2018-06-27-CEC-ATM-rpt (Combined Report with Updates & Errata)

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2018 ATM(incorporating Updates&Errata) Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (g) Athletic Facility Lighting $975,000 CPF (Cash) Approval (6-0) (Recreational Land) "The FY2019 request is for $975,000 to replace the existing lighting systems and structures with more cost efficient fixtures and illuminants at the Center #1 Baseball Field, Center #2 Softball Field, Center Basketball Courts and the Gallagher Tennis Courts. Funds will also be used to upgrade the lighting system at the Irving H. Mabee Town Pool Complex. The current lighting system is outdated, requires constant repair and does not operate efficiently. The installation of newer energy and cost efficient systems will provide financial savings to the Town and allow for a safer environment in which to participate in night activities." (Brown Book XI-22) This Committee initially had reservations about this project as the Athletic Fields could be the location of a new high school or be needed during construction of a new high school. However, our concerns were assuaged by reassurances from the School Committee and the Department of Public Facilities that the proposed lighting work on this other side of Park Drive would not likely interfere with a future high—school project. lf, on the remote chance, that Fields #1 & #2 became part of the high—school construction plans,the above-ground lighting infrastructure could be temporarily stored elsewhere. Project Description(CPA Category) Amount Funding Committee Recommends Requested Source (h) Center Track and Field $2,829,000 Reconstruction(Recreational Land) CPF (Debt) + $3,340,000 $511,000 GF Approval (6-0) (Debt) "The Center Track area is one of the most heavily used facilities in Town. The existing track base is over 30 years old and the track surface was last re-coated in 2012, adding an additional 5-6 years to the life of the track. The track currently presents tripping hazards and is unsafe to host organized programming. This FY2019 request will completely reconstruct the track and provide for a complete renovation to the athletic field. Funding will also provide for the installation of a new lighting system and the replacement of existing bleachers and fencing. "A natural grass/synthetic turf hybrid field is proposed for the new athletic field and will provide more stability while looking, feeling and playing like a natural grass field. The reconstruction will allow for allow for continued high use for a wide range of users and provide a safer and more comfortable track surface." (Brown Book XI-8 & 16) This Committee initially had reservations about this project as the Center Track area could be the location of a new high school, or be needed during construction of a new high school. However, these concerns were overcome by the value of the track to the high-school athletic department and broader Lexington community. The track cannot be resurfaced again and will be shut down within the next year if the reconstruction doesn't occur. Additionally, the timing, location, and scope of the high-school project are extremely uncertain. The proximal location of the Vine Brook to the Center Track reduces the chances that it could become the permanent home of a new high school. 40