2013-09-23 BOS Packet - Released

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AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: PRESENTER: ITEM NUMBER: September 23, 2013 Michelle Ciccolo, Chair, CCAC L5 Pat Goddard SUBJECT: Ah Community Center Advisory Committee (AhCCAC) Recommendations EXECUTIVE SUMMARY: At the 2013 Annual Town Meeting, funding was authorized to hire an architectural firm to prepare schematic design and design development documents for the fit-up and code compliance of the new Community Center (CC), to allow initial occupancy of the Marrett Road facility. At this stage, plans have been developed to a point that allows the Board to consider advancing the plan to Town Meeting, seeking an appropriation for the architect to prepare construction drawings and for funding to enable that construction to proceed. The AhCCAC has been meeting with the architects, town staff, and other stakeholders to help make recommendations on an interim occupancy plan (part of its charge) and to evaluate and make recommendations on the permanent facility(also in its charge). The plans before the Board tonight represent only the minor code, HVAC, telecommunications, and ADA modifications required for initial occupancy. Minor wall reconfiguration to non-load bearing walls are also included to enable the availability of larger spaces for classrooms and activities, necessary if any public functions will be conducted at Marrett Road. The building cannot be occupied without the majority of the modifications shown on the plans. Steffian Bradley Architects (SBA) has been able to demonstrate that the existing building, with these recommended changes, can accommodate and fit all of the Human Services offices and Recreation offices, along with the major functions presently conducted at Muzzey and still provide swing spaces that can be shared for multiple purposes for Community Center programming. Who and what goes where is still to be finalized as the plans advance and more information is gathered. A schedule is provided in the SBA portion of the report which shows that if the Interim Construction proj ect receives approval at Town Meeting, construction would occur this winter and early spring and the facility should be ready for occupancy around June 2014. Concurrent with the ongoing development of the Interim construction and occupancy plan, the AhCCAC, Staff, and Prepared by MC