2018-11-29-PBC-min (2) - Laserfiche WebLink

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Conversation related to the addition of a Crematorium discussed it being an addition versus a possible separate building. Additional costs associated with adding/building a Crematorium, and its needs, were also briefly discussed. Further study is needed. Appropriation and Schedules Justin: Current appropriation covers everything in his fee for CDs, bidding and other associated soft costs. The project would need to be back to town meeting for a hard cost discussion. Justin anticipated he will have 90% docs for the meeting around March 10th 2019. The design process is not put on hold for any appreciable time. He is currently finishing schematics. PBC: Stated a schedule of the design phase still needs to be done as requested at the prior meeting. The PBC asked that 4 high level schedules be prepared showing each of the design phases; [programing, schematics, design development, construction, bidding, construction, occupancy, plus Town Meeting funding approvals (if needed)]. 1. Proceed with the current design with only a notion of a crematorium. 2. Proceed with the current design with a standalone crematorium on a separate schedule. The separate crematorium would probably be outside the current article language, and therefore require an all new RFP process. 3. Proceed with the current design while making other accommodations for a future crematorium addition. 4. Develop an all new design that acknowledges a future crematorium addition as opposed to adding the crematorium to an existing design as contained in number 3. It was suggested to show a schedule of phases with dates showing what is needed and when. DPF: It was stated that we are good to go with DD and on through CD. The AD Hoc Committee updates would be good to have and will be provided by DPW. DD is anticipated in late January. Someone needs to check with the financial committee for their review/approval timelines, DPW: Timelines for a construction start in the Fall can be met with the existing plan, without the Crematorium. 7.00p Dave excuses himself for a prior scheduled meeting. Jill: Stated if the PBC Committee has opinions, please provide input. It is helpful to hear feedback from others related to the Crematorium discussions. The AD Hoc Committee should be heard from once they have had their meetings December 101h, 2018. DPF: Addressed the PBC Committee; asking if they have an opinion on the Crematorium regarding it as an addition, separate building project, and possible design for gas and sewer ready for future. PBC: A separate building project and/or standalone was briefly discussed, and would allow DPW's program to continue on schedule. Agrees AD Hoc needs to meet and updates provided to the PBC as a courtesy. Jill: Need to be prepared with project schedule dates for Town Meeting if AD Hoc votes For or Against inclusion of the Crematorium. 7.30p Jill excuses herself for a prior scheduled meeting. PBC Meeting 11.29.18 2