2000 Work Group Orientation Agenda

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Appendix A Develop a Workplan Task 1: Develop a Workplan for its operations, no longer than 3 typed pages. Each Workplan will include groundrules, potential subcommittee structure, membership needs, selection of a chair, schedule of activities, and resources needed. The Workplan will be submitted to the Steering Committee Liaison for approval. The purpose of the Workplan is to formally describe the operating procedures and other associated issues that each Work Group will need to address at the outset of its work. A Workplan will outline the specific ways in which the group will work together to achieve it's mission. Of necessity, specific logistical, procedural, and organizational topics will need to be addressed by group members. The written Workplan serves to formalize the agreements reached as a group on its operations; it also provides a document for referral should issues arise about which there is uncertainty or disagreement regarding how to proceed. The Workplan should address the following categories and topics. The Workplan should be no longer than 3 typed pages. Logistics 1. How often will the group meet? 2. How long will the meetings last? 3. Can the group adhere to the overall project timeline as presented in this guidance? 4. What are the expectations for attendance at meetings? What constitutes a quorum for a full group meeting? Are there a certain percentage of meetings which must be attended to qualify for participation? 5. How will changes in meeting dates/times be handled? Who will responsible? 6. A Work Group member must attend and take notes at meetings of the Core Participants Group, as appropriate. How will it be determined who attends? Procedural 1. Will the group select a Chairperson? Vice -Chair? Secretary? If so, how? And who are they? If not, what is the group's plan for managing the group? 2. How will the agenda be set for each meeting? Who will produce it? How will it be distributed? 3. A Steering Committee Liaison will facilitate the first two group meetings (January 6th and the next following meeting). How will future meetings be facilitated? By an outside facilitator or by a group member? Will there be a facilitator for each meeting? 4. Who will take meeting minutes and how will they be distributed? 5. What are the expectations for behavior during group meetings? Speak one at a time; do not interrupt; everyone gets a chance to speak; no one dominates the discussion; stay on the topic; others ??? 4