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TOWN OF LEXINGTON <br />Permanent Building Committee <br />Permanent Members <br />Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman, <br />Peter Johnson, Philip Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill <br />Police Station Members: Semoon Oh, Wendy Krum <br />Associate Members: Curt Barrentine, Henrietta Mei <br /> <br />PBC Minutes for the Zoom meeting held on: 12-6-23. <br /> <br />Members Present: <br />Phil Coleman, Charles Favazzo, Elizabeth Giersbach, Jon Himmel, Wendy Krum, Fred Merrill <br /> <br />Others Present: <br />Julie Hackett [School Superintendent], Cindy Arens, David Kanter, Bob Pressman, Todd Rhodes, Dan Voss,, <br />Matilda Walker <br /> <br />The PBC Meeting was called to order at 7:05 pm. <br /> <br />The 6 December 2023 meeting was a self-examination of the PBC and its role on projects in general. The <br />meeting was free flowing in nature and covered the following topics. <br /> <br />· The Integrated Design Policy and its 2007 precursor were joint efforts by both the PBC and Sustainable <br />Lexington. With every consecutive project starting with the Estabrook School, Lexington’s sustainable <br />and resilient efforts have gotten more rigorous; all in anticipation of the high school project. The high <br />school is the real test. <br />· The PBC and Sustainable Lexington believe that the weeks following the initial data gathering are <br />extremely important Feasibility Study weeks. SMMA has given an abstract calendar of meetings, but both <br />the PBC and SL want a better idea of the inner workings from the consultant team of this crucial period. <br />· “SMMA is being bombarded with stuff. How can we help to the design team be more effective?” <br />· We all have experience managing very large, complex projects. “We need to find the sweet spot where <br />we can be the most effective.” Areas where the PBC can add value include but are not limited to: <br />o Site Logistics, <br />o Procurement, <br />o Cost Control and cost estimating <br />[conceptual through Change <br />Orders] <br />o Schedule Control <br />o Complexity of working in an <br />occupied building <br />o Capital projects politics in Town, <br />o Constructability, <br />o Bidding strategies, <br />o Design and Design review, <br />o Sustainability and resilience, <br />o IDP implementation, <br />o Lessons learned, <br />o Master Planning, <br />o Commissioning <br />· The MSBA requires that Owner Project Managers (OPM) be retained on projects like our high school <br />project. The MSBA also requires that the community have a School Building Committee (SBC); the PBC <br />has functioned as the SBC on prior projects. Because the high school affects that entire town, it made <br />sense to cast a wider net. Lexington’s SBC role on the high school is unclear – someone needs to draft <br />up the SBC role and the roles of other committees, boards, and commissions. Who is responsible for <br />what? <br />· We need to have a discussion with staff about roles and responsibilities and revisit this conversation in <br />February 2024. <br /> <br /> <br />Motion to adjourn 9:05 pm, all approved.