2000 Tiers of Public Outreach - Draft

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Lexington 2020 Vision Tiers of Public Outreach DRAFT 3/31/2000 The purpose of conducting public outreach in the 2020 Vision process is to ensure that the products developed as part of the comprehensive draft Vision for 2020 are useful to and supported by a broad cross-section of the Lexington citizenry. Public outreach can be organized in a three tier design. The first tier of outreach needs to be very specific, to get feedback on ideas being generated by the topic -specific Work Groups. The next tier of outreach needs to take into account the interaction of the six topic -specific Visions and Goals, requiring feedback across these six topic areas. And finally, the purpose of the last tier of outreach is to ensure that the synthesis of these six topic areas resonates with the general public. This tier will require that a coherent draft synthesis report be submitted to the public for review and comment. The Work Groups, the Core Participant Group (CPG), and the Steering Committee share responsibility for outreach on the draft components of the 2020 Vision. It is important, both for credibility of the eventual products and efficiency with the time of the volunteers and citizens involved, to coordinate outreach activities to avoid duplication and/or confusion. The following chart outlines the three tiers of public outreach and identifies who has major responsibility for each. Tier Conducted By Outreach To Purpose Timeline One Work Group Relevant constituencies for Work Group topic Obtain input and feedback from those most affected by Vision and Goals After Vision, Goals, Objectives, Measures are drafted by Work Group (late April) Two CPG Representative community group (CPG + ??) Obtain input, feedback, and buy -in, plus cross- topic comments, from group invested in, and familiar with 2020 process After Work Group products are submitted to CPG and prior to submittal to Steering Committee (late May) Three ?? General Public To provide information to citizens and obtain feedback and buy -in for implementation support After Draft 2020 Vision document is created by synthesizing Work Group Drafts (Fall, 2000)