2018-05-10 BOS-min - Laserfiche WebLink

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Selectmen-May 10, 2018 Page 1 of 5 SELECTMEN'S MEETING Thursday, May 10, 2018 A meeting of the Lexington Board of Selectmen was called to order at 1:00 p.m. on Thursday, May 10, 2018 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai were present as well as Mr. Valente, Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Graglia-Kostos, Human Resources Director; Ms. Dahlberg, Procurement Officer; Ms. Katzenback, Executive Clerk for the Board of Selectmen; and Ms. Siebert, Recording Secretary. Approve Town Manager Executive Search Firm—Request for Quotations (RFQ) The Selectmen agreed to add information about these features to page 3 of the RFQ:  Lexington’s Triple A bond rating;  The visitor-based economy;  The large school-age and senior populations;  Update population and median income statistics and cite their sources;  Diverse, welcoming, inclusive community;  Commitment to sustainability;  “Aggressive commitment” to Capital investment in public resources and the number of projects now at various stages;  More information about the commercial tax base;  Budgetary information including Operating and the EQV/taxing capacity (possibly attached as an appendix document);  Number of employees;  Number of departments and committees. Mr. Valente said the chosen consultant will also gather detailed data so the Board need not be exhaustive on these points. Ms. Hai and Mr. Valente will craft the statement about Capital investment to be included. Ms. Barry noted that consultant submissions for the RFQ are to be received by Ms. Dahlberg’s office by Friday, May 25, 2018 at 11:00 a.m. Because the procurement will not exceed $50,000, a short timeline is acceptable. On page 4 of the RFQ, under specifically required information, the Board agreed to add wording that will make it clear that consultants must identify candidates who have worked for municipalities of “comparable size and complexity”. About page 5, Ms. Hai asked whether it would be wise to ask whether the consultants are currently working with other communities who also want to hire a Town Manager. Ms. Dahlberg said there are not many consultants who work in this area and they all are aware that people looking for these top management jobs will interview with multiple communities in a given region. Question about conflict of interest and consultant availability can be posed during the interview process to assure the candidate can devote full attention to Lexington.