2018-11-08-PBC-min (2) - Laserfiche WebLink

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S,77SR^�h0 TOWN OF LEXINGTON x p Permanent Building Committee Q 'zv D Permanent Members APRIL 14'" Co-Chairman: Jon Himmel & Co-Chairman Dick Perry fix'"6`� Philip Coleman, Charles Favazzo, Carl Oldenburg,Peter Johnson, Howard Hobbs Project Specific Members Clarke&Diamond Schools Hastings Elementary Fire Station Visitors Center LCP LCC Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Teresa Hank Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Wilson Manz November 08, 2018 Members Present: Philip Coleman, Charles Favazzo, Carl Oldenburg, Curt Barrentine, Andrew Clarke DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett 6:00 -The meeting was called to order—201 Bedford Street, Room 221 1. Hastings School Update— Michael Burton & Christina Shefferman (Dore & Whittier), Frank Morse & Brian Bianchi, (Walsh), Donna DiNisco, Vivian Low& Jim Shuttleworth Minutes submitted by Christina Shefferman Hasting portion of the meeting started at 6:04 PM 1. D&W Agenda M. Burton from DWMP outlines the agenda for tonight's meeting. This includes: ➢ GMP Timeline ➢ Filed Sub Bid(FSB) Update ➢ iGMP3 Comments ➢ Construction Budget Comparison/Progression ➢ Contingency Analysis ➢ Potential VE and Timing ➢ Approval of iGMP3 2. GMP Timeline/FSB M. Burton starts discussion by outlining GMP timeline: ➢ iGMP1-Early Site Package 4/12/18 ➢ IGMP2-Structural Steel and Concrete 5/9/18 ➢ IGMP3-FSB+Elevator, Drywall, Fireproofing 11/8/18 ➢ Final GMP-All remaining Non-FSB 12/13/18 The project team received filed sub bids on 10/9/18 and have 30 business days(11/19)to award a contract to the FSB's. WBI worked with the non-trade FSB's and were able to offset the overage through buyout savings. P. Coleman asks how much over budget were the FSB's. The project team responded that all bids were over by$2million(include non- trade bids). Of the$2million,$800,000(excluding elevators)were FSB's. The elevator bid was over by$150,000,and since Eagle Elevator did not properly submit their bid(no price was included),we were able to award the trade to WBI. WBI was able to negotiate with other elevator contractors and received a bid lower than$200,000. Due to a previous surplus at 90%CD's,we moved the savings of$600,000 from the surplus,$400,000 of design and escalation contingency,and$1 million in buyout savings in non-trade bids to get back to budget. 201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420