2018-02-08-AC-min - Laserfiche WebLink

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02/08/2018 AC Minutes Visitors Center Construction Documents: This is a$200,000 request. It may become a stand-alone article. • Appropriate for Visitors Center (Citizen Article): It is expected that this article will be indefinitely postponed because the project is included in the article above Appropriate for Public Facilities Capital Projects and Equipment; Visitors Center—Construction Documents. • Appropriate to Post-Employment Insurance Liability Fund: The CEC would like the BoS to re-visit the policy for this funding. The CEC considers the requested funding to be fungible and suggests that it might be better used to help offset costs associated with major capital projects recently approved in the debt exclusion referendum. • Rescind Prior Borrowing Authorizations: Ms. Kosnoff reported that this article relates to closing accounts for projects that have become inactive or are complete, and that she expects several such items to be identified this year. • Appropriate to Stabilization Fund: Mr. Kanter noted his opinion that, in view of the Town's recent revenue growth, this fund needs an infusion of funds to fulfill a previously accepted guideline of maintaining the Stabilization Fund at no less than 5% of the net operating revenues. • Appropriate for Authorized Capital Improvements: Information is not yet available. • Amend General Bylaw Regarding Financial Committees (Citizens Article): This article was initiated by the CEC to ensure mission statements for the finance committees reflect current practice. It was noted that the mission statement for the AC does not need to be changed. • Resolution to Request Warrant Articles to be Accompanied by Financial Projections (Citizens Article): The CEC is concerned that this could become a cumbersome requirement for staff. Staff members already prepare Capital Improvement Plan (CIP) requests for their departments that include information about funding requests and estimates. These are used by senior staff to evaluate projects and build a budget. They are used by the CEC during their review process. These are public documents. Mr. Bartenstein suggested that Mark Andersen, the proponent for this article, be invited to attend an AC meeting. Mr. Kanter added that the CEC is concerned about a project that is not currently included in the FY2019 Town Manager's Preliminary Budget & Financing Plan (White Book). The Police Department has postponed replacement of its radio system until FY2020, although Motorola's maintenance contract expired on January 1, 2018. Motorola has reported that it will continue to serve Lexington on an as-needed basis, and the Police Chief is comfortable that the equipment will continue to serve Lexington adequately. 3. Planning for Report to 2018 ATM Mr. Bartenstein reviewed the recently updated spreadsheet that identifies assignments for writing this Committee's report to the ATM. He urged members to work with their assigned partners in preparing material. 4. Minutes After making two edits to the February 1, 2018 draft minutes, a motion was made and seconded to approve those minutes, as corrected. The motion passed. VOTE: 8-0 4