2018-01-26-BRIDGE-min - Laserfiche WebLink

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BRIDGE ELEMENTARY SCHOOL SCHOOL-BASED SITE COUNCIL 55 Middleby Road, Lexington, MA 02421 781-861-2510 JANUARY 26, 2018 MEETING MINUTES APPROVED MARCH 2, 2018 PRESENT: Lynnette Allen,Amelia Brower, Lucia Brower, Meg Colella,Jon Cunha, Kristen Gray,Allison Gullingsrud, Patricia Jacotin,Jennifer Judkins, Kimberly Hensle Lowrance, Ruth Litchfield, Huan Liu, Zeba McGibbon, Sejal Patel, Deirdre Schadler, Susan Sun, Melanie Tanionos, Shawn Wood, Huansheng Xu, and Mimmin Yang. ABSENT: Megan Brown, Erin Cerat,Amy Kvaal, Beth Murnaghan, and Debbie Side. MEETING SUMMARY: Meg Colella, Bridge Elementary School-Based Site Council Chair (SBC), led the meeting, which began at 8 AM in the Bridge Elementary School Library. Jennifer Judkins, Director of Digital Learning for Lexington Public Schools (LPS), presented on student data/technology safety and security. Ms.Judkins, a Google Certified Trainer, joined LPS last year. She passed out a handout to accompany her presentation (see Appendix A). Ms.Judkins explained that LPS collects a lot of student data—from addresses to medical records at the nurses' office. However, not all data is created equal, meaning that different data calls for different levels of oversight. For example: • Low level: Middle school students play an online game in class and submit their first names in order to enter the game. No identifying information is required to participate, so it's lower priority for the district and LPS does not enter into a contractual arrangement with the game developers. • High level: Student health data, contact information, assessment scores, etc. may be stored in a third-party software,which is accessed online by LPS staff and families, and therefore requires a contract between LPS and the software vendor. LPS looks very carefully at terms of service for software used by the district to ensure appropriate safeguards are in place. This allows LPS to take extra steps to protect student data. However, negotiating multiple contracts with software vendors can be time- consuming, so Ms.Judkins and her team are working with the Massachusetts Student Data Privacy Alliance to create consistency in contract language and requirements. It can be easier for companies and school districts to manage contractual obligations when they are working from a "common language contract," which allows districts in Massachusetts to see what others have already successfully negotiated. This expedites the contract process and helps ensure fair and consistent protections.A related goal for Ms.Judkins is to create 1