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Lexington Council for the Arts <br />Meeting MINUTES <br />i %' i'., <br />22"f 'r` ferter <br />Pre -Meeting Tasks <br />Review of handouts & minutes <br />Attendance: <br />Present: Seetha Ramnath, Lynne Klemmer, Jean Hart, Mark Ferri, Faith Lin, Rebecca McGowan, Laurel <br />Smith <br />Absent: Amy Kaser, Jessie Steigerwald <br />Guests: <br />Recording Secretary: Rebecca McGowan <br />Meeting start time: 7:10pm <br />WELCOME - Chairperson (Seetha) <br />a. Breakthrough Artist Award <br />i. Awarded to Mr Joel Kowit for his outstanding work in stained glass <br />ii. Jessie and Seetha met with Mr Kowit before award presentation with Board of Selectmen; <br />he will be on Art Talk; Seetha has organized talk to LHS science students through <br />Department Head scheduled for May 2018 <br />iii. Good momentum and interest in continuing program — all Council members are asked to <br />contribute ideas on grassroots ideas on where else can we fundraise for this award this <br />and coming years (e.g. LEF, Cultural organizations may have an interest) <br />iv. Mark and Seetha will reach out to Melissa Tintocalis re: breakthrough artist award and <br />opportunities to impact the community <br />b. Discussion with Ms. Koren Stembridge postponed <br />i. Ways of working with Cary Library Arts Initiatives & Town plans/Fundraising <br />ii. Breakthrough Artist display for 2017-18 - Mr. Joel Kowit <br />c. Roles & Responsibilities of Council members - Officer roles : Secretary (Rebecca), Grants <br />Coordinator (Mark), Fundraising Lead (Jessie) <br />i. T-shirt idea raised again as a good way to promote LCA through the town organizations <br />d. Seetha made brochure introducing LC4A members to hand out at BOS and other LCA town events <br />e. Seetha has reached regarding hosting regional LCC meeting with Waltham and Arlington to share <br />best practices & lessons learned on grants strategy — agreed on January 8, 2018. <br />2. REPORTS <br />a. Secretary's Report (Rebecca) <br />i. Approval of previous meeting's minutes (September 2017, Jean motioned, Mark <br />seconded) <br />b. Treasurer's Report (Amv. in absentia <br />i. Review of numbers for annual report (due October 2017) <br />ii. Review of 2016 Grant reimbursements — $941(3 projects) unclaimed <br />iii. Review of 2017 Grant submissions/reimbursements - $2610(8 projects) not yet claimed <br />iv. Amy sent Grants Refresher document <br />c. Communications Report (Faith) <br />i. Faith will add photos of events <br />3. NEW BUSINESS (Seetha/Laurel/Jessie/Lynne) <br />a. Grant Evaluation process for 2017-18 <br />i. November 1st - pdf files will be emailed to Council members <br />ii. Each project assigned to a reader who ranks it with last year's spreadsheet; assign priority <br />for funding; discuss at next meeting on Nov 13 <br />iii. Larger grants to fewer projects? Minimum $250 <br />b. 2017-18 Projects: <br />i. Artepreneurs Mask & Mingle - October 25th 7pm at Aloft — Jessie has arranged for <br />creative prize (pumpkin), Lynne will bring donations box; Seetha has arrange for light <br />snacks & name tags <br />1 of 2 <br />