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❖Sue is creating a powerpoint displaying the artists’works.The slide show <br />will be played in the background:We need to decide on the sequence <br />and decide how we will introduce our grantees. <br />❖We will have a table at the event.With the posters,past projects,name <br />tags.Ashley offered to greet the grantees. <br />❖A program will be created.Sue will make an agenda :One slide is 2-3 <br />minutes,but Steve thinks it might be better for the grantees to talk one <br />minute about each project. <br />❖The Subcommittee will meet again next week. <br />❖Alix has organized the refreshments.(Permit has been obtained) <br />❖We discussed and voted on the idea of serving wine at the event. <br />❖Alix researched and found two Bartenders ($300.00-$400.00)each- <br />Both are available. <br />❖In order to receive the authorization (Selectboard),we need to submit an <br />application with the name of a provider and the insurance.(Alix). <br />❖Costco :2 cases of wine(Marie). <br />❖One question:Should we accept the offer of having a live dance from the <br />Encore Ensemble? <br />➢Issues of space,fairness.Sue will respond. <br />❖Voting on wine <br />■Advantages of serving wine:Celebration,festive event, <br />social) <br />■Disadvantage:Cost:Grantees could feel that more is spent <br />on wine than their grant) <br />■Note :State gives us 5%for Administrative purposes. <br />Motion to approve serving wine at the Grantee’s Reception: <br />➢Steve moved <br />➢Ashley seconds <br />➢Approved.(1 abstention) <br />❖Should we extend the reception to 6:30 PM to accommodate people’s <br />work schedule? <br />➢Possibly if room is available <br />➢Without extending Bartender ’s hours.