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04/02/2018 AC Minutes Minutes Town of Lexington Appropriation Committee(AC) April 2, 2018 Place and Time: Ellen Stone Room, Cary Memorial Building, 6:30 p.m. Members Present: John Bartenstein, Chair; Alan Levine, Vice-Chair & Secretary; Ellen Basch; Eric Michelson; Sanjay Padaki; Andrei Radulescu-Banu; Lily Manhua Yan; Jian Helen Yang; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex-officio) Member(s)Absent: Richard Neumeier Other Attendees: None The meeting was called to order at 6:35 p.m. 1. Announcements In response to questions posed by Mr. Padaki on behalf of a Town Meeting member, Ms. Kosnoff explained that the 2016 actuals in the FY2019 Recommended Budget and Financing Plan (aka: Brown Book) were different from those in the FY2018 Brown Book because staff continued their review of the actuals after the books closed in August 2017. This is standard practice; the differences reflect a timing issue related to when staff are able to complete their end-of-the-year review. The 2016 actuals are now final. During the discussion, Ms. Kosnoff reported that an audit is conducted at the end of each calendar year. She will look into posting the audit on the Town's website but cautioned that the financial statement for the audit is considerably different from the financial material presented for the budget. In response to questions, she said that the 2018 Recap of Revenue is filed with the Department of Revenue and is used to set the tax rate. Surplus revenue and unspent appropriations are put into free cash. 2. Minutes Mr. Bartenstein identified a minor edit for the March 26, 2018 AC minutes. A motion was made a seconded to approve the March 22, 2018 AC Minutes and the March 26, 2018 AC Minutes, as amended. The motion passed. VOTE: 8-0 3. FY2019 budget issues and supplemental reporting to 2018 Annual Town Meeting (ATM) Mr. Bartenstein summarized the remarks he plans to snake at the ATM on behalf of this Committee, noting that they are based on the introduction in this Committee's report to the 2018 ATM. Ms. Kosnoff reviewed information included in a chart demonstrating post-production changes to the 2018 Brown Book. Several of the changes relate to capital projects that are being indefinitely postponed. A motion was made and seconded to support the amended budget, as presented in the crosswalk summary of Brown Book changes. The motion passed. VOTE: 8-0 1