,000 100,000 $ 400,000 Parking Lot Consolidation and Repaving 105,000 1,500,000 1,605,000 Willard's Woods Site Improvements $ --- 597,114 $ 597,114 Daisy Wilson Meadow Restoration 2.2,42.5 2.2,42.5 West Farm Meadow Preservation $ --- 22,425 $ 22,425 Fire Ambulance Replacement $ $ 280,000 $ $ 290,000 $ 570,000 Replace 2004 Pumper $ $ $ $ 625,000 $ $ 625,000 Police Police Qut<loor(Iln<loor Firing flange-Hartwell Ave. $ --- $ �2.5,tYtYtY TEiD $ --- $ --- $ �2.5,tYtYtY Library Cary Library Children's Room Renovation $ 2,070,000 M m I DID Public Facilities Townwide Roofing Program $ 72010152 7 200934 75626693 $ 2,196,029 $ 10,033,808 School Building Envelopes and Systems Program $ $ 239,285 T 245,199 T 251,400 $ 257,684 $ 993,568 Municipal Building Envelopes and Systems $ $ 208,962 $ 214,186 $ 219,540 $ 245,486 $ 888,174 Building Flooding Program $ --- 125,000 $ 125,000 125,000 $ 125,000 $ 500,000 School Paving Program 12.5,000 T 12.5,000 12.5,000 $ 12.5,000 T 500,000 Public Facilities Bid Documents $ $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 672.,000 72.8,000 788,500 850,000 $ 3,038,500 Public Facilities Mechanical/Electrical System Replacements Lexington High School Design $ --- 1,82.5,000 1,82.5,000 LHS Short Term Capacity $ --- $ 150,000 $ --- $ --- 150,000 1 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing (Phan January 28® 2019 XI-24 Defer1red apt. lPiroject INaime FY2020 FY2021 FY2022 FY2023 Aall Public Works Battle Green Master Plan -Phase 3 $ 317,044 $ 317,044 DPW Equipment Replacement $ --- $ 1,232,500 $ 1,209,000 $ 1,407,000 1,357,000 $ 5,205,500 Street Improvements $ --- 7 2.,634,02.2. 7 2.,651,674 7 2.,669,767 $ 2,688,312. T 10,643,775 Storm Drainage Improvements and NPIDES compliance $ --- $ 385,000 T 385,000 T 385,000 7 385,000 T 1,540,000 Sanitary Sewer System Investigation and Improvements $ --- $ 1,000,000 $ 1,000,000 $ 1,000,000 7 1,000,000 T 4,000,000 Hydrant Replacement Program $ --- j 150,000 $ 150,000 $ 150,000 $ 150,000 $ 600,000 Pump Station Upgrades $ --- $ 602,000 T 52.0,000 T 50,000 $ --- T 1,172,000 Street Acceptance $ --- $ --- $ --- $ --- $ --- Comprehensive Watershed Stormwater Management Study $ $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 and Implementation Water Distribution System Improvements $ $ 2,530,000 $ 3,040,000 $ 2,200,000 $ 2,200,000 $ 9,970,000 Sidewalk Improvement $ --- j 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000 Townwide Culvert Replacement $ --- $ 390,000 T 390,000 T 390,000 7 390,000 T 1,560,000 Townwide Signalization Improvements $ --- $ 12.5,000 $ 12.5,000 $ 50,000 7 55,000 T 355,000 Municipal Parking Lot Improvements $ --- 40,000 480,000 52.0,000 Hartwell Avenue Compost Site Improvements $ --- 200,000 $ 200,000 Battle Green Streetscape Improvements $ --- $ 2.00,000 $ 3,000,000 $ --- $ --- $ 3,2.00,000 Public Parking Lot Improvement Program $ --- 100,000 $ 500,000 500,000 $ 1,100,000 Public Grounds Irrigation Improvements $ --- 2.00,000 $ 2.00,000 Recreation Pine Meadows Improvements $ --- 60,000 $ 60,000 Park and Playground Improvements $ --- $ 92,000 T 105,000 T 70,000 7 --- T 2.67,000 Park Improvements-Athletic Fields $ --- $ 360,000 $ 12.5,000 $ 190,000 7 195,000 T 870,000 Pine Meadows Equipment $ --- 7 80,000 70,000 $ 70,000 T 2.2.0,000 Park Improvements-Hard Court Resurfacing $ --- $ 85,000 T 65,000 T 1,590,000 7 --- T 1,740,000 Outdoor Pickleball Court Construction $ --- $ --- $ 100,000 $ --- T____ T_100,000 Cricket Field Construction $ --- 2.00,000 2.00,000 Community Center Campus Expansion $ --- $ --- T 2.50,000 T 2.10,000 72.2.,550,000 T 2.3,010,000 Pine Meadows Clubhouse Renovation $ --- $ 100,000 $ 750,000 $ --- 7 --- T 850,000 Recreation Software Upgrade $ --- 7 50,000 50,000 schools LPS nology Capital Request t;,872020 9,500 $ 5,852,620 �FY2020 Town IManager's Preliminary Recommended Fudge t & Financing (Phan January 28® 2019 XI-25 This Page Intentionally Left Blaink., 0 !1�9�'Aljjro lo 00 i / . ...�. ® APRI � d = « IYF 20Town Manager's Preliminary Recommended Budget & Financing Ban January 28, 2019 XI-26 " 30trta �'uc] a,ain hnpovetneiit Reqitesfs y Y 11g5,ed ry Altziicipal Pt-o rains 2000 500,0 ` 2012 oii,ii Alaiia er Pivli ina,i° T Recommetided Midget AVAIL'd9+'h � a ,.5,ro` °� Ttepwiutniamtml Rerrpmiesd. Rer+uann;unemdlmti�mn GENERAL FUYD Program De:caipd m 1lAblieFacilitie,x t"oimpem,adm"om Exgoensser. B,-ne£it;- Tom] Re,;'Ommmennded 'NMReeArmmLuided 261i2 Edar--atucnF.%,nlhtne School Pahnthn;ffMFfamte.ance I, 5 1d25,'Ifibi 5 S L,0'if7Cr0r 5 lli`r,ilr)G 2620-M ura mpal Faah tie %l uni.apal F"amutuerg it9aiuikea9,ance s $ 45.000 S S 45!000 5 45.000 2"67''0 Mummcmp,aV Facnlntex-. -Maimutain Mfammiripal Ssimnmvey Camera,, S 5 46.'106 S 46000 S 46 000 Toll Public Facilities 5 $ 196,6100 $ ;$ 196,6429 $ 196,000 5 - Pmulir WorL,, Coam,pemantlosn Expenses Benefit., Togal Recommended -Nail R'eco mumeuded 3200-Highway Guatrlmarl Iaia;plovemiemtir ?b.b12rs '$; _ S 20.005' $ .rL Jd;o 3200-Higrh way, v`nDW Operadiomu Cipt9iniz.tlOm Prc,;gramn 39.20s2 S 39,700' $ 39`.2420' 3300-Pubhzi Grounds Lamdscape Equpmaent S S 2^1,00, 'S S 2'_'.000 S _-1ZODO 3:00 P,.ilslrit G" oam3',s 3't°4 Hea,�2 Equipuieur.OVer-ator; 5 -4-L'6.F1 $ - 5 10.849 S 6L4.50 5 61 450 'Teta]Public Worhr 5 48.661' $ 81,200 $ 164849 $ 1.,12650 $ 1212,650 5 12®006 Fire, C"oampremsatio;m Expem>-;es Benefits To dal Reconmmencded, Not Rena mmenalead, 4230-Fu"P Supp i+wsiisou.=ENNIS Prmteckicbe Clmntlninf 5, - 5 3 n,'bflb 5 5 35 flfto, 5 85.QJIro Total Fire 5 5 S5,:090 $ 5, 6°,609 $ 85,000 .$ Ldlmamty C omipem:itiom Expeu„et Benefits TM-al. Recommended 'Not Recommended 5"130-2rosnt'ln oercitiee; r4]i9i,iairal 14 liouu wieek for Tomtln Sea ices S uJi,vall7 $ S' 29 S 2G.614L S 201.8 14 51314-Youth 4Se Gin^es t.&iitional.Sn ,titinte Hours, 5 14,000 S S 203 S 14 203 S 14.2103 ',;1`0 :!Etuea er,eaer; Additionnal PT il;duo t Page S w.6°ai7 S $ 141!, 5 5.538- S 9.538 Tooil Librai,y 8 44,:11'4 S - 6 641 S 44,855 S 35,617 ,$ 9,833 Flnuunsau Ser-nice- C oanpemT,adoa Em ense, Eeraefic, Total Recommended Not Recommended to 7'70 Se,imor SHerTi{cers aind C-omaminmxia2Fibapa°amn.A AdditornalHaws£ciMwuracip3l susamt 'S 9.373 5 15.464 S 24.5'32 S 24.537 Total Human Services 5 .93?3 $ $ 1.5,464 $ 254,,314" tis' 24,837 $ Lamin- ,.e,FlesvRh annul I7er-elepame�mt' C oim,pemaidlon Expeuuses Benefits To un] Recoenum,enaded Not Recommended, R,wnd»enntial Cir ound-a�at I"ator,.mrirxh-i Pees 7110-Euiiaudiun� Zouing 5 S. 57.600 5 5-1.60G R-ememr F1ectroimr.Bimld sig Plan Review Ta'm'e and7117-Eniti�dame�i''c.mn�uux $ - 5 13.50C 'S - S 13.500 5 13 500 inns"or4tstaa imm 71,10-q':onsP.,ibaloonD4ii,;i.on G_,ramsenJataonSe orrakSta1°FuigEidiancement,z it 8,697 $ - $ l26 $ 8.62;3 5 8523 7]rJO C o i,si-vatmm Dm,asicaax ACROSS Len mgtaan a orliume L'pda;ke S $ 5.000 'S - 5 5,000 S 9,010 7'00-Plau"a-mig TJi,,sinimn Online Enzaigemip.al Platfo ni.C onipse ansive Plasm $ 8000 :}, $ S 00C' $ E oo 731.10-E3onomuii.Devekpsnmenl Caemei:ol Fuucd Support aa$Vnufors Center Den ice-, S'r 7,45,624 $ - ,$ 76,544 S 165.468. 5 '3b"0011 'S 85.46.8 Total Land Use, a ud Development $ 157.321 $ 84,1901 $ 16,9,`09 $ 258,391 $ 1117,923 $;, 96,46S Town'ula,nnager"T ttffive C'onm,pelm atiom Expenae Benefids. Total. Recommended Not Recormunendeal F�21,)-Caip.Duection(4u ALuim. Cmm.ultasao SSen rec Genera:Lia]niLzr.v Imsuuamce '$ - $ 2.5;100 5 5 2 n.b0t2 S 25.000 To nlTo nMana;er'-.Ctffive 5 , 25,000 $ _ $ 2_„999 $ 251600 5 - 3uliccellaueoms Beard:mud C'ooxm¢mittee 5230-Mrac.Boands arc Comm. Fuiia,ea Panel $ 5 10,1420 $, 5 10,000 5 51.fiut2b To't:ulMiscellaneous Boa;n°ds ma,d C''onmunia"s 5 $ 10,0100 ,$ $ 16,11,90 -5 $ 16,94141 Imforinnntion Teclumokp- C oimp"mensatiom', Expreu^es Bemefit;;, To-tau] I7:ec'mmninended Not Recmonmmemiuded 86SI0-InforomatbomTei Paan-T"izieIT AdumuAnveAr^.raart Sa 23.000 'S 1,000 5 '+34 S 24-334 to 24.31:34 8600-Information Ter]nnmlmpr 5.rtemas and Appy cxtimmrs Admincm tr;atm: S 69po :$ 6,000 S 17._103 $ 91203 S q,.2rl3 Mas TaiformiationTechnolo , Part.-Tune La-;erfithe D,3t3 AUIIlr;q Int.MM 5 9.00£1 $ 1.1100 5 131, S 10,137, 5 Ii'137, 8600-Inf"cmeuiation Technolo,p" Nfart°rl id&e,:,D,3ta3bsae Recon k-M,rua,gevnee,t S $ ?C lfb 5 - S 20.000 S 20.,00 Total lnformation§erra"ce> 5 101,000 5 28,6£415 $ I'l7667 $' 146,66'7 S :54„464 $ 92,2193 TOTAL, C;ENERAL FL ND S 3FC,409 S 509,300 S 67,,,591 S 933.3919' S 71118 8'.91 S ::4,;09 FV2020 Town INanager's Preliminary Recommended IBudget & Financing IPlIan January 28, 2019 A-1 This PageIntentionally Left Ean% m0'4'�V «(� » �. . . . . °�> �! y 4V{ \ >AR Z ��� »^®~ tilts «���� «:S. © . � / « \ . («. � Glossary ABATEME111i - An Abatement is a reduction of a tax liability., The Board of Assessors giraints abatements for real estate and personal property taxes in cases wheire ain individual's assessed valuation is determined to be in excess of fair it airket value. ACCRUAL BASIS FOR ACCOU14TI14G - A imethod of accounting that recognizes revenue whein earirred® rather thain whein collected® and recognizes expenses whein incurred® rather thain whein paid., In Massachusetts, cities and towns it use this basis of accounting for the audited flinaincial statements of Enterprise funds. (Also see Modified Accrual Basis of Accounting). APPROPRI 'TI O1114 - An authorization girainted by the 'Towin Meeting to imake expenditures and to incuir obligations for specific purposes., Appropriations for any expenditure specify dollar amounts, funding sources, and a period of flime within which the funds imust be spent. Any funds inot expended within the specified flime (usually oine fiscal year) revert to the Unreserved Fund Balance, APPROPRIATED BUDGET - As used in fund summaries and department summaries within the budget document, irepiresents the cuirreint year budget as originally adopted by 'Towin Meeting. It does inot include prior year eincuimbirainces., ARTICLE - An article or iteim oin the 'Towin Wairraint. 'There are four stainclaird financial articles that appear in the Wairraint every year:: the Operating Budget Article" cin Article for"Supplementary Appropriations for the Cuirreint Fiscal Year" (the cuirreint fiscal year is the oine that was appropriated at the previous year's 'Towin Meeting)" cin Article for Prior Years' Unpaid Bills® and cin Article for supplementary appropriations for previously authorized capital improvement projects., "New" capital project requests and other special iteims generally appear as individual articles without a predetermined oirder, AR'TI CLE 'TRA14SFERS - Projects from previous yeah'Towin Meeting article appropriations occasionally have unexpended balances inot required once the project is complete. 'The unexpended balaince becomes available for futuire 'Towin Meeting appropriation. ASSESSED VALUA'TI O14 - The valuation of real estate or otheir property cleteirmined by the 'Towin Assessor for tax levying purposes., 'The Commonwealth certifies the values and imethodology in determining values every three years., ASSETS - Property, plaint and equipment owined by the 'Town., AUDIT - An examination of the town's financial systems, procedures, and data by a certified public accountant (independent auditor)® and a report oin the fairness of financial statements and oin local compliance with statues and regulations. The audit serves as a valuable management tool for evaluation of the fiscal performance of a community. BUDGETARY F4D BALA14CE (allso FREE CASH) - Remaining, unrestricted funds from operations of the previous fiscal year including unexpended free cash from the previous year® actual receipts in excess of ireveinue estimates showin oin the tax recapitulation sheet, and unspent amounts in budget line-iteims., Unpaid property taxes and ceirtain deficits reduce the amount that cairn be certified as free cash., 'The calculation of free cash is based oin the balaince sheet as of June 30® which is submitted by the Comptroller, Free cash is inot available for appropriation until certified by the Director of Accounts at the Department of Revenue. FY2020 Town IManager's IPreliiminary IRecommended IBudget & Financing IPlian January 28® 2019 B-1 B014D - A wirittein promise to pay a specified suim of imoiney .- called the face value oir principal amount .- at a specified date in the future® called the it atuirity dafe(s)® togetheir with periodic interest at a specified irate., 'The difference between notes, usually oine year oir two years in Ieirrgith® and a boind is that the latter ruins for a loingeir peiriod of flime., State statute and the Board of Selectmen establish the leingth of a boind repayment. B014D ANTICIPATION 140-TE (BAN or Note) - A teimpoirairy note issued for ino imoire thain oine oir two years. 'This is commonly used to defeir the initial pay down of debt oir to accommodate ireiimbuirseimeint for borrowed notes from a private source oir otheir governmental entity. BUDGET - A plain of flinaincial operation embodying ain estimate of proposed expenditures for a given peiriod with proposed irmeans of financing. Lexington's budget is a financial plain that is established for a single fiscal year that begins oin July .1 and einds oin June 30., BUDGET MESSAGE (Town Manageir'sTiransimittai Letteir) - The opening section of the budget that provides the Board of Selectmen, 'Towin lleeting I1ieirmbers® and the general public with a general suimimairy of the imost impoirtaint aspects of the budget® chainges from the current and previous fiscal years, and the recommendations of the 'Towin 11ainageir., CAPXTAL EYE IT - A irmajor® inoin.-irecuirriing expenditure involving laind acquisition, construction oir imajoir rehabilitation of a facility® oir purchase of equipment costing $25,000 oir imoire with a useful life of five years oir imoire., CAPXTAL IMPROVEME14T PROGRAM (CIP) - A financial planning and management tool that identifies public facility and equipment requirements, presents these requirements in oirdeir of priority® and schedules theim for funding and implementation. CEMETERY FU14D - See Special Revenue Fund. CHAPTER 90 - 11assachusetts General Laws Chapter 90® Section 34 authorizes the Commonwealth to allocate funds to municipalities through the Transportation Boind Issue for Ihiglhway construction, preservation and improvement projects that cireate oir extend the life of capital facilities., Routine mainteinaince operations such as pothole filling and sinow and ice removal acre not covered. 'The formula for determining the Chapter 90 level of funding is based oin a municipality's imiles of public ways® population and level of employment. lluinicipalities receive Chapter 90 funds oin pare-appiroved projects oin a ireiimbuirseimeint basis., CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for education and general governmental expenditures. 'The amount of state aid each community will receive is itemized in a financial statement printed oin cheirry coloired paper (thus the inaime). The amount of ireiimbuirseimeint is a function of the State budget., Towins usually receive notification in late suirnirner® subsequent to the beginning of the fiscal year, COMMUNITY PRESERVA-TI O14 ACT (CPA) .- A local acceptaince statute appiroved by Lexington voteirs in 2006, The purpose of the CPA is to fund open space® affordable housing, Ihistoiric preservation and recireation projects that imeet the eligibility ciriteiria of the Act., Funding for projects comes from ain aininual property tax surcharge of up to thiree percent® which is the percentage adopted in Lexington. The local surcharge is matched by State funds collected as paint of the deeds excise tax., 'The matching funds have rainged from .100% in 2006 to .17.,8% in 20.17., �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFiinanding IPlian January 28® 2019 B-2 COMMUNITY PRESERVATION COMMITTEE (CP ) - This iniine-imeimbeir appointed Committee reviews projects and deteirmines their eligibility under the CPA., Projects that are approved by the Committee are then recommended to 'Towin lleeting® which Ihas the final vote on appropriating funds for each project., 11eimbeirs of the CPC are appointed by the Board of Selectmen (3)® Planning Board, Conservation Commission, Recreation Committee, Housing Authority; Housing Partnership and Historical Commission. COMPETITIVE BIDDING PROCESS - The process following State law irequiiring that for purchases of $50,000 or imoire a 'Town it advertise, solicit and publicly open sealed bids from prospective vendors., After a review period® the 'Towin Ilainageir then awards a contract to the successful bidder, C014TI14UI14G BALA14CE ACCOUYS - At the end of a fiscal year® any unexpended balance in a continuing balance account carries forward to the next year as a type of reserve against future liabilities related to the account., 114assachusetts General Laws provides for a inumbeir of continuing balance accounts including those for:: workers compensation claims, property and liability uninsured losses® and unemployment compensation claims. A continuing balance account is also typically used to fund compensated absence liabilities® facility repair accounts and equipment replacement accounts., DEBT EXCLUS1014 - The amount of taxes assessed in excess of the Proposition 21/2 levy Himit for the payment of debt service costs® subject to a popular irefeireinduim., 'Two-thirds of the Selectmen and a imajoirity of citizens voting imust approve the exclusion., 'These funds are raised to retire the debt service for the project., 'They are not added to the tax levy Himit for the following fiscal year, DEBT SERVICE - Payment of interest and principal on an obligation iresultirrg from the issuance of bonds., DEPARTMENT - A division of the 'Towin that Ihas overall management iresponsibility for an operation or group of related operations within a functional area., DEPRECIATION - .1) Expiration in the service life of capital assets attributable to wear and tear® deterioration® and inadequacy of obsolescence., 2) That portion of the cost of a capital asset that is charged as an expense during a particular period., Depreciation is based on historic costs® not replacement value., EFFICIE14CY MEASURES - Indicate how well resources are being used., They include cost-per-unit and productivity indicators., ELF ME14T - The simallest unit of budgetary accountability; which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the 'Towin is iresponsible,, E14CUMBRA14CE - To eincuimbeir funds means to set aside or commit funds for a future expenditure., Encumbrances include obligations in the form of purchase orders® contracts or salary commitments, which are chargeable to an appropriation and for which a part of the appropriation is reserved., E14TERPRISE F4D - An account supported by user fees for a specific service that the 'Towin operates as a separate "business" (e.g,, Water® Sewer® Recreation). Enterprise funds do not depend on taxes for operating irevenue as user fee irevenue and expenses are balanced over the long irun., Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis., EXPE14DITURE - Decrease in net financial resources for the purpose of acquiring and providing goods and services., �FY2020 Town IManager's IPrelliminary IRecommended IBudget & IFinancing IPllan January 28® 2019 B-3 EXPE14SES - Outflows oir otheir using up of assets oir incuirring of liabilities during a period from delivering oir producing goods® rendering services oir carrying out otheir activities that constitute the entity's ongoing imajoir oir central operations. Expenses consist of the following objects of expeindituire:: Utilities® Supplies and I1iaterials® Contractual Services, and Equipment. F114ES & FORFEITURES - Revenue collected firom couirt firms® penalty charges for oveirdue taxes aloing with noin-ciriii-ninal flines acre included in this category. FREE CASH - see Budgetary Fund Balance, F4D BALA14CE - The excess of assets oveir liabilities., FUNDING SOURCE - The specifically identified funds allocated to it budget irequiireimeints/expeinses., GE14ERAL F4D - Revenues derived from the tax levy® state aid® local receipts and available funds are considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and Special Revenue Funds. GFOA - Government Finance Officers Association of the United States and Cainada. The GFOA is a professional organization of governmental finance officeirs., GRA14T - A contribution by oine government unit oir outside agency to ainotheir governmental unit., The contribution is usually imade for a specific purpose but is sometimes for general purposes. INVESTMENT 114COME - The 'Towin earns interest oin cash held in savings accounts and invested in shoirt-teirim securities. The investment goal is to einsuire that all funds are invested in slhoirt-tenrn® irisk.- averse investments. The 'Treasuireir is veiny irestricted as to the instruments in which investments cairn be imade., The amount of investment income is a function of the amount of funds invested and the interest irate., LIABILITY - Debt or other legal obligation which imust be paid® ireirrewed or refunded at some future date® but does not include eincuimbirainces., LOCAL RECEIPTS - A category of revenue sources including school department charges for services® investment income, flines and foirfeitures® building peirimits and excise taxes. These revenues are not considered paint of the Proposition 21/z Tax Levy., MODIFIED ACCRUAL BASIS FOR ACCOU14TI14G - A method of accounting that recognizes revenue whein it is actually received and recognizes expenditures whein a commitment is imade., In 11assaclhusetts® cities and towins imust use this basis for accounting for the general government. MOTOR VEHICLE EXCISE - All 114assachusetts vehicle owineirs who Ihave their vehicle(s) registered in the State of 114assachusetts pay ain aininual imotoir vehicle excise tax to the city oir towin in which they fireside. The Registry of Ilotoir Vehicles creates a listing of all vehicles registered in Lexington and the book value assigned to each vehicle., The 'Towin uses this information to bill all owineirs ain aininual tax equal to 2 1/2 percent or $25 for each $1,000 of the vehicle's value., MWRA .- 11assachusetts Water Resources Authority; firom which the 'Towin purchases water at a wholesale irate in the form of aininual assessiments to the Water and Wastewater (Seweir) departments. �FY2020 Town IManager's Preliminary IRecommended IBudget & IFinancing IPlian January 28® 2019 3-4 OPEB .- Other Post.-Eim p I oyimeint Beinefits refer to the 'Towin's requirement to provide Ihealth, dental and life insurance benefits to qualified retirees. Over the next 30 years, the 'Towin's OPEB liability is approximately $200 million., In irecent years, the 'Towin Ihas begun to fund an OPEBTrust Fund for the purpose of reducing the liability., OPERA'TI14G BUDGET - The portion of the budget that pertains to daily operations® which provide basic services for the fiscal year, The operating budget contains appropriations for such expenditures as personnel, supplies® utilities, materials, travel® and fuel and the proposed means of financing theim., OPERA'TI14G EXPFYI DITURE - An ongoing or irecuirrirrg cost of performing a function or providing a service. Operating expenditures include personal services® supplies and materials, utilities® contractual services, minoir equipment, and debt service., OPERA'TI14G OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax revenue growth by the State tax limitation law known as Proposition 21/2., 'The tax levy limit can be exceeded only if a imajoirity of iresidents voting approve an override., This suim is then added to the base levy for the next fiscal year and becomes a permanent addition to the tax levy limit., OTHER EXCISE (Hotell/Motell, Mealls and let Favell) - Lexington Ihotels and imotels charge an .1.1.,7% room tax to guests® which includes a 6% local option, Lexington irestauirants collect a 7.,0% sales tax® which includes a 0.,75% local option., A portion of the jet fuel tax collected at Hanscom airport is distributed to Lexington. 'These irevenues are collected by the Department of Revenue and distributed to the 'Towin of Lexington on a quarterly basis., (See page H-3 of the Revenue Section). OTHER FEES A14D CHARGES - Revenue is received from fees or charges by the Inspectional Services® Engineering and Planning Departments, and the Department of Public Works,, Also included in this category are collections from ambulance fees® municipal liens, and building irentals.,, OVERLAY - The amount reserved for funding property tax abatements and exemptions granted by the Board of Assessors., PARKI14G METER F4DS - Revenue from town parking imeteirs and parking lot permits are deposited into the Parking Fund, 'This fund Iholps offset the costs of Police Department personal services, parking lot mainteinaince costs® and Department of Public Works expenses directly related to parking lot mainteinaince., PFRF ORMA14CE MEASURES - Specific quantitative and qualitative imeasuires of work performed as an objective of the department. Performance lyleasuireirneint Systems are generally comprised of the following iindicatoirs:: workload irneasures® efficiency imeasuires and outcome imeasuires., PFRS 014AL SERVICES - A line on the prograirn® subprogram and element sheets which refers to the total of the following objects of expeindituire:: Wages, Overtime, and Other Compensation. PROGRAM - A group of related activities performed by one or imoire organizational units for the purpose of accomplishing a function for which the 'Towin is iresporrsible.,, PROPOSITT O14 21/2 - A fax limitation it easuire passed by lylassachusetts voters in .1980 which limits the growth of the total property tax levy to 2.,5% per year, In other words® the total ireverrue allowed to be raised through real estate and personal property taxes cannot increase by imoire than 2.,5% from one fiscal year to the next., New construction values are in addition to this limit., 'Two provisions within Proposition 21/2 allow the citizens of a community by popular vote to authorize the 'Towin to raise taxes above the tax levy Iiimit:: an olpeirating oveirride or a colt excIlan sion., (See page B-9 of Appendix B for an Override History.,) �FY2020 Town IManager's IPrelliminary (Recommended IBudget & IFinancing IPllan January 28® 2019 B-5 RECREAUON FEES - Useirs of'Towin recreational facilities and teaims participating in 'Towin sponsored sports pay fees for these services. Revenue collected from these fees coveirs the costs of imaintaining facilities, providing coaches and referees, and irecireation pirogiraim management, as well as some Recreation irelated capital improvements. 'These irecireation pirogiraims acre imainaged through a Recreation Enterprise Fund. RESERVE F4D - An amount set aside annually within the budget of a city oir towin to provide a funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (oir Appropriation) Committee cairn authorize tirainsfeirs from this fund. RUAINED F1414GS - The equity account reflecting the accumulated earnings of the einteirpirise funds. REVE14UE - Budgetary resources. 'The vairious revenues the 'Towin receives acre listed in the Revenue Summary in the Budget Overview section. MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) - A pirogiraim of the Commonwealth of Massachusetts for the purpose of assisting municipalities in the reconstruction and ireinewal of its public schools., SCHOOL REVE14UE - Revenue received by Lexington Public Schools from athletic fees, as well as applicable bus transportation fees., FY ;I MANAGEMENT'TEAM - A giroup of top imainageirs including department Iheads from eleven departments and the 'Towin Manager's Office., SEWER & WATER CHARGES - The 'Towin operates Water and Sewer Enterprise Funds to imainage these municipal operations. Useirs of seweir and wateir services provided by the 'Towin pay charges depending upoin imeteired usage., Revenue received from charges for seweir and wateir services is used to fully support the costs of utility operations, such as Massachusetts Water Resources Authority (114WRA) assessiments, debt service obligations, personal service costs, and capital projects. Charges for services acre based oin a thiree-Heir block irate structure corresponding to usage., Charges irise as usage increases. The 'Towin pays the 11RA assessiments to supply wateir and dispose of'Towin sewage., SPECIAL REVE14UE F4D - A group of accounts that are funded by revenues from otheir sources such as the Parking, Cemetery, and Public Education Government (PEG) Access Funds. STABILIZATION FU14D - Massachusetts General Law CK40, Sec., 5E, allows a municipality to appropriate in any year ain amount inot exceeding tein percent of the amount iraised in the preceding fiscal yeah® the aggiregate amount in the fund shall inot exceed tein percent of the equalized valuation of the municipality. 'The treasuireir shall be custodian of the fund and imay invest the proceeds legally® any interest earned shall reimain with the fund. Money from the Stabilization Fund imay be appropriated for any lawful purpose by two-thirds vote of'Towin Meeting. In addition to the General Stabilization Fund, the towin Ihas stabilization funds for specific purposes, including the Transportation Demand Management Fund, 'Traffic Mitigation Fund, Special Education Fund, and the Capital Projects Fund. �FY2020 Town IManager's IPreliiminary IRecommended IBudget & IFinancing IPlian January 28, 2019 B-6 'TAX LEVY - The total amount to be iraised through ireal estate and personal piropeirty taxes. Lexington piropeirty owineirs pay taxes to the 'Towin based oin the assessed value of their ireal aind/oir personal property. Each year the Board of Selectmen conducts a tax classification hearing to cleteirimine a tax irate., The 'Towin Assessor imakes adjustments to ireal estate values in oirdeir to properly ireflect fair it airket value., In addition to ireal estate® businesses imay also pay a personal property tax (set at the commercial irate) based oin the value of their professional equipment, furniture and fixtures. 'The amount of taxes a piropeirty owineir pays is determined by imultiplying the applicable tax irate by the valuation. For example, if the tax irate is $10 and a property's assessed value is $100,000, the property owineir will pay $10 flimes .100 ($100,000/1,000), oar $1,000. 'Tax levy revenues acre the lairgest source of funding for the 'Towin., 'TAX LEVY LIMIT - The maxiii-nuirn amount that cairn be iraised by a municipality within Proposition 21/2., 'TAX RATE - The amount of tax levied for each $1,000 of assessed valuation. USER FEES - Fees paid for direct ireceipt of a public service by the useir oar beineficiairy of the service. FY2020 Town IManager's Preliminary (Recommended IBudget & Financing IPlian January 28® 2019 B-7 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve 2019 F ee Schedule for Recreation/Community Programs (15 min.) PRESENTER: ITEM NUMBER: Melissa Battite, Director of Recreation and Community Programs 1.5 SUMMARY- A vote is requestedfi)r this agenda item. Ms. Battite will present the proposed Recreation fees for calendar year 2019. This fee schedule has been approved by the Recreation Committee. SUGGESTED MOTION: Move to adopt the 2019 recreation fee schedule as proposed. FOLLOW-UP: Recreation staff will implement new fee schedule. DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 8:00 P,m4 ATTACHMENTS: I)escription Type rni m� 46;5-11IN s E'a \_. LexingLon RECREATION&COMMUNITY �R04y FIAM S MEMORANDUM TO: Jim Malloy, °Townan r FROM: Melissa Batite, Direct r ATE: January 22, 2019 SUBJECT: 2019 Proposed Fee Increases Each year the Recreation and Community Programs department reviews the fees associate with programs and services. Increased expenses associated with the programs and services such as supplies and equipment and wages are considered as well as a market analysis for like services in the area/industry as part of the review and recommendation. Staff presented the 2019 proposed fee increases. Please see the motion by the Recreation Committee by a vote of 5-0 during the January 16, 2019 meeting: "The Recreation Committees moves to approve the proposed 2019 fee schedule as outlined." Attached to this memo is a description of the proposed 2019 fes increases. Here is an overview of the recommendations made: • Increase AM/PM AM/PMDrop-In Gym Daily Admission for Resident$5.00 and Non-Resident $6.00 • Increase Co-Ed Softball fee to$500.00 per team. • Increase Summer Youth Basketball League to$65.00 per person. • Increase Youth Swim Lessons to $50.00 per session. • Increase Aquatic Non-Resident Family, Individual and Resident Family, Individual Swim Passes by 5% (rounded to the nearest ): 0 on-Resident Family: $395.00 0 on-Resident Individual: $160.0 o Resident Family: $240.00 o Resident Individual: $80.00 If enrollment remains the same as where it is in 2018,the proposed fee increases would generate approximately$20,382 in additional revenue. Please feel free to speak with me if you have any questions. Cc: Rick DeAngelis, Chair®Recreation Committee Fee,,Proposals for 2019 ® ADULT PROGRAMS (+$2,652) Daily Admission Increase fee for Drop in Gyrn by$2 for Residents and$1 for Non-Residents. Making it the same as our Reservoir drop in fees. $S Resident/$6 Non-Resident Non-Resident ' y ivi l wi asses (+ • Increase Non-Resident Family Passes 5% ($395.00) • Increase Non-Resident Individual Passes 5%($160.00) Resident Farnily& IndividualSwim asses L+$7,500) • Increase Resident Family Passes 5% ($240.00) • Increase Resident Individual Passes 5%($80.00) Swim s s (+ ) • Increase fee for youth swim lessons by$5.00 ($50.00) 3. LEAGUES (+$1,230) o a e(+$750) • Increase Co-Ed Softball Team Fee by 50($500/team) Summer t Basketball a(+ ) Increase Summer Youth Basketball League by$5.00($65.00) OTHER • Continue to charge a$10 fee to transfer from one activity to another or one week to another(we have this "policy"but have been very flexible with it), • Turning the tennis lightso on weekends when there are no reservations would save some money in electrical costs, If the lights are not on and people are told why,they might make reservations for the lighted courts. This would generate income. t iLexington Recreation & Community Programs Fee Schedule Pro ram AreaSpecific Pro ram 2015 2016 2017 2018 2019 Aquatics Non-Resident family Pass $375.00 $375.00 $375.00 $375.00 $395.00 Non-Resident Individual Pass $150,00 $150.00 $150.00 $150.00 $190.00 Resident Family mass $225,00 $225.00 $225.00 $225.00 $245.00 Resident IndividuaE Swire Pass $75.00 $75.00 $75.00 $75.00 $95.00 Resident Senior Pass $50.00 $50.00 $50.00 $50.00 $50.00 Beklacement Pass $25.00 $25.00 $25.00 $5.00 $5.00 Daily admission Youth/Adult $5.00 $5.00 $5.00 $5.00 $5.00 Non-resident Dail -Old Res $6.00 $6.00 $6.00 $6.00 $6.00 Swim Lesson Youth $40.00 $40.00 $40.00 $45.00 $50.00 Swire Lessors Adult $45.00 $45.00 $45.00 $50.00 $50,00 fe els Youth Lessons $35-MO $35-$80 $35-$90 $35-$805$3 -$30 Adult Lessons $65.00 $65.00 $65.00 $65.00 $85.00 Tennis ID Cards-Adult $60.00 $60.00 $60.00 $70.00 $70.00 Tennis ID Cards-Senior $45.00 $45.00 $45.00 $50.00 $50.00 Tennis ID Cards-Non Resident $100.00 $100.00 $100.00 $100.00 $100.00 Reservations-hr/w/ID free free free free free Reservations-hr/w/ID-lights $10.00 $10.00 $10.00 $10.00 $10.00 Reservations-hr/no ID $10.00 $10.00 $10.00 $10.00 $10.00 Reservations-hr/no!D-Il hts $20.00 $20.00 $20.00 1 $20,00 $20.00 Summer Cams Discover the Fun $205-$230 $205-$230 $205 $230 $215-$2401 $215-$240 Tedd Hear- er week $95-$125 $95-$12S $95-$125 $95-$1251 $95-$125 Minuteman S orfs Clini $100®$170 $100-$170 $100-$170 $110-$170 $110-$170 Adult Resident Annual Gym/FFI Pass $95,00 $95.00 $95.00 $105.00 $105.00 NR Annual G m/FH Pass $115.00 $115.00 $115.00 $125,00 $125.00 Resident Evening FH Pass $60.00 $60.00 $60.00 $65.00 $65.00 Non Resident Evening FH Pa $95.00 $65.00 $95.00 $90.00 $90,00 ®ally admission Res/NR $3.00-$5.00 $3.00-$5.00 $3,00-$5.00 $3.00-$5.00 $5.00-$6.00 Adult Leagues Co-Ed Softball $450.00 $450.00 7T�p50.00 $500.00Fall Flag Football $90-$90 $90-$90 $ $100 $90-$100 Winter Youth Basketball Clinic $95-$105 $95-$105 $95-$1 $100-$110 $100-$110 Winter In-Town Basketball League $155-$165 $155-$165 $155-$165 $160-$170 $160-$170 Winter High School Basketball L.ea u $130-$140 $130-$140 $130-$140 $135-$145 $135-$145 Summer Youth Basketball League n/a $60.00 $60.00 $60.00 65.00 Pine ea s* Res.Golf ID Card 2wk tee time $10.00 $10.00 $10.00 $10.00 $10,00 Resident 9 holes M-F $19.00 $19.00 $19.00 $20.00 $20.00 Resident 9 holes senior M-TH<3 $16.00 $16.00 $16.00 $17.00 $17.00 Resident 9 holes Weekend $21.00 $21.00 $21.00 $22.00 $22.00 Non res M-F $22.00 $22.00 $22.00 $22.00 $22.00 Non res Senior -Th before 3 $19.00 $16.00 $19.00 $13.00 $16.00 Non res Weekend $24.00 $24.00 $24.00 $24.00 $24.00 Golf Cart Rental 9 holes $19.00 $19.00 $16.00 $20.00 $20.00 Community Center Resident n/a Free Freel Free Free Non-Resident Senior 60+ n/a $12.00 $12.00 $12.00 $12.00 Non-R®sident Youth under 19 n/a $25.00 $25.00 $25.00 $25.00 Non-Resident Adult 19-59 n/a $50.00 $50.00 $50.00 $50.00 Non-Resident EEM1 n/a $125.00 $125.00 $125.00 $125.00 Non-Resident Adult work in Lex We $25.00 $25.00 $25.00 $25.00 Non-Resident Daily Guest Fee I n/a Free Free $5.00 $5.00 Replacement Card n/a $5.00 $5.00 $5.00 $5.00 Fl�td I� rrrttt� see attached fee schedule Bellfield Permits-In 2003 the Recreation Department instituted e"Tier Syste With permission from the Director of Recreation,NB Golf will be allowed to offer periodic"specials" during slo Approved by the Recreation Committee on 11115117. Lexington Recreation % r ograms Fee Sc g ; Taw 1:��i Grooms Fee Program Area 2015 2016 2017 2018 2019 Res.Golf IOCard 2wktee time $10.00 $10,00 $10.00 $10.00 $10.00 Resident 9 holes M-F $19.00 $19.00 $19,00 $20.00 $20.00 Resident 9 holes senior M-TH<3 $16.00 $16.00 $16.00 $17.00 $17.00 Resident 9 holes Weekend $21.00 $21.00 $21,00 $22.00 $22.00 Non res -F $22.00 $22.00 $22.00 $22.00 $22.00 Non res Senior M-Th before 3 $16.00 $16.00 $18.00 $16.00 $16.00 Non res Weekend $24.00 $24.00 $24.00 $24.00 $24.00 Golf Carts Golf Cart Rental 9 holes $16.00 $15.00 $18.00 $20.00 $20.00 Golf Cart Rental(9)Over age 73 sin le rider $11.00 $11.00 $11.00 $11.00 $11.00 Discount Cards-Monday-Thursday before 3:00 loyal pry yarn-pi$198.00 9 an Discount Card Resident $19 $171,001.00 $171®00 $171M $171.00 Discount Card Resident JrlSr $16 ____1144.00 $1144M $11".00 $144.00 $144.00 Discount Card Non-Resident $22 $198,00 $199,00 N/A N/A Discount Card Non-Resident Jr/Sr $16 $162.00 $162,00 $162,00 N/A N/A Re la Program Monday-Thursday 11:00-3:00 GreensEF.. EEEEEE] E$10.00 $10.00 $10.00 $11.00 $11.00 Golf Ca $10.00 $10.00 $10.00 $11.00 $11.00 Other Famil Golf $11.00 $11.00 $11.00 $11.00 $11.00 Senior Lea ue...COA..,. ResidentlNon-Resident $16.Q01$i8.00 $16.00/$18.00 $16.00/$18.00 $16.00/$18.00 $16.001$18.00 Re utar Lee ues $22.00 $22.00 $22.00 $22,00 $22,00 c CD CD 4: CD en > CL CY)l r_ = 0Ca �j ® � 0 0 E r CNJa� � "� °� .� ca CL o � CD ra 0 L .o m? E J Y a 0 w Q a) CL E a M � 0 � to 0 C: a CdS 0 o aco o u rA 0 ° as ° w ® mo u �o I a) c ry ear CL 0 � CL ram ® 2 ami °� � + CL aj •� , � � •oa •ea .� •�n .� � (U 0 C`f ® C`V 0.2'� u N ® 2 '0 QD to 0 ° -0 a Qd w1 = � � 0 d eaq + :3 u :3u n 0 u L3c _ > ca LT. KU K u ID era ° - u u r- _ R as 5 C3 a a � 1 uCL :Ll CL 15 u "W ba C � � CL Mb4 60 to 00 CD Z fA VIS ftI EcAn 'ally AI zft! 0CU > tn ® rfl E dJ E P > to as Rr c � 0 � as o cs9 QJ ) 0 w "L bo {d +1 46 0 e� a X0 .o u 3 � u' � CL m E 3 ncy) cu CL 0 U 77 c CL 0 LO ® .5 CU0 a ® CRS a ga > o a as ar azs c '0 - co 0 � (e LL E E-—u 0 m �_ t to .� C� ® ® "2 ® G3 cin E > C3 at ° ¢°in ,� o u e� > U� � a 0 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Annual 'Fawn Meeting Discussion(10 min.) ITEM PRESENTER: NUMBER: 1,6 SUMMARY- A draft warrant will be presented for your review. The warrant will be signed at the February 4, 2019 Selectmen's Meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 8:15 p.m. ATTACHMENTS: I)escription Type D 'M19DrM! Wmmm 1k'ido1p\'Nwfm) WARRANT 2019 ANNUAI,TOWN MEETING *Detailed infiorniation on these Town Meeting Warrant Articles can be Found at http://www.lexingtoni-na.gOV/bLidget Wifi is available in Battin Hall TABLE OF CONTENTS CA1,ENDAR(inside front cover) BOARD OF SE1,ECTMEN'S MESSAGE ART'IC'LE 2 NC)T'IL'E OF EIEC'TION EIEC T'ION OF DEPUTY MODERATOR AND REPORT'S OF TOWN BOARDS, A RT'ICL,E 2 OFFICERS AND COMMIT'TEES ART'ICL,E 3 APPOINTMENT'S T'O CARY L,ECT'URE SERIES FINANCIAL,ART'ICLES REDUCE COMMUNITY PRESERVATJON ACT'(CPA) SURTAX RATE FROM 3%to t% A RT'ICL,E 4 PURSUANT'T'O G.I.. c. 44B, § t6 (Citizen Article) .4. ART'ICL,E 5 ESTABLISH QUALHICATJONS FOR TAX DEFERRALS .4. APPROPRIATE FOR CREMATJON FACIL,ITY ATWESTYIEW CEMETERY(Citizen ART'ICL,E 6 Article) .4. APPROPRIATE FUNDS FOR TTIE CREATJON OF A L,EXINGT'ON ECONOMIC ART'ICL,E 7 DEVEL,OPMENT'STRATEGY(Citizen Article) .5. ART'ICL,E 8 FUNDING FOR SUSTAINABIL,ITY ACTJONS (Citizen Article) .5. ART'ICL,E 9 SUSTAINABILITY DIRECT'OR(Citizen Article) .5. ART'ICL,E tO APPROPRIATET'O POST EMPI,OYMENT'INSURANCE L,IABIL,IT'Y FUND A RT'IC L,E I I APPROPRIATE FY2020 OPERAT'ING BUDGET' 6 ART'ICL,E t2 APPROPRIATE FY2020 ENTERPRISE FUNDS BUDGET'S 6 ART'ICL,E t3 ESTABLISH ANIS CONT'INUEDEPAIZ'f'MENTAL,REVOLVING FUNDS APPROPRIATE TTIE FY2020 COMMUNITY PRESERVATJON COMMIT'TEE 7 ART'ICL,E t4 OPERAT'ING BUDGET'AND CPA PROJECT'S ART'ICL,E IS APPROPRIATE FOR RI CREATJON CAPITAL,PROJECT'S ART'ICL,E t6 APPROPRIATE FOR MUNICIPAL,CAPITAL,PROJECT'S AND EQUIPMENT ART'ICL,E t7 APPROPRIATE FOR WATER SYSTEM IMPROVEMENT'S 9 ART'ICL,E IS APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENT'S 9 ART'ICL,E t9 APPROPRIATE FOR SCHOOL,CAPITA L,PROJECT'S ANIS EQUIPMENT' .1.0 ART'ICL,E 20 APPROPRIATE FOR PUBL,IC FAC'ILIT'IES CAPITAL,PROJECT'S 10 A RT'IC L,E 2I RESCIND PRIOR BORROWING AUTTIORLZATJONS 10 ESTABLISH,DISSOLYE A` APPROPRIATE T'O A` FROM SPECIFIED A RT'ICL,E 22 STABIL,IZATJON FUNDS .1.0 ART'ICL,E 23 APPROPRIATE T'O GENERAL,STABIL,IZAT'ION FUND JJ A RT'ICL,E 24 APPROPRIATE FROM DEBT'SERVICE STABIL,IZATJON FUND JJ ART'ICL,E 25 APPROPRIATE FOR PRIOR YEARS'IJ]` BIL,L,S JJ ART'ICL,E 26 AMEND FY20 19 OPERAT'ING, ENTERPRISE A` CPA BUDGET'S .1.1 ART'ICL,E 27 APPROPRIATE FOR AUTTIORIZED CAPITA L,IMPROVEMENT'S .1.2 GENERA 1,ARTIC;L,ES ART'ICL,E 28 CONFIRM STREET'ACCEPTANCE AND T'ITT,E (Portion of Pelham Road) .1.2 ART'ICL,E 29 CIVIL,SERVICE WITTIDRAWA L, .1.2 ART'ICL,E 30 AMEND TOWN BYLAW-REDUCE/BAN PO1,YST'YRENE MATERLAI,S (Citizen Article) J.2 AMEND TOWN BYLAW T'O REDUCE/BAN SINGLE-USE PLASTJC BEVERAGE ART'ICL,E 3I STRAWS AND STIRRERS (Citizen Article) .13 ADDITJON OF CAPITA L,EXPENDIT'URES COMMITTEE T'O TTIE REPRESENTAT'IVE ART'ICL,E 32 TOWN MEETING AND SEL,ECTMEN-T'OWN MANAGER GER ACT' 13 ART'ICL,E 33 CHANGE "SELECTMEN" T'O "SELECT'BOARD" l 3 ART'ICL,E 34 CHANGE "SELECTMEN" T'O "SEL,ECT'BOARD"-GENER.AL,BYLAW JA ART'ICL,E 35 AMEND ART'IC'LE III OF CHAPTER I t8 (Citizen Article) 'I"4 IMPLEMENT'AN OUT'COMES-BASED APPROACH T'O T'OWN BUILDING PROJECT'S ART'ICL,E 36 (Citizen Article) .1.4 ZONING ARTYLES ART'ICL,E 37 CHANGE "SELECTMEN" T'O "SEL,ECT'BOARD"-ZONING BYLAW JA AMEND ZONING BYLAW AND ZONING MAP, 186 BEDFORD STREET(Owner ART'ICL,E 38 Petition) .1.5 ART'ICL,E 39 AMEND ZONING BYLAW-LIMITED SITE PLAN REVIEW (CIT'IZEN ART'ICL,E) .1.5 LIST OF TOWN MEET'ING MEMBERS TOWN FINANCE TERMINOLOGY WARRANT 2019 ANNUAL TOWN MEETING Commonwealth of Massachusetts Middlesex, ss. To either of the Constables or Town Clerk of the Town of I,exington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of L,exington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town. PRECINCTONE, SCHOOL,ADMINISTRATION BUIL,DING-, PRECINCTTWO, BOWMAN SCHOOL, PRECINCTTHREE, L,EXINGTON COMMUNITY CENTER-, PRECINCTFOUR, CARY MEMORIAL, BUIL,DING-, PRECINCTFIVE, SCHOOL,ADMINISTRATION BUIL,DING, PRECINCTSIX, CARY MEMORIAL,BUIL,DING-, PRECINCTSEVEN, ESTABROOK SCHOOL,-, PRECINCTEIGHT, SAMUEL, HAI L,EY PPBL IC' SERVICES BUIL,DING-, PRECINCTNINE, KEILTY HALT., ST. BRIGID'S CHURCH: On Monday,the Fourth Day of March 2019 From 7:00 a.m. to 8:00 p.m., then and there to act on the following article: ART ICI,E I NOTICE OF ELECT ION Two Selectmen for a term of three years, One Selectman for a term of one year, One Moderator for a term of one year, Two members of the School Committee-, for a term of three years. One member of the Planning Board for a term of three years, One member of the L,exington Housing Authority for a term of five years. Nine Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for terms of three years-, the one receiving the next highest number of votes to fill an unexpired term ending in March 2021, the next highest number of votes to fill an unexpired term ending in March 2020, Seven Town Meeting Members in Precinct Two, the seven receiving the highest number of votes to serve for terms of three years, Seven Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for terms of three years, Seven Town Meeting Members in Precinct Four the seven receiving the highest number of votes to serve for terms of three years, Seven Town Meeting Members in Precinct Five, the seven receiving the highest number of votes to serve for terms of three years, Seven Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for terms of three years, Seven Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve for terms of three years Nine Town Meeting Members in Precinct Eight, the seven receiving the highest number of votes to serve for terms of three years-, the two receiving the next highest number of votes to fill unexpired terms ending in March 2020, Eight Town Meeting Members in Precinct Nine, the seven receiving the highest number of votes to serve for terms of three years-, the next highest number of votes to fill an unexpired term ending in March 2020. You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial Building, t605 Massachusetts Avenue, in said Town on Monday, the twenty-fifth day of March, 2009 at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 2 ELECTION OF DEP[JTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator-, receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in relation thereto. (Inserted by the Board of'Selectmen) DESCRIPTION: This Article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington. ARTICLE 3 APPOINTMENTS TO CARR LECTURE SERIES To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham and Susanna E. Cary-, or act in any other manner in relation thereto. (Inserted by the Board of'Selectmen) DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by the Moderator. FINANCIAL ARTICLES ARTICLE 4 REDUCE COMMUNITY PRESERVATION ACT(CPA) SURTAX RATE FROM 3'yo to I'vo PURSUANT TO G.L. c. 4413, § 16 (Citizen Article) To see if the Town will vote to change the current CPA surtax net from 3% down to I %, or act in any other manner in relation thereto. (Inserted by Bridger Mc(;aw and 9 or more registered mlers) FUNDS REQUESTED: None. DESCRIPTION: This article seeks to reduce the CPA surtax net to provide tax relief to Lexington residents. In addition, special considerations must be given to covering debt for previous CPA.-funded projects, maintenance of historic properties, and future conservation land purchases. ARTICLE 5 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS To see if the Town will vote to ad'just the current eligibility limits for property tax deferrals under Clause 41A of Section 5 of Chapter 59 of the Massachusetts General Laws as authorized by Chapter 190 of the Acts of 2008-, or act in any other manner in relation thereto. (Inserted by the Board cif Selectmen) DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the Board of Selectmen, to make adjust eats to the current deferral eligibility limits. ARTICLE 6 APPROPRIATE FOR CREMATION FACILITY AT WESTVIEW CEMETERY (Citizen Article) To see if the Town will vote to raise and appropriate a sum of money for design,engineering and architectural services including site work, value engineering, and cost estimating to construct a new Cremation Facility at the Westview Cemetery and for the payment of all other costs incidental or related thereto-, determine whether the money will be provided by the tax levy,by transfer from other available: funds,by borrowing,or by any combination of these methods, or act in any other manner in relation thereto. (Inserted by Dinesh Patel and 9 or more registered wters) FUNDS REQUESTED: unknown a press time DESCRIPTION: These funds will permit the design and construction work of a new crematorium at the Westview Cemetery. ARTICLE 7 APPROPRIATE FUNDS FOR THE CREATION OF A LEXINGTON ECONOMIC DEVELOPMENT STRATEGY(Citizen Article) To see if the Town will vote to appropriate a sum of money to fund the cost of developing an Economic Development Strategy report to be prepared by the Economic Development Office, said report to be submitted to the Town Manager and Selectmen and published on the Town Website within 6 months of passage of this article-, or act in any other manner in relation thereto. (Inserted by Bridger Mc(;aw and 9 or more registered wters) FUNDS REQUESTED: $100,000 DESCRIPTION:The funds requested under this article will go to the development of a holistic Economic Development Strategy that will provide recommendations for changes to zoning, permitting, design guidelines, marketing, outreach, and development mitigation. ARTICLE 8 FUNDING FOR SUSTAINABILITY ACTIONS (Citizen Article) To see if the Town would vote to Amend Chapter I1() of the Code of the Town of Lexington to establish a revolving fund or other similar mechanism, which would hold revenue, grants, or net savings generated by Sustainable Action Plan programs to fund additional programs proposed under the Sustainability Action Plan and approved by the Board of Selectmen-, or act in any other manner in relation thereto. . (Inserted by Ricki Pappo and 9 or more registered wters) DESCRIPTION: This article seeks to establish a revolving fund, or some other mechanism, from the earnings of projects promoted through the Sustainable Action Plan for the Town to invest in future actions proposed under the Sustainable Action Plan. ARTICLE 9 SUSTAINABILITY DIRECTOR(Citizen Article) To see if the Town will vote to raise an appropriate sum of money for the purpose of hiring a Sustainability Director whose explicit responsibility will be, in collaboration with Sustainable Lexington, to oversee the implementation and effective management of the recommended actions in the Sustainable Action Plan, and the Net Zero Emissions Roadmap-, or act in any other manner in relation thereto. (Inserted by Ricki Pappo and 9 or more registered wters) DESCRIPTION: The funds requested under this article will go to the salary and benefits for a Sustainability Director, whose duties will include recommending, developing, monitoring, and securing grants for programs designed to enhance Lexington's long term sustainability and resilience in response to increasingly urgent environmental, resource, and energy challenges. ARTICLE 10 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance Liability Fund, as established by Chapter 317 of the Acts of 2002, determine whether the money shall be provided by the tax levy,by transfer from available funds, including enterprise funds, or by any combination of these methods-, or act in any other manner in relation thereto. (Inserted by the Board of'Selectmen) FUNDS REQUESTED: $1,885,486 DESCRIPTION: This Article will allow the Town to continue to fund its liability for post- employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required to disclose this liability. The Town has special legislation establishing a trust fund for this purpose. This special legislation was approved in 2002. ARTICLE 11 APPROPRIATE FY2020 OPERATING BUDGET To see if the Town will vote to make appropriations for expenditures by departments,officers,boards and committees of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer from available funds,by transfer from enterprise funds, or by any combination of these methods, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: See the most recent version of the FY2020 budget proposals posted at DESCRIPTION: This Article requests funds for the; FY2020 (July t, 20 t9 - .lune 30, 2020) operating budget. The operating budget includes the school and municipal budgets. The operating budget includes requests for funds to provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining negotiations. The budget also includes certain shared expenses. ARTICLE 12 APPROPRIATE FY2020 ENTERPRISE FUNDS BUDGETS To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater Divisions and the Department of Recreation and Community Programs-,determine whether the:money shall be provided by the estimated income to be derived in FY2020 from the operations of the related enterprise, by the tax levy, by transfer from available funds, including the retained earnings of relevant enterprise fund, or by any combination of these methods-, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: Enterprise Fund FY2018 FY2019 FY2020 a) Water Personal Services $674,791 $771,886 $785,010 Expenses $383,853 $494,025 $508,875 Debt Service $1,470,390 $1,463,902 $1,277,412 MWRA Assessment $7,246,531 $7,128,006 $7,840,807 Total Water Enterprise Fund $9,775,565 $9,857,819 $10,412,104 b) Wastewater Personal Services $230,757 $359,312 $355,614 Expenses $325,482 $408,150 $432,950 Debt Service $1,033,672 $1,203,004 $1,253,756 MWRA Assessment $7,402,979 $7,402,979 $8,143,277 Total Water Enterprise Fund $8,992,890 $9,373,445 $10,185,597 c) Recreation and Community Programs Personal Services $1,278,403 $1,416,168 $1,471,683 Expenses $1,246,737 $1,434,325 $1,481,895 Subtotal-Personal Services/Expenses $2,525,140 $2,850,493 $2,953,578 Debt Service $100,00 $ $ Total Recreation and Community Programs Enterprise Fund $2,625,140 $2,850,493 $2,953,578 DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F/2, towns may establish Enterprise Funds for a utility, health care, recreation and transportation facility, with the operation to receive related revenue and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from three enterprise funds previously established by the Town. The Recreation and Community Programs Fund includes the operations and programs for the Community Center. ARTICLE 13 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS To see if the Town will vote, pursuant to Chapter 44, Sections 53E/2 and of the Massachusetts General Laws and Chapter Ifo of the Code of the Town of Lexington, to continue existing revolving funds-, to amend said Chapter Ifo to establish new revolving funds-, to determine whether the maximum amounts that may be expended from such new and existing revolving fund accounts in FY2020 shall be the following amounts or any other amounts, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: Program or Purpose for Revolving Funds FY2020 Authorization School Bus Transportation tJ50,000 Building Rental Revolving Fund $545,000 DPW Burial Containers $50,000 Lexington Tree Fund $45,000 DPW Compost Operations $760,000 Minuteman flousehold fla7ardous Waste Program $220,000 Regional Cache -flartwell Avenue $t0,000 Senior Services Program $75,000 flealth Programs $45,000 Tourism/Liberty Ride TBD VisitorsCenterTBD TBD Residential Engineering Review giiffA DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General Laws Chapter 44, Section 53E'/2 must be approved annually by Town Meeting. The Funds are credited with the receipts received in connection with the programs supported by such funds, and expenditures may be made from the revolving fund without further appropriation. ARTICLE 14 APPROPRIATE THE FY2020 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS To see if the 'Town will vote to hear and act on the report of the Community Preservation Committee on the FY2020 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of the Community Preservation Committee for FY2020; for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation,preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created with moneys from the Community Preservation Fund;to appropriate funds for such prof ects and determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the state match for the upcoming fiscal year,by transfer from available funds,including enterprise funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted�y the Board ql',.�eleclmen al the request ql'the Community Preservation (Yommittee) FUNDS REQUESTED: a) Conservation LandAcquisition.- TBD b) Willard's Woods Site Improvements- $138,273 c)Archives & Records Managem ent/Re cords Conservation & Preservation- $20,000 d) Battle Green Master Plan.- Phase 3- $253,394 e) 9 Oakland Street- Renovation and Adaptive Re.-Use.- $70,000 f) Inter Municipal Agreement with Minuteman Regional Vocational 'Technical School District $4, 900,000 ($1,000,(00.-CPC Funding; $3,900,(00.-General Fund) g) Old Reservoir Bathhouse Renovation .- $620,000 h) Park Improvements- Hard Court Resurfacing- $70,000 i) Park Improvements-Athletic Fields- $435,000 (wlNecl to reduction isfully fiwided) j) Playground Replacement Program- Bridge- $302,000 k) LexHAB.- Preservation, Rehabilitation, and Restoration of Affordable Housing- $99,700 ]) CPA Debt Service- $3,094,680 in)Administrative Budget.- $150,000 DESCRIPTION: This Article requests that Community Preservation funds and other funds, as necessary, be appropriated for the projects recommended by the Community Preservation Committee, the debt service on previously authorized projects, and for administrative costs. ARTICLE 15 APPROPRIATE FOR RECREATION CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for recreation-related capital protects and equipment-, and determine whether the money shall be provided by the tax levy, by transfer from available funds, including the Recreation and Community Programs Enterprise Fund,by borrowing,or by any combination of these methods, or act in any other manner in relation thereto. (Inserted by the Board(�f'Selectmen at the request(?f'the Recreation ('ommittee) FUNDS REQUESTED: $t25,000 DESCRIPTION: For a description of the proposed protects, see Section XI: Capital Investment section of the FY2020 budget. The most recent version of the capital section can be found at hu,p-// ARTICLE 16 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money for the following capital protects and equipment: a) Hydrant Replacement Program, b) Storm Drainage Improvements and NPDES compliance, c) Comprehensive Watershed Stormwater Management Study and Implementation, d) Townwide Culvert Replacement, e) Center Streetscape Improvements - Construction, 0 Automatic Meter Reading System, I;) Sidewalk Improvements, h) Hill Street New Sidewalk Pro'ject, i) Equipment Replacement, J) Townwide Signalization Improvements, k) Street Improvements, 1) Transportation Mitigation, m) Municipal Technology Improvement Program, n) Application Implementation, o) Network Core Equipment Replacement-, and p) EV Charging Stations. and authorize the Selectmen to take by eminent domain, purchase or otherwise acquire any fee, easement or other interests in land necessary therefor-, determine whether the money shall be provided by the tax levy,by transfer from available funds, including enterprise funds,by borrowing, or by any combination of these methods-, determine if the Town will authorize the Selectmen to apply for, accept,expend and borrow in anticipation of state aid for such capital improvements-, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: $12,521,005 DESCRIPTION: For a description of the proposed projects jects, see Section XI: Capital Investment section of the FY2020 budget. The most recent version of the capital section can be found at ARTICLE 17 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS To see if the Town will vote to make water distribution system improvements, including the installation of new water mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land as the Selectmen may determine,sub'ject to the assessment of betterments or otherwise-,and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor-, appropriate money for such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any combination of these methods-,to determine whether the Town will authorize the Selectmen to apply for,accept,expend and borrow in anticipation of federal and state aid for such projects, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: $2,200,000 DESCRIPTION: For a description of the proposed projects jects, see Section XI: Capital Investment section of the FY2020 budget. The most recent version of the capital section can be found at ARTICLE 18 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and upgrades to pump stations thereof,including engineering studies and the purchase of equip mentin connection therewith, in such accepted or unaccepted streets or other land as the Selectmen may determine, sub'ject to the assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in amendment thereof, or otherwise-, and to take by eminent domain,purchase or otherwise acquire any fee, easement or other interest in land necessary therefor-, appropriate money for such installation and land acquisition and determine whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds, including any special wastewater funds,by borrowing,or by any combination of these methods-,to determine whether the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of federal and state aid for such wastewater projects, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: 1,700,000 DESCRIPTION: For a description of the proposed projects jects, see Section XI: Capital Investment section of the FY2020 budget. The most recent version of the capital section can be found at huk,// ARTICLE 19 APPROPRIATE FOR SCHOOL CAPITA PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools'technology systems and equipment-, determine whether the money shall be provided by the tax levy,by transfer from available funds,by borrowing, or by any combination of these methods-, or act in any other manner in relation thereto. (Inserted by the Board(�f'Selectmen at the request(?f the School('ommittee) FUNDS REQUESTED: $t,743,900 DESCRIPTION: For a description of the proposed projects jects, see Section XI: Capital Investment section of the FY2020 budget. The most recent version of the capital section can be found at huk,// ARTICLE 20 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new construction to public facilities for: a) Public Facilities Bid Documents, b) Facility and Site Improvements Building Flooring Program, School Paving Program, c) Municipal Building Envelopes and Systems, d) School Building Envelopes and Systems, e) LI-IS Field House Track Resurfacing, 0 Public Facilities Mechanical/Electrical System Replacements-, and g) Westview Cemetery Building Construction. and determine whetherthe money shallbe provide dby the tax levy,by transfer from available funds,including enterprise funds,by borrowing, or by any combination of these methods-, to determine if the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements-, or act in any other manner in relation thereto. (Inserted by the Board(�f'Selectmen) FUNDS REQUESTED: $4,644,053 DESCRIPTION: For a description of the proposed projects jects, see Section XI: Capital Investment section of the FY2020 budget. The most recent version of the capital section can be found at hufl www.le /1'Y20caital. 12 ARTICLE 21 RESCIND PRIOR BORROWING A UTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles, or act in any other manner in relation thereto. (Inserted by the Board(�f'Selectmen) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 22 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of, (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public Transportation, (d) Special Education, (e) Center Improvement District-, (f) Debt Service, (g)Transportation Management Overlay District, (h) Capital-, (i) Payment in Lieu of Parking-, (j) Visitor Center Capital Stabilization Fund-, (k) Affordable Housing Capital Stabilization Fund-, (1) Water System Capital Stabilization Fund, and (m) Ambulance Stabilization Fund-, determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods-, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This Article proposes to establish, dissolve, and/or fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become apart of the particular fund. These funds may later be appropriated for the specific designated purpose,by a two-thirds vote of an Annual or Special Town Meeting, for any lawful purpose. ARTICLE 23 APPROPRIATE TO GENERAL STABILIZATION FUND To see if the Town will vote to appropriate a sum of money to the previously created General Stabilization Fund in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws-, determine whether the money shall be provided by the tax levy,by transfer from available funds,or by any combination of these methods, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: Unknown at press time DESCRIPTION: Money may be appropriated into the Stabilization Fund that may be invested and the interest may then become part of the fund. These funds may later be appropriated,by a two- thirds vote of an Annual or Special Town Meeting, for any lawful purpose. ARTICLE 24 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the FY2020 debt service of the bond dated February t, 2003, issued for additions and renovations to the Lexington High School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8, 2011, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: $124,057 DESCRIPTION: This Article would allow the Town to pay a portion of the debt service on the 2003 School Bonds from the Debt Service Stabilization Fund set up for that specific purpose. ARTICLE 25 APPROPRIATE FOR PRIOR YEARS' (JNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years, to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods-, or act in any other manner in relation thereto. (Inserted by the Board(�f'Seleclmen) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. ARTICLE 26 AMEND FY2019 OPERATING,ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations,to be used in con'junction with money appropriated under Articles 4, 5, 9 and 10 of the warrant for the 2018 Annual Town Meeting, to be used during the current fiscal year, or make any other adjustments justments to the current fiscal year budgets and appropriations that may be necessary-, to determine whether the money shall be provided by transfer from available funds including Community Preservation Fund-, or act in any other manner in relation thereto. (Inserted by the Board of'Selectmen) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to permit adjust eats to current fiscal year(FY20t9) appropriations. ARTICLE 27 AP PRO PRIATE FOR A UTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations to be used in con'junction junction with money appropriated in priorye ars for the installation or construction of water aims sewers and sewerage systems,drains,streets,buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized, determine whether the money shall be provided by the tax levy,by transfer from the balances in other articles, by transfer from available funds,including enterprise funds and the Community Preservation Fund,by borrowing,orby any combination of these methods, or act in any other manner in relation thereto. (Inserted by the Board of'Selectmen) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital projects in light of revised cost estimates that exceed such appropriations. GENERAL ARTICLES ARTICLE 28 CONFIRM STREET ACCEPTANCE AND TITLE (Portion of Pelham Road) To see if the Town will vote to confirm the establishment and acceptance of the layout as a Town way the portion of Pelham Road from Eliot Road a distance of 526 feet,more or less westerly,as laid out by the Selectmen,all as shown upon a plan on file in the office of the Town Clerk, dated May 1896 and to take by eminent domain, donation or otherwise acquire any fee,easement,or other interest in land necessary therefore,or act in any other manner in relation thereto. (Inserted by the Board of'Selectmen) DESCRIPTION: This segment of Pelham Road was accepted by the Town many years ago,but the record is unclear as to whether it was ever conveyed to the Town. This article will confirm that the street is an accepted street, and will authorize the Town to take title to this segment of Pelham Road. ARTICLE 29 CIVIL SERVICE WITHDRAWAL To see if the Town will vote to remove the Lexington Police Department Chief and all sworn officers currently in Civil Service out of Civil Service. (Inserted by the Board of'Selectmen) DESCRIPTION: Town Meeting is being asked to vote for the entire police department to be removed from Civil Service. ARTICLE 30 AMEND TOWN 1 YLAW-REDUCE/13AN POIXSTYRENE MATERIALS (Citizen Article) To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate polystyrene food serviceware and packaging, or to act in any manner in relation thereto. (Submitted by Lin Jensen and 9 or more other registered 1�oterv) DESCRIPTION: The purpose of this article is to reduce or eliminate polystyrene food serviceware and packaging in Lexington.As numerous studies have shown, the manufacturing and disposal of polystyrene food service ware and packaging has damaging effects on the environment and potential negative effects on human health due to the use of petroleum,benzene and other harmful chemicals. ARTICLE 31 AMEND TOWN BYLAW TO REDUCE/BAN SINGLE-USE PLASTIC BEVERAGE STRAWS AND STIRRERS (Citizen Article) To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate single-use plastic beverage straws and plastic stirrers, or to act in any manner in relation thereto. (Inscried by Lin Jensen and 9 or more registered voters) DESCRIPTION: The purpose of this article is to reduce or eliminate single-use plastic straws and stirrers in Lexington. It has been well documented that the disposal of single-use plastic straws and stirrers has significant detrimental impact(s) on the environment and wildlife and potential negative effects on human health. ARTICLE32 ADDITION OF CAPITAL EXPENDITURES COMMITTEE TO THE REPRESENTATIVE TOWN MEETING AND SELECTMEN-TOWN MANAGER ACT To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact legislation regarding the Town's Capital Expenditures Committee in substantially the form below, and further to authorize the Board of Selectmen to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition, or act in any other manner in relation thereto Be it enacted by the Senate and House of'Representatives in General Court aysembled, and by the authority ofthe same, ay fellows: SECTION 1. Section 3 of Chapter 2t5 of the Acts of 1929, as previously amended, is hereby amended by striking the phrase "chairman of the appropriation committee" and inserting in its place the phrase "chairpersons of the appropriation and capital expenditures committees." SECTION 2. Section 2(c)of Chapter 753 of the Acts of t968,as previously amended,is hereby amended by inserting after the phrase "appropriation committee"the phrase "the capital expenditures committee" SECTION 3. This act shall take effect upon its passage. (Inscried by the Board of'Selectmen) DESCRIPTION: This Article proposes updates to the the Town Meeting and Selectmen Act and Town Manager Act to more accurately re fleet the capital expenditures' committees' activities and responsibilities throughout the year, including at all Town Meetings. ARTICLE 33 CHANGE "SELECTMEN" TO "SELECT BOARD" To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact legislation to change the name of the Board of Selectmen to the Select Board and the title of"Selectman" to "Select Board Member"in substantially the form below,and fartherto authorize the Board of Selectmen to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition, or act in any other manner in relation thereto Be it enacted by the Senate and House of'Representatives in General Court aysembled, and by the authority ofthe same, ay fellows: SECTION 1. Notwithstanding any General or Special Law to the contrary, the Board of Selectmen of the Town of Lexington shall be referred to as the "Select Board of the Town of Lexington" and individual members of said Board shall be referred to as "Members of the Select Board." SECTION 2. This act shall take effect upon its passage. (Inserled by the Board of'Selectmen) DESCRIPTION: This Article seeks special legislation to use a gender neutral name for the Board of Selectmen. Several other Massachusetts cities and towns have taken this step. ARTICLE 34 CHANGE "SELECTMEN" TO "SELECT BOARD"-GENERAL BYLAW To see if the Town will vote to amend its General Bylaws to change all references to the "Board of Selectmen" to "Select Board,"and all references to individual Selectmen to"Member of the SelectBoard"-,or actin any othermanner in relation thereto. (Inserled by the Board of'Selectmen) DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender neutral throughout the Town's General Bylaws. ARTICLE 35 AMEND ARTICLE III OF CHAPTER 118 (Citizen Article) To see if the Town will vote to amend Article III of Chapter I18 of the Code of the Town of Lexington, to improve debate and subsidiary motion procedures-, or to act in any other manner in relation thereto. (Inserled by Matthew Daggett and 9 or more registered mters) DESCRIPTION: This article proposes revisions to Town meeting's rules of debate, subsidiary motion, and/or amendment procedures to develop criteria for ensuring a minimum of debate has occurred before subsidiary motions can be offered or debate closed. ARTICLE 36 IMPLEMENT AN OUTCOMES-BASED APPROACH TO TOWN BUILDING PROJECTS (Citizen Article) To see if the Town will vote to request the Board of Selectmen and School Committee adopt an outcomes-based,high performance building policy for operation of existing Town buildings and design and operation of all new Town building and renovation projects. (Inserted by Dan Voss and 9 or more registered mters) FUNDS REQUESTED: None DESCRIPTION: This article seeks Town Meeting approval to adopt an outcomes-based building management process that emphasizes a.) Setting clear targets or outcomes for the performance of current and planned buildings in the areas of health, energy performance, energy management and resilience; b.) Assessing gaps against those outcomes; and c.) Utilizing those outcomes for the beginning stages of future building development and in prioritizing operating/capital budget projects. ZONING ARTICLES ARTICLE 37 CHANGE "SELECTMEN" TO "SELECT BOARD" -ZONING BYLAW To see if the Town will vote to amend the Town's Zoning Bylaw to change all references to the "Board of Selectmen" to "Select Board" and all references to individual Selectmen to "Member of the Select Board"-, or act in any other manner in relation thereto. (Inserled by the Board of'Selectmen) DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender neutral throughout the Town's Zoning Bylaw. Because changes to the Zoning Bylaw require a different procedure,this Article is proposed separately from Article 34. ARTICLE 38 AMEND ZONING BYLAW AND ZONING MAP, 186 BEDFORD STREET (Owner]Petition) To see if the Town will vote to amend the Zoning Map and Bylaw of the Town,based on the information provided in the applicant's Preliminary Site Development and Use Plan ("PSDUP") for the property commonly known as Town of Lexington Assessors' Map 64, Parcel 68 at t86 Bedford Street, or to act in any other manner relative thereto. (Inserted by 186 Bedfi)rd St, LLC) DESCRIPTION: The proposed Article would rezone the property from the present RS One Family Dwelling District to aPD Planned Development District.This would allow forrenovation and addition to the existing buildings on the above parcel which is identified on a Plan entitled: Proposed Mixed- Use Development - t86 Bedford Street, Lexington, Massachusetts I Preliminary Site Development and Use Plan dated December 20,2018,prepared by Highpoint Engineering,Inc. and on file with the Lexington Town Clerk and Planning Board, with metes and bounds shown on the attached Legal Description. ARTICLE 39 AMEND ZONING BYLAW-IAMITED SITE PLAN REVIEW (CITIZEN ARTICLE) To see if the Town will vote to amend the Zoning Bylaw to reasonably regulate land uses protected by MGL c. 40A §3 through site plan review, or act in any other manner in relation thereto. (Inserted bVJeanne Krieger and 9 or more registered i�oters) DESCRIPTION: The changes proposed under this article would provide for site plan review, to the extent possible, of exempt uses protected under MGL c. 40A § 3 ('Dover amendment uses'). AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Visitors Center Desi gri Update (20 min.) PRESENTER: ITEM NUMBER: Mike Cronin, Director Public Facilities 1,7 SUMMARY- The architect will provide an update on the Visitors Center design and will be able to answer questions the Selectmen may have. The temporary facilities are out to bid for private bidders and backup options are being worked on. SUGGESTED MOTION: No motion required at this time, this is an update only for discussion purposes. 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Q CL qJ CJ X bf} bf} qJZT °0 es c: i +1 c: C 0 0 2 ,- � C� s2m o V) qJ ref C _ Q � Vf LU E 0 Uas x .� Q s_ V) 0 < (Ij ( w Uj 0 ref � U p uA 0 0 4(J X U L.L z, Q a- +, ('U C) of U p ref �- (U p qJ U ref qJ QJ � M �f �f �f t'z0 0 72 p 0 2 0 0 j U < U c CEJ Cd1 Om LUM q cJ Cd1 0 0 CD CD CD CD CD CD QJug C5 w OT U5 0 °A bD w CEJ (Ij u' M t„3 rte'_ x 0 p LM qaUO 0 C7 C7 c7 C7 C7 CD0 CD CD CD 0 CD Ili un CQ to FUM 0 CD co CD 0 cc Sol 7 C7 c7 C7 0 cc (� C7 CD Lun C7 CD Un Cis C5r I Ln 0 UD rd oT rd 04 Ln M Go CD CD co 0 0 cc m lumni O CD CD co CD 0 cc C5 C5 LK C5 CY Lr� MEND 03 CD cn am CD Un PN UD rK c7 04 A Onm r �� q�ivi9� � m�iouplEa� �Jria'0w AX hGH IIII� � IIIr��14 I�ILIJ+'"mw i % .. q � q � 4 q � a§ , % e !f©°\G ■ $ Kra«\a \\\ �|BB� B AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Special Pe it Residential Development Ad Hoc Committee Update (5 min.) PRESENTER: ITEM Jill Hai, Special Permit Residential NUMBER: Development Ad floc Committee 18 Chair SUMMARY- Jill Hai will update the Board with the Special Permit Residential Development Ad floc Committee progress to date. SUGGESTED MOTION: N/A FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 8:45 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Ad Hoc Crematory Study Committee Update (5 min.) PRESENTER: ITEM NUMBER: Doug I-ucente, Ad floc Crematory Study Committee Chair 1,9 SUMMARY- Doug I-ucente will update the Board with the Ad floc Crematory Study Committee progress to date. SUGGESTED MOTION: N/A FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 8:50 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Patriots Day Events (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair IJO SUMMARY- You are being asked to approve the following events for Patriots' Day: Lexington Minute Men -Approve the following for Patriots' Day Weekend: 1, Sunday, March 31, 2019---Battle Green ---Reenactment rehearsal--- 9:00 a.m. to 4:00 p.m. (Rain Date: Saturday, April 6, 2019, 9:00 a.m. to 4:00 p.m.) 2. Saturday,April 13, 2019---Battle Green ---Parker's Revenge Reenactment---9:00 a.m. to 10:30 a.m. 1 Sunday, April 14, 2019 - Battle Green - Reenactment of Hancock Clarke/Paul Revere Ride, 10:00 p.m. - 1;00 a.m. 4, Monday,April 15, 2019---Battle Green ---Reenactment--- 1:00 a.m. to 1:00 p.m. (Rain Date -April 20, 2019) Lions Club-Approve a request for the 105th Annual Patriots' Day 5-mile Road Race on Monday,April 15, 2019 with an awards ceremony on the Battle Green at the end of the race from approximately 11:15 a.m to 11:30 a.m. Town Celebrations Cotntnittee -Approve the requests for the Patriots' Day morning parade, ceremonies on the Battle Green and afternoon parade on Monday,April 15, 2019, Historical Society/Lexington Minute Men -Approve the request for the reenactment of the arrival of Paul Revere and William Dawes on Sunday night April 14, 2019, See attached information. SUGGESTED MOTION: Motion to approve the Patriots' Day activities listed above, subject to working out the details with Town Departments. FOLLOW-UP: Selectmen's Of DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 8:55 p.m. ATTACHMENTS: Description Type D Vhmiw Vicii llmnoi,, Dw, w(pw,,i lay klip VNIcim) D Lwn',, l', not ljw, w(pw,,i lay klip VNIcim) D lh,,wn( d Sonci,,, \'himic linin l', not Dw, w(jlw,,l lay klip VNIcim) D lovoi(c),dhim)ow,Cr,milimcc 1', mol D"i", WWW"I Hkiy klip VNIcim) RECEIVED SELF?CFMFN CHARTERED I RED SI P I EMBER 6,1689 AND MAY 5,1910 , INCORPORATED JULY 15,1916 (MEMBER,THE CENTENNIAL LEGION OF HISTORIC MILITARY COMMANDS,INC.) APWIL�9 POSTOFFICE BOX Ills LEXINGTON,MASSACHUSETTS 02420 Jana 23, 2019 Board of Selectmen 1625 Mass.Ave. Lexington,Mass. 02420 rem 1_,MM., Fin 2019 Case of Tattle Cgreen To the Honorable Board: The Lexington Minute Men Company respectfully requests the use of the Battle Green and Meria Park for the following dates and purposes: Sunday,March 31, 9 a.m.-4 p.m. Dress rehearsal for the Battle of Lexington Reenactment. There will be no musket firing on the Green during this rehearsal,though please note that one musket will.be fired from Buckman Tavern (as is customary) to initiate the action. Saturday,April 6, 9 a.m.-4 p.m. Provisional "rain date"for the March 31 rehearsal. Saturday,April 13, 9 a.m.-10:30 a.m. A.nnual reenactment of the Lexington Minute Men regrouping and marching to Lincoln for the Parker's revenge skirmish. Proceedings on the Green last approximately 30 minutes,followed by a march up Mass. Ave. to Fiske Hill.at Old Mass. Ave. Sunday,April 14, 10 p.m.-I a.m. Annual Reenactment of Paul Revere's ride. Action starts at the Green,then proceeds up Hancock Street to the Hancock-Clarke House at approximately 11:45 p.m. Proceedings at the Hancock-Clarke House last approximately 30 minutes,followed by a march back down Hancock Street to the Green and one musket volley on the Green. Monday,April 15 (Patriots'Day), 1 a.m.-1 p.m. Annual Reenactment of the Battle of Lexington. held nearly every year since 1971,the Reenactment includes musket firing on the Green during the Battle, after a single shot from Buckman Tavern initiates the action. Saturday,April 20, 1 a.m.-1 p.m. Provisional "rain date"for the April 15 Reenactment. (more) "Stand your ground.Don't fire unless fired upon;But if they mean to have a war, let it begin here." --CT?T John Parker,April 19, 1775 Board of Selectmen -2- Jan. 23, 2019 Additionally,please note that the Company requests a police escort from the Green up Mass.Ave. to Fiske Hill.on Saturday,April 13, as part of the Parker's Revenge March. The Company wishes to register its continuing thanks for this annual service by the Police Department. We will.be in contact with the Police Department, Fire Department, Department of Public Works, Town Celebrations Committee, and VisitorsCenter to coordinate the Reenactment and other events with them. We are grateful for the strong support always offered by the Selectmen and hope that this request will. be granted. It is always an honor and a pleasure to be of service, continuing to keel) alive the traditions of Lexington and the memory of the town's first casualties in the War for Independence. On behalf of CPT Larry Conley, our unit's 75th and present commander, I do remain Yours in Liberty, x 2LT S L Doran, Adjutant "Stand your ground,Don't fire unless fired upon;But if they mean to have a war, let it begin here," --CT?Tjohn Parker,April 19, 1775 RECEIVED JAN 23, 20 �9 SELECTMEN THE LIONS CLUB OF LEXINGTON r INC. P.O. Box 71, Lexington, Massachusetts, 02420 019)) "Birthplace of American Liberty" www.lexingtonlions.org January 23, 2019 'rown of Lexington Board of Selectmen 1625 Massachusetts Ave. Lexington, MA 02420 Dear Board Members-, 'rhe Lexington Lions Club will be sponsoring the 1051 Annual Patriots Day 5- Mile Road Race on Monday, April 15, 2019. We are requesting the use of the Battlegreen for the awards ceremony at the conclusion of the Road Race. 'rhe awards ceremony begins at approximately 11:15AM and will last approximately 15 minutes. Thanks for your consideration of this request. If you have any questions, please contact me Very truly yours, Douglas M. Lucente 'treasurer and Road Race Co-Chair ,Vee attache& Road Race Route& Details cc: 'rown Manager Lexington Lions Club— 105"'Annual Patriots Day 5-Mile Road Race he Batflegreen .....START � I FINISH NkA w� 01 . 01, 111e 4 ' W--Mlle 1 r� fir National � Hlentage( sunaea tqlausu,u7 as ukcB ,s w. R,! rr Y Mile 2 Mile 3 Road RaceDetails: Date, Time & Location: • Monday,April 15,2019 • Dace Starts at 10:00am(By Lexington Minutemen firing muskets) • Adjacent to the Battlegreen,Lexington,MA • (1900 Mass Ave,Lexington,MA—for mapping purposes) Registration: Please Visit the"HOW TO ENTER"Registration Page at www.lexingtonlions.org Race Packets: Runners who have pre-registered may pick-up their race packets on race day at registration beginning at 8:00am Team Registration: Teams must have a minimum of 4 Runners. Tuning Chip: Your timing chip is included in your race packet and must be placed on the top of your shoe and securely weaved/tied through your shoelaces.In order to receive an official time for the race you must be wearing the chip as you cross both the Start and Finish lines. Age Group Awards & Other Trophies: • Currier Cup*- IstPlace Overall Finisher • Team Competition- IstPlace Team • Sgt Norman Carlson Award- 1 st Lexingtonian • Age 12&Under- 1 st&2nd Place Male,1 st&2nd Place Female • Age 13–19- 1 st&2nd Place Male,1 st&2nd Place Female • Age 20–29- 1 st&2nd Place Male,1 st&2nd Place Female • Age 30–39- 1 st&2nd Place Male,1 st&2nd Place Female • Age 40–49- 1 st&2nd Place Male,1 st&2nd Place Female • Age 50–59- 1 st&2nd Place Male,1 st&2nd Place Female • Age 60&Up- 1 st&2nd Place Male,1 st&2nd Place Female *Currier Cup Troghy: The Currier Cup is a Special Silver Cup that is presented to the first place finisher of the race by the family of the first Place finisher of the First Patriots Day Road Race in 1914 Ralph"C'urlie"Currier. Fees: Mail-in and On-Line Pre-registration is$25. Day of Race registration is$28. Water Straps: There are 4 water stops along the race route.Close to each mile marker. Refreshments: Refreshments and fruit are served at the end of the race. RECEIVED LEXINGTON SELECTMEN Historical Society HistoryEducation -Community January 19, 2019 Board of Selectmen Town of Lexington Town Hall Lexington, MA 02420 On behalf of the Lexington Historical Society and the Lexington Minute Men, request is respectfully made that appropriate steps be taken in order to close off portions of Bedford Street and Hancock Street for our special program on April 14-15, 2019. As we have done for many years, the Society and the Minute Men are preparing to produce a reenactment of the arrival of Paul Revere and William Dawes at the Hancock-Clarke House. The actual program is intended to begin at approximately 11:30 p.m. with interpreters and minutemen at the House awaiting news of the activity of the Regulars in Boston. Paul Revere and then William Dawes will ride down Hancock Street from the Buckman Tavern area and arrive at the Hancock-Clarke House where they will converse with the occupants and then return to their staging area near Buckman. In order to accomplish all of this and to ensure public safety, we request that Bedford Street from Massachusetts Avenue to Hancock Street and Hancock Street to Adams Street be closed to all but resident emergency traffic from 10:30 p.m. on Sunday, April 14th to no later than 12:30 a.m. on Monday, April 15th. We would like to thank the police and DPW personnel for adhering to the 10:30 closing time to accommodate our early arrival audience members and keep them safe. For further information from either nraani7ation, you may contact Bill Poole P.O. o 14 - Lexington, 781.862-1703 office@lexingtonhistory.org - lexingtonhistory.org Board of Selectmen -2- January 19,2019 Our respective organizations continue to be very pleased by the overwhelmingly positive response to our annual production and are very excited about this year's event. We are delighted to provide this gift to the town and are very proud of the fact that it has become a welcome permanent addition to our Patriots' Day weekend in Lexington. We appreciate your cooperation in that endeavor. Very truly yours, LEXINGTON HISTORICAL SOCIETY By Donna Hooper, President THE LEXINGTON MINUTE MEN By Larry Conley, Captain Commanding M g, Town ofLexington Vr,J 2, 20] Town Celebr2tyons Committee December 24, 2018 Ms Suzie Barry Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 RE: Patriots' Day 2019, Morning Parade&Ceremonies Dear Ms. Barry, On behalf of the Town Celebrations Committee,we request the following for Patriots' Day, Monday April 15, 2019: For_the_P tr ots'_D y Morning_Parade: • Use of the driveway to the Munroe Cemetery to line up the Morning Parade. • Use of Massachusetts Avenue from the driveway to the Munroe Cemetery west to Bedford Street; Bedford Street to Harrington Road and midway dowry Harrington Road to the Batty Green. Parade participants will arrive between 6:45 and 7:15 and the parade will step off promptly at 7:30. For_the_Patriots'_Day_Ceremonies_o _the_Battle Green: • Use of the Battle Green for the annual Patriots' Day Morning Ceremonies. • Use of the small podiurn, reviewing stand, microphone and speaker systern from the Department of Public Works. The ceremonies on the Battle Green are expected to begin once the Parade arrives at the Battle Green (approximately 8:15 arra,)and last approximately 45 minutes to one hoar. For Pati ots'Dwy-Afternoon Parade: Permission to block off the Town Pool parking lot on Worthen Road to provide parking and enable ease of loading for vehicles associated with the parade; in particular for trailers associated with the equine units. Should you have any questions, please do not hesitate to contact rne. Very truly yours, TOWN CELEBRATIONS COMMITTEE Lorain Marquis, Chairman 1625 MASSACHUSETTS HUS]ET'T'S AV]Ei+di7]E-LEXINGTON,MASSACHUSETTS HUS]ET'T'S 02420 Telephone: (781) 698-4640, Fax: (781)-863-9468 Email: celebration scrnte(djexin gtonma.go AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Accept the J'erms of the Alan S. Fields Community Enrichment Fund (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair IJI SUMMARY- The Board is being asked to accept the terms of the Alan S. Fields Community Enrichment Fund that will be managed by the Trustees of Public Trusts, SUGGESTED MOTION: Move to accept the terms of theAlan S. Fields Community Enrichment Fund that will be managed by the Trustees of Public Trusts, FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 9:00 P,m4 ATTACHMENTS: I)escription Type D lcnii,, /Um S hckk Communw, 1m)(1milcm hind Hkiy klip Vlmcfm) TRusTus OFPuBLic TRuSTS' Established 1910 Alan Fields, Chairman David Williams Susan McClementsJanuary,2019 Alan S. Fields favid G.Williams Susan K.McClements Trustees of Public Trusts 1625 Massachusetts Avenue Lexington, MA 02420 This fetter is to set forth the terms on which the Trustees of Public Trusts agree to hold the trust established by the family and friends of Alan S. Fields.This new fund is to be named the Alan S.Fields Community Enrichment Fund, 1. The Trustees will hold and invest the fund as part of the common trust funds administered by them for the benefit of the Town of Lexington. 2. At the direction and discretion of the Trustees of Public Trusts,the income may, from time to time,be awarded to fund any project or initiative that the Trustees in their sole discretion deem appropriate and beneficial to the Tom of Lexington. 3. By a unanimous vote of the Trustees. principle maybe utilized. 4. Requests for funding may be submitted by an individual or a group.Additionally, a member of the Trustees of Public Trusts may submit a request for funding, provided that the decision to fund arry such request Will be made by the unanimous approval of the other Trustees. S. Tax deductible contributions may be made and design"at any time to principle or lncome4 Very truly yours, Susan K.McClements 4, Oavid G.Williams Attention Board of Selectman ♦ 1625 Afiissachusett;s Avenue + Lexington, .Massachusetts Q2420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Accept Selectmen Committee Resignation(5 min) PRESENTER: ITEM NUMBER: Suzie Barry, Chairman IJ2 SUMMARY- The Board is asked to accept the resignation of Mark Ferri from Council for the Arts Committee. The Board extends its thanks and appreciation to Mr. Ferri for his time and effort in serving the Lexington Community, SUGGESTED MOTION: Move to accept the resignation of Mark Ferri from the Council of the Arts Committee. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/28/2019 9:05 p.m. ATTACHMENTS: I)escription Type D Rc,,wnm)on \1 hm) ('ommHmdwAw, Hkiy klip VNIcim) Sent: Thursday,January 17, 2019 1:56 PM selectmen's Subject: Resignation A new work opportunity will prevent me from being able to attend future Council for the Arts meetings.Therefore, I must submit my resignation.Thank you for your great work as council chair. I am proud of everyone's accomplishments and look forward to reading about future events. Best regards, Mark Ferri q,. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water and Sewer Commitments PRESENTER: ITEM NUMBER: David J Pinsonneault CJ SUMMARY- Water and Sewer December 2018 Finals $ 6,850,05 Water and Sewer December Cycle 9 $ 245,4%62 SUGGESTED MOTION: Motion to approve the above Water& Sewer Commitments FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 1/2-8/2019 ATTACHMENTS: I)escription Type D ,dc 9 Rfl))w, M18 Cmcf Moir) Department of Public Works 'yrs Town of Lexington dater and Sewer Enterprise Funds FISCAL YEAR 2019 r December 2018 "WATER. $5,089.49 $5,089.49 SEWER $1,760.56 $1,760.56 TOTAL: $6,850.05 $6,850.05 To the Collector of Revenue for the Town of Lexington: You, are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Six thousande' ht hundred And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOOF PUBLIC WORKS BOARD OF SELECTMEN 1/28/2019 Treasurer/Collector, Director of Public Works, 'Water/Sewer Billing Department of Public Works res Town of Lexington E Water and Sewer Enterprise Funds all AM W la FISCAL YEAR 2019 December 2018, Cycle 9 Billing —---------............ -—------ DECEMBER 2018 ............2... ......m.... .. ... WATER $ 232,18 ..39 ------------------- $ 232,182.39 ............ FEE FOR BURLINGTON 7,96�6.95 $ 7,966.95 ----------------- FEE FOR BEDFORD 5,311.28 $ 5,311.28 TOTAL 245,460.62 $ 245,460.62 .................................... ................ To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charged herewith committed to you and each one of his/her respective portion herein set down to the sum total of such list. Said sum being: thonstrnzlp (fi'dKit's 00 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. .................................................. ............ .................. ..........__................................... BOARD OF SELECTMEN Jan 28, 2019 DIRECTOR OF PUBLIC WORKS Treasurer/Collector, Director of Public Works,Water/Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor Licenses PRESENTER: ITEM NUMBER: Suzie Barry, Chairman C2 SUNIMARY- The Lexington Historical Society has requested the following a one-day liquor licenses: ® to serve beer at the Tavern Night event being held at Buckman Tavern, I Bedford Street, on Saturday, February 23, 2019 from 6:30 p.m. until 9:30 p.m. ® to serve beer, wine and alcohol at the Wicked Revelry Theatrical Performance event being held at Depot Square, 13 Depot Square, on Saturday, March 23, 2019 from 7:00 p.m. to 9:00 p.m. SUGGESTED MOTION: Move to approve the consent FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/2-8/2019 ATTACHMENTS: I)escription Type D I dw" I'l, I h"Ioml Smwl"' 19 Hkit klip Vlmcfm) D I dw" I'l, I h"Ioml Smwl"' 1'� 19 Hkit klip Vlmcfm) Vs MORN/k TOWN OF LEXINGTON l i, 21,0 9 A SELECTMEN'S OFFICE AM w*■ It APPLICATION FOR ONE—DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: m I i6k skk C, CONTACT NAME AND NUMBER: < ADDRESS FOR MAILING: L V „,-gip . ., " EMAIL ADDRESS: j TITLEIPURPOSE OF EVENT: LOCATION AND ADDRESS: DATE OF FUNCTION. TIMES OF FUNCTION: 3,0 TYPE OF LIQUOR TO BE SERVED: efj: '°`� DATE AND TIME WHEN LIQUOR DELIVERED: �.'0.,,0 �. DATE AND TIME WHEN LIQUOR REMOVED: 'b V ADDITIONAL INFORMATION: Aut11or1Z m � ..... .��� ....�, ed Signature Federal Identification No. or cial Security Number TOWN OF LEXINGTON y I pp SELECTMEN"S OFFICE AORI !QM APPLICATION FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: CONTACT NAME AND NUMBER: ADDRESS FOR MAILING: c), EMAIL ADDRESS: --- .......� R dv -+ TITLEIPURPOSE OF EVENT w LOCATION AND ADDRESS: DATE OF FUNCTION: 3 1A3 TIMES OF FUNCTION: 72 (H TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: '�� � „w DATE AND TIME WHEN LIQUOR REMOVED: ADDITIONAL INFORMATION: 1A Authorized Signature � W...... Au gn Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Minutes PRESENTER: ITEM NUMBER: Suzie Barry, Chairman C3 SUMMARY- The minutes of the following meeting dates are ready for your review and approval: ® 08-20-18 ® 10-1-18 ® 10-15-18 ® 10-29-18 ® 11-13-18 ® 11-14-18 The Executive Session minutes of the following meeting dates are ready for your review and approval: ® 10-15-18 ES SUGGESTED MOTION: Move to approve the minutes of- ® 08-20-18 ® 10-1-18 ® 10-15-18 ® 10-29-18 ® 11-13-18 ® 11-14-18 Move to approve but not release the Executive Session minutes of- ® 10-15-18 ES FOLLOW-UP: Selectmen's Of DATE AND APPROXIMATE TIME ON AGENDA: 1/2-8/2019 ATTACHMENTS: Description Type D 'All il"IM''M18, lk'it klip VNIcim) D ale lolhcf I M18 lk'i�klip VNIcim) D ale lolhcf I ,'10 18, 1'ki�lap Ml i w1m) D lolhcf,�Q,MI8 1'ki�lo p M�i w1m) D ',Jwclllhcf ll,MI8, HkidolpVNIcim) D ',Jwclllhcf I 1''�(Mlll lk'ido1p\'Imcfm) August 20, 2018 Page 1 of 3 SELECTMEN'S MEETING Monday, August 20, 2018 A meeting of the Lexington Board of Selectmen was called to order at 3:30 p.m. on Monday, August 20, 2018 in the Selectmen's Meeting Room of the'Town Office Building. Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai were present as well as Ms. Axtell, acting 'Town Manager-, and Ms. Siebert, Recording Secretary. 'The purpose for the meeting is to interview three finalists for the open position of Town Manager. Ms. Ciccolo was recused because she has an open contract with one of the candidates. Before beginning the interviews, Ms. Barry expressed the sympathies of the Board for the passing of long.-time Lexington pediatrician, Dr. Daniel Palant. A moment of silence was observed in his honor. Ms. Barry introduced Alan Gould from MRI Consultants who provided some background for the Town Manager search process: The search began about three months ago. MRI received 44 resumes from candidates from 15 states, including 26 candidates from Massachusetts. Of the initial 44, 17 candidates were invited to submit essay answers in response to questions MRI developed from its interviews with Town staff, board and committee members, and residents. Fifteen candidates moved forward to the Screening Committee stage. Six candidates were selected to be interviewed by the Screening Committee, although one withdrew to accept another job offer. Of the initial 44, 7 were women and 5 of the 15 candidates who advanced to the Screening Committee stage were women. Mr. Gould said these percentages are fairly typical of advanced candidate pools. Mr. Gould likened today's finalist process to a conversation. Mr. Gould listed certain questions that cannot be introduced, such as age, sexual preference or orientation, ethnicity, religion, political affiliation, family, or health. He encouraged Board members to ask follow up questions on relevant topics Ms. Barry reported that each Selectmen had developed his/her own questions and these had not been previewed by the Board as a whole. Ms. Barry then expressed the Board's deep appreciation for the tireless efforts of the 11.-member Screening Committee: former Selectmen Peter Kelley, Chair; current Selectmen Mr. Lucente and Ms. Hai; former AssistantTown Manager Linda Vine; Kate Colburn, School Committee; Bob Creech, Planning Board; Rick DeAngelis, Economic Development Advisory Committee; MelanieThompson, Diversity AdvisoryTask Force; Melanie Lin, 'Town Meeting Member; Vineeta Kumar, 'Town Meeting Member; Tom Colatosti, representing the business community; plus two liaisons: Eric Michelson, Appropriation Committee; and Charles Lamb, Capital Expenditures. Committee. Ms. Barry called a recess at 3:36 p.m. until approximately 4:00 p.m. 0 Stephen Crane On behalf of the Board, Ms. Barry welcomed Mr. Crane and stated that the approximately one.- hour interview would consist of individual questions posed in turn by the four Selectman. The questions were authored by the Selectmen and tailored to the individual candidate. August 20, 2018 Page 2 of 3 Topics covered included: roles and responsibilities, collective bargaining, economic development, sustainability, affordability for residents, collaboration, changing demographics, and diversity, Other Post Employment Benefit(OPER), communication channels, and challenges seen. 0 Peter Lombardi Ms. Barry welcomed Mr. Lombardi on behalf of the Board and stated that the approximately one-hour interview would consist of several rounds of questions posed in turn by the four Selectman. The questions were authored by the Board members and have been tailored to the individual candidate. Topics covered included: roles and responsibilities, collective bargaining, economic development, sustainability, transparency in government, collaboration, changing demographics, and diversity, Other Post Employment Benefit(OPER), communication channels, and challenges seen. Ms. Barry thanked Mt. Lombardi and called a 5--minute recess at 6:15 p.m. 'The Board reconvened at 6:20 p.m. James Mallo A Ms. Barry welcomed Mr. Malloy on behalf of the Board and stated that the approximately one.- hour interview would consist of several rounds of questions posed in turn by the four Selectman. The questions were authored by the Board members and have been tailored to the individual candidate. Topics covered included: roles and responsibilities, collective bargaining, economic development, sustainability, collaboration, changing demographics, and diversity, Other Post Employment Benefit(OPER), communication channels, and challenges seen. Ms. Barry thanked Mr. Malloy and called a recess at 7:40 p.m. 'The meeting was called back to order at 8:01 p.m. Deliberation and Potential Vote to Select the NewTown MqngLer Following a discussion reviewing the three candidates' answers, the Board came to consensus to offer the position ofTown Manager to;lames ,l. Malloy. Upon motion duly made and seconded, the Board voted 4-0 to authorize Municipal Resources Inc. (MRI) to make a conditional offer to ;lames ,l. Malloy for the position of Lexington'sTown Manager, subject to a satisfactory background check, and successful negotiations of terms of employment, and to authorize Selectmen Ms. Barry and Mr. Lucente, working with MRI and Town Counsel, to negotiate the terms of employment with Mr. Malloy. The final terms of employment shall be approved by the Board. Discussion of Schedule and Steps for NewTown Manager Contract August 20, 2018 Page 3 of 3 Mr. Gould said he will be in touch will all three candidates to inform them of the result of Selectmen's deliberations. He will send a conditional offer to Mr. Malloy first thing in the morning. Ms. Barry again expressed the Board's gratitude to the Steering Committee for its efforts. Ad'ourn L— Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 8:38 p.m. A to record; Attest: Kim Siebert Recording Secretary October 1, 2018 Page 1 of 9 SELECTMEN'S MEETING Monday, October 1, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, October 1, 2018 in the Selectmen's Meeting Room of the 'Town Office Building. Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai were present as well as Mr. Malloy, 'Town Manager; Ms. Axtell, Assistant'Town Manager; and Ms. Siebert, Recording Secretary. Selectman Ciccolo was absent. Flu Shot Clinic Aysia Clunes, Human Services Nurse provided information about upcoming flu vaccination programs to be held in town; David Neylon, Public Health Nurse, administered flu shots to several Selectmen andTown staff. Ms. Grunes reported that last year, Lexington's flu vaccination programs provided shots to over 2000 residents, staff, and first responders. All vaccines are provided free of charge and on a first come/first served basis; residents with health insurance are asked to bring their insurance cards with them so that the 'Town can be reimbursed to the greatest extent possible. Ms. Barry, Mr. Pato, Ms. Hai and Mr. Malloy then received their flu shots. Selectman Concerns and Liaison RU.oris Mr. Lucente said an initial meeting was held regarding potential shared use of to-be-built athletic fields at Minuteman High School. More stakeholder meetings will take place over the coming months. Mr. Pato reported that two large, successful events took place in Lexington on Saturday, September 29, 2018: the 25th anniversary of the Minuteman Commuter Bikeway and the Sustainability Fair at the high school. Mr. Pato said that on Friday, October 5, 2018 at 8 a.m. in the Hudson Room in the Cary Memorial Building, the Residential Exemption Policy Study Committee will host a roundtable discussion with economists and policymakers from the private sector to talk about residential property tax exemptions and means testing. Ms. Hai reported that on Friday, October 5, 2018 at 9:15 a.m. in the large meeting room at the Cary Library, 1874 Massachusetts Avenue, a League of Women Voters First Friday program will be held with new Planning Director, David Kucharsky and Assistant'Town Manager Carol Kowalski who will speak about the new Comprehensive Plan. Town MaMJ&eort Mr. Malloy thanked the Board for naming him to the position ofTown Manager and expressed gratitude to Assistant'Town Manager Kelly Axtell, who served as the ActingTown Manager in the interim. Mr. Malloy reported there had been a power outage in the town center on Friday, September 28, 2018 but all systems were checked and power was restored the same day. October 1, 2018 Page 2 of 9 Mr. Malloy reported that the Fire administrative staff has moved to the temporary swing station at 173 Bedford Street. The anticipated move date for equipment and firefighting staff is Thursday, October 4, 2018, although this stage of relocation may be gradual. rin New owners Rick Cagnina and ,lim Spinelli request a Class 11 License for RJ Auto Engineering d/b/a Auto Engineering located at 436 Marrett Road. This License will replace the 2018 license previously issued to Autobahn East. All application requirements have been fulfilled. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a Class 11 License for R. J. AutoEngineering d.b.a. Auto Engineering, 436 Marrett Road. Aparove and Sign Letter to National Grid Ms. Barry recused herself from this item as her husband is police officer employed by theTown of Lexington who could potentially benefit from additional police details as a consequence of the Board's vote. Mr. Pato, as senior member, assumed the role of Chair. Mr. Pato turned the Board's attention to a letter drafted to the President of National Grid and the President of the United Steelworkers, District 4, Local 12003. The letter asks both parties to reach a speedy conclusion of their contract negotiations. Mr. Lucente said the letter accurately reflects the Board's consensus at the last meeting and he is happy to sign it. Ms. Hai concurred. Ryan Grant, 22 Butler Avenue, Local 12003 member, asked if the letter addresses a non.- emergency work stoppage as requested by the union. Mr. Pato said that the letter focuses solely on quick resolution. Upon motion duly made and seconded, the Board voted 3-0 to approve and sign the letter as presented. Public Hearing I^Y1� �Jater and Sewer Rates Ms. Barry opened the Public Hearing at 7:18 p.m. Carolyn Kosnoff, AssistantTown Manager for Finance, provided an overview of the three separate water/sewer rate meetings that will culminate in a rate approval vote by Board on October 15, 2018. 'The Finance is recommending a 1.7%-l.8% increase is now recommended, depending on the usage tier. For waste water, an 8.7% increase is recommended for all tiers. Combined, the recommended rate increase is 6.2%.-6.4%. For the averageTier 2 user(120 Hundred Cubic Feet), 6.3% the increase would be $96.40. 'Tier I households would increase by $33.50 andTier 3 users would increase by $274.40. Ms. Kosnoff said that the 10--year combined rate average increase is 2.4% and noted that the proposed FYI 9 rates are above that average. The Finance department also recommends an increase to the flat sewer rate for customers on the wastewater system who are not MWRQ water customers. Currently, the flat rate is set at $94.24 annually. The proposed rate is based on an 80HCF usage, and translate to an annual sewer bill of $54&W October 1, 2018 Page 3 of 9 The Finance department also recommended that the current message on the water bills be changed to the following: Charges are in HCF: 100 Cubic Feet which is equal to approximately 748 gallons. Water is our most precious resource, please remember to conserve where you can. Every gallon we can save today is one more gallon for the future. For more information on water conservation please visit: httns://www.e.a. �� y/watersense hitns://www.e. Lucente said he approved of the water conservation message. About the flat rate, he asked how many accounts there are of this type and how the recommended rate increase would affect metered accounts. Ms. Kosnoff said there are only about a dozen flat rate users so the material impact to other customers would be minimal. The change is geared more toward achieving equity than providing an offset. Mr. Lucente believed the 6.3%rate increase is substantial. However, he noted that water customers can control usage and the increase may prompt more attention to conservation. Mr. Pato agreed with the flat rate increase proposal but noted that it might come as a shock to those it affects. Ms. Barry said that although the flat sewer rate will hit only a few households, the increase may difficult to absorb, depending on the demographic. Ms. Barry said that the 6.3% increased rate seems high; she asked that the Finance department review the recommendation and emphasized that Town staff and Board members should be aware of the impact®Prate increases on the citizens. Ms. Barry asked if other communities have asked the MWRQ to analyze how it sets rates and asked Ms. Kosnoff to see if Water Superintendent Ralph Pecora can look into the matter. Ms. Hai asked if a targeted outreach can be done to alert the flat rate customers to rate change. Ms. Hai believes census data can be used to calculate per person usage based on the number of residents in a home. Seeing no audience members wishing to speak, Ms. Barry closed the Public Hearing at 7:36 p.m. U relate Road Scenic—B— wa Cgrttee Richard tamale, Planning Board Chair/Selectmen's representative to the Scenic Byway Committee, reported that Battle Road is a state designated scenic byway running through Arlington, Lexington, Lincoln, and Concord and the Minuteman Park. Lexington's section of the byway includes the entirety of Massachusetts Avenue to Route 2A, ending at the Lincoln town line. There are also two spur roads: Massachusetts Avenue to Bedford Street and Hancock Street, ending at the Hancock.-Clark House; and off Woods Street, along Old Massachusetts Avenue, ending at Route 2A. Mr. Canale reported that a previous byway committee received a grant from the Federal Highway Administration plus a 20% match from the Massachusetts Department of Transportation in order to formulate a corridor management plan. The plan has been completed October 1, 2018 Page 4 of 9 but remains to be implemented through a Memorandum of Agreement between the four towns and the Park. Mr. Canale presented facsimiles of proposed byway signage for the Selectmen's review. He noted that the word "scenic" has been dropped from the official name. Mr. Canale reported that he is currently Lexington's only Byway Committee representative (of a possible three) now that the second citizen has dropped out and a new staff member has not been named to replace former Planning Director Aaron Henry. He suggested that a staff member from the Economic Development Office be considered for that role. Ms. Barry asked whether the website will be mobile-device friendly and whether it would be translated into other languages. She asked that a tab be added to the homepage, with a title such as "Shop, Eat, Stay." Ms. Barry said that funding for the initiative within the T'own's FY20 budget should be discussed. Mr. Canale said that the Town has committed to hosting the website. Every year, a continuing funding commitment will be requested. Mr. Lucente asked what the launch date of the website will be. Mr. Canale said the goal is for the launch to take place by the end of October. Mr. Pato asked Mr. Canale to send the website address to the Board so members can provide feedback. Ms. Hai said that several different websites come up when searching online for the Battle Green Byway so some work should be done to distinguish the correct URL from others. Ms. Hai also asked Mr. Canale to coordinate with the Visitors Center staff and Tourism Committee. Dawn McKenna, Chair of the Tourism Committee, offered Visitors Center resources in the form of recent photographs and asked that it be included on the website's interactive map and asked that the Byway Committee coordinate with the Visitors Center website effort. Textile CgIlection A�,reernent L_ David Pinsonnault, DPW Director; Robert Beaudoin, Environmental Services Superintendent; and Steve Lisauskas, Waste Zero, asked the Board to approve the proposed textile collection program that was first presented to the Board in June 2018. Collected materials would include clothing, including coats,jackets, hats and shoes; leather goods;jewelry; purses and backpacks; blankets, quilts, sleeping bags, cushions, and pillows; drapes and curtains; toys; mirrors; tools; silverware, dishes, pots and pans, cups and glasses. Mr. Lisauskas said that, nationally, 85% of textiles are discarded; in Massachusetts, textiles make up I I% of the waste stream; 95% of this material can be recycled or reused but currently only 15% is reclaimed. Mr. Pato said the program seems like a great way to divert materials from the waste stream and that curbside pick-up increases overall diversion. He noted there are other existing textile drop.- off sites which contribute to fundraising efforts for Goodwill and the Schools. Residents can continue to drop their materials off at these locations if they prefer. October 1, 2018 Page 5 of 9 Ms. Barry asked how many vans would serve Lexington and if it would be clear that the vans are From Simple Recycling. Mr. Lisauskas said there would be two vans per day, five days a week, which would take about 3 hours each day to make the collection; they would be clearly marked. Ms. Barry asked about public education. Mr. Pinsonnault said a mailing would go out prior to the launch date and information would be posted on the Town website. Ms. Barry and Ms. Hai asked Mr. Pinsonnault and Mr. Beaudoin to reach out to the school population to announce the program and to alert the parent-teacher organizations about a potential impact to their textile collection fundraising effort. Ms. Hai emphasized the importance of a joint effort public education campaign to promote the service. Bob Pressman, 22 Locust Avenue, asked about the potential impact on Goodwill and if the organization has been notified. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to authorize the Town Manager to enter into a textile collection agreement with Simple Recycling to commence on a date mutually agreeable to both parties. A Water 2Erove Burlin Ston 6 David Pinsonnault, DPW Director; and Ralph Pecora, Water and Sewer Superintendent provided clarifications about to a previously presented water agreement proposal with the Town of Burlington. Areas of clarification included telemetry measuring; metering; shared costs; annual agreement review; and MWRQ fees. Mr. Pinsonnault said that pressure readings during previous times when Lexington has provided Burlington with water show that pressure has been well above the minimum range and there would be no impact to Lexington residents' water pressure with this agreement. Compared to the similar agreement with the Town of Bedford, Burlington would draw fewer gallons on fewer days of the year. Ms. Hai, Ms. Barry, and Mr. Pato said they are now comfortable with the provisions of the agreement. Mr. Pato said that, analyzing the water pressure data, he has determined that there is a distinct I% reduction in pressure when Burlington is drawing water but this is still well within the range required. Mr. Lucente asked that the pressure be monitored consistently when Burlington is drawing water so that the data can be captured and used in the yearly contract review. He asked that the annual contract review come before the Board of Selectmen. Mr. Lucente's overwhelming concern is cost, he wants Lexington to be a helpful neighbor to Burlington but does not want any additional burden on Lexington residents, especially with water rates going up. ,John Carney, 3 McKeever Drive, said he sees no clear benefit to agreeing to this contract and Feels it a mistake for the Board to approve it without understanding if there are hidden costs. October 1, 2018 Page 6 of 9 Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Burlington Water Agreement as presented and to authorize theTown Manager to sign said agreement. Review and Discuss Potential 201 �Fall S.�eciql 'T'own_Meefi�n �,_)Karrant Articles The warrant must be voted at the next Selectmen's meeting on October 15, 2018. No Citizen's Petitions were received by the deadline. 0 Appropriate for Hosmer House Reuse Study Ms. Axtell asked for more information on this initiative, especially with the new Police Station moving forward. Mr. Lucente said he believes the scope should be broad and include a possible removal to another location as well as what the building would be used for. Mr. Pato and Ms. Barry agreed with taking a broader view. Ms. Hai said the Hosmer House is a piece of the Police Station puzzle and suggested it could become part of a largerTown building master plan. She recommended that the article wording allow flexibility. Mr. Lucente recommended a meeting with the Historic Districts Commission to understand whether moving the building would be allowed. Ms. Barry said she would reach out to the HDC to set up a joint meeting before Special Town Meeting. Bob Pressman, 22 Locust Street, asked if the concept is off the table to include the Hosmer House as part of the Police Station project. Dawn McKenna, Precinct 6Town Meeting Member, said the Hosmer House had previously been discussed extensively atTown Meeting, at which time the prohibition against moving the structure off site was emphasized. 0 Appropriate for Crematorium Schematic Design Mr. Pato proposed appropriating funds at Special Town Meeting to be contingent upon approval of recommendations from the Ad Hoc Crematorium Study Group. Taking this step would allow the Westview Cemetery operational building not to be delayed. Ms. Barry asked how the appropriation amount could be determined. Ms. Hai clarified thatTown Meeting would be allowing funds to be available for schematic design only if the Ad Hoc Crematorium Study Group recommends a combined facility and if the Selectmen approve that recommendation. If the study group does not recommend a combined facility, the funds would not be released. An alternative would be to hold a second Special Town Meeting around the time of the Annual Town Meeting so that the operational facility and the crematory projects can be aligned. Mr. Pato noted that the Westview operational building would be funded with cemetery fees but he is unsure how the crematorium would be funded. Mr. Lucente said a discussion at Special Town Meeting will provide direction which will only happen if the article stays on the warrant. October 1, 2018 Page 7 of 9 Ms. Hai asked what it would happen ifTown Meeting declines to fund the crematorium schematic design this November. Mr. Pato said that outcome would leave the issue where it now stands but the discussion would be instructive. Dawn McKenna, Precinct 6 'Town Meeting member, said that Westview has been discussed for some time and it was agreed that the building needs upgrading, although there has been a lack of unanimity about what that entails. She believes the crematorium concept further confuses the subject. Mr. Malloy said, from what he understands, the two projects should be separated. He believes the operational facility should move forward while the study group delves in to the questions surrounding the crematorium. Mr. Malloy believes a longer community conversation about a crematorium is needed; given the proximity of other crematoria that service the region, the goal of having a Lexington facility is unclear. Mr. Lucente said that if that projects are separated, it would mean than there would be more than one building. He believes separating the two projects points the study group in a certain direction, which was intended to be left open-ended. If the projects are separated, the Westview operational building construction funding might as well go ahead this fall. Ms. Barry called a brief recess until 9:55 p.m. Review Board of Selectmen The Board reviewed proposed Selectmen's Meetings, including FY 19 budget, Summits, Special Town Meeting and Annual 'Town Meeting dates. Members agreed that Executive Sessions should take place before Regular Session meetings as often as possible. Ms. Barry posed the question of starting the meetings at 6:30 p.m. instead of 7:00 p.m. Mr. Lucente said the time should remain 7 p.m. Mr. Pato said he is willing to consider a 6:30 p.m. start but, in that case, asked to schedule housekeeping items only in the first half hour. Ms. Hai said an earlier start time would put a burden on citizens who want to participate. Discuss P electmen's Seat Mr. Barry reported that the 'Town Clerk has received Selectman Ciccolo's letter of resignation, effective December 31, 2018. Because December 31 is less than 100 days before the 'Town Election date, a Special Election would not take place. Ms. Ciccolo's seat would be vacant from December 31, 2018 until March 5, 2019. Ms. Ciccolo stated in her letter that she would amend her resignation date if the Board felt strongly about filling the seat by Special Election, however Ms. Barry said a minimum of 64 days is required between a resignation date and a Special Election. If Ms. Ciccolo's resignation was effective today, the Special Election would not take place until early December. Mr. Lucente, Mr. Pato, and Ms. Hai agreed that keeping the resignation date as submitted makes the most sense. Ms. Barry said she would prefer not to have an empty seat but the timing is difficult. October 1, 2018 Page 8 of 9 There is one year remaining on Ms. Ciccolo's term. 'Therefore, the March 2019Town election would field I candidate for one year to fulfil the term; and 2 candidates for 2 three.-year terms. Selectmen-----Committen A. .oi� _�ntrnen�ts/Resinations Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to accept the resignation of Su Shen from theTransportation Advisory Committee to be effective immediately. The Board extended its thanks and appreciation to Mr. Shen his time and effort in serving the Lexington Community. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Vinita Verna to theTransportation Advisory for a three.-year term to expire September 30, 2021. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Omar K.hudari to the Bicycle Advisory for a three.-year term to expire in 2021. Upon motion duly made and seconded, the Board voted 4-0 to appoint P. K. Shui to the Communications Advisory Committee for a three.-year term to expire in 2021 Consent ABenda 0 on WWI Veterans Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and sign a letter inviting descendants of Lexington residents who served in World War I to join Lexington in celebrating Veterans Day 2018. ARprove One-Day��nses Li uor Lice Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve eight one.- day liquor license requests from Spectacle Management to serve beer and wine at the following events being held in Cary Memorial Building, 1605 Massachusetts Avenue: Kurt Elling, Saturday, October 13, 2018, 8:00 p.m. to 11 :00 p.m.- Tommy Emmanuel, Sunday, October 14, 2018, 7:00 p.m. to 10:00 p.m.; Air Supply, Th ursday, October 25, 2018, 8:00 p.m. to 11 :00 p.m.; Chinese Warriors, Friday, October 26, 2018, 8:00 p.m. to 11 :00 p.m.; Italian/Jewish/Therapy, Sunday, October 28, 2018 3:00 p.m. to 6:00 p.m.; Postmodern Jukebox, 'Thursday, November 1, 2018, 7:30 p.m. to 11 :00 p.m.; Peter& Paul, Saturday, November 3, 2018, 7:30 p.m. to 11 :00 p.m.; and the Wallflowers, Friday, November 30, 8:00 p.m. to 11 :00 p.m. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license request from Exhibit"A" Brewing Company to serve beer at Maker's Festival at Tremont School event being held on Saturday, October 27, 2018 from 1 :00 p.m. to 4:00 p.m. at Tremont School, 7588 Marrett Road. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for'The Cary Memorial Library Foundation to serve beer, wine, and punch at the October 1, 2018 Page 9 of 9 Reception for Foundation Donors event being held on Friday, November 16, 2018 from 7:00 p.m. to 8:30 p.m. at the Cary Memorial Library, 1874 Massachusetts Avenue. Upon motion duly made and seconded, the Board of Selectmen voted 40 to approve a one-day liquor license for Brookline Bank/LACS to serve wine at their Community Event/Art Walk event being held on Thursday, November 15, 2018 from 6:00 p.m. to 9:00 p.m. at the Brookline Bank.- Lexington office, 1793 Massachusetts Avenue. 0 Use of Battle Upon motion duly made and seconded, the Board of Selectmen voted 40 to approve a request Born theTown Celebrations Committee to place flags near the World War I plaques on the Battle Green for Veteran's Day. The flags would be put in the ground on Thursday, November 8, 2018 and removed on 'Tuesday, November 13, 201& Water& Sewer Commitments and AdIustrnents Upon motion duly made and seconded, the Board of Selectmen voted 40 to approve Water and Sewer Commitment Cycle 9 Billing August 2018 for $ 381,936.00; and Water and Sewer Adjustments as recommended by WSAB September 13, 2018 for ($17,456.26). Ad'ourn Upon motion duly made and seconded, the Board of Selection voted 40 to adjourn at 10:15 p.m. A true record; Attest: Kim Siebert Recording Secretary October 15, 2018 Page 1 of 13 SELECTMEN'S MEETING Monday, October 15, 2018 A meeting of the Lexington Board of Selectmen was called to order at 6:46 p.m. on Monday, October 15, 2018 in the Selectmen's Meeting Room of theTown Office Building. 'The Board immediately went into Executive Session under Exemption 10 by a roll call vote of 5-0, and reconvened in Open Session at 7:03 p.m., at which point a recess was called until 7:10 p.m. Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai were present as well as Mr. Malloy, 'Town Manager; Ms. Axtell, AssistantTown Manager; and Ms. Siebert, Recording Secretary. Selectman Concerns and Liaison Reports Mr. Pato reported that the School Master Plan Committee met on Friday, October 12, 2018 and reviewed the process for submitting Massachusetts School Building Authority (MSBA) statement of interest letters, specifically with regard to Lexington High School. Additionally, the Committee looked at enrollment projections and the methodologies being used, and discussed space needs based on an analysis of the educational program. A subsequent meeting is scheduled next month. Ms. Barry reminded the community that the'T'own's Flu Clinic will be held on Saturday. October 27. 2018 from 10 a.m. to 2:30 p.m. at the old Harington Elementary School gymnasium. 'The clinic is open to residents, ages 5 years of age and older. Ms. Barry thanked Mr. Pato and Mr. Lucente for delivering remarks on behalf of the Board at the groundbreaking for the Lexington Children's Place and the ribbon-cutting at Clarke Middle School. A ribbon-cutting ceremony is also scheduled for the Diamond Middle School on October 23. 2018 at 3:30 p.m. at which Ms. Barry will deliver remarks. Ms. Hai reminded the community that the Selectmen's office is accepting applications until midnight tonight for the ad hoc Special Pen-nit Residential Zoning Bylaw Amendment Committee. Grant of Location for Lincoln Street for Eversource Katie Flaherty and Kelly Korea, from Eversource Energy, requested Selectmen approval to replace an underground circuit on Lincoln Street. Upon motion duly made and seconded, the Board of Selectmen voted 50 to-approve the petition of Eversource to construct, and a location for, such a line of conduits and manholes with the necessary wires and cables therein, said conduits and manholes to be located in Lincoln Street.- Northerly from pole 55/83, thence turning easterly, approximately 992 feet east of Lexington Street, a distance of 101 :± feet of conduit. Ljauor L_icense---_ChanIe ofL_Manaer-----I-Jernent L-iguor Li cense- ���fMqna,er-----A l oft Beth Osbourne, General Manager for Element and Aloft hotels; and Catherine Murphy, Food October 15, 2018 Page 2 of 13 and Beverage Manager for Aloft and Element hotels asked the Board to approve a change of management for both facilities. All necessary paperwork has been submitted; the proposed new manager, Beth Osborne, has submitted an Alcohol Awareness Training Certificate and completed the required CORI check. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application reflecting a change of manager and issue an All.-Alcoholic Innholder Liquor License for Lixi Hospitality Lexington FB MGT', Inc., d/b/a Element Lexington located at 727 Marrett Road--B reflecting the same. All the necessary paperwork to request approval for a change of manager on the All.-Alcoholic Innholder Liquor License for Lixi Hospitality Lexington FB MGT', Inc., d/b/a Aloft Lexington has been submitted. The proposed manager, Kathryn Murphy, has submitted an Alcohol Awareness Training Certificate and completed the required CORI check. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application reflecting a change of manager and issue an All.-Alcoholic Innholder Liquor License for Lixi Hospitality Lexington FB MGT', Inc., d/b/a Aloft Lexington located at 727 Marrett Road.-A reflecting the same. Community�Choice�Elec�tricityA�, ge�mtion�Udqte Mark Sandeen, Sustainable Lexington; Paul Grommer, CEO Pelegrine Energy/Community Choice broker; John Shortsleeve, Bay State Energy; Marlana Patton, Lexington Program Manager presented details of a proposed energy procurement contract to replace one that is expiring. Mr. Shortsleeve asked the Board to authorize the 'Town Manager to enter in to the new contract on the day the bids come due. Ms. Barry stated that since Lexington initiated the Municipal Aggregation Community Choice Program a year and a half ago, over 10,000 participating Lexington customers have realized $23M in savings compared to the basic Eversource electricity rate. Mr. Shortsleeve reported that the program has also provided 100% green electricity at a lower cost and, due to using green energy, Lexington has achieved a 20-30% reduction in greenhouse gas emissions. Ms. Patton said the transition to the new contract will be seamless; participants will see a new supplier name and a new rate on their electricity bill. Any active accounts will be automatically enrolled in the same program option it currently has. Anyone who opted out of the program will remain opted out unless they call to enroll. The 'Town is required to issue an announcement about these changes through the local media and the 'Town website, however Ms. Patton recommended broader outreach to ensure community awareness. Mr. Shortleeve stated that about 15% of homes and roughly half of the businesses in Lexington do not participate at this point. Mr. Lucente said he would like a stronger outreach effort to encourage people to join who may have been hesitant the first time around. Mr. Pato suggested reaching out specifically to those that opted out; a number of residents have October 15, 2018 Page 3 of 13 told him that they initially misunderstood the program and others mistakenly assumed the Town's participation in Community Choice was the reason their electricity bills increased. Ms. Barry agreed that a larger outreach effort was warranted and believes it should clarify that the new supplier is an authorized provider. Ms. Ciccolo asked if outreach could be done to the business community to encourage greater participation, perhaps through the Chamber of Commerce. Ms. Hai added it is important to help people understand how to opt in. David Kanter, Precinct 7Town Meeting Member, asked if a change in program option is available throughout the contract period and on what information the projected Eversource rate is based. Mr. Shortsleeve replied that changing program options is always possible and the rate projection was determined through market observation. Beth Davenport, Mothers Out Front Lexington, reported that her organization wholeheartedly supports continuing the Community Choice Aggregation program. Upon motion duly made and seconded, the Board voted 50 to authorize theTown Manager to execute an aggregation supply agreement for an up to 24--month period if the price is below the estimated price of$0.12 per KwH for the ensuing 12--month period. Preliminary_EY�(� (�-f^YZ(�24 C;ar�ta� Im�lrrovement Pian Carolyn Kosnoff, AssistantTown Manager for Finance, presented a preliminary summary of the Town's FY202O.-FY2024 capital improvement plan for initial review. 'The full list of projects was submitted by department managers; the majority have been reviewed by staff and theTown Manager. The capital projects will be discussed in further detail during the Selectmen's department budget meetings in November. 'The Capital Expenditures Committee will also vet the projects in order to make recommendations. Briefly described highlighted projects include: • Police Indoor/Outdoor Firing Range Schematic Design, Hartwell Avenue (Public Safety) $125,000 in FY 2020 from the levy: Envisioned as a potential regional asset. • Lexington Police Station Rebuild (Public Facilities): $23,386,909 in FY 2020 from the levy. Design funds appropriated Annual 'Town Meeting 2018. A debt exclusion referendum expected for this project. Warrant article seeking approval for construction funds anticipated Annual 'Town Meeting 2019. • Lexington High School Short-term Capacity (Public Facilities) $152,500 in FY2021 from the levy: School Committee and staff have revised project from $1M Science Lab expansion project to smaller space modification, made possible by schedule changes. • Lexington High School Field House Track Resurfacing (Public Facilities) $250,000 in • FY2020 from the levy: A newly added project; current indoor track deemed unsafe. The number is a placeholder; Facilities doing a deeper cost analysis. October 15, 2018 Page 4 of 13 • Center Streetscape Improvements (Public Works) $9,273,880 in FY2020 from the levy and Community Preservation. • Automatic Meter Reading System (Public Works) $5,940,000 in FY2020 from Water/Sewer revenues. • Pump Station Upgrades (Public Works) $700,000 FY2020; $602,000 FY2021; $520,00 FY2022; $50,000 FY2023 from Sewer revenues: The Town has been putting about $800,000/year into pumping station upgrades; the next five years will see a gradual decrease in annual investment due to continued maintenance efforts. • Water Distribution System Improvements (Public Works) $2,200,000 in FY20201 $2,530,000 FY2021; $3,040,000 in FY2022; $2,200,000 in FY2023; $2,200,000 in FY 2024 from State Aid and Water revenues: Water System study recommends replacing I% of the waterlines each year; original allocation of$1.2 upgraded to reflect cost increases that will allow work to continue. • Hill Street New Sidewalk Project (Public Works) $1,500,000 in FY2020 from the levy: Design engineering approved; this estimate is a placeholder. • Intermunicipal Agreement with Minuteman High School (Recreation) $8M in FY2020 from levy, CPA, and Recreation: Another new addition to Capital Plan. A working group was recently formed. • Old Reservoir Bathhouse Renovation (Recreation) $620,000 in FY2020 from Community Preservation funds: Design funds appropriated at Annual Town Meeting 2018; study now complete; renovation planned which requires construction funding. Mr. Lucente said he was not expecting to see the Police Firing Range request listed for FY2020 and he would like more information about what the project entails. He is also surprised that the indoor track has suddenly become urgent. Mr. Pato asked what the life expectancy for the new track surface is and how that coincides with the future high school project. Ms. Barry asked if there would be revenue from the Police Firing Range. Ms. Ciccolo asked what year the construction of the firing range is expected since only design funds are listed. She asked if a working group is discussing regional need for the firing range. Ms. Hai also expressed surprise at the urgency of the indoor track project and noted that the low cost seems indicative of a temporary fix. Mr. Lucente noted the alarming increase in the Automated Meter Reading project estimate, from $2,050,000 to $5,940,000. He asked that a closer look be taken at the return on investment for information about and explanation why increase is so big. Mr. Lucente also expressed concern about the Center Streetscape construction timeline, noting upcoming celebrations and the inevitable inconvenience to Center businesses and patrons if the project goes on for a long time. Mr. Pato wanted to understand why the cost of the Automatic Meter Reader project had pumped so dramatically. He also questioned whether the Water System Distribution project includes improvements for the Grove Street area's recurring water pressure issues. October 15, 2018 Page 5 of 13 Ms. Barry agreed more explanation is warranted for the Automatic Meter Reading cost and noted that the total Capital cost of$70,564,954 for FY20 is daunting. She asked if the partnership with Minuteman High School would include a pickleball court and cricket field, two needs that have been identified by residents. Ms. Kosnoff said inclusion of these amenities is under review. Ms. Ciccolo also asked for infon-nation about the meter project. She believes there will be a lot of community interested in the intermunicipal agreement with Minuteman High School and asked if there is a plan to discuss the project with the broader public. Ms. Ciccolo expressed frustration with the slow pace of the Community Center Expansion project which is not scheduled for design-construction funding until 2022-2024. She asked if there is a way to model the impact of the significant water/sewer projects on the water/sewer rates. Ms. Hai noted that the Water Distribution System project has jumped 50% from last year's projection. The total FY2020 Capital cost was expected to be about $49M, not $70M. She believes a conversation about priorities should take place. David Kanter, Capital Expenditures Vice Chair, said he believes the firing range project is a viable plan to address a regional need. Mr. Kanter said he has serious reservations about the returns on investment associated with the Meter Reading project. He formally requests that this financial report, and any future commissioned reports, be forwarded to the Capital Expenditures Committee as soon as they are available. Mr. Kanter urged theTown to carefully consider its role in how the athletic complex asset would be maintained at Minuteman High School. Bob Pressman, Community Preservation Committee, asked that the affordable housing project on the Leary property not be allowed to languish. He questioned why the entire Center Streetscape appropriation is listed in a single year and noted that the $2.3M for sidewalks in the Center is CPA eligible. Dawn McKenna, 'Tourism Committee Chair, noted that funds for short-term parking and a turnaround in the Depot Square lot, to use during the Visitors Center construction, does not appear on the Capital projects list for FY2020. She asked that it not be overlooked. StorrnwateL�Utilit Utility Dave Pinsonnault, DPW Director; and ,John Livsey, 'T'own Engineer, presented details of the Federal MS4 ston-nwater management requirement. 'The MS4 went into effect on July 1, 2018 and is notably stricter than the previous management plan. Six "Minimum Control Measures" have been carried over to the new plan but are now more defined require more reporting. 'The new pen-nit will impact DPW Engineering and Operations in areas like infrastructure upgrades, prevention, and public education/outreach. Conservation, Facilities, Planning, andTown Building department operations are affected; input will be required from 'Town counsel, Board of Selectmen, andTown Manager. Mr. Livsey would also like to discuss establishing a Ston-nwater Enterprise Fund. Mr. Livsey noted that Lexington geographically occupies land within three river watersheds: the Shawsheen, the Charles, and the Mystic. Each watershed has its own stream management plan and funding allocations are used to implement these plans that include culvert replacement, street October 15, 2018 Page 6 of 13 drain and catch basin maintenance, erosion control, improved filtration systems, pollution prevention including "total maximum daily load" monitoring, and illicit discharge detection and elimination (IDDE). Mr. Livsey said several UM SS Lowell graduate students have become members of Lexington's "Stream Team", assisting with the mapping of 125 miles of piping and 360 outfalls in the water storrnwater system; using graduate students for this work is a cost- and time-saving model other towns have adopted. Mr. Livsey noted, however, that cost projections to comply with the MS4 exceed $2M for annual storrnwater management. He believes it impossible to meet the'T'own's obligations without an additional funding source. Currently, the funds come from the levy. If a Stormwater Enterprise Fund were established from user fees, as it has been in other Massachusetts towns, it could be based on one of several models: a flat, graduated, proportional, or distributed fee, with the possibility of credits for homeowners who install storrnwater management infrastructure. Ms. Hai said she is intrigued by the idea of establishing an Enterprise Fund and with a more equitable distribution of costs but is also cautious about adding another fee for property owners. She said the $2M currently budgeted should not meld into other operating uses without transparency. Ms. Ciccolo asked if contractors have been alerted to the new MS4 regulations and what the requirements mean for how they conduct business. She expressed concern that an Enterprise fee would affect older homes more because they are less able to retrofit infiltration systems. Ms. Barry said she is not thrilled about instituting a new fee but outreach and education about the new requirements will be very important, whether there is a fee or not. Mr. Pato said he is not averse to a new fee but would want to see a reduction in the tax rate if the $2M was no longer needed to fund stormwater management compliance. He is also concerned about the ability of an older homesite to retrofit storrnwater management systems. Mr. Lucente asked what the source of the reported E. Coli bacteria is and if the street salt in treatments is a factor. Mr. Livsey reported that dog waste and cracks in the pipes/antiquated sewage systems are the main sources. TheTown is now required to test storrnwater for conductivity but has not found salinity to be a problem. Mr. Lucente asked how much higher than $2M the cost is expected to rise. Mr. Livsey said there is no way to put a price tag on the increase because here is no known phosphorus control plan and because illicit discharge detection cannot be estimated in advance. However, the pipe lining program, occurring separately, should help identify current issues and avoid future ones. Mr. Lucente believes public education is essential and is a better approach than adding another fee. David Kanter, Capital Expenditures Committee Vice Chair, sees the MS4 as another unfunded mandate but he also interprets the requirements as practical and useful. Mr. Livsey agreed and credited the EPA for improving the regulation by listening to feedback. He reported he would not have to ask for supplemental FY 19 funding to meet the demands of the requirement. October 15, 2018 Page 7 of 13 Center Stre etsca.e Presentation Dave Pinsonnault, DPW Director; and ,John Livsey, 'T'own Engineer, presented details of the 25% design in advance of a Special Town Meeting request for 100% design funding and an Annual Town Meeting 2019 request for construction funds. The Center Streetscape goals are: improved safety; improved accessibility; and renewal of the mid-century modern landscape. Mr. Livsey said that some adjustments to the presentation have been made since the public information meeting held on June 11, 2018. Recent actions are: aTown Manager's Working Group was formed to guide the design team staff, an historic resource assessment was conducted; landscape design and tree inventory management documents are available on the DPW's Engineering webpage, as is the video of the,June 11, 2018 meeting; a meeting was held with the Disability Committee to discuss concerns. Mr. Livsey noted that the updated 25% design is consistent with the recommendations of the ad hoc Center Streetscape Design Committee and the Board of Selectmen. Changes from previous 25% include: removal of Woburn Street intersection; design simplification; removal of fencing, historic medallion s/markers, and street median; and addition of soil amenities for tree health. The updated estimate includes costs for all elements in current 25% design; a design contingency; Police Details; and Construction Inspection and Administration costs that have been verified and defined. Mr. Livsey reported that I or 2 additional full-time oversight staff will be needed for the proj ect. The estimate assumes one phase; costs would increase if the project is phased. The estimates are now expressed in 2020 dollars, based on recent bid pricing and adjusted for inflation. An updated estimate will be developed when the plan progresses to 100%. The total cost of the project, including Police details and construction administration is $9,372,350. If construction funding is approved at Annual Town Meeting 2019, the project would commence in the spring of 2020 and end by fall 2023. Mr. Lucente asked about trees shown in renderings that appear to be in front of the historic clock. He asked whether the Police kiosk on Massachusetts Avenue would be moved to accommodate a planter. Mr. Livsey will look into the trees near the clock. Mr. Pinsonnault reported that Police Chief Corr says the department does not need the kiosk in that location. Mr. Lucente asked that the Center Committee be consulted. Mr. Lucente reported that the current crosswalk paint is slippery when wet. Mr. Livsey reported that a non-slip additive will be used in the new markings. Mr. Lucente asked for more details about the possible phasing. Mr. Livsey said more will be known as the project gets closer to the 100% design threshold. Mr. Pato noted that the cost estimate has been decreased by removing the Woburn Street intersection and increased by adding a portion of Waltham Street that was formerly out of scope. Mr. Livsey added that part of the increase is from pricing in 2020 dollars. October 15, 2018 Page 8 of 13 Ms. Barry expressed concern about the placement of a Massachusetts Avenue crosswalk near Grant Street as shown on the rendering and noted that the dead trees in the Center should be removed whether the project goes forward or not. Ms. Barry asked if crosswalk lighting will be added. Mr. Livsey said crosswalk lighting will provide foot candle illumination appropriate to each location. Ms. Ciccolo asked if a left turn arrow can be added to the pavement at Grant Street. Mr. Livsey reported that there is not quite enough width for a regulation turn lane but he will take another look at creating the necessary width. Ms. Ciccolo asked if shrubs can be added on the other side of Massachusetts Avenue from the Police Station. Mr. Livsey said the Tree Committee will be consulted but he is concerned with the narrow sidewalk width at that location and the salt impact on less hearty vegetation. Ms. Hai asked if the heavily used Massachusetts Avenue crosswalk between the Police Station and the church will be removed. Mr. Livsey said it is on the edge of the project scope and he would look into it. Ms. Hai believes the total project cost is too high, particularly given that the Woburn Street intersection is still unaddressed and there is another $3M for the separate Battle Green Streetscape project. She asked, as the design plays out, for particular attention to cost containment. She further noted that the crosswalk aprons were all recently changed and asked if they can be retained. Mr. Livsey said that since the locations of the aprons will change, these aspects of the streetscape cannot be reused. David Kanter, Capital Expenditures Committee, asked when the construction analysis will be available. Mr. Livsey expects it to be ready in late February. Dawn McKenna, 9 Hancock Street, asked why, given the estimated cost of the project, utility lines are not being moved underground. She asked why the parking sign bases are ornate and why no contingency line item is included in the estimate. Ms. McKenna expressed concern about moving the Police kiosk, given that Town Meeting passed an override that included funding to restore a Police Officer in the Center. Speaking as Chair of the Tourism Committee, Ms. McKenna said she and Mr. Pinsonnault would be meeting to discuss aligning the construction schedules of the Center Streetscape project and the Battle Green Streetscape project. Sue Cusack, Precinct 9Town Meeting Member/Committee on Disability, said the Commission remains concerned about the plan to use brick for some of the sidewalks. The Commission, however, appreciates the thoughtfulness the DPW has demonstrated in discussions of concerns and is happy with the plan to pilot a curb cut design before the entire project moves forward. The Commission continues to believe brick sidewalks maintenance will be costly. t with LibrqU Union Ms. Barry was recused from the item as her husband is an employee of theTown. Ms. Ciccolo chaired in Ms. Barry's absence. October 15, 2018 Page 9 of 13 Mr. Malloy, 'Town Manager, and Ms. Graglia.-K.ostos, Director of Human Resources, verified that the contract negotiated with the Library Union is consistent with the consensus reached by Selectmen in Executive Session discussions. The Library Union has agreed to the terms. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and authorize theTown Manager to sign the FY 18-20 Collective Bargaining Agreement with the Library Union. A brief recess was called until 9:50 p.m. Min utemap_ffigh_agh22LLgdA1g Melissa Battite, Director of Recreation and Community Programs and David Pinsonnault, DPW Director, presented information about a proposed intermunicipal agreement with Minuteman High School that would provide access to a shared, full-size atheltic complex. Ms. Battite said that conversations about additional athletic fields on the Minuteman campus have been taking place for over five years. During this time, Recreation has held a place in the Capital Plan for field funding. Legislation was signed this past summer that allows Minuteman to enter into a 50- year lease/partnership, making an inten-nunicipal agreement about athletic fields possible. Ms. Battite reported that although Minuteman is free to partner with other entities, it only wants to partner with theTown of Lexington. The dollar figure for the full complex (multi-sport field and sport field lighting; multi.- sport/softball field and sport field lighting; multi-sport/baseball field and sport field lighting; tennis courts and sport field lighting; athletic structures .-bleachers, press box, athletic building with kitchen and storage shed) is $20M, of which Minuteman High School has $12M set aside and will also pay all design costs. It asks theTown of Lexington to appropriate the remaining $8m. Ms. Battite acknowledged that many questions, including long.-terms partnership concerns, remain to be answered. Minuteman's accelerated timeline to be operational by the fall of 2020 has caused Lexington staff and relevant committees to work intently on aligning the project with Lexington's budgeting process and a Working Group has been formed. 'The group envisions requesting approval at Annual Town Meeting 2019. Possible funding sources include debt service; Community Preservation; and an Athletic Enterprise Fund. Ms. Hai believes there is need for additional fields and recognizes that this project will have ardent supporters in the community. She is not convinced that a track at Minuteman will provide Lexington with the benefits it needs, especially since scheduling will conflict with Minuteman's own athletes. Ms. Hai asked if there is demonstrated need for additional tennis courts. Peter Coleman, Assistant Director of Recreation and Community Programs reported that he has to deny 2,500 hours of athletic field use every year; he will try to tease out tennis court numbers but noted that the Gallagher tennis courts at LHS are often at capacity in the evening. Ms. Hai asked if an exclusive partnership with Minuteman means that Lexington would have the only other access to the complex. Ms. Battite said the Working Group is looking into this question. It could also mean that hours not needed by either partner could be leased to other October 15, 2018 Page 10 of 13 interested parties in a tiered system, similarly to what Lexington does with its fields within the Town system. Who would administer scheduling and who would have control of potential revenue are associated questions. Ms. Hai said there is not yet enough information to form a conclusion on cost versus benefit but she is certain Lexington could not build the same athletic complex on its own for $8M. Ms. Ciccolo agreed that it is necessary to understand the need and benefits versus the investment. She asked if there are additional areas on the Minuteman property that could become athletic fields. Ms. Battite said there is some, but not much, additional acreage, perhaps half a field's worth. Ms. Ciccolo said it would be impossible to buy land in Lexington to build similar fields for the same amount being requested. Ms. Barry verified that the field partnership would be in addition to, not instead of, the current high school complex fields; she asked that questions the Working Group has generated be shared with the Board of Selectmen. Ms. Barry agreed that the athletic fields have been on the Capital list for several years but without a dollar figure; as such, it might be viewed at jumping the queue. Mr. Pato agreed that more detail is warranted but noted that need for more athletic fields has Neem well established. Mr. Lucente, a member of the Working Group, said Minuteman will build an athletic complex whether Lexington is a partner or not. David Kanter, Capital Expenditures Committee, asked about the status of Minuteman's design phase. Mr. Kanter asked about how management of the fields would be administered and what the funding sources for this investment would be. Betsy Weiss, 8 Dover Lane, recalled that the last opportunity for field construction involved the land on Lowell Street and the cost at that time was $2M for a field and a half. She asked for the Minuteman option be seriously considered. Lisa Rhodes, Precinct 9, Recreation and Community Programs Committee Vice Chair, stressed that this opportunity guarantees athletic field access for 50 years. Field conditions and weather/seasonal effects often render natural grass fields unusable. She urged consideration for this project. Review an iittee �tCP A�C Ms. Battite, Recreation and Community Programs Director, relayed a recommendation from COPA C to update the committee charge by removing the Youth Service Council member and replacing that member with an appointee from the Lexington Youth Commission, saying a "youth" voice will enhance conversations regarding current and future programming. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to amend the charge for the Community Center Program Advisory Committee by removing the Youth Service October 15, 2018 Page 11 of 13 Council member and replacing that position with an appointee from the Lexington Youth Commission. Review an ee Ms. Battite, Recreation and Community Programs Director, relayed a recommendation to update the Recreation Committee charge to include a liaison from the School Committee and Bicycle Committee. The Recreation Committee and the School Committee have several common interests and goals for programming and facilities. This will provide for more transparency and opportunities for collaboration when developing programs and capital planning. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to amend the Recreation Committee charge to include a liaison from the School Committee and Bicycle Advisory Committee. A Mrove F Y 19 Water/Sewer Rate Carolyn Kosnoff, Assistant'Town Manager for Finance, provided the third of three presentations regarding FYI 9 Water and Sewer rates. Ms. Kosnoff noted that the actual meter readings from section two residential accounts confirmed data from actual readings from section one; therefore, the department stands by its recommendation to increase rates, which was triggered by lower than projected water use. The recommendation asks that FYI 9 water rates be increased 1.7%-l.8% (depending on usage tier) over FYI 8 and FYI 9 sewer rate be increased by 8.7%. 'The combined increase equals 6.3%. The Finance department also recommends an increase in the flat sewer rate for the dozen or so accounts that use the sewer system but not the water system. The recommended increase from an annual charge of$94.24 to an annual charge of$373.00 is lower than the department's previous recommendation. Staff is researching other ways to calculate these accounts, such as a flow meter which would yield actual readings. Ms. Kosnoff also asked the Board to approve the amended message to be printed on the bills. Mr. Lucente said he remains uncomfortable with the rate increase; he has received negative feedback from residents. He asked if there are any alternatives to approving the increase. Ms. Kosnoff said the Water& Sewer Enterprise fund are not set up to generate funds, only to cover expenses. The formula for establishing the rates is straightforward and only pays for the cost of services. The FY 19 budget cannot change at this point; if rate revenues do not satisfy the cost, the funds go into deficit. Mr. Pato was also unhappy with the rate increase but understands it is due to the increased cost of raw materials and services. Ms. Barry said she is a reluctant supporter of the recommendation to increase rates; she said homeowners will want to understand why the rate has gone up so significantly. October 15, 2018 Page 12 of 13 Ms. Hai agreed the rate increase is unfortunate, but theTown has an obligation to cover its expenses. ,John Bartenstein, Appropriation Committee Chair, noted there have been very low rate increases for the last 45 years; water and sewer bills are increasing less quickly than the tax bills. The commercial/industrial water customers have helped keep rates down because they are using high volumes of water at the same time as residents' conservation efforts have been successful. David Kanter, Precinct 7Town Meeting member, urged that a brief explanation for the rate increase be inserted in the water/sewer bills. The Board agreed to authorize insertion of an explanation. Mr. Malloy and Ms. Kosnoff will compose the text of the message. Upon motion duly made and seconded, the Board of Selectmen voted 50 to approve proposed I^Y2019 water and wastewater rates as presented; and further move that the Board approve the proposed water conservation message as presented to be printed on the water and wastewater bills beginning with the Fall 2018 billing cycle; and further that the Board authorize theTown Manager to craft a message to be included in the water bills with an explanation as to the rise in rates. Review an Committee The Committee has asked for an extension in the timeline and for a specific charge to look at means testing exemptions that exist under State law. Upon motion duly made and seconded, the Board voted 50 to amend the Ad Hoc Residential Exemption Policy Study Committee charge by extending delivery date to March 15, 2019 and adding the following work item: Comparison of the Residential Exemption with means.-tested programs. Sign State Election Warrant . - Upon motion duly made and seconded, the Board of Selectmen voted 50 to approve and sign the November 6, 2018 State Election Warrant. 2018-1 It was determined that the warrant would not include an article to appropriate funds for a Crematorium Schematic Design project. 'Therefore, the Special 'Town Meeting Warrant 2018-1 will include ten articles, not eleven. Upon motion duly made and seconded, the Board of Selectmen voted 4-0-1 to sign Draft Warrant B for the Special Town Meeting 2018-1 to be held on November 13, 2018. Ms. Hai abstained due to the inclusion of a warrant article that would amend zoning for 55 & 56 Watertown Street, land currently owned by Belmont Country Club, of which Ms. Hai is a member. October 15, 2018 Page 13 of 13 Selectmen-----Committen_ . oi�ntinen�ts Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Nancy Corcoran-Ronchetti as a member representing the Planning Board to the 2020 Vision Committee for a term set to expire on September 30, 2021. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Nancy Corcoran-Ronchetti as a member representing the Planning Board to the Lexington Housing Partnership for a term to expire September 30, 2021 t Upon motion duly made and seconded, the Board voted 5-0 to allow the Chair to submit the Absentee Ballot prior to the October 30, 2018 deadline. Consent ABenda 0 AMrove One-Day Liquor License Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a One.-Day liquor license request from Judith Cooper to serve wine for the purpose of her Workshop Exhibit Opening Reception event being held on Saturday, November 17, 2018 from 5:00 p.m. to 7:00 p.m. at Munroe Center for the Arts, 1403 Massachusetts Avenue. 0 Water& Sewer Commitment Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Water and Sewer Commitment August 2018 Finals $31,417.69 Ad'ourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 10:56 p.m. A to record; Attest: Kim Siebert Recording Secretary 10/29/18 Page 1 of 7 SELECTMEN'S MEETING Monday, October 29, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:02 p.m. on Monday, October 29, 2018 in the Selectmen's Meeting Room of the 'Town Office Building. Present were Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai as well as Mr. Malloy, 'Town Manager; Ms. Axtell, AssistantTown Manager; and Ms. Siebert, Recording Secretary. On behalf of the Board, Ms. Barry expressed thanks to Mr. Malloy and 'Town staff for working with the "Lexington Says Enough" group to accommodate a request to hold a candlelight vigil in Emory Park in recognition of the lives lost at theTree of Life Synagogue in Pittsburg, PA. Selectman Concerns and Liaison &�rts Mr. Lucente said, at its meeting last week, the Human Services Committee discussed how to disseminate information about Interface Mental Health Services and the associated website that will go live in the near future. Mr. Pato said that the survey on Town services and Housing has already garnered 1400 responses; the survey will be available on the 'T'own's home page for another two weeks. Ms. Barry reported she and Ms. Hai attended a meeting at the Minuteman Statue on the Battle Green with Josh Crane, the conservator who repaired to the Statue. The work is now complete and the scaffolding will be taken down soon. Ms. Barry encouraged the community to visit the Statue to see the detail the cleaning has revealed. DPW Director Dave Pinsonnault is in the process of deciding what on-going maintenance program to adopt so that the Statue's condition does not deteriorate again. Town MaMRe ort Mr. Malloy distributed information about a recent Massachusetts Municipal Association discussion to engage with the governor's office on the subject of Other Post.-Employment Benefits (OPER). He reported that other issues currently before the MMA are: motor vehicle taxes; and charter school financing, which Mr. Malloy said was one of the largest issues in terms of the impacts to Chapter 70 State Aid to municipalities. Mr. Malloy reported that Lexington will receive two Massachusetts Clean Energy grants for commercial-scale air source heat pumps: one for $80,000 for the Lexington Children's Place and another for $250,000 for the Hastings School. The State also passed a supplemental budget with additional Chapter 90 funds; Lexington will receive just under$195,000. Mr. Malloy said that, between Financial Summit I and Financial Summit 2, he will be working with Caroline Kosnoff, AssistantTown Manager for Finance, to put together proposals for debt service management. 10/29/18 Page 2 of 7 Presentation-----2018 2018 STM.-I Warrant Article 10 Amend ZonW&-Bylaw -55 & ,56 Watertown Street Ms. Hai was recused on this item because she is a member of Belmont Country Club, seller of the property in question. Ted '"Iye, National Development; Steve Senna, Vice President, National Development; Attorney ,John Farrington, Legal counsel for National Development, as well as consultants from Stantec were present to provide an update on STM 2018-1, Article 10 Amend Zoning Bylaw.- 55 & 56 Watertown Street. Mr. Lucente asked National to provide a view of what Golden Avenue residents would see of the Bridges facility. Mr. Tye said during the winter, residents might get a glimpse of the fence but otherwise, because of the sloping topography, the building should be largely invisible to the Golden Avenue neighborhood. Regarding traffic, Mr. Lucente asked how many vehicle trips are expected from the two facilities. Mr. Tye said National prepared a detailed traffic study for this project and theTown conducted a separate peer review, the results of which closely matched National's study. Bridges residents will not have cars. Waterstone residents may or may not have cars as a shuttle is provided for residents to do local errands. Staff for both facilities that do not use public transportation will have cars and visitors would also add to the number of vehicle trips. Mr. Tye emphasized that both facilities are age-restricted to 62+ and the average age of residents is 80-85. Bridges will have 50 parking spaces; Waterstone will have 200 spaces with the majority beneath the building. Mr. Lucente asked if the building systems will be on the roof and affect building heights. Mr. Tye said the systems will not cause the building to be taller. Mr. Lucente asked about fiscal impacts for theTown. Mr. Tye and Mr. Senna estimated there would be an additional $600,000 in revenue to theTown from real estate and personal property taxes and another $400,000 from one-time fees. Mr. Tye stated that life safety municipal services provided to these facilities are estimated at $700,000 per year. Mr. Pato asked what services are provided on site that will make Bridges and Waterstone self- contained communities. Mr. Tye replied stated that the communities are full-service. National makes it easy for people not to have cars by providing a shuttle; three meals a day are supplied; housekeeping services are available; there is a pool and fitness center and a robust activities schedule. There are, however, no medical services available although if a resident needs medical assistance, staff facilitate connections to those services. Ms. Barry asked how many staff would be commuting to the site on a daily basis and how many would use cars versus public transportation. Mr. Tye said the traffic study provides answers to these questions. It has been a priority to improve access to the MBTA bus. Some funds in the memorandum of understanding (MOU) are earmarked for traffic mitigation. Mr. Senna reported there are streetlights already on Watertown Street but National would add more at the facilities' entrances. Ms. Barry asked if the crosswalks could be lit. 10/29/18 Page 3 of 7 Ms. Barry also asked how the utilities would be brought into the sites. Mr. Senna said water and sewer lines would come under the Route 2 bridge and electricity would come underground via Golden Avenue. Ms. Ciccolo said written comments from the Planning Board note that the traffic calming measures are still a work in progress. Ms. Ciccolo asked if funding would be adequate to re-align the off ramp, add a Stop sign and square off the intersection. Mr. Senna said aT intersection was discussed with MassDOTbut it was strongly opposed as an "unfeasible engineering solution." Ms. Ciccolo asked how noise from the building systems would be mitigated. Mr. Tye said this is also spelled out in the MOU; for Bridges, the equipment is nestled inside the roof, for Waterstone, it is on the high roof but protected by a parapet. Both approaches will meet the Town's stringent noise standards. There is also a protocol for additional testing. Wendy Reasenberg, 16 Garfield Street/Precinct 8Town Meeting Member, said she believes this is an important project for Lexington seniors. Ms. Reasenberg also welcomes the additional revenue the developments will bring to theTown. Sarah Liberman, 27 Watertown Street, expressed strong opposition to the project. She agreed there is a need for senior options but not at this location, with narrow roads and already.- dangerous traffic. She believes a building of this scale is inappropriate for the neighborhood and allowing it would set a precedent for other developers to ask for similar allowances. Betsey Weiss, 8 Dover Lane/Precinct 2Town Meeting Member, supported the proposal, noting it provides 18 affordable units. She believes people will give up their cars after moving to Waterstone and use shuttle or bus transportation. She believes the facilities offer an important alternative to what is currently available in Lexington for seniors and that theTown needs the revenue. 55 &56 Watertown Street Waterston-L��at Le��m�tom C)L1 Ms. Hai remained recused for this item. Ted 'Tye, National Development; Steve Senna, Vice President, National Development; Attorney ,John Farrington, Legal counsel for National Development, as well as consultants from Stantec were present. Mr. Malloy reviewed the MOU provisions intended to mitigate concerns relative to the Waterstone and Bridges developments. The full text of the MOU is included in the meeting materials. 'The Board will vote on the MOU at a future Selectmen's meeting prior to Special Town Meeting. Ms. Barry asked if requesting a grinder for the development's sewage would be appropriate in this instance, as it has been in other developments. Mr. Senna said both the Bridges and 10/29/18 Page 4 of 7 Waterstone sites require pump stations as they sit below road elevation; both stations will have grinder/cutter equipment. Ms. Ciccolo said she is pleased that so many things were considered in the MOU but she remains concerned about the level of funding offered for pedestrian improvements to the roadway and about the amount earmarked forTransportation Demand Mitigation. Ms. Ciccolo also asked if there is a place onsite for a community bus/shuttle access. Ms. Barry asked if the emergency pathway for Bridges would be kept clear of snow and debris by the development. Mr. Tye said the development is responsible for making sure access is unimpeded. The pathway for Bridges is stone dust and will be gated so that the only access would be by emergency vehicles. The pathway for Waterstone will be paved at the request of the Fire Department. Ms. Barry said that it should be ascertained where theTown puts snow in the Golden Avenue cul-de-sac adjacent to Bridges and if No Parking signs should be posted so as not to block the emergency egress. Maureen Cronin, 3 Briggs Road, stated her opposition to the Waterstone and Bridges projects and said her sentiments are shared by her neighbors. She reported that these concerns do not appear to have been heard by the Planning Board. She does not believe the location is the correct one for the project due to the additional traffic and proximity to Route 2 and high-speed travel. She also does not believe that the development provides an affordable option for seniors as monthly rates are high. Additionally, when seniors move out of single-family homes and into places like Bridges and Waterstone, families with children move in which results in impacts to the school population. Ms. Cronin added that loss of undeveloped green space seems counter to the goals of the Comprehensive Plan and that noise is already a major issue in the neighborhood as it sits close to Route 2. Bob Pressman, 22 Locust Avenue, said he believes the project supports the greater good; he urged support of the project. 2018 STM.-I articles-----Board Positions/Discussion The Board reviewed and discussed the Special Town Meeting articles and presenters. The positions determined at this meeting are attached to the meeting minutes. Revisions to the document will be attached to subsequent minutes. Waive PaLk-in , Lot Fees Depot Parkin e Lot It has been the Board's practice to waive Saturday parking fees at the Depot Parking lot during the holiday shopping season. Upon motion duly made and seconded, the Board of Selectmen voted 50 to waive all parking fees at the Depot parking lot on November 24, December 1, 8, 15, 22 and 29. Qesi�,nate innate �, TownMan�aer 10/29/18 Page 5 of 7 Dawn McKenna, 9 Hancock Street, expressed concern about approving "blanket permission" as that could result in lack of clarity and unintended consequences. Mr. Malloy stated that approving Ms. Axtell and Ms. Kosnoff as Acting 'Town Managers is continuing a protocol established by forrner'Town Manager Carl Valente. The names have been updated but otherwise the designation is verbatim from the current protocol. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the designation of Kelly Axtell, AssistantTown Manager as Acting 'Town Manager in the 'Town Manager's absence and Carolyn Kosnoff, AssistantTown Manager for Finance, as ActingTown Manager in the 'Town Manager's and Ms. Axtell's absence. Dissolve 'jgyaria e� Search Sc�eei��mg t;®mm�ttee The work of the 'Town Manager Search Screening Committee has concluded. All materials related to the work of the committee will be provided to the Clerk's Office to be archived. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to dissolve theTown Manager Search Screening Committee. Reconsideration Lemon Grass Inc. Liquor License-MultiDle Amendment A.D.lication p__ Lemon Grass Inc. has submitted all the necessary paperwork to the Board of Selectmen's Office needed to request reconsideration. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve submission of the paperwork from Lemon Grass Inc, as requested by the ABCC, for Reconsideration of their multiple amendment application for a Change of Manager, Alteration of Premises and Change of Beneficial Interest/Transfer of Stock, Change of DBA and Change of Corporate Structure Town Mam Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve theTown Manager's reappointment of Victoria Buckley, Francine Stieglit7 and,lanet Perry to the Commission on Disability for terms to expire October 2021. Ethics trainings are up to date. Selectmen Committee Appointments Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint,lulia Thompson to theTown Report Committee for a one.-year term to expire September 30, 2019. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Cells Brisbin to the Sustainable Lexington Committee for a three.-year term to expire September 20, 2021. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Gloria Bloom to the 'Tree Committee for an unexpired term to end September 30, 2020. 10/29/18 Page 6 of 7 Upon motion duly made and seconded, the Board of Selectmen voted 50 to appoint the following as members of the Ad Hoc Crematory Study Committee and designate them as Special Municipal Employees: Narain Bhatia, ,Judith Crocker, Sara Iverson, Bridger McGaw (Members Town meeting/community Rep.): George Burnell (Member representing EDAC); Msgr. Paul Garrity (Member Representing LICA); John Flynn (Member Representing Board of Health); and further to appoint Selectman Doug Lucente as the non-voting Chair. Review an sion The Selectmen reviewed the draft and noted that the Bike Share, Community Aggregation, and Mental Health initiatives were not included and should be added. After these revisions are made, the report will be approved at the November 5, 2018 meeting. Consent agenda 0 SiLn an Approve Proclamation-----Bells Bells of Peace Bells of Peace is a collaborative program, whereby American citizens and organizations, across the entire country, are invited to toll bells in their communities twenty-one times on Sunday, November 11, 2018 at 11 :00 a.m. local time to honor those American men and women who served one hundred years ago, during World War Cine. 'The war ended by an armistice agreement between the warring countries at 11 a.m. on November 11th, 191& Upon motion duly made and seconded, the Board of Selectmen voted 50 to sign a proclamation which calls upon the citizens and institutions of our Lexington to toll the bells in remembrance of the Armistice at 11 :00 a.m. local time on November 11, 201& 0 Use of Battle Green/Walk-----Martin. Luther Kgn �,�Qa Upon motion duly made and seconded, the Board of Selectmen voted 50 to approve the request of the 'Town Celebrations Committee/MLK. Subcommittee for the MLK.Day Commemoration on Monday, ,January 21, 2019 that includes use of the Battle Green and a walk along Massachusetts Avenue to the Cary Memorial Building from 10:00 a.m. to 2:00 p.m. 0 Water and Sewer Commitments Upon motion duly made and seconded, the Board of Selectmen voted 50 to approve the Water & Sewer Commitment Sept 2018 Cycle 9 Billing $346,38913 and the Water& Sewer Commitment Sept 2018 Finals $10,562.56. Executive Session ----1=; Guard Union Ms. Barry was recused on this item as her husband is employed by the 'Town. Upon motion duly made and by roll call, the Board of Selectmen voted 40 at 9:25 p.m. to enter Executive Session to discuss strategy with respect to collective bargaining related to the Crossing Guards Union and to reconvene in Open Session only to adjourn. Further, it was declared that an 10/29/18 Page 7 of 7 Open Meeting discussion would have a detrimental effect on the bargaining position of the Town. Ad'ourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 9:38 p.m. A to record; Attest: Kim Siebert Recording Secretary November 13, 2018 Page 1 of 3 SELECTMEN'S MEETING Tuesday, November 13, 2018 A meeting of the Lexington Board of Selectmen was called to order at 6:33 p.m. on Tuesday, November 13, 2018 in the Selectmen's Meeting Room of the 'Town Office Building. Present were Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai as well as Mr. Malloy, 'Town Manager; Ms. Axtell, Assistant'Town Manager; and Ms. Siebert, Recording Secretary. Ms. Ciccolo was absent for this meeting but expected to join Special Town Meeting in progress later in the evening, Town MaMRe or Mr. Malloy stated that the $650,000 amount for 2018 STM--I Article 3 has been revised to $550,000. Correspondingly, the amount going into the Stabilization Fund for Article 8 has revised from $45,000 to $145,000. He noted that Board members may wish to change their positions because of this. Mr. Malloy invited members to aTopping Off ceremony at Hastings Elementary School on Friday, December 14, 2018 at 1 :30 p.m. 2018 STM--1 article-----Positions/Discussion The Selectmen reviewed their positions. The resulting chart is appended to these minutes. Establish 'Town Meeting_and 'ThF;�ect���a I:7ates Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to open the 2019 Annual Town Meeting Warrant for submission of Citizen Petitions through Thursday, December 20, 2018 at 4:00 p.m. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to establish Monday, March 4, 2019 as the date for the Annual Town Election. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to establish Monday, March 25, 2019 as the date for the opening session of the 2019 Annual Town Meeting. Review an I Mr. Pato reported he had been contacted by the Executive Director of LexMedia regarding submission of a letter of opposition to a proposed Federal Communication Commission (FCC) rule change. 'The deadline for comments is tomorrow, November 14, 2018 but the Chair of the Communications Advisory Committee (CAC) asks the Selectmen to delay action on the letter until the CAC has had time to craft a response specific to Lexington. Since there is another 30- day response window re: comments already submitted, Lexington has another 30--day window for th i s Letter to be wri tten. The Board agreed with the proposed plan. The CAC letter will come before the Selectmen for approval before it is submitted to the FCC. November 13, 2018 Page 2 of 3 Ad'ourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 6:55 p.m. A to record; Attest: Kim Siebert Recording Secretary November 13, 2018 Page 3 of 3 -------------------------201-8-Special lown-Meeting Articles -Selectmen's Positions November-1-312-01-8------ ARTICLE SPECIAL TOWN MEETING 2018-1 SB JP MC ill, JH ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2 Amend Zoning Bylaw-- Medical and Recreational Marijuana Y Y Y Y Y 3 Appropriate for Center Streetscape Design Y Y Y Y Y -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 4 Transfer of'Property to 1,exlJAB - 18 Rangeway Y Y Y Y Y --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 5 Appropriate for Flosmer House Reuse Study Y Y Y Y Y -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 6 Amend FY2019 Operating, Enterprise and CPA Budgets Y Y Y Y Y 7 Appropriate for Prior Years' Unpaid Bills lP lP lP lP lP 8 Establish and Appropriate To and From Specified Stabilization Funds a. Capital Stabilization Fund Y Y Y Y b. Transportation Demand Management/Public Transportation Stabilization Fund Y Y Y Y Y c. Transportation Management Overlay District Stabilization Fund Y Y Y Y Y d. Ambulance Stabilization Fund Y Y Y Y Y 9 Petition for Change of'Zoning District and Zoning Map 7 Hartwell Ave. REFER BACK To PIANNING BOARD Y Y Y Y Y 10 Amend Zoning Bylaw-- 55 & 56 Watertown Street (Owner Petition) Y Y W Y R November 14, 2018 Page 1 of 3 SELECTMEN'S MEETING Wednesday, November 14, 2018 A meeting of the Lexington Board of Selectmen was convened at 6:35 p.m. on Wednesday, November 14, 2018 in the Selectmen's Meeting Room of the 'Town Office Building. Present were Selectmen Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai as well as Mr. Malloy, 'Town Manager; Ms. Axtell, AssistantTown Manager; and Ms. Siebert, Recording Secretary. Selectmen Concerns and Liaison &�rts Ms. Hai reported that the Opening Reception for a new show of 3.-D works at the Munroe Center for the Arts will take place this Saturday, November 17, 2018 from 37 p.m. The exhibit will also be open Monday.-Friday, 9:00 a.m..-5:00 p.m. Also, the Munroe Center's Winter Session begins ,January 7, 2019; registration opens this week. Finally, tickets for the Lexington School of Ballet and Dance Holiday Show are now on sale. Information is available on the Munroe Center for the Arts website. Town MaMRe or In relation to Article 10 Amend Zoning Bylaw-----55 55 & 56 Watertown Street, Mr. Malloy presented proposed amendments to the Memorandum of Understanding with National Development. The Article failed to pass Special Town Meeting the night but aTown Meeting member has requested reconsideration of the Article, expected to come to the floor during this evening's session. Ms. Hai recused herself from the discussion as she is a member of the Belmont Country Club, seller of the property. The proposed amendments include: • Section 3 will be divided into Section A and Section B. In Section A, National Development proposes to increase by 3 the number of affordable units; Section B would provide 6 moderate income units that will be offered to eligible applicants at 67% of the market rate unit. • Section 4 would increase the amount of the one-time payment to the'Town for emergency response services from $150,000 to $250,000. • Section 5 would be amended so that the developer would engage a third-party sustainability audit to evaluate all aspects of the building and building systems, including the feasibility of using alternative energy sources and solar readiness. Sustainable Lexington would be involved in the reviewing the consultant's audit findings. All other aspects of the MCU would remain the same. 2018 STM.-I Articles .- Position s/Di scussion November 14, 2018 Page 2 of 3 The Selectmen reviewed the positions and presenters for STM.-1 articles. The resulting chart is appended to these minutes. Ms. Barry said the Board needs to discuss two items at this point: the notice of reconsideration that was served following the failure of Article 10 and the amendments to the MOU with National Development that Mr. Malloy just enumerated. Ms. Hai again recused herself from the discussion. About reconsideration: The Board received input from 'Town Moderator Deborah Brown and Town Counsel Mina Makarios, after which it was determined that enough had changed within the amendments to the MOU tojustify a request to reconsider of Article 10. Mr. Pressman, 22 Locust Avenue, believes the changes to the MOU as described by Mr. Malloy respond directly to objections expressed about Article 10 on the previous night. Those objections pertained to sustainability; funds for emergency services, and affordability. He believes the information is both new and compelling. About the amendments to the MOU: The four participating Selectmen all supported the amended MOU. Procedural deliberations took place for the night's Special Town Meeting session. If the Planning Board decides not to move reconsideration, Ms. Barry will move the matter for the Board of Selectmen. Ad'ourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 7:07 p.m. A to record; Attest: Kim Siebert Recording Secretary November 14, 2018 Page 3 of 3 -------------------------201-8-Special lown-Meeting Articles -Selectmen's Positions November-1-412-01-8------ ARTICLE SPECIAL TOWN MEETING 2018-1 SB JP MC ill, JH ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2 Amend Zoning Bylaw-- Medical and Recreational Marijuana Y Y Y Y Y 3 Appropriate for Center Streetscape Design Y Y Y Y Y -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 4 Transfer of'Property to 1,exlJAB - 18 Rangeway Y Y Y Y Y --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 5 Appropriate for Flosmer House Reuse Study Y Y Y Y Y -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 6 Amend FY2019 Operating, Enterprise and CPA Budgets Y Y Y Y Y 7 Appropriate for Prior Years' Unpaid Bills lP lP lP lP lP 8 Establish and Appropriate To and From Specified Stabilization Funds a. Capital Stabilization Fund Y Y Y Y b. Transportation Demand Management/Public Transportation Stabilization Fund Y Y Y Y Y c. Transportation Management Overlay District Stabilization Fund Y Y Y Y Y d. Ambulance Stabilization Fund Y Y Y Y Y 9 Petition for Change of'Zoning District and Zoning Map 7 Hartwell Ave. REFER BACK To PIANNING BOARD Y Y Y Y Y 10 Amend Zoning Bylaw-- 55 & 56 Watertown Street (Owner Petition) Y Y Y Y R AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Eagle Congratulation Letter - Nicholas Keirn PRESENTER: ITEM NUMBER: Suzanne Barry, Chair CA SUNIMARY- The Board is being asked to sign a letter of commendation for Boy Scout Nicholas Keim of Troop 160, SUGGESTED MOTION: Motion to send a letter of commendation congratulating Nicholas Keim for attaining the highest rank of Eagle in Boy Scouting FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/2-8/2019 ATTACHMENTS: I)escription Type D 1iwi of Hkiklip VNIcim) Mop 1775 >; EoWn of lexington, nett APRIL 19' lt'XINGI OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN JOSEPH N.PATO DOUGLAS M. LUCENTE TEL: (781)698-4580 JILL 11.HAII FAX: (781)863-9468 ,January 28, 2019 Nicholas L Keim Dear Nicholas, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 4160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your journey beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Suzanne E. Barry, Chairman ,Joseph N. Pato Douglas M. Lucente ,Jill I. Hai 1625 MASSACHUSETTS AVENUE,- LEXINGTON, MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Request for Water and Sewer Deferral PRESENTER: ITEM NUMBER: Suzie Barry, Chairman C5 SUMMARY- The resident of 15 Tucker Avenue has submitted an application for deferral of the FY2019 water and sewer payments. Real Estate deferral was granted by the Board of Assessors on January 3, 2019 for F"Y2019. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/2-8/2019 ATTACHMENTS: I)escription Type D Apyfl)(m)on fm lkfCmflo(Wmci mid Scvci lki�klip Vlmcfm) TOWN OF LEXINGTON APPLICATION FOR DEFERRAL OF WATER and/or SEWER PAYMENT (N. I.G.L. Chapter 83; SECT. 16G & Chapter 40; SECT. 42J) 0n1v those individuals deka rig.omc or edl of thein real estate taves,10' r the currew fisc(d.vear are this defi,rraL Det'erral type requested: Water---- Sewer..--- Both Narne(s) ot'Record Owner.... Name of'Applicant..... 64,e........................ Location of Real Estate upon which Water"I'Sewer ryererral is claimed........ ,151 7(U_OWK.ev..I A 0 cki Va......4 k vt ................. Has a Real Estate Tax Deferral application been filed for this property fir-the current fiscal year? Yes Date filed20A_._'? -'t---------- SUBSCRIBED-1711 IS _ Day.of 20.1e. UNINJUIENAL-I IF SOF JIIJOLKY SIGMA (.,,RE (APPLICANT) ...... MAILING ADDRESS .... THIS SPACE FOR ASSESSORS' RECORD ONLY Property Location .......rue.... . ..t .......... Parcel ID .JA J;zk.3,k.............. Date Real Estate Deferral Granted ..Ajj 0___.... For Fiscal Year .-U. � Pursuant to M.G.L. Ch. 8") Sect. 16G and Chapter 40 Sect. 42.1 this application for deferral of,�vater and./or sewer char-es is Gl;UkNTED DENIED ................. ......... ....... .......... ....... ............... BOARD OF SELECTMEN Date ....