HomeMy WebLinkAbout2024-04-10 SB Packet - Released SELECT BOARD MEETING
Wednesday,April 10, 2024
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
6:00 P M
AGENDA
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. S elec t B o ard M emb er Anno unc ements and L iais o n R ep o rts
TOWN MANAGER REPORT
1. Town Manager Weekly Update
CONSENT AGENDA
1. Approve and S ign Awards for P atriots' Day 2024
• Minuteman C ane Award
• P at F lynn Outstanding Youth Awards
2. Ap p ro ve and S ign Water and S ewer F inals
3. Approve S elect Board Meeting Minutes
• March 11, 2024 S elect Board
• March 18, 2024 S elect Board
• March 20, 2024 S elect Board
• March 27, 2024 S elect Board
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location for Eversource- East Street 6:OSpm
2. Grants of Location for Verizon& Eversource - Pelham Road 6:15pm
• Verizon& Eversource Joint-Owned Pole
• Eversource Installation of Conduit
3. 2024 Annual Town Meeting 6:25pm
• S elect Board Artic le Discus sion and P o sitions
4. Joint Meeting- Select Board,Appropriation Committee & Capital Expenditures 6:35pm
C ommittee
• Discuss Police Station Project Budget for Solar Canopy/Batteries
ADJOURN
1. Anticipated Adjournment 6:SOpm
Meeting Packet:https://lexington.novusagenda.com/agendapublic/
�Membe�s of the public can attend the meetz'ng f�om thei�compute�o�tablet by clicking on
the following link at the tz'me of the meetz'ng:
https://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyY lAvcWc SdONsQOJIQ T 09
iP ho ne o ne-tap:
+13092053325„99739813810#,,,,*153496# US
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Telephone:
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Meeting ID: 997 3981 3810
Passcode: 153496
An Act Relative to Extending C ertain S tate o f Emergency
Ac c ommo dations:http s://www.mas s.gov/the-op en-meeting-law
T he next regularly s c heduled me eting o f the S e lec t B o ard will b e held p rio r to 2 024 Annual To wn
Meeting on Wednesday,April 24, 2024 at 6:OOpm via hybrid participation.
Hea�ing Assistance Devices Available on Request �
All agenda time and the o�de�of items a�e app�ximate and � � �,�,,,
subject to change. Recarded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Select Board Member Announcements and Liaison Reports
PRE E TER• ITEM
S N .
NUMBER:
S elect Board Members
LR.1
S UMMARY:
Und er this item, S elec t B o ard M emb ers c an p ro vid e verb al up d ate s, make anno unc ements, as well as c o mment
o n any ad d itio nal p o ints o r c o nc erns. T here are c urrently no written up d ate s o r anno unc ements fo r the Ap ril
10, 2024 meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Town Manager Weekly Update
PRE E TER• ITEM
S N .
NUMBER:
Jim Malloy, Town Manager
TM.1
S UMMARY:
Attached please find the weekly update for the week ending on:
• Apri15, 2024
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024
ATTACHMENTS:
Description Type
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Town Manager's Of f ice
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: April 5, 2024
RE: Weekly Update
The following is an update of activities for the week ending April 5, 2024:
Town Mana�er Updates:
• At the last Select Board meeting (4/1/24) I indicated that the Chief of Police was having his staff
track the accidents at the new roundabout as a follow up. Attached please find a memo from Chief
McLean regarding the reduction in accidents since the roundabout was opened last Fall. The initial
outlook is that the roundabout is working as designed and has made the intersection safer. Staff
will continue to monitor and will alert the Select Board should there be any change.
• The first quarter ARPA requests are attached for the Board's review. This is scheduled on the
Select Board agenda to be discussed on 4/29. For informational purposes, the 2nd quarter requests
will likely be the last"normal"requests. The 3rd quarter request will be where we will need to
consider rescinding approvals that do not appear to be able to be under contract by 12/31 so that the
funds can be reconsidered for other proj ects, so that those new proj ects have the opportunity to get
under contract by 12/31. Please note that I have not removed the Police Station Canopy Request,
but the Select Board has already indicated they were not inclined to approve that request. Minus
this request, if all other requests were approved, there would be $404,831 remaining (the
spreadsheet indicates -$484,169 with the canopy included).
• The Town submitted applications for Congressionally Directed Spending to both the US Senate
(through Senators Warren and Markey) and House (Representative Clark) for funding for the
Police Station Solar Canopy project. Additionally, Mike Cronin and I met with Mark Sandeen and
Joe Pato and reviewed the Return of Investment as presented to Town Meeting in 2023 (at $3.4
million) and the current estimate (at $4.6 million) and the ROI is as summarized below (detailed
spreadsheets are attached):
1625 MASSACHUSETTS AVENUE�LEXINGTON,MASSACHUSETTS 02420
Presentedin2023:
Project Cost: $ 3,400,000
Investment Tax Credit: $ 1,020,000
Net Debt Issuance: $ 2,380,000
Net Payback Period(Yrs): 11
Cumulative Payback Period(Yrs) 14
Total 30 Year Savings: $ 4,298,198
2024 Es timate s: 520 KWH 1040 KWH
l0 Year Debt Issuance
Project Cost: $ 4,626,530 $ 4,257,530
Investment Tax Credit: $ 1,387,959 $ 1,277,259
Net Debt Issuance: $ 3,238,571 $ 3,238,571
Net Payback Period(Yrs): 11 11
Cumulative Payback Period(Yrs) 15 13
Total 30 Year Savings: $ 5,903,344 $ 6,494,478
20 Year Debt Issuance
Project Cost: $ 4,626,530 $ 4,257,530
Investment Tax Credit: $ 1,387,959 $ 1,277,259
Net Debt Issua.nce: $ 3,238,571 $ 3,238,571
Net P ayback P eriod(Yrs): 6 2
Cumulative P ayback P eriod(Yrs) 11 3
Total 30 Year Savings: $ 4,855,630 $ 5,898,424
• Attached please find the agenda tracker for upcoming Select Board meetings.
Land Use Housin� and Development:
Economic Developynent
• Return of the Massachusetts Governor's Conference on Travel & Tourism - After a 10-year-long
break, the Governor's conference was back in action,buzzing with energy and enthusiasm from the
Travel and Tourism community. With 450 attendees the day was an endless meet-and-greet
networking event with veterans and newbies of the Tourism industry. There were several insightful
panel discussions with topics that included the international Travel Landscape, Working with
Travel Media, Culinary Corner, and Films industry in Massachusetts. The high points of the
conference were the unveiling of the,;,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,,,,,,,,,,�,,,,,,,;,,,,,�,�,� � ����. The Conference also felicitated
Tourism notables such as�,,,,,,,,,,,,�„�,��,,,,,,,,,,,,�,,,,,,,;�,,,,,,,,,,,�,,,,,,,,,,,,, �',����,,,,,,,;�,,,,,,,,,,,,, , and Tony D'Agostino (Retiring Research
Director at Commonwealth of Massachusetts) with achievement awards for their contribution to
this industry. Overall, the conference put a spotlight on the Tourism industry and was a precursor
to the Celebration of the 250th Anniversary of the American Revolution in 2025.
Plan�ing
• 28 Meriam St./32 Edgewood—The Planning Board's continued public hearing for the special
residential development will be held at 6:00 pm on Zoom on Thursday, April 11.
• After advocacy from Jim Malloy and Michelle Ciccolo and attending many MPO meetings by
Sheila Page, the MPO voted today to include $1.65M for FFY 26 on the TIP to do design work for
the entire Rt4/225- I-95 interchange. The Bedford Hartwell Complete Streets Proj ect 25% design
work initially included only the southbound ramps. During the 25% design's future traffic analysis
it became clear that the Town needed to study the full interchange to provide adequate traffic
capacity to meet future demands. MassDOT provided money to do a traffic analysis and
alternative concepts study of the entire interchange. Concept plans developed thus far conclude
that a diverging diamond interchange provides the needed safety, efficiency and capacity. With
this TIP funding we will investigate the structural integrity of the bridge, determine if the bridge
can be retrofitted or replaced and to further the interchange design. This money is not available
until October 2025 and the Town will need to continue to advocate again next year.
Department of Public Works:
• The Town was recognized twice in the past 2 weeks for the Center Streetscape Proj ect. The Town
received the Silver Award for Engineering Excellence from the MA American Council of
Engineering Companies (ACEC)presented at their Engineering Excellence Awards Gala in
Boston. The Town also received the Bechtel Award in Design Excellence from Bechtel Frank
Erickson Architects presented at the Lexington Historical Society Annual Meeting.
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MEMORANDUM
TO: James Malloy, Town Manager
FROM: Michael A. McLean, Chief of Police
DATE: April l, 2024
SUBJECT: Bedford Street Roundabout
Since the installation of the roundabout at the intersection of Bedford Street and Harrington road
there have been some claims by area residents that this area presents more safety hazards for
pedestrians, cyclists and motor vehicles than the previous design. Prior to this new design, the
Harrington and Bedford Streets intersection has historically been one of highest crash locations in
the town. The new design of the roundabout was specifically built to make the passage through the
intersection safer for all modes of travel. I have included the last five (5) years of crash data logged
in our computer aided dispatch system for the location:
2019: 19 crashes
2020: 2 crashes (COVID year)
2021: 11 crashes
2022: 19 crashes
2023: 6 crashes
2024: 1 crash (only crash at this intersection, including the 2023 crashes, since the rotary
was put in. There was another incident where a truck had the rear left side wheels
drive over the rotary and caused non-permanent damage.
This is just an initial memo on the amount of crashes reported at the site. We will be working with
the Engineering Department to review crashes and conduct speed surveys to get a full
understanding of the safety measures of the new design. I am free to discuss this information at
your convenience.
Lexington Police Depa�tment Tel: (781) 862-1212
1575 Massachusetts Avenue,Lexington, MA 02420 Fax: (781) 863-1291
ARPA FUNDING REQUEST BY DEPARTMENTS-UPDATED 3-29-24
Total Amount Approved to Date $ 9,003,407 90.9%
Total ARPA Funds $ 9,903,381
Additional Request for 4/1/24 $ 1,384,143 14.0%
ARPA Available Balance(if all current requests are approved) $ (484,169) -4.9%
Total of Previous Approvals to be Closed Out $ - 0.0%
Revised ARPA Balance $ (484,169) -4.9%
Amounts Approved: Previously Approved Balance Remaining New Requests
Economic Stimulus&Resiliency $ 3,280,103 36.4% $ 1,341,146 40.9% $ 188,765
Food Insecurity $ 200,000 2.2% $ 35,405 17.7% $ 40,000
Housing $ 1,479,235 16.4% $ 34,635 2.3% $ -
Pandemic $ 1,189,877 13.2% $ 712,110 59.8% $ 242,000
PIRs $ 521,000 0.0% $ 125,000 24.0% $ -
Public Health&Safety $ 2,333,192 25.9% $ 544,071 23.3% $ 913,379
$ 9,003,407 94.2% $ 2,792,367 31.0% $ 1,384,143
Amount
Project Department Funding Request Date Approved Vote Approved/Requested Notes 3/19/2024 Goal Status
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Name of Project:Outdoor Public WiFi
Project Cost: $188)764.59
Department: IT Department
p
Cost Basis:
Based on quotes provided by Verizon Wireless and RCN Technologies.
Total turnkey solution. Implementation and operating for 3 years included in price above.
—$32,000 annual operating cost for year 4
—7 year life span on the physical devices
Please describe the project:
This is to provide outdoor public WiFi for:
- Lexington Center (Police Station to the Battle Green)
- Center Fields and Pool
- Lincoln Fields
These units are cellular based (Verizon) and are attached to existing light poles and
they utilize the power from the poles.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
This project would give residents and tourists access to free public WiFi throughout the
center and other areas in Town.
Date Submitted to the Town Manager: 3/28/2024
Submitted By: Tim Goncalves
Name of Project: SeeClickFix
Project cost: 917 7 7 . 84
Department: Town Manager/Communications Director
Cost Basis:
Quote from SeeClickFix for the first year. Annual cost thereafter is $19,553.84.
Please describe the project:
The Select Board has had a goal for the Town Manager to develop atwo-way
communication tool for residents to contact the Town with concerns/complaints. The
Town previously used SeeClickFix, but it was not compatible with the DPW's work
order system and the Town discontinued it several years ago. The Town has worked
with SeeClickFix and continued to follow up and recently with some upgrades to their
software, it now is compatible with the DPW's work order system and after a
demonstration at the DPW, the DPW Director has confirmed the compatibility.
The Town should also review this annually to determine usage and whether the volume
of use justifies the expense.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
This will provide a method of communicating public health and safety concerns to the
appropriate departments and provide better responses from the Town government.
Date Submitted to the Town Manager: 3/20/24
SUbmitted BY: Jim
Malloy,
Town
Manager
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civicplus
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Client:
LEXINGTON, MASSACHUSETTS
Statement of Work
Quote #: Q-59544-1
Date: 12/6/2023 2:45 PM
Expires On: 3/31 /2024
Bill To:
LEXINGTON, MASSACHUSETTS
SALESPERSON
Phone
EMAIL
DELIVERY METHOD
PAYMENT METHOD
John Pugh
(913)
954-0555
pugh@civicplus.com
Net 30
Discount(s)
QTY
PRODUCT NAME
DESCRIPTION
TOTAL
1.00
SeeClickFix Year 1 Annual Fee
Discount
Year 1 Annual Fee Discount
USD-9,776.00
Recurring Service(s)
QTY
PRODUCT NAME
DESCRIPTION
TOTAL
1.00
SeeClickFix Request
Unlimited gov user licenses for service request
USD 197553.84
management tool to intake citizen submissions via mobile
app. Assign requests internally, resolve issues and
measure request performance. Includes support and
virtual training services.
1.00
SeeClickFix Organization API
License for private SeeClickFix Organizational API
USD 0.00
Lost Price - Initial Term Tot USD
Total Investment - Initial Term USD 93777.84
Annual Recurring Services (Subject to Uplift) USD 197553.84
V. PD 06.01.2015-0048
Page 1 of 3
Initial Term
12 Months
Initial Term Invoice Schedule
100% Invoiced upon Signature Date
Renewal Procedure
Automatic 1 year renewal term, unless 60
days notice provided prior to renewal date
Annual Uplift
5% to be applied in year 2
This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement
and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal-
(collectively, the "Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the
Binding Terms throughout the term of this SOW.
V. PD 06.01.2015-0048
Page 2of3
Acceptance
The undersigned has read and agrees to the following Binding Terms, which are incorporated into this SOW, and have
caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/
Authorized Client Signature
By:
Name:
Title:
Date:
Organization Legal Name:
Billing Contact:
Title:
Billing Phone Number:
Billing Email:
Billing Address:
Mailing Address: (If different from above)
CivicPlus
By:
Name:
Title:
Date:
PO Number: (Info needed on Invoice (PO or Job#) if required)
V. PD 06.01.2015-0048
Page 3of3
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Request Package
Proposal valid for 60 days from date of receipt
PS01252024
Company Overview
C 0 0
ivicPlus H*Istory
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We empower municipal leaders to transform interactions between residents and government into consistently positive
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What sets us apart is our Civic Experience Platform. CivicPlus is the only government technology company exclusively
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•M !1
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Agenda •
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r
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The SeeClickFix 311 CRM is a proven leader of public service 311 request and work management software solutions.
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governments build stronger communities. CivicPlus is committed to helping people and governments build more
transparent, collaborative, and engaged communities.
Request & Work Order Manage en--'L-
IMPROVE STAFF EFFICIENCIES
• Easy -to -use mobile apps and website forms give residents a great experience allowing them to manage their
request.
• Built-in duplicate detection saves you time and money.
• Geolocation detection from photos for increased location accuracy and ability to upload multiple photos.
• Automatic assignment workflows and due date escalation notification for quick documentation and resolution.
• Internal work orders created from service requests with related photos, locations, and details.
• Easily configure public and private settings for request categories
and customizable questions.
• Easily log requests on behalf of residents with automatic updates
sent.
• Support for marketing and rollout initiatives to ensure success at
launch.
• Simple, clear report interfaces for quick access to data and core
metrics.
• Recurring data exports tailored to your reporting requirements.
Notification functionality for service request status.
Mobile tools tailored to workers out in the field.
• Over 20 productized integrations and several API options.
RESIDENT MANAGEMENT
• View a resident's profile with their history of interactions.
• Automatic creation of a resident profile.
• Tag profiles for grouping together (business owners, neighborhood watch groups, e.g.).
• Add notes to keep unique information to better personalize interactions with each resident.
ACCESSIBILITY COMPLIANCE
We continuously work to improve best practices and adherence to WCAG, iOS, and Android accessibility guidelines.
IVcivicplus.com 3
INTEGRATION CAPABILITIES
The SeeClickFix 311 CRM can be integrated with numerous other software programs through our connectors. This will
allow the system to work with your existing software. Implementation and/or annual subscription fees may apply.
Other integrations may be available. Please contact your sales representative for more details.
Current Integrations
• Accela Automation
• ArcGIS Online
• ArcGIS Workforce
• Bigbelly
• Brightly Asset Essentials
• Cartegraph Operations Management Software
(OMS)
• Cityworks Asset Management Software (AMS)
• CivicPlus Code Enforcement, Permitting, and
Licensing
• Infor Public Sector (IPS)
• Lagan (Verint CRM)
• Lucity
• Maximo
• Microsoft Dynamics
• Motorola PremierOne CSR
• NaviLine
• Oracle Service Cloud
• PubWorks
• TRAKiT
• Tyler Technologies Enterprise Permitting &
Licensing Software (EnerGov)
• Tyler Technologies Enterprise Asset Management
(EAM)
• VUEWorks
Every organization utilizing the SeeClickFix 311 CRM for request management can deploy branding for the SeeClickFix
container application, which geolocates the user and shows the relevant organization(s) for the resident's location.
The SeeClickFix mobile application has thousands of reviews with over a 4+ rating in both the Google Play and Apple
stores. We update our apps, including Android and iOS, when new features become available or serious bugs have
been identified.
• Geo-specific SeeClickFix app.
• Utilization of mobile buttons to display content like payment sites, phone numbers, social media, etc. This
can enable you to have an organization -wide mobile app for residents to connect with all aspects of your
organization.
• Your internal staff can access most functionality to include due dates, assignments, and internal and public
commentary for mobile management of requests.
• Allow for geographic -specific notifications via push to the app, email, and/or your web portal.
IVcivicplus.com 4
The Civic Experi*ence Platfor
Developed specifically to enable municipalities to deliver consistently positive interactions across every department
and every service, the Civic Experience Platform includes technology innovations that deliver frictionless, one -stop,
and personalized resident interactions. Local governments that leverage our Civic Experience Platform also benefit
f rom:
• Single Sign -On (SSO) to all of your CivicPlus products supporting two -factor authentication and PCI Level
password compatibility
• A single dashboard and toolbar for administrative access to your CivicPlus software stack
• Access to a continually growing and fully documented set of APIs to better connect your administration's
processes and applications
• A centralized data store with robust data automation and integration capabilities
CIVICPLUS PORTAL
CivicPlus Portal strengthens your community's comprehensive resident relationship management capabilities. With
a single username and password, residents can submit a public works request, ask a question, pay a utility bill, or
register for an upcoming event. The result is more engaged and invested residents who are more likely to collaborate
with you on the success of your community with fewer phone calls, walk-ins, or emails to your department asking how
to submit a request or question.
INTEGRATION HUB
With Integration Hub's easy -to -use drag -and -drop interface, non -technical users can build integrations for syncing
content and data between CivicPlus products or with third parties (for an additional fee) without the need for a
developer. You can even easily create integrations using manual import, polling, and webhooks (for an additional cost).
For example, automatically create a request in the
SeeClickFix 311 CRM with an IoT device.
The Integration Hub will reduce the amount of manual
work your staff needs to do in the course of their daily
work. This will save valuable time by automating your
most time-consuming manual workflows.
C:0 civicplus.com 5
Implementation
Am II
From project kickoff to announcing the launch of your SeeClickFix 311 CRM, the implementation process averages
8-12 weeks. For projects that include specific integration to an approved third -party system, the timeline generally
expands to 12-18 weeks. Your staff will work with a CivicPlus implementation consultant to establish a workable
schedule once final scope has been determined and your project kicks off. This overview provides you with an outline
of what to expect during each phase.
PHASE 1:
0
Introduction call
INTRODUCTION & PLANNING
9
Final project timeline developed
PHASE 2 :
Configuration of account and best practices
ACCOUNT CONFIGURATION
0
Identify branding standards for mobile app
•
One hour backend control training
PHASE 3 :
0
User training with customized agenda
USER TRAINING & TESTING
0
user testing and revisions
PHASE 4 :
0
Launch and public announcement planning
MARKETING PLANNING
0
Development of press release, social media
campaign templates, and digital marketing images
•
Assistance with launch press release
.
PHASE 5 '
Press conference/council meeting assistance
LAUNCH
Create theme campaigns for specific request types
•
Assistance developing messaging for PSA video or
radio segment announcement
4:1 civicplus.com
eiroach*ing Your Pr ct I pie entat*ion
Mew
t oje
Phase 1: Introduction & Planning
Implementation begins with an introduction call that includes your leadership team and implementation consultant.
We will review your organization's goals, establish a timeline for launching your SeeClickFix 311 CRM, determine
which departments will use the solution, and field any questions you have. During the introduction call, we will also
determine if a kickoff presentation with your leadership team is needed.
After the introduction call, your implementation consultant will develop a final project timeline based on final scope,
agreed milestones, and key deliverables.
Phase 2: Account Confi(*7uration
1161
During this phase, your team will gain access to your SeeClickFix 311 CRM account and receive consultation on how
to best configure your settings. This phase will also include a one -hour training session on the backend controls via
webinar.
We will train you to configure your account for success. Configuration will include setting up members, request
types, automatic assignments, and notifications, escalation contacts, timeline response goals, recurring data exports,
preformatted response messages, custom emails, geographical areas for tracking and reporting, and mobile app
buttons that link to webpages, call phone numbers, or display custom content.
Phase 3: User Training & Testing
Your training will include:
How to effectively respond to service requests Secondary questions
• Understanding the differences between internal 0 Workflows
and external communications 0 Request status alerts
Process to generate work orders 0 Notices
• Creating usable reports 0 User roles
• Overview of new core concepts of application 0 Access levels
rules for request categories
We offer two approaches to training. Depending on the needs of your organization, training can be virtual for live
groups or we can develop a train -the -trainer approach and work with two to three people on your team who will then
train the remainder of your staff.
After training, authorized members can begin testing the platform to better understand the features and capabilities of
the system. This testing also allows for feedback for configuration changes needed prior to launch.
1co civicplus.com 7
See Click Fix offers two -three free monthly tutorials for customers to attend online at their convenience. We will
review the topics you were previously trained on, and you can ask questions from our lead trainer. Many customers
find these refresher tutorials extremely valuable as a review or even training of new staff members.
The goal of the SeeClickFix 311 CRM training is to educate system admins for the implementation process. If a custom
agenda is required, we will work with you stakeholders to develop the best training for your team.
Your's responsibilities will include:
• Securing stakeholder availability for meeting(s) to customize training agenda.
• Ensure admins are available to participate in the system admin training.
• Have team members available for the SeeClickFix 311 CRM install, provide training on best practices, and
system configuration.
Phase 4: Marketing Planning
We will host a specific call to discuss launch and public announcement planning. We can provide a variety of resources
to assist in marketing, including our User Adoption Guide and downloadable materials available from our Help Desk.
The basic steps for marketing planning and launch include:
• Setting official launch and announcement date
• Completing a launch questionnaire
• Adding web portal and app links to your website
• Adding the app to Facebook page(s)
• Developing and executing marketing plan
Your customer success manager will work with you to successfully announce
the launch of the SeeClickFix 311 CRM in your community. This consulting and
assistance may include:
• Assistance with crafting a press release
• Assistance with draft announcement language and design of organization newsletter, flyers, and other
community -wide notices
Assistance creating theme campaigns about specific request types (fall clean up, back to school, hurricane
season preparation, etc.)
• Assistance with content/message of public service announcement video or radio segment
1CO civicplus.com 8
Continuing Services
ob
technical
Support & Serv*ices
With technology, unlimited support is crucial. Our live
technical support engineers based in North America are
ready to answer your staff members' questions and ensure
their confidence. CivicPlus' support team is available 9
a.m. — 6 p.m. (ET) to assist with any questions or concerns
regarding the technical functionality and usage of your new
solution.
CivicPlus Technical Support will provide a toll -free number
as well as an online email support system for users to
submit technical issues or questions. Emergency technical
support is available 24/7 for designated, named points -of -
contact, with members of CivicPlus' support teams available
for urgent requests.
AWARD -WINNING
• Technical support engineers available
9 a.m. — 6 p.m. (ET) Monday — Friday
(excluding holidays)
• Accessible via phone and email
• 4-hour response during normal hours
• 24/7 emergency technical support for
named points of contact
• Dedicated customer success manager
• Online self-service help with the CivicPlus
Help Center (iiviic ,Ilus.lh II )
CivicPlus has been honored with two Gold Stevie° Awards, three Silver Stevie° Awards,
and seven Bronze Stevie° Awards in the categories of Front -Line Customer Service Team
of the Year — Technology Industries, Customer Service Training or Coaching Program of
the Year — Technology Industries, Customer Service Department of the Year — Computer
Software — Up to 1,000 Employees, Most Valuable Response by a Customer Service
Team (COVID-19), Best Customer Satisfaction Strategy, and Remote Customer Service
Innovation of the Year. The Stevie Awards are the world's top honors for customer
service, contact center, business development, and sales professionals.
CIVICPLUS HELP CENTER
CivicPlus customers have 24/7 access to our online Help Center where users can review articles, user guides, FAQs,
and can get tips on best practices. Our Help Center is continually monitored and updated by our dedicated Knowledge
Management Team to ensure we are providing the information and resources you need to optimize your solution. In
addition, the Help Center provides our release notes to keep your staff informed of upcoming enhancements and
maintenance.
IVcivicplus.com 9
CONTINUING PARTNERSHIP
We won't disappear after your application is launched. You'll
be assigned a dedicated customer success manager. They will
partner with you by providing information on best practices
and how to utilize the tools of your new system to most
effectively engage your residents.
MAINTENANCE
• Extensive automated test suites integrated with
version control system
• Web based products receive updates daily via a
continuous integration process.
• Mobile apps are managed on a standard schedule for
features (every 2-3 months) and as needed for bug
fixes
=10sting & Secur*ity',
The SeeClickFix 311 CRM's operational goal is 99.9% availability. All our systems are monitored continuously with
automatic contact mechanisms and escalation to multiple members of our engineering team if a problem is detected.
When problems occur, we use various methods to communicate status updates with partners.
Our services operate within the data centers of Linode and AWS, both of which employ numerous techniques to
ensure reliable uptimes for our equipment and network access. When outages occur in these facilities, we do depend
on our vendors to provide timely updates and resolution.
We have designed our services with redundancy and recovery procedures in mind to mitigate single points of failure.
This includes redundant systems, the ability to provision new instances if necessary, and regular data backups.
Databases are replicated in real time to a secondary server and backed up at a different data center every four hours
for disaster recovery purposes.
Our software and operational configurations are managed in a version control system, and in a worst -case scenario
we are able to re -deploy our services from the database backups and version control repositories.
DDOS MITIGATION
We have rate limits and filters in place for our public endpoints to discard most forms of abusive traffic. In a more
severe situation, we would be able to migrate our services to alternate IP addresses or employ a commercial DDoS
mitigation service to respond to a persistent attack.
4:1 civicplus.com 10
SYSTEM SECURITY
• Our server software is updated regularly to minimize exposure to security problems.
• We monitor various security announcement lists in order to respond quickly to any vulnerabilities.
• Systems are accessible to engineers only on an as -needed basis.
• Our software is revision controlled and can be used to recreate our systems as needed for scaling, repairs, or
disaster recovery.
• Our systems have restricted visibility to the Internet via firewall mechanisms.
• We support SSL encryption on all our services, including integrations with remote systems.
DATA CENTERS
Our data centers provider employ a variety of physical and system security practices. For more details on their
security policies:
• Linode: (lino im securiity................................................................................................................................. ..................... ................. ,
• AWS: s®............. ....... . ....... m zoi............. ....... ....... ........ . .n...... . oirn s cui....... ........ ............. ..... ....... ........ ........ ....... . riit
.Y.
• Heroku: Ih it ... .........Iku........ ....... c .....icej........ Iliicy cuirit
4Dcivicplus.com 11
'a
Optional Enhancements
CONVERSATIONS
Conversations is a multi -channel communication tool designed to improve and simplify citizen and local government
engagement. Inbound citizen messages from email, text, in -person, and digital media channels are consolidated into a
single interface for rapid outbound response. Citizen communication histories are documented at the individual profile
level to facilitate optimal service interactions. Flexible internal processes and tools can be configured to ensure better
service and more efficient internal workflows.
MARKETPLACE MOBILE APP
The Marketplace app upgrades the SeeClickFix app to a named app in the Google
{N
DETROIT
Play and Apple store with your organizations branding. SeeClickFix has built over
164.033
200 Marketplace branded apps for city and county governments throughout the
U.S. and Canada. With the Marketplace app, you'll receive all of the great benefits' .w
as
of the SeeClickFix container app, but with custom branding - including design and...m
marketing support.
CIVICPLUS CHATBOT POWERED BY FRASE
CivicPlus Chatbot is designed to convincingly simulate the way a human would behave during a customer service
interaction. Our advanced technology combines the power of site search and artificial intelligence (AI) to deliver exceptional
customer experiences to citizens using your solution. Our Chatbot crawls your CRM and other linked databases to create a
continually, automatically updated, AI -powered knowledgebase that you don't have to maintain separately.
IDENTITY PROVIDER ODP) INTEGRATION
CivicPlus offers IdP integration capabilities, which means you'll benefit from easier integration between your CivicEngage
website your favorite third -party solutions. Provide single sign -on (SSO) functionality to streamline managing and
supporting user credentials and identify management solutions. CivicPlus IdP partners include Microsoft's Azure Active
Directory (AD), Microsoft's Active Directory Federation Services (AD FS) versions 3.0, 4.0, and 5.0, and Okta.
Disclaimer
Proposal as Non -Binding Document
A successful project begins with a contract that meets the needs of both parties. This proposal is intended as a non-
binding document, and the contents hereof may be superseded by an agreement for services. Its purpose is to provide
information on a proposed project we believe will meet your needs based on the information available. If awarded
the project, CivicPlus reserves the right to negotiate the contractual terms, obligations, covenants, and insurance
requirements before a final agreement is reached. We look forward to developing a mutually beneficial contract with you.
IVcivicplus.com 12
Name of Project: Virtual Reality Headsets for Training
Project Cost: $4850.86
Department: IT Department
Cost Basis:
7 -Meta Quest 3 - $649-99 = $4549-93
7 -Hard Cases - $42-99 = $300-93
Total = $4850-86
Apps for both are free and available via the Meta Quest Store
Please describe the project:
5 headsets would be used seasonally for the Recreation Department. They would utilize these
for Lifeguard trainings. The Red Cross now provides a VR simulated app for training. During
the off-season, these would be stored and maintained by the IT Department and will be
available for use for other Departments if training is available.
https://www.redcross.org/take-a-class/lifeguarding/virtual-reality-scanning
2 headsets would be used for the Fire Department utilizing the Virtually There Emergency
Academy application. They recently demoed this application and believe it could serve well to
train their personnel.
https://www.virtuallytheretraining.com/more-info/
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
Utilizing virtual reality technology will allow staff to have a "hands on" experience. This
will allow a more efficient training method which will be used to further their skills to
better serve the public.
Date Submitted to the Town Manager: 3/28/2024
Submitted By: Tim Goncalves
Police Station Solar Canopy Installation and Battery Storage
Name of Project:
4 526) 530
Project Cost.�
Department.
:DPF
Cost Basis:
Solar Canopy Foundation: $326,356
Canopy Steel: $2,079,106
Canopy Lighting: $55,568
Canopy Sidewalk: $85,000
Canopy GC/GR: $175,000
Canopy Solar Panels: $752,500
Solar Roof Ballast System: $164,000
Battery Storage: $889,000
Please describe the project:
After much discussion and solicitation of cost estimates from Tecton Architects and
RLB Estimators, the Police Station Solar project was budgeted 2 years ago at $9.00
per watt for a 325KW system, or $3,400,000. The cost of the project was assumed to
be $2,925,000 with an additional $475,000 in contingency. During the two year design
process with the HDC and the abutters, the final design went out to bid and came back
at roughly $3,637,530 plus $889,000 for the battery storage system. The system total
is $10.39 per watt (350 KW not including the battery). The request is for ARPA to fund
the purchase of the battery system ($889,000)
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
The Lexington Police Station services more than 30,000 residents. The facility
operates 24 hours a day seven days a week and houses more than 50 officers. The
facility will also have the ability to charge 9 electric vehicles in the enclosed garage.
The Integrated Building Design and Construction Policy requires the buildings like the
Police Station to be resilient. As part of the solar canopy and battery storage design, if
the building loses power, the battery will immediately take over and supply power to the
station. The solar panels will recharge the battery to give the system as much time as
possible using a fossil fuel power source. In the event the battery can no longer supply
the building the facility is equipped with a backup diesel generator with enough fuel to
allow the battery system to recharge and take over again. When the building is
operating normally, the solar production is slightly more than the expected
consumption, meaning this will be a net zero police station.
Date Submitted to the Town Manager:
Submitted By:
Seasonal Event Tent
Name of Project:
Project Cost: $ 9 7 5 0
Department: Recreation and Community Programs
Cost Basis:
The tent rental would span 25 weeks at the cost of $390 per week. This price is
inclusive of set up, take down, and concrete blocks for installation.
Please describe the project:
In 2021 the Lexington Community Center rented a tent to host outdoor programming spanning
the season of May —November. Lexington Recreation and Community Programs, along with
the Human Services Department, utilized the tent for many programs and services. The tent
proved to be so useful that we rented it again during the 2022 & 2023 seasons. Last year, the
Friends of the Council on Aging generously funded half the fee of the tent in order to help both
Departments recoup some of the unanticipated cost to our operating budgets. Over the past
three seasons the tent has been permitted for over 400 hours of use. Some of the programs
hosted under the tent includes Card Games, Corn Hole, Discussion Groups, Expressive Art
Therapy, Outdoor Movies, and Nutrition Talks. In addition, the tent has been used for special
events such as staff trainings, musical performances, celebrations,Transportation Division
initiatives, and the Harvest Festival. The summer youth programs have also been especially
appreciative of having a shaded place to enjoy their outdoor lunch each day.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
The initial rental of the tent grew out of a time of isolation and concerns over the spread
of COVID-19 and it afforded the Community Center the opportunity to continue
programming and services outdoors in a protected and safe environment. Although we
are seeing an increase in visitation and a return to in -person programming, many in the
community we serve still prefer to convene outside when possible. We have been
approached by various groups and staff inquiring about having the tent again this year
for our programming purposes. The total rental cost for the event tent, anchors, and
installation is $9,750 for May — October, 2024.
Date Submitted to the Town Manager: 3.29.24
Submitted By:Christine Dean, Community Center Director
Fall Gift Card Program
Name of Project:
Project Cost:$40)
0 00Department:
Human Services Department, Lexington MA
Cost Basis:
$40,000 to purchase 500 $75 gift cards from Market Basket. The additional $2,500 will
replenish the in-house gift cards the human services department keeps on hand for
emergencies. The gift cards can be used for a family displaced by emergency and
need supplies, someone coming home from the hospital who needs food, or gas/Uber/
Lyft cards so people can get to their medical appointments.
Please describe the project:
The human services department was awarded ARPA funding in 2022 for $50,000 to address
food insecurity within the community. $30,000 was used to purchase Wegman's gift cards to give
to individuals and families in need. The department initiated distributing gift cards in December
of 2022, and as of October of 2023, all 400 gift cards were given. The department's Market
Basket Gift Card program is also well utilized. We purchased 500 hundred gift cards and started
distributing them in November of 2023, and as of January 29th, 3323 cards have been given.
Many are still gravely concerned about food insecurity, access to food, and the cost of food. As
individuals and families return to work and school, we want them to have all they might need to
set themselves up for success, which is why the department is requesting this third round of
funding to purchase gift cards. Given the popularity of our last two food insecurity programs, we
know we can reach many more residents.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
To meet the growing cost of food, access to good quality food, and food insecurity,
additional gift cards can help many individuals and families in need. The department is
well aware of a growing need based on the number of requested gift cards within the
first few months. Many residents who need this additional support have already
exhausted their other benefits and need more to make it through the month. We're also
aware of the stigma associated with coming forward to ask for benefits; this may open
the door to other resources people can utilize and that our department can connect
them to.
Date Submitted to the Town Manager: 1/31/24
Submitted By: Dana Bickelman
Mental Health Clinician Partnership
Name of Project:
Project Cost: $240,000
Department: Human Services Department, Lexington MA
Cost Basis:
The department is looking to continue funding a partnership with an agency or person
to provide a mental health clinician The $240,000 request to to cover an annual salary
and indirect expenses of $80,000 over the next three years.
Please describe the project:
Given the challenging times and ever -changing needs of the community, the human
services department feels deeply committed to continuing to provide mental health
clinician services that are free of service and without a barrier to accessibility. The
department has seen a positive outcome in referring to an in-house clinician, and demand
for her services has remained steady, even with additional short-term mental health
services being provided by the Human Services Department. The INTERFACE referral
service continues to see a steady number of referrals. The demand for mental health care
is not decreasing. Our clinician has a caseload of 50 residents and a wait list of 8 people.
The department is committed to continuing advertising this service and hopes to utilize it
in a different capacity with the potential of running support groups (hoarding, grief and
loss, difficult conversations, to name a few) if the need for one-on-one therapy is not
always in use. We want to maximize this service fully.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
While COVID has changed, the impact of the pandemic can still be felt. People still
need to find strategies and ways to cope with change and loss, and this can mean the
possibility of new or existing mental health issues. Again, with many people moving
away from careers in social work or long wait lists, the human services department's
clinician service is an excellent benefit.
Date Submitted to the Town Manager: 1/31/24
Submitted BY: Dana Bickelman
Name of Project: Diversity, Equity, Inclusion & Belonging - Training Seasonal Staff to
create diverse spaces where everyone belongs
Project Cost: 7
Department: Chief Equity Office & Recreation and Community Programs
Cost Basis:
Two 60-minute training sessions
Pre and post survey data collection and analysis
Please describe the project:
This project would provide Recreation staff, both full time and seasonal, with a training
to support staff in responding more effectively to bias -related incidents when they occur
and to help staff foster a diverse, equitable and inclusive space where every individual
feels they belong. After last summer, many seasonal staff members identified
numerous racial incidents where they felt they did not have the tools to adequately
respond to the incidents and support the individuals. The Recreation department in
collaboration with Hemali Shah (Cheif Equity Officer) would like to better equip and
support the staff for managing these situations. The two trainings would be provided for
camp staff, program staff, aquatics staff and any full time staff who would like to attend.
Please describe how this meets the Select Board's Nexus with COVID Pandemic:
Our community has seen an increase in bias and hate incidents over the last five years,
particularly since coming out of COVID. Training our Recreation staff, both full time and
seasonal, in knowing what a bias incident looks like and how to immediately address it
will lead to creating safer spaces for all individuals participating in Recreation
programs. The long-term impact of providing such training is to create awareness of
biases and microaggressions in program staff, while teaching younger participants the
impact of their behaviors. In addition, the goal would also be to educate parents,
through candid conversation, how biases and microaggressions lead to unsafe and
hurtful engagement during programs, especially for BIPOC children.
Date Submitted to the Town Manager: 4. 1 .24
Submitted By: Hemali Shah/Kate DeAngelis
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ITEM NAME
PROPOSED MINUTES
DATE
Item # Description
2024 Annual Town Meeting
- Select Board Article Discussion
8-Apr-24 10
1
and Positions
Discuss and Approve Prioritized
The Town Engineering Department has been
Intersections for Rectangular
8-Apr-24 15
2 working with TEC on prioritizing the crossings on
Rapid Flashing Beacons Along
the Minuteman Bikeway as part of the participatory
Minuteman Bikeway
budgeting approval.
The Rev Shuttle currently stops in front of the
Request to Add Parking
Depot and the Historical Society has requested
Restriction for REV Shuttle
8-Apr-24 5
3 that this change. Susan has worked with the Rev
Adjacent to Brookline Bank
on an alternate location and is seeking the Select
Board's approval to allow a restriction in front of
Brookline Bank Monday - Friday 7 AM to 9 AM.
Review and Approve Town
Review proposed updated search committee
Manager Search Screening
8-Apr-24 5
4
charge
Committee Charge
Exemption ® To Consider the
With code violation corrections, the Town has
Value of Real Property - Muzzey
8-Apr-24 15
5 been negotiating with the Muzzey Condo Board
High Condominiums (former
regarding the deed restriction on the Town's
Senior Center)
Condo Unit.
Approve and Sign Awards for
Minuteman Cane Award; Pat Flynn Outstanding
Patriots' Day 2024
1 O-Apr-24 0
0 Youth Award (to be signed prior to awarding at
Patriots' Day)
Approve and Sign Water and
1 O-Apr-24 0
0 Email request from Robin on 3/25
Sewer Finals - February 2024
Approve Select Board Minutes
1 O-Apr-24 0
0 3/111 3/18) 3/20
Eversource Grant of Location
1 O-Apr-24 10
1 install 25 feet of conduit to upgrade electrical for
Petition - East Street
Seaborn Place
Grant of Location Petitions -
Verizon/Eversource request to move JO Pole P9;
Pelham Road
- Verizon/Eversource Joint -Owned
1 O-Apr-24 10
Eversrouce request to install 9 feet of conduit from
2
Pole Petition
moved pole o provide electric to a new
development on Beech Tree Lane
- Eversource Petition
2024 Annual Town Meeting
- Select Board Article Discussion
1 O-Apr-24 10
3
and Positions
JOINT SB/AC/CEC MEETING -
This is a follow up discussion and decision making
Follow Up Discussion on Police
1 O-Apr-24 15
4 to provide direction to the Department of Public
Station Solar/Batteries
Facilities on moving forward with the solar canopy
project.
Approve One -Day Liquor Licenses
LABBB Collaborative is hosting the annual
LABBB Collaborative x2
24-Apr-24 0
0 Lexington Battle Green BBQ Festival in the Depot
Lot 6/8-6/9
Approve (Special Event)
Live band at the annual Lexington Battle Green
Entertainment License - LABBB
24-Apr-24 0
0 BBQ Festival on 6/8 only
Collaborative
Approve License for Public
Live band at the annual Lexington Battle Green
Entertainment on Sunday - LABBB
24-Apr-24 0
0 BBQ Festival on 6/9 only
Collaborative
Approve and Sign Proclamations -
National Public Works Week,
Annual proclamations: National Public Works
National Police Week/Peace
24-Apr-24 0
0 Week 5/19-5/25; National Police Week/Peace
Officers Memorial Day- AAPI
Officers Memorial Day 5/12-5/18 & 5/15; AAPI
Heritage Month; Mental Health
Heritage Month (May); Mental Health Month (May)
Month
Annual Limousine License
24-Apr-24 0
0 Expiration 5/1 (D&O Limo - all set; Boyadjian
Renewals
Limousine -
Approve Select Board Minutes
24-Apr-24 0
0
Recreation voted on 3/26/2024 to approve on a
Acceptance of Bench Donation at
bench donationfrom the Battle Green Tennis
Gallagher Tennis Court
League for the bench to be placed at the Gallagher
Tennis Courts
2024 Annual Town Meeting
- Select Board Article Discussion
24-Apr-24
1
and Positions
Sandhya lyer is seeking direction on the future of
the Liberty Ride. She is recommending that the
Discussion on the Liberty Ride
24-Apr-24 20
2 Town seek one additional year from Joseph's
Transportation (2025-26) and then seekign to
purchase a trolley and put out an RFP for
The Town removed two trees from Emery Park.
The discussion on the Center Charrette discussed
Trees at Emery Park Discussion
24-Apr-24 10
3 highlighted Emery Park as a community gathering
spot, staff has discussed whether it would be
advisable to not replant the trees at this time and
instead plant two trees elsewhere in Town.
Present Plan of Action and
Timellne for Amending the
Joe present the plan of action and timeline for
Lexington Human Rights
24-Apr-24 15
4 updating the LHRC charge
Committee Charge and
Commun1tv Conversation Plan
PLACEHOLDER - Dissolve Ad Hoc
Recommendations made at 10/2 meeting
2024 Annual Town Meetirm-
lt,A
- Select Board Article Discussion
29-Apr-24
1
and Positions
Charrette report discussion
29-Apr-24
30 2
Follow up from 3/6/2024
The first quarter submissions were due 3/29 and
1st Quarter ARPA Discussion
29-Apr-24
15 3
the Town Manager sent the ARPA Spreadsheet
out in the 4/5 weekly update
Placeholder if needed - 2024
Annual Town Meeting
1 - M ay-24
1
- Select Board Article Discussion
and Positions
Zero Waste Survey Result
6-May-24
20 1
Tufts research team will present results of town -
wide survey. Maggie Peard- lead
Bike and Ped Plan
6-May-24
15 2
Next step in adopting the Bike/Ped Plan
Update/Approval.?
PLACEHOLDER - Review and
Approve Committee Meeting
6-May-24
15 3
Follow up from 12/18/2023 meeting
Conduct Norm Policy
The Select Board heard a proposal to install street
Street Art Proposed Project Final
art at the intersection of Kendall and Farmcrest
Approval
6-May-23
10 4
and was supportive. The residents have worked
with TSG and are now ready to seek final approval
to do the work over the summer of 2025.
Reorganization of the Board
13-May-24
5 1
The Select Board will reorganize at the first
meeting after Annual Town Meeting concludes
PLACEHOLDER - Review TAC
13-May-24
20 2
Response to AHTC Report
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Awards for Patriots' Day 2024
PRESENTER:
Joe Pato, Select Board Chair
SUMMARY:
Category: Decision -Making
ITEM
NUMBER:
C.1
2024 Minuteman Cane Award:
The Select Board is being asked to approve and sign a proclamation for the 2024 Minuteman Cane Award,
which is being presented to Ashley Rooney on Patriots' Day.
2024 Pat Flynn Outstanding Youth Awards:
The Select Board is being asked to approve and sign two proclamations for the 2024 Pat Flynn Outstanding
Youth Award, which is b eing p re s ented to Lexington High S c ho 01 S enio rs Amelia S ettemb re and Dunc an
Maloney.
SUGGESTED MOTION:
To approve and sign a proclamation for the 2024 Minuteman Cane Award.
To approve and sign two proclamations for the 2024 Pat Flynn Outstanding Youth Award.
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024
ATTACHMENTS:
Description Type
F) 2(..)).,4 Ullinuternan. (.,Aine Award Ashley R.(.)(mey 13ackup VII.aterlal
F) 2(.,)).,4 Pat F'� I lynn Outstanding Y(..)ijth Award Arnelia Setten.bre; F.3d-ckijj,,.-) Material
1�
D 2024 Pat I lyn.n. (Jutstaxiding Youth Award Duncarl Maloney Material
2024 MINUTEMAN CANE AWARD
The Select Board of the Town of Lexington, Massachusetts, hereby recognizes and presents the
2024 MINUTEMAN CANE AWARD to:
ASHLEYROONEY
tk-A t' ; aaa The Minuteman Cane Award Selection Committee is pleased to announce Ashley Rooney is the
recipient of the 2024 award. A 52-year Lexington resident, Ashley has devoted her seemingly
boundless energy and creativity to many organizations in town, and she didn't slow down as she moved into her 80s.
Both the quantity and the quality of her contributions to our community inspire everyone.
Many Lexington organizations have relied upon Ashley's wisdom and volunteerism. Today much of Ashley's work is
focused on marketing and publicity for the Lexington Council for the Arts, the Town Celebrations Committee, and the
Semiquincentennial Commission (Lex250). But it was not long ago that she was spending similar energy working on the
Cary Library Foundation Board, serving as Co -President of the Lexington Field and Garden Club, and researching and
interviewing WWI and WWII veterans as part of Lexington Remembers. All of these organizations and more, such as the
Church of Our Redeemer and the Lexington Historical Society, remain on her dance card and continue to receive her help.
In all her community service, Ashley routinely makes us smarter and brings people together to make good things happen.
Makes Us Smarter... While many may not know that she is the author of 72 (and counting!) books on art, history, gardens
and architecture, it's hard to miss the products of her publicity work for multiple groups around town. Simultaneously,
her frequent articles for the Lexington Times enrich our knowledge of the town through an engaging mix of current news,
interesting history, and spotlights on individuals and organizations, old and new. Ashley educates and entertains us in
other ways too. For example, during the pandemic, she arranged a long series of virtual gardening programs, pairing
garden club experts with the library's technical capabilities and often facilitating the discussions. She also is uniformly
generous with advice and encouragement.
Brings People Together... Ashley skillfully leverages her broad community knowledge to create new unions and
understanding. The words of some of her many admirers say this best:
"Over the years, I've watched as she's helped so many organizations in town, bringing people together for
projects....I know that when Ashley calls, it's always for something interesting!"
"Ashley has always recognized the importance of engaging with diverse cultures and promoting mutual
understanding."
"She has a deep understanding and passion for enriching the cultural community of Lexington."
"In addition to being focused on the task, she takes care of people, making sure that members feel included and
offers opportunities ... to build stronger interpersonal connections."
Ashley is the epitome of what it means to be a creative and inspirational community volunteer. It is therefore with great
pleasure that we proclaim Ashley Rooney to be the 2024 recipient of the Minuteman Cane Award. Congratulations!
Issued in grateful appreciation this loth day of April 2024.
Select Board
Chair, Minuteman Cane Award Selection Committee
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SELECT BOARD OFFICE
2024 Pat Flynn Outstanding Youth Award
In recognition of exemplary service, leadership, and commitment to the Lexington community, the Select Board is
honored to present the 2024 Pat Flynn Outstanding Youth Award, supported by the Charles E. Ferguson Youth
Recognition Award Fund and the Pat Flynn Youth Fund, to Amelia Settembre.
AMELIA SETTEMBRE
Amelia Settembre's journey in our community is marked by her profound impact through music, mentorship, and
a steadfast commitment to inclusivity. Serving as the Fife Sergeant in the William Diamond Junior Fife and Drum
Corps, Amelia not only showcased her musical talent but also demonstrated exceptional leadership by instituting a
buddy system to mentor younger members, ensuring they feel valued and supported.
Amelia's musical versatility extends to her remarkable adaptability, as evidenced by her learning the trumpet in a
mere two weeks to participate in the school musical pit orchestra. This level of dedication underscores Amelia's
eagerness to contribute to her community in any capacity needed.
Beyond her musical contributions, Amelia's work as a tour guide for the Town of Lexington and her efforts to
make tours more accessible and inclusive reflect her deep appreciation for our town's rich history and her desire to
share it with a broader audience. Her initiatives to translate tours into multiple languages are a testament to her
commitment to accessibility and inclusivity.
Amelia's engagement with the Lexington community through various service activities, including her insightful
Understanding Our Differences presentations and her active participation in organizing the MLK Day Community
of Service, further exemplifies her dedication to fostering an environment of understanding and respect.
In presenting the 2024 Pat Flynn Outstanding Youth Award to Amelia Settembre, we celebrate her contributions
to our community that extend beyond her accomplishments. Her actions inspire us all to view service not just as
an act but as a way of life, enhancing the lives of others and enriching our community.
Congratulations, Amelia, on your well -deserved recognition. Your exemplary service, leadership, and dedication
have significantly impacted the Lexington community, setting a shining example for future generations.
JOSEPH N. PATO, CHAIR
DOUGLAS M. LUCENTE
Signed: April 10, 2024
Presented: Patriots' Day, April 15, 2024
SUZANNE E. BARRY
JILL I. HAI
MARK D. SANDEEN
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X� 'Tobin of kext'ngton, 4J11a!5.5a rbu.5ett.5
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SELECT BOARD OFFICE
2024 Pat Flynn Outstanding Youth Award
In recognition of exemplary service, leadership, and commitment to the Lexington community, the Select Board is
honored to present the 2024 Pat Flynn Outstanding Youth Award, supported by the Charles E. Ferguson Youth
Recognition Award Fund and the Pat Flynn Youth Fund, to Duncan Maloney.
DUNCAN MALONEY
As a lifelong resident of Lexington, Duncan has demonstrated an unwavering dedication to enhancing the well-being of
his community through extensive volunteer work, leadership, and a spirit of inclusivity. His role as the current President
of the Lexington Youth Commission, building on his experience as a team leader and secretary, showcases his dedication
to nurturing a spirit of unity and assistance among his peers and throughout the wider Lexington community.
Duncan's talents extend beyond organizational leadership into the arts and athletics, where he has made significant
contributions as a leader and member of the Lexington High School Acapella group "Rock, Paper, Scissors," and as a
dedicated Captain of the Lexington High School Cross Country Team. His creative spirit and enthusiasm have also found
an outlet in his role as the Lexington High School Football Mascot, bringing joy and spirit to numerous community events.
Moreover, Duncan's voice has resonated throughout Lexington as a respected announcer for LexMedia, covering various
sporting events with professionalism and charisma that belie his years. His service as an on -ice hockey official and
Lexington High School Varsity Hockey Scorekeeper further illustrates his multifaceted contributions to local sports and
recreation.
Duncan's approach to community service is characterized by a genuine desire to make a difference, a sentiment he has
expressed eloquently, noting that service is not about fulfilling requirements but about a heartfelt commitment to one's
community. His actions, from organizing food drives to engaging with senior citizens, reflect a deep commitment to
service and compassion.
By awarding Duncan Maloney the 2024 Pat Flynn Outstanding Youth Award, we celebrate his outstanding achievements,
leadership, and significant positive impact on others. Duncan exemplifies the commitment to service, leadership, and
community involvement that Pat Flynn advocated, serving as an inspiration for Lexington's future generations.
Congratulations, Duncan, on your well -deserved recognition. Your exemplary service and leadership have made a lasting
impact on the Lexington community, and we look forward to witnessing the continued positive influence you will
undoubtedly have in the years to come.
JOSEPH N. PATO, CHAIR
DOUGLAS M. LUCENTE
Signed: April 10, 2024
Presented: Patriots' Day, April 15, 2024
SUZANNE E. BARRY
JILL I. HAI
MARK D. SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Water and Sewer Finals
PRESENTER:
Joe Pato, Select Board Chair
SUMMARY:
Category: Decision -Making
ITEM
NUMBER:
C.2
The Water and Sewer Division is requesting that the Select Board approve and sign the fo llo wing Water and
S ewer F inals :
Water and Sewer February 2024 Finals $51870.44
SUGGESTED MOTION:
To approve and sign the attached Water and Sewer Finals for February 2024.
Move to approve the consent.
FOLLOW-UP:
Treasurer/Collector
DATE AND APPROXIMATE TIME ON AGENDA:
4/ 10/2024
ATTACHMENTS:
Description
Type
Department of Public Works
ins, Town of Lexington
U Water and Sewer, Enterprise Funds
FISCAL SEAR 2024
a 4 11.1 Ally. -I
18.8 3
SEWER $ 2145 1'.61
$3r 1 . 3
$2j 51. 1
TOTAL: $51870.A4 $5l870.44
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
ire the list of water/sewer charges herewith committed t°ou and each one of his,/her
respective portion herein set down, of the sum total of such list. Said sum being:
'0 Five thousandewht hundredseventy 44/100
And pay the same into the treasury of the Town ofLexington
and to exercise the powers conferred by law in regard thereto.
DIRECTOR OF PUBLIC WORKS SELECT BOARD
Treasurer/Col lector, Director of Public Works, Water/Sewer Billing
MHUMMI
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
PRESENTER:
Joe Pato, Select Board Chair
SUMMARY:
Category: Decision -Making
The Select Board is being asked to approve the fo llo wing set of minutes:
• March 11, 2024 Select Board
• March 18, 2024 Select Board
• March 20, 2024 Select Board
• March 27, 2024 Select Board
SUGGESTED MOTION:
To approve and release the following minutes:
• March 11, 2024 Select Board
• March 18, 2024 Select Board
• March 20, 2024 Select Board
• March 27, 2024 Select Board
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
ITEM
NUMBER:
C.3
4/10/2024
ATTACHMENTS:
Description Type
F) DRA F"I'0311202A.- Sele(.,-t 1.1m,rd Millllftes Rackup Matetial
F) DRAITT0318202A.- Select Board rnin.utes Backup Material
F) Select ryinutle's Backuq,) VII.(aterial
F) DRA FF 03272,024- Select Board minu-tes Backut.-) Material
SELECT BOARD MEETING
March I I , 2024
A meeting of the Lexington Select Board was called to order at 6:00p.m. on Monday, March 11, 2024, via
a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente, Ms. Hai and Mr. Sandeen, as well
as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive
Clerk.
EXECUTIVE SESSION
1. Exemption 6: To Consider the Purchase of Real Property
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 at 6:00pm that
the Board go into Executive Session under Exemption 6: To Consider Purchase of Real Property. Further,
Mr. Pato declared that an open meeting discussion on this item may have a detrimental effect on the
bargaining position of the Town.
The Select Board exited Executive Session at 6:15pm, took a brief recess and reconvened to open session
at 6:32pm
PUBLIC COMMENTS
Dawn McKenna, 9 Hancock Street, asked that the Board remove the meeting minutes of February 12,
2024, from the Consent Agenda, as all of the information related to comments made by her and her
husband during the meeting were not included. She asked to be able to work with the Select Board Office
and Mr. Pato to make edits to the minutes prior to the next meeting.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
Ms. Hai explained that the Transportation Advisory Committee is meeting simultaneously with the Board.
One of the items they are discussing tonight is the data to date on Lexpress sales. Since changing to the
$20 unlimited pass, the goal to beat was 285 passes and 644 total passes have been sold. The age split
between seniors, youth, and general is almost exactly third. This is encouraging news.
Ms. Barry noted that on Wednesday night at 5:30pm, there will be a community meeting in Estabrook
Hall in the Cary Memorial Building. The 250' Commission has been exploring the possibility of
installing a permanent memorial in recognition of the 250' anniversary of the Battle of Lexington. An
anonymous donor came forward with a significant amount of money towards that endeavor. The
Committee conducted an international call to artists for the project. 35 people applied, and the concepts of
the final four semifinalists will be unveiled on Wednesday evening.
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Mr. Malloy updated the Board on the Town's subsidized housing inventory. The number of affordable
housing units in Town recently increased by 13, leading to a total of 1,354 units out of 12,252 housing
units in Town, or 11.5%. Mr. Malloy also noted that the Town's FY25 Chapter 90 funds came in
approximately $965,000.
Mr. Malloy stated that, after 37 years as a town, county, and village manager, he has decided to retire
from the Town of Lexington at the end of his current term, September 30, 2024.
The Board thanked Mr. Malloy for his service and congratulated him on his exemplary career.
DOCUMENTS: Weekly Update 3-1-24, Weekly Update 3-8-24,
CONSENT AGENDA
The Board agreed to remove Item #5 from the Consent Agenda for further review.
1. Approve and Sign Water and Sewer Commitments
To approve and sign the following attached Water and Sewer Commitments:
• Cycle 9 Billing December 2023 $ 302,399.47
DOCUMENTS: 3-11-23 Cycle 9 billing
2. Approve and Sign Proclamations
• Autism Awareness and Acceptance Month
• National Public Health Week
• National Library Week
• National Public Safety Telecommunicators Week
• Arbor Day
To approve and sign proclamations to annually recognize the month of April as Autism Awareness and
Acceptance Month and to commemorate National Public Health Week from April 1, 2024 to April 7,
2024; National Library Week from April 7, 2024 to April 13, 2024; National Public Safety
Telecommunicators Week from April 14, 2024 to April 20, 2024 and Arbor Day on Friday, April 26,
2024.
DOCUMENTS: 2024AutismAwareness and Acceptance Month Proclamation, 2024 National Public
Health Week Proclamation, 2024 National Library Week Proclamation, 2024 National Public Safety
Telecommunicators Week Proclamation, 2024 Arbor Day Proclamation
3. Approve Select Board Appointment of Town Counsel - Anderson & Kreiger LLP
To appoint Anderson & Kreiger LLP as Town Counsel for the Town of Lexington, with Mina S.
Makarious serving as Town Counsel, for a one-year term to expire March 31, 2025.
4. Approve Select Board Committee Reappointment - Board of Registrars - Mark Vitunic
To reappoint Mark Vitunic to the Board of Registrars for a three-year term set to expire on March 31,
2027.
DOCUMENTS: 2024 Board of Registrars Reappointment Nomination - Lexington Republican Town
Committee
5. Approve Select Board Meeting Minutes
• February 12, 2024 Select Board
This item was removed from the Consent Agenda.
DOCUMENTS: DRAFT 02122024 Select Board Minutes
6. Application: One -Day Liquor License — Lexington Friends of the Arts d/b/a Munroe Center for
the Arts, 1403 Massachusetts Avenue
• Artist Meet Up
To approve a One -Day Liquor License for the Lexington Friends of the Arts d/b/a Munroe Center for the
Arts for the purpose of serving wine in the Art Room on the middle floor of the Munroe Center for the
Arts Building, 1403 Massachusetts Avenue for the purpose of an Artist Meet Up on Thursday, April 25,
2024 from 6 : 3 0pm to 8 : 3 0pm.
DOCUMENTS: Munroe Center for the Arts Event Location Map
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent
Agenda, with the exception of Item #5.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Discuss Request for Proposal (RFP) Conditions for 2024 Annual Town Meeting
• Article 33: Authorize the Select Board to Seek Affordable Housing
The Board discussed Request for Proposal (RFP) conditions for ATM 2024 Article 33: Authorize the
Select Board to Seek Affordable Housing. Mr. Sandeen explained that the Affordable Housing Trust has
been conducting a number of public information sessions and community outreach sessions, in an attempt
to understand what considerations should be taken in moving forward with Warrant Article 33. The trust
has recommended that the motion be changed in the Warrant Article to reference 100% affordable
housing, with a 60% average area median income as a qualification based on a mixture of incomes
ranging from 30%-80% and to include a mix of one-, two- and three -bedroom apartments. Mr. Sandeen
suggested that the Board discuss these items. Some neighbors have expressed concern that the
architecture may not reflect or be compatible with the existing architecture of their neighborhood and he
would like the Board to comment on this item as well. The Affordable Housing Trust is recommending a
requirement in any RFP that the selected developer has a track record of conducting public information
sessions and that the selected developer agree to conduct at least two additional public information
sessions for the Town.
Mr. Pato noted that he has heard some concern regarding if the successful bid pauses and progress and
asked if there is a way to enforce execution of the contract. Mr. Malloy stated that he spoke with Town
Counsel regarding including a reversion clause in the RFP itself, allowing for the property to revert to the
Town's control after a certain timeframe.
Board members expressed support for all of the recommendations made by the Affordable Housing Trust
and outlined by Mr. Sandeen. The Board also discussed the proposed building design and aesthetic
recommendations.
Mark Lang, 2 Opi Circle, stated that he has not heard anyone speak of doing diligence on this property
and determining how many units will be supported by the site. He is disappointed that this vote is being
rushed without proper due diligence. He does not believe an RFP should be put out until a study is
completed on the property. This type of a housing development should be placed near an MBTA station.
Tom Shiple, 18 Phinney Road, stated that, regarding the suggestion of limiting the height to 2 V2 stories
on this property, he would like to see the RFP be consistent with the current zoning and instead see a 40'
height limitation. Allowing for a bit more in height will minimize the footprint and decrease the
impervious surface on the site.
Jay Luker, 26 Rindge Avenue, stated that he is in support of Warrant Article 33. He asked about the limits
of the proposed public input and what this could accomplish.
DOCUMENTS: AHT Email to Appropriation Committee - Article 33
2. Application: Common Victualler License - Tatte Holdings LLC d/b/a Tatte Bakery & Cafe, 1777
Massachusetts Avenue
Mr. Pato explained that the Board is being asked to approve a request for a Common Victualler License
for Tatte Holdings LLC d/b/a Tatte Bakery & Cafe, 1777 Massachusetts Avenue, for the hours of 7:OOam
to 8:OOpm Sunday through Saturday for seating in a new, caf6-style eating establishment. The applicant
has worked with the Department of Public Health, Building Department and Zoning Department for their
respective required permits and inspections.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve a Common
Victualler License for Tatte Holdings LLC d/b/a Tatte Bakery & Cafe, 1777 Massachusetts Avenue, for
the hours of 7:OOam to 8:OOpm Sunday through Saturday.
DOCUMENTS: Tatte Bakery & Cafe Site Plan with Seating
3. Presentation - Cary Memorial Library Project Construction Documents to Bidding Phase - The
Children's Room Renovation
Mike Cronin, Director of Public Facilities, explained that, as per the Integrated Building Design and
Construction Policy, at the end of each phase, the project is brought to the Board for approval in advance
of the next phase. The project is currently at the end of the construction documents phase. The proposal is
to move into the bidding and construction phase, pending a positive affirmation from the Board.
Stew Roberts, Johnson Roberts Associates, Inc., presented the construction plans to the Board. He
explained that the total project cost is $6,271,800. The Library is committed to contributing $1.5M, there
was a previous appropriation of $100,000 for some of the initial design fees, and there was a previous
appropriation for mechanical systems of $671,800. There is a current balance of funding of $4M.
Construction is anticipated to begin in July and completed by June 2025.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the design plans
for the library renovation as attached and dated March 2024.
DOCUMENTS: Presentation
4. Review and Approve Transportation Safety Group Recommendation for Amendment to § 192
Traffic Rules and Orders
§192-10 Schedule 7 Traffic Signs and Signals
0 Stop Sign on Anthony Road at Lillian Road
Sheila Page, Assistant Planning Director, explained that last fall a request was received to add a stop on
Anthony Road at Lillian Road as drivers on Anthony Road were rolling through or cutting the corner. The
Transportation Safety Group reviewed the proposal with the neighbors and are recommending the stop
sign with a bar.
Ms. Barry suggested squaring up the intersection in order to better support the proposed stop sign.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0, in accordance with the
provisions of Chapter 689 of 1986 of the General Laws, the Traffic Rules and Orders of Lexington,
Adopted by the Board of Selectmen on November 13, 1967, Now Chapter 192 of the Code of Lexington,
are hereby amended by adding the following to:
§ 192-10 SCHEDULE 7: STOP SIGNS AND YIELD SIGNS
Street Location Regulation
Anthony Road at Lillian Road Stop
DOCUMENTS: Presentation, Memorandum, Vote
6. Request to Approve Plaque on Base of Tree on Buckman Tavern Grounds in Commemoration of
the Semiquincentennial — The Board addressed this item at this time.
Cindy Woolworth, Treasurer of Lexington Chapter of Daughters of the American Revolution, explained
that the Lexington Chapter of the Daughters of the American Revolution planted a tree at the rear of
Buckman Tavern on Arbor Day, April 28, 2023, for the commemoration of the upcoming
Semiquincentennial celebration (Lex250). The group is now seeking approval to install a bronze plaque at
the base of the tree on a beveled slab of granite, approximately 8"x14". The Lexington DAR has spoken
with the Department of Public Works, the Historic Districts Commission, the Commission on Disability,
the Tourism Committee, the Lexington Historical Society, and the Monuments and Memorials Committee
and obtained necessary approvals and/or favorable responses.
Dawn McKenna, 9 Hancock Street, stated that she supports this effort. She noted that, with this precedent,
people will be coming to the board and DPW regarding other opportunities for trees. She reminded the
Board that, as part of the Battle Green Master Plan, trees are not to be planted in this area and are not
supposed to be named in this area unless they have a direct connection to the Revolution. While this item
is appropriate, it is important to keep this in mind.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the request from
the Lexington Daughters of the American Revolution to place a plaque, as proposed, at the base of the
Lex250 commemorative tree located at the rear of Buckman Tavern.
DOCUMENTS: Monuments and Memorials Committee Recommendation Report
The Board took a ftve-minute recess.
5. 2024 Annual Town Meeting
• Select Board Article Discussion and Positions
The Board discussed Mr. Lucente's previous comments regarding Article 45 — Indigenous Peoples Day.
Mr. Lucente explained that he would like to craft a memo on this topic for the Board's review at the next
meeting.
The Board had a discussion regarding Article 29. Dave Pinsonneault, Public Works Director, explained
that the problem is the number of electric blowers, batteries, and chargers that would need to be
purchased. The supply chain issue is the main concern for the Department.
Ms. Barry and Ms. Hai stated that they are `yeses' on Article 29a Amend the General Bylaw- Noise
Control Construction Noise.
Mr. Lucente noted that he is a `yes' on Article 25 Pine Meadows Clubhouse Renovation.
Ms. Barry stated that she is a `yes' on Article 51 Amend Zoning Bylaw — Maximum Height For Village
Overlay District.
DOCUMENTS: 2024 Consent Agenda, Select Board Working Document - Positions 2024ATM
7. Update on Participatory Budget Projects
Mr. Malloy explained that the Board approved four projects as part of the Participatory Budgeting
Program, which included:
• RRFB's at Crosswalks on the Bike Path - $25000
• Conservation Land Improvements - $100,000
• Benches - $7000
• Dog Park - $85,000
Total - $50500
The Engineering Department has been working on the Rectangular Rapid Flashing Beacons (RRFBs)
along the unsignalized intersections of the Minuteman Commuter Bikeway (MMCB). This includes eight
roadway and two major driveway crossings. To date, Engineering has contracted TEC, Inc. to design the
RRFBs, and created base mapping/existing conditions to locate the RRFB equipment. TEC is currently
working on ranking the intersections based on needs for the RRFB. It is anticipated that the allocated
funding will not cover all ten crossings. The ranking will be used to prioritize the installation locations.
TEC will provide rankings by March 14', and the Bicycle Advisory Committee will review at their
March 14' meeting. TEC is concurrently working on the design of the RRFB installation locations. The
bidding for this project is anticipated this spring, however the construction schedule will be driven by the
manufacture and delivery time of the RRFB equipment.
Regarding the Conservation Land Improvements, $100,000 was awarded to Conservation for
conservation land management activities across Lexington. In turn, Conservation contracted with Parterre
for the full amount to conduct meadow preservation and management activities, including invasive
species management and native plant restoration on approximately 20 acres including areas at Parker
Meadow, Idylwilde, Dunback Meadow, Poor Farm, and Chiesa Conservation Areas. Parterre met with
staff and Conservation Stewards in the fall of 2023 and are preparing a necessary Notice of Intent
Wetlands Protection permit application to be reviewed by the Conservation Commission in spring 2024.
On the ground, field management activities are expected to begin at the appropriate time in summer 2024.
Regarding the benches, DPW is obtaining quotes for the bike racks and benches and will purchase and
install them in the next few months. Additional picnic tables were ordered and have been delivered.
The Dog Park proposal was withdrawn and closed out due to lack of adequate Town property to support a
dog park.
Dawn McKenna, 9 Hancock Street, asked when the Board will take up approving the proposed RRFB
locations. One proposed location is behind her house, and she believes this may be overkill for this
intersection. Mr. Pato noted that this should be on a Board agenda within the coming weeks.
8. Approve Expenditure of Funds for Gift of Cash Received for Sewer Line Repairs
Mr. Malloy explained there have been two sewer line breaks on Takeda's property and the Town has been
working with Takeda on undertaking emergency repairs. As this is on private property, Takeda has agreed
to pay the cost for the repairs. The most expeditious manner to manage this transaction is for Takeda to
gift the funds to the Town. Takeda recently noted that it would not be able to do this using gift funds
because the project has been approved through their organization as a construction repair job. One option
may be for the Town to oversee the work and Takeda to pay the contractors directly. Another option may
be to have a Special Town Meeting within the Annual Town Meeting to vote on this item. The Board will
hear more on this item at a future meeting.
DOCUMENTS: MGL44,Sec.53A
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at
8:34 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
March 18, 2024
A meeting of the Lexington Select Board was called to order at 6:00p.m. on Monday, March 18, 2024, via
a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente, Ms. Hai and Mr. Sandeen were
present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager and Ms. Katzenback,
Executive Clerk.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. 2024 Annual Town Meeting
• Update -ATM 2024 Article 31: Prohibit Single -Serve Plastic Water Bottles (Citizen Petition)
Thomas Wanderer, Citizen Petitioner, updated the Board on ATM 2024 Article 31: Prohibit Single -Serve
Plastic Water Bottles (Citizen Petition). He explained that he went to Concord, MA to determine how a
similar ban has impacted businesses. One cafe was enthusiastic about the bottle ban, but the other three
were not impressed. In Lexington, he visited 19 establishments and did not get the feeling this ban would
be a big deal.
Ms. Hai noted that several establishments seemed to comment on the impact on tourists who may not
arrive with their own water. Mr. Wanderer stated that most of them will continue to sell water in
aluminum containers if the ban moves forward. This will be a bit more expensive. Ms. Hai expressed
concern regarding the impact on small businesses and/or tourists. Mr. Wanderer noted that there are
alternatives readily available. There are also free water stations available throughout the Town.
Mr. Lucente stated that the Center Committee discussed this item and voted unanimously not to support
it. The Committee believed the Article is not yet holistic enough regarding plastics. Ms. Hai noted that the
EDAC had similar concerns and also voted against supporting it.
Mr. Michelson, Chair of the Center Committee, stated that the Committee also expressed concern
regarding increased costs to the consumer and ability for tourists to get water.
Mr. Malloy noted that enforcement after the fact may also be difficult. This could require adding staff to
the Health Department in future years.
Town Council, Mina Makarios, stated that his experience with this bylaw in Concord goes back to before
its promulgation, and the town had anticipated some significant pushback. These threats of a challenge
never materialized. To his knowledge, there has never been an issue with enforcement, nor with
availability of water. The town has made additional filing stations part of its priority. An emergency
exemption could come into play if the town's water was affected, and bottled water was necessary at the
time.
Mr. Sandeen stated that he looks at this as a health issue. Recent studies show that there are
approximately 240,000 microplastic particles in every liter bottle of water. He believes we should address
this from a health perspective and would support moving forward based on the fact that the proposed
bylaw language is the same as the Concord bylaw, which has had a good experience over the last 12
years..
Mr. Pato stated that, due to time, he will not take public comment on this this evening. He is inclined to
support it but would like to hear more at Town Meeting.
Amendment -ATM 2024 Article 29: Amend the General Bylaw -Noise Control
o (a) Provide clarity related to construction -related noise complaints
Matt Daggett discussed an amendment to ATM 2024 Article 29: Amend the General Bylaw -Noise
Control (a) Provide clarity related to construction -related noise complaints. The Board watched a video to
introduce the proposed amendments.
Mr. Pato expressed concern that the definition of ledge work was not included in the original draft. Once
the definition was submitted, it included rock crushing, which the Board had not enumerated in the set of
ledge work techniques that would have been excluded from lam -gam. An additional material change was
in requiring the reporting and public access to the reporting of noise issues, which could incur additional
Staff burden. Mr. Malloy stated that Jim Kelly, Building Commissioner, noted that while it will be
additional work, he believes that he can absorb that amount of work.
There was discussion regarding certain sections of the proposed bylaw and who it would apply to.
Mr. Lucente stated that he looks forward to the establishment of the Noise Committee in order to work
through some of these questions and concerns.
• Approve Select Board Report to Town Meeting
The Board reviewed the draft report.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Select Board
Report to 2024 Annual Town Meeting as presented with additional edits at the discretion of the Chair.
• Select Board Article Discussion and Positions
No new positions were taken at this meeting.
DOCUMENTS: Amendment Art 29a Matt Daggett, Amendement Art 29a description, Art 31 Prohibit
Single -Serve Plastic Water Bottles, Art31 motion, Select Board Working Document - Positions
2024ATM, Select Board Report to Town Meeting -clean, Select Board Report to Town Meeting —
MARKUP, Moderator's Proposed schedule for ATM 2024 - as of 3-8-2024
2. Discuss and Approve Expenditure of Funds for Gift of Cash Received for Lowell Street Paving
Project and Approve First Amendment to the Intermunicipal Agreement with Town of Burlington
Mr. Malloy explained that one part of this item is to authorize the use of funds that Lexington will receive
from Burlington for repaving Lowell Street. Similar to other projects/programs where the Town receives
funds from another entity, the specific department may accept those funds, but cannot expend those funds
until the Select Board has approved the purpose of the funds. Additionally, the original intermunicipal
agreement (IMA) between the Towns of Lexington and Burlington contemplated Burlington contracting
for the repaving of Lowell Street. The Lexington DPW has indicated they prefer to manage the contract to
ensure the contractor meets Lexington's expectations on quality and working with residents. Town
Counsel has drafted the attached First Amendment to the IMA.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the use of funds
from the Town of Burlington for the purpose of repaving Lowell Street and further, authorizing the Town
Manager to execute the First Amendment to the Intermunicipal Agreement for Water Main and Lowell
Street Paving between Lexington and Burlington.
DOCUMENTS: Amendment to IMA, Original IMA, MGL44,Sec.53A
3. Discuss Town Manager Search Process
The Board discussed directions for recruiting the next Town Manager. The Board agreed that Ms. Hai
would shepherd this process and develop a transition timeline. Mr. Sandeen agreed to be the second
member of this process. The Board agreed that Mr. Pato would thus take over the item to review the
Human Rights Committee restructuring and charge.
DOCUMENTS: 2018 Town Manager Search Screening Committee Charge, 2018 Recruitment RFQ,
2018 Lexington Profile
4. Authorize Town Manager to Execute Easement Between Town of Lexington and Fiske Common
Condominium Trust
Mr. Malloy explained that the Town has been negotiating for the past decade to put into place an
easement agreement with the Fiske Common Condominium Trust to allow students of the Fiske School to
walk across their property to access the school property. This was originally in the Planning Board
approval for the Fiske Common Condominium Project approximately 40 years ago but had never been
formalized and legally filed as an easement. The Board reviewed the final easement agreement that the
Condominium Trust Board approved recently on a 4-1 vote.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Town
Manager to execute the easement agreement between the Town of Lexington and the Fiske Common
Condominium Trust as attached and further to authorize non -substantive edits as recommended by Town
Counsel.
DOCUMENTS: Easement Agreement
5. Discuss Appointment of Select Board Member to Cary Library Trustees Nominating Committee
Mr. Pato explained that the Nominating Committee for the Library Board of Trustees consists of three
members: one representative from the Select Board, one from the School Committee, and one from the
Clergy Association. The Nominating Committee will present a slate of five Executive Board members,
including a Chair and a Vice- Chair, for a vote at the Annual Meeting of the Cary Memorial Library
Board of Trustees being held in May. A Select Board member is needed to be the Select Board
representative on the Nominating Committee for Trustees of Cary Library.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to appoint Mr. Lucente as
the Select Board representative on the Nominating Committee for the Trustees of Cary Library.
DOCUMENTS: 2024 Cary Library Trustees Nominating Committee Request Letter
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at
6:54 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
March 20, 2024
A meeting of the Lexington Select Board was called to order at 6:00p.m. on Wednesday, March 20,
2024, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente, Mr. Sandeen, and Ms. Hai
were present, as well as Mr. Malloy, Town Manager; Ms. Katzenback, Executive Clerk; and Ms. Axtell,
Deputy Town Manager.
PUBLIC COMMENTS
None at this time.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS — This item was tabled to
later in the meeting
TOWN MANAGER REPORT — This item was tabled to later in the meeting
CONSENT AGENDA
1. Approve Select Board Committee Resignation -Lexington Human Rights Committee - Amber
Iqbal
To accept the resignation of Amber Iqbal from the Lexington Human Rights Committee effective
immediately.
2. Application: One -Day Liquor Licenses - T.P. Bronx LLC d/b/a Galaray House, 1720
Massachusetts Avenue, Unit 2 -First Friday Reception (3)
To approve three One -Day Liquor Licenses for T.P. Bronx LLC d/b/a Galaray House to serve wine and
sparkling wine inside the Galaray House, 1720 Massachusetts Avenue, Unit 2, for the purpose of a First
Friday Reception on each of the following dates:
• Friday, April 5, 2024 from 6:00pm to 8:30pm
• Friday, May 3, 2024 from 6:00pm to 8:30pm
• Friday, June 7, 2024 from 6:00pm to 8:30pm
3. Application: One -Day Liquor License — Lexington Council for the Arts, Lexington Community
Center, 39 Marrett Road - Grantee Reception
To approve a One -Day Liquor License for the Lexington Council for the Arts to serve wine for the
purpose of their Grantee Reception to be held in the Dining Room of the Lexington Community Center,
39 Marrett Road, on Thursday, March 28, 2024 from 4:00pm to 6:00pm.
DOCUMENTS: 2024 Lexington Council for the Arts Event Layout, 2024 Lexington Council for the Arts
Procedures for Serving Alcohol/Contract
4. Confirm FY2024-FY2025 Select Board Goals
To confirm the Select Board FY2024 - FY2025 Goals and publish to the Select Board webpage.
DOCUMENTS: FY2024 - FY2025 Select Board Goals
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent
Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Liquor License Amendment —Alteration of Licensed Premises — AB Inns LLC d/b/a The Inn at
Hastings Park (Artistry on the Green), 2013-2027 Massachusetts Avenue
• Request to Update Liquor License Conditions Regarding New Outdoor Rear Dining Area
Mr. Pato opened the hearing at 6:04pm.
Mr. Pato explained that the Board has received the necessary paperwork from AB Inns LLC d/b/a The Inn
at Hastings Park (Artistry on the Green), 2013-2027 Massachusetts requesting an alteration of premise to
include the rear outdoor dining area on their all alcohol innholder liquor license. The Board is also being
asked to review and approve the proposed updated to the liquor license conditions. The Building and
Health Departments have no objections to the application and indicated the applicant does need to update
the permits with those respective departments to include this rear outdoor dining area. Mr. Pato explained
that the Board has received letters from several abutters to the property, expressing their opposition to
modifying the conditions of the license.
Christopher Dunham, 2006 Massachusetts Avenue, stated that he reviewed the proposed license
conditions from the Board and thanked them for excellent consideration of the issue. The accommodation
strikes the perfect balance between the Inn and the neighborhood. He expressed an area of concern that,
since February, the Inn had been advertising substantially greater outdoor service than the modified
conditions indicate. He also noted that, while the neighborhood is happy to engage with the Inn on this
issue, there has been no outreach from the Inn to nearby residents.
Dawn McKenna, 9 Hancock Street, stated that this is one of the most responsible business owners the
Town has.
A representative of the business apologized that incorrect information regarding the outdoor service was
placed on their website. This information has since been updated to reflect the correct amount of seating
in accordance with the liquor license conditions.
Mr. Pato closed the hearing at 6:11 pm.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the AB Inns LLC
d/b/a The Inn at Hastings Park (Artistry on the Green), 2013-2027 Massachusetts alteration of premise
application to include the rear outdoor dining area on their all alcohol innholder liquor license; approve
the updated liquor license conditions dated March 20, 2024; and further issue an updated license with
conditions once the application is also approved by the ABCC.
DOCUMENTS: Alteration of Premise Liquor License Application, _WORKINGDRAFT 2024 -Inn at
Hastings Park Conditions (proposed updates), _WORKINGDRAFT 2024 -Inn at Hastings Park
Conditions (proposed updates) redlined, 2023 STM-1 Article 12 ARTICLE 12 AMEND ZONING
BYLAW — 2013-2027 MASSACHUSETTS AVENUE motion, DECISION OF THE LEXINGTON
PLANNING BOARD SITE PLAN REVIEW MODIFICATION APPROVAL - 2013-
2027_Mass _Ave Hastings_Park, 2024A2.26 First Amendment to Memorandumof Understanding
Between AB Holdings, LLC (the Owner) and the Town of Lexington, Massachusetts (Town) SIGNED
2. 2024 Annual Town Meeting
• Select Board Article Discussion and Positions
The Board reviewed its positions for 2024 Annual Town Meeting.
Mr. Pato, Ms. Hai, and Mr. Sandeen updated their position to a "yes" for Article 25 — Pine Meadow
Clubhouse Renovation. Mr. Lucente updated his position to a "no" for Article 38 — Amend Regulation of
Fossil Fuel Infrastructure Bylaw — Meet DOER Requested Changes. Mr. Pato updated his position to a
"no" for article 46 — Royal Family Invitation to 250' Celebration. Ms. Barry asked that the Board include
an agenda item regarding who invitations should be sent to.
DOCUMENTS: Select Board Working Document - Positions 2024ATM as of 3/19/2024, Moderator's
Proposed schedule for ATM 2024 - as of 3-19-2024
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
Mr. Sandeen noted that, at the Permanent Building Committee meeting last night, an update on the status
of the Police Station stated that the project is on track and on schedule. Mr. Cronin did note that there are
some challenges regarding steel costs for the solar canopy. This will be addressed at a future Board
meeting. Mr. Sandeen stated that the Permanent Building Committee also reviewed 13 potential
configurations for the High School. The Commission on Disability met last night and discussed
crosswalks at the roundabout. The group reaffirmed their commitment to retaining the crosswalks. The
Board of Health also met last night and discussed the Hanscom expansion. There was discussion
regarding how much time the Select Board needs to ask for in terms of an extension to the draft EIR
report.
Ms. Barry noted that Ken Burns has a new film coming out in 2025 titled The American Revolution. It is
a six -part 12-hour series that reviews the Revolution. He will be coming to Lexington in 2025 and the
Town is honored to have him.
Ms. Hai gave updates from MAGIC. The MAPC recently launched a Language Access Resource Guide,
and recently hosted an event called Finding the Fit. Regarding the Human Rights Committee process, Ms.
Hai stated that she would recommend the first stab at this process be done by Staff. She suggested that the
charge of the HRC and process for complaint receipts be considered. Mr. Pato noted that he will be taking
the leadership role on this item, as Ms. Hai transfers to the Town Administrator search process.
Mr. Pato noted that the Commission on Disability reaffirmed its support for retaining the crosswalks at
the roundabout. This item will come back to the Board on April 1 st. April 4th will be the next public
outreach event in the high school project process.
Mr. Lucente stated that he either or Ms. Hai have been attending the Staff meetings regarding the
sheltered families in Town weekly.
DOCUMENTS: Correspondence Secretary Report - March 20, 2024
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Mr. Malloy stated that Staff has continued to meet with the Muzzey Condominium Board of Trustees.
This deals with long standing violations in the building. There has been discussion regarding the
existence of a deed restriction on the Town's unit and working through trying to get that released from the
Condominium Trust. This will be addressed at a future Board meeting.
DOCUMENTS: weekly Update 3-15-24
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at
6:47 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
March 27, 2024
A meeting of the Lexington Select Board was called to order at 6:00p.m. on Wednesday, March 27,
2024, via a hybrid meeting platform. Mr. Pato, Chair; Ms. Barry, Mr. Lucente, Ms. Hai and Mr. Sandeen,
were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager and Ms.
Katzenback, Executive Clerk.
PUBLIC COMMENTS
None at this time.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
Ms. Barry noted that Lexington's own Sal Frelik is a starting member of the Milwaukee Brewers this year
and will be coming to Fenway Park on Memorial Day weekend 2024. There will likely be a future agenda
item to proclaim a day around that time period Sal Frelik Day in Town.
Mr. Pato noted that the High School project community meeting, which was planned for April 4th, is
likely to be rescheduled for May 9th.
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Nothing additional to report at this time.
DOCUMENTS: Weekly Update 3-22-24
CONSENT AGENDA
1. Approve Select Board Meeting Minutes
• February 26, 2024 Select Board
• March 6, 2024 Select Board
To approve and release the February 26, 2024 Select Board and March 6, 2024 Select Board meeting
minutes.
a
DOCUMENTS: DRAFT 02262024 Select Board minutes, DRAFT 03062024 Select Board minutes
2. Approve 5-Year Contract for Historic Document Conservation in Town Clerk's Office -
Northeast Document Conservation Center
To award the Town Clerk's Historic Document Conservation Contract to Northeast Document
Conservation Center as per their attached bid.
DOCUMENTS: Non -Price Proposal, Price Proposal
3. Approve Select Board Committee Appointment - Trustees of Public Trusts - James E. Cavallo
To appoint James E. Cavallo to the Trustees of Public Trusts to fill an unexpired six -year term set to
expire on September 30, 2026.
DOCUMENTS: 2024 Trustees of Public Trusts Application - J. Cavallo
4. Approve Discovery Day Street Fair 2024 Request — Lexington Retailers Association
• Road Closures:
o Massachusetts Avenue
o Depot Square
o Muzzey Street
• Temporary Sign on Minuteman Commuter Bikeway, 1775 Massachusetts Avenue
• Free Parking at Central Business District Parking Meters and Depot Lot
To approve restricting vehicular access in the following areas for the 2024 Discovery Day Street Fair to
be held on Saturday, May 25, 2024 from 6:00am to 5:00pm:
• Massachusetts Avenue, from Waltham Street to Meriam Street (both sides); and Depot Square;
• and Muzzey Street, from Massachusetts Avenue to the first private driveway;
• and Massachusetts Avenue, north -side sidewalk, from Edison Way to Waltham Street.
To approve permission to erect a temporary sign on the Minuteman Commuter Bikeway behind 1775
Massachusetts Avenue during the event for publicity purposes.
To approve free parking at the Central Business District parking meters, and not charge for parking in the
Depot Lot on Discovery Day.
*and all approvals and locations are subject to modifications as may be required by Department of
Public Works, Public Safety, Public Health, Engineering and/or Town Manager up to the time of the
event.
DOCUMENTS: 2024 Discovery Day Request
5. Approve Town Manager Committee Reappointments
• Board of Assessors - Edmund Grant
• Conservation Commission:
o Philip Hamilton
o Ruth Ladd
o Ralph Bitsko
• Commission on Disability - Susan Cusack
To confirm the Town Manager's reappointments of Edmund Grant to the Board of Assessors with a term
set to expire April 30, 2027; Phil Hamilton and Ruth Ladd to the Conservation Commission with a term
set to expire March 31, 2027; Ralph Bitsko to the Conservation Commission with a term set to expire
March 31, 2026 and Susan Cusack to the Commission on Disability with a term set to expire October 30,
2026.
DOCUMENTS: Edmund Grant, Philip Hamilton, Ruth Ladd, Ralph Bitsko, Susan Cusack
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent
Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. 2024 Annual Town Meeting
• Select Board Article Discussion and Positions
Ms. Axtell noted that there was an amendment made to Article 37: The Importance of Trees. The Board
reviewed the amendment.
In response to a question from Ms. Hai, Dave Pinsonneault, Public Works Director, stated that, with the
proposed amendments to this Article, he believes the work items included will be able to be handled by
the existing Department budget and Staff.
Ms. Hai and Mr. Lucente stated that, upon hearing this information, they would change to a "yes" on
Article 37.
The Board discussed the proposal to IP Article 46 and a majority agreed not to IP it and allow it to move
to Town Meeting floor.
The Board agreed to continue discussion on this item once Town Counsel was available.
2. Discuss Town Manager Search Process
Ms. Hai explained that the Board is being asked to review the RFQ for potential approval next
Wednesday. The Board also reviewed the timeline and addressed scheduling additional Board meetings
necessary. The Board also reviewed the Town Manager Search Screening Committee Charge.
Dawn McKenna, 9 Hancock Street, urged the Board to include a meet and great as part of the search
process in order to best include citizens and citizen groups in Town.
Valerie Overton, Emerson Gardens, agreed with including references to the Town's resolutions in the
RFP. Another qualification that would be useful for the recruitment firm is experience developing diverse
candidate pools.
DOCUMENTS: DRAFT - Recruitment RFQ 2024 1.27.2024, Proposed TM search screening committee
Charge.3.24.24, Proposed-2024 Town Manager Recruitment Schedule-
2024 Annual Town Meeting — The Board retook this item at this time.
• Select Board Article Discussion and Positions
Mr. Pato stated that Town Meeting Member Tony Galaitsis submitted two proposed amendments to the
current motion for Article 33 — Authorize Select Board to Seek Affordable Housing. The Board reviewed
and discussed the two amendments.
Carol Kowalski, Assistant Town Manager for Development, explained that the first amendment deals
with the requirement that to come back to Town Meeting would suppress Request for Proposal responses
because it would be too risky for an affordable housing developer to go through the process to
contemplate going through the process.
Mina Makarios, Town Counsel, stated that the first amendment describes having design approval come
back to Town Meeting before the Select Board is formally authorized. From his perspective, that renders
this year's Article essentially a non -binding resolution. The second amendment includes language that the
purpose would be for developing 100% affordable housing on conditions "consistent with Lexington's
residential zoning." His interpretation of this is as a guiding principle to the Board, that development
should look similar to residential zoning somewhere in Town, but it does not have much additional legal
impact.
Board members took the following positions on the Article 33 proposed amendments:
Galaitsis Amendment 1 — All Board members were a "No".
Galaitsis Amendment 2 — Four Board members were a "No"; Mr. Sandeen was a "Wait" pending
discussion with the Affordable Housing Trust.
DOCUMENTS: Art 37 updated motion, ARt 37 explanation of revisions, Select Board Working
Document - Positions 2024ATM as of, Moderators proposed schedule for ATM as of March 21, 2024
3. Update on Options for Facilitated Community Listening Session and Lexington Human Rights
Committee Charge
The Board agreed to table discussion on this item to a future meeting.
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at
7:06 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Grant of Location for Eversource - East Street
PRESENTER:
Joanne Callender, Evers ourc e
Representative
SUMMARY:
Category: Decision-Making/Hearing
ITEM
NUMBER:
I.1
Hearing for the request from NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY to
construct, and a location for, such a line of conduits with the necessary wires and cables therein, said conduits
to be located, substantially as shown on the plan made by K. Rice dated February 23, 2024, under the
following public way or ways of Lexington:
. East Street - Easterly from pole 27/7, at Seaborn Place, install approximately 25 feet of conduit.
This work is being requested to upgrade the underground electric system on Seaborn Place.
The Engineering Department reviewed the request and have no objection to the petition.
Abutters notices were mailed as required.
SUGGESTED MOTION:
Move to a Grant of Location to NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE
ENERGY to construct, and a location for, such a line of conduits with the necessary wires and cables therein,
said conduits to be located, substantially as shown on the plan made by K. Rice dated K. Rice dated
February 23, 2024, under the following public way of Lexington: East Street Easterly from pole 27/7, at
Seaborn Place, to install approximately 25 feet of conduit.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024 6:05pm
ATTACHMENTS
Description
Petition
Type
180 Calvary Street
Waltham, Ma 02453
March 14, 2024
Board of Selectmen
Town Hall
1625 Massachusetts Avenue
Lexington, MA 02420
RE: East Street
Lexington, MA
W.O.#14410112
Dear Members of the Board:
The enclosed petition and plan are being presented by the NSTAR Electric d/b/a
EVERSOURCE ENERGY for the purpose of obtaining a Grant of Location to install
approximately 25 feet of conduit in East Street.
The reason for this work is to upgrade the underground electric system on Seaborn Place.
If you have any further questions, please contact Joanne Callender at 781-314-5054.
Your prompt attention to this matter would be greatly appreciated.
Very truly yours,
R"ald N' 564�0"
Richard M. Schifone, Supervisor
Rights and Permits
RMS/HC
Attachments
PETITION OF NSTAR ELECTRIC COMPANY
d/b/a EVERSOURCE ENERGY FOR LOCATION FOR CONDUITS
AND MANHOLES
To the Board of Selectmen of the Town of LEXINGTON Massachusetts:
Respectfully represents NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE
ENERGY a company incorporated for the transmission of electricity for
lighting, heating or power, that it desires to construct a line for such
transmission under the public way or ways hereinafter specified.
WHEREFORE, your petitioner prays that, after due notice and hearing as
provided by law, the Board may by Order grant to your petitioner permission to
construct, and a location for, such a line of conduits and manholes with the
necessary wires and cables therein, said conduits and manholes to be located,
substantially as shown on the plan made by K. Rice, dated
February, 2024 and filed herewith, under the following public way or ways
of said Town:
East Street - Easterly from pole 27/ 7, at Seaborn Place, install
approximately 25 feet of conduit.
WO# 14410112
NSTAR ELECTRIC COMPANY
d/b/a EVERSOURCE ENERGY
BY R"aidX Z44(~
Richard M. Schifone, Supervisor
Rights and Permits
Dated this 14th day of March, 2024
Town of LEXINGTON Massachusetts
Received and filed 2024
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Kim Katzenback
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Re: Work order 14410112, East Street
Hi Kim:
March 20, 2024
There are approximately 14 poles in the vicinity of the proposed East Street construction.
These poles are jointly owned by Verizon and Eversource.
There are no double poles in that area.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Grants of Location for Verizon & Eversource -Pelham Road
PRESENTER: ITEM
Ross Bilodeau Verizon NUMBER:
Representative and Joanne Callender,
I.2
Eversource Representative
SUMMARY:
Category: Decision-Making/Hearing
Hearing for the request from VERIZON NEW ENGLAND, INC. and NSTAR ELECTRIC COMPANY
D/B/A EVER S0URCE ENERGY request permission to locate poles, wires, cables and fixtures including the
necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common
by your petitioners, along and across the following public way or ways:
• Pelham Road - Relocate (1) JO pole, P.9 located on the northerly side of Pelham Road at a point
approximately 25' southwesterly from its current location.
This work is part of the project to accommodate new construction Beech Tree Lane.
Karen Levesque, Verizon New England Inc. Engr III Spec-Ntwk Eng & Ops, provided an update that the
double pole has been removed from pole 11 which was a double pole identified in the area of the Grant of
Location Petition— Pelham road.
The Engineering Department reviewed the request and have no objection to the petition.
Hearing for the request from NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY to
construct, and a location for, such a line of conduits with the necessary wires and cables therein, said conduits
to be located, substantially as shown on the plan made by K. Rice dated March 20, 2024, under the
following public way or ways of Lexington:
• Pelham Road - Northwesterly from pole 77/9, approximately 460 feet west of Eliot Road, install
approximately 9 feet of conduit
This work is being requested to provide electric to a new development on Beech Tree Lane.
The Engineering Department reviewed these petition request and have no objection to the petitions.
Abutters notices were mailed as required.
SUGGESTED MOTION:
Move to a Grant of Location to VERIZON NEW ENGLAND, INC. and NSTAR ELECTRIC
COMPANY D/B/A EVERSOURCE ENERGY to locate poles, wires, cables and fixtures including the
necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used 'n common by
your petitioners, along and across the following public way or ways 'n the Town of Lexington as follows: Relocate
(1) JO pole, P. 9 located on the northerly side of Pelham Road at a point approximately 25' southwesterly from its
current location.
Move to a Grant of Location to NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE
ENERGY to construct, and a location for, such a line of conduits with the necessary wires and cables therein,
said conduits to be located, substantially as shown on the plan made by K. Rice dated K. Rice dated March
20, 2024, under the following public way of Lexington: Pelham Road - Northwesterly from pole 77/9,
approximately 460 feet west of Eliot Road, install approximately 9 feet of conduit
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024 6:15pm
ATTACHMENTS:
Description
Type
F) V n / I �'.versouiirce Petition JO pole relocation 13ackup Material
PETITION FOR JOINT OR IDENTICAL POLE LOCATIONS
March 13, 2023
To the Select Board
In LEXINGTON, Massachusetts
VERIZON NEW ENGLAND, INC. and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE
ENERGY request permission to locate poles, wires, cables and fixtures including the necessary anchors,
guys and other such sustaining and protecting fixtures to be owned and used in common by your petitioners,
along and across the following public way or ways:
Pelham Road:
Relocate (1) JO pole, P.9 located on the northerly side of Pelham Road at a point
approximately 25' southwesterly from its current location.
This petition is necessary to accommodate new construction.
Wherefore they pray that after due notice and hearing as provided by law, they be granted joint or
identical locations for and permission to erect and maintain poles, wires and cables, together with anchors,
guys and other such sustaining and protecting fixtures as they may find necessary, said poles to be erected
substantially in accordance with the plan filed herewith marked-VZ N.E. Inc. Plan No. 4AOVK3J Dated
March 13, 20240
Also for permission to lay and maintain underground laterals, cables and wires in the above or
intersecting public ways for the purpose of making connections with such poles and buildings as each of said
petitioners may desire for distributing purposes.
Your petitioners agree that space shall be reserved and maintained for the limited purpose of
attaching one-way low voltage fire and police signaling wires owned by the municipality or governmental
entity for public safety purposes only.
VERIZON NEW ENGLAND INC.
By
_ &Ze4X�
Karen Levesque - nager - Rights of Way
Dated this 13th day of March 12024
NS LE ANY D/B/A EVERSOURCE ENERGY
By
Rig t of ay Repr sentative
Dated this 13thday of March 12024
Page 1 of 1
oil
ver izllon,/
PETITION PLAN
MUNICIPALITY LEXINGTON
VERIZON NEW ENGLAND, INC AND
NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY
VZ. N.E. INC. NO.
4AOVK3J
DATE: March 13, 2024
SHOWING PROPOSED RELOCATION OF ONE JO POLE ON PELHAM ROAD
\
\ 9 Pelham Rd
\ MBLU: 39// 26D//
1
I
BEECH TREE LANE: I
Q, 1, 2, 3, 6 Beech Tree ,*ane I .
\\ MBLU: 39// 26F// - 39./% 26J// . • y
\ .•� i
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91101
13 Pelham Rd \ `�
M B LU . 31// 94//
\.000' v°�
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Qo�e, 9 Gaged / • .
. 10, **e i
• ' 10 Pelham Rd
' MBLU: 39// 10//
\
\
\
\
Pelham Rd \
MBLU: 31// 65B// \\
LEGEND NOT TO SCALE
PROPERTY LINE EXISTING JOINTLY OWNED POLE LOCATION TO BE REMOVED
EDGE OF PAVEMENT ® PROPOSED NEW JOINTLY OWNED POLE TO BE INSTALLED
EDGE OF ROADWAY
Pole #
Location
3
Pelham Rd / 42.439419,
-71.214554
5
Pelham Rd / 42.439973,
-71.214084
6
Pelham Rd / 42.439192,
-71.215135
7
Pelham Rd / 42.439076,
-71.215492
8
Pelham Rd / 42.438954,
-71.21584
9
Pelham Rd / 42.438585,
-71.216356
(current location)
10
Pelham Rd / 42.438490,
-71.216793
11
Pelham Rd / 42.438325,-71.217136
12
Pelham Rd / 42.438131,
-71.217648
13
Pelham Rd / 42.437909,-71.218190
Owner
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Eversource/Verizon
Attachements
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
Comcast and RCN
180 Calvary Street
Waltham, Ma 02453
March 22, 2024
Board of Selectmen
Town Hall
1625 Massachusetts Avenue
Lexington, MA 02420
RE: Pelham Road
Lexington, MA
W.O.#10338521
Dear Members of the Board:
The enclosed petition and plan are being presented by the NSTAR Electric d/b/a
EVERSOURCE ENERGY for the purpose of obtaining a Grant of Location to install
approximately 9 feet of conduit in Pelham Road.
The reason for this work is to provide electric to a new development on Beech Tree Lane.
If you have any further questions, please contact Joanne Callender at 781-314-5054.
Your prompt attention to this matter would be greatly appreciated.
Very truly yours,
R"ald N' 564�0"
Richard M. Schifone, Supervisor
Rights and Permits
RMS/HC
Attachments
PETITION OF NSTAR ELECTRIC COMPANY
d/b/a EVERSOURCE ENERGY FOR LOCATION FOR CONDUITS
AND MANHOLES
To the Board of Selectmen of the Town of LEXINGTON Massachusetts:
Respectfully represents NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE
ENERGY a company incorporated for the transmission of electricity for
lighting, heating or power, that it desires to construct a line for such
transmission under the public way or ways hereinafter specified.
WHEREFORE, your petitioner prays that, after due notice and hearing as
provided by law, the Board may by Order grant to your petitioner permission to
construct, and a location for, such a line of conduits and manholes with the
necessary wires and cables therein, said conduits and manholes to be located,
substantially as shown on the plan made by K. Rice, dated
March 20, 2024 and filed herewith, under the following public way or ways of
said Town:
Pelham Road - Northwesterly from pole 77/9, approximately 460 feet west
of Eliot Road, install approximately 9 feet of conduit.
WO# 10338521
NSTAR ELECTRIC COMPANY
d/b/a EVERSOURCE ENERGY
BY R"aidX Z44(~
Richard M. Schifone, Supervisor
Rights and Permits
Dated this 22 day of March, 2024
Town of LEXINGTON Massachusetts
Received and filed 2024
B.E.Co. Form X5435 (518-21 )
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00�V�ER SlINW11111UR CE,,,
Kim Katzenback
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Re: Work order 10338521, Pelham Road
Hi Kim:
March 20, 2024
There are approximately 12 poles in the vicinity of the proposed Pelham Road construction.
These poles are jointly owned by Verizon and Eversource.
For the above referenced work order, one pole numbered 72/11 is currently a double pole.
The pole is owned by Eversource and Verizon. The transfers off the old pole have been
completed.
The double pole is currently tracked, and notifications have been provided to each attaching
company through the NJUNs system. Now that all transfers have been completed the final
remaining action is with Verizon to remove the remaining section of the old pole.
The above -mentioned pole is circled in red in the attached map and shown on the attached
photo.
Wry
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PR�
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2024 Annual Town Meeting
PRESENTER:
Board Discussion
SUMMARY:
Category: Informing
2024 Annual Town Meeting
The Select Board will discuss articles and take positions for 2024 Annual Town Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024
6:25pm
ATTACHMENTS:
Description
F) Select Board Working Docurnent Positions 2024ATNI
F) At13 1. E Mich.elson Amendment
F) A rt 3 11 m.(,..) t io n
Type
Rac,kup Material
13ackup V11"aterial
1-3a,ckup ICE: tenal
ITEM
NUMBER:
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LEXINGTON TOWN MEETING AMENDMENT FORM
ARTICLE NUMBER: 31 DATE: 04/10/2024
I,
Eric Michelson
move to Amend the Motion
by substituting the motion, as follows:
That this article will be referred back to the Select Board.
(Examples of text for amendments may include statements such as: I
By striking the words... By adding the By striking in its entirety Section ( ) Paragraph
Following...
And by substituting the words... I I And by substituting in its place the following Section ( ) Paragraph ( ) ...
Action Taken: Pass � Fail � Unanimous � Majority � Other
Town of Lexington
Motion
2024 Annual Town Meeting
ARTICLE 31 PROHIBIT SINGLE -SERVE PLASTIC WATER BOTTLES (Citizen Petition)
IUV W F
That Chapter 81 of the General Bylaws be amended to add a new Article IV that would read as follows:
§81-16. Sale of Drinking Water in Single -Serving PET Bottles
It shall be unlawful to sell non -sparkling, unflavored drinking water in single -serving polyethylene
terephthalate (PET) bottles of 1 liter (34 ounces) or less in the Town of Lexington on or after January 1,
2025.
§81-17. Exemption for Emergencies
Sales occurring subsequent to a declaration of an emergency adversely affecting the availability and/or
quality of drinking water to Lexington residents by the Emergency Management Director or other duly -
authorized Town, Commonwealth or United States official shall be exempt from this Bylaw until seven
days after such declaration has ended.
§81-18. Enforcement Process
Enforcement of this Bylaw shall be the responsibility of the Town Manager or their designee. The Town
Manager shall determine the inspection process to be followed, incorporating the process into other town
duties as appropriate. Any establishment conducting sales in violation of this Bylaw shall be subject to a non-
criminal disposition fine as specified in the Regulations for Enforcement of Town Bylaws under MGL c. 40, §
21D as specified in Section 1-6(B) of the Code of the Town of Lexington. Any such fines shall be paid to the
Town of Lexington.
§81-19. Suspension of the Bylaw
If the Town Manager determines that the cost of implementing and enforcing this Bylaw has become
unreasonable, then the Town Manager shall so advise the Select Board and the Select Board shall conduct a
Public Hearing to inform the citizens of such costs. Subsequent to the Public Hearing, the Select Board may
continue this Bylaw in force or may suspend it permanently or for such length of time as they may determine.
(01/23/2024)
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Joint Meeting -Select Board, Appropriation Committee &Capital Expenditures Committee
PRESENTER: ITEM
NUMBER:
Mike Cronin, Director of Public
F acilities I.4
SUMMARY:
Category: Decision -Making
Attached please find the presentation that Mike Cronin, Director of Public Facilities will present and be
available to respond to questions. Additionally, at the last Select Board meeting, the Board requested an
updated financial analysis which provides information on debt service costs, solar incentives and timeframes
for return on investment. The financial analysis uses two variables for consideration:
520KW H vs. 1040KWH batteries
10 Year vs. 20 Year D eb t S ervic e
There is a summary worksheet and detailed spreadsheets for these analysis. From this analysis, the highest
return on investment is choosing the 1040KWH battery system with 10-Year debt issuance. Under this
scenario, the annual net cost (this is where annual revenues exceed annual expenditures) is 11 years and the
cumulative net cost (this is where the total net gain is more than cumulative costs) is 13 years with a total net
gain of just under $6.5 million.
A more attractive scenario may be the 1040KWH battery system with a 20-Year debt issuance, where the total
net gain is less at $ 5.9 million but because the debt service payments are less, the annual net cost is 2 years and
the cumulative net cost is 3 years. Over 20 years this scenario would cost just under $2.4 million vs. $2.65
million for the 10 year scenario. As stated above, over 30 years the comparable savings is $ 5.9 million vs. $ 6.5
million.
In the 10-year scenario, the Town would save an additional $600,000 over the 30-year planning period and
under the 20-year scenario, the Town would have higher revenues than exp end iture s starting in the second or
third year (depending on whether you consider net or cumulative cost) .
As the Board is aware, staff has submitted a request for congressionally directed funding from Senators
Warren and Markey and C o ngre s s wo man Clark. Mr. Cronin has laid out options in the presentation on how to
move forward. Without outside funding, the Select Board would either need to choose an option that places
all or part of the project on hold until the Fall Town Meeting. Staff believes that the steel framing could be
completed at this time with the current budget and that some/all of the solar could be installed under the current
budget, but there isn't sufficient funding to complete the full installation with batteries. The b ene fit of moving
forward now allows the project area that includes F letc her Park to be returned to its original condition and later
funding would allow solar to be installed during the winter months. This would require funding at the Fall
Town Meeting.
Another option for the Select Board to consider would be to call a Special Town Meeting at the end of the this
Annual Town Meeting. If this was called on 4/10, it could be posted on 4/11 and the 2-week posting period
would require the STM be no sooner than 4/25 which would allow it to fall within the current Town Meeting
(there will be costs associated with this option).
SUGGESTED MOTION:
There are two motions as options for the Select Board to consider:
Move to authorize Town staff to erect the frame and complete as much solar installation as financially possible
at this time and to include a Town Meeting article on the Fall Town Meeting to fund the remaining balance to
finish the project, including batteries.
or
Move to call a Special Town Meeting to consider an article to increase the debt authorization on the P o lic e
Solar Canopy Project, to be held in conjunction with the current Annual Town Meeting.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/10/2024 6:35pm
ATTACHMENTS:
Description Type
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Police Station Solar Canoov Summar
Presented in 2023:
Project Cost: $ 31400,000
Investment Tax Credit: $ 1,0201000
Net Debt Issuance: $ 2,3801000
Net Payback Period (Yrs): 11
Cumulative Payback Period (Yrs): 14
Total 30 Year Savings: $ 41298,198
2024 Estimates: 520 KWH 1040 KWH
10 Year Debt Issuance
Project Cost:
$
4,626,530
$
4,257,530
Investment Tax Credit:
$
1,387,959
$
10277,259
Net Debt Issuance:
$
3,238,571
$
3,238,571
Net Payback Period (Yrs):
11
11
Cumulative Payback Period (Yrs):
15
13
Total 30 Year Savings:
$
5,903,344
$
6,494,478
20 Year Debt Issuance
Project Cost:
$
41626,530
$
4,257,530
Investment Tax Credit:
$
1,387,959
$
11277,259
Net Debt Issuance:
$
3,2381571
$
3,238,571
Net Payback Period (Yrs):
6
2
Cumulative Payback Period (Yrs):
11
3
Total 30 Year Savings:
$
4,855,630
$
5,898,424
CD
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