2018-06-27-CEC-ATM-rpt (Combined Report with Updates & Errata)

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2018 ATM(incorporating Updates&Errata) use by the Fire &Rescue Department and then modest renovation for the Police Department's use. These projects are being executed by the DPF. Beyond filling basic needs due to current overcrowding and functional inadequacy, the rebuild will include other necessary enhancements to bring the Police Headquarters to 21st—century standards. The BoS has agreed this will be best achieved at the Headquarters current location. Such enhancements include adequate evidence processing and secure storage of evidence, and secure prisoner entry to the building. Currently, there is no secure entry to the building for a police vehicle transporting a prisoner. Industry standard is a secure, controlled entryway through which a vehicle could enter the building and then escort a person in custody directly to the booking and holding area("a sally port"). (See the description of the DPF capital program on Page 28.) A new police indoor/outdoor firing range on the Hartwell Ave compost site has been contemplated for several years in order to meet current firearms training requirements and the needs of modem police work, as well ensuring readiness to respond to weapons currently on the streets. $50,000 for D&E was appropriated for FY2016 toward development of a new facility. This Committee looks forward to the results of that study and the follow-on requests for design and construction—currently expected in FY2020 & FY2021, respectively. The Federal Government has mandated that public-safety agencies (including Lexington's Police and Fire & Rescue Departments) will be required to move their radio-band frequency from the current 400 MHz band, to the 800 MHz band. (See the further discussion on Page 17 under the Fire &Rescue Department.) For the FY2019 Police Department request, see Article 16(q). Public-Safety Departments 5-Year Capital Appropriation History(All Sources) (Combines Fire & Rescue and Police Departments Appropriations) FY2014 FY2015 FY2016 FY2017 FY2018 Fire Trucks&Ambulances1'2 $485,000 $228,211 $479,665 $875,000 $280,000 Public Safety Radio Stabilization $90,000 $90,000 Heart Monitor $105,000 Police/Fire Dispatching&Records Software $705,900 Totals $485,000 $333,211 $1,275,565 $965,000 $280,000 Of the FY2015$250,000 appropriation,$21,789 of unused borrowing authority was rescinded at the 2016 ATM. 2 Of the FY2016$500,000 appropriation,$20,335 of unused borrowing authority was rescinded at the 2016 ATM. (Police Department 5-Year Capital Appropriation History has been combined with the Fire & Rescue Department History—hence this Public-Safety Departments History—as some appropriations are for the joint benefit of both Departments.) Cary Memorial Library In December 2010, architects Adams and Smith were hired to study how operations at the Main Library could be improved ($25,000 under the 2010 ATM, Article 12(q)). Funding of$100,000 for recommended changes was approved under the 2011 ATM, Article 13(1). The recommendations include changes to workflow and ergonomics. Under the 2013 ATM, Article 10(b), $124,000 was appropriated to purchase equipment and supplies and provide for staff time to convert the Library materials to using a system employing Radio Frequency ID (RF1D) for materials identification and tracking as a direct result of that report. The final installations were completed in October 2016. The Library has seen significant improvement in operational efficiency. As a result of a 2013 strategic plan, the Library sought to realign and reconfigure some of its spaces and services to today's Library patron needs. "Transformative Spaces", a$1,200,000 project was fully funded through private donations and is now open. Currently, the Library is soliciting feedback from the community and stakeholders on renovations to the large, lower—level, meeting room and Children's Room. The Library Director expects to move forward with strategic planning next year funded with private donations. 19