2018-11-8-CPC-min - Laserfiche WebLink

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The Committee discussed whether the Athletic Complex would have adequate parking. Mr. Coleman responded that the architects are confident that there is adequate parking to accommodate the use. It was noted that the Recreation Department would be in charge of the day-to-day management of operations. It was mentioned that although a portion of the Athletic Complex containing the tennis courts is located in the Town of Lincoln. Lincoln would not have priority access to the fields and that the IMA is strictly between the Town of Lexington and Minuteman High. If residents of Lincoln were to use the field they would be considered on the tier for nonresidents. The Committee questioned the affordability of the project. Ms. Kosnoff commented that the Committee doesn't have the funds to support all of the project requests for FY20 and that bonding will be required. It was suggested that the Committee consider prioritizing what is most important. Ms. Kosnoff also stated that the Town would have to continue to impose a CPA surcharge until the end of the life of a bond. Mr. Coleman stated that by the end of November he will have a full breakdown of costs and that the IMA is Recreations top priority. It was the general consensus that more information is needed, specifically about how much of the project will qualify for CPA funds. The proposed project will require long term maintenance and it is a concern of the Committee that future funding requests for the IMA will take away from funding requests for smaller recreation projects such as neighborhood parks. The CPC decided not to conduct a straw vote because more information is needed, specifically financial information. 5) Needs Assessment Report-The Committee discussed updating the existing annual Needs Assessment Report. It was decided to have individual members work on their edits and then discuss the revisions in a public meeting. The Open Meeting Law was discussed and it was established that edits can't be distributed through email because it may constitute a "deliberation".The Committee discussed scheduling a Public Hearing to take public comments on the revised 2018 CPC Needs Assessment Report. 6) Minutes-After a motion duly made and seconded, the minutes from the CPC meeting on October 4, 2018 were approved as submitted (9-0). The minutes from the CPC meeting on October 4, 2018 Executive Session were postponed for discussion until the next meeting on November 15, 2018.The Committee will meet in Executive Session under Exemption 6 to discuss the minutes. After a motion duly made and seconded, the meeting was adjourned at 6:04 PM. 4