2013-09-23 BOS Packet - Released

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Stakeholders Advisory Group 3. The Stakeholders Advisory Group shall serve as the forum for the public discussion of Byway-related issues. Its purpose is to ensure that the Byway Committee's actions are informed by the full range of parties with a stake in the Byway's management. Members of the Stakeholders Advisory Group shall have the opportunity to present their interests to the Byway Committee at regular meetings. Members of the Stakeholders Advisory Group may also be appointed to serve on ad-hoc working groups or sub- committees focused on specific Byway tasks, as directed by the Byway Committee. III. MEMBERSHIP Byway Committee I. Each Town shall appoint up to three representatives to the Byway Committee. The appointment shall be made by the Town's Board of Selectmen, or its designee. The Towns are advised to consider appointing a balance of voices representing municipal interests including but not limited to planning,public works, tourism, and elected officials. The Superintendent of the Minute Man National Historical Park shall appoint one representative to the Byway Committee. The Byway Committee representatives shall be appointed for two year renewable terms. Each Town and the Park shall notify the Vice Chair of the Byway Committee of any changes to its representatives. Stakeholders Advisory Group 2. Membership in the Stakeholders Advisory Group shall be open to all. The Byway Committee shall solicit interested parties and shall develop a method to actively notify members of upcoming meetings, inform them of Byway activities, and encourage their participation. IV. METHOD OF OPERATION Byway Committee I. The Byway Committee shall meet at least three times per calendar year. Additional meetings may be called by the Chair or the Vice Chair, or by any two Byway Committee members from separate entities. Meetings shall be open to the public. A quorum of the Committee shall be present if at least four entities are represented at a duly called meeting. 2. Votes of the Byway Committee shall be taken with one vote per Town and one vote for the Minute Man National Historical Park. Each Town and the Park shall determine its own method for determining its vote among its representatives. Four affirmative votes are required to pass a motion. 3. The Byway Committee shall elect a Chair, a Vice Chair, and a Secretary from among its members. None of these officers shall be representatives from the same entity. Officers shall serve two-year terms. The Chair, Vice Chair, and Secretary shall not MOU: Battle Road Scenic Byway Committee Page 3 of 5