2013-09-23 BOS Packet - Released

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which would be required if functions stayed in place. Thus,the top priority for the short-term interim use of the new Community Center(CC) should be to move all programs and functions, presently located at Muzzey, to the new Center. The Human Services (HS) Department is comprised of 6 FTE and 6 part time employees, all of whom have a role in either running, overseeing, or supporting the provision of public services. Ten of those employees are presently located at Muzzey. Splitting the department and leaving some employees remaining in Muzzey might degrade inter-departmental communications, and reduce staff's ability to provide quality services to the public. All HS employees at Muzzey should make the move at the interim phase. • Move all mission critical programs,functions, and activities currently operated at Muzzey to the new Center in the shortest possible timeframe. • Consider leaving transportation services where they are now at the Town Office Building until such time as it is determined that adequate space will be available in the new Center. • Continue to provide daily nutritional program with a modified menu catered until a commercial kitchen is available at the new Center. Recommendation#3 The AhCCAC has held 4 meetings to date and has not had sufficient time to complete its review of interim occupancy recommendations. At its last meeting on 9/16, which was running considerably over time, the committee voted to table its recommendation (without prejudice) on whether or not to move Recreations functions, because it did not have sufficient time to review or discuss the subject area. However, it should be noted that the interim budget and conceptual plans (presented with this report as part of SBA's materials) were developed to demonstrate that both Human Services and Recreation offices could fit in and occupy the building simultaneously without the need for a building expansion. The plans, as they are shown today, allow for Recreation to move in, or not. Thus, moving Recreation into the building upon its initial renovation can be treated as a separate consideration, evaluated on its own merits, without any impact to the construction drawings or budget. It is the intention of the AhCCAC to take this matter up in its subsequent meetings and report back to the Board of Selectmen prior to Town Meeting on its findings. ------------------------------------------------------------------------------------------------------------------------------------------------------- Distributed to BOS for its Meeting of 09123113 Page 2 of 2