2006-08-09-CPC-min - Laserfiche WebLink

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Betsey advised that Donna Hooper, Town Clerk, did not receive the anticipated NEH grant and therefore was requesting this funding for the town archives project for which Town Meeting had approved partial CPC funding last spring. Richard stated his strong support for this project, noting that it had been discussed for many years but there had never been sufficient funding in the town budget to do it – precisely the type of project for which the CPA had been enacted. Joel wondered whether the use of microfilm – discussed in the project description – was appropriate, given its obsolescence as an archiving technique. He suggested that alternative preservation techniques be investigated. Joel also wondered what would happen if the total cost of the project came in below the amount funded. Norm assured him that only the amount spent would be funded. Wendy suggested that in making funding recommendations, the CPC should propose amounts “up to” a certain level. It was moved, seconded and unanimously agreed that the CPC should hold a public hearing on this project, with a view to proposing this project to Fall Town Meeting. Betsey will so advise Ms. Hooper. e. Other projects Betsey announced that the individuals requesting information about a possible grant to purchase an easement on the Busa farm would not be submitting a proposal due to the high cost. Dick confirmed that the Conservation Committee is discussing options with the Busa family, noting that the Town has a right of first refusal should the Busas decide to sell their property. 2. Review Needs Assessment Report Drafts/CPC Website Betsey distributed packets with the various component parts of the Needs Assessment Report; Wendy will circulate her section by e-mail. Betsey requested that each CPC member review for discussion at the next CPC meeting. She also requested members review the CPC website, now believed to be substantially complete except for the posting of forms for the seniors’ exemptions 3. Vote on CPC Administrative Expenses Norm noted that despite the excellent job that the Tax Assessors’ Office is doing in administering the new CPC surcharge, nevertheless certain complicated trust structures have necessitated consultation with Town Counsel to determine whether the trusts would be eligible for the senior exemptions. He suggested that it would be an appropriate use of CPA administrative funds to compensate Town Counsel for this extra review. The CPC members agreed that this would be appropriate and agreed to consider it. 3