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ARTICLE 8 (g) Project: Archives and Records Management/Conservation CPA Category: Historic Resources Amount Requested: $150,000 Amount Recommended: $150,000 CPC Vote: (9-0) Project Description: This is year 3 of an anticipated 5-year request for conservation and preservation of historic municipal documents and records. This project addresses the Town's need to protect and secure the vital records created by municipal departments for proper retention, archiving and perpetual access.Years of records generated by departments require microfilming, scanning and conservation/preservation. Work to be completed during a 5-year project will provide the basis for virtual exhibits as we celebrate the 300tH anniversary of Lexington's incorporation. An annual request of$150,000, deemed eligible for CPA funding, is made for contractual services, equipment, and archival materials required for the completion of records treatment, filming, information/data migration and digitization. The main vault at Cary Hall, enhanced with moveable shelving, fire protection, and climate control (work funded by the CPA),has been established as a core facility for proper retention, retrieval and permanent archiving of valuable permanent and historic information. Project Goals and Objectives: • Proper documentation of Lexington's history for future generations through a multi-year project to preserve, conserve and protect Lexington's historical documents and materials for perpetual access through digital media. Project Benefit: A large majority of the Town's historical records has been neglected over time. Volumes of records have been created and exist,with little or no security provisions, only in hard copy. The proper retention and archival storage environments have been completed in the Cary Memorial Building. While reorganizing and documenting records to be archived, the time is right to complete microfilming, digitization and conservation measures to provide for access, reference/use and permanent retention. Annual funding request of $150,000 will be allocated to conservation/preservation, equipment/supplies, and microfilming/digitization, consulting services and computerization/data migration. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. Funding Request: The funding request for this project is $150,000. 12