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06/07/2018 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) June 7, 2018 Place and Time: Parker Room, Town Office Building, 7:30 p.m. Members Present: John Bartenstein, Chair; Alan Levine, Vice-Chair & Secretary; Ellen Basch; Eric Michelson; Sanjay Padaki; Andrei Radulescu-Banu; Lily Manhua Yan; Jian Helen Yang; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex-officio) Member(s)Absent: Richard Neumeier Other Attendees: None The meeting was called to order at 7:36 p.m. 1. Announcements and Liaison Reports: Mr. Michelson reported having received a letter from the Board of Selectmen (BoS)identifying the 11 members of the Town Manager Selection Committee. He will be serving as this Committee's liaison. The first meeting is scheduled for June 11 and there will be outreach meetings for staff and residents on June 18 and 19. Additionally, there is an Executive Search Committee that helped select Municipal Research, Inc. (MRI) to facilitate the search process. The contract is for $15,000. The posting of the Town Manager position was scheduled for release today for 30 days. The process is scheduled to take 12 weeks, with MRI forwarding three candidates to the BoS. Ms. Kosnoff reported that Ian Dailey, Assistant Superintendent for Finance and Administration for the Lexington Public Schools, is moving to California and will be leaving his position at the end of July. Additionally, Lindsay Dahlberg, the Town's Procurement Officer, is leaving at the end of June. Because of legal requirements, it may be necessary to hire a temporary Procurement Officer, but the line item in the budget for Contractual Services may not be sufficient. Mr. Bartenstein reported the following: The kick-off meeting for the Comprehensive Plan was held on June 4 and is discussed in the Lexington Minuteman. Lexington Community Farm (LexFarm) will be hosting an open house for Town Meeting members and other town leaders on June 20 from 5:30- 7:00 p.m. There is a retirement party for Superintendent of Schools, Dr. Mary Czajkowski, on June 13 and a retirement party for Town Manager, Carl Valente on August 2. 2. June 14 Summit: School Master Plan and Science Laboratory Space: Ms. Kosnoff reported that the School Committee and School Department had originally understood that the $106,000 needed for the School Department's Master Planning effort could come from a 2016 appropriation, but two problems were recently identified with the motion for that appropriation, as follows: • The motion did not reference master planning; and • The motion assumed that bonding would be used to secure the funds. Bond Counsel recently informed the Town that, although the Municipal Modernization Act subsequently changed a restriction on bonding for master planning, at the time of the 2016 1