2024-01-11-PBC-min - Laserfiche WebLink

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was noted that for this project, every person would be met with so all voices would be heard. There were five full days of meetings, and meeting reports will be created from all of them. There was one more day of programming meetings that needed to be scheduled in the near future. When the educational program meetings were done, there were other spaces impacted other than core academics. There would be more discussions with the School Building Committee (SBC), and there were certain limitations in some spaces that would not be supported from a funding or project perspective. The existing building condition analysis was ongoing. A property survey was done, existing traffic patterns and counts were performed, wetlands were flagged, geo-environmental research began, environmental acoustics was ongoing, geotechnical work had begun, and geothermal work will be scheduled. The existing site analysis and investigation survey diagram was presented to show where the existing intersections were studied, where borings were performed, and where existing wetland resources were flagged. Design alternatives would begin soon and would span from renovations to new construction. The code upgrade only included items that were required to bring the building up to code. There would be multiple options for each configuration for renovations and additions. The site development requirements would be examined to define the project requirements related to site development, including emergency vehicle access, safety and security requirements, and more. The systems and sustainability will be discussed. The sustainability goals that were being proposed would be discussed by the focus group. Massing and materials included materials, maintenance, longevity, and interiors, all of which fed into creating an overall cost model. A requirement of the MSBA was defining expansion possibility, which could mean going up or going out. It was noted that safety and security were always in mind and impacted all design elements. The focus group meetings gain input on specific topics. There was a kickoff meeting on January 15th, 2023, and each individual self-selected from four groups. All of the members received an email to set up an agenda and future meetings for each workgroup. Meeting one would involve an introduction to topics and goals and listening to participant priorities, meeting two would involve reviewing and responding, and meeting three would include confirming and recommending. Some issues crossed amongst all groups. The focus groups were typically not done at the level of PDP on other projects, but the goal was to make sure that the goals and expectations were understood early – these meeting were done early on the Lexington project as required by Attachment B of the Integrated Design Policy (IDP). It was noted that these meetings would be high-level and get more granular as they progressed. The responsibilities of each of the four groups were discussed. The integrated design policy is a standalone Lexington policy that utilizes LEED version 4 as the basis of the Attachment A checklist. It was modified, and there will be a LEED Scorecard for the project. there will be identified credits for the Lexington Specific, LEED Gold Certification, MSBA specific requirements, and LEED Platinum Certification. The attachment that was sent out prior to the meeting was presented, and it was noted that there were columns added for specific requirements from the MSBA. A section was also added on highlighting decision milestones. There were comments added since it was a living document. It was noted that the checklist should be used as a communication tool back and forth and a tracking tool. It was asked how the sustainability information was being shown at a systems level and how the various systems would change over time. It was reported that some of the systems had criteria that were necessary to meet the minimum benchmarks, and certain levels were given due to being a requirement. Other requirements would be addressed as well. It was discussed that the financial analysis was a moving target. The incentives will be discussed in future meetings. It was confirmed that life cycle costing is included in the presentation of sustainability items. It was suggested to have a meeting to look at the model before running any scenarios. It was asked if the schedule had been gone through yet. It was noted it would be gone through later in the meeting. The team was thanked for all of their work.