2017-10-16-AC-STM2-STM3-rpt - Laserfiche WebLink

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APPROPRIATION COMMITTEE SPECIAL TOWN MEETINGS 2017-2&3 OCTOBER 10,2017 While Lexington High School is now on par with the other school buildings pertaining to the CCTV sys- tem, great challenges remain with the ability to remotely lock doors as well as restricting visitor access. Gaps in the current security system at Lexington High School: • In the event of a lockdown, staff currently has to manually lock exterior doors,which is time con- suming,presents opportunities for errors, and could result in unsafe conditions in a security emer- gency. • The number of entrances is difficult to limit. In the Quad, exterior doors are required to be open during passing time so that students and staff can move between buildings. Currently there is no efficient or realistic system to unlock doors during `passing time' and to lock them afterwards when classes are in session. • Currently,visitors have unrestricted access throughout the campus. Estimated project costs: Request under this article Design, engineering, & architectural costs $31,000 Anticipated request for 2018 annual town meeting Architectural construction administration $8,600 Construction $330,000 Total anticipated 2018 ATM request $338,600 TOTAL ANTICIPATED REQUEST 2017 STM-3 +2018 ATM $369,600 Project Timeline: If the funding request under this article is approved, the design, engineering, and architectural work would begin immediately upon release of the funds. This work would include schematic design, design develop- ment,preparation of construction and bid solicitation documents, and updates of construction cost esti- mates. The plan would be to have construction documents completed, or close to completion,by the 2018 An- nual Town Meeting in April. This would allow an updated presentation to be made at the 2018 ATM in conjunction with a request for funds for construction and construction administration. If funding of the complete project is approved at the 2018 ATM,having already-completed design docu- ments will allow the bid process to begin immediately thereafter. This would allow a contractor to be on board by July 1, 2018 when the construction funds become available. The plan is to have an updated se- curity system substantially completed before the start of the 2018-2019 school year. The Committee recommends approval of this request(9-0). 21