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09/13/2018 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) September 13, 2018 Place and Time: Parker Room, Town Office Building, 7:30 p.m. Members Present: John Bartenstein, Chair; Glenn Parker, Vice-Chair; Alan Levine, Secretary; Ellen Basch; Eric Michelson; Sanjay Padaki; Lily Manhua Yan; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex-officio) Members)Absent: Richard Neumeier Other Attendees: Nick Nichols, resident and potential new member; Dave Pinsonneault, Director, Department of Public Works; Melissa Battite, Director, Recreation and Community Programs; Peter Coleman, Assistant Director of Recreation; Lisah Rhodes, Vice-Chair, Recreation and Community Programs Committee The meeting was called to order at 7:40 p.m. 1. Announcements: • Mr. Bartenstein introduced Nick Nichols, reporting that he may be joining this Committee. • Mr. Bartenstein reported that Jim Malloy, Lexington's recently appointed Town Manager, will be starting on October 1, and Budget Summit dates are being identified by staff. • Mr. Levine reported that he is planning to attend the School Master Planning Committee meeting scheduled for tomorrow morning. 2. Proposed Minuteman Technical High School (Minuteman Tech) Athletic Complex and Inter-Municipal Agreement (IMA): Ms. Battite reviewed the history related to the current exploration of a joint venture with Minuteman Tech to develop and share the use of athletic facilities on the Minuteman Tech site. Minuteman Tech is currently constructing a new high school, after which the current facility will be demolished. This will provide space for new athletic fields. Minuteman Tech is interested in sharing financial responsibilities and use of those fields with Lexington. In early July, the Massachusetts legislature passed a special act that allows the Town and Minuteman Tech to pursue an IMA for up to 50 years for this purpose. Minuteman Tech is paying approximately $350,000 in design costs and currently has conceptual designs for a $12.0 million-dollar plan that would only serve Minuteman Tech students and a $20.0 million design that would serve Minuteman Tech students and Lexington, assuming Lexington provides the additional$8.0 million. The scope for the project has been determined, and there are no plans to reconsider the basic layout, but Lexington's input may influence the materials to be used and associated amenities. September 2020 is targeted for completing the project. Minuteman Tech would like a decision from Lexington by March 31, 2019 as to whether Lexington plans to participate. A Lexington working group, including Ms. Basch from this Committee, met last month and will meet again next week. Tonight's meeting is part of an effort to solicit questions and comments from stakeholders that can be used to identify the important elements for an IMA. Minuteman Tech hired UMass Boston Institute to facilitate the IMA negotiations. 1