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state development and funding is available only for situations of dire need. Given there is no dire need, they would not qualify. Even if they did, Ann shared that emergency funds cover only up to $25,000. They are trying to preserve what they have before they have an emergency situation. 6. Archive Record Management & Conservation (Town Clerk) $35,000 – presented by Donna Hooper Donna Hooper, Town Clerk, passed out a handout for her funding request that outlines the Municipal Archives responsibility for the preservation and protection of records and town information. She also displayed samples of old documents, which clearly show the need for document preservation. Donna commented on the significant changes they have been able to make over the last two fiscal years through the use of CPC funding. Consequently, they have had funding for the installation of shelving and installation of climate control and fire protection. At this time, she is proposing a 5-year annual approach at $35,000 per year, which she described as modest, but prioritized. They will contract all work. A formal assessment will come forward next month. Donna reiterated the need to protect and preserve town documents. The timing is particularly th important she said as the Town approaches its 300 Anniversary. Questions: 1. David Kanter, Capital Expenditures Committee, strongly urged Donna and the CPC to revisit and re-evaluate to see if Donna’s plan is aggressive and robust enough citing the Town’s interest to preserve historic documents. 2. Gloria Bloom, TMM, Precinct 4 asked what would happen with this particular $35,000. Donna commented that experts would actually do the work on documents. They work with Northeast Document Conservation Center and would have several documents preserved. 3. Alan Levine, TMM, Precinct 8 and Chair of the Appropriations Committee, strongly encouraged Donna to put together a comprehensive plan for doing the larger $500,000- $600,000 worth of needed work. Noting that Donna’s outline does not include microfilming or digitization, Alan stated that $35,000 a year for 20 years or whatever it may be, does not sound “right.” 4. Roger Borghesani, TMM, Precinct 8 commented that it seemed to him that there are lots of documents to present to the public. Are there any plans to display documents either in the Library or through the Historical Society? Donna mentioned that they are still discussing th this matter and doing so especially in light of the Town’s 300 Anniversary. 7. Parker Manor Condo Purchases (LexHAB) $652,800 – presented by Bill Hays Bill Hays introduced himself as the Acting Chair of LexHAB and explained that LexHAB purchased three units of housing in Parker Manor Condos at 314 Bedford Street (prior to Route 128) towards the end of October 2007. LexHAB purchased these condos, numbers 4, 7 and 107 on behalf of the Town. They are all 2-bedroom units and two are ground level. The acquisition of these condos brings the LexHAB tally to a total of 56 units. LexHAB rents to applicants who meet affordability criteria approved by the Board of Selectmen. These three particular units were acquired for location and benefit (condominium units are good for tenants in that they relieve Public Meeting 12.6.07 Minutes – FINAL 1.16.08 5