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2018-03-26-CEC-ATM-rpt (Updates & Errata)
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2018-03-26-CEC-ATM-rpt (Updates & Errata)
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12/14/2022 4:22:47 PM
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2018
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Capital Expenditures Committee
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Town Clerk
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Town Meeting UPDATES TO & ERRATA IN CAPITAL EXPENDITURES COMMITTEE REPORT TO 2018 ATM
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UPDATES TO&ERRATA IN CAPITAL EXPENDITURES COMMITTEE REPORT TO 2018 ATM <br /> by the Board of Selectmen and stakeholders is valid; however, those elements were not properly <br /> challenged during any value engineering that has occurred on this project. Such value <br /> engineering is essential to a final-cost evaluation. Further, no decision has been made on any of <br /> the five items totaling approximately$200,000 that have been identified as savings before, or add <br /> alternates in, the bid—which would reduce the appropriation. <br /> Previous funding brought the project to Design Development. The original intent of the Article 22 <br /> was to appropriate $200,000 to carry through Bid Documents—which this Committee <br /> unanimously supports. The current Article 22 has expanded to include construction funding; <br /> hence the$4,575,000 amount. <br /> This proposed appropriation would be the fourth for this project—the most-significant factor for <br /> those members in favor of approval. However, we also note that the project size and scope has <br /> increased from an initial $1,700,000 estimate for a renovation and expansion to that current <br /> request to finish funding a new–building project. While the multi-year timeline has contributed to <br /> that growth, a large share is due to a major growth in program requirements. Having a precise <br /> construction-cost estimate at construction/bid documents is a prudent choice—a significant <br /> factor for those members opposed to approval. <br /> Waiting until the Fall to appropriate construction funds will not cost anything extra because the <br /> bidding, in either case, would not be until next spring and reduced contractor costs offset <br /> expected inflation. Proponents provided several non-financial reasons for funding construction <br /> now, but they were not convincing to our Committee. <br /> The Town's Historic District Commission (HDC) has seen some of the current design and is <br /> aware of the future building's massing. It also knows that demolition of the current building— <br /> which is formally listed on the Historic Register—is implied by the new building design. <br /> However, those members against approval are concerned that the HDC has not formally, or <br /> informally, voted to approve the proposed new building or to demolish the current Visitors <br /> Center. The HDC, which has the final authority, has never been asked to take a formal stance on <br /> any of the elements of the project within its purview. The Battle Green area is especially sensitive, <br /> so it is troubling to approve construction funding before that Commission has voted its <br /> acceptance. Several years ago, the HDC said that the Hosmer House could not be torn down or <br /> even moved. Members opposed to this Article do not think that any construction appropriation— <br /> much less one of this magnitude—should be made without that Commission, if applicable, having <br /> granted approval. <br /> Another factor for the members opposed is that debt-service modeling is now a de facto standard <br /> for large capital projects in the budget process. However, this project is being advanced without <br /> any such modeling in place, especially in light of the other capital projects that are on the <br /> five–year plan. <br /> In the end, this Committee is evenly split on approval of construction funding under this Article. <br /> 3 <br />
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