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11/1/2018 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) November 1, 2018 Place and Time: Dawes Room, Town Office Building, 7:30 p.m. Members Present: John Bartenstein, Chair; Alan Levine, Secretary; Ellen Basch; Eric Michelson; Richard Neumeier; Nick Nichols; Sanjay Padaki; Lily Manhua Yan; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex-officio) Members)Absent: Glenn Parker, Vice-Chair Other Attendees: None The meeting was called to order at 7:40 p.m. • Announcements: • Mr. Bartenstein reported: ➢ Notice of reception for Charlotte Rodgers Retirement on November 29 from 4:30-6:30 at the Depot Building. ➢ Message from David Horton on the TMMA list regarding the Minuteman project being on time and on budget. ➢ Meeting with Town Manager on 10/24. 1. The Town Manager seems anxious to work on reducing our debt service and controlling expenditures for capital projects. 2. Discussed finding a solution to the cumbersome process of putting together a report to Town Meeting without being able to circulate drafts to members of the committee in order to be compliant with current open meeting laws. • Mr. Levine requested someone to fill in for him at the next School Master Planning Advisory Committee meeting on 11/20. Mr. Neumeier volunteered to attend. Mr. Levine summarized his current thinking about the need for new elementary and middle school space based on the enrollment changes from the fall of 2017 to the fall of 2018 and projections of future changes. • Ms. Basch reported as Liaison to the Minuteman IMA Working Group that there are still many unanswered questions regarding the benefit that the Town would receive by partnering with Minuteman Technical High School in building new athletic facilities. • Planning for report to fall Special Town Meeting (STM 2018-1): • Mr. Bartenstein discussed the process we would follow to review, discuss and vote articles tonight for our report to the upcoming special town meeting. A draft report was distributed to members immediately prior to the start of the meeting. Mr. Bartenstein and the entire committee expressed their gratitude for the work Mr. Parker did to get this draft in shape for review at the meeting. • It was agreed that all edits to the report, in addition to those discussed at the meeting, would be sent to Mr. Bartenstein and Mr. Parker by Saturday,11/3, at noon in order to generate a final version. 1